HomeMy WebLinkAboutRes 2020-08-789 Renewal of the Interlocal Dispatch Services Agreement with Collin CountyCITY OF ANNA, TEXAS
RESOLUTION NO. ,JQggp_QE-2&j
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE RENEWAL OF THE
INTERLOCAL DISPATCH SERVICES AGREEMENT WITH COLLIN COUNTY, TEXAS
WHEREAS, the City Council of the City of Anna Texas (the "City Council") finds that
renewal of the agreement for Dispatch Services with Collin County is vital to support the
City of Anna Police department's mission to preserve and protect the public health and
safety of the City's neighbors;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ANNA, TEXAS, THAT:
Whereas, Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 1. Approval of the Renewal of the Interlocal Dispatch Services Agreement
The City Council hereby approves Amendment 1 of the lnterlocal Dispatch Services
Agreement attached hereto as EXHIBIT 1, and authorizes, ratifies and approves the City
Manager's execution of same. The City Manager is hereby authorized to execute all
documents and to take all other- actions necessary to finalize, act under, and enforce the
Agreement that shall remaidin force until September 30, 2021.
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this
251h day of August, 2020.
ATTEST:
APPROVED:
`�`"1511111tIIl1l�1���'
,.��`�� �F• ANti�''''
Carrie Srnidr, City Secretary * Nate Pike, Mayor
Lavid * '.
Office of the Purchasing Agent
Collin County Administration Building
COL i N Contract Amendment ONE
4p, COUNN Ty
t1 () 2300 Bloomdale Rd, Ste 3160
McKinney, TX 75071
972-548-4165
Vendor: City of Anna
101 S. Powell Parkway
Anna, TX 75409
Awarded by Court Order No.:
Amendment 1 Court Order No.:
Effective Date 10/1 /2020
Contract No. 2020-041
Contract Dispatch Services
2019-1000-10-28
YOU ARE DIRECTED TO MAKE THE FOLLOWING AMENDMENT TO THIS CONTRACT
Item #1 Extension Term.
Extension of agreement for a one (1) year period as provided for in section 2.01 of the contract documents.
Agreement shall be in effect from October 1, 2020, continuing through and including September 30, 2021.
Item #2 Section 5.01 "Compensation":
The dispatch service charges for FY2021 in the amount of $107,414 shall be paid by the City in four quarterly
installments of $26,853.50 during the term hereof. The fees will be based on the fee schedule formulas
adopted by Commissioners' Court on August 6, 2018 (Court Order No. 2018-628-08-06). In addition to
the fee schedule, each radio registered on the system will be assessed an annual connection fee by Plano,
Allen, Wylie, Murphy (PAWM) operators for access to their system. In FY 2021, the fee will be $108 per radio
and may be updated annually by PAWM.
Item #3 Add Force Majeure to Terms and Conditions:
Force Majeure: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under
or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement,
when and to the extent such failure or delay is caused by or results from acts beyond the affected
party's reasonable control, including, without limitation: acts of God; flood, fire or explosion; war, invasion, riot
or other civil unrest; actions, embargoes or blockades in effect on or after the date of this Agreement;
or national or regional emergency (each of the foregoing, a "Force Majeure Event"). A party whose
performance is affected by a Force Majeure Event shall give notice to the other party, stating the period of time
the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and minimize
the effects of such Force Majeure Event.
Except as provided herein, all terms and conditions of the contract remain in full force and effect
and may only be modified in writing signed by both parties.
ACCEPTED BY:
Jim Proce
City of Anna
101 S. Powell a I Eva
Anna, TX 7540
Signature
TITLE: City Manager
DATE: 8/11 /2020
(Print Name)
ACCEPTED AND AUTHORIZED BY
AUTHORITY OF COLLIN COUNTY
COMMISSIONERS' COURT
Collin County Administration Building
2300 Bloomdale Rd, Ste 3160
McKinney, Texas 75071
Michalyn Rains, CPPO, CPPB
Purchasing Agent
DATE:
DocuSign Envelope ID: 2C631280-DBCD-4D47-8AGE-33A44ED02AC8
L-1�
°"'" Contract Amendment
cou"Ty
Office of the Purchasing Agent
Collin County Administration Building
ONE (1) 2300 Bloomdale Rd, Ste 3160
McKinney, TX 75071
972-548-4165
Vendor: City of Anna Effective Date 10/1/2020 _
101 S. Powell Parkway Contract No. 2020-041
Anna, TX 75409
Contract Dispatch Services
Awarded by Court Order No.: 2019-1000-10-28
Amendment 1 Court Order No.: 2021-123-02-08
YOU ARE DIRECTED TO MAKE THE FOLLOWING AMENDMENT TO THIS CONTRACT
Item #1 Extension Term.
Extension of agreement for a one (1) year period as provided for in section 2.01 of the contract documents.
Agreement shall be in effect from October 1, 2020, continuing through and including September 30, 2021.
Item #2 Section 5.01 "Compensation":
The dispatch service charges for FY2021 in the amount of $107,414 shall be paid by the City in four quarterly
installments of $26,853.50 during the term hereof. The fees will be based on the fee schedule formulas
adopted by Commissioners' Court on August 6, 2018 (Court Order No. 2018-628-08-06). In addition to
the fee schedule, each radio registered on the system will be assessed an annual connection fee by Plano,
Allen, Wylie, Murphy (PAWM) operators for access to their system. In FY 2021, the fee will be $108 per radio
and may be updated annually by PAWM.
Item #3 Add Force Majeure to Terms and Conditions:
Force Majeure: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under
or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement,
when and to the extent such failure or delay is caused by or results from acts beyond the affected
party's reasonable control, including, without limitation: acts of God; flood, fire or explosion; war, invasion, riot
or other civil unrest; actions, embargoes or blockades in effect on or after the date of this Agreement;
or national or regional emergency (each of the foregoing, a "Force Majeure Event"). A party whose
performance is affected by a Force Majeure Event shall give notice to the other party, stating the period of time
the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and minimize
the effects of such Force Majeure Event.
Except as provided herein, all terms and conditions of the contract remain in full force and effect
and may only be modified in writing signed by both parties.
ACCEPTED BY:
Jim Proce
City of Anna
101 S. Powell Aa kway�
Anna, TX 7540'9 )1
Signature
TITLE: City Manager
DATE: 8/11 /2020
ACCEPTED AND AUTHORIZED BY
AUTHORITY OF COLLIN COUNTY
(Print Name) COMMISSIONERS' COURT
Collin County Administration Building
2300 Bloomdale Rd, Ste 3160
McKinney, Texas 75071
Doc�Iuft�n��ed by:
M.iru,c.t.u- f,�,ai.Ybt,OSU
WaEtrfem.oski, CPPB
Purchasing Agent
DATE: 2/10/2021
FY 2021 Radio Cost (excluding FD)
PD Radios PAWM PAWM Collin County Grand
Outside Agency
as of 03/06/20
Fee per Radio
Cost
Radio/Dispatch Fee
Total
Anna
Anna ISD
Celina
34
4
49
$
$
$
108
108
108
$
$
$
3,672
432
5,292
$
$
$
107,414
7,885
132,874
$
$
$
111,086
8,317
138,166
Celina ISD
5
$
108
$
540
$
9,056
$
9,596
Community ISD
5
$
108
$
540
$
9,191
$
9,731
Fairview
41
$
108
$
4,428
$
112,738
$
117,166
Famersville
22
$
108
$
2,376
$
62,669
$
65,045
Farmersville ISD
6
$
108
$
648
$
11,898
$
12,546
Josephine
14
$
108
$
1,512
$
37,481
$
38,993
Lavon
17
$
108
$
1,836
$
51,400
$
53,236
Melissa
27
$
108
$
2,916
$
87,481
$
90,397
Melissa ISD
3
$
108
$
324
$
5,913
$
6,237
Princeton
42
$
108
$
4,536
$
149,092
$
153,628
Outside Agency
Total
Collin County
269
1,103
$
$
108
108
$
$
29,052
119,124
$
$
785,092
2,896,205
$
$
814,144
3,015,329
ATTACHMENT A
Collin County External Law Enforcement and Fire Department Remote
Connectivity Policy and Agreement Form
Remote Access Agreement
1.0 Purpose
The purpose of this document is to provide the framework for granting REMOTE ACCESS to Collin
County services/equipment through REMOTE ACCESS so that an Authorized Party of a law enforcement
agency or a fire department external to Collin County government may access its justice data hosted on
Collin County's network.
2.0 Scope
This policy applies to all Law Enforcement and Fire Department personal external to Collin County government
utilizing REMOTE ACCESS to access the Collin County network for justice data (such persons referred to herein
as "Authorized Parties").
3.0 Policy
Authorized parties may utilize the benefits of REMOTE ACCESS, which are a "user managed" service. This
means that the Authorized party is responsible for selecting an Internet Service Provider (ISP), coordinating
installation, installing any required software, and paying associated fees as may be required to access the
REMOTE ACCESS.
Additionally,
1. It is the responsibility of the Authorized Party to ensure that unauthorized users are not allowed access to Collin
County internal networks. User accounts and passwords are NOT to be shared with anyone.
2. Authorized Parties and the Collin County employees sponsoring the request for REMOTE ACCESS are
responsible for defining what services/equipment/software the Authorized Parties need access to. Access will
be restricted to only those defined objects. Attempting to connect or access any service/device not defined will
be considered a violation of the Collin County REMOTE ACCESS policy and will be reported to the Authorized
Parry's agency
3. The Authorized Parties and the Collin County employees sponsoring the REMOTE ACCESS request are also
responsible for defining the time scope that the REMOTE ACCESS account will be active. All accounts are
setup with an expiration date not to exceed 6 months, unless otherwise authorized to be a longer timeframe or
permanent by the County.
4. REMOTE ACCESS use is to be controlled using public/private key system with a strong pass phrase and a
second factor such as a token device or a dynamically generated passcode.
5. REMOTE ACCESS gateways will be established and managed by Collin County Information Technology
Department.
5. All computers connected to Collin County internal networks via REMOTE ACCESS or any other technology
must use the most up-to-date anti -virus software from a reputable IT agency; this includes personal computers.
7. All Authorized Parties connecting to the Collin County internal networks via REMOTE ACCESS or any other
technology must keep their systems up to date with the latest security patches for their operating system and
applications installed on their connecting systems. All systems using REMOTE ACCESS connections to Collin
County must comply with Microsoft's Product Lifecycle chart and use only currently supporting and fully
patched operating systems.
S. Authorized Parties may be automatically disconnected from Collin County's network after sixty minutes of
inactivity. The user must then logon again to reconnect to the network.
�. Only approved REMOTE ACCESS clients may be used.
10. Upon termination of a contract from Collin County, or at the request of the Collin County staff, the Authorized
Party must uninstall the REMOTE ACCESS connection from the Authorized Party's computer.
11. Agency expressly agrees to notify the County of staffing changes involving an Authorized Party with access to
ATTACHMENT A
the County's network within 24 hours or next business day.
12. After six months of expired inactivity, Active Directory and REMOTE ACCESS accounts of an Authorized
Party will be permanently deleted, unless otherwise approved by the County.
13. Accounts will be locked out after a certain number of failed attempts.
14. Authorized Parties who have lost their password will have to contact their sponsoring agency to request a
password reset. The sponsoring agency will then contact Collin County IT to reset the password for the
REMOTE ACCESS user. The sponsoring agency is the Sheriff's Office.
15. It is the responsibility of the Authorized Party to install, configure, setup and support any issues with their
systems to connect to Collin County based on the information provided to them.
16. Authorized Parties connect at their own risk and Collin County is not responsible for any damages that they
may incur from connecting through the REMOTE ACCESS to Collin County
17. If the County migrates to a new network connection technology it is the responsibility of the Agency to budget
and obtain any required technology upgrade in order to maintain their network connection to the County. The
Agency will be provided advance notification for this change.
18. The Authorized Party must notify Collin County IT immediately upon learning of any compromise occurring
through an anti -virus, malware, or other form of unauthorized access. Collin County will also inform the
Authorized Parties of any breach or suspected breach occurring on the county network. REMOTE ACCESS
may be restricted during such an event while corrective actions are undertaken.
19. The Authorized Party must notify Collin County IT immediately upon learning of any unauthorized access of
county resources through the REMOTE ACCESS connection.
4.0 Granting Access
To obtain access via REMOTE ACCESS, the Agency and Authorized Party must be sponsored by a party
currently employed at Collin County and IT must agree this access is needed for the Collin County information
systems. The Agency and Authorized Party must sign this form agreeing to protect the security of the Collin
County network. For external Authorized Parties, the Request for REMOTE ACCESS must be signed and
approved by the Manager who is responsible for the external Authorized Party's use. REMOTE ACCESS
expiration will be based on the contract length unless further time is requested by Collin County Management.
The initial setup and testing will be performed during normal operating hours, Monday — Friday, 8 am — 5 pm,
and requires a minimal of two weeks' notice to schedule.
5.0 Enforcement
Collin County Information Technology Department may actively monitor the REMOTE ACCESS concentrator
for any suspicious and inappropriate activity. Any Authorized Party found to have violated any part of this policy
may have their REMOTE ACCESS terminated immediately.
6.0 Liability
Agency expressly agrees that they shall be liable for any and all damages, including but not limited to actual,
consequential, or incidental damages, for disruptions caused by their negligence or intentional misconduct,
including that caused by their Authorized Parties, to the County's services/equipment resulting from or related to
Agency's connection to the County's networks.
Unauthorized access or use is prohibited and will be prosecuted to the fullest extent. Anyone using this system
expressly consents to monitoring and is advised that if such monitoring reveals possible evidence of criminal
activity system personnel may provide the evidence of such monitoring to law enforcement officials. Anyone using
the system connects at their own risk and assumes all responsibilities for any possible damage to their own
equipment.
ATTACHMENT A
7.0 Definitions
Term
Definition
REMOTE
An extension of Collin County's internal private network.
ACCESS
REMOTE
physical device that manages REMOTE ACCESS connections.
ACCESS
Concentrator
REMOTE Remote computer with REMOTE ACCESS software utilizing REMOTE
ACCESS Client ACCESS services.
Agency Person in Agency company that can take responsibility for the liability clause of
Management this document.
User Employee, Agency, contractor, consultant, temporaries, customers,
government agencies, etc.
Collin County employee requesting access for a non -employee user to have
Sponsoring Party access to Collin County services/equipment through the REMOTE ACCESS.
The employee may be someone in IT.
Agency Management's Signature (if applicable)
Printed Name: Signature:
E-Mail Address: Phone: Date:
Remote Access Users Signature
Printed Name:
E-Mail Address:
Sponsoring Parry's Signature
Printed Name:
Signature:
Phone: Date:
Signature:
E-Mail Address: Phone: Date:
Return form to:
Caren Skipworth
2300 Bloomdale #3198
McKinney, Texas 75071
ATTACHMENT B
MOTOROLA ASTRO 25 P25 RADIO SYSTEM
TERMS OF USE
1) All radios that use Collin County Radio System as their primary radio system are required to be
equipped with and operate P25 Phase II Technology.
2) Telephone Interconnect and Private Call features are not enabled on the Collin County Radio
System.
3) The participating department will notify Commander Palmisano of any radio (Mobile or
Portable) that is misplaced, stolen, or lost. Those radios will de -active the ID immediately.
4) All subscriber radios that roam between Collin County's simulcast cell and the Joint Radio
System's simulcast system (PAWM) will be required to use long antennas on their portable
radios.
5) The Collin County Radio System coverage is based on portable radios with long antennas. Use of
short antennas is highly discouraged on the Collin County Radio System as it will affect coverage
inside buildings and on the street in some locations. Digital radio systems DO NOT offer
coverage if the signal falls below an acceptable level.
6) Radio programming is only authorized by specific radio programmers. Unauthorized
programming on the Collin County Radio System will result in immediate removal of said
radio(s) and in some cases criminal charges. Cloning of radios and ID's are not allowed.
AUTHORIZED PROGRAMMERS (This list may be modified at any time during this agreement)
1) Plano Radio Shop (City of Plano)
2) Frisco Radio Shop (City of Frisco)
3) McKinney Radio Shop (City of McKinney)
4) Crosspoint Communications
5) Fort Worth Radio Shop (City of Fort Worth)
6) Dallas Radio Shop (City of Dallas)
7) Harris Corp (Irving Shop only)
8) Garland Radio Shop (City of Garland)
7) Each department is required to keep an accurate inventory of their radios. Alias for each radio
need to be provided to Commander Palmisano anytime a radio's assignment changes, or it is
issued to another Officer. This information will be updated ASAP in the Dispatch Radio
Consoles. Notifications will also include radio that is no longer used; these radio ID's will be shut
off.
8) It is the department's responsibility to remove all programming from a radio that is sold or given
to anyone outside of their department. Command Palmisano must be notified before the radio
changes ownership.
9) Anytime an emergency button is accidentally activated, it is the responsibility of the officer to
let Dispatch know that the activation was a mistake.