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HomeMy WebLinkAbout2009-05-12 Workshop & Regular Meeting Packet(972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP May 12, 2009 6:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., Tuesday, May 12, 2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087) The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 1. The Council may vote and/or act upon each ofthe items Iisted in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 05-12-09 CC Regular Agenda.doc Posted 05-08-09 Post Office Box 776 • Anna, Texas 75409-0776 4. Discussion regarding the AnnalMelissa Sewer Project Agreement. 5. Discussion regarding the Wood-Oak Hollow, LLC/Anna Land Ltd. Development. 6. Discussion of proposed development of the EDC Business Park. 7. Discussion regarding the proposed Skorburg Company mixed use development. 8. Discussion regarding any item on the City Council's May 12, 2009 Regular Meeting Agenda. 9. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., May 8, 2009. 1. The Council may vote and/or act upon each ofthe items listed in this agenda 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate ammgements can be made. 05-12-09 CC Regular Agenda.doc 2 Posted 05-08-09 (972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING .~ . May 12, 2009 ~ 7:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Tuesday, May 12, 2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign-tn-Sheet as a record ofattendance. If you wish to speak on an open-session agenda item please fill out the OpinioniSpeaker Registration Form and tum it in to the City Secretary before the meeting statts. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements ofspecifiC factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Presentation on the Anna Education Foundation. (Jim Roundtree) 5. Consent Items. These items consist ofnon-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for April 14, 2009 and April 28, 2009. b. Approve an Interlocal Agreement with Collin County for Dispatch Services. (Chief Jenks) c. Approve "Kibbee Addition final plat. (Maurice Schwanke) 6. ConsiderlDiscussiAction regarding an amending the sign ordinance and fee schedule for certain temporary promotional signs. (Philip Sanders) 7. Presentation/Discussion regarding taking surface water through the CGMA Water System. (James Parkman) 1. The Council may vote and/or act upon each ofthe items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda. whenever it is considered necessary and legally justified under the Open Meeting Act 3. PeISOllS with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate IilTlIIlgements can be made. 05-12-09 CC Regular Agenda.doc 3 Posted 05-08-09 Post Office Box 776 • Anna, Texas 75409-0776 S. Discussion regarding Council oversight of City Boards and Comm.issions. (City Council) 9. Discussion of FY 2010 Budget Calendar. (Philip Sanders) 10. Discussion of schedule for canvassing 2009 municipal election.(City Council) 11. Consider/DiscusS/Action on any items listed on posted agenda for May 12, 2009 City of Anna Workshop Session and occurring during this Regular Meeting, as necessary. . 12. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., May 8, 2009. 1. The Council may vote and/or act upon each ofthe items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act 3. Persons with a disability who want to attend this meeting who may need assistance shonld contact the City SecretaIy at m 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 05-12-09 CC Regular Agenda.doc 4 Posted 05-08-09 Item No=.5__ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: May 12, 2009 Staff Contact: Philip Sanders Account Code #:_________ Budgeted Amount: ________ Exhibits: 0 Yes ONo AGENDA SUBJECT: Consent Items. These items consist ofnon-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for April 14, 2009 and April 28, 2009. b. Approve an Interlocal Agreement with Collin County for Dispatch Services. (Chief Jenks) c. Approve "Kibbee Addition final plat. (Maurice Schwanke) SUMMARY: STAFF RECOMMENDATION: Make a motion to approve the consent items. Item No. .s:.h­ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: May 12,2009 Staff Contact: Kenny Jenks Account Code #: ____________ Budgeted Amount:,___________ Exhibits: fgj Yes DNo AGENDA SUBJECT: Approve an InterJocal Agreement with Collin County for Dispatch Services. SUMMARY: Each year, the agreement for law enforcement dispatch services must be renewed. This is the agreement for FY 2009-2010. The payment for dispatch services is based on the previous year's radio traffic at the price of $6.68 per event. This agreement will result in the payment of $25,691.28 to Collin County. STAFF RECOMMENDATION: We recommend that the Council approve the agreement. Item No. S-C. City Secretary's use only City of Anna Staff Agenda Report Council Meeting: 05/12/09 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #:_-"'Nc...!!/-'-'A:...-_____ Date Prepared:. ___0=5::.:.,..10:::;..:7:.:.../0:::.,::9:.....-_ . Budgeted Amount:..:=$;....-=.N..::.:./A=-_____ ONo AGENDA SUBJECT: "Kibbee Addition" final plat SUMMARY: The owner of this land is proposing additions to their house. The addition crosses over the lot lines that were established by the Strother Addition that was originally platted in 1956. Riggins Street is a single loaded street in 30' of right-of-way. With the adjacent 10' utility easement this arrang~ment should be satisfactory. Additionally, this lot incorporates a 60' old Interurban Texas Electric Railroad right-of­ way. This area within the old interurban is shown as a drainage and utility easement since it is interlaced with 2 electric lines, a sewer transmission line, and gas facilities. PLANNING AND ZONING ACTION: The Planning and Zoning Commission at their regular meeting, May 5, 2009, recommended approval ofthe final plat The vote was unanimous. RECOMMENDED ACTION: Approval ItemNo.1P­ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: May 9, 2009 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount: _________ Exhibits: DYes DNo AGENDA SUBJECT: ConsiderlDiscussi Action regarding amending the sign ordinance and fee schedule for certain temporary promotional signs. SUMMARY: Based on the discussion that occurred during the April 28 Council meeting, Staff has drafted a revised ordinance that would allow a permit to be issued to a local non-profit or civic organization to erect up to four signs not exceeding 32 square feet (4'xS') and up to 20 signs not exceeding 3 square feet (18"x24") in order to advertise a special event being sponsored by the organization. Other changes from the previous draft include: • allowing the promotional signs be placed in HOA common areas in addition to non-residential areas throughout the City; • extending the time during which signs may be erected from 14 days to 21 days prior to the event; and • increasing the maximum number of permits a single entity may receive from 3 to 6 within a calendar year. The permit fee for these types oftemporary promotional signs is $25. STAFF RECOMMENDATION: Staff recommends approval ofthis Ordinance. ItemNo.-L City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: May 9. 2009 Staff Contact: Philip Sanders Account Code Budgeted Amount: _________ Exhibits: 0 Yes DNo AGENDA SUBJECT: Presentation/Discussion regarding taking surface water through the CGMA Water System. SUMMARY: We are nearing completion of the water system improvements that will allow us to begin taking surface water through the CGMAlGTUA water line. Staffwill provide a brief history of the surface water project, and discuss what the fInancial and water treatment implications will be when we begin taking water through this system. ItemNo.~ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: May 9, 2009 Staff Contact: Philip Sanders Account Code #:_________ Budgeted Amount: _________ Exhibits: 0 Yes DNo AGENDA SUBJECT: Discussion regarding Council oversight of City Boards and Commissions. SUMMARY: Councilmember Glover asked that I place an item on the agenda that would allow the Council to discuss appropriate ways to provide guidance and receive feedback from the City's boards and commissions. ItemNo·L City SecretaJy's use only City of Anna City Council Agenda Staff Report Council Meeting: May 9, 2009 Staff Contact: Philip Sanders Account Code Budgeted Amount: ________ Exhibits: DYes DNo AGENDA SUBJECT: Discussion ofFY 2010 Budget Calendar. SUMMARY: I have attached a draft calendar for the FY 2010 budget process for your review and discussion. 2009/2010 Budget Calendar 05105109 -Deliver Budget Worksheets to Departments 05/26/09-Budget Workshop 06/15109 -Deadline for Departments to tum in Budget Worksheets & 5 year Capital Plan 06/22-26109 Meeting with Departments on Budget Worksheets & 5 year Capital Plan 07/24/09 -Last day for Appraisal District to present Certified Tax Roll to City of Anna 07/28/09 -Present Budget to City Council & name dates and times ofpublic hearings 08/04/09 -Budget Workshop 08/11109 -Council meets to discuss Tax Rate 08/13/09 to 8118109-Notice for Public hearings (1 st & 2nd) on "Tax Increase" (114 page) 08114/09 -Deliver Budget to City Clerk for Public Review and Post on Website 08125109 -First public hearing on Tax Rate 08/26 or 08/27/09 First Public hearing on Tax Rate (to be canceled ifhearing on 8/25109 is held) 09111109 -Last day to publish Notice of Public Hearing on Budget (9115109) 09/08/09 7:30 PM-Second Public Hearing on Tax Rate 09/9 or 09110109 Second Public Hearing on Tax Rate (to be canceled ifhearing on 9/08/09 is held) 09/11109 -Notice of Tax Revenue Increase (9115109) (114 page) 09115109 -Public hearing on Budget, Adopt Budget and Adopt Tax Rate 09116109 -Last day to deliver Tax Rate Ordinance to Collin County. Note: Dates may be subject to change. ItemNo.~ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: May 9, 2009 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount: _________ Exhibits: D Yes DNo AGENDA SUBJECT: Discussion of schedule for canvassing 2009 municipal election. SUMMARY The County elections office informed us that we will not receive our official vote totals until May 15,2009. As a result, we are unable to canvas the votes and swear in any new council members during our regular meeting on May 12. State law requires us to canvas the votes prior to the next regular meeting on May 25. We will need to schedule a special meeting to canvas the vote and swear in new Council members.