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Home My WebLink AboutRes 2025-04-1765 Special Event Permit for Mission Man of Anna's Car ShowCITY OF ANNA, TEXAS RESOLUTION NO. Za Z 5- 0 q- 1765 A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO APPROVE OR DISAPPROVE THE SPECIAL EVENT PERMIT APPLICATION FROM MISSION MEN OF ANNA FOR A CAR SHOW ON SATURDAY, MAY 10T", 2025 AT THE CITY OF ANNA MUNICIPAL COMPLEX. WHEREAS, the City of Anna has received a Special Event Permit Application from Mission Men of Anna for a car show on Saturday, May 10th, 2025, at the City of Anna Municipal Complex; and, WHEREAS, the application was reviewed by the Parks Advisory Board at the April 21 st meeting; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: The City Council of the City of Anna, Texas, authorizes the City Manager to approve or disapprove the Special Event Permit Application on behalf of the City of Anna, Texas. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 22nd day of April 2025. ATTEST: �'a h A A* 42 G'� 64ac4� City Secretary, Carrie Land APPROVED: SPECIAL EVENT PERMIT APPLICATION THE CITY OF Parks & Recreation Dept. 120 W. 7th Street nn Anna, TX 75409 214-831-5333 Type of Event: ❑Carnival ❑Circus ❑Festival ❑Parade ❑Tent C4 ther A licant Name: f ,;D Address: 2900 eco" roves City: h n State: Zip Code: `/O Phone#: 171-y1 f -2 y s Email: Aea , AM Date: ,-il / 20L *Note: Applications must be filed at least 30 days in advance. APPLICATION Application Fee $50 non-refundable) De osit $300 refundable ❑ Same Information As Above (if not the same, complete the next two lines) Issue Deposit Refund To: Address: City: State: Zip Code INFORMATIONACTIVITY Date(s) of Activity: Reservation Time Block: Type of Activity (explain purpose of activity): Cars z 0 `+_ Estimated Number of People Attending Activity: /00 Reservation Location: 5 f - yV e"j Will Food and/or Beverages be on site fort activit ? Yes ❑ No Will Alcohol be served or sold? ❑ Yes KNo (if yes, include request letter) If yes, please ind'c t who the ve1no ors are food and drinks): c.e S e_7e 4 mill ,l%n Please identify all other activities & strictures (bounce house, tents, music, sports, games, etc): 1-n GL S i G A6k imr-111 iri Ileol— / �, 7� 's,�" c ','A-� `� s 4 lle SPECIAL EVENT RULES Booths, Tents, or Canopies: If your event will include any tents or canopies, please provide a copy of the "Certificate of Fire Retardant' for each such device when submitting the permit application. All booths that will be cooking on -site, must meet all applicable fire codes for the City of Anna. Fire extinguishers must be supplied and are required for entry. Food and Beverages: All vendors must be in compliance with all state and local laws. A copy of appropriate licenses should be on site during the event. The Applicant shall provide with this application a list of all food and beverage vendors participating in the event so that the vendors can be pre -approved through the City of Anna Code Compliance Division. Alcoholic Beverages: Alcohol consumption or sales is prohibited on City property including parks, a public street, sidewalk or parking area adjacent to a public park, unless expressly authorized by the written permission of the City Council authorizing consumption of alcohol in a City Park in connection with an approved Special Event. Security, Crowd Control, and Traffic Control: The applicant may be required to provide police officers for security, crowd control, and traffic control at the Special Event. Expenses for the Officers will be paid by the event organizers. The total number of police officers working the Special Event is determined by the City of Anna Police Chief. Planning variables include: the estimated number of people, the availability of alcoholic beverages, topography and size of the event, weather conditions, the time of day during which the Special Event is held, the need for street closures or re-routing of vehicular or pedestrian traffic, and the history of the Special Event. Insurance: Insurance is required for all special events at which the attendance is estimated at over 250 people. It may be required for events with fewer people if food or alcohol is sold or given away or activities are of a physical nature that would warrant insurance. The City reserves the right to review and determine amount of coverage required based on level of activity at the Special Event. Each policy will name the City of Anna as an additional insured and a copy of the Certificate of Insurance will be submitted to City Hall one week before the event start date. Indemnity Agreement: As a condition of the Special Event Permit being issued, the Applicant acknowledges that he/she has voluntarily applied for a Special Event Permit that in consideration of the privileges associated therewith, Applicant agrees to PROTECT, DEFEND, INDEMNIFY, and HOLD HARMLESS, the City of Anna, its officers, agents, and employees, from and against any claim, proceeding, cause of action, judgment, penalty, or any other cost or expense arising or growing out of , associated or in connection to the Special Event. The indemnification includes, but is not limited to, losses, damage, or liability on account of injury, death or otherwise, to any person or damage to any property, arising from any negligent act, error or omission of the undersigned, its officers, employees or agents, arising out of, resulting from, or caused by any act occurring as a result of the exercise of the privileges granted by this permit. Applicant agrees that this indemnity agreement is intended to be as broad and inclusive as is permitted by the laws of the state of Texas, and that if any portion is held invalid, then it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. I do solemnly swear (or affirm) that all the answers given and statements made on this application and supporting documents are full, true, and correct to the best of my knowledge and beliefs. I have been given a copy of the Anna City Code ordinance Part 11, d Article 47 and have read the provisions contained therein and agree to abide by them. k� Applicant Name: �► I U (`e� a, Signature: Date: Submittal Requirements: Y 1. Completed application with signatures and contact information. i 2. Submit application fee ($50) and deposit ($300). (Ord. No. 410-2008; Checks payable to the City C Cr of Anna) W 3. Map of Event area. 4. List of food and beverage vendors and/or copy of current license from vendor. 5. Statement of Intent to obtain Insurance and/or Proof of Insurance. ( A copy of the Certificate of Insurance is due a minimum of one week before event start date) 6. Letter of request if alcohol is desired. For Office Use Only: Date Application & Deposit Received $300 : P411 me Date Application Fee Received ($50): iLmij-11`d Received By: =�� lt:;� 'J ii ; ) Received By: Cash or Check # Cash or Check # Receipt #: Receipt #: _ Required Documents Rec'd: El Completed Application ❑ Insurance C Food Vendor List ❑ Sound System 111 Map ❑ Alcohol Request (optional) ❑ Other: ❑ Other: ❑ Approved by: ❑Permit Issued Date: Assign Date of Parks Board Review of Application: (put date in blank) and notify Applicant.