HomeMy WebLinkAboutRes 2025-05-1768 Purchase Order for the Police Station Facility StudyCITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROJECT SPECIFIC PURCHASE ORDER FOR
PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF ANNA, TEXAS AND
PARKHILL, INCORPORATED FOR THE POLICE STATION FACILITY STUDY IN AN
AMOUNT NOT TO EXCEED NINETY THOUSAND DOLLARS ($90,000), IN A FORM
APPROVED BY THE CITY ATTORNEY, AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Anna, Texas is a growing community with changing needs for public
facilities; and,
WHEREAS, a future Police Station facility is a capital project identified in the City of Anna
Capital Improvement Plan; and,
WHEREAS, Parkhill, Incorporated was selected in the City of Anna's Facility Study Request for
Qualifications process as a qualified firm to complete feasibility and facility studies for the City;
and,
WHEREAS, the City is seeking to contract with Parkhill, Incorporated for professional services
pertaining to the Police Station Facility Study Project; and,
WHEREAS, the services provided by Parkhill, Incorporated will be funded through PID Funds;
and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Authorization.
A. That the funding for the project shall come from PID Funds in an amount not to exceed
$90,000.
B. That the City Council hereby approves entering into and authorizes the City Manager to
execute a project specific purchase order with Parkhill, Incorporated for the Police Station
Facility Study as shown in Exhibit A, attached hereto.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this / day of
O�, 2025.
ATTEST:
City Secretary, Carrie L. Land
APPROVED:
ayor Pete Cain
EXHIBIT "A"
Professional Service Project Order Agreement
Pursuant to and subject to the referenced Master Agreement for Professional Services ("Master PSA")),
between the City and Firm, the City hereby requests that the Firm perform, and the Firm agrees to
perform, the work described below upon the terms and conditions set forth in said Master PSA, which are
incorporated herein by reference for all purposes, and in this "Professional Service Project Order" (PSPO).
MASTER PSA CATEGORY: Feasibility & Facility Studies
ANNA PROJECT CODE: F-2025-01
FIRM NAME Parkhill, Incorporated
Project Name: Police Station Facility Study
Consultant Project #: TBD
# Of Consecutive Business
Days to Complete Project: 90
Original Project Fee: $90,000
OWNER OPTIONAL INFORMATION:
1. Date and Time to Commence: Upon Receipt of Signed Professional Services Project Order,
City's purchase order and, Notice to Proceed
2. Other: Architectural Barrier Requirements: Yes _ No X
INVOICE SUBMITTAL
Billing Period:
Monthly -Through the end of each month, billed by the 10th of the
following month.
Email to:
City of Anna
Accounts Payable: accountspayableCcDannatexas.gov
Attn: Joanna Golleher: iaolleherCcDannatexas.gov
120 W. 7th St.
Anna, TX 75409
Include work order number, PO number, billing period, and project
Invoice Mailing Instructions:
name.
Master PSA July 27, 2021-2026
Documents:
The "PSPO DOCUMENTS," as that term is used herein, shall mean and include the following
documents, and expressly incorporates the following by reference for all purposes.
a. Master Agreement for Professional Services effective July 27th, 2021
This PSPO shall incorporate the terms of all the documents in their entirety. To the extent that
there are any conflicts with provisions of the Master PSA, this PSPO or each other, the provisions
of the Master PSA, then the provisions of this PSPO shall prevail in that order.
Scope of Services (describe in detail): Facility study for a new police station on SH 5.
Schedule of Work and Completion Deadline(s): TBD
Acceptance:
The individuals executing this Agreement on behalf of the respective parties below represent to each other that all
appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do
so for and on behalf of the party for which his or her signature appears, that there are no other parties or entities
required to execute this Agreement in order for the same to be an authorized and binding agreement on the other
party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto
is authorized to do so, and such authorization is valid and effective on the date hereof.
CITY OF ANNA, TEXAS
Signature
Ryan Henderson - City Manager
Printed Name & Title
S
IS a
Dat
FIRM:
Signature
Printed Name & Title
Date
Master PSA July 27, 2021-2026
Parkhill
April 28, 2025
Greg Peters, PE
Assistant City Manager
City of Anna
120 West 7th Street
Anna, TX 75409
RE: Proposal for Professional Services
Anna Police Facility Study
120 West 7th Street, Anna, TX 75409
Dear Mr. Peters:
Parkhill (A/E) is pleased to have the opportunity to provide this proposal for Architectural/Engineering
services to City of Anna (CLIENT) for the Anna Police Facility Study (Project). This proposal is for
services to be performed under our Master Services Agreement (Agreement).
PROJECT DESCRIPTION
The Project consists of a facility needs assessment and master plan study for a new Police Headquarters.
The preliminary program for the new headquarters includes standard and customary administrative offices
and support for law enforcement functions as well as future expansion for communications and dispatch,
an emergency operations center, and detention. The study will evaluate existing conditions, determine
future space requirements, and recommend a proposed conceptual design with potential costs. The extents
of the proposed Site, located near the intersection of SH 5 and CR 423, are illustrated in Exhibit B.
SCOPE OF SERVICES
A/E proposes to provide services for the Project as detailed in Exhibit A.
SCHEDULE
Based on the proposed scope of services, we anticipate a four (4) month project duration following your
authorization to proceed.
COMPENSATION
Our fee for the Scope of Services described in Exhibit A will be based on a lump sum amount of $88,850,
inclusive of expenses, and will be billed monthly on a percentage complete method.
TASK
PERCENT
FEE
Site Evaluation
20%
$17,770
Needs Assessment
25%
$22,212
Concept Design
40%
$35,540
Master Plan
15%
$13,328
$88,850
If this proposal meets your expectations, you may indicate your acceptance by returning one signed copy
to our office. Upon receipt, we will wait to receive your Purchase Order and will not proceed until receiving
your written authorization.
3000 Internet Boulevard Suite 550 Frisco, Texas 75034 972.987.1670 Parkhill,com
City of Anna Page 2 April 28, 2025
We appreciate the opportunity to provide Professional Services to you and look forward to the successful
completion of your project. If you have any questions, please do not hesitate to call us.
Sincerely,
PARKHILL (A/E)
410��By
Michael I. Howard, AIA, AICP
Director of Community I Partner
M I H/xx
Enclosures: Exhibit A — Scope of Services
Exhibit B — Site Extents
CITY OF ANNA (CLIENT)
Signature:
Name: ` `1
—mot
Title: t jLI
Date:
"The Texas Board ofArchitectural Examiners, P.O. Box 12337, Austin, Texas 78711-2337, (512) 305-9000,
www.tbae.state.tx.us has jurisdiction over complaints regarding the professional practices of persons
registered as architects in Texas."
EXHIBIT A
SCOPE OF SERVICES
A/E proposes to provide the following Services for the Project.
1. Task 1: Site Evaluation
a. Data Collection. Collect base data including staffing levels, site/floor plans, and
review existing projects and studies related to this Study.
b. Facility Walk. Tour current facilities with staff to document existing conditions related
to condition, space utilization, and function.
c. As -built Floor Plans. Parkhill will field -verify as -built conditions of existing buildings
and prepare basic scaled floor plan drawings.
d. Space Utilization. Prepare colored floor plans to inventory existing space use by
building and department.
e. Site Analysis. Visit existing Site and review available data and drawings to evaluate
site conditions and physical characteristics and identify constraints and opportunities
that may impact development such as access, views, building organization,
circulation, parking, topography, drainage, and available utilities.
f. Site Plan Preparation. A basic site plan will be prepared from publicly available
aerial imagery and parcel data for use as a base map for master planning
purposes.
g. Task 1 Deliverables: As -built Floor Plans, Space Utilization Inventory, Site Base Map.
2. Task 2: Needs Assessment
a. Staffing projections. Review and aggregate staffing projections provided by Client
for the purpose of developing space requirements by position and department.
b. Stakeholder Meetings. Obtain input from users through questionnaires and meetings
regarding facility needs related to space, function and operations to establish design
vision and performance criteria for each facility and department.
c. Peer Facility Tours. Tour peer facilities to observe best practices and gather
feedback from users regarding preferences.
d. Space Program. Prepare an architectural space program quantifying the spatial
requirements for facilities and site development considering the intended functions by
users.
e. Task 2 Deliverables: Architectural Space Program.
3. Task 3: Concept Design
a. Evaluate alternatives and development options for capital improvements to
address current and future facility needs including renovation, expansion/
additions, relocation, new facility construction, and land acquisition.
b. Concept Plans. Prepare conceptual design drawings including diagrammatic blocking
floor plans illustrating the layout of major functional spaces, and site master plans
illustrating the layout of buildings, site access, circulation, parking, and other site
development requirements.
c. Exterior Renderings. Develop exterior renderings of proposed building designs illustrating
form and massing, materials, and architectural style.
d. Task 3 Deliverables: Concept Plans and Exterior Renderings.
Exhibit A I Scope of Services Page 1 of 2 Parkhill
4. Task 4: Master Plan
a. Master Plan. Develop a list of recommended improvements with preliminary
conceptual budgets including construction and other soft costs, prioritized into a
phased master plan.
b. Task 4 Deliverables: Summary presentation report documenting analysis, findings,
and recommendations of the study including site evaluation, need assessment,
concept design, and master plan task deliverables.
5. Meetings and Site Visits
a. Kickoff Meeting. One in -person meeting with staff advisory committee.
b. Progress Meetings. Virtual or in -person, up to two per month.
c. Stakeholder Meetings. Virtual or in -person, up to two meetings per department
division. Divisions may be combined into focus groups for each facility.
d. Peer Facility Tours. In -person, within a 2-hour driving distance from Client over one -
day period.
e. Presentations. One in -person meeting to deliver the final summary presentation.
6. Client -provided Items
a. Client will provide the following items required for the Project:
i. Existing Site drawings such as surveys and site/floor plans.
7. Excluded Services
a. Services specifically excluded from our scope of services include the following:
i. Topographic and Boundary Surveys
ii. Entitlement, Platting, Easements, and Permitting
iii. Geotechnical Investigations and Soil Reports
iv. Construction Materials Testing
v. Asbestos & Hazardous Material Studies
vi. Environmental, FEMA/Floodplain, and Traffic Studies
END OF EXHIBIT
Exhibit A I Scope of Services Page 2 of 2 Parkhill
EXHIBIT B
SITE EXTENTS
The extents of the Site included in the Project are outlined in orange in the map below.
Exhibit B I Site Extents Page 1 of 1 Parkhill