Loading...
HomeMy WebLinkAbout2025-05-13 Work Session & Regular Meeting MinutesCity Council Work Session Meeting Minutes "I i F CITY OF Tuesday, May 13, 2025 @ 5:30 PM IkInna Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met in a Closed Session on Tuesday, May 13, 2025, at 5:30 PM, in the Anna Municipal Complex — Council Chambers, located at 120 W. 7th Street, to consider the following items. Call to Order, Roll Call, and Establishment of Quorum. Mayor Pro Tern Carver called the meeting to order at 5:31 PM. Members Present: Mayor Pete Cain Mayor Pro Tern Stan Carver II Deputy Mayor Pro Tern Elden Baker Council Member Kevin Toten Council Member Jody Bills Council Member Lee Miller Members Absent: Council Member Kelly Herndon 2. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). MOTION: Mayor Pro Tern Carver moved to enter closed session. Deputy Mayor Pro Tem Baker seconded. Motion carried 6-0. Mayor Pro Tern Carver recessed the meeting at 5:31 PM. Mayor Cain reconvened the meeting at 5:58 PM. The Council further reserves the right to enter into Executive Session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 3. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action taken. 4. Adjourn. Mayor Cain adjourned the meeting at 5:59 PM. APPROVED this a7 day of ) 2025 Mayor Pete Cain =� x. Y ATTEST: City Secretary Carrie L. Land '��� 9 1; Regular City Council Meeting Meeting Minutes I H F CITY OF linna Tuesday, May 13, 2025 @ 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met on Tuesday, May 13, 2025, at 6:00 PM, in the Anna Municipal Complex — Council Chambers, located at 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. Mayor Cain called the meeting to order at 6:03 PM. Members Present: Mayor Pete Cain Mayor Pro Tem Stan Carver II Deputy Mayor Pro Tem Elden Baker Council Member Kevin Toten Council Member Jody Bills Council Member Lee Miller Members Absent: Council Member Kelly Herndon 2. Invocation and Pledge of Allegiance. Mayor Pro Tem Carver led the Invocation and Pledge of Allegiance. 3. Neighbor Comments. No comments given. 4. Reports. No reports given. 5. Consent Items. MOTION: Council Member Toten moved to approve items 5a - 5h, 5j, 5k and pull item 5i. Deputy Mayor Pro Tem Baker seconded. Motion carried 6-0. a. Approve City Council Meeting Minutes for April 22, 2025. (City Secretary Carrie Land) b. Review Minutes of the April 3, 2025, Joint Community Development Corporation and Economic Development Corporation Board Meeting. (Director of Economic Development Bernie Parker) C. Review Minutes of the March 24, 2025, Neighbor Engagement and Inclusion Advisory Commission Meeting. (Assistant City Manager Taylor Lough) d. Approve the Quarterly Investment Report for the period ending March 31, 2025. (Director of Finance Aimee Ferguson) e. Approve an Ordinance amending the local fire code permit fee schedule. (Fire Chief, Ray Isom) This Ordinance updates the current permit fee schedule contained in the local fire code ordinances which contains local amendments and North Central Texas Council of Governments (NCTCOG) Amendments to the International Fire Code, 2015 edition. The permit fee schedule is contained in Article 6.02, Appendix 1., Section 105, Table 105.8.1 and Table 105.8.2. AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE ANNA CITY CODE OF ORDINANCES BY AMENDING ATTACHMENT 1 (IFC 2015 AMENDMENTS), SECTION 105.8.1 (CONSTRUCTION PERMIT FEES) AND TABLE 105.8.1 THERETO AND TABLE 105.8.2 (CONSTRUCTION/PERMIT RE -INSPECTION FEES/AFTER HOURS INSPECTION FEES; INSPECTION OF EXISTING PREMISES) BY ADOPTING LOCAL AMENDMENTS TO THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE AND PROVIDING FOR AN EFFECTIVE DATE. Approve a Resolution authorizing the City Manager to execute a project specific agreement with Parkhill for the Police Station Facility Study. (Assistant City Manager Greg Peters, P.E.) In April, City Council authorized the City Manager to enter into a master service agreement with Parkhill for feasibility and facility studies. Staff has begun working with the consultant to develop a scope and fee proposal for the study needed for the future police station. This item is to approve the proposal specifically for the police study. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROJECT SPECIFIC PURCHASE ORDER FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF ANNA, TEXAS AND PARKHILL, INCORPORATED FOR THE POLICE STATION FACILITY STUDY IN AN AMOUNT NOT TO EXCEED NINETY THOUSAND DOLLARS ($90,000), IN A FORM APPROVED BY THE CITY ATTORNEY, AND PROVIDING FOR AN EFFECTIVE DATE. g. Approve a Resolution authorizing the City Manager to execute a project specific agreement with BRW for the Public Works Facility Study. (Assistant City Manager Greg Peters, P.E.) In April, City Council authorized the City Manager to enter into a master service agreement with BRW for feasibility and facility studies. Staff has begun working with the consultant to develop a scope and fee proposal for the study needed for the future Public Works facility expansion. This item is to approve the proposal specifically for the Public Works study. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROJECT SPECIFIC PURCHASE ORDER FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF ANNA, TEXAS AND BROWN REYNOLDS WATFORD ARCHITECTS FOR THE PUBLIC WORKS FACILITY STUDY, IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS ($80,000), IN A FORM APPROVED BY THE CITY ATTORNEY, AND PROVIDING FOR AN EFFECTIVE DATE. Approve a Resolution authorizing the City Manager to execute an Advanced Funding Agreement with the Texas Department of Transportation for a landscaping project at US 75 and FM 455. (Assistant City Manager Greg Peters, P.E.) In 2024, Keep Texas Beautiful recognized the City of Anna as one of 10 winners of the Governor's Community Achievement Awards (GCAA) as an outstanding clean and beautiful community. The city was awarded $180,000 towards a landscaping project to be completed in collaboration with TxDOT along a state - maintained road. The City of Anna has also received a stately cast aluminum metal plaque to be placed at the completed project. To best utilize this funding, the city will provide a fixed contribution in the amount of $220,000 to the state. The City of Anna will also be responsible for an indirect state cost of $11,638.00 for a total of $231,638.00. Funding for this project will come from the Infrastructure Investment Fund. A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN ADVANCED FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS; WITH AN EFFECTIVE DATE. Approve a Resolution authorizing the City Manager to execute a contract with Conventions, Sports & Leisure International (CSL) to conduct a market and financial feasibility study related to the potential development of the proposed StarCenter Multisport Complex. (Director of Economic Development Bernie Parker) The City of Anna is exploring a potential partnership with the Dallas Stars to develop a StarCenter multisport complex that may include indoor recreation facilities such as ice rinks, courts, and turf fields. This facility is envisioned to serve local, regional, and national users, enhancing the City's recreational offerings and economic development potential. To make an informed decision, the City requires a comprehensive market and financial feasibility analysis. CSL is a nationally recognized firm with deep expertise in sports and recreation facility planning and analysis. Their proposed study will consist of three phases: Market Analysis, Financial Operating Projections, and Economic & Fiscal Impact Assessment. MOTION: Council Member Toten moved to approve. Deputy Mayor Pro Tern Baker seconded. Motion carried 6-0. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CONVENTIONS, SPORTS & LEISURE INTERNATIONAL (CSL) TO CONDUCT A MARKET AND FINANCIAL FEASIBILITY STUDY IN THE AMOUNT NOT TO EXCEED SIXTY- FIVE THOUSAND DOLLARS AND ZERO CENTS ($65,000). Approve a Resolution supporting the City of Anna's application to the Texas Department of Transportation's 2025 Transportation Alternatives Set -Aside (TA) Call for projects. (CIP Manager Muhamad Madhat) The Texas Department of Transportation issued a call for projects in January 2025 for communities to apply for funding assistance on pedestrian and bicycle projects. The City has reviewed the program requirements and identified sidewalk improvements in Anna which are eligible for the program. The proposed project is primarily located along the US 75 frontage road between W. White Street and Hackberry Drive. Specifically, the project scope includes 4,265 linear feet of a shared use path/sidewalk, and lighting for safety. The project will provide improved pedestrian access to Walmart, Chick-Fil-A, Chili's, Home Depot, and multiple other commercial locations in the adjacent commercial development. In addition, the project would include an improved pedestrian crossing at the intersection of White Street and Buddy Hayes Boulevard. If the proposed project is selected by TxDOT for funding, this sidewalk will provide safe, accessible infrastructure for pedestrians, cyclists, and other non - motorized users, encouraging healthy lifestyles, reducing traffic congestion, and improving connectivity between key destinations in this area. By enhancing transportation options and recreational amenities, the project aligns with the city's goals to attract visitors, support local businesses, and create a more livable and sustainable community. A RESOLUTION OF THE CITY OF ANNA, TEXAS, SUPPORTING THE CITY OF ANNA'S APPLICATION TO THE TEXAS DEPARTMENT OF TRANSPORTATION'S 2025 TRANSPORTATION ALTERNATIVES SET -ASIDE (TA) CALL FOR PROJECTS. k. Approve a Resolution authorizing the City Manager to execute a purchase order for the construction of an all-weather surface in the equipment yard at the Public Works facility in the City of Anna, Texas. (Director of Public Works Steven Smith) The Public Works facility in the City of Anna is located on State Highway 5 in the northern portion of the City. Currently, there are no improved surfaces in the equipment and materials yard behind the public works building. As the volume of work, materials, and equipment has grown, the lack of an all-weather surface is resulting in an excessive amount of mud collecting on equipment, trailers and vehicles, which is then often displaced onto public streets, causing a nuisance for the community. Constructing an all-weather surface will significantly reduce the tracking of mud and dirt off of the site, resulting in cleaner roads for neighbors. In addition, during and after large rain events, the lack of an all-weather surface impacts the ability of the public works team to efficiently move the equipment and materials which are critical to serving Anna neighbors. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS TO WOPAC CONSTRUCTION, INCORPORATED FOR THE CONSTRUCTION OF AN ALL WEATHER SURFACE AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN THE AMOUNT NOT TO EXCEED TWO HUNDRED TWELVE THOUSAND THREE HUNDRED FIFTY DOLLARS ($212,350); AND PROVIDING FOR AN EFFECTIVE DATE. 6. Items For Individual Consideration and Public Hearings. a. Consider/Discuss/Action to approve a Resolution directing Publication of Notice of Intention to Issue up to $85,500,000 Combination Tax and Revenue Certificates of Obligation to Provide Funds for New Police Station and Wastewater Treatment Plant Expansion Projects; and Resolving other Matters relating to the Subject. (City Manager Ryan Henderson) Anna continues to see our needs for City facilities expand as we continue to grow. One means of financing large capital projects is through the use of municipal debt. One common form of borrowing is certificates of obligation (COs). In the City of Anna, debt is used to fund roads, facilities, parks, equipment and water and sewer infrastructure. The City's Financial Advisor provided a presentation with a plan of finance for Combination Tax and Revenue Certificates of Obligation (CO), for Council's consideration. The presentation included the proposed projects and a schedule for the sale. MOTION: Deputy Mayor Pro Tem Baker moved to approve. Mayor Pro Tem Carver seconded. Motion carried 5-1. Council Member Miller abstained. RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE UP TO $85,500,000 COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION TO PROVIDE FUNDS FOR NEW POLICE STATION AND WASTEWATER TREATMENT PLANT EXPANSION PROJECTS; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT b. Consider/Discuss/Action on a Resolution approving an Economic Development Incentive Agreement with the Seitz Group, Inc. for Commercial/Retail Development. (Director of Economic Development Bernie Parker) Several months ago, the Economic Development Staff was approached regarding a proposed 56-acre commercial development at the northeast intersection of Rosamond and US Highway 75 in the City of Anna. This project, which includes multiple national brand retailers and eleven retail outparcel units, represents a strategic priority for the city. Recognizing the importance of this development, staff worked in coordination with the City Attorney to prepare an Economic Development Incentive Agreement for consideration by the City Council. MOTION: Mayor Pro Tem Carver moved to approve. Deputy Mayor Pro Tem Baker seconded. Motion carried 6-0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING AN INCENTIVE AGREEMENT WITH SEITZ GROUP, INC. C. Conduct a Public Hearing and take testimony pursuant to Section 372.009, Texas local Government Code regarding the advisability of establishing The Landing Public Improvement District within the City of Anna, Texas and ordering public improvements for the benefit of such District. (Director of Economic Development Bernie Parker) Staff recommended conducting a public hearing and taking testimony pursuant to Section 372.009, Texas local Government Code regarding the advisability of establishing The Landing Public Improvement District within the City of Anna, Texas and ordering public improvements for the benefit of such District. Mayor Cain opened the public hearing at 6:33 PM. Mayor Cain closed the public hearing at 6:33 PM. d. Consider/Discuss/Action to approve a Resolution Regarding the Creation of the Landing Public Improvement District and Ordering Public Improvements to be made for the Benefit of Such District; Providing for a Severability Clause; Providing an Effective Date; and Containing Other Matters Relating to the Subject. (Director of Economic Development, Bernie Parker) City Council approved a Development Agreement with Rockhill Contracts I, LLC on May 14, 2024, which stated that the city would use reasonable efforts to create a Public Improvement District (PID). The development is approximately 83 acres with 336 SF Lots located within the City Limits of Anna, TX. Located East of AnnaCapri, south of Tara Farms at the intersection of County Road 371 (Lindsey Ln) and Hwy 5. MOTION: Council Member Miller moved to approve. Council Member Toten seconded. Motion carried 6-0. A RESOLUTION REGARDING THE CREATION OF THE LANDING PUBLIC IMPROVEMENT DISTRICT AND ORDERING PUBLIC IMPROVEMENTS TO BE MADE FOR THE BENEFIT OF SUCH DISTRICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND CONTAINING OTHER MATTERS RELATING TO THE SUBJECT. e. Consider/Discuss/Action on an Ordinance Canvassing the May 3, 2025, General Election results. (City Secretary Carrie Land) A general election was held in the City of Anna, Texas (the "City") on May 3, 2025, for the purpose of electing three city council members, each for a three- yearterm. The following persons were elected: Council Member, Place 4 of the City for a term of three (3) years: Kelly Herndon; and Council Member, Place 6 of the City for term of three (3) years: Manny Singh. It is hereby certified that no candidate received a majority of the votes cast in the May 3, 2025, election for Place 2 of the City Council. A runoff election between Allison Inesta and Nathan Bryan shall therefore be required. MOTION: Council Member Toten moved to approve. Council Member Bills seconded. Motion carried 6-0. AN ORDINANCE OF THE CITY OF ANNA, TEXAS CANVASSING THE RETURNS OF A GENERAL ELECTION OF THREE CITY COUNCIL PLACES FOR THREE-YEAR TERMS EXPIRING MAY 2028. Consider/Discuss/Action on an Ordinance Ordering a Runoff Election to be held June 7, 2025. (City Secretary Carrie Land) In accordance with Article 5, Section 5.04(a) of the Charter of the City of Anna, Texas ("City"), a runoff election is required if no candidate for a City elective office receives a majority of the votes cast. At the May 3, 2025, election, no candidate for Place 2 on the Council received a majority of the votes cast. If a candidate does not receive enough votes to be elected in an election requiring a majority vote, a runoff election is required for the candidates who receive the highest and second -highest number of votes. It is necessary that the Council order a runoff election to be held on the 7th day of June 2025, from 7:00 a.m. to 7:00 p.m., for the purpose of electing one council member for Place 2. MOTION: Council Member Miller moved to approve. Mayor Pro Tern Carver seconded. Motion carried 6-0. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ORDERING A RUNOFF ELECTION TO BE HELD ON JUNE 7, 2025, FOR THE PURPOSE OF ELECTING ONE CITY COUNCIL MEMBER; DESIGNATING POLLING PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN, - AUTHORIZING EXECUTION OF ELECTION CONTRACTS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 7. Closed Session (Exceptions). a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). MOTION: Council Member Toten moved to enter closed session. Council Member Bills seconded. Motion carried 6-0. Mayor Cain recessed the meeting at 6:47 PM. Mayor Cain reconvened the meeting at 7:56 PM. The Council further reserves the right to enter into Executive Session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 8. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action taken. 9. Adjourn. Mayor Cain adjourned the meeting at 7:56 PM. PROVED this a day of ; 2025 ^� rHE CITY OF ^ �� �o►11na Mayor Pete Cain ATTEST: City Secretary Carrie L. Land