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HomeMy WebLinkAboutRes 2025-05-1779 Professional Service Project Order with Project Advocates, LLC for Slayter Creek parkCITY OF ANNA, TEXAS RESOLUTION NO. 7. ©Z 5 - G 5 — 1171 A RESOLUTION OF THE CITY OF ANNA, TEXAS, APPROVING A PROFESSIONAL SERVICE PROJECT ORDER TO AMEND A MASTER AGREEMENT FOR PROFESSIONAL SERVICES WITH PROJECT ADVOCATES, LLC. TO PROVIDE PROFESSIONAL SERVICES, INCLUDING SURVEYING, PLATTING AND PROJECT MANAGEMENT. WHEREAS, the City Council of the City of Anna, Texas, ("City Council") finds Professional Service Project Order #PA2 with Project Advocates, LLC. is instrumental and necessary for the creation of a survey and plat for Slayter Creek Park; and WHEREAS, the City Council considers the completion of a survey necessary to facilitate drainage improvements and other projects planned in Slayter Creek Park; and WHEREAS, the City Council considers the completion of projects planned in the current Park CIP to be beneficial to the neighbors of Anna, Texas, meeting several goals and objectives set forth in the Strategic Plan adopted by City Council; and WHEREAS, the City Council approves the proposed Professional Service Project Order #PA2 with Project Advocates, LLC, thereby amending the Master Agreement for Professional Services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes as set forth in full. Section 2. Approval and Authorization of Agreement. The City Council hereby approves Professional Service Project Order #PA2 with Project Advocates, LLC. and ratifies and approves the City Manager's execution of the same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize and enforce Professional Service Project Order #PA2 with Project Advocates, LLC. PASSED, APPROVED, AND ADOPTED on first and final reading on this 27'h day of May 2025. ATTEST: APPROVED: THE CITY OF xi na Carrie L. Land, City Secretary TEXAS Pete Cain, Mayor ., \' \�� 1911 _) � Page 1 of 4 SsNorth Texas Surveying May 9 2025 Michael B. Arthur. R.P.L.S. (President), North Texas Surveying L.L. C. 1010 W. University Dr., McKinney, TX 75069, Direct. (214) 504-0933 - Mobile: (214) 543-4373 Jim Teters Project Advocates OMAHA I KANSAS CITY I DALLAS Cell: 214-282-9080 RE: Topographic Design survey on Slater Creek Park located at 425 W Rosamond Pkwy Anna, TX 75409 Jim: Thank you for the opportunity to submit this proposal for professional surveying services! Scope: Topographic Design Survey -Establish horizontal and vertical control points. -Locate boundary of subject property utilizing existing deeds of record. -Set control points, based on city control if it exists. If not, datum will be on state plane.. -Perform a field survey to identify and locate existing visible topographic elements within depicted scope including, but not limited to the following: -Existing pavement, curbs, sidewalks, barrier free ramps, etc. -Visible utility manholes, vaults, water valves, water meters, sprinkler heads, telephone poles, power poles, utility markers, other public utilities, and marked franchise utilities. -Traffic signal poles, cabinets, and other signal equipment -Buildings and permanent structures with FF elevations. -Fence limits and material types -Prepare a final topographic drawing in digital format including V contours and break lines. Platting -NTS will prepare a Final Plat/Replat on the 85 acre subject property which consist of three parcels. well as the city — NTS will prepare said plat adhering the City of Anna requirements (check list). -After the plat has been approved, NTS will then make another trip to the site and set all monuments required by the city for property corners. -NTS will address all city comments in a timely manner in order to not hold up the development process. -NTS will provide all necessary copies as required by the city for plat submission. The quoted amount does not cover city fees, submittals, meetings, acquiring signatures, or obtaining tax certificates. Assumptions: -Permission to enter property will be granted prior to the survey being conducted. Page 2 of 4 Fees are based on. - One three-man field crew @ $1750 per day + drafting (additional crews will be added to expedite when available) Drafting - $950 per day Fee Schedule - Boundary Verification — 2 days + Drafting & Analyzation - $4,800 Topographic Design Survey of 42 acres+/- 23.5 field days/4 drafting days $44,925 14 Acres west of creek — 5 field days/1 drafting days - $9,700 Locate trees 6" and larger — 7 field days/2 drafting days - $14,150 (City project - no tax is included) Additional 25 Acres south section. (Extremely dense trees and creek) Boundary Verification — 2 days + Drafting & Analyzation - $2,000 Topographic Design Survey of 25 acres+/- 23.0 field days/4 drafting days $44,100 Locate trees 6" and larger — 11 Acres of dense trees plus creek -12 field days/4 drafting days — $23,500 Platting of 85 Acre subject tracts - $14,500 (City project - no tax is included) Payment will be due upon completion of each task prior to delivery. When you are ready to proceed, please sign below and return to our office via fax (214-504-0938) or scan and email. Our crew will be scheduled upon receipt of the completed contract. Thank you again for the opportunity to provide these services! PLEASE REFER TO SCOPE AREA EXHIBIT ON PAGES 3 AND 4 Sincerely, Michael B. Arthur, R.P.L.S. President North Texas Surveying L.L. C. AGREED to on this 0 p day of , 2025. Signature: Printed Name: a yw�g0 h Title: 1 p r► A Page 3 of 4 r L AL Creek acres 4 Acres:, - 1 da�7 or c + _ 44 Acres + lbho, _ - do 3.5 3C1'ZS ^ Z Cl acres 1? ac 14 acres days ? - - C�a�'S C�a I �-s I P 4, da�'s Page 4 of 4 O Rp- EXHIBIT 2 Professional Service Project Order #PA2 Pursuantto and subject to the referenced Master Professional Services Agreement (Master PSA), between the City and Firm, City hereby requests that Firm perform, and Firm agrees to perform, the work described below upon the terms and conditions set forth in said Master PSA, which are incorporated herein by reference for all purposes, and in this Professional Services Project Order (PSPO). MPSA# MASTER PSA CATEGORY: Program, Project Management, 2025-2030 Owner Representation ANNA PROJECT CODE: FIRM NAME Project Name: # Of Consecutive Business Days to Complete Project: Original Project Fee Project Advocates, LLC Slayter Creek Park Survey and Plat $173,442 (includes 10% fee for project management services) OWNER OPTIONAL INFORMATION: 1. Date and Time to Commence: Upon Receipt of Signed Professional Services Project Order, City's Purchase Order and Notice to Proceed 2. Other: Architectural Barrier Requirements: Yes _ No X INVOICE SUBMITTAL Monthly -Through the end of each month, billed by the 10th of the Billing Period: following month. Mail to: Attn: Joanna Golleher City of Anna 120 W 7th St Anna, TX 75409 Include work order number, PO number, billing period, and project Invoice Mailing Instructions: name. Master PSA# 2025-2030 PSPO# PA1 Documents: The PSPO DOCUMENTS as that term is used herein, shall mean and include the following documents, and expressly incorporates the following by reference for all purposes. A. Master Professional Services Agreement 2025-2030 effective December 17, 2024; and B. Proposal from North Texas Surveying dated May 9, 2025, attached as Exhibit A; and C. This Professional Services Project Order (PSPO) # PA2. This PSPO shall incorporate the terms of all the documents in their entirety. To the extent that there are any conflicts with provisions of the Master PSA, the Proposal, this PSPO or each other, the provisions of the Master PSA, then the provisions of the Slayter Creek Park Survey and Plat Proposal, then the provisions of this PSPO shall prevail in that order. Scope of Services: Survey and Plat of Slayter Creek Park and project management services for same. Schedule of Work and Completion Deadline(s): Work will take approximately 3 months. Acceptance: The individuals executing this Agreement on behalf of the respective parties below represent to each other that all appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do so for and on behalf of the party for which his or her signature appears, that there are no other parties or entities required to execute this Agreement in order for the same to be an authorized and binding agreement on the other party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effective on the date hereof. CITY O ANNA, TEXAS A Si ature Ryan Henderson, City Manager Printed Name & Title 5- A$ 1 av" Date PROJECT ADVOCATES, LLC Signature Phil Miller, Principal Printed Name & Title 5.21.2025 Date Master PSA# 2025-2030 PSPO# PAl