HomeMy WebLinkAboutCCpkt2010-05-11CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP
May 11, 2010 6:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., May
11, 2010, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), regarding the following items.
1. Call to Order
2. Roll Call and Establishment of Quorum.
3. Consider/Discuss/Action regarding adopting a resolution canvassing the
returns of the City of Anna General Election held May 8, 2010, to elect
three City Council Members all for three-year terms. (City Council)
4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071); Powell v. City of Anna, Cause No.
401-03815-2009 in the 401 st District Court of Collin County, Texas; Texas
Star Bank v. City ofAnna, Cause No. 380-04163-2009 in the 380111 District
Court of Collin County. Texas; City of Anna v. Walmat Inc., et a/., Cause
No. 296-00288-2009, in the 296111 District Court of Collin County, Texas.
b. Discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information that
the City Council has received from a business prospect that the City
Council seeks to have locate, stay, or expand in or near the territory of
the City of Anna and with which the City Council is conducting economic
development negotiations; or (2) To deliberate the offer of a financial or
other incentive to a business prospect described by subdivision (1). (Tex.
Gov't Code §551.087); Mantua Development project.
I. The Council may vote and/or 11£1: upon each ofthe items listed in this agenda.
2. The Council reserves the right to retin: into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two work.ing days prior to the meeting SO that appropriate arrangements can be made.
05-11-10 CC Regular Meeting Agenda.doc 1 Posted 05-07-10
The council further reserves the right to enter into executive session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
5. Discussion regarding any item on the City Council's May 11, 2010
Regular Meeting Agenda Notice, which was posted at the same date,
time and place of this Workshop Agenda Notice.
6. Adjourn.
7. Reception for Elected City Council Members.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the
City Hall bulletin board at or before 5:00 p.m., May 7,2010.
I. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act
3. Persons with a disability who want to 8ltend this meeting who may need assistance should contact the City Secretary at 972 924·
3325 two working days prior to the meeting so that appropriate mangements can be made.
05-11-10 CC Regular Meeting Agenda.doc 2 Posted 05-07-10
Item No. 3(W)
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11. 2010 Staff Contact: Natha Wilkison
Account Code #:_---"'N..:.,:..:...;A=--_____ Date Prepared: 5106110
Budgeted Amount:___--'N~/~A~___ Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscusslAction regarding adopting a resolution
canvassing the returns of the City of Anna General Election held May 8, 2010, to elect
three City Council Members all for three-year terms. (City Council)
SUMMARY: On January 26,2010 Council passed Ordinance No. 483-2010 ordering a
General Election on May 8, 2010 to elect 3 Council Members all for three-year terms.
Early voting was held for 8 days and Saturday, May 8, 2010 was Election Day.
At the time your packets are being put together we will not have the necessary
documentation as Election Day will not have taken place. I will have the necessary
canvassing documents for you Tuesday evening. The resolution is also incomplete as we
will not have the results in time for your packets.
RECOMMENDATION: Make a motion to approve the resolution canvassing the
returns of the City ofAnna General Election held May 8, 2010.
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING
May 11, 2010 7:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., May 11,
2010, at the Anna City Hall Administration Building, located at 111 North Powell Parkway
(Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wish to speak on an open-session agenda item please fill out the
OpinionlSpeaker Registration Fonn and tum it in to the City Secretary before the
meeting starts.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any issues that are brought up during this section
that are not on the agenda, other than to make statements of specific factual
infonnation in response to a citizen's inquiry or to recite existing policy in
response to the inquiry.
4. Receive reports from Staff or the City Council about items of community interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary recognition
of a public official, public employee, or other citizen (but not including a change in status
of a person's public office or public employment); a reminder about an upcoming event
organized or sponsored by the goveming body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the
goveming body that was attended or is scheduled to be attended by a member of the
goveming body or an official or employee of the municipality; and announcements
involving an imminent threat to the public health and safety of people in the municipality
that has arisen after the posting of the agenda.
5. Administer the Statement of Elected Officer and the Oath of Office and present
Certificate of Election to newly elected officials. (Mayor Driskell)
6. Consider/Discuss/Action regarding electing the Mayor Pro Tem as directed in the
City Charter. (City Council)
1. The Council may vote and/or act upon each ofthe items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-11-10 CC Regular Meeting Agenda.doc 3
7. Consider/DiscusS/Action regarding electing the Deputy Mayor Pro Tem as
directed in the City Charter. (City Council)
8. Consent Items. These items consist of non-controversial or "housekeepingn items
required by law. Items may be considered individually by any Council member
making such request prior to a motion and vote on the Consent Items.
a. Approve City Council Regular minutes for April 27, 2010.
b. Review Anna Community Development Corporation regular minutes for
March 4, 2010.
c. Review Anna Economic Development Corporation regular minutes for
March 4, 2010.
d. Approval of "McBride" development plat. (Maurice Schwanke)
e. Approval of "Rice Express" revised site plan. (Maurice Schwanke)
9. Consider/DiscusS/Action regarding a Resolution awarding project and authorizing
the City Manager to execute a contract for the Riggins Street Rehabilitation
Project. (Philip Sanders)
10. Consider/Discuss/Action on adopting a Resolution approving Urban Crossing
Public Improvement District Agreement Addendum. (Philip Sanders)
11. (a) Public Hearing:
For City Council to hear public comment regarding the creation of Urban
Crossing Public Improvement District.
(b) Consider/DiscusS/Action on adopting a Resolution authorizing the creation of
Urban Crossing Public Improvement District and authOrizing improvements.
(Philip Sanders)
12. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071); Powell v. City of Anna, Cause No. 401-03815-2009 in the 401 8t
District Court of Collin County, Texas; Texas Star Bank v. City of Anna, Cause
No. 380-04163-2009 in the 380th District Court of Collin County, Texas; City of
Anna v. Walmat Inc., et a/., Cause No. 296-00288-2009, in the 296th District
Court of Collin County , Texas.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act
3. Persons with a disability who WlIDt to attend this meeting who may need assistance should contact the City Secretary at 972 924·
3325 two working days prior to the meeting so that appropriate arrangements can be made.
05-11-10 CC Regular Meeting Agenda.doc 4 Posted 05-07-10
b. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City Council
has received from a business prospect that the City Council seeks to have
locate, stay. or expand in or near the territory of the City of Anna and with which
the City Council is conducting economic development negotiations; or (2) To
deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1). (Tex. Gov't Code §551.087); Mantua Development
project.
The council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
13. Consider/Discuss/Action on any items listed on posted agenda for May 11, 2010
City of Anna Workshop Session or any closed session occurring during this
Regular Meeting, as necessary.
14. Adjoum.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall and on the City Hall bulletin
board at or before 5:00 p.m., May 7,2010.
I. The Council may vote and/or act upon eacb ofthe items listed in this agenda
2. The Council reserves the rigllt to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
Q5..11·10 CC Regular Meeting Agenda.doc 5 Posted 05-07-10
Item No. S
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11, 2010 Staff Contact: Natha Wilkison
Account Code #:_----!o.N.::.!.;/A~_____ Date Prepared: 5/06/10
Budgeted Amount:___.....:N"-"I""'-A.:.....-___ Exhibits: 0 Yes DNo
AGENDA SUBJECT: Administer the Statement of Elected Officer and the Oath
of Office and present Certificate of Election to newly elected officials. (Mayor Driskell)
SUMMARY: Section 5.05 Taking of Office (a) each newly-elected person to the City
Council is entitled to be inducted into office at the first regular City Council meeting
following the election that the newly-elected member attends; (b) at such meeting the
oath must be in accordance with the City Charter.
RECOMMENDATION: Administer the Statement of Elected Official and the Oath
of Office to the newly elected officials.
Item No. "
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11,2010 Staff Contact: Natha Wilkison
Account Code #:_--:;.N=/Ao..:-_____ Date Prepared: 5/06/10
Budgeted Amount: ___-'N...,./=A"'--___ Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscussl Action regarding electing the Mayor Pro
Tern as directed in the City Charter. (City Council)
SUMMARY: Section 3.04 Mayor, Mayor Pro-Tern and Deputy Mayor Pro-Tern
(b) The Mayor Pro-Tern is a Council Member elected by the City Council at the first
regular meeting after each election of Council Members and/or Mayor. The Mayor Pro
Tern must act as Mayor during the disability or absence of the Mayor, and in this capacity
has the rights conferred upon the Mayor.
RECOMMENDATION: Staff recommends the election of a Mayor-Pro Tern.
Item No. 7
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11, 2010 Staff Contact: Natha Wilkison
Account Code #:_---!Nc.!!/-"-A:..-_____ Date Prepared: 5/0611 0
Budgeted Amount:___.....;N::.,:.I=A.!O--___ Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscussl Action regarding electing the Deputy
Mayor Pro Tem as directed in the City Charter. (City Council)
SUMMARY: Section 3.04 Mayor, Mayor Pro-Tem and Deputy Mayor Pro-Tem
(c) The Deputy Mayor Pro-Tem is a Council Member elected by the City Council at the
first regular meeting after each election of Council Members and/or Mayor. The Deputy
Mayor Pro-Tern must act as Mayor during the disability or absence of the Mayor and
Mayor Pro-Tem, and in this capacity has the rights conferred upon the Mayor.
RECOMMENDATION: Staff recommends the election of a Deputy Mayor-Pro
Tem.
Item No.8 (a--Q)
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11. 2010 Staff Contact: Phllip Sanders
Account Code #:_~N~/~A~_____ Date Prepared: 5/07/10
Budgeted Amount: ___-:N~/!.4.A.!...____ Exhibits: 0 Yes DNo
AGENDA SUBJECT: Consent Items. These items consist ofnon
controversial or "housekeeping" items required by law. Items may be considered
individually by any Council member making such request prior to a motion and vote on
the Consent Items.
a. Approve City Council Regular minutes for April 27, 2010.
b. Review Anna Community Development Corporation regular minutes for
March 4, 2010.
c. Review Anna Economic Development Corporation regular minutes for
March 4,2010.
d. Approval of "McBride" development plat. (Maurice Schwanke)
e. Approval of "Rice Express" revised site plan. (Maurice Schwanke)
SUMMARY:
RECOMMENDATION: Make a motion to approve the consent items ..
Item No. .8t.L
City Secretary's use only
City of Anna
Staff Agenda Report
Council Meeting: 05111/10 Staff Contact: Maurice Schwanke
Prepared by: T. Ross
Account Code #:_---"Nc...!.!/=.A=--_____ Date Prepared: __.....;0~5:!..:/0~5:..:..11~0~_
Budgeted Amount:..".S'---'='N..!!./=A"---_____ Exhibits: .Yes 0 No
AGENDA SUBJECT: Approval of "McBride" development plat.
SUMMARY: The development plat that has been submitted for your review is located within
the extraterritorial jurisdiction of the City. The tract is located east of CR 426 and generally
known as 2255 Grasshopper Lane. The proposed improvement to this tract is the placement of a
manufactured double wide home. According to the surveyor no recorded access private or other
is available to this tract. This facility is not a County Road and does not receive County
maintenance. Access apparently is by prescriptive easement. This plat includes a 30' reservation
for Grasshopper Lane for road improvements. It should be noted that road improvements will
not be by the City. Additionally, this property is within Anna's Water CCN. In order for South
Grayson Rural Water Supply to service this property an agreement needs to be reached between
the City and South Grayson. We have been in contact with South Grayson and they have
indicated a willingness to work with the City with the appropriate paperwork.
The deVelopment plat meets the City of Anna development plat requirements.
PLANNING AND ZONING ACTION: The Planning and Zoning Commission recommend
approval of the development plat at their meeting May 3, 2010 with the recommended conditions
from city staff of an agreement made between the City and South Grayson regarding water
service to the subject property. The vote was unanimous.
RECOMMENDED ACTION: Approval
____ _
ItemNo.k.
City Secretary's use only
City of Anna
Staff Agenda Report
Council Meeting: 05111110 Staff Contact: Maurice Schwanke
Prepared by: T. Ross
Account Code #:_---..;!N;...!!..!..A::.--_____ Date Prepared: __.....;0=5:;.:..;/0=5:;.:..;11"'-'0~_
Budgeted Amount:-!:I$L-..:N~/~A~ Exhibits: .Yes 0 No
AGENDA SUBJECT: Approval of "Rice Express" revised site plan.
SUMMARY: This site plan is for the property west of the new KFClTaco Bell and east of
Love's and south of West White Street. Mr. Schwanke gave a brief presentation regarding the
site plan. The site plan for "Rice Express" was previously submitted and approved by the
Planning and Zoning Commission and Council in October, 2009. The submittal of the revised
site plan involves moving the majority of the parking lot from the rear of the lot to the front to
make parking more accessible for everyday patrons. The building size and configuration will
remain the same as the previously approved site plan.
The site plan has been reviewed and corrections made. The staff recommended additional
landscaping in the islands in the parking lot. The landscape has been added to the drawing. The
staff is recommending approval of this site plan subject to the landscape comment.
PLANNING AND ZONING ACTION: The Planning and Zoning Commission recommended
approval of the site plan at their meeting May 3, 2010 with the conditions of the additional
landscaping in the islands in the parking lot. The vote was unanimous.
RECOMMENDED ACTION: Approval
Item No. .-:L..
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11, 2010 Staff Contact: Philip Sanders
Account Code #:_---=1=0-...::;5=80.:<...-=6=93=3~__
Budgeted Amount:_....;.$=1:...:::0=0,=0..:::..00~__----Exhibits: DYes DNo
AGENDA SUBJECT: ConsiderlDiscussl Action regarding a Resolution authorizing the City
Manager to execute a contract for the Riggins Street Rehabilitation Project.
SUMMARY: In the FY 2010 Budget the City allocated $100,000 for a street improvement
project. Earlier this year, Staff presented to the Council a list of street improvement priorities
and recommended that this year's budget allocation be used to rehabilitate a portion of Riggins
Street from Fourth Street north to Hackberry Drive. On April 13, the City Council authorized
Staff to advertise the bid solicitation for this project. We opened the bids on May 4 and received
nine bids ranging in price from $60,459.90 to $75,893.60. The apparent low bidder is Reynolds
Asphalt who submitted a bid of $60,459.90.
RECOMMENDATION: Staff recommends approval of the attached Resolution which
authorizes the City Manager to execute a contract with Reynolds Asphalt for this project.
ItemNo.~
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11, 2010 Staff Contact: Philip Sanders
AccountCode#: __________--------
Budgeted Amount: ______________ Exhibits: 0 Yes DNo
AGENDA SUBJECT: Consider/Discuss/Action on adopting a Resolution approving Urban
Crossing Public Improvement District Agreement Addendum.
SUMMARY: On April 27, the City Council approved a Public Improvement District (PID)
Agreement between the City and Ralph Urban as a way for the City and Mr. Urban (owner of the
Urban Crossing Subdivision) to pay for and be reimbursed for paving improvements on CR 368
just north of the subdivision entrance. The attached addendum clarifies that the contribution to
the paving improvements provided by Mr. Urban includes the PID assessments for the two lots
in the subdivision that currently have single family homes (also owned by Mr. Urban).
RECOMMENDATION: Staff recommends approval of this Resolution.
Item No.
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: May 11, 2010 Staff Contact: Philip Sanders
Account Code #: _____---_
Budgeted Amount:. _________ Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscuss/Action on adopting a Resolution approving the Urban
Crossing Public Improvement District.
SUMMARY: On April 27, the City Council approved a Public Improvement District
Agreement between the City and Ralph Urban as a way for the City and Mr. Urban (owner of the
Urban Crossing Subdivision) to pay for and be reimbursed for paving improvements on CR 368
just north of the subdivision entrance. The attached Resolution formally creates the Public
Improvement District in accordance with the Agreement.
Once the District is created, the City will be able to assess the property owners in the District for
the cost of the improvements and related expenses. The actual assessment amount must be
adopted by ordinance at a future Council meeting.
RECOMMENDATION: Staff recommends approval of this Resolution.