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HomeMy WebLinkAboutCCpkt2010-06-22CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP June 22, 2010 6:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., June 22, 2010, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion regarding COPS Grant. (Chief Jenks) 4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas DiSCiplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); West Crossing Development; Image Vision Labs. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 1. The Council may vote and/or act upon each of the items listed in this agenda 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-22-10 CC Regular Meeting Agenda.doc Posted 06-18-10 5. Discussion regarding any item on the City Council's June 22, 2010 Regular Meeting Agenda Notice, which was posted at the same date, time and place of this Workshop Agenda Notice. 6. Adjourn. This is to certify that I, Natha Wilkison, City Secretary. posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., June 18,2010. 1. The Council may vote and/or act upon each ofthe items listed in this agenda 2. The Council reserves the right to retire into executive session conceming any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. Q6..22-10 CC Regular Meeting Agenda.doc 2 Posted Q6..18-10 Item No.13..ws) City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: June 22, 2010 Staff Contact: Chief Jenks Account Code #: ____________ Budgeted Amount: ___________ Exhibits: 0 Yes ~No AGENDA SUBJECT: Discussion Regarding COPS Grant SUMMARY: Last year, the Police Department submitted a grant application to the Federal Office of Community Oriented Policing (COPS) to fund additional sworn personnel. Though we did not receive a grant award, the COPS office held onto our application. They notified us recently that they were reconsidering for FY 2011 those applications that were not considered for funding last year. We had a deadline of June 16 to notify them that we were still interested in the funding. In summary, we have re-submitted our application to fund all of the salary and benefits for one (1) additional Police Officer for a period of three (3) years, with the City guaranteeing that they will continue the position for at least one (1) additional year. The cost to the City for the program would be the employee's uniforms, equipment, and longevity pay ($10 a month per year): approximately $5,100 in equipment such as uniforms, firearms, duty gear, etc., are needed for the first year ofeach new-hire. That Officer's assignment would be a combination of patrol and crime prevention programs such as Neighborhood Watch, Child ID, and National Night Out. STAFF RECOMMENDATION: N/A CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING June 22. 2010 7:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., June 22, 2010, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of attendance. If you wish to speak on an open-session agenda item please fill out the Opinion/Speaker Registration Form and tum it in to the City Secretary before the meeting starts. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing po/icy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the goveming body; information regarding a SOCial, ceremonial, or community event organized or sponsored by an entity other than the goveming body that was attended or is scheduled to be attended by a member of the goveming body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 1. The Council may vote and/or act upon each ofthe items listed in this agenda 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-22-10 CC Regular Meeting Agenda.doc 3 Posted 06-18-10 5. Consent Items. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for June 8, 2010. b. Review Planning and Zoning minutes of April 5, 2010. c. Review Anna Community Development Corporation minutes of April 1, 2010. d. Review Anna Economic Development Corporation minutes of April 1, 2010. 6. Consider/Discuss/Action regarding a Resolution Confirming the selection of the Administrative Consultants needed to complete activities relating to the 2010 Texas Community Development Block Grant Program Project. (Philip Sanders) 7. Consider/Discuss/Action regarding a Resolution Establishing the Dates, Times, and Places for Public Hearings for the Annexation of Property generally located south of CR 370 and west of West Crossing Blvd containing 51.195 acres more or less. (Maurice Schwanke) 8. Consider/Discuss/Action regarding a Resolution Establishing the Dates, Times, and Places for Public Hearings for the Annexation of Property generally located south of CR 370 and west of West Crossing Blvd containing 60.5490 acres more or less. (Maurice Schwanke) 9. Consider/Discuss/Action regarding a Resolution approving an Agreement between the Anna Economic Development Corporation and Image Vision Labs providing incentive grants conditioned on performance criteria. (Jessica Perkins) 10. Consider/Discuss/Action regarding appointments to the Planning and Zoning Commission. (City Council) 11. Consider/Discuss/Action regarding appointments to the Board of Adjustment. (City Council) 12. Consider/Discuss/Action regarding appointments to the Park Board. (City Council) 13. Consider/Discuss/Action regarding appointments to the Anna Economic Development Corporation. (City Council) 14. Consider/Discuss/Action regarding appointments to the Anna Community Development Corporation. (City Council) L The Council may vote and/or act upon each ofthe items listed in this agenda. 2. The Council reserves the rightto retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting AcI. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City SecretaIy at 972 924· 3325 two woIking days prior to the meeting so that appropriate arrangements can be made. 06-22·10 CC Regular Meeting Agenda.doc 4 Posted 06-18·10 15. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); West Crossing Development; Image Vision Labs. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 16. Consider/Discuss/Action on any items listed on posted agenda for June 22,2010 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. 17. Adjoum. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., June 18, 2010. N I. The Council may vote and/or act upon each ofthe items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924­ 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-22-10 CC Regular Meeting Agenda.doc 5 Posted 06-18-10 Item No.S"(a-d.) City Secretary's use only Y{Ollll}BOIIBTOWN City of Anna City Council Agenda Staff Report Council Meeting: June 22. 2010 Staff Contact: Philip Sanders Account Code #:_----'N....:.:/-"-A"--_____ Date Prepared: 611611 0 Budgeted Amount:____N"-"-"-/A"'--___ Exhibits: DYes DNo AGENDA SUBJECT: Consent Items. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Regular minutes for June 8, 2010. b. Review Planning and Zoning minutes of April 5, 2010. c. Review Anna Community Development Corporation minutes of April 1, 2010. d. Review Anna Economic Development Corporation minutes of April 1, 2010. SUMMARY: RECOMMENDATION: Motion to approve the consent items. ItemNo.-'­ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: June 22, 2010 Staff Contact: Philip Sanders Account Code #:__________ Budgeted Amount_________ Exhibits: 0 Yes ONo AGENDA SUBJECT: ConsiderfDiscussl Action regarding a Resolution confirming the selection of the administrative consultants needed to complete activities relating to the 2010 Texas Community Development Block Grant Program Project. SUMMARY: The City has received $350,000 in Community Development Block Grant funds from the Texas Department of Rural Affairs to complete water improvements in targeted areas of the City east of State Highway 5. To properly administer this federally-funded project and oversee all aspects of its overall management, the City needs to procure a grant management firm familiar with this program. The federal government has established a set of procurement rules that apply to CDBG-funded projects, primarily to ensure that federal dollars are spent fairly and encourage open competition for the best level of service and price. Requests for proposals have been issued and notices have been published in accordance with these requirements. We received one response back from Lawrence and Associates who coordinated the submission of the grant application on our behalf. The cost of the grant administration will be $35,000 and will be paid for from the grant proceeds. RECOMMENDATION: Staff recommends approval of the attached Resolution which confirms the City's selection of Lawrence and Associates for grant administration services. ltemNo.~ City Secretary's use only City of Anna Staff Agenda Report Council Meeting: 06/2211 0 Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Account Code Date Prepared: __.....;0=6~11~6~/1~0'--_ Budgeted Amount:..!:I$~N~/~A!:..-.._____ Exhibits: .Yes 0 No AGENDA SUBJECT: ConsiderlDiscussl Action regarding a Resolution Establishing the Dates, Times, and Places for Public Hearings for the Annexation of Property generally located south of CR 370 and west of West Crossing Blvd containing 51.195 acres more or less. SUMMARY: This tract being requested for annexation is within the City of Anna extraterritorial jurisdiction. This is a voluntary request with the owners being Two-J Partners LLLP (Julia and Duncan Gray). The tract is adjacent to the Current City Limits and south of the Anna water tower and southwest of the new high school being constructed. Additionally, the tract will have future Hackberry Drive traversing the southern edge of the property Prior to the establishment of a use, the property needs to be annexed and zoned appropriately for the area. PLANNING AND ZONING ACTION: NA RECOMMENDED ACTION: Approval of the resolution establishing a public hearing schedule. Item No. -B­ City Secretary use only City of Anna Staff Agenda Report Council Meeting: 06/22/10 Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Account Code #:_----'Nc...!!~A"'_______ Date Prepared:__---'0=6~/"__'16~/"__'1O"______ Budgeted Amount:.-!!$~N~/~A~_____ Exhibits: .Yes 0 No AGENDA SUBJECT: ConsiderlDiscussi Action regarding a Resolution Establishing the Dates, Times, and Places for Public Hearings for the Annexation of Property generally located south of CR 370 and west of West Crossing Blvd containing 60.5490 acres more or less. SUMMARY: This tract being requested for annexation is within the City of Anna extraterritorial jurisdiction. This is a voluntary request with the owners being Two-J Partners LLLP (Julia and Duncan Gray). The tract is adjacent to the Current City Limits and south of the Anna water tower and southwest of the new high school being constructed. Additionally, the tract will have future Hackberry Drive traversing the southern edge of the property Prior to the establishment of a use, the property needs to be annexed and zoned appropriately for the area. PLANNING AND ZONING ACTION: NA RECOMMENDED ACTION: Approval of the resolution establishing a public hearing schedule. ItemNo.~ City Secretary's use only CITY OF ANNA. TEXAS City of Anna City Council Agenda Staff Report Council Meeting: June 22, 2010 Staff Contact: Jessica Perkins Account Code #:_----:nI~a=_________ Budgeted Amount: __nl=-=a'--_____ Exhibits: X Yes 0 No AGENDA SUBJECT: ConsiderlDiscusslAction regarding a resolution approving an agreement between the Anna Economic Development Corporation and Image Vision Labs, Inc. ("IVL") providing incentive grants conditioned on performance criteria. SUMMARY: The Anna EDC was introduced to IVL back in November of 2009 at a SBDC conference. IVL was looking for a place to open an office and after attending the conference and hearing positive comments from SBDC staff, IVL contacted the city. Since November city staff has been working with IVL to identify their needs to locate in Anna. The incentive agreement being proposed is a grant in the amount of $110,000 ($80,000 for 6 months of operating expenses and $30,000 for 12 months office rental space). According to the terms of the agreement IVL will create 10 jobs in 24 months and maintain those jobs and operate the business in Anna for 10 years. The failure of IVL to do so would obligate IVL to repay the full amount of the grant or declining percentages ofthe grant depending on when the failure occurs. STAFF RECOMMENDATION: Staff recommends you adopt the resolution in support of the incentive agreement. Item No. 10 city Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: June 22, 2010 Staff Contact: Natha Wilkison Account Code #:_--::N'-'-!/.;...A"'--_____ Date Prepared: 6/16/10 Budgeted Amount: ___--'N~/A~___ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscussiAction regarding appointments to the Planning and Zoning Commission. (City Council) SUMMARY: Place 2 -Michael Lee Howard; Place 4 -Rhonda Watkins and Place 6 Darrin Colombo are up for appointments. Rhonda Watkins has submitted her letter of resignation. Darrin Colombo wishes to remain on P & Z. Applications and resumes are in your packets for candidates who wish to be considered for P & Z Commission. RECOMMENDATION: To make appointments to Place 2, Place 4 and Place 6 of the P & Z Commission. ItemNo!-.J..LII_ City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: June 22,2010 Staff Contact: Natha Wilkison Account Code Date Prepared: 6/16/10 Budgeted Amount:___---'N~/A~___ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscussl Action regarding appointments to the Board of Adjustment. (City Council) SUMMARY: Place 2 -Robert Simonsen; Place 4 -Lonnie Friesen and Place 2A -Nick Rogers (Alternate 2) are up for appointments. Mr. Simonsen wishes to remain on BOA. Lonnie Friesen does not want to be re-appointed to the BOA. Nick Rogers wishes to remain on BOA. Applications and resumes are in your packets for candidates who wish to be considered for BOA. RECOMMENDATION: To make appointments to Place 2, Place 4 and Place 2A (Alternate 2) of the BOA. Item No. 12 City Secretary's use only Y{OUB} BOIIBTOWN City of Anna City Council Agenda Staff Report Council Meeting: June 22,2010 Staff Contact: Natha Wilkison Account Code #: NIA Date Prepared: 6/16/10--~~~---------- Budgeted Amount:_____~N=1A=______ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscussl Action regarding appointments to the Park Board. (City Council) SUMMARY: Place 2 -Michael Watkins; Place 4 -Rachel Lyon are up for appointments. Michael Watkins has submitted an application for P & Z. Rachel Lyon has submitted a new resume. Applications and resumes are in your packets for candidates who wish to be considered for Park Board. RECOMMENDATION: To make appointments to Place 2, and Place 4 of the Park Board. Item No. 13 City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: June 22, 2010 Staff Contact: Natha Wilkison Account Code #:_~Nc..!!/-=-A,,--_____ Date Prepared: 6/16/10 Budgeted Amount:___-'N~/~A~___ Exhibits: 0 Yes DNo AGENDA SUBJECT: ConsiderlDiscussi Action regarding appointments to the Anna Economic Development Corporation. (City Council) SUMMARY: Place 2 -Sandra Delgado; Place 4 Connie Stump and Place 6 - Sherilyn Godfrey are up for appointments. All three have submitted new applications and wish to be re-appointed to the EDC. Applications and resumes are in your packets for candidates who wish to be considered for EDC. RECOMMENDATION: To make appointments to Place 2, Place 4 and Place 6 of the Anna Economic Development Corporation. Item No. II( City Secretary's use only City of Anna City Council Agenda Staff Report Council Meeting: June 22, 2010 Staff Contact: Natha Wilkison Account Code #:_----!Nc.!!/..!:...A~_____ Date Prepared: 6/16/10 Budgeted Amount:___-=N"-"/:...:..A.:..-___ Exhibits: DYes DNo AGENDA SUBJECT: ConsiderlDiscuss! Action regarding appointments to the Anna Community Development Corporation. (City Council) SUMMARY: Place 2 -Sandra Delgado; Place 4 Connie Stump and Place 6 - Sherilyn Godfrey are up for appointments. All three have submitted new applications and wish to be re-appointed to the CDC. Applications and resumes are in your packets for candidates who wish to be considered for CDC. RECOMMENDATION: To make appointments to Place 2, Place 4 and Place 6 of the Anna Community Development Corporation.