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HomeMy WebLinkAboutCCmin2020-06-09ANNA CITY COUNCIL MINUTES WORK SESSION June 9, 2020 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:30 PM. All Council Members were present. 2. Citizen Comments. None. 3. CLOSED SESSION (EXCEPT IONS) Under Tex. Gov't Code Chapter 559, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/ or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). architect contract; legal aspects of disaster relief funding; lease agreement b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. Page 9 of 180 d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards and Commission Members MOTION: Council Member Bryan moved to enter closed session. Council Member Miller seconded. Motion carried 6-0. Mayor Pike recessed the meeting at 6:33 PM. Mayor Pike reconvened the meeting at 7:25 PM. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 4. Consider/Discuss/Action on any items listed on any agenda—work session, regular meeting, or closed session that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. None. 5. Adjourn. There being meeting adjourned at no further business before the Council, we will consider this p.m. Mayor Pike adjourned the meeting at 7:25 PM. ATTEST: City Secretary Carrie L. Land Appro a nth J e 23, 2020. r .0 Mayor Nate Pike ,,ypFAlVy �, Page 10 of 180 ANNA CITY COUNCIL MINUTES REGULAR SESSION June 9, 2020 1. Call to Order/Roll Call and Establishment of Quorum Mayor PI ke called the meeting to order at 7:30 PM. All Council Members were present. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Citizen Comments. At this time, any person may address the City Council regarding an item on this meeting agenda that is not scheduled for public hearing. Also, at this time any person may address the Council regarding an item that is not on this meeting agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. None. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended oris scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Page 11 of 180 a. Recap of the events of June 7 with regard to the planned peaceful protest. Mayor Pike gave staff direction to prepare and bring back at the next Council meeting a Resolution creating the Diversity Council for the City of Anna. Mayor Pike would also like to present, all involved with planning the event, a Certificate of Recognition at the next Council Meeting. b. Staff will provide an update on the design of Rosamond Parkway, including the project from US 75 to State Highway 5, and the segment of Rosamond Parkway from State Highway 5 to FM 2862 (Houston Street) (Director of Public Works, Greg Peters, P.E.) Rosamond Parkway is a critical thoroughfare in the City of Anna, and is planned to go from US 75 to SH 5 (Rosamond West) and from SH 5 to FM 2862 (Rosamond East). Staff has been working on both projects. Rosamond West is under design and staff expects construction plans to be complete by the end of the year. The Anna ISD elementary school project on FM 2862 has made the Rosamond East project more time sensitive. Staff is presenting this update to the City Council to provide information and seek feedback on the proposed next steps on both projects. c. Staff will provide an update on the Water &Wastewater Rate Study. (Director of Public Works Greg Peters, P.E.) Staff has been working with NewGen Strategies to revise the recommendations for rate implementation based on the feedback received from the City Council in April. The City of Anna has not raised water and sewer rates in 5+years. During this time, the City has seen major annual rate increases from North Texas Municipal Water District, along with increasing costs for transportation of wastewater through Melissa's sewer system, and increasing costs for being part of the Collin Grayson Municipal Alliance, which is run by the Greater Texoma Utility Authority. Since these rising costs have not been passed on to ratepayers, the Utility Fund has gone into the red, and is losing money. Rate increases will be required in order to keep the Utility Fund from becoming insolvent. In an effort to lessen the impact of rate increases on neighbors, staff has developed a list of proposed changes to the City's Capital Improvement Plan and Public Works Department structure. The proposed changes that will defer project costs to the future and impact the Public Works Department's ability to provide certain services. However, the proposed changes reduce the required rate increase for Fiscal Year 2020 and 2021. Page 12 of 180 Staff will present a brief overview of the proposed changes and an outline for the final rate adoption which will be an action item before the City Council on June 23rd. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items maybe considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve Council Meeting Minutes for May 26, 2020. b. Review minutes of the March 2, 2020 Planning and Zoning Commission meeting. (Director of Development Services Ross Altobelli) c. Review minutes of the May 4, 2020 Planning &Zoning Commission meeting. (Director of Development Services Ross Altobelli) d. Consider/ Discuss/Action on a Resolution approving the Walker Estate, Block A, Lot 1, Development Plat. (Director of Development Services Ross Altobelli) Single -Family Dwelling, Detached on one lot on 6± acres located on the west side of CR 479, 2,187± feet south of CR 429. Located within the extraterritorial jurisdiction (ETJ). A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE WALKER ADDITION BLOCK A, LOT 1, DEVELOPMENT PLAT e. Consider/Discuss/Action on a Resolution approving the Anna Ranch, Phase 1, Final Plat. (Director of Development Services Ross Altobelli) 257 SF -60 Single Family Residence and 15 HOA lots on 68.0± acres located at the southeast corner of Leonard Avenue (C.R. 422) and Sharp Street. Zoned Planned Development -323-2007. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING ANNA RANCH PHASE 1, FINAL PLAT. f. Consider/Discuss/Action on a Resolution approving the EF Trinity River Addition, Block A, Lot 1, Final Plat. (Director of Development Services Ross Altobelli) Consolidating portions of three tracts into one tract on 75± acres, located on the east side of Bourland Bend (CR 209) and 2,643± feet south of Cowan Rd. Located within the extraterritorial jurisdiction (ETJ). Page 13 of 180 A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FINAL PLAT OF EF TRINITY RIVER ADDITION, BLOCK A, LOT 1. MOTION: Council Member Miller moved to approve the Consent Agenda. Council Member Vollmer seconded. Motion carried 6-0. 6. Consider/Discuss/Action on a Resolution establishing a Chapter 380 small business assistance program to provide immediate, short-term financial aid to qualified small businesses in the City of Anna. (Economic Development Director Joey Grisham) The Coronavirus Aid, Relief, and Economic Security Act was passed by Congress and signed into law by President Trump and the US Treasury established the Coronavirus Relief Fund added by section 5001 of the CARES Act. On May 11, 2020, the Collin County Commissioners court took the first steps to distribute the CARES Act funds and adopted the `Collin Cares" recovery plan which provides funding for cities' COVI D-19 costs and business recovery efforts. The City Council and Anna EDC/CDC recognizes the economic strain the COVID-19 pandemic is causing its local businesses, and desires to establish a stimulus program from the CARES Act funding from the Interlocal Cooperation Agreement with Collin County in order to provide limited financial assistance to small businesses located within the city limits. Based on the guidelines and requirements that were set out, 25% of the city's $764,646.10 allocation can be utilized for small business grants, which amounts to $191,162. While the CDC Board approved $100,000 previously for small businesses, we are recommending that the City Council utilize the COVI D-19 funds as the CDC's $100,000 would not likely be reimbursed. The Anna Community Development Corporation will administer the program and make recommendations to the City Council. Phase I of the program includes businesses that pay city sales tax. 28 applications were received --18 fit the criteria, 8 did not meet the criteria, and 2 businesses withdrew. Staff will be seeking input from the City Council on which businesses to include in Phase II. The CDC recommends the 18 businesses that qualified receive grants of $5,000 --they are required to sign a Chapter 380 Economic Development Agreement as a part of the process. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ESTABLISHING A CHAPTER 380 SMALL BUSINESS ASSISTANCE PROGRAM TO PROVIDE IMMEDIATE, SHORT-TERM FINANCIAL AID TO QUALIFIED SMALL BUSINESSES IN THE CITY OF ANNA; APPROPRIATING UP TO $191,162 TO ESTABLISH THE FUND; PROVIDING PROGRAM AND APPLICATION ELIGIBILITY CRITERIAAND OTHER REQUIREMENTS; DELEGATING AUTHORITY TO THE ANNA COMMUNITY DEVELOPMENT CORPORATION TO ADMINISTER THE PROGRAM; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Council Member Beazley moved to approve subject to the City Attorney's approval of form. Council Member Miller seconded. Motion carried 6-0. Page 14 of 180 7. Discuss/Consider/Act on a Resolution authorizing the City Manager to execute a task order agreement for right-of-way acquisition services with Cobb Fendley &Associates, Incorporated. (Director of Public Works Greg Peters, P.E.) Rosamond Parkway is a major thoroughfare and key Capital Improvement Project shown in the City of Anna's Master Thoroughfare Plan and the City Council's Strategic Plan. Cobb Fendley is currently working on the 90% plans for Rosamond Parkway from US 75 to SH 5. At this point in the project it is time to begin the right-of-way acquisition process to obtain the needed property to construct the road. Staff has reviewed the task order from Cobb Fendley for ROW acquisition services and finds the scope and cost to be correct for the project. The total cost of these services shall not exceed $47,500, and will be paid through Roadway I mpact Fees. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TASK ORDER BY AND BETWEEN THE CITY OF ANNA, TEXAS AND COBB FENDLEY & ASSOCIATES, INCORPORATED, IN AN AMOUNT NOT TO EXCEED FORTY SEVEN THOUSAND FIVE HUNDRED DOLLARS AND ZERO CENTS ($47,500.00)AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Mayor Pike moved to approve. Council Member Bryan seconded. Motion carried 6-0. 8. Discuss/Consider/Act on developing designated truck routes in the City of Anna. (Director of Public Works Greg Peters, P.E.) Staff discussed the development of a truck route plan. There are several considerations with regard to establishing enforceable truck route plans that include but are not limited to -restrictions and prohibitions on County and State roadways - jointjurisdictional roadways -legal restrictions of truck routes - weight ratings on bridges -enforcement of restrictions -comprehensive approach versus selective approach No action taken. Staff was directed to proceed. 9. Consider/Discuss/Action regarding a Resolution establishing a Comprehensive Plan Advisory Task Force. (Director of Development Services Ross Altobelli) Page 15 of 180 The City is in the initial stages of identifying individuals to serve on the Comprehensive Plan Advisory Task Force. The advisory task force should be reflective of the range of interests and perspectives found in the Anna community. Task force members are expected to share their perspectives as they relate to the issues shaping the Anna 2050 plans. They are expected to be `ambassadors' for the planning process. They will communicate with their friends, colleagues and others who share their interests, to inform them about the planning process, to encourage them to participate and to build support for the draft plan's recommendations. The Advisory Task Force also plays an important role in building consensus among interests about the recommendations and direction of Anna 2050. In this role, the task force members are expected to share their own perspectives, listen to the perspectives of other members, and seek to reach agreement on recommendations that best serve the future of the Anna community as a whole. The Advisory Task Force is expected to meet periodically during the development of the Anna 2050 plans, either in person or virtually. At each meeting, the Kimley- Horn Team and City of Anna staff will present information, analysis and recommendations that enable committee members to provide input on the plan's vision, priorities and recommendations as these are developed. Below are the meeting commitments associated with being appointed to the Comprehensive Plan Advisory Task Force; - Week of June 22nd -Comprehensive Plan Advisory Task Force -Tuesday, August 11th (Joint Task Force, P&Z, EDC, Parks, &Council) - Week of October 26th -Comprehensive Plan Advisory Task Force - Tuesday, December 8th (Joint Task Force, P&Z, EDC, Parks, &Council) - Week of January 18th -Comprehensive Plan Advisory Task Force * Additional meetings may occur if needed with appropriate notice. Subcommittees for subject matter discussions, specific area planning, or sub -committees may occur as needed as determined by the committee in efforts to seek public input. A RESOLUTION OF THE CITY OF ANNA, TEXAS CREATING A COMPREHENSIVE PLAN ADVISORYTASK FORCE. MOTION: Mayor Pike moved to approve subject to adding clergy. Council Member Miller seconded. Motion carried 5-0. Council Member Toten had left the meeting. 10. Consider/Discuss/Action regarding a Resolution approving a Subdivision Improvement Agreement for the Sherley Tract. (Economic Development Director Joey Grisham) The Sherely Tract is a multi -use master planned development on approximately 325 acres located partially within the extraterritorial jurisdiction of the City and Page 16 of 180 located partially within the city limits of the City. As part of the development the developer desires and intends to construct and/or make financial contributions to certain on-site and/or off-site public improvements to serve the development. For additional information please refer to the attached Subdivision Improvement Agreement. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING SHERLEY TRACT SUBDIVISION IMPROVEMENTAGREEMENT MOTION: Mayor Pike moved to approve subject to the date on the signature page being corrected to 2020. Council Member Bryan seconded. Motion carried 5-1 Vollmer opposed. 11. A) Conduct a public hearing to consider public comments to rezone 34.3± acres located on the west side of U.S. 75 and 691± feet south of Future Rosamond Parkway (W CR 370) from Single -Family Residential —Large Lot (SF -E) to Planned Development -General Business District (PD -C-2) with modified development standards. (Director of Development Services Ross Altobelli) B) Consider/Discuss/Action on an Ordinance approving the request to rezone 34.3± acres from Single -Family Residential -Large Lot (SF -E) to Planned Development -General Business District. (PD -C-2) with modified development standards. C) Consider/Discuss/Action on a Resolution regarding the Concept Plan, Sherley Commercial, Block A, Lots 1-3, Block B, Lots 1-2, and Block C, Lot 1, associated with the rezoning request. The applicant is requesting to rezone the subject property to allow for commercial and residential uses. A) Mayor Pike opened the public hearing at 8:20 PM. No comments. Mayor Pike closed the public hearing at 8:20 PM. B) (Property rezoned under this ordinance is generally located on the west side of U.S. Highway 75, 691 feet south of future Rosamond Parkway [W CR 370]) AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE AND CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE HIGHEST PENALTY AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. Page 17 of 180 12. MOTION: Council Member Miller moved to approve. Council Member Bryan seconded. Motion carried 6-0. C) A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE SHERLEY COMMERCIAL, BLOCK A, LOTS 1-3; BLOCK B, LOTS 1-2; BLOCK C, LOT 1, CONCEPT PLAN MOTION: Council Member Toten moved to approve. Council Member Miller seconded. Motion carried 6-0. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). legal aspects of disaster relief funding b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards and Commission Members MOTION: Council Member Bryan moved to enter closed session. Council Member Miller seconded. Motion carried 5-0. Mayor Pike recessed the meeting at 9:50 PM. Mayor Pike reconvened the meeting at 10:14 PM. 13. Consider/Discuss/Action on any items listed on the posted agenda or any Page 18 of 180 closed session occurring during this meeting, as necessary None. 14. Adjourn. Mayor Pike adjourned the meeting at 10:14 PM. ATTEST: City Secretary Carrie L. Land Mayor Nate Pike 2020.