HomeMy WebLinkAboutCCpkt2010-08-10CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP
August 10, 2010 6:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., August
10, 2010, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), regarding the following items.
1. Call to Order
2. Roll Call and Establishment of Quorum.
3. Discussion regdng update on TARA Farms Sign. (Philip Sanders)
4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
govemmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of
the Government Code (Tex. Gov't Code §551.071); Powell v. City of
Anna, Cause No. 401-03815-2009 in the 401st District Court of Collin
County, Texas; Texas Star Bank v. City of Anna, Cause No. 380-04163
2009 in the 380th District Court of Collin County, Texas; City of Anna v.
Walmat Inc., et aI., Cause No. 296-00288-2009, in the 296th District
Court of Collin County, Texas.
b. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the City Council has received from a business prospect that the City
Council seeks to have locate, stay, or expand in or near the territory of
the City of Anna and with which the City Council is conducting economic
development negotiations; or (2) To deliberate the offer of a financial or
other incentive to a business prospect described by subdivision (1). (Tex.
Gov't Code §551.087). Food and Restaurant business; Auto business.
L The Council may vote and/or act upon each ofthe items listed in this agenda
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924·
3325 two working days prior to the meeting SO that appropriate anangements can be made.
08-10-10 CC Regular Meeting Agenda.doc Posted 08-06-10
c. Personnel: City Secretary Annual Review. (Government Code,
Section 551.074).
The council further reserves the right to enter into executive session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
5. Discussion regarding any item on the City Council's August 10, 2010 Regular
Meeting Agenda Notice, which was posted at the same date, time and place
of this Workshop Agenda Notice.
6. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the
City Hall bulletin board at or before 5:00 p.m., August 6,2010.
1. The Council may vote andlor act upon each ofthe items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-10-10 CC Regular Meeting Agenda.doc 2 Posted 08-06-10
Item No . ..3.!.W
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: August 10,2010 Staff Contact: Philip Sanders
Account Code #: ------------------Budgeted Amount: _________ Exhibits: DYes DNo
AGENDA SUBJECT: Discussion regarding the Tara Farms Sign
SUMMARY: During the June 8 meeting, Staff shared with the Council some concerns that have
been expressed to us regarding the entry feature and sign at the intersection ofHwy. 5 and Butler
Street. On July 7 the City sent a letter to the property owners in Phase I of the Tara Farms
subdivision. In the letter, we asked the property owners if they would support removal of the
sign and if they had any other suggestions that would address the current problems. Of the 14
responses we received (13 written and 1 verbal) 10 expressed support for removing the sign.
Based on these responses, Staff would recommend removal of the entry feature and sign at this
location.
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING
August 10, 2010 7:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., August
10, 2010, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wish to speak on an open-session agenda item please fill out the
OpinionlSpeaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any issues that are brought up during this section
that are not on the agenda, other than to make statements of specific factual
information in response to a citizen's inquiry or to recite existing policy in
response to the inquiry.
4. Receive reports from Staff or the City Council about items of community interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not including
a change in status of a person's public office or public employment); a reminder
about an upcoming event organized or sponsored by the goveming body;
information regarding a social, ceremonial, or community event organized or
sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
1. The Council may vote and/or act upon each of the items listed in this agenda..
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3, Persons with a disability who want to attend this meeting who may need assistance should contact the City SecretlIIy at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-10-10 CC Regular Meeting Agenda.doc 3 Posted 08-06-10
5. Consent Items. These items consist of non-controversial or "housekeeping" items
required by law. Items may be considered individually by any Council member
making such request prior to a motion and vote on the Consent Items.
a. Approve City Council Regular minutes for July 27, 2010.
b. Approve a resolution establishing depository/authorized signatories for
the Texas Community Development Block Grant Program. (Philip
Sanders)
6. Consider/Discuss/Action regarding approving a resolution regarding ATMOS
Franchise Fees. (Philip Sanders)
7. Discussion regarding 2010-2011 Fiscal Year Budget. (Philip Sanders)
8. ConsiderlDiscuss/Action regarding a Proposed Tax Rate for 2010-2011 Fiscal
Year. (Philip Sanders)
9. Discussion regarding office space for the Mayor. (Philip Sanders)
10. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the
City Council may enter into closed session to discuss any items listed or
referenced on this agenda under the follOwing exceptions:
(a)consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attomey to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't
Code §551.071); Powell v. City of Anna, Cause No. 401-03815-2009 in the 401st
District Court of Collin County, Texas; Texas Star Bank v. City of Anna, Cause
No. 380-04163-2009 in the 380th District Court of Collin County, Texas; City of
Anna v. Walmat Inc., et aI., Cause No. 296-00288-2009, in the 296th District
Court of Collin County, Texas.
(b)Discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information that the City
Council has received from a business prospect that the City Council seeks to
have locate, stay, or expand in or near the territory of the City of Anna and with
which the City Council is conducting economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1). (Tex. Gov't Code §551.087). Food and Restaurant
business; Auto business.
(c) Personnel: City Secretary Annual Review. (Government Code, Section
551.074).
1. The Council may vote and/or act upon each ofthe items listed in this agenda
2. The Council reserves the right to retire into executive session concerning any ofthe items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with It disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-10-10 CC Regular Meeting Agenda.doc 4 Posted 08-06-10
The council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
11. Consider/Discuss/Action on any items listed on posted agenda for August 10,
2010 City of Anna Workshop Session or any closed session occurring during this
Regular Meeting, as necessary.
12. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m., August 6, 2010.
1. The Council may vote and/or act upon each ofthe items listed in this agenda
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924
3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-10-10 CC Regular Meeting Agenda.doc 5 Posted 08-06-10
Item No. "la" +bl
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: August 10, 2010 Staff Contact: Philip Sanders
Account Code #:_~N~/~A~_____ Date Prepared: 8/05/10
Budgeted Amount:___---'N::....:..:...:o/A-=--___ Exhibits: 0 Yes DNo
AGENDA SUBJECT: Consent Items. These items consist of non-controversial or
"housekeeping" items required by law. Items may be considered individually by any
Council member making such request prior to a motion and vote on the Consent Items.
a. Approve City Council Regular minutes for July 27,2010.
b. Approve a resolution establishing depository/authorized signatories for the
Texas Community Development Block Grant Program. (Philip Sanders)
SUMMARY:
RECOMMENDATION: Staff recommends approval of the consent items.
ItemNo.~)
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: August 10,2010 Staff Contact: Philip Sanders
Account Code
Budgeted Amount:_________
Exhibits: DYes DNo
AGENDA SUBJECT: ConsiderlDiscuss/Action regarding a Resolution establishing
depository/authorized signatories for the Texas Community Development Block Grant Program
SUMMARY: The City of Anna is a participant in the Texas Community Development Block
Grant Program (TxCDBG) and a recipient of TxCDBG Community Development Block Grant
Funds. It is a condition of the TxCDBG contract between the Texas Department of Rural Affairs
and the City of Anna, Texas, that a Resolution be approved establishing depository/authorized
signatories for appropriate record keeping and fiscal management procedures. The Resolution
names the Mayor, City Manager, and City Secretary as authorized signatories.
RECOlVIMENDATION: Staff recommends approval of the attached Resolution.
ItemNo.~
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: August 10, 2010 Staff Contact: Philip Sanders
Account Code #:__________
Budgeted Amount: _________ Exhibits: 0 Yes DNo
AGENDA SUBJECT: ConsiderlDiscuss/Action regarding approval of a resolution regarding
Atmos Franchise Fees.
SUMMARY: The City currently belongs to the Atmos Cities Steering Committee which
negotiates franchise and rate issues with Atmos Energy Corporation on behalf of its member
cities. Through recent negotiations Atmos has agreed to provide member cities with the option
to receive payment of franchise fees on franchise fee payments received by Atmos. If the City
exercises this option, the amounts billed to and collected from customers for franchise fees
would be added to the revenue amount that Atmos uses to calculate the City's franchise fee
payment. The City can also elect to receive an additional payment for the period of time that
franchise fees were not included in the calculation of the City's franchise fee payment, consistent
with the Company's agreement with the Atmos Cities Steering Committee.
It is understood that by agreeing to exercise this option that any additional franchise fee amounts
paid to the City by Atmos are recoverable by Atmos from the Company's ratepayers within city
limits.
If the City elects this option we could expect to receive $400-$600 more in franchise fees
annually from Atmos Energy.
Item No. 7
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: August 10, 2010 Staff Contact: Philip Sanders
Account Code #:_~N'-!.:.IA~_____ Date Prepared: 8/05/10
Budgeted Amount: ___..:.N=1A::...:-___ Exhibits: 0 Yes DNo
AGENDA SUBJECT: Discussion regarding 2010-2011 Fiscal Year Budget.
(Philip Sanders)
SUMMARY:
RECOMMENDATION:
Item No. 3
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: 08/10/2010 Staff Contact: Philip Sanders
Account Code #:_~N~/~A~_____ Date Prepared: 08/05/2010
Budgeted Amount___--=-N.:.:.../:....:A'--___ Exhibits: DYes D No
AGENDA SUBJECT: ConsiderlDiscussiAction regarding a Proposed Tax Rate for
2010-2011 Fiscal Year.
SUMMARY: The following defInitions are provided from "Truth in Taxation" from
the Texas Comptrollers Office:
Effective tax rate The effective tax mte is a calculated mte that would provide
the taxing unit with about the same amount of revenue it received in the year
before on properties taxed in both years. If property values rise, the effective
tax mte will go down and vice versa.
Rollback tax rate The rollback rate is a calculated maximum rate allowed
by law without voter approval. The rollback mte provides the taxing unit
with about the same amount of tax revenue it spent the previous year for
day-to-day operations, plus an extra 8 percent increase for those operations,
in addition to sufficient funds to pay debts in the coming year. If a unit
adopts a tax rate higher than the rollback rate, voters in the unit can
circulate a petition calling for an election to limit the size of the tax increase.
Each year after properties are appraised by the Central Appraisal District the
County calculates the effective tax rate and the roll back tax rate for the City of
Anna as part of the service to collect taxes for the City. This year the effective tax
rate for the City is calculated at $0.652060 per $100 valuation of property. This
rate will produce approximately the same amount of revenue as collected last year
when the tax rate was $0.622733 per $100 valuation. The effective tax rate is higher
than the current mte because the value of properties taxed in both years has declined. If
the Council believes that the City can fund next years budget with the effective tax rate
and does not intend to propose a tax rate above the effective rate, no action is
required by the City until after it adopts the Budget in September.
ItemNo!,...__
City Secretary's use only
If the Council intends to adopt a tax rate above $0.652060 cents per $100
valuation, the Council must vote to propose a tax increase at this meeting and set
the times and places for the two required public hearings. The council must vote
on a specific tax rate that is the highest rate that can be adopted after the required
public hearings. The Council can adopt any rate lower than the rate voted on
Tuesday but not higher. The City must publish two '114 page advertisements in the
City's newspaper and a quorum of the Council must be present to hold the two
public hearings before the tax rate can be adopted which will occur after the
budget is adopted.
The Rollback rate this year is $0.695377 per $100 valuation of property. If
the Council adopts a tax rate above the Rollback rate the citizens can petition
for a roll back election to lower the rate adopted to the Rollback rate and that
would delay collection of taxes or require a refund to be paid to each taxpayer.
This year each $0.01 increase in the tax rate generates approximately $36,512
in taxes.
RECOMMENDED ACTION: Staff recommends that the Council adopt a tax rate no
higher than the effective rate of $0.652060 cents per $100 valuation.
ItemNo.~
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Council Meeting: August 10,2010 Staff Contact: Philip Sanders
Account Code
Budgeted Amount:_________ Exhibits: 0 Yes DNo
AGENDA SU~JECT: Discussion regarding office space for the Mayor
SUMMARY: Mayor Driskell has asked that I locate a suitable space within the City facilities
that could serve as an office for the Mayor. A decision regarding the provision of office space
for the Mayor or other members of the City Council would have to be made by the City Council.
Since there is currently no un-used space in our existing buildings, the creation of an additional
separate office would necessarily require the relocation or rearrangement of existing offices,
work areas, and/or storage areas. The Council would need to allocate money in the budget for
any necessary remodel work.
The City Manager is ultimately responsible for the maintenance, up-keep and security of all City
facilities and buildings. The Mayor and Council members are currently able to use the
conference room in the Administration Building for meetings and other City related business. If
otherwise directed by the Council, I would prefer that an office or work area for the Mayor or
Council members be provided outside of general employee work areas and in the same building
as the City Manager and City Secretary who are responsible for providing administrative support
to members of the City Council.