HomeMy WebLinkAboutRes 2020-07-757 Diversity and Inclusion Advisory Commission CreationCITY OF ANNA, TEXAS
RESOLUTION NO. 4000* -O`) r W7
A RESOLUTION OF THE CITY OF ANNA, TEXAS CREATING THE ANNA DIVERSITY
AND INCLUSION ADVISORY COMMISSION, ESTABLISHING PROCEDURES FOR
APPOINTMENT AND REMOVAL OF MEMBERS, AND ESTABLISHING DUTIES AND
RESPONSIBILITIES OF THE COMMISSION.
WHEREAS, the City Council of the City of Anna (the "City Council") has determined that
there exists a need in the City of Anna (the "City") for facilitation of community dialog,
representation of diverse neighbor voices, review of policies and services as they pertain to
supporting all members of the community, and creation of events and programming within
the City that purposefully engages with all neighbors; and
WHEREAS, the City Council has determined that the creation of a diversity and inclusion
advisory commission will assist the City in its efforts to engage with and support its community;
and
WHEREAS, the City Council believes that the adoption and enforcement of these
regulations will significantly increase and enhance the quality of life for residents of the City;
Section 1. Commission Created.
The Anna Diversity and Inclusion Advisory Commission (the "Commission") is hereby
created.
Section 2. Membership; Organization; Compensation.
2.01 Membership.
The Commission shall consistent of 11 members. Each member must be a resident of
the City and a qualified voter in the City. Members are appointed by the City Council for
a term of two years, but serve strictly at the pleasure of the City Council, who may
remove any member at any time with or without cause. A person may not serve on the
Commission for more than three full terms.
Vacancies shall be filled by the City Council for the unexpired term of any member
whose place becomes vacant for any cause in the same manner as the original
appointment was made.
The terms of members filling places 1, 31 51 71
9, and 11 shall expire on May 31 of each
odd -numbered year and the terms of members filling places 2, 4, 6, 8, and 10 shall
expire on May 31 of each even -numbered year. Commission members may be
appointed to succeed themselves. Notwithstanding any other provision of this
resolution, a Commission member shall continue to serve after the expiration of the
member's term until the Council removes the member or appoints a succeeding
City of Anna, Texas Resolution No. JF— Page 1 of 2
member. Newly appointed members shall be installed at the first Commission meeting
after their appointment.
The City Council may appoint one or more liaisons to attend meetings of the
Commission and the liaisons shall be considered ex -officio members and shall not vote
on matters considered by the Commission.
2.02 Organization.
The Commission shall hold an organizational meeting in July of each year or as soon
thereafter as reasonably practicable. The Commission shall adopt its own rules of
procedure and keep a record of its proceedings consistent with the provisions of this
resolution and the requirements of law.
The Commission shall elect a chairperson and vice chairperson from its own
membership at its annual organizational meeting. Meetings of the Commission may be
held at the call of the chair, or in his/her absence, the vice -chair.
The Commission shall keep minutes of its proceedings, showing the vote of each
member upon each question or, if absent or failing to vote, indicating such fact. The
minutes shall become official records of the City upon approval of the minutes by the
City Council.
A quorum for the conduct of business shall consist of six members of the Commission.
2.03 Compensation.
Members shall serve without compensation, except for reimbursement of authorized
expenses attendant to the performance of their duties and authorized by the City
Council or City Manager,
Section 3. Duties and Responsibilities.
The Commission is purely advisory in nature with no decision-making or policy-making
authority, and any action or omission by the Commission is not binding on the City. The
Commission is hereby charged with the duties and responsibilities to provide
recommendations to the City Council and City staff as requested from time to time in
matters relating to the City's diversity and equity strategies that strengthen connections
among diverse community groups with City government.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this
14th day of July 2020.
ATTEST:
Carrie L. Land, City Secretary
City of Anna, Texas
'AP,,PROVED:
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Nate Pike, Mayor
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Resolution
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