HomeMy WebLinkAboutCCpkt2001-07-26Agenda
The Anna City Council of the City of Anna will meet in workshop session on Thrusday July 26,
2001 at 7:30 p.m. at the Anna City Hall, located at 120 W. 4th Street.
1. Call to order
2. Roll call
3. Consider and act upon possible Boundary Line Settlement Agreement and settlement offers
related thereto (City of Melissa v. City of Anna, disputes in matter of the Application of City of
Anna to Obtain a Certificate of Convenience and Necessity (CCN), TNRCC Docket No. 2000-
0320-UCR, SOAH Docket No. 582-00-1476) Subject: CCN Boundary Dispute.
4. To discuss and take action as needed regarding the adoption of an investment policy for the
City of Anna.
5. To discuss the budget for 2001-2002.
6. Adjourn
ity Secretary
Posted 7/23/01
11:00
t5
r.
07/17/01 16:52 FAX 972+680+0003 DILLON_@_SWC/ALP
SOUTHWEST CONS ILT . TS
IUMUUI 112.�
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Date: July 17, 2001 — M
T'o: City of Anna
Attn: Ms. Marie Evans, City Secretary
From: Pat Dillon, Southwest Consultants
1) Consider and act upon poss>ble Boundary Line Settlement Agreement and settlement offers
related thereto (City of Melissa v. City of Anna, disputes in matter of the Application of City
of Anna to Obtain a Certificate of Convenience and Necessity (CCN), TNRCC Docket No.
2000-0320-UCR, SOAR Docket No. 582-00-1476)--Subject: CCN Boundary Dispute.
RESOLUTION NO, a 9- A 0 01
A RESOLUTION ADOPTING A CITY OF ANNA
INVESTMENT POLICY
WHEREAS, Chapter 2256 of the Government Code, commonly known as the "Public Funds Investment
Act," requires the city to adopt an investment policy by rule, order, ordinance, or resolution; and
WHEREAS, the Public Funds Investment Act requires the investment officer of the city, to attend ui
investment training; and
WHEREAS, the City of Anna approves the investment training course sponsored by the Texas Municipal
League; and
WHEREAS, the investment officer of the city, has attended an investment training course sponsored by the
Texas Municipal League as required by the Public Funds Investment Act; and
WHEREAS, the attached investment policy and incorporated strategy comply with the Public Fluids
Investment Act and authorize the investment of city funds in safe and prudent investments.
NOW, TI�REFORE, BE IT RESOLVED by the City Council of the City of Anna:
That the City of Amia has complied with the requirements of the Public Funds Investment Act, and the
Investment Policy, attached hereto as "Exhibit A," is hereby adopted as the investment policy of the city
effective July 26, 2001.
PASSED, ADOPTED AND APPROVED by the Ciry Council of the City of Anna tlus 26t'day
2001.
APPROVED:
Mayor Ron Ferguson
ATTEST:
Marie Evans, City Secretary
"Exhibit A"
CITY OF ANNA
INVESTMENT POLICY
Policy
The investment policy of the City is to invest public funds ui a manner which will provide the highest
investment return with the maximum security while meeting the daily cash flow demands of the City and
conforming to all state and local statutes governing investment of public funds.
The investment policy applies to investment activities of all funds of the City and all funds under the
control of the City.
Funds covered by this policy are as follows:
General Fund
Capital Projects Fund
Objectives
The primary objectives, in priority order, of the City's investment activities are:
1. Safety. Safety of principal is the primary objective of the investment transaction.
Investments shall be made in a manner that seeks to ensure the preservation of capital in the overall
portfolio
2. Liquidity. The Ciry's investment portfolio shall remain sufficiently liquid to enable the City to meet all
operating requirements, which might be reasonably anticipated.
Return on Investment. The City's investment portfolio will be designed with the objective of attaining
a rate of return commensurate with the City's investment risk constraints and the cash flow operating
requirements.
4. Diversification. Diversification may be required in order that potential losses on individual securities
do not exceed the income generated from the remainder of the portfolio.
Standard of Care
Investments will be made with judgement and care, under circumstances then prevailing, which persons of
prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation,
but for investment, considering the probable safety of their capital as well as the probable income to be
derived.
Delegation of Authority
Authority to manage the City's investment program is derived from the state statutes and City resolutions.
The City Council will, by resolution, designate the mayor as the Investment Officer to invest and reinvest
funds of the City in accordance with the City's investment policy. The Investment Officer shall be
responsible for all transactions undertaken and shall establish a system of controls to regulate subordinate
officials.
Investment Training
It is the City's policy to provide training required by the Public Funds Act, Sec. 2256.008 for the City's
Investment Officer, The Investment Officer shall attend at least on training session within twelve months
after taking office or assuming duties. Training includes education in investment controls, security risks,
strategy risks, market risks and compliance with the Public Funds act.
Ethics and Conflicts of Interest
An Investment Officer who has a personal business relationship with an entity seeking to sell an Investment
to the City will file a statement disclosing that personal business interest. An Investment Officer who is
related within the second degree by affinity or consanguinity, as determined under Chapter 573, to an
individual seeking to sell an investment to the City shall file a statement disclosing that relationship. These
statements must be filed with the Texas Ethics Commission and the City Council.
Collateralization
All funds must be insured by the FDIC or FSLIC or by collateral pledged to the extent of the fair market
value of any amount not insured To the extent not insured by the FDIC or FSLIC, City funds must be
secured by direct obligations of the United States backed by the full faith and credit of the government or
by governmental securities or obligations issued by the State of Texas, its agencies or political
subdivisions. Collateral will be held by an independent third party, and a safekeeping receipt will be
supplied to the City. The City's bank depository will provide the City with a monthly report on the
collateral pledged, and a City representative will have the right to inspect the pledged collateral at any time.
Collateral may be substituted; however, the City must approve any substitution of collateral in writing.
Investment Policy Disclosure
A written copy of the City's investment policy shall be presented to any person seeking to sell to the City
an authorized investment. The registered principal of the business organization seeking to sell an
authorized investment shall execute a written instrument substantially to the effect that the registered
principal has received and thoroughly reviewed the investment policy of the City and acknowledged that
the organization has implemented reasonable procedures and controls in an effort to preclude imprudent
investment activities arising out of investment transactions conducted between the City and the
organization. The investment officer of the City may not buy any securities from a person who has not
delivered to the City a written document providing the above information.
Authorized Investments
Investments described below are some of those authorized by the Public Fwids Investment Act and
considered suitable for investment of City funds:
1. Obligation of the United States or guaranteed by the United States. The City may invest its funds in
obligation of the United States or its agencies and instrumentality's.
2. Certificates of Deposit. The City is authorized to invest its funds in certificates of deposit or other
interest bearing accounts of any bank or savings and loan association domiciled in the State of Texas.
All certificates of deposit must be fully insured or collateralized. Certificates of deposit should mature
one to twenty-four months after purchase with maturity dates falling one to two months apart.
3. Public Funds Investment Pools. The City is authorized to invest its funds in public fund investment
pools which strive to maintain a stable $1.00 net asset value and maintain either a "AAA" or "AA"
rating from a nationally recognized rating agency.
Investment Strategy
Investment strategies are developed to attain the investment objectives of the City.
General Fund and Enterprise Fund
The investment objectives of the general fund are as follows:
1. Safety of Principal
2. Liquidity. Availability of funds to meet the monthly operating expenditures of the City in accordance
with budgeted expenditures and availability of fiords to meet unexpected expenditures.
To attain these objectives, investments should be short term that can be liquidated to assure adequate cash
flows as necessary. The weighted average maturity should be 180 days or less.
Capital Projects Fund
The investment objectives of the capital project fund are as follows:
1. Safety of principal
2. Availability of funds to meet construction needs of the City.
To attain these objectives, investment maturities should be structured to mature no later than the date funds
will be needed for project payments.
Debt Service Funds
Investment objectives of the debt service fluids are as follows:
1. Safety of principal
2. Liquidity
3. Yield
Since payment of debt is one of the highest priorities of the City, safety of principal should be of the
highest priority when selecting an investment. To ensure safety, investments should consist of U.S.
Treasury notes and bills, public fund investment pools, and certificates of deposit. The investment should
have a weighted average maturity of 365 days or less and should be structured to insure that the necessary
amounts to retire debt on each date will mature 5 days before said due date.
Investment Reports
No less than quarterly, the Investment Officer shall prepare and submit to the City Council a quarterly
written investment report. The report must describe in detail the investment position of the City on the date
of the report, state the book value and fair market value of each separately invested asset at the beginning
and end of the reporting period by the type of asset and fund type invested. State the maturity date of each
separately invested asset at the beginning and end of the reporting period by the type of asset and fund type
invested. State the maturity date of each separately invested asset that has a maturity date. State the fund
for which each individual investment was acquired and state the compliance of the investment portfolio of
the City as it relates to the investment policies and investment strategies expressed in the City's Investment
Policy and the Public Funds Investment Act.
The report must be prepared jointly and signed by the investment officer of the City.
Compliance Audit
The City, in conjunction with its annual financial audit, shall perform a compliance audit of management
controls on investments and adherence to the City's Investment Policy.
Jul 26 01 03•aAnr
3e28 PM
O7t26101
Accrual Basle
City of Anna General Fund
Profit & Loss Budget vs. Actual
October 11 2000 through September 23, 2001
41000 •Property TaX Current
41110 Interest
41200 • Franchise Tax
41300 •Wants
42100 • Penalty & Ineterst Revenue
42200 • Sale4 Tax Revenue
42300 • Penntts & Fee Revenue
12500 • Municipal Court Fine Revenue
44M • Miscaltwous Revenue
49000 - Transfer in
48100 Road Repair
10200 • SuildinguCity Nall
:1 1 a
Legal
61039
61040
,,.. Enforcenwd
1 a
Contract IssabormiBuilding Inspecl
01043 a
SalarlesalkHum
Labor
81240 s
Contract Labor/Ambulance
$1440
•
c•
_
pt
6160 a
NSF Checks
._.
02040 s
Payroll Taxes
$2440 o
City Automobile
i a
Transfer Out
1
63740 a
RentMuwhase Equipment
:/ w
City Hall Rent
1a
Legal & Accounting
UtIllitles
Utflitleefflire .-.
"640
"940
MIscellaneous; Expense
GWO
Election Expenses
1
Invur&rKe4hopWk4WUablIfty
,:.41
Fire Dept.m Fire Prevention
GOM
Parks & Rees
69M
City Hall Building
Net Ordinary income
Oct 1, '00 - 5ep 28, 01 Budget S Over Budget
150548.32
15S1i7.41
51-00$.OS
740,50
48,074,37
50,000,00
-1,92543
71500,00
21282,88
ss,446,84
68,000400
A 1.:,a3,10
541043,69
17,000,00
37,043,89
675,50
11000400
-324.60
61271,43
1,500,00
41771 A3
3,e0Q.78
11,472.91
13,000.00
-1,527.09
S9.61
10.000.00
4940.39
.wit A78.Ap
316,457.41
3614SO57
26240
1,000.00
-737.60
0.00
3,100.00
-3,100.00
230675.68
309000.00
w6,324.31
0,00
3,500.00
-3,500.00
161652.00
8,300.00
7.382.00
300.00
300.00
0 m
3,018.00
3,000.00
18.00
0.00
7,447.86
-71447.86
10743.75
21000.00
-256.25
11Q.Q2
3D0.00
1 Moe
11094,48
600.00
494.48
51853,82
550A0
CLOD
60,00
Z10.00
0A0
500,00
-500.00
81639,97
81850.00
-210M
CLOD
100.00
-100100
41MM00
3,475,00
-S45.Q0
15,580.Q0
45,000.00
-29,420.00
22,148.93
1807M00
3,448,93
3,047.97
41000,00
-GG2.03
2,2Tv,44
8C0.00
1,373.44
91412M
10=400
-WT97
2,700,00
31600.00
-900.00
644.42
2,OW%
-2,340.13
17,531.20
51000,00
12.531.20
2,051,26
2,100,00
•48.74
639,23
900400
-260.77
12%17426
970000400
31,174 7A
3,270,85
3,500.00
-229.15
10164252
12,500.00
•1,857,48
2,519,97
21700,00
-180.03
1 •Bd5 94
1 A00.00
654.7&
5,84CL72
200.00
S1M, 72
355,07
500.00
A 44,93
81335.36
90500,00
-1,164.64
73.37
1,000.00
�M,w
6,910,93
81250.00
A 1339e07
ST,50
21000,00
A 0942.50
101000.00
101000no
0,00
49, 207,09
368,092.21
- 316,457,41
51,634.80
A 6,175,23
0.00
A 6,175.23
A99I ti.23
0.00
-16,176.23
txrtlrsi i t
0
CITY OF ANNA, TEXAS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET (GAAP BASIS) AND ACTUAL
GENERAL FUND TYPE
For the year ended September 30, 2000
Revenues:
Property tax collection
City sales &beverage tax
Franchise tax revenue
Permits, fees &tax certificates
Interest income
Miscellaneous revenue
Municipal court fine revenue
Road repair
Total Revenues
Expenditures:
Street repair
Salaries
Utilities
Contract labor
Fire improvements
Insurance
Other professional fees
Equipment rental
Tax statement -preparation
General supplies
City hall rent
Legal and accounting
Payroll taxes
Parks and recreation
Dues &subscriptions
Legal ads
Repairs and maintenance
Travel and training
Worker's comp
Election
Court cost
Miscellaneous
Total Expenditures
..-
$ 142,183
41,145
49,000
24,250
3,000
1,500
12, 500
273, 578
80,000
35,800
21,100
20,250
7,915
9,500
5,000
4,200
5,475
3,500
3,600
3,000
7,300
2,000
1,500
688
500
1,100
1,500
1,000
700
550
216,178
General Fund
Variance
Actual
$ 139,608
48,490
46,306
39,358
11,296
6,306
797
292,161
105,744
31,282
23,180
20,555
7,914
7,898
7,333
4,810
4,601
3,875
3,600
3,090
2,871
2,000
1,675
1,222
991
808
631
377
295
44
234,796
Favorable
(Unfavorable)
$ (2,575)
7,345
(2,694)
15,108
11,296
3,306
(703)
(12,500)
18,583
(25,744)
4,518
(2,080)
(305)
1
1,602
(2,333)
(610)
874
(375)
(90)
4,429
(175)
(534)
(491)
292
869
623
405
506
(18,618)
Excess of revenues over
(under) expenditures 57,400 57,365 (35)
Other Financing Sources (Uses):
Transfers in (out) (47,400) (6,065) (41,335)
Excess of revenues and other sources over
(under) expenditures and other uses 10,000 51,300 41,300
Fund balances beginning, October 1,1999 299,409 299,409 -
Fund balances ending, September 30, 2000 $ 309,409 $ 350,709 $ 41,300
® �� ��.�
See accountant's report and notes to the financial statements
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City of Anna Water Fund
OV26/01 Profit & Loss Budget vs. Actual
Octobor 2000 through September 2001
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CITY OF ANNA, TEXAS
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN
RETAINED EARNINGS - PROPRIETARY FUND TYPE (WATER AND SEWER FUND)
For the year ended September 30, 2000
Totals
(Memorandum only)
Fiscal Year Fiscal Year
Waterworks Ended Ended
and September, 30 September, 30
Sewer fund 2000 1999
Operating Revenue:
Water, sewer, and garbage $ 478,192 $ 478,192 $ 480,365
Special projects 28,476 28,476 299344
Water and sewer tap fees 199241 19,241 150000
Miscellaneous revenue 31757 3,757 1,697
Total operating revenues 529,666 529,666 526,406
Operating Expenses:
Salaries 83,458 83,458 48,525
Garbage collections 66,550 669550 63,696
Depreciation expense 65,260 65,260 50,286
Utilities 46,159 46,159 36,964
Repair and maintenance 38,352 389352 53,873
System parts, supplies, and chemicals 33,513 33,513 29,675
Consultants 21,051 21,051 23,775
Contract labor 14,819 14,819 11,620
Lab fees 8,534 8,534 81564
Payroll taxes 7,394 7,394 2,660
Equipment lease 71125 79125 21339
Legal & accounting 6,719 6J19 8,180
Vehicle expense 5,550 51550 5,113
Employee benefits 5,055 5,055 2,597
Postage & office supplies 4,892 4,892 39880
Dues & memberships 39852 3,852 159
Insurance 29439 29439 2,720
Workers compensation 2,117 2,117 10088
License, permits & fees 11472 1,472 41125
Shop rent 1,200 11200 1,200
Miscellaneous expense 666 666 21731
Education & training 200 200 260
Bad debt expense - - 61941
Other professional services - - 3,057
Total operating expenses 426,377 426.377 374,028
Operating Income (Loss) 103,289 103,289 152,378
Non -Operating Revenue (Expense):
Interest Income 13,817 13,817 %556
Bond fees ft (1,035)
Interest expense (55,610) (55,610) (56,024)
Total Non-0perating Income (Loss) (41,793) (41,793) (47,503)
Net Income (Loss) before other
Financing sources (uses) 61,496 61,496 104,875
Other financing sources (uses):
Transfer in (out) 6,065 61065 34,889
Net Income (loss) 67,561 67,561 139,764
Equity
Retained earnings beginning, October 1 347,648 347,648 207,884
Retained earnings ending, September 30 415,209 415,209 347,648
Contributed capital 19158,066 1,158,066 19051,202
iTotal equity $ 11573275 $ 1,573,275 $ 1,398,850
See accountants report and notes to the financial statements
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