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Home My WebLink AboutCCpkt2001-09-11:. Agenda The Anna City Council of the City of Anna will meet in regular session on Tuesday September 11, 2001 at 7:30 p.m. at the Anna City Hall, located at 120 W. 4'h Street. 1. Call to Order �' �, 2. Roll Call �'`�� '6��'l� 3. To discuss and take action as needed on the adoption of Ordinance 2001-13 adopting a budget for the City of An�nta for the_ fi_sDcal year October 1, 20 1 through September 30, 2002. �� -�� 0 /1'1'1�/G� �nv�oz-�. ��"i'Z /yyla�w°'i`-� �'/oa'% 4. To discuss and take action as needed on the adAptio� off �Ord�ayn,Lce 2002-14 adopting the tax rate for 2001.��n m•�� l � /.��e.. -a� �-+.a --- /aQ qQ 5. To d�u� a-_nd�tayke gct�n as neQ,ded on Bid for trashzcolle ,i � . � '""__ 6 �'� � O� .. 6. Consider amendment's subdivision ordinance, a�L a. Section 6.1 —Park dedication fee �� yyt� ��% b. Section 11.9 —Construction inspection fee �%��- � /�-� c. Section 12 —Maintenance Bond � � � d. Section 4.4.6 —Bond and Surety requirements � �� e. Other revisions as considered necessary by City Council, :�.,: 7. Consider authorizing city's consulting engineer to develop: plans for wastewater treatment plant improveme ts, includin 'a plicatio for new/amended di charge permit. 8. Consider contract for conduct of Impact Fee Study for purpos s of adopting 1mpa�Fee � Ordinance.��n ��.�� e. �?�� - �..�-�� c�J �D 9. The approval of minutes forAugust 14, 2001, August 28, 2001 and September 5, 2001. To discuss and take action as needed�o"�„�,w �lyjo-�,a.�`' �o�-a� 10. The approval of bills. To discuss and take action as needed. 11. Staff Report: � a`r?e 1. Park Grant Project 2. TCF Project 3. Water Improvements Project (CDF — Northside Project) 4. East Fork Water Line Project. 12. Report from the Water &Wastewater Superintendent. To discuss and take action as needed. a! ,� • PLEASE SIGN IN ON THE TABLET THAT IS ON THE TABLE BY THE FRONT DOOR. l�' City Secretary -'0000000 lee -- ---------�- � _ ------------- - -s-_---�-t-- lee D� 0 �Jk 6. Amendments to City of Anna Subdivision Ordinance Mr. Lee Lawrence was recognized to discuss this item. He stated that several items in the City's Subdivision Regulations needed to be modified and/or clarified. These items included: • Section 6.1 — Park dedication fee. Language should be added to make clear that it is the City's decision whether dedication of acreage or cash payment shall be required. • Section 11.9 - Construction inspection fee. The process regarding payment of this fee needs to be clarified by requiring the fee to be fully paid prior to beginning of infrastructure construction and providing for a process of holding 25% of the fee in an escrow account until infrastructure construction has been completed and all documentation regarding construction costs have been filed with City. + Section 12 — Maintenance bond. The language in this section needs to be clarified to insure that any repairs to infrastructure construction connected with a subdivision are covered by the bond. After brief discussion of these items, motion was made by Mr. Lynn Mosier to adopt the changes in the City's Subdivision Regulations as reflected in Ordinance No. 2001-???. Mr. Joe Finley Jr. seconded the motion, which passed by a vote of 4-0. 7. Authorization of Consulting Engineer to Develop Plans for Wastewater Treatment Plant improvements Mr. Lawrence was recognized to discuss this item. He advised the Council that it has become increasingly evident that efforts to finalize an agreement with North Texas Municipal Water District to provide for wastewater treatment services would not reach fruition within the time frame required to provide service to new development underway in the City. Furthermore, the City had no assurance at this point that any agreement with NTMWD would be financially viable. He asked that the City Council authorize the City's consulting engineering firm, Morris Engineers, Inc., to develop preliminary plans for wastewater treatment facility improvements, including submission of an application for a new or amended wastewater discharge permit. Mr. Lawrence noted that the directions to the engineer would be to provide for the City's 3-5 year needs, rather than attempting to resolve long term needs. He emphasized that the City would continue to work on a two track approach to its wastewater treatment needs, including construction of facilities to meet short term needs and negotiating with NTMWD for long term solutions. Mr. Tim Morris of Morris Engineers was recognized. He noted that permits had to be renewed or amended every five years. The City will need to secure a renewal or new permit in the near future even without any additional treatment facilities. Mr. Morris noted that the City's future wastewater needs were uncertain at this time, ext five years. reliminary plans for wastewater treatment system improvements and to submit an pplication for a new or amended discharge permit to accommodate the mprovements, Ms. Tilley seconded the motion, which passed by a vote of 4�0. Mr. Lawrence was recognized to discuss this item. He reminded the Council that Southwest Consultants had been authorized several months ago to conduct the Impact Fee study. However, a fee schedule for the services involved in the project had not been submitted to the City. Mr. Lawrence noted that the project could be completed in conjunction with the current Community Development Planning Project and save the City a significant amount of money, He also mentioned that and Impact Fee Study required the participation and input of a professional engineer (to conduct the water and sewer studies and develop cost estimates for the capital improvements required to serve new development). He asked Mr. Tim Morris, the City's consulting engineer, to discuss his proposed role in the project. Mr. Morris noted that he would be glad to provide the engineering studies and capital improvement cost estimates required for the project. He noted that it would be difficult for him to provide the City with a firm cost estimate for his services since he was not going to be responsible for the land use study that has to be finished prior to the engineering and cost estimation work. Me Waviisninent dministrative and review framework required to supervise and provide input to the Once this work was completed, the - -- • i know what resources vere available to him and have a much better idea of the required scope of work. Ar. Lawrence indicated that Southwest Consultants would complete its part of the roject work under the following fee schedule: and - Planning 000 •ImprovementsProgram 1 After the Land Use element of the project is completed, the City can then negotiate with the City's consulting engineer for the additional work needed to complete the project. If those negotiations are not successful, the City has the option of negotiating with other engineering firms with experience in this type of work. 11. Staff Report: 1. Park Grant Project Mr. Lawrence noted that the Collin County Park Grant Program had issued application packets. He said that he would try to put an application together but the application deadline is September 30. He said that he invited suggestions from the council regarding possible projects. Several suggestions were made, including the suggestion that the school district be contacted regarding a joint project near the high school. Mayor Ferguson suggested that the City attempt to secure funds to provide for access and parking at the existing park facility in the northeast part of town. Mr. Lawrence said that he would attempt to follow up on the suggestions and tryytoo put a project together before the imminent dead*) 2. TCF Project Mr. Lawrence reported that the 12" water line was completed across U. S. Highway 75 to the new truck stop/travel center site. Mr. Morris stated that the sewer element of the project was largely complete. Lift station pumps have not been installed and probably have not yet been received by the contractor. 3. Water Improvements Project (CDF —North Side Project) Mr. Morris reported that the water line had been completed across the rail line and the line east of the railroad would be started within the next few weeks. The completion of the well is being delayed because of the need to acquire easements for Grayson -Collin Electric Coop to extend three-phase power to the well site. 4. East Fork Water Line Project Mr. Lawrence reported that the project has been approved by the state (TDHCA) but formal contract between the City and TDHCA has not been received. The contract will probably be received within the next 2-3 weeks. CITY OF ANNA ORDINANCE NO. a 001- 13 AN ORDINANCE OF THE CITY OF ANNA, TEXAS APPROVING AND ADOPTING A BUDGET FOR THE CITY FOR THE FISCAL YEAR OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 20021 AND PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET. WHEREAS, THE BUDGET OFFICER OF THE CITY OF ANNA, TEXAS, HASHERETOFORE FILED WITH THE CITY SECRETARY A PROPOSED BUDGET FOR THE CITY COVERING THE FISCAL YEAR OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002, AND WHEREAS, THE GOVERNING BODY OF THE CITY HAS CONCLUDED ITS PUBLIC _ HEARING ON SAID BUDGET; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS. SECTION l: THAT SAID BUDGET AS AMENDED AND APPROVED BY THE CITY COUNCIL BE ATTACHED TO THIS ORDINANCE AS EXIIIBIT A AND MADE A PART HEREOF FOR ALL PURPOSES, SECTION 2: THAT, SUBJECT TO THE ABOVE MENTIONED AMENDMENTS, IF ANY, SAID BUDGET ATTACHED HERETO AS EXHIBIT A. BE ANDTHE SAME HEREHBY APPROVED AND ADOPTED BY THE CITY,OUNCIL AS THE OFFICIAL BUDGET FOR THE CITY FOR FISCAL YEAR AFORESAID. SECTION 3: THAT EXPENDITURES DURING THE FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH THE BUDGET APPROVED BY THIS ORDINANCE UNLESS OTHERWISE AUTHORIZED BY THE CITY COUNCIL. SECTION 4: THAT THE CITY SECRETARY SHALL FORECAST REVENUES AND EXPENDITURES AND INVEST IDLE CASH BALANCES IN ALL CITY CHECKING ACCOUNTS IN CERTIFICATES OF DEPOSIT OF INTEREST. BEARING ACCOUNTS WITH THE CITYS DESIGNATED DEPOSITORY TO THE FULLEST EXTENT POSSIBLE WITHOUT ENDANGERING MUNICIPAL CASH AVAILABILITY. SECTION 5: THAT THE NECESSITY FOR MAKING AND APPROVING A BUDGET FOR THE FISCAL YEAR, AS REQUIRED BY THE LAWS OF TIE STATE OF TEXAS, CREATES AN URGENCY AND AN EMERGENCY AND REQUIRES THAT THIS ORDINANCE SHALL TAKE EFFECT FROM AND AFTER ITS PASSAGE, AS THE LAW N CASES PROVIDES. SECTION 6: THAT THE CITY SECRETARY SHALL FILE A TRUE COPY OF THE APPROVED BUDGET WITH THE COUNTY CLERK AS PROVIDED BY STATE LAW. DULY PASSED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ON THIS THE I Ith DAY OF _September , 2001. APPROVED: ATTEST: MAYOR CITY SECRETARY _ 7:64 PM City of Anna General Fund 07M 9101 Accrual Basis Profit Loss Budget October 1, 2001 through September 30, 2002 Ordinary Income/expense Income 41000 • Property Tax Current 41110•Interest 41200 • Franchise Tax 41300 • Grants 42100 • Penalty & Ineterst Revenue 42200 • Sales Tax Revenue 42300 Permits & Fee Revenue 42500 Municipal Court Fine Revenue 44900 Miscellenous Revenue 46000 Transfer In 46100 Road Repair 46200 Building -City Hall Total Income Expense 60440 • Legal Ads 61039 • Salaries -Clerk 61040 • Salaries -City Secretary 61041 • Salaries -Code Enforcement 61042 • Contract Labor43uilding Inspect 61043 Salaries -Bonus 61140 Contract Labor' 61240 Contract Labor/Ambulance 61340 Salaries -Animal Control 61440 • Workers Comp -Office 61454 Workers Comp -Fire Dept . 61540 NSF Checks 61640 Salaries -Municipal Court " 61740 Service Charges 61940 Court Costs 62040 Payroll Taxes 62440 . City Automobile Expense 62540 • Tax Statement Preparation 62740 • Transfer Out 62742 • Transfer Out413 Sales Tax 63340 Office Supplies/Postage 63640 Repairs & Maintenance 63740 RenUPurchasa Equipment 63840 City Hall Rent 64040 Legal & Accounting 64240 Professional Services 64340 Utilities 64341 Utilities/Fire Dept. 64361 Street Improv. & Repair 64440 UtllltieWPhone-City Hall 64461 Street & Guard Lights 64466 Utilities- City Parks 204,858.00 50,000.00 70,050.00 40,000.00 500.00 2,000.00 13,500.00 0.00 380,908,00 500.00 81320,00 33,000.00 61800,00 7,500,00 300A0 3,000.00 41700,00 31600,00 300.00 10200400 400.00 750.00 1,000.00 9,500.00 100.00 5,800.00 45,000.00 21,000.00 4,200000 2,500.00 10,000.00 3,600.00 25,000,00 10,000.00 2,857.00 900.00 115,881,00 3,500400 12, i00.00 3,100.00 Page 1 of 4 T.54 PM City of Anna General Fund 07/19/01 , Accrual Basis - Profit Loss Budget October 1, 2001 through September 30, 2002 64540 • Dues & Membarshlps 64940 * Miscellaneous Expense 65440 • Election Expenses 66340 * Insurance-Prop/Fleet/Liability 69340 • Travel & Training Expense 69541 • Fire Dept: Fire Prevention 69542 • Parks & Rec. 69643 • City Halt Building 6999 • Uncategorized Expenses Total Expense Net Ordinary Income Net Income OCT VN0 SEPT 30'02 Budget 1,500.00 500.00 600.00 91500,00 12000,00 81500,00 21500,00 10,000.00 0.00 0.00 Page 2 of 4 0$/12/01 City of Anna Water Fund Budget October 2001 through September 2002 OCT '01-SEPT '02 Income 43400 A Water/Sewer/Solid Waste 509,900,00 43440 • Re -Connect Fees 300.00 43450 • Service Charges 100.00 43460 • Transfer Fees 100.00 43490 • Sewer & Water Tap Fees 29,000.00 43510 • Water Inspection Fee 11000400 43540 • Reimburse Sewer Line Project 31,065.00 43600 • Miscellaneous Income 400.00 Total Income 571,865000 Expense 60940 • Salaries -Water Clerk 11,180,00 60941 • Salaries -Bonus 1,500.00 61040 • Salaries -Water Sup. & Help 72,000600 61041 • Employee Benefits 10,000.00 61140 • Contract Labor -Water 12,000.00 61240 • Service Charge 100.00 61340 • NSF Checks 10000,00 61440 v Workers Comp -Water Dept. 3,000.00 62040 * Payroll Taxes 250000.00 62140 • Liability/Prop/Fleet Insurance 31000,00 62200 • Sales Tax on Solid Waste 2,700.Q0 62440 • City Automobile 'Expense 6,500,00 �.. 63040 • Licenses/Permits/Fees 31000.0O 63240 % Fines/Penalties t' 50.00 63340 • Supplies/Printing 21500,00 63440 a Lab Testing 7,000.00 63640 • Repairs & Maintenance 241000.0O 63740 • Rent/Purchase Equipment 109000400 63840 a Shop Rent 1,100.00 63940 • Postage -Water Dept. 21500400 64040 o Legal & Accounting 2,000,00 64140 • Consulting Expense 10,000.00 64240 • Professional Services 40,000.00 64340 • Utilities -Sewer 8/500400 64440 • Utilities -Water Dept. 32,000.00 64500 P Dues & Memberships 2,000.00 64510 • Water Inspections 10,000600 64640 • Travel Expenses -Water 500.00 64740 • Parts & Supplies 24,000.00 64741 • Chemicals 51900000 64940 • Miscellaneous Expense 2,000.00 65540 • Solid Waste -Collect. & Disposal 57,100.00 68340 • Transfers Out 156,000.00 69340 • Education & Tuition 1,500.00 69640 • Water Storage Maintenance 203000.00 Total Expense 669,630400 Page 1 of 2 08/12/01 City of Anna Water Fund Budget October 2001 through September 2002 • V Net I"VVJIle Page 2 of 2 City Council Meeting Anna City Hall 120 W 4"' Street August 14, 2001 The City Council of the City of Anna met in a workshop session on the 14day of August. Item # 1 Mayor Ron Ferguson called this meeting to order at 7:33 p.m. Item #2 The following members were present and participating. Mayor Ron Ferguson, Lynn Dane, J. W. Finley Jr. Lynn Mosier, and Lisa Copeland. Brenda Tilley was absent from the meeting. - A or Ron Ferguson asked for any citizen participation at this time. Marcus Archer asked to be placed on the next agenda. Item #4 Lisa Copeland made a motion to adopt resolunon No. 10-2001, designating certain elected or appointed official to execute State of Texas Purchase Voucher, requests for payment forms, contract amendments and or budget modification, and all other required program documents, relating to the implementation of the TCDP contract # 720106. Lynn Dhane seconded the motion. The motion carried 100%. Item #5 The facilities agreement for,creekside subdivision (Anna ISDD/Landrnark Interest) was tabled. Item # 6 Lisa Copeland made a motion to set the proposed 2001," 002 tax rate at .58 and to set the public hearing date on August 28, 2001 at 7:30. Joe Finley Jr. seconded the motion. The motion carried 100%. Item # 7 Lyme Mosier made a motion to aprove the muiutes for July 10, 2001 and July 26, 2041. Joe Finley Jr. Seconded the motion, the motion carried 100%. Item # 8 Lisa Copeland made a motion to approve the bills. Joe Finely Jr. seconded the motion. The motion carried 100%. Item # 9 There was no action taken on the report from the Water &Wastewater Superintendent. Item # 10 There being no further business this meeting was adjourned at 8:10 PM. Mayor Ron Ferguson City Secretary City Council Meeting Anna City Hall 120 W. 4 h Street September 5". 2001 The City Council of the City of Anna met in workshop session on the 5day of September. Item # 1 Mayor Ron Ferguson called this meeting to order at 7:10 p.m. Item #2 The following members were present and participating; Mayor Ron Ferguson, Joe Finley Jr., Lisa Copeland, Brenda Tilley, Lynn Dhane and Lynn Mosier. Item #3 The City Council held discussions regarding the budget. Lee Lawrence explained some of the expenses and revenue items that were listed Tlnere was no action taken on this item. Item #4 There being no futher business this meeting was adjourned at 8:27p. m. Mayor Ron Ferguson Respectfully Submitted, Ciry Secretary Animal Services, Inc. P.O.Box 1447 Van AWN ne, TA 7z) 3 BILL TO City of Anna 120 W. 4th Street Anna, Tx 75042 DATE INVOICE # 09/04/2001 9040102 P.O. NO./CONTRACT ITEM DESCRIPTION AMQUNT Domestic Call 8/24 Dispatched to Wells Brothers, set traps for skiunks, 1.0 hour 3T50 Domestic Call 8/25 Impound 1 cat at Wells Brothers, 1.0 hour 37.50 Domestic Call 8/28 Impound 1 cat at Wells Brothers, 1.0 hour 37.50 Domestic Call 8/30 Pickup 1 skunk, reset/rebait traps, 1.0 hour U,50 Domestic Call 8/30 impound 3 cats, 1.0 hour 37.50 Domestic Call 8/30 Dispatched to 305 Interurban, investigate dog bite, dispatched to 101 Shirley, investigate sheep 75.00 with ears chewed off by starving dogs, no sheep found, sheep had been moved. 2.0 hours 5 DECEIVED SEP 10 2001 \� CITY OF ANNA The Leader in the Humane Capture of Nuisance Animals Total s262.90