HomeMy WebLinkAboutCCpkt2012-07-31HOMETOWN
CITY COUNCIL MEETING
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DATE: 71.21/1a
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Council Meeting.
ADDRESS
CITY OF ANNA AGENDA NOTICE —CITY COUNCIL SPECIAL
BUDGET WORKSHOP MEETING
July 31, 2012 6:30 PM —Anna City Hall Administration Building
The City Council of the City of Anna will meet in Special Budget Workshop
Session at 6:30 p.m., July 31, 2012, at the Anna City Hall Administration
Building, located at 111 North Powell Parkway (Hwy 5), regarding the following
items.
1. Call to Order
2. Roll Call and Establishment of Quorum.
3. Workshop: The following items/issues will be discussed. No action will be
taken on any item.
1. Discussion regarding 2012-2013 Budget.
4. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at
a place readily accessible to the public at the Anna City Hall and on the City
Hall bulletin board at or before 5:00 p.m., July 26, 2012.
�2a-i�a 2Uu��c:Qa�
Natha Wilkison, City Secretary
I. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
07-31-12 CC Special Budget Workshop Agenda.doc 1 Posted 07-26-12
Agenda
City of Anna Budget Workshop
July 31, 2012
1. General Fund
aI Revenue &Taxes
b. Administration, City Council, City Manager, City Secretary, City
Attorney
c. Finance
d. Development
e. Animal Control
f. Fire
g. Ambulance
h. Police
i. Court
J. Parks
k. Streets
2. Trust Funds
3. Debt Service Fund
4. Capital Projects Fund
5. Utility Fund
a. Water
b. Sewer
c. Utility Billing
6. EDC/CDC
7. Closing Comments/Discussion
8. Adjourn
Additional Resources
FAQs: Advanced Meters: http://www.oncor.com/tech reliable/smarttexas/fags.aspx
Smart Meter Texas Portal Tips: http://www.oncor.com/tech reliable/smarttexas/SmartMeterTexas Tips.pdf
Oncor's 2011 Biggest Energy Saver Contest: http://biggestenergysaver.com/
Highlight Videos:
http://www.youtube.com/watch?v= Q9rgnszvao&list=UUIIPfiEhBb3448yxM5Rt96w&index=1&feature=plpp video
http://www.youtube.com/watch?v=IABJcz8yOhA&feature=BFa&list=UUIIPfoEhBb3448yxM5Rt96w&lf=plpp video
Customer Facts: Smart Meter Safety
A publication of the Public Utility Commission of Texas
http://www. puc. state.tx. us/consum er/facts/factsheets/elecfacts/smartmetersafety. pdf
Customer Facts: Smart Meters or Advanced Metering System (AMS)
A publication of the Public Utility Commission of Texas
http://puc.state.tx. us/consumer/facts/factsheets/elecfacts/smartm. pdf
News Release: Smart meters superior to traditional ones
News release from the PUCT detailing findings of Navigant Consulting
http:www.puc. state.tx. us/agency/resources/pubs/news/2010/0802100L!
Oncor
1616 Woodall Rodgers Freeway
Dallas, Texas 75202
oncor.com
Side -bye Meter Results
2011-2012
Lufkin
Pictures: http://www.flickr.com/photos/oncor/sets/72157629100239167/
�•TIS[I]
Temple Week One
News release: http://www.oncor.com/news/newsrel/detail.asl)x?grid=1241
Pictures: http://www.flickr.com/photos/oncor/sets/72157623626140884/
Temple Week Two
News release: http://www.oncor.com/news/newsrel/detail.asox?grid=1244
Pictures: http://www.flickr.com/photos/oncor/sets/72157623548234491/
Temple Week Three
News release: http://www.oncor.com/news/newsrel/detail.asl)x?grid=1248
Pictures: http://www.flickr.com/photos/oncor/sets/72157623602706995/
Temple Week Four
News release: http://www.oncor.com/news/newsrel/detail,asox?prid=1251
Pictures: http://www.flickr.com/photos/oncorlsets/72157623775085446/
Killeen Week One
News release: http://www.oncor.com/news/newsrel/detail.aspx?prid=1242
Pictures: http://www.flickr.com/photos/oncor/sets/72157623509288567/
Killeen Week Two
News release: http://www.oncor.com/news/newsrel/detail.aspx?prid=1246
Pictures: http://www.flickr.com/photos/oncor/sets/72157623679276864/
Oncor
1616 Woodall Rodgers Freeway
Dallas, Texas 75202
oncor.com
Killeen Week Three
News release: http://www.oncor.com/news/newsrel/detail.asox?grid=1249
Pictures: http://www.flickr.com/photos/oncor/sets/72157623734667140/
Killeen Week Four
News release: http://www.oncor.com/news/newsrel/detail,asl)x?grid=1253
Pictures: http://www.flickr.com/photos/oncor/sets/72157623788697078/
Oak Cliff Week One
News release: http://www.oncor.com/news/newsrel/detail.asi)x?prid=1243
Pictures: http://www.flickr.com/photos/oncor/sets/72157623639919002/
Oak Cliff Week Two
News release (for DFW area, weeks two and three): http://www.oncor.com/news/newsrel/detail.asi)x?prid=1250
Pictures: http://www.flickr.com/photos/oncor/sets/72157623684664918/
Oak Cliff Week Three
News release (for DFW area, weeks two and three): http://www.oncor.com/news/newsrel/detail.asr)x?prid=1250
Pictures: http://www.flickr.com/photos/oncor/sets/72157623741203826/
Oak Cliff Week Four
News release (for DFW area, weeks three and four): http://www,oncor,com/news/newsrel/uetail.aspx?prid=1254
Pictures: http://www.flickr.com/photos/oncor/sets/72157623670835259/
Grand Prairie Week One
News release: http://www.oncor.com/news/newsrel/detail.aspx?prid=1247
Pictures: http://www.flickr.com/photos/oncor/sets/72157623684680308/
Grand Prairie Week Two
News release (for DFW area, weeks two and three): http://www.oncor.com/news/newsrel/detail.aspx?prid=1250
Pictures: http://www.flickr.com/photos/oncor/sets/72157623617028779/
Oncor
1616 Woodall Rodgers Freeway
Dallas, Texas 75202
oncor.com
Grand Prairie Week Three
News release (for DFW area, weeks three and four): hftp://www.oncor.com/news/newsrel/detail.asi)x?grid=1254
Pictures: http://www.flickr.com/photos/oncor/sets/72157623670847537/
Grand Prairie Week Four
News release: http://www.oncor.com/news/newsrel/detail.aspx?grid=1258
Pictures: http://www.flickr.com/photos/oncor/sets/72157623730299477/
Oncor
1616 Woodall Rodgers Freeway
Dallas, Texas 75202
oncor.com
FY 2013
Proposed Budget Workshop
July 31, 2012
General Fund Revenue
FY 13 Proposed General Fund Revenue
Property
2008 to 2012 Net Taxable
Tax
PropertyValue
2m
20D9
ZDIII
2D11
2nt7
Residential Homestead
$ 125,137
S 1201237
S
135,135
S
112,269
S
1IL927
RxlstingPmpertles
S 369,SO4,964
S
359,503,795
S
354,749,323
S
363,964,366
New Properties Added
S - 8,64%746
S
5,616,009
S
OF2814764.
$
12,986,569
•Tobl TaimbleValue
j 383,935,013
$ 3781153,710
S
36S,119,804
S
363,031,087.-
S
376,950,934
Decline/incrcaseln
T bieValurof
8xlHeti
%r
the Previous Year
S (14,430049)
(18649,915)
S
(10370,481)
S
9 33,279
• General Fund
• Restricted Revenue Trusts
• Debt Service Fund
• Capital Projects Fund
• Utility Fund
• Component Units
Property Tax
Total Taxable Value
Property Tax
Tax Year
Assessed Value
Total Tax Rate
M&O Rate
Debt Service Ratef
Total Property Tax
Revenue
2000
$2949910809
0.5299
0.2563
0.2735
1150,809
2001
$35,320,292
0.5799
OASII
0,4288
$182,838
2002
$52,462,163
0.4997
0.4997
0
$288103
2003
$79 51,888
0.4997
0.4997
0
$407,430
2004
$1364234,607
0.4997
0.4997
0
$693,504
2005
S211,508,957
0525
0.525
0
SI148,140
2006
S288590ASS
0.525
0.4306
0,0863
- SI,S41,817
2007 1
$356,238,071
0.575
OA667
o1082
S2,OIS,9SO
200E
;5383,961,925
0.575
0.4794
6.0955
$2,Z07,626
2009
$378,153,710
0.622733
.' 0.529939
0,0928
$2.354,888
2010
:5365139,804
t 0.650332
0.554225
'I 0,096107
52,374A91
2011
S362,9696678
%0.650332 1
0,090965
52,3fi0,508
' 20121?ro used
S376S33,308
-0.6SD332
0.559367
! 0.09096S
. S2448,717.
1
Sales Tax
Budget Wide Considerations
• Employee Pay
- 3%COLA
- Funding for step increase in PD
• Benefits
- Anticipated 5% increase from TMLIEBP
- Change to CCPP
- Defined contribution of $510
• Defined benefit vs. defined contribution
• Workers' Compensation increased over
79 % (including requested personnel in FD)
Sales Tax
Rolling 12 Month Total
;3
i.f
3 "§
w 34
General Fund Expense
FY 13 Proposed General Fund Budget
nmrM-.atnnr:u,
VA
rn
,^r
aot �1
x uls
General Fund Expense
DEPARTMENT
ACTUAL
2030-2011
BUDGET
2011-2012
EMNIATE
2011-2012
PROPOSED
2012.2033
%CHANGE
ADFIINISFRATION
$99j460
$102,714
$112,025
$112,706
101A
CITl'COUNCIL
$16,628
$15,710
$17,550
$19,998
27%
CITY MANAGER
$238,143
$239,143
$233,757
$243*483
21A
CITY'SECREFARY
$95,854
S103,611
:'$86,758
':$106*339
'',3%
CITY ATTORNEY
$124,305
$120,000
$165,000
ET000
-28%
FINANCE
$241*960
: $225,373
::$217,756
::$241,S49
'7%
DEVELOPMENT
$364,76S
S310,914
$377422
$3804439
-22%
ANIAIALCONTROLSERVICES
$51,877
:: $51338
$S4,338
$S6,643
IWA
FIRE
$433.153
1 $442,244
1 .$546,68S
$598,249
35%
AMBULANCE
SIOZ793
$102,793
$114,800
=S414,800
IM
POLICE
SLI82,487
$1,170,583
;$1,389,421
$1,234,596
=:. 5)5
MUNICIPALCOURT
$78,798
t $86,16B
: $78,698
$104,348
21h:
PARK
$307A96
$128,119
$131*130
$135,292
s: 6'6
SFREEr
$304,386
S259,500
$268,2601
$261.237
1 Sf
Total ' $1432,105 33558010 S3,S90,800 S3,696479 10%
1►'
program
Inclusion of Code Red program costs
Additional funding for IT projects
� Security cameras, networking capacity etc.
ing opportuniti
� Training for new council members
Membership for Tex2l
Administration
MmInIsnation
�A
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% Change
2010,2011
2011-2012
2011-2012
2012-2013
LIES
sakozo
$90SOO
$98000
$8,300
.13d%
TERANCE
$2a4B8
$4*600
S41500
S3sOGO
-35%
CES
$880361
$64614
$97,415
$99,906
140A
ALEXPENDITURES
$590
StODO slino
$1,000
0%
TOTALIO-4GOE%
3102p714 $1120025
SlIZ706
IBM
11$9%459
%
MEMO
City Council
City Secretary
[ky Secretary FrPense Breasdvrm
City Attorney
• Assignment of direct costs of Prosecutor's
time to Municipal Court
• Allocation of costs for City Council and Staff
meetings between Utility and General Funds
Finance
• Supplemental request for Investment
Advisor for support of investments and
banking contract RFP/negotiation
City Attorney
Gry Attomeyhpense Br<aWown
1
I
�
�
�
I ofNAHGE '
"20142031
20I302012
20112012
20102-02013
Finance
PROPOSED Y. CHANGE
2032-2013
Development
I
I
I Y.fNANGE I
2010.2033'
20 3D2012
ZO 3 3012
201D2-D2013
�1YROLL
$219,028
$218,10T
$218,500
:$221,039
1`b.
Development
• Reassignment of code enforcement to FD
• Services budget increased due to expected
building activity
• Replace laptop
Animal Control
• Collin County increased costs to provide
additional patrol officers and expanded
shelter services
Fire
• Inclusion of code enforcement duties
• Request for additional 2.5 FTE's
- 1 Fire Captain
- Part-time Fire Fighters (60 hours per week)
• Request for stipend and accident insurance
program for volunteers
• PPE replacement
• Requests for upgrade and repairs of
existing equipment
Animal Control
Aninvl CPnHoI Expeme Breakdown
I
I
I
I 5' OHANGE
342011
2011-2012
20331012
20102-2013
Fire
ACTUAL
BUDGET
FSTiMATE
PpOPOSED
2010.2011
2011-2012
2031-2012
2032-2013
74 CHARGE
AYpOLI
$271,351
$269,523
$247,425
$412,006
53%
UPPSIES
1 $35,826
1 $29,150
I $424500
I $94.035.
223%
Ambulance
Am6ofanseExpense er<aldown
ACTUAL I BUDGET ' ESTIMATE I PROPOSED I Y. CHANGE
5
Ambulance
• Increase in AMR contract with Collin County
passed down to Anna
Police
• Increase in fuel costs
• Increase in maintenance costs for aging
patrol vehicles
• Increase in contracted services
- Software support for MDC's
. Dispatch
- Child Advocacy
• Request for automatic external
defibrillators
Municipal Court
• Allocation of Prosecutor's time from Admin
to Court
• Decrease in supplies to due decrease in
postage needs
I 10. 031'
/20
� 011M2012
I 2001202033
%CHANGE
I '
II
2
]03 2
YROIt :
$938,935
$9824850
$975,850
$1,010,515
Municipal Court
wUHE Pence are zmow
A
�j
ACTUAL
BUDGET
ESTIMATE
PROPOSED
%CHANGE
20M2011
20134012
2011-2012
2012-2013
AYROLL
$56,218
$56,603
1
$55,795
$57,490
2%.
UPPUES
$4,602
$51SW
: $3,350
: $3,850
-30%
RVICES:
$ll,9J]
$24,06]
$19553
$42,808
78%:.
TAL UPEHDNURES
$01
$0
$0
$0
0%
TOTAL 10352E
$794797
$86,168
1
$78,696
1 $104,148
n%
Parks
I
I /2012
�
I ^CHANGE '
It
2010-2011
201
{ 2012012
20020033
i31YROlL.
$58,560
$]3,]IS
$]6,6J6
$14,988
2%
►:J
Pa rl<s
• Anticipated increase in equipment
maintenance was more fields/parks come
on-line
• Final payment on mower lease
Streets
• Maintenance decrease due to planned storm
sewer project in FY 13 being completed
• Allocation of engineering costs from capital
project to engineering line
Park Trust
• Expected Revenue - $132,800
- $131,800 From park development fees
- $1,00 interest
• Expected Expense - $25,000
- $25,000 for mist. capital expenditures for City
parks
• FY 13 Projected Fund Balance - $339,684
Streets
snai 6pen:�6�e.Eaewo
jle
ACTUAL
BUDGET
ESTIMATE
PROPOSED
%CHANGE
20303011
2033-2012
2031-2032
2012.2013
UPPLIES
$841
$I,500
$I,750
$1,500
0%
WNTENANCE
$29,448
$56SW
$50,500
$44,500
-21%
ERVICES
$123*756
$101,500
$116,010
$127,000
25%.
(iAI EXPENOITURES
$150,342
$100,000
$300,000
:.$89,07
-12%,.
-rowiU.580E
$304,387
$2 9,500
$260,2 00
$Z61,137
1%.:
Restricted Revenue Trusts
• Parlcs
• Fire Trust
• Court Technology
• Court Security
• Child Safety
• Street Capital Improvements
• Other
Fire Trust
• Expected Revenue - $371300
- $12,200 developer agreements
- $25,000 grant revenue
- $100 interest earnings
• Expected Expense - $43,000
- $15,000 protective gear
- $7,000 education
- $3,000 equipment
- $18,000 capital expenditures
• FY 13 Projected Fund Balance - $5,600
7
Court Technology Fund
• Expected Revenue - $3,015
- $3,000 court fees
- $15 interest
• Expected Expense - $2,655
- $2,655 software support for electronic ticket
writers
• FY 13 Projected Fund Balance - $1,176
Child Safety Fund
• Expected Revenue - $9,030
- $9,000 court fees
- $30 interest
• No planned Expense
• FY 13 Projected Fund Balance - $18,129
FY 13 Proposed Ending Fund Balance
Oevynvr9 rt 13 [^S+'.e twa Ba'xae
2013 Audited
Fund Balance
2032 PmJected
Fund Balance
2013 Purposed
Fund Balance
DortTedunnlo
51,067
$926
SI,176
31ulldln Secun
'.$7,669
$9549
$9,634
h1ld Safe
$74
49,099
518;129
stslde Park
E29.004
$0
50
rk
$66094`
$206884
$3390684
Irc
$32.546
$11.300
$5;600
[reef
SI.500:
53,512
SI5,527:
0lhermrtricted
SI6,519=
-$19,665
$I8,835
Building Security Fund
• Expected Revenue - $2,085
- $2,000 court fees
- $85 interest
• Expected Expense - $3,000
- $3,000 overtime pay for officers acting as a
bailiff as necessary
• FY 13 Projected Fund Balance - $8,634
Street Capital Improvements
• Expected Revenue - $14,015
- $14,000 developer fees
- $15 interest
• No Planned Expense
• FY 13 Projected Fund Balance - $15,527
Debt
Service Fund
LINE ITEMS
ACTUAL
ACTUAL
BUDGET
2011-2012
ESTIMATE
2011-2012
PROPOSED
2012-2013
tiChan9e
5101 PROPERTYTAX REVENUE -I&S FUNDS
$344,413
$320o738
':$320,739
$331J82
3'Y)
5102 PAOPERTYTAXREVENUE-
DELINQUENT
:$5,117:
$6,775
$6,775
$7,341
'8E
5303 PROPERTYTAX PENALTY& INTEREST
: $4,181
$2,660
$2,660
$2,902
94
55301NTERESPREVENUE
$1,175
SO
$0
$0
NA
REVENUES
$354,896
$330173
S330,173
$341,425
'3%
5801 TRANSFERS IN -WATER FUND
$205,159
5221,079
V1i079
$0
-100'h
5803 TRANSFERSIN-TRUSTFUNDS
$107,630
$136,750
$136,750
$115,369
=16%'.
OTIIEII SOURCES OF FUNDS
S312,795'.1
$357*029
S357,029
S115,369
-:68%`
TOTAL DEBT SERVICE REVENUE
$667,601
S680,002
S60%002
$456794
-34%''
Debt Service Fund
Capital Improvements Fund
• Slayter Creek Park Phase II
• Collin County Parks Grants
• FM 455 Utility Relocation
• FM 455 PID
• 2005 Certificate of Obligation
• 2007 Bond Project
Collin County Parks Grants
• $301,560 project
• 100% grant funded
Outstanding Debt Schedule
PERIOD PRINCIPAL INTEREST TOTALDEBT %CHANGE
ENDING SERVICE
9/30/2013 S269,527 $184*767 $454,294 -2%
9/30/2014 S270ollS $191922 $464,036 2%
9/30/2015 S273,000 $202,286 $475,286 2%
9/30/2016 S289,G00 $190*065 MUSS 1%
9/30/2017 S249,000 $222,728 S471,728 -256
9/30/2018 S220,000 $286,646 $506,646 7%
9/30/2019 S2S%000 $299,675 S557,675 10%
9/30/2020 $269,000 $275,275 $S44,275 -2%
9/30/2021 $286,000 :$d
$534,781 -2%
9/301202Z $313,000 $2=$532,231 --0%
9/30/2023 S324,000 $1$511*400 -4%
9/30/2024 $3G1,000 :S1$513,525 0%
9/30/2025 S378,000 $$493,131 -4%
9/30/2026 $414,000 $.$466,281 -3%:
9/30/2027 $205,000 $$239,875 51%
9/30/2020 565,000 $$79,625 67%
9/30/2029 S65;0DO $69,875" ' TOTAL` $4.508,641 $2,9$7,412,730,
Slayter Creek Park Phase II
• $2.1 million project
• $500,000 grant funds
FM 455 Utility Relocation
• $1.6 million project
• $800,000 from County and State
0
FM 455 PID
• $75,136 project
• 100% funded through PID assessment
Utility Fund Revenue
Utility fund Revenue 8rtakdarvn
R
ACTUAL
BUDGET
ESTIMATE
PROPOSED
V CHANGE
TYPE
2010-2011
2011-2012
2011-2012
2012-2013
WATER :`.
$2,986,169
$2,256,016
1 52,3651793
: $2,51%730
11A
E17RICTEDNET ASSET ALLOCATION
$0
$0
$0
$350,000
:: N/A
ESWER
$1,328,409
$1,279,2GO
S1,312,975
:51,329,821
:4"h
RASH COLLECTION
I$573,248
$58%000
1 $583,SGO
1 $58%000
2'X
TOTAL
$004826 1
$4 L3O,216 I $9;2624268
I $4,777,551
161A
Water
Water Eepente ereakdvx-n
ACTUAL
ESTIMATE
PROPOSED
...BUDGET
%CHANGE
2010.2011
2011-2012
2011-2012
2012-2013
PAYROLL.:.:
$511,183
$569,414
$536,600
$571,388
0%
SUPPLIES
$73p022
::$85,2DO
$79,375
$90,200
,:6%
MAIMENAUCE
$25%711
$224,800
$312,300
$448,OOD
99%
SERVICES :
$976,552
$908,743
$11245,904
$L,325,780
40%
CAPITAL E%PENDNURES
:$724,676
$30.CU0
:$30,000
$63,400
iil%
HER USES OF FUNDS
$146,534
$"0788
$22078R
$0
-300b`.
TOTALGO.701E.
$ 691678
$2D38,945
$2424967
$2,498768
2395
2005 CO
• Eunds are used with the express purpose to defease
general fund debt
• Expected to run out in FY 14
2007 Bond Project
• Priority project for FY 13 not yet determined
• Eligible projects include streets, water, sewer, drainage etc.
• $3,700 remaining in project funds A
Utility Fund Expense
a
DEPARTMENT '.
�
I ozn
1
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Water
• Request to purchase remaining radio read
meters needed to complete project
• Request to purchase small trackhoe and
other misc. equipment
• Allocation of legal and IT costs
• Inclusion of all water debt previously
accounted fro in Debt Service Fund
• NTGCD Fees Iq
Sewer
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Utility Billing
ACNAL
2030-20L1
BUDGET
2011-2012
ESTIMATE
2031-2012
PROPOSED
2032-2013
%CHANGE
IL
IAYRIXL $363,727
$167,230
$142,775
$130,293
-22%
UPPLIB
I $13o4131
$15,0751
$1G,075
$1G,825
12%
Community Development Corporation
BUDGET
(
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I
Y. Change
( I
2030.2031
2031-2032
zo 32032
20102-02033
UPPLIES
$3.82
$1,25
$1.0
$f,
2
Sewer
• Increase in treatment costs for wastewater
treated in the NTMWD system
• Inclusion of all sewer debt previously
accounted for in the Debt Service Fund
Utility Billing
• Request for payment kiosk
• Request for billing outsource
Community Development Corporation
• Increase in debt service for bond issued for
Slayter Creek Park Phase II
11
Economic Development Corporation
ACTUAL
BUDGET
ESTIMATE
PROPOSED
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I
�[hange
xDTo-xau
zou-zDLz
zou-zmz
2012-2013
Economic Development Corporation
• Increase in revenue from lease on old post
office
• Increase in debt service for loan on post
office rehabilitation project
12