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HomeMy WebLinkAboutCCpkt2012-07-31HOMETOWN CITY COUNCIL MEETING SIGN IN SHEET DATE: 71.21/1a Please sign -in as a record of attendance. All persons desiring to address the council are requested to sign below and fill out an Opinion/Speaker Registration Form. Please hand the Opinion/Speaker Registration Form to the City Secretary prior to the start of the City Council Meeting. ADDRESS CITY OF ANNA AGENDA NOTICE —CITY COUNCIL SPECIAL BUDGET WORKSHOP MEETING July 31, 2012 6:30 PM —Anna City Hall Administration Building The City Council of the City of Anna will meet in Special Budget Workshop Session at 6:30 p.m., July 31, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Workshop: The following items/issues will be discussed. No action will be taken on any item. 1. Discussion regarding 2012-2013 Budget. 4. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., July 26, 2012. �2a-i�a 2Uu��c:Qa� Natha Wilkison, City Secretary I. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 07-31-12 CC Special Budget Workshop Agenda.doc 1 Posted 07-26-12 Agenda City of Anna Budget Workshop July 31, 2012 1. General Fund aI Revenue &Taxes b. Administration, City Council, City Manager, City Secretary, City Attorney c. Finance d. Development e. Animal Control f. Fire g. Ambulance h. Police i. Court J. Parks k. Streets 2. Trust Funds 3. Debt Service Fund 4. Capital Projects Fund 5. Utility Fund a. Water b. Sewer c. Utility Billing 6. EDC/CDC 7. Closing Comments/Discussion 8. Adjourn Additional Resources FAQs: Advanced Meters: http://www.oncor.com/tech reliable/smarttexas/fags.aspx Smart Meter Texas Portal Tips: http://www.oncor.com/tech reliable/smarttexas/SmartMeterTexas Tips.pdf Oncor's 2011 Biggest Energy Saver Contest: http://biggestenergysaver.com/ Highlight Videos: http://www.youtube.com/watch?v= Q9rgnszvao&list=UUIIPfiEhBb3448yxM5Rt96w&index=1&feature=plpp video http://www.youtube.com/watch?v=IABJcz8yOhA&feature=BFa&list=UUIIPfoEhBb3448yxM5Rt96w&lf=plpp video Customer Facts: Smart Meter Safety A publication of the Public Utility Commission of Texas http://www. puc. state.tx. us/consum er/facts/factsheets/elecfacts/smartmetersafety. pdf Customer Facts: Smart Meters or Advanced Metering System (AMS) A publication of the Public Utility Commission of Texas http://puc.state.tx. us/consumer/facts/factsheets/elecfacts/smartm. pdf News Release: Smart meters superior to traditional ones News release from the PUCT detailing findings of Navigant Consulting http:www.puc. state.tx. us/agency/resources/pubs/news/2010/0802100L! Oncor 1616 Woodall Rodgers Freeway Dallas, Texas 75202 oncor.com Side -bye Meter Results 2011-2012 Lufkin Pictures: http://www.flickr.com/photos/oncor/sets/72157629100239167/ �•TIS[I] Temple Week One News release: http://www.oncor.com/news/newsrel/detail.asl)x?grid=1241 Pictures: http://www.flickr.com/photos/oncor/sets/72157623626140884/ Temple Week Two News release: http://www.oncor.com/news/newsrel/detail.asox?grid=1244 Pictures: http://www.flickr.com/photos/oncor/sets/72157623548234491/ Temple Week Three News release: http://www.oncor.com/news/newsrel/detail.asl)x?grid=1248 Pictures: http://www.flickr.com/photos/oncor/sets/72157623602706995/ Temple Week Four News release: http://www.oncor.com/news/newsrel/detail,asox?prid=1251 Pictures: http://www.flickr.com/photos/oncorlsets/72157623775085446/ Killeen Week One News release: http://www.oncor.com/news/newsrel/detail.aspx?prid=1242 Pictures: http://www.flickr.com/photos/oncor/sets/72157623509288567/ Killeen Week Two News release: http://www.oncor.com/news/newsrel/detail.aspx?prid=1246 Pictures: http://www.flickr.com/photos/oncor/sets/72157623679276864/ Oncor 1616 Woodall Rodgers Freeway Dallas, Texas 75202 oncor.com Killeen Week Three News release: http://www.oncor.com/news/newsrel/detail.asox?grid=1249 Pictures: http://www.flickr.com/photos/oncor/sets/72157623734667140/ Killeen Week Four News release: http://www.oncor.com/news/newsrel/detail,asl)x?grid=1253 Pictures: http://www.flickr.com/photos/oncor/sets/72157623788697078/ Oak Cliff Week One News release: http://www.oncor.com/news/newsrel/detail.asi)x?prid=1243 Pictures: http://www.flickr.com/photos/oncor/sets/72157623639919002/ Oak Cliff Week Two News release (for DFW area, weeks two and three): http://www.oncor.com/news/newsrel/detail.asi)x?prid=1250 Pictures: http://www.flickr.com/photos/oncor/sets/72157623684664918/ Oak Cliff Week Three News release (for DFW area, weeks two and three): http://www.oncor.com/news/newsrel/detail.asr)x?prid=1250 Pictures: http://www.flickr.com/photos/oncor/sets/72157623741203826/ Oak Cliff Week Four News release (for DFW area, weeks three and four): http://www,oncor,com/news/newsrel/uetail.aspx?prid=1254 Pictures: http://www.flickr.com/photos/oncor/sets/72157623670835259/ Grand Prairie Week One News release: http://www.oncor.com/news/newsrel/detail.aspx?prid=1247 Pictures: http://www.flickr.com/photos/oncor/sets/72157623684680308/ Grand Prairie Week Two News release (for DFW area, weeks two and three): http://www.oncor.com/news/newsrel/detail.aspx?prid=1250 Pictures: http://www.flickr.com/photos/oncor/sets/72157623617028779/ Oncor 1616 Woodall Rodgers Freeway Dallas, Texas 75202 oncor.com Grand Prairie Week Three News release (for DFW area, weeks three and four): hftp://www.oncor.com/news/newsrel/detail.asi)x?grid=1254 Pictures: http://www.flickr.com/photos/oncor/sets/72157623670847537/ Grand Prairie Week Four News release: http://www.oncor.com/news/newsrel/detail.aspx?grid=1258 Pictures: http://www.flickr.com/photos/oncor/sets/72157623730299477/ Oncor 1616 Woodall Rodgers Freeway Dallas, Texas 75202 oncor.com FY 2013 Proposed Budget Workshop July 31, 2012 General Fund Revenue FY 13 Proposed General Fund Revenue Property 2008 to 2012 Net Taxable Tax PropertyValue 2m 20D9 ZDIII 2D11 2nt7 Residential Homestead $ 125,137 S 1201237 S 135,135 S 112,269 S 1IL927 RxlstingPmpertles S 369,SO4,964 S 359,503,795 S 354,749,323 S 363,964,366 New Properties Added S - 8,64%746 S 5,616,009 S OF2814764. $ 12,986,569 •Tobl TaimbleValue j 383,935,013 $ 3781153,710 S 36S,119,804 S 363,031,087.- S 376,950,934 Decline/incrcaseln T bieValurof 8xlHeti %r the Previous Year S (14,430049) (18649,915) S (10370,481) S 9 33,279 • General Fund • Restricted Revenue Trusts • Debt Service Fund • Capital Projects Fund • Utility Fund • Component Units Property Tax Total Taxable Value Property Tax Tax Year Assessed Value Total Tax Rate M&O Rate Debt Service Ratef Total Property Tax Revenue 2000 $2949910809 0.5299 0.2563 0.2735 1150,809 2001 $35,320,292 0.5799 OASII 0,4288 $182,838 2002 $52,462,163 0.4997 0.4997 0 $288103 2003 $79 51,888 0.4997 0.4997 0 $407,430 2004 $1364234,607 0.4997 0.4997 0 $693,504 2005 S211,508,957 0525 0.525 0 SI148,140 2006 S288590ASS 0.525 0.4306 0,0863 - SI,S41,817 2007 1 $356,238,071 0.575 OA667 o1082 S2,OIS,9SO 200E ;5383,961,925 0.575 0.4794 6.0955 $2,Z07,626 2009 $378,153,710 0.622733 .' 0.529939 0,0928 $2.354,888 2010 :5365139,804 t 0.650332 0.554225 'I 0,096107 52,374A91 2011 S362,9696678 %0.650332 1 0,090965 52,3fi0,508 ' 20121?ro used S376S33,308 -0.6SD332 0.559367 ! 0.09096S . S2448,717. 1 Sales Tax Budget Wide Considerations • Employee Pay - 3%COLA - Funding for step increase in PD • Benefits - Anticipated 5% increase from TMLIEBP - Change to CCPP - Defined contribution of $510 • Defined benefit vs. defined contribution • Workers' Compensation increased over 79 % (including requested personnel in FD) Sales Tax Rolling 12 Month Total ;3 i.f 3 "§ w 34 General Fund Expense FY 13 Proposed General Fund Budget nmrM-.atnnr:u, VA rn ,^r aot �1 x uls General Fund Expense DEPARTMENT ACTUAL 2030-2011 BUDGET 2011-2012 EMNIATE 2011-2012 PROPOSED 2012.2033 %CHANGE ADFIINISFRATION $99j460 $102,714 $112,025 $112,706 101A CITl'COUNCIL $16,628 $15,710 $17,550 $19,998 27% CITY MANAGER $238,143 $239,143 $233,757 $243*483 21A CITY'SECREFARY $95,854 S103,611 :'$86,758 ':$106*339 '',3% CITY ATTORNEY $124,305 $120,000 $165,000 ET000 -28% FINANCE $241*960 : $225,373 ::$217,756 ::$241,S49 '7% DEVELOPMENT $364,76S S310,914 $377422 $3804439 -22% ANIAIALCONTROLSERVICES $51,877 :: $51338 $S4,338 $S6,643 IWA FIRE $433.153 1 $442,244 1 .$546,68S $598,249 35% AMBULANCE SIOZ793 $102,793 $114,800 =S414,800 IM POLICE SLI82,487 $1,170,583 ;$1,389,421 $1,234,596 =:. 5)5 MUNICIPALCOURT $78,798 t $86,16B : $78,698 $104,348 21h: PARK $307A96 $128,119 $131*130 $135,292 s: 6'6 SFREEr $304,386 S259,500 $268,2601 $261.237 1 Sf Total ' $1432,105 33558010 S3,S90,800 S3,696479 10% 1►' program Inclusion of Code Red program costs Additional funding for IT projects � Security cameras, networking capacity etc. ing opportuniti � Training for new council members Membership for Tex2l Administration MmInIsnation �A ACTUAL BUDGET ESTIMATE PROPOSED % Change 2010,2011 2011-2012 2011-2012 2012-2013 LIES sakozo $90SOO $98000 $8,300 .13d% TERANCE $2a4B8 $4*600 S41500 S3sOGO -35% CES $880361 $64614 $97,415 $99,906 140A ALEXPENDITURES $590 StODO slino $1,000 0% TOTALIO-4GOE% 3102p714 $1120025 SlIZ706 IBM 11$9%459 % MEMO City Council City Secretary [ky Secretary FrPense Breasdvrm City Attorney • Assignment of direct costs of Prosecutor's time to Municipal Court • Allocation of costs for City Council and Staff meetings between Utility and General Funds Finance • Supplemental request for Investment Advisor for support of investments and banking contract RFP/negotiation City Attorney Gry Attomeyhpense Br<aWown 1 I � � � I ofNAHGE ' "20142031 20I302012 20112012 20102-02013 Finance PROPOSED Y. CHANGE 2032-2013 Development I I I Y.fNANGE I 2010.2033' 20 3D2012 ZO 3 3012 201D2-D2013 �1YROLL $219,028 $218,10T $218,500 :$221,039 1`b. Development • Reassignment of code enforcement to FD • Services budget increased due to expected building activity • Replace laptop Animal Control • Collin County increased costs to provide additional patrol officers and expanded shelter services Fire • Inclusion of code enforcement duties • Request for additional 2.5 FTE's - 1 Fire Captain - Part-time Fire Fighters (60 hours per week) • Request for stipend and accident insurance program for volunteers • PPE replacement • Requests for upgrade and repairs of existing equipment Animal Control Aninvl CPnHoI Expeme Breakdown I I I I 5' OHANGE 342011 2011-2012 20331012 20102-2013 Fire ACTUAL BUDGET FSTiMATE PpOPOSED 2010.2011 2011-2012 2031-2012 2032-2013 74 CHARGE AYpOLI $271,351 $269,523 $247,425 $412,006 53% UPPSIES 1 $35,826 1 $29,150 I $424500 I $94.035. 223% Ambulance Am6ofanseExpense er<aldown ACTUAL I BUDGET ' ESTIMATE I PROPOSED I Y. CHANGE 5 Ambulance • Increase in AMR contract with Collin County passed down to Anna Police • Increase in fuel costs • Increase in maintenance costs for aging patrol vehicles • Increase in contracted services - Software support for MDC's . Dispatch - Child Advocacy • Request for automatic external defibrillators Municipal Court • Allocation of Prosecutor's time from Admin to Court • Decrease in supplies to due decrease in postage needs I 10. 031' /20 � 011M2012 I 2001202033 %CHANGE I ' II 2 ]03 2 YROIt : $938,935 $9824850 $975,850 $1,010,515 Municipal Court wUHE Pence are zmow A �j ACTUAL BUDGET ESTIMATE PROPOSED %CHANGE 20M2011 20134012 2011-2012 2012-2013 AYROLL $56,218 $56,603 1 $55,795 $57,490 2%. UPPUES $4,602 $51SW : $3,350 : $3,850 -30% RVICES: $ll,9J] $24,06] $19553 $42,808 78%:. TAL UPEHDNURES $01 $0 $0 $0 0% TOTAL 10352E $794797 $86,168 1 $78,696 1 $104,148 n% Parks I I /2012 � I ^CHANGE ' It 2010-2011 201 { 2012012 20020033 i31YROlL. $58,560 $]3,]IS $]6,6J6 $14,988 2% ►:J Pa rl<s • Anticipated increase in equipment maintenance was more fields/parks come on-line • Final payment on mower lease Streets • Maintenance decrease due to planned storm sewer project in FY 13 being completed • Allocation of engineering costs from capital project to engineering line Park Trust • Expected Revenue - $132,800 - $131,800 From park development fees - $1,00 interest • Expected Expense - $25,000 - $25,000 for mist. capital expenditures for City parks • FY 13 Projected Fund Balance - $339,684 Streets snai 6pen:�6�e.Eaewo jle ACTUAL BUDGET ESTIMATE PROPOSED %CHANGE 20303011 2033-2012 2031-2032 2012.2013 UPPLIES $841 $I,500 $I,750 $1,500 0% WNTENANCE $29,448 $56SW $50,500 $44,500 -21% ERVICES $123*756 $101,500 $116,010 $127,000 25%. (iAI EXPENOITURES $150,342 $100,000 $300,000 :.$89,07 -12%,. -rowiU.580E $304,387 $2 9,500 $260,2 00 $Z61,137 1%.: Restricted Revenue Trusts • Parlcs • Fire Trust • Court Technology • Court Security • Child Safety • Street Capital Improvements • Other Fire Trust • Expected Revenue - $371300 - $12,200 developer agreements - $25,000 grant revenue - $100 interest earnings • Expected Expense - $43,000 - $15,000 protective gear - $7,000 education - $3,000 equipment - $18,000 capital expenditures • FY 13 Projected Fund Balance - $5,600 7 Court Technology Fund • Expected Revenue - $3,015 - $3,000 court fees - $15 interest • Expected Expense - $2,655 - $2,655 software support for electronic ticket writers • FY 13 Projected Fund Balance - $1,176 Child Safety Fund • Expected Revenue - $9,030 - $9,000 court fees - $30 interest • No planned Expense • FY 13 Projected Fund Balance - $18,129 FY 13 Proposed Ending Fund Balance Oevynvr9 rt 13 [^S+'.e twa Ba'xae 2013 Audited Fund Balance 2032 PmJected Fund Balance 2013 Purposed Fund Balance DortTedunnlo 51,067 $926 SI,176 31ulldln Secun '.$7,669 $9549 $9,634 h1ld Safe $74 49,099 518;129 stslde Park E29.004 $0 50 rk $66094` $206884 $3390684 Irc $32.546 $11.300 $5;600 [reef SI.500: 53,512 SI5,527: 0lhermrtricted SI6,519= -$19,665 $I8,835 Building Security Fund • Expected Revenue - $2,085 - $2,000 court fees - $85 interest • Expected Expense - $3,000 - $3,000 overtime pay for officers acting as a bailiff as necessary • FY 13 Projected Fund Balance - $8,634 Street Capital Improvements • Expected Revenue - $14,015 - $14,000 developer fees - $15 interest • No Planned Expense • FY 13 Projected Fund Balance - $15,527 Debt Service Fund LINE ITEMS ACTUAL ACTUAL BUDGET 2011-2012 ESTIMATE 2011-2012 PROPOSED 2012-2013 tiChan9e 5101 PROPERTYTAX REVENUE -I&S FUNDS $344,413 $320o738 ':$320,739 $331J82 3'Y) 5102 PAOPERTYTAXREVENUE- DELINQUENT :$5,117: $6,775 $6,775 $7,341 '8E 5303 PROPERTYTAX PENALTY& INTEREST : $4,181 $2,660 $2,660 $2,902 94 55301NTERESPREVENUE $1,175 SO $0 $0 NA REVENUES $354,896 $330173 S330,173 $341,425 '3% 5801 TRANSFERS IN -WATER FUND $205,159 5221,079 V1i079 $0 -100'h 5803 TRANSFERSIN-TRUSTFUNDS $107,630 $136,750 $136,750 $115,369 =16%'. OTIIEII SOURCES OF FUNDS S312,795'.1 $357*029 S357,029 S115,369 -:68%` TOTAL DEBT SERVICE REVENUE $667,601 S680,002 S60%002 $456794 -34%'' Debt Service Fund Capital Improvements Fund • Slayter Creek Park Phase II • Collin County Parks Grants • FM 455 Utility Relocation • FM 455 PID • 2005 Certificate of Obligation • 2007 Bond Project Collin County Parks Grants • $301,560 project • 100% grant funded Outstanding Debt Schedule PERIOD PRINCIPAL INTEREST TOTALDEBT %CHANGE ENDING SERVICE 9/30/2013 S269,527 $184*767 $454,294 -2% 9/30/2014 S270ollS $191922 $464,036 2% 9/30/2015 S273,000 $202,286 $475,286 2% 9/30/2016 S289,G00 $190*065 MUSS 1% 9/30/2017 S249,000 $222,728 S471,728 -256 9/30/2018 S220,000 $286,646 $506,646 7% 9/30/2019 S2S%000 $299,675 S557,675 10% 9/30/2020 $269,000 $275,275 $S44,275 -2% 9/30/2021 $286,000 :$d $534,781 -2% 9/301202Z $313,000 $2=$532,231 --0% 9/30/2023 S324,000 $1$511*400 -4% 9/30/2024 $3G1,000 :S1$513,525 0% 9/30/2025 S378,000 $$493,131 -4% 9/30/2026 $414,000 $.$466,281 -3%: 9/30/2027 $205,000 $$239,875 51% 9/30/2020 565,000 $$79,625 67% 9/30/2029 S65;0DO $69,875" ' TOTAL` $4.508,641 $2,9$7,412,730, Slayter Creek Park Phase II • $2.1 million project • $500,000 grant funds FM 455 Utility Relocation • $1.6 million project • $800,000 from County and State 0 FM 455 PID • $75,136 project • 100% funded through PID assessment Utility Fund Revenue Utility fund Revenue 8rtakdarvn R ACTUAL BUDGET ESTIMATE PROPOSED V CHANGE TYPE 2010-2011 2011-2012 2011-2012 2012-2013 WATER :`. $2,986,169 $2,256,016 1 52,3651793 : $2,51%730 11A E17RICTEDNET ASSET ALLOCATION $0 $0 $0 $350,000 :: N/A ESWER $1,328,409 $1,279,2GO S1,312,975 :51,329,821 :4"h RASH COLLECTION I$573,248 $58%000 1 $583,SGO 1 $58%000 2'X TOTAL $004826 1 $4 L3O,216 I $9;2624268 I $4,777,551 161A Water Water Eepente ereakdvx-n ACTUAL ESTIMATE PROPOSED ...BUDGET %CHANGE 2010.2011 2011-2012 2011-2012 2012-2013 PAYROLL.:.: $511,183 $569,414 $536,600 $571,388 0% SUPPLIES $73p022 ::$85,2DO $79,375 $90,200 ,:6% MAIMENAUCE $25%711 $224,800 $312,300 $448,OOD 99% SERVICES : $976,552 $908,743 $11245,904 $L,325,780 40% CAPITAL E%PENDNURES :$724,676 $30.CU0 :$30,000 $63,400 iil% HER USES OF FUNDS $146,534 $"0788 $22078R $0 -300b`. TOTALGO.701E. $ 691678 $2D38,945 $2424967 $2,498768 2395 2005 CO • Eunds are used with the express purpose to defease general fund debt • Expected to run out in FY 14 2007 Bond Project • Priority project for FY 13 not yet determined • Eligible projects include streets, water, sewer, drainage etc. • $3,700 remaining in project funds A Utility Fund Expense a DEPARTMENT '. � I ozn 1 I �..f, 2D n)Otf znl z 2n 1'znfz z0o�oo Water • Request to purchase remaining radio read meters needed to complete project • Request to purchase small trackhoe and other misc. equipment • Allocation of legal and IT costs • Inclusion of all water debt previously accounted fro in Debt Service Fund • NTGCD Fees Iq Sewer ��! Utility Billing ACNAL 2030-20L1 BUDGET 2011-2012 ESTIMATE 2031-2012 PROPOSED 2032-2013 %CHANGE IL IAYRIXL $363,727 $167,230 $142,775 $130,293 -22% UPPLIB I $13o4131 $15,0751 $1G,075 $1G,825 12% Community Development Corporation BUDGET ( I I Y. Change ( I 2030.2031 2031-2032 zo 32032 20102-02033 UPPLIES $3.82 $1,25 $1.0 $f, 2 Sewer • Increase in treatment costs for wastewater treated in the NTMWD system • Inclusion of all sewer debt previously accounted for in the Debt Service Fund Utility Billing • Request for payment kiosk • Request for billing outsource Community Development Corporation • Increase in debt service for bond issued for Slayter Creek Park Phase II 11 Economic Development Corporation ACTUAL BUDGET ESTIMATE PROPOSED � I I �[hange xDTo-xau zou-zDLz zou-zmz 2012-2013 Economic Development Corporation • Increase in revenue from lease on old post office • Increase in debt service for loan on post office rehabilitation project 12