HomeMy WebLinkAboutCCpkt2014-03-11Y{OUR}HOMETOWN
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP
March 11, 2014 6:30 p.m. —Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session at 6:30 p.m., March
11, 2014, at the Anna City Hall Administration Building, located at 111 N. Powell
Parkway (Hwy 5), regarding the following items:
1. Call to Order.
2. Roll Call and Establishment of Quorum.
3. Briefing/Discussion regarding space needs assessment for City facilities. (Clayton
Fulton)
4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the
City Council may enter into closed session to discuss any items listed or
referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code �551.071);
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072);
c. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information
that the City has received from a business prospect that the City seeks
to have locate, stay, or expand in or near the te>Titory of the City of
Anna and with which the City is conducting economic development
negotiations; or (2) To deliberate the offer of a financial or other
incentive to a business prospect described by subdivision (1). Tex.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 rivo working days prior to the meeting so that appropriate arrangements can be made.
03-ll-14 CC Workshop Meeting Agenda.doc 1 Posted 03-07-14
Gov't Code &551.087 1, proposed retail development, Villages of
Hurricane Creels.
The council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
5. Consider/Discuss/Action on any items listed on posted agenda for March 1 1, 2014
City of Anna City Council Regular Meeting or any Closed Session occurring
during this Workshop, as necessary.
6. Adjourn.
This is to certify that I, Philip Sanders, City Manager, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5000 p.m., March 7, 2014.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
034144 CC Workshop Meeting Agenda.doc 2 Posted 03-0744
Y{OUR} HOMETOW N
Council Meeting: March 11, 2014
Account Code #: N/A
Budgeted Amount: N/A
Item No.
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Clayton Fulton
Date Prepared: 3/06/14
Exhibits: Q Yes ❑ No
AGENDA SUBJECT: Briefing/Discussion regarding space needs assessment for City
facilities
SUMMARY: During the FY 14 budget preparations, staff discussed the need for a
consultant to review our current needs for space determine what you future space and
facility needs will be at certain population points.
Melissa Volcey from BV Architects will present the results of her study during the
workshop session. Ms. Vokey will illustrate the potential size and costs of city facilities
to meet the needs for each department based upon staffing levels at 15,000, 25,000 and
50,000 in population.
To complete the study, Ms. Volcey researched cities with comparable population, staffing
levels, and growth patterns. Using those cities as a benchmark, Ms. Volcey developed
preliminary concepts we can to begin planning for the needed facilities. Preliminary
planning budgets and land space needs have also been established.
The attached power point presentation will be reviewed during the workshop.
RECOMMENDATION: None
y{p�Tg,}HOMETOWN
CITY OF ANNA AGENDA NOTICE —CITY COUNCIL REGULAR MEETING
March 11, 2014
7:30 p.m. —Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., March
111 2014, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of
attendance. If you wish to speak on an open -session agenda item please fill out the
Opinion/Speaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any issues that are brought Zip during this
section that are not on the agenda, other than to make statements of specific
factual information in response to a citizen's inquiry or to recite existing
policy in response to the inquiry.
4. Receive reports from Staff or the City Council about items of community
interest. Items of community interest include: expressions of thanks,
congratulations, or condolence; information regarding holiday schedules; an
honorary or salutary recognition of a public official, public employee, or
other citizen (but not including a change in status of a person's public office
or public employment); a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social, ceremonial,
or community event organized or sponsored by an entity other than the
governing body that was attended or is scheduled to be attended by a member
of the governing body or an official or employee of the municipality; and
announcements involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act,
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-I 144 CC Regular Meeting Agenda.doc i Posted 03-0744
5. Consent Items. These items consist of non -controversial or "housekeeping"
items required by law. Items may be considered individually by any Council
member making such requestprior to a motion and vote on the Consent Items.
or Approve City Council Minutes for February 25, 2014 Regular
�/' Meeting
b.Approve a Resolution approving the final plat of the Oak Hollow
10 Phase 6A Addition. (Maurice Schwanke)
Approve a Resolution approving the preliminary plat of the Camden
Parc Addition. (Maurice Schwanke)
Vd. Approve a Resolution approving the Constiens development plat.
(Maurice Schwanlce)
e. Approve a Resolution approving the Adams development plat.
(Maurice Schwanke)
Approve a Resolution repealing Resolution No. 2014-02-05 regarding
a public hearing on roadway impact fees. (Maurice Schwanke)
4/gr. Approve a Resolution approving the 2014 Facilities Use Agreement
with AYSA. (City Manager)
h. Receive presentation of the Quarterly Investment Report. (Clayton
Fulton)
�i. Approve a Resolution reviewing the City's Investment Policy.
(Clayton Fulton)
6. Consider/Discuss/Action regarding an Ordinance repealing all other previous
ordinances and/or resolutions that adopted or approved a personnel policy
manual and/or personnel regulations. (City Manager)
7. Consider/Discuss/Action regarding a Resolution approving the City of Anna
Personnel Policy Manual. (City Manager)
8. Consider/Discuss/Action regarding a Resolution approving an engineering
services contract for the Hackberry Elevated Storage and Water Main Project.
(Rob Woods)
9. Approve a Resolution malting an appointment to the TAPS Public Transit
Technical Advisory Committee. (City Manager)
10. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551,
the City Council may enter into closed session to discuss any items listed or
referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-1144 CC Regular Meeting Agenda.doc 2 Posted 03-0744
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code, 551.071),
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072),
c. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information
that the City has received from a business prospect that the City seeks
to have locate, stay, or expand in or near the territory of the City of
Anna and with which the City is conducting economic development
negotiations; or (2) To deliberate the offer of a financial or other
incentive to a business prospect described by subdivision (1). Tex.
Gov't Code .551.087); proposed retail development; Villages of
Hurricane Creels.
The council fiu-ther reserves the right to enter into executive session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
11. Consider/Discuss/Action on any items listed on posted agenda for March 11,
2014 Workshop Session or any closed session occurring during this Regular
Meeting, as necessary.
12. Adjourn.
This is to certify that I, Philip Sanders, City Manager, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City
Hall bulletin board at or before 5:00 p.m. March 7, 2N4.
City Manager
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is
considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-
3325 two working days prior to the meeting so that appropriate arrangements can be made.
034 144 CC Regular Meeting Agenda.doc 3 Posted 03-07-14
MINUTES OF
CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOP
February 25, 2014
6:30 p.m. —Anna City Hall Administration Building
The City Council of the City of Anna met in Workshop Session at 6:30 p.m., February
25, 2014, at the Anna City Hall Administration Building, located at III N. Powell
Parkway (Hwy 5), regarding the following items:
1. Call to Order.
Deputy Mayor Pro Tem James T. Coolc called the meeting to order at 6:30 pm.
2. Roll Call and Establishment of Quorum.
Deputy Mayor Pro Tem James T. Cook and Council Members Lauren Lovato,
Chad Barnes and Dick Dowd were present. Mayor Mike Crist and Council
Members John Hopewell and Nathan Bryan were absent.
3. Discussion/Briefing regarding space needs assessment for City Facilities.
(Clayton Fulton)
City Manager, Philip Sanders presented the item and stated that it will be on the
next city council meeting on March 11, 2014.
4. Briefing by the Police Department on applying for a Justice Assistance Grant
to add a police officer to handle Crime Prevention/Victim's Assistance.
(Chief Jenks)
Chief Jenks presented the item to council stating that there is not a grant out there
that will pay 100% for the police officer so they will not be applying for a grant at
this time.
Council Member Barnes made the motion to enter closed session at 6:37 pm.
Council Member Lovato seconded the motion. Motion passes.
AYES 4 NAY 0 ABSTAIN 0
5. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551,
the City Council may enter into closed session to discuss any items listed or
referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts
02-25-14 CC Workshop Meeting Minutes.doc 1 02-25-14
with Chapter 551 of the Government Code (Tex. Gov't Code
551.071 ;
b. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial
information that the City has received from a business prospect
that the City seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To
deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code iz551.087
I; proposed retail development; proposed residential and mixed
use developments.
c. discuss or deliberate personnel matters: City Secretary Update;
positions in Public Works Department including Parks
Superintendent and Administration Assistant. (Tex. Gov't Code
55� 1.074).
The council further reserves the right to enter into executive session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
Council Member Barnes made the motion to return to open session at 6:57
in. Council Member Dowd seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
6. Consider/Discuss/Action on any items listed on posted agenda for February
25, 2014 City of Anna City Council Regular Meeting or any Closed Session
occurring during this Workshop, as necessary.
Council Member Barnes made the motion to take no action. Deputy Mayor Pro
Tem Coolc seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
7. Adjourn.
Council Member Barnes made the motion to adjourn at 6:57 pm. Council Member
Dowd seconded the motion. Motion passes.
AYE 4
NAY 0
ABSTAIN 0
02-25-14 CC Workshop Meeting Minutes.doc 2 02-25-14
ATTEST:
Natha Willcison3 City Secretary
APPROVED:
James T. CUki 5 Deputy Mayor Pro Tem
02-25-14 CC Workshop Meeting Minutes.doc
o2-2s-1a
MINUTES OF
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING
February 25, 2014
30 p.m. — Anna City Hall Administration Building
The City Council of the City of Anna met in Regular Session at 7:30 p.m., February 255
2014, at the Anna City Hall Administration Building, located at 111 North Powell
Parkway (Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a reco�°d of
attendance. If you wish to speak on an open -session agenda item please fill out the
)pinion/Speaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1. Call to Order.
Deputy Mayor Pro Tem James T. Cook called the meeting to order at 7:30
pm.
2. Invocation and Pledge of Allegiance.
Deputy Mayor Pro Tem James T. Coolc gave the invocation.
3. Citizen comments. Citizens are al/owed 3 minutes to spec/r. The Coarncil is
unable to respond to or discuss any issues that are brought up during tills
section that are not on the agenda, other than to make statements of specific
factual information in response to a citizen's inquiry or to recite existing
policy in response to the inquiry.
None
4. Receive reports from Staff or the City Council about items of community
interest. Items of community interest include: expressions of thanks,
congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or
other citizen (but not including a change in status of a person's public office
or public employment); a reminder about an upcoming event organized or
sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other
than the governing body that was attended or is scheduled to be attended by
a member of the governing body or an official or employee of the
municipality; and announcements involving an imminent threat to the
public health and safety of people in the municipality that has arisen after
the posting of the agenda.
City Manager, Philip Sanders mentioned the GACC Awards Banquet would
be Saturday, March 1, 2014.
02-25-14 CC Regular Meeting Minutes.doc 1 02-25-14
5. Consent Items. These items consist of non -controversial or "housekeeping"
items required by law. Items may be considered individually by any Council
member making such request prior to a motion and vote on the Consent
Items.
a. Approve City Council Minutes for February 11, 2014 Regular
Meeting.
b. Receive the Annual Report on the Police Department Seizure
Account. (Chief Jenks)
Council Member Barnes made the motion to approve. Council Member
Lovato seconded the motion. Motion passes.
AYE 4
NAY 0
ABSTAIN 0
6. (a) Public Hearing: To hear public comments on proposed amendments
to the Comprehensive Plan concerning the 2014 Water Distribution
System Master Plan and the 2014 Wastewater Collection System Plan
elements. (Maurice Schwanke)
Maurice Schwanke, Director of Planning and Development presented the item
to council and answered questions. Deputy Mayor Pro Tem Cook opened the
public hearing at 7:36 pm. There was no public comment. Deputy Mayor Pro
Tem Cook closed the public hearing at 7:36 pm.
(b) Consider/Discuss/Action adopting an ordinance of the City of Anna
on proposed amendments to the regarding the 2014 Water Distribution
System Master Plan and the 2014 Wastewater Collection System Master
Plan elements. (Maurice Schwanke)
Council Member Dowd made the motion to adopt the ordinance as amended
with proper labeling as Exhibit A. Council Member Barnes seconded the
motion. Motion passes.
AYE 4
NAY 0
ABSTAIN 0
Public Hearing: City Council to hear public comment on proposed
2014 amendments to the Land Use Assumptions, Capital Improvement
Plan and Amendments to the Water and Wastewater Impact Fees and
presentation by staff regarding same. (Maurice Schwanke)
Maurice Schwanke, Director of Planning and Development presented the item
to council and answered questions. Mr. Schwanke introduced Consulting
Engineer Gary Hendricks who gave his presentation of the Water and
Wastewater Impact Fee Update. Deputy Mayor Pro Tem Cook opened the
public hearing at 8#07 pm. Anna resident Brad Harris had a couple of
questions. Deputy Mayor Pro Tem Cook closed the public hearing at 8:09 pm.
02-25-14 CC Regular Meeting Minutes.doc 2 02-25-14
(b) Consider/Discuss/Action on a Resolution adopting amendments to the
Land Use Assumptions, Capital Improvement Plan and Amendments to
the Water and Wastewater Impact Fees. (Maurice Schwanke)
Council Member Barnes made the motion to approve. Council Member Dowd
seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
8. (a) Public Hearing: City Council to hear public comment on Land Use
Assumptions and Capital Improvements Plan for proposed adoption of
Roadway Impact Fees and presentation by staff regarding same.
(Maurice Schwanke)
Maurice Schwanlce, Director of Planning and Development presented the item
to council and answered questions. Mr. Schwanke introduced Gary Hendricks
who made his presentation regarding Roadway Impact Fees. Deputy Mayor
Pro Tem Cook opened the public hearing at 8:23 pm. Anna resident, Brad
Harris had a couple questions. Deputy Mayor Pro Tem Cook closed the public
hearing at 8:25 pm.
(b) Consider/Discuss/Action on a resolution adopting Land Use
Assumptions and Capital Improvement Plan for proposed adoption of
Roadway Impact Fees. (Maurice Schwanke)
Council Member Barnes made the motion to approve. Council Member
Lovato seconded the motion. Motion passes.
AYE 4
NAY 0
9. Consider/Discuss/Action on a resolution setting the date and time for a
public hearing on the adoption of proposed Roadway Impact Fees.
(Maurice Schwanke)
Maurice Schwanlce, Director of Planning and Development presented the item
to council and answered questions. Deputy Mayor Pro Tem Cook made the
motion to approve. Council Member Dowd seconded the motion. Motion
passes.
Aye 4
NAY 0
Council did not enter closed session at this time.
ABSTAIN 0
10. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts
02-25-14 CC Regular Meeting Mimites.doc 3 02-25-14
with Chapter 551 of the Government Code (Tex. Gov't Code
551.071)1
b. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial
information that the City has received from a business prospect
that the City seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the City is conducting
economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described
by subdivision (1). (Tex. Gov't Code 551.087); proposed retail
development; proposed residential and mixed use developments.
c. discuss or deliberate personnel matters: City Secretary Update;
positions in Public Works Department including Parks
Superintendent and Administrative Assistant. (Tex. Gov't Code
551.074).
The council further reserves the right to enter into executive session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
11. Consider/Discuss/Action on any items listed on posted agenda for
February 25, 2014 Workshop Session or any closed session occurring
during this Regular Meeting, as necessary.
Council Member Barnes made the motion to take no action. Council Member
Lovato seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
12. Adjourn.
Council Member Dowd made the motion to adjourn at 8:28 pm. Council
Member Lovato seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
ATTEST; APPROVED:
Natha Willcison, City Secretary Milce Crist, Mayor
02-25-14 CC Regular Meeting Minutes.doc 4 02-25-14
Y{OUR} HOMETOW N
Council Meeting: March 11, 2014
Account Code #: N/A
Budgeted Amount: N/A
Item No
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Maurice Schwanke
Date Prepared: 03/11/14
Exhibits: ■Yes ❑ No
AGENDA SUBJECT: Approve a Resolution approving the final plat of the Oalc Hollow
PH 6A.
SUMMARY: A final plat has been received on approximately 34.41 acres of land that is
located east of Throckmorton Creek and north of Taylor Blvd. A preliminary plat was
approved for this property by the City Council April of 2013. The owner/developer is
proposing 112 residential lots and one open space tract. The open space tract will be
dedicated to the City as parlc land. The comment that the City Development Review
Committee have been satisfied.
PLANNING AND ZONING ACTION: The Planning and Zoning Commission
recommended approval of the Oak Hollow PH 6A final plat subject to the staff and
engineers comments at their March 3`d, 2014 meeting.
RECOMMENDED ACTION: Since the Developer has complied with all comments the
staff is recommending approval of the Resolution approving the Final Plat of the Oalc
Hollow PH 6A.
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CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE FINAL PLAT FOR
THE "OAK HOLLOW PH 6A" IN THE AREA GENERALLY LOCATED EAST OF
THROCKMORTON CREEK AND NORTH Of TAYLOR BLVD.
WHEREAS, In order to provide for the orderly development of land within the Anna city limits
and extraterritorial jurisdiction, the City Council of the City of Anna, Texas (the "City Council")
has adopted Part III -A of the Anna City Code of Ordinances ("Subdivision Regulations"); and
WHEREAS, the Planning and Zoning Commission has recommended that the City Council
approve the Oak Hollow PH 6A Final Plat.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval of Final Plat
The City Council hereby approves the Oak Hollow PH 6A final plat attached.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 11t" day
of March, 2014.
ATTEST:
Natha Wilkison, City Secretary
APPROVED:
Mayor, Mike Crist
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A FINAL PLAT OF
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P E LOTO N
OAK HOLLOW ESTATES,-
A1075
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Item No..5 C
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Y{OIIR} AOMETOW N
Council Meeting: March 11, 2014 Staff Contact: Maurice Schwanke
Account Code #: N/A Date Prepared: 03/OS/14
Budgeted Amount: N/A Exhibits: ■Yes ❑ No
AGENDA SUBJECT: Approve a Resolution approving the preliminary plat of the
Camden Parc.
SUMMARY: A preliminary plat has been submitted for "Camden Parc" on
approximately 57.48 acres of land that is located east of the Dart Rail Line and south of
Lindsey Lane (Cr. 376). The owner/developer is proposing 183 residential lots and one
commercial lot. A previous preliminary plat for this property was approved by Council
August of 2006 and has expired.
The preliminary plat has been reviewed by staff and City's engineers. Numerous
comments are on the preliminary plat. Most of the items will be addressed on the final
plat and construction plans.
The comments have been addressed and a letter submitting addressing such.
PLANNING AND ZONING ACTION: The Planning and Zoning Commission
recommended approval of the Camden Parc preliminary plat at their March 3ra, aoia
meeting subject to the staff and engineers comments.
RECOMMENDED ACTION: Approval of the Resolution approving the Preliminary
Plat of the Camden Parc.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE PRELIMINAY PLAT
FOR THE "CAMDEN PARC" IN THE AREA GENERALLY LOCATED EAST OF THE DART
RAIL LINE AND SOUTH Of LINDSEY LANE (CR 376).
WHEREAS, In order to provide for the orderly development of land within the Anna city limits
and extraterritorial jurisdiction, the City Council of the City of Anna, Texas (the "City Council")
has adopted Part III -A of the Anna City Code of Ordinances ("Subdivision Regulations"); and
WHEREAS, the Planning and Zoning Commission has recommended that the City Council
approve the Camden Parc Preliminary Plat.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval of Preliminary Plat
The City Council hereby approves the Camden Parc preliminary plat attached subject to the
staff review comments, attached hereto as Exhibit 1, and to be incorporated into the
construction plans.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 11t" day
of March, 2014.
ATTEST:
Natha Wilkison, City Secretary
Mayor, Mike Crist
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CRANNELL, CRANNELL & MARTIN CORPORATION
257o FM 407 STE tog, Highland Village, TX 75077
Office: 472-69i-66o5 Fax:472-691-6628
March 6, 2014
Maurice Schwanke
Director of Planning and Development
City of Anna
RE: Camden Parc Addition
Anna, Texas
Mr. Schwanke,
I received your comment letter for the above project. There were numbered comments that were
based on our DRC meeting. I revised the Preliminary Plat, Preliminary Utility Plan and
Preliminary Drainage Plan as follows.
Planning Comments
1) Adjusted Lot 1, Block B.
2) Adjusted Lots 3 and 4, Block C.
3) Checked dimensions along southeast property line and adjusted to match.
4) Added a steel barricade at the end of the cul-de-sac by the proposed detention pond.
5) This development will be a stand-alone project. And we will pursue easements and
agreements from downstream landowners to construct the lift station at the most
southerly location possible.
6) An HOA will be established for this development.
7) The new HOA will own and maintain the proposed detention pond.
City Engineer Comments
1) Added floodplain note on the plat.
2) Checked the plat calls versus the text on the boundary.
3) We will consider making the natural creek channel a greenbelt.
4) Showed a 30' wide water easement along our western property line.
5) We will pursue written releases from the companies that have the gas line easement and
water line easement.
6) The detention pond will be contained within a drainage easement.
7) We understand that a natural gas line crosses this property and we will have to cross this
gas line and the associated easement to enter our development.
March 6, 2014
Page Two
Preliminary Water and SS Plan Comments:
8) We added our engineer seal to the plans.
9) We will provide the design of the lift station with our final engineering plans.
10) We will pursue extending the 12" water line from our property to the south and obtain
easements from the landowners.
11) If this development crosses the Dart Right -of --way, we obtain Dart permits.
12) Showed existing water line along our westerly property line.
Preliminary Drainage Comments:
13) We will provide an offsite drainage area map with our final engineering plans.
14) Note added to the drawing stating "No lot to lot drainage allowed".
15) We will pursue an offsite drainage easement for approximately 500' through property to
the south. This will be a point at which there will be no impact to the downstream
channel.
16) We will design and construct a detention pond that will provide no increase in drainage
from our development.
17) A detention pond maintenance agreement for the detention pond will be set up between
the HOA and the City of Anna.
18) We will follow the City of Plano storm water drainage ordinance.
19) We added section A -A and B-B to the drawing showing where these two cross sections
are located.
If you have questions or require additional information, please contact this office.
Sincerely,
Jeff D. Crannell, P.E.
TBPE FIRM #605
JEFF D. CRANNELL
.50800
3/6/14
Council Meeting: March 11„ 2014
Account Code #: N/A
Budgeted Amount: N/A
Item No
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Maurice Schwanlce
Date Prepared: 03/5/14
Exhibits: ■Yes ❑ No
AGENDA SUBJECT: Approve a Resolution regarding "Constiens" "development plat.
SUMMARY:
The development plat submitted for your review is located within the extraterritorial
jurisdiction of the City. The tract is in the Henry Smith Survey, Abstract No. A8023 and
contains 5.4120 acres of land. The property is located at 1812 S Ferguson Parkway. The
owner(s) is proposing to build a new home on the tract which will also require a Collin
County approved septic system. The development plat meets the City of Anna
development plat requirements.
PLANNING AND ZONING ACTION: The Planning and Zoning Commission
recommended approval of the development unanimously at their meeting March 3, 2014.
RECOMMENDED ACTION: Approval of the development plat.
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CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE DEVELOPMENT
PLAT FOR THE "CONSTIENS DEVELOPMENT PLAT" GENERALLY LOCATED IN
ANNA'S EXTRATERRITORIAL JURISDICTION ALONG WEST OF FERGUSON
PARKWAY AND NORTH OF TAYLOR BLVD. AND IS SUBJECT TO THE SUBDIVISION
RULES AND REGULATIONS AS SET FORTH IN THIS RESOLUTION.
WHEREAS, In order to provide for the orderly development of land within the Anna city limits
and extraterritorial jurisdiction, the City Council of the City of Anna, Texas (the "City Council")
has adopted Part III -A of the Anna City Code of Ordinances ("Subdivision Regulations"); and
WHEREAS, the Planning and Zoning Commission has recommended that the City Council
approve the Constiens Development Plat.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval of Development Plat
The City Council hereby approves the Constiens development plat
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 11t" day
of March, 2014.
ATTEST:
Natha Wilkison, City Secretary
APPROVED:
Mayor, Mike Crist
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Council Meeting: March 115 2014
Account Code #: N/A
Item No. e,
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Maurice Schwanlce
Date Prepared: 03/5/14
Budgeted Amount: N/A Exhibits: ■Yes ❑ No
AGENDA SUBJECT: Approve a Resolution regarding "Adams" "development plat.
SUMMARY: The development plat submitted for your review is located within the
extraterritorial .jurisdiction of the City. The tract is located in the Henry Smith Survey,
Abstract No. A0823 and contains 5.339 acres of land. The property is located at 1622
Taylor Blvd. The proposed improvement is to build a new house on the tract which will
also require a Collin County approved septic system. The development plat meets the
City of Anna development plat requirements.
PLANNING AND ZONING ACTION: The Planning and Zoning Commission
recommended approval of the development plat unanimously at their meeting March 3,
2014.
RECOMMENDED ACTION: Approval of Development Plat.
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CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE DEVELOPMENT
PLAT FOR THE "ADAMS DEVELOPMENT PLAT" GENERALLY LOCATED IN ANNA'S
EXTRATERRITORIAL JURISDICTION NORTH OF TAYLOR BLVD. AND WEST OF
FERGUSON PARKWAY AND IS SUBJECT TO THE SUBDIVISION RULES AND
REGULATIONS AS SET FORTH IN THIS RESOLUTION.
WHEREAS, In order to provide for the orderly development of land within the Anna city limits
and extraterritorial jurisdiction, the City Council of the City of Anna, Texas (the "City Council")
has adopted Part III -A of the Anna City Code of Ordinances ("Subdivision Regulations"); and
WHEREAS, the Planning and Zoning Commission has recommended that the City Council
approve the Adams Development Plat.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval of Development Plat
The City Council hereby approves the Adams development plat
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 11t" day
of March, 2014.
ATTEST:
Natha Wilkison, City Secretary
APPROVED:
Mayor, Mike Crist
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Council Meeting: March 11, 2014
Account Code #
Amount:
Item No. :Sler
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Maurice Schwanlce
Exhibits: X Yes ❑ No
AGENDA SUBJECT: Approve a Resolution repealing Resolution No. 2014-02-OS regarding a
public hearing on roadway impact fees
SUMMARY: On February 25, the City Council approved Resolution No. 2014-02-OS that set
the date and time of a public hearing on roadway impact fees. Since then, the proposed service
areas for the roadway impact fee program are being revised and will need to be presented again
to the Impact Fee Advisory Committee and the City Council before the official public hearing is
held. The attached Resolution repeals the Council's prior action regarding setting the date for a
public hearing. When the revised service area map has been approved, the Council will be asked
to set a new date for a public hearing.
RECOMMENDATION: Staff recommends approval of the attached Resolution.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION REPEALING RESOLUTION NO. 2014-02-05 REGARDING A
PUBLIC HEARING ON ROADWAY IMPACT FEES
WHEREAS, On February 257 the City Council approved Resolution No. 2014-02-05 that
set the date and time of a public hearing on roadway impact fees; and,
WHEREAS, the City Council now desires to postpone said public hearing;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. The City Council of the City of Anna, Texas hereby repeals Resolution No.
2014-02-05.
PASSED by the City Council of the City of Anna, Texas, on this 11th day of March,
2014.
ATTEST:
Natha Wilkison, City Secretary
APPROVED:
Mike Crist, Mayor
CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 OF 1
X{QUft} HOMETOW N
Council Meeting:
Account Code # _
Amount:
March 11I 2014
Item No. C
City Secretary's use y
City of Anna
City Council Agenda
Staff Report
Staff Contact: City Manager
Exhibits: X Yes ❑ No
AGENDA SUBJECT: Approve a Resolution regarding the 2014 Facilities Use Agreement with
AYSA.
SUMMARY: Attached is a Resolution authorizing the renewal of the Facilities Use Agreement
with the Anna Youth Sports Association for 2014. The 2014 Agreement is nearly identical to the
2013 Agreement,
RECOMMENDATION: Staff recommends approval of the attached Resolution and
Agreement.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION APPROVING A FACILITIES USE AGREEMENT WITH THE ANNA
YOUTH SPORTS ASSOCIATION FOR 2014, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAME.
WHEREAS, the Anna Youth Sports Association (AYSA) or ("Association") is set up to
provide fundamental sports for children ages 5 to 18 years ; and,
WHEREAS, The Association's goal is to provide a basic knowledge of sports to the
players and to instill teamwork and good sportsmanship into every player; and,
WHEREAS, the Association desires to use facilities owned by the City of Anna ("City")
to operate their programs; and,
WHEREAS, the City desires to enter into a Facilities Use Agreement (the "Agreement")
that formally authorizes the Association to use City facilities to operate their programs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. The City Council of the City of Anna, Texas hereby approves the
Agreement attached hereto as Exhibit 1, and authorizes the City Manager to execute
same.
PASSED by the City Council of the City of Anna, Texas, on this 11t" day of March,
2014.
ATTEST:
Natha Wilkison, City Secretary
APPROVED:
Mike Crist, Mayor
CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 OF 1
FACILITIES USE AGREEMENT
This Facilities Use Agreement (this "Agreement") is made by and between the City %J Anna, Texas (the
"City") and the Anna Youth Sport Association ("AYSA" or the "Association"), a Texas nonprofit
association. The City and the Association are collectively referenced in this Agreement as "the Parties."
FOR AND IN CONSIDERATION of the mutual promises and undertakings herein set out, the Parties agree
as follows:
I.
The City agrees to permit the use of its facilities commonly known as the Sherley Parlc baseball field, the
Johnson Park baseball/softball fields, and the Slayter Creek Park baseball/softball fields (collectively, the
"Spring Ball Facilities") for the Association's 2014 Spring Baseball and Softball Regular Season. The
Spring Baseball and Softball Regular Season shall run from March 1 through July 31 and shall consist of the
regular season games with a maximum of two post -season tournaments. The Association shall not schedule
games to be played on the fields at Slayter Creek Park without prior approval from the City. Any request by
the Association for field usage after July 31 for the Spring Baseball and Softball Regular Season will be
negotiated between the City and the Association. "Regular Season" is defined as actual regular season
games and post -season tournaments, not including practices, try -outs, scrimmages, or preseason games. The
City agrees that with the exception of the fields at Slayter Creels Park, the Association shall have priority use
of the Spring Ball Facilities for team practices during the regular season from 5:00 p.m. to 9:30 p.m. Monday
through Friday, and from 9*00 a.m. to 9:30 p.m. on Saturday and Sunday. The Association shall provide the
City with the regular season practice schedule for each field.
II.
The City agrees to allow the Association to use and manage the concession buildings at Sherley Parlc,
Johnson Parlc, and Slayter Creek Parlc (collectively, the "Concession Buildings") in connection with athletic
events that occur during the term of this Agreement, except that the Anna Athletic Booster Club shall be
given the first option to use the Concession Buildings in connection with UIL baseball and softball games
sponsored by Anna ISD. All concession operations shall be in compliance with applicable state and local
health codes, and the Association shall obtain any required health permits prior to its use of the Concession
Buildings. The Association agrees to pay the City a flat fee of $1,000 for the entire calendar year or $350
per quarter. Such payment(s) shall be due on January 30 or (if made on a quarterly basis) the first payment is
due on January 30 with additional quarterly payments due the first day of April, July, and October. In the
event the Association does not provide concessions for athletic events that occur during the term of this
Agreement, the City may authorize other organizations to use and manage the Concession Buildings to
provide concessions at those events.
The Association acknowledges that its use of the Spring Ball Facilities and Concession Buildings
(collectively, the "Park Facilities") under this Agreement is non-exclusive and that the City has final
authority over the scheduling of all Association use (including games and team practices) of the Park
1
Facilities under this Agreement. The Association shall provide the City with the schedule of games for each
regular season at least two weeks prior to the start of each regular season. Except as noted below, the
Association may reschedule regular season games provided that, the authorized Association representative
notifies the City of the schedule change in advance, and the change does not interfere with another
previously scheduled use of the Park Facilities. The Association shall not schedule or reschedule games to
be played on the athletic fields at Slayter Creels Park without prior approval from the City.
The non-exclusive use by the Association of the Park Facilities is subject to the terms of an Interlocal
Agreement between the City of Anna and Anna Independent School District ("Interlocal Agreement")
executed by said parties on March 20, 2006, as amended. To the extent of any conflict between the Parties'
obligations under this Agreement and the City's obligations under the Interlocal Agreement, the City's
obligations under this Agreement will yield to the Interlocal Agreement and the City shall not be liable for
any damages that may be caused or occasioned by any such conflict.
V.
Not withstanding anything in this Agreement, the Association's use of the Park Facilities shall be subject to
and yield to any and all repairs, maintenance, and construction activities, deemed necessary by the City to
preserve, repair, maintain, or expand the Park Facilities or any public facilities owned or operated by the
City. The City shall not be liable for any damages that may be caused or occasioned by any such repair,
maintenance, or construction activity.
VI.
The term of this Agreement shall be for one year from January 1, 2014 through December 31, 2014.
VII.
Upon termination of this Agreement, the Association and the City may negotiate a new agreement. The
Association shall have 30 days to remove movable equipment that it owns that is not of a permanent nature,
upon termination of this Agreement. Nothing herein shall prohibit the City from entering into facilities use
agreements with other organizations provided that other such agreements do not conflict with this
Agreement. The City reserves the right to utilize the Park Facilities at all times other than when the City's
use would unreasonably interfere with Association regular -season games that have been properly scheduled
in accordance with this Agreement.
VIII.
The Association shall not assign this Agreement nor shall it sublease or rent out any property of the City.
This provision includes sports camps and tournaments. Due to the necessity of inter -league play in order to
compete some leagues, the Association shall insure that an Association team is scheduled for each game
played on any part of the Park Facilities.
�a
The Association shall not engage in any business on any part of the Park Facilities or do anything in
connection therewith which shall be in violation of any existing state or federal law or municipal ordinances,
or use the same in such manner as to constitute a nuisance. The collection of admission or "gate" fees by the
Association is permissible, for no more than two tournaments or special events per calendar year, as long as
the Association makes the request to the City for approval at least two weeks prior to the start of the
tournament or special event. Association agrees that the location of such admission access points shall not
prevent or impede other park users from accessing other common or general areas of the park, including but
not limited restrooms. The collection of tournament entry/registration fees by the Association is permissible.
X.
THE ASSOCIATION SHALL INDEMNIFY AND HOLD HARMLESS THE CITY, ITS AGENTS,
OFFICIALS AND EMPLOYEES FROM ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS,
DEATH, PERSONAL INJURY AND PROPERTY DAMAGE AND ALL OTHER CLAIMS IN ANY
WAY RELATED TO, ARISING OUT OF, OR MADE IN CONNECTION WITH ANY ACTIVITIES OF
THE ASSOCIATION OR ANY OF ITS MEMBERS OR PARTICIPANTS. The Association shall maintain
a general liability insurance policy in the amount of at least one million dollars ($1,000,000) and shall name
the City as an additional insured on its said policy. The coverage shall contain no special limitations on the
scope or protection afforded to the Association, its officials, officers and employees. At least two weeks in
advance of the first regular season identified in this Agreement, the Association must provide the City with a
certificate of such insurance issued by the insurer. The certificate shall state that the City is an additional
insured and that the insurer must provide at least 30 days notice to the City prior to the cancellation of the
policy.
XI.
The Association shall submit to the City the names, addresses and phone numbers of all Association officers
and board members within two weeks after election or appointment. The Association shall furnish to the
City rosters of all teams, players, coaches and other participants including names, addresses and telephone
numbers for all such persons and a listing of the full schedule for the season. The rosters shall be submitted
within four weeks after completion of registration and the full schedule shall be submitted at least two weeks
prior to the first regular season game. The Association shall also submit a copy of all contracts, if any,
entered into by the Association for any of its operations related to the Park Facilities including but not
limited to concessions, umpires/referees, equipment rentals, and field maintenance.
XII.
Within 60 days of the end of the calendar year, the Association shall submit to the City Manager the
Association's annual financial report for the prior year which shall include the revenue collected and
expenditures that occurred during the reporting period, and the reporting period ending balance of any bank
accounts operated by the Association. The Association shall provide written notice to the City of all
meetings of the Association's general membership, Board of Directors and Executive Board at least seventy-
two (72) hours prior to any such meeting. Said written notice shall be by e-mail to an address provided to
the Association President by the City Manager, and shall include the date, time, and location of the meetings,
and a copy of the meeting agenda (if any). Similarly, the Association shall provide written e-mail notice of
3
the cancelation of any meetings of Association's general membership, Board of Directors and Executive
Board at the same time notice of cancellation is provided to members of the Board of Directors or Executive
Board,
XIII.
The Association shall conduct criminal background checks on all of its volunteers and participants, including
but not limited to coaches, board members, and any other person acting in an official capacity with any
organization directly overseeing the Association's youth activities. The Association shall employ the
National Alliance for Youth Sports to conduct such checks or a reputable company licensed by the State of
Texas to conduct such checks. These checks shall be conducted prior to the beginning of each regular season
and shall remain valid for the calendar year. The Association shall also adopt and publish a criminal
background check policy to be used for determining an individual's eligibility to coach or otherwise
participate in its youth activities. Should an individual be disqualified as a result of the check, the
Association will prohibit that individual from serving in any capacity with the Association's activities. The
Association shall establish a policy as to how its criminal background checks will be processed and will pay
for the cost of each check. The Association shall furnish to the City a listing of the persons that have
successfully undergone a criminal background check prior to the beginning of any individual's involvement
with any youth -related activities. An Association Board Member shall sign this listing for final verification
of the actions taken by the Association.
XIV.
The Association shall furnish in writing to the City the names, addresses, and telephone numbers of persons
designated as the Association's "Field Managers." In the case of inclement weather, it shall be the
responsibility of a Field Manager to contact and discuss field playability with a "City Representative" before
a scheduled game, said Representative(s) to be designated in writing by the City Manager. When this
Agreement provides for a City Representative to make a decision, consult with a Field Manager, or
otherwise act in connection with the Association's use of the Park Facilities, the Field Manager must solely
rely on the decision or action of a City Representative, subject to any contrary decision or action by the City
Manager or a licensed peace officer acting in a law -enforcement capacity.
XV.
The Association agrees to stop play and all other operations on any part of the Parlc Facilities by 11:00 p.m.,
unless it receives written permission to go beyond 11:00 p.m. from the City's Representative. The
Association shall have the responsibility to turn off all field lighting.
XVI.
The Association agrees to pay the City a fee of $0 per resident player and $10 per non-resident player per
regular season for those leagues/teams scheduled to play on any part of the Park Facilities. This fee is due to
the City within two weeks after the start of each regular season. The Association shall pay a 10% late fee in
addition to any fees paid after the due date.
XVII.
C!
The Parties shall have the obligations and shall abide by the standards set forth in the below referenced
exhibits as qualified herein. The City's obligations as to maintenance of the Park Facilities shall be limited to
providing the Park Facilities in a reasonably useable condition, subject to weather and other factors beyond
the City's control. Notwithstanding any part of this Agreement, the Parties understand and agree that by
entering into this Agreement, the City is not waiving any immunities or limitations of liability available to it
under the law and that its obligations as set forth in this Agreement are not intended to create and do not
create any duty or standard of care that a municipality would not otherwise be required to meet to avoid
liability under Texas law. The nature of this Agreement is to allow the Association limited use of certain
City -owned facilities provided that the Association observes the various obligations, restrictions, and
limitations set forth herein. Said obligations, restrictions, and limitations are not in the nature of services
provided to the City. All services that the Association provides and that relate to its use of facilities under
this Agreement are services that the Association provides exclusively to its members and participants, and
while this Agreement governs to some extent the manner in which said services are to be provided, the
Parties understand and agree that the Association is not providing and shall not provide any goods or services
to the City under this Agreement. It is further understood and agreed to by the Parties that this Agreement is
not a contract subject to Chapter 271, Subchapter 1. of the Texas Local Government Code. This Agreement is
intended to be exclusively between and to benefit only the City and the Association, and the Parties do not
intend that any third party should benefit from this Agreement or obtain any rights or claims hereunder. It is
especially provided and agreed by and between the Association and the City that the exhibits referenced
below shall be part of this Agreement as if set out in their entirety said exhibits being:
EXHIBIT A —Facilities Maintenance
EXHIBIT B —Field Inspection and Closure
EXHIBIT C —Concession Buildings Maintenance
XVIII.
This Agreement shall not become effective unless and until the Association provides the City with a true and
correct copy of a cercate issued by the Office of the Texas Secretary of State —or other proof satisfactory
to the City —that the Association has properly filed with said Office a statement appointing an agent
authorized to receive service of process in accordance with Vernon's Ann.Texas Civ.St. Art. 1396-70.01,
Sec.12(a), et seq., as amended (the "Agent"). The Association shall thereafter provide the City with a copy,
upon filing, of any amendment(s) to such statement that occur during the term of this Agreement and for two
years thereafter. Further, the Association shall take all necessary steps to assure that the City has been
provided written notice of the identity and the mailing address and the physical address of the Agent. The
obligations in this paragraph shall survive for two years after the termination of this Agreement.
XIX.
Any violation by the Association of any of the provisions of this Agreement shall result in the termination of
this Agreement and the City's obligations hereunder once the City has provided the Association with
sufficient time to cure such violation after the City provides written notice of such violation. In the event
any such violation relates to nonpayment or untimely payment by the Association of any sums due
5
hereunder, the Association shall have 60 days after the City provides said notice in which to cure the
violation, or such other time as agreed to by the Parties in writing. In the event said violation is for other
than nonpayment or untimely payment by the Association, the Association shall have 30 days after the City
provides said notice in which to cure said violation, or such other time as is agreed to by the Parties in
writing.
Notices required to be provided under this Agreement shall be sent by certified U.S. mail, return receipt
requested, and shall be considered to have been provided on the date of mailing to the following addresses:
If to the City:
City Manager
City of Anna
I I I N. Powell Parkway
City of Anna, Texas 75409
If to the Association:
This agreement is made and entered into on the
CITY OF ANNA:
City Manager
ANNA YOUTH SPORTS ASSOCIAITON:
Association President
EXHIBIT A
FACILITIES MAINTENANCE
1. The City shall maintain the turf area of all athletic fields.
2. The City shall maintain allbacic-stops, fences, and gates.
3. The City shall maintain all bleachers and dugouts.
4. The City shall maintain the ball field lighting systems.
5. The City shall be responsible for the maintenance of any irrigation systems.
6. The City shall be responsible for hauling off trash that has been properly deposited in trash dumpsters.
7. The Association shall provide all bases, pitching plates, soccer goals, and all other equipment required
for game play. All soccer goals provided by the Association shall be removed to the edge of the
maintained turf areas at the conclusion of each practice or game. Other than bases, pitching plates, soccer
goals, and other game -play equipment owned by the Association, the Association shall not permit any
damage or removal of any part of the Park Facilities, and shall at all times during its use of the Park
Facilities maintain the Park Facilities in good and safe condition. If at any time the Association discovers
any poor, damaged or unsafe condition of the Park Facilities, it shall immediately notify a City
Representative of same.
8. Unless otherwise provided by the City, the Association shall perform all pre -season infield clay
maintenance to include adding clay, clay renovation, and cutting infield areas and base paths. The City
shall provide the clay for said maintenance. The Association shall build the pitcher's mounds if needed.
The City shall provide clay, sand, soil, etc. to be used in leveling or backfilling low areas when deemed
necessary by the City.
9. Unless otherwise provided by the City, the Association shall regularly drag and maintain the infields in a
weed -free and playable conon.
10. Unless otherwise provided by the City, the Association shall mark all foul lines, boundary lines, and
other field markings required for game play.
11. Following any use by the Association of the athletic fields at Slayter Creek Park, the Association shall
ensure that the athletic fields (turf, infields, home plate, bases, base lines, pitcher's mound, etc.) are
returned to an acceptable condition for use by other organizations consistent with the City's policies for
athletic field maintenance. The Association shall not adjust or allow any adjustment of the athletic fields
at Slayter Creek Park that create bases or baselines inside a grass infield. The Association shall not make
or allow any other alterations or adjustments to the athletic fields at Slayter Creek Park that are
inconsistent with the use required by the Anna ISD for their UIL baseball and softball practices and
games.
12. The Association shall be responsible for maintaining all ParK Facilities areas and all adjacent grounds in
a litter4ree condition during its use of the Park Facilities. All litter shall be placed in the bins, cans, and
receptacles provided by the City. The City shall provide pick up for these receptacles.
13. The Association shall be responsible for cleaning the City owned restroom facilities adjacent to the Pat
Facilities and shall provide all necessary supplies, during and immediately after its use of the Park
Facilities,
14. The Association shall not perform any maintenance to any turf area or make any modifications to the
Park Facilities without written permission from the City.
15. The Association shall be responsible for securing the Parlc Facilities at the end of each day or evening of
play. This includes, but is not limited to, locking all gates and doors and turning off all interior building
lighting, and field lighting.
16. The Association shall prohibit its coaches/players from hitting baseballs into any fence unless it occurs in
the natural course of a game. Failure to enforce this policy may result in the Association incurring the
costs associated with the repairs of the fencing.
17. If the Association desires to request any special park components or other special services be provided by
the City for tournaments or other special events, such request shall be submitted to the City at least two
weeks prior to the start of the tournament or event.
EXHIBIT B
FIELD INSPECTION AND CLOSURE
Reasons for Athletic Field Closure
1. It is raining or there is a threat of lightning or other dangerous weather condition at game
time.
2. Baseball/softball infields, outfields, soccer fields, or other turf areas are too wet.
3. Athletic Fields need to be closed in the interest of participant safety and/or preservation of
good playing surfaces.
CitY's
General
Procedures
for Athletic
Field
Closure
(these
are internal
Citesprocedures
for informational
purposes
and
are subject to
change without notice)
(Weekdays)
1. Inspect Athletic Fields by 3:00 p.m.
2. Make -decision based upon field condition or weather.
3. Consult with the appropriate Field Manager, or his/her designee, about the status of the
field(s).
4. Should the Association's Field Manager and the City Representative not agree, the decision of
the City Representative shall be final.
5. Check weather and field conditions on evenings when fields will be in use after 6*00 p.m.
When necessary, a City Representative will come in and close the fields affected.
(Weekends)
1. Inspect Athletic Fields by 3:00 p.m. on Friday and by 7:00 a.m. on Saturday.
2. Make a decision based upon field condition or weather at the time if possible.
3. If a decision at 3:00 p.m. Friday is not possible, a City Representative familiar with the
Athletic Fields will make decisions on field closure as needed throughout the weekend.
4. A City Representative will consult with the Association's Field Manager about the status of
the fields.
5. Should the Association's Field Manager and a City Representative not agree, the decision of
the City Representative shall be final.
Implementation
1. Thep responsibility for malting field closure decisions rests with the City Representative
responsible for Athletic field maintenance. However, to the extent a Field Manager observes any
weather condition or condition of the field or Park Facilities that threatens safe play, the Field
Manager must stop play until the condition has ceased or been repaired and the condition is no
longer a threat to safety.
2. The appropriate Association's Field Manager has the responsibility to inform the Association and
the participants about the field closure decision.
EXHIBIT C
CONCESSION BUILDINGS MAINTENANCE
1. The Association shall appoint a Concession Bungs manager who shall be responsible for the
maintenance and operation on the Association's concession operations and for compliance with the
policies outlined in this Exhibit "C".
2. The Association shall be responsible for cleaning the interior of the building after each and every use or
event. Cleaning shall include but is not limited to the following:
• All food products and all opened pre -packaged food bags or containers shall be removed from the
building. Unopened pre -packaged food left in the building must be placed in the storage area off the
floor and stored in a manner that prevents contamination or access by rodents, roaches or other
vermin.
• All countertops, tables, and other surfaces shall be wiped clean with a disinfectant cleaning product.
Any stains, dirt, grease, or food product residue on the walls, doors, and window coverings shall also
be removed and surfaces shall be wiped clean.
• All floor spills shall be mopped and cleaned with water and a disinfectant cleaning product.
• The entire floor area shall be swept clean and all food product residue shall be removed from the
building.
• All trash containers must be emptied and fitted with a clean plastic liner. All trash must be placed in
the trash dumpster provided by the City located in the parking lot.
• Barbeque grills and propane containers shall not be stored in the Concession Buildings
3. The Association shall be responsible for securing the Concession Buildings at the end of each day or
evening of play, or event. This includes, but is not limited to, locking all doors and service windows and
turning off all interior building lighting.
4. The Association shall not permit any damage or removal of any part of the Concession Buildings, the
associated equipment and facilities, and shall at all times maintain the buildings, equipment and facilities
in good and safe condition. If at any time the Association discovers any poor, damaged or unsafe
condition of the building facilities or equipment, it shall immediately notify the City of same.
5. The Association shall be responsible for maintaining all Concession Building and all adjacent grounds in
a litter -free condition during its use of the facilities. All litter shall be placed in the bins, cans, and
receptacles provided by the City.
6. The Association shall be prohibited from performing any maintenance or making any modifications to
the Facilities without written permission from the City.
y{OUR} HOMETOW N
Council Meeting: March 11, 2014
Account Code #: N/A
Budgeted Amount: N/A
Item No.
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Clayton Fulton
Date Prepared: 3/6/14
Exhibits: Q Yes ❑ No
AGENDA SUBJECT: Presentation of the Quarterly Investment report
SUMMARY: In accordance with the Public Funds Investment Act, the City is required
to submit a quarterly report on the investment of all Public Funds held by the City.
The attached report has been developed by our investment advisors, Valley View
Consulting, LLC. The report will review the following:
• Review of economic conditions
• Review of the City's holdings
• Comparison of book vs. market value
• Allocation information
• Other information related to the PFIA
RECOMMENDATION: None, no action is required.
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Item Now J
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Y{OUR} HOMETOW N
Council Meeting: March 11, 2014 Staff Contact: Clayton Fulton
Account Code #: N/A Date Prepared: 3/06/14
Budgeted Amount: N/A Exhibits: Q Yes ❑ No
AGENDA SUBJECT: Approve a Resolution reviewing the City's Investment Policy
SUMMARY: The Public Funds Investment Act (PFIA) states that "the governing body
of an investing entity shall review its investment policy and investment strategies not less
than annually". To maintain compliance with the PFIA the Council must pass an
ordinance or resolution stating they have reviewed the investment policy for the City of
Anna.
Staff reviewed our investment policy along with Valley View Consultants, our
investment advisors. No substantive changes have been made. Only a few minor text
edits have been made; otherwise this version of the policy has no changes from the
version reviewed last year.
RECOMMENDATION: Staff recommends that the Council approves the resolution
reviewing the investment policy.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION REVIEWING THE INVESTMENT POLICY OF THE CITY OF ANNA.
WHEREAS, the City of Anna, Texas ("the City") is committed to principles and
practices of open and fair government that honor the public trust; and
WHEREAS, the City of Anna, Texas City Council ("City Council") has determined
that it is in the interests of the citizens of Anna to adopt an Investment Policy that
establishes policies and procedures to govern the management and care of public
funds;
WHEREAS, The Public Funds Investment Act ("the Act") requires annual review of
the City's Investment Policy
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT.
Section 1. Recitals Incorporated.
The above -referenced recitals are incorporated herein as if set forth in full for all
purposes.
Section 2. Investment Policy Reviewed
The City Council has hereby reviewed the City's investment policy and investment
strategies.
PASSED by the City Council of the City of Anna, Texas, on this the 11t" day of March,
2014.
ATTEST: APPROVED:
Natha Wilkison, City Secretary
CITY OF ANNA, TEXAS RESOLUTION NO.
Mike Crist, Mayor
Page 1 of 1
City of Anna, Texas
Investment Policy
1Vlarch 11, 2014
March 11, 2014 0
INVESTMENT POLICY
A component part of the overall financial management of the City of Anna, Texas is an effective
cash management plan. Many factors determine the amount of funds on hand during any fiscal
year, but these funds are an important revenue source for the City budget. It is imperative that
these funds be managed in such a way as to be responsive to the public need and consistent with
a conservative cash management plan. To provide this framework for effective cash
management, an Investment Policy and a Statement of Investment Strategy have been prepared.
Purpose:
The Investment Policy is authorized by the City Council of the City of Anna in accordance with
Chapter 2256, Texas Government Code, also known as the Public Funds Investment Act (PFIA).
The Policy addresses the methods, procedures and practices that must be exercised to ensure
effective and judicious fiscal management of City funds. All such funds will be managed within
the guidelines of this Policy with the exception of pension and other deferred compensation plans
that are separately managed. Bond funds, in addition to this Policy, shall be managed in
accordance with their issuing documentation and all applicable state and federal law.
This Policy provides a separate written investment strategy for each of the City's funds. Each
investment strategy describes the investment objectives for each particular fund according to the
following priorities:
1) Investment Suitability
2) Preservation and Safety of Principal
3) Liquidity
4) Marketability Prior to Maturity of each Investment
5) Diversification
6) Yield
Annual Review:
The Investment Policy and the Statement of Investment Strategy will be reviewed on an annual
basis by the City Council. Revisions and/or amendments will be approved and documented by
the City Council. A written document shall attest to the annual review and amendment adoption.
Investment Objectives:
The investment of funds will be governed by the following investment objectives, in order of
priority:
1. Preservation and Safety of Principal
March 11, 2014 1
Preservation of capital is the foremost objective of the City. Each investment
transaction shall seek first to ensure that capital losses are avoided, whether they are
from issuer defaults, erosion of market value, or other risks.
2. Liquidity
The City's investment portfolio will remain sufficiently liquid to enable the City to
meet all operating requirements that can be reasonably anticipated. Liquidity will be
achieved by matching investment maturities with forecasted cash flow requirements.
3. Public Trust
All employees involved in the City's investment program shall seek to act responsibly
as custodians of the public trust. All employees involved in the investment process
shall avoid any transaction which might impair public confidence in the City's ability
to govern effectively.
4. Yield
The investment portfolio of the City shall be designed to attain a market rate of return
throughout budgetary and economic cycles taking into account risk constraints and
liquidity needs. Return on investment, while important, is of less importance than
safety and liquidity.
Authorized Investments:
While the PFIA allows a wide range of eligible investments, the City has chosen to allow only
the following, which are more restrictive than the PFIA:
1. Obligations of the United States government or its agencies and instrumentalities.
2. Other obligations, the principal and interest of which are unconditionally guaranteed or
insured by, or backed by the full faith and credit of, this State or the United States or their
respective agencies and instrumentalities, including obligations that are fully guaranteed
or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and
credit of the United States.
3. Direct obligations of this State or its agencies and instrumentalities.
4. Certificates of Deposit, and other forms of deposit, issued in compliance with the PFIA
and insured by the FDIC, or when applicable, collateralized in accordance with this
Policy and the Public Funds Collateral Act.
5. Repurchase agreements placed and secured in compliance with the PFIA and,
collateralized with a minimum market value of 102 percent of the dollar value of the
transaction plus accumulated accrued interest.
6. SEC -registered, AAAm, or its equivalent, (as rated by Fitch, Moody's or Standard &
Poor's), no-load money market mutual funds. The investment objective of the fund must
be to maintain a stable dollar net asset value of $1.00. The City may not invest funds
under its control in an amount that exceeds 10% of total assets of any individual money
March 11, 2014 2
market mutual fund. A fund prospectus shall be reviewed for compliance with this Policy
prior to depositing monies.
7. State or local investment pools organized under the Interlocal Cooperation Act, operating
in compliance with the PFIA and authorized by the City Council. The investment pool
must be rated AAAm, or its equivalent, (as rated by Fitch, Moody's or Standard &
Poor's). The investment objective of the pool must be to maintain a stable dollar net asset
value.
Prohibited /nvestments9
The City is expressly prohibited from entering into options trading or futures contracts, hedging
or purchasing any security that is not authorized by Texas State law, or any direct investment in
asset backed or mortgage -backed securities. The City expressly prohibits the acceptance of
Interest -only (IO) and Principal -only (PO) Collateralized Mortgage Obligations (CMOs) as
collateral for bank deposits or repurchase agreements. No transactions may be entered for
speculation. No transaction may be entered using leverage.
Protection of Principal:
The City shall seek to control the risk of principal loss due to the failure of an issuer or grantor.
Such default risk shall be controlled by investing only in the safest types of issuers as defined in
the Policy and by collateralization as required by law.
The purchase of individual securities shall be executed by "delivery versus payment" (DVP)
method through the City's safekeeping agent. By so doing, City funds are not released until the
City has received, through the safekeeping agent, the securities purchased.
Diversification by Investment Type:
When appropriate and applicable, diversification by investment type shall be maintained by
ensuring an active and efficient secondary market in portfolio investments, and by controlling the
market and opportunity risks associated with specific investment types. Undue concentrations of
assets in a specific maturity sector shall be avoided. Bond proceeds may be invested to comply
with Federal arbitrage restrictions or to facilitate arbitrage record -keeping and calculation.
Diversification by Investment Maturity:
In order to minimize risk of loss due to interest rate fluctuations, investment maturities will not
exceed the anticipated cash flow requirements of the funds. Maturity guidelines by fund are as
follows:
Operating Funds Strategy:
Suitability -Any investment eligible in the Investment Policy is suitable for Operating Funds.
Safety of Principal All investments shall be of high quality with no perceived default risk.
Market price fluctuations may occur. However, by managing the weighted average days to
maturity for the Operating Fund's portfolio to less than 270 days and restricting the maximum
allowable maturity to two years, the price volatility of the overall portfolio will be minimized.
March 11, 2014 3
Marketability - Securities with active and efficient secondary markets are necessary in the event
of an unanticipated cash flow requirement.
Li uU -The Operating Fund requires the greatest short-term liquidity of any of the Fund
types. Cash equivalent investments will provide daily liquidity and may be utilized as a
competitive yield alternative to fixed maturity investments.
Diversification -Investment maturities should be staggered throughout the budget cycle to
provide cash flow based on the anticipated operating needs of the City. Market cycle risk will be
reduced by diversifying the appropriate maturity structure out through two years.
Yield - Attaining a competitive market yield for comparable investment -types and portfolio
restrictions is the desired objective. The yield of an equally weighted, rolling three-month
Treasury Bill portfolio will be the minimum yield objective.
Construction and Capital Improvement Funds Strategy:
Suitability - Any investment eligible in the Investment Policy is suitable for Construction and
Capital Improvement Funds.
Safety of Principal —All investments will be of high quality with no perceived default risk.
Market fluctuations may occur. However, by restricting the maximum maturity to the lesser of
the anticipated cash flow requirements or the IRS defined temporary period, the market risk of
the portfolio will be minimized.
Marketabilitybalancing of short-term and long-term cash flow needs requires the
Construction and Capital Improvement Funds portfolio to have securities with active and
efficient secondary markets.
Li uidi -Construction and Capital Improvement Funds used as part of a CIP plan or
scheduled repair and replacement program are reasonably predictable. However, unanticipated
needs or emergencies may arise. Maintaining minimum cash equivalent investment amounts will
A educe the liquidity risk of unanticipated expenditures. A singular repurchase agreement may be
utilized if disbursements are allowed in the amount necessary to satisfy any required
expenditures. This investment structure is commonly referred to as a flexible repurchase
agreement.
Diversification -Investment maturities should blend the short-term and long-term cash flow
needs to provide adequate liquidity, yield enhancement and stability. A "barbell" maturity
ladder may be appropriate.
Yield - Attaining a competitive market yield for comparable investment -types and portfolio
structures is the desired objective. The yield of an equally weighted, rolling six-month Treasury
Bill portfolio will be the minimum yield objective.
March 11, 2014 4
Debt Service Funds Strategy:
Suitability - Any investment eligible in the Investment Policy is suitable for the Debt Service
Fund.
Safety of Principal -All investments shall be of high quality with no perceived default risk.
Market price fluctuations may occur. However, by managing Debt Service Funds to not exceed
the debt service payment schedule, the market risk of the overall portfolio will be minimized.
Marketability -Securities with active and efficient secondary markets are not necessary as the
event of an unanticipated cash flow requirement is not probable.
Li uidi -Debt Service Funds have predictable payment schedules. Therefore, investment
maturities should not exceed the anticipated cash flow requirements. Cash equivalent
investments may provide a competitive yield alternative for short term fixed maturity
investments. A singular repurchase agreement may be utilized if disbursements are allowed in
the amount necessary to satisfy any debt service payment. This investment structure is
commonly referred to as a flexible repurchase agreement.
Diversification -Market conditions influence the attractiveness of fully extending maturity to
the next "unfunded" payment date. Generally, if investment rates are anticipated to decrease over
time, the City is best served by locking in most investments. If the interest rates are potentially
rising, then investing in shorter and larger amounts may provide advantage. At no time shall the
debt service schedule be exceeded in an attempt to bolster yield.
Yield - Attaining a competitive market yield for comparable investment -types and portfolio
restrictions is the desired objective. The yield of an equally weighted, rolling three-month
Treasury Bill portfolio shall be the minimum yield objective.
Ensuring Liquidity:
Liquidity shall be achieved by analyzing and anticipating cash flow requirements, by investing in
securities with active secondary markets and by maintaining minimum cash equivalent
investment balances. An investment may be liquidated or redeemed prior to maturity for the
following reasons:
1. To meet unanticipated cash requirements
2. To re -deploy cash into other investments expected to outperform current holdings
3. To otherwise to adjust the portfolio.
Depository Agreements:
The City will select and designate a qualified primary bank depository in compliance with State
law and the City's purchasing policy.
All depository balances shall be insured or collateralized in compliance with applicable State
law. The City reserves the right, in its sole discretion, to accept or reject any form of insurance or
collateralization pledged towards depository deposits. Depositories will be required to sign a
Depository Agreement with the City. The Agreement shall address any concerns in relation to
acceptable collateral, levels of collateral, substitution and addition of collateral, and reporting
March 11, 11114 5
and monitoring of collateral. The collateralized deposit portion of the Agreement shall define the
City's rights to the collateral in case of default, bankruptcy, or closing and shall establish a
perfected security interest in compliance with Federal and State regulations, including:
• The Agreement must be in writing;
• The Agreement has to be executed by the Depository and the City contemporaneously
with the acquisition of the asset;
• The Agreement must be approved by the Board of Directors or Designated
Committee of the Depository and a copy of the meeting minutes must be delivered to
the City; and
• The Agreement must be part of the Depository's "official record" continuously since
its execution.
Safekeeping and Custody:
The City shall contract with a banor banks for the safekeeping of securiti
bankeither owned by the
City as part of its investment portfolio or held as collateral to secure financial institution deposits
and repurchase agreements.
Securities owned by the City shall be held in the City's account as evidenced by safekeeping
receipts of the institution holding the securities. Safekeeping institutions shall be independent
from the parties involved in the investment transaction.
Collateral will be held by a third party custodian designated by the City and pledged to the City
as evidenced by safekeeping receipts of the institution with which the collateral is deposited.
Original safekeeping receipts shall be obtained. Collateral may be held by a Federal Reserve
Bank or branch of a Federal Reserve Bank, a Federal Home Loan Bank, or a third party bank
approved by the City and eligible under State law.
Competitive Environment:
It is the policy of the City to provide a competitive environment for all individual investment
purchases and sales, and financial institution, money market mutual fund, and local government
investment pool selections.
Authority to Invest:
The City Manager and Finance Director shall be the Investment Officers. The Investment
Officers shall oversee and approve any deposit, withdrawal, investment, transfer, documentation,
and otherwise manage City funds according to this Policy. No person may engage in an
investment transaction or the management of funds except as provided under the terms of the
Investment Policy, the Statement of Investment Strategy, and other operational procedures
established by the City Manager.
In order ensure qualified and capable investment management, within twelve (12) months after
taking office or assuming duties, each Investment Officer shall attend a training session relating
to his/her investment responsibilities and receive not less than ten (10) hours of instruction. On
March 11, 2014 6
an ongoing basis, all Investment Officers shall receive not less than ten (10) hours of instruction
in each subsequent two-year period that begins on the first day of the City's fiscal year and
consists of the two consecutive fiscal years after that date. Training will be conducted by an
independent source approved by the Investment Committee and must include education in
investment controls, security risks, strategy risks, market risks and compliance with the Public
Funds Investment Act.
Prudent Investment Management:
Each Investment Officer shall perform his/her duties in accordance with the adopted Investment
Policy and internal procedures. In determining whether an Investment Officer has exercised
prudence with respect to an investment decision, the investment of all funds over which the
Investment Officer had responsibility, rather than the prudence of a single investment, shall be
considered. Investment Officers acting in good faith and in accordance with these policies and
procedures shall be relieved of personal liability.
Standard of Care:
The standard of care used by the City shall be the "prudent person rule" and shall be applied in
the context of managing the overall portfolio within the applicable legal constraints. The PFIA
states.
"Investments shall be made with judgment and care, under circumstances then
prevailing, that a person of prudence, discretion, and intelligence would exercise in the
management of the person's own affairs, not for speculation, but for investment,
considering the probable safety of capital and the probable income to be derived. "
Standard of Ethics:
Each Investment Officer shall act as custodian of the public trust avoiding any transaction which
might involve a conflict of interest, the appearance of a conflict of interest, or any activity which
might otherwise discourage public confidence. An Investment Officer shall refrain from personal
business activity that could conflict with proper execution of the investment program, or which
could impair his/her ability to make impartial investment decisions. Additionally, an Investment
Officer shall file with the Texas Ethics Commission and the City Council a statement disclosing
any personal business relationship with an entity seeking to sell investments to the City or any
relationship with the second degree by affinity or third degree of consanguinity to an individual
seeking to sell investments to the City.
Internal Controls:
The City Manager will establish a system of internal controls that shall be designed to prevent
losses of public funds arising from fraud, employee ei7or, and misrepresentation by third parties,
unanticipated changes in financial markets, or imprudent actions by City staff. Controls deemed
most important would include, but not be limited to:
1. Control of collusion
2. Separation of duties
3. Separating transaction authority from accounting and recor&keeping
4. Custodial safekeeping
5. Avoidance of bearer -form securities
March 11, 2014 7
6. Clear delegation of authority
7. Written confirmation of telephone transactions
8. Documentation of transactions
As part of the annual audit, the Investment Officers shall facilitate an independent review by the
City's external auditor to assure compliance with policies and procedures.
Monitoring Market Value:
Market value of all collateral, mutual funds, pools, and securities will be monitored periodically
and obtained from a reputable and independent source.
Effect of Loss of Rating:
All prudent measures will be taken to liquidate an investment that is downgraded to less than the
required minimum rating. At least quarterly, the City shall monitor the rating of all investments,
as applicable.
Exemption for Existing Investments:
The City is not required to liquidate investments authorized at the time of purchase.
Performance:
The City's investment portfolio shall be designed to obtain a market rate of return on
investments consistent with risk constraints and expected cash flow of the City. Weighted
average yield to maturity shall be the performance measurement standard.
Authorized Broker/Dealers:
The Investment Committee shall, at least annually, review, revise, and adopt a list of qualified
broker/dealers authorized to engage in securities transactions with the City. Authorized firms
include primary dealers or secondary dealers that qualify under Securities & Exchange
Commission Rule 15C3-1 (Uniform Net Capital Rule).
Investment Policy Certification:
All investment providers, including financial institutions, broker/dealers, money market mutual
funAs, and local government investment pools, must sign a certification acknowledging that the
organization has received and reviewed the City's Investment Policy and that reasonable
procedures and controls have been implemented to preclude investment transactions that are not
authorized by the City's Policy.
Investment Committee:
An Investment Committee comprised of the City Manager, City Finance Director and the
Finance/HR Supervisor will meet on a periodic basis. The Committee shall monitor the
investment activities, assist in the development of investment policies, strategies and procedures,
and annually review and approve the City's broker/dealers and independent training sources.
March 11, 2014 8
Reporting:
The Investment Officers shall prepare an investment report at least quarterly in compliance with
the PFIA. This report will be prepared in a manner that will allow the City to ascertain whether
investment activities during the reporting period have conformed to this Policy. The report will
be provided to the City Council.
In conjunction with the annual audit, the external auditor will perform a formal review of the
quarterly reports with the results reported to the City Council.
March 11, 2014 9
Y{OUR}HONLETOWN
Council Meeting:
Account Code #
March 11, 2014
Item No.
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Citger
Amount: Exhibits: X Yes ❑ No
AGENDA SUBJECT: Approve an Ordinance repealing all other previous ordinances and/or
resolutions adopting a personnel policy manual and/or personnel regulations.
SUMMARY: For the past year, Staff has been working on a draft of an updated personnel
policy manual which outlines the guidelines and policies for the City's employees and personnel.
Prior to adopting the new personnel policy manual, the Council will need to repeal all other
previous ordinances and/or resolutions adopting a personnel policy manual and/or personnel
regulations.
RECOMMENDATION: Staff recommends approval of the attached Ordinance which repeals
all other previous ordinances and/or resolutions adopting a personnel policy manual and/or
personnel regulations.
CITY OF ANNA, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS, REPEALING ALL OTHER
PREVIOUS ORDINANCES AND/OR RESOLUTIONS ADOPTING A PERSONNEL
POLICY MANUAL AND/OR PERSONNEL REGULATIONS
WHEREAS, the City of Anna, Texas ("the City") has previously adopted a personnel
policy manual and/or other personnel regulations, which describe guidelines and
policies for the City's personnel; and
WHEREAS, the City of Anna, Texas City Council ("City Council") has determined that
the City's personnel regulations previously adopted by the City need to be updated and
replaced.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The above -referenced recitals are incorporated herein as if set forth in full for all
purposes.
Section 2. Personnel Regulations Repealed.
All other previous Ordinances and/or Resolutions adopting a personnel policy manual
and/or other personnel regulations are hereby repealed.
Section 3. Savings, Severability and Repealing Clauses.
All ordinances of the City in conflict with the provisions of this ordinance are repealed to
the extent of that conflict. If any section, subsection, sentence, clause, or phrase of this
ordinance, or its application to a particular set of persons or circumstances, is declared
invalid or adjudged unconstitutional by a court of competent jurisdiction, it does not
affect the remaining portions of this ordinance, as the various portions and provisions of
this ordinance are severable. The City Council, declares that it would have passed each
and every part of this ordinance notwithstanding the omission of any part that is
declared invalid or unconstitutional.
Section 4. Effective Date.
This ordinance shall become effective after its passage and upon the posting and/or
publication, if required by law.
PASSED by the City Council of the City of Anna, Texas, on this the 11t" day of March,
2014.
ATTEST: APPROVED:
Natha Wilkison, City Secretary
Mike Crist, Mayor
Y{OUR}HOIVIETOWN
Council Meeting: March 11, 2014
Account Code #
Item No. 7
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Cite
Amount: Exhibits: X. Yes ❑ No
AGENDA SUBJECT: Approve a Resolution approving the City of Anna Personnel Policy
Manual,
SUMMARY: For the past year, Staff has been working on a draft of an updated personnel
policy manual which outlines the guidelines and policies for the City's employees and personnel.
The proposed updated personnel policies have been reviewed extensively by the City's
management team and the City Attorney.
RECOMMENDATION: Staff recommends approval of the attached Resolution which adopts
a new City of Anna Personnel Policy Manual.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION APPROVING THE CITY OF ANNA PERSONNEL POLICY MANUAL
WHEREAS, the City of Anna, Texas is a home rule municipality operating under the
Council -Manager form of government and the City Manager has proposed that the City
Council of the City of Anna, Texas ("City Council") approve personnel guidelines for use
in certain operations of the City's departments/personnel and in matters related to
human resources; and,
WHEREAS, The personnel guidelines contained in the City of Anna Personnel Policy
Manual, attached hereto as Exhibit 1, have been prepared by the City Manager and
presented to the City Council of the City of Anna, Texas; and,
WHEREAS, the City Council finds that its approval of the guidelines of said Personnel
Policy Manual is not intended to and does not: (1) create any type of contract of
employment between the City and any employee; or (2) have the force or effect of law
or ordinance;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Personnel Policy Manual Approved
The City Council of the City of Anna, Texas hereby approves the City of Anna
Personnel Policy Manual, attached hereto as Exhibit 1, for use by the City Manager and
City departments in relation to certain organizational operations and matters related to
personnel and human resources.
PASSED by the City Council of the City of Anna, Texas, on this 11t" day of March,
2014.
ATTEST: APPROVED:
Natha Wilkison, City Secretary
Mike Crist, Mayor
CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 OF 1
Y{OUR}HOMETOWIIT
Council Meeting: March 11 2014
Account Code #:_2014 Certificates of Obli ag tion
Budgeted Amount: $4 180 000
Item No.
City Secretary's use only
City of Anna
City Council Agenda
W
4
Staff Contact: Robert Woods
Exhibits: X Yes ❑ No
AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution approving the
engineering services design agreement for the design of Hackberry Elevated Storage Tank and
associated water mains to Birkhoff, Hendricks and Carter, LLP.
SUMMARY: The Hackberry Elevated Storage Tanlc & Water Distribution System
Improvements engineering services proposal is to cover the preparation of specifications, bidding
documents and contract administration for:
A. Hackberry 0.75 Million Gallon (MG) Elevated Storage Tank (EST) (with Additive
Alternate for 1.0 MG EST)
B. Water Distribution System Improvements to Support the Hackberry EST.
The scope of work will cover the design of a 0.75 MG with an alternative for 1.0 MG EST. The
associated water mains will be 16-inch and 12-inch in size with a total length of 10,500 Jr.
These water mains will be necessary to support the operation of the EST and the City's water
distribution system. Exhibit A shows an overview of the EST and associated water mains.
The consulting fee covering Basics Services (Parts I -III) for sections A and B is for the lump
sum amount of $221,360.00. The additional services section (Part IV) is for the amount of
$85,700.00. For a total not to exceed amount of $307,060,00,
RECOMMENDATION: Staff recommends approval of the accompanying resolution.
Mr. Philip Sanders
General Services Task Order: Hackberry Elevated Storage Tank & Water Distribution System improvements.
March 5, 2014
Page 9 of 10
Exhibit A - Project Location Map
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CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE
CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING
SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS AND CARTER, LLP FOR THE
HACKBERRY ELEVATED STORAGE TANK & WATER DISTRIBUTION SYSTEM
IMPROVEMENTS.
WHEREAS; The City has negotiated an engineering service task order with Birkhoff,
Hendricks, and Carter, LLP for the design of the Hackberry Elevated Storage Tank and
Waster Distribution System Improvements; and,
WHEREAS; the amount of the engineering consulting fee covering Basics Services (Parts I -
III) for sections A and B is for the lump sum amount of $221,360,00, and the additional
services section (Part IV) is for the amount of $85,700,00, for a total not to exceed amount of
$307,060.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT.
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval and Authorization of Engineering Service Task Order.
The City Council hereby approves the Engineering Service Task Order with Birkhoff,
Hendricks and Carter, LLP for The Hackberry Elevated Storage Tank &Water Distribution
System Improvements, attached hereto as Exhibit 1, and authorizes, ratifies and approves
the City Manager's execution of same. The City Manager is hereby authorized to execute
all documents and to take all other actions necessary to finalize, act under, and enforce the
service task order agreement.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 11t" day
of March 2014.
ATTEST:
Natha Wilkison, City Secretary
APPROVED:
Mayor, Mike Crist
CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 OF 1
BIRI%�nOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
11910 Greenville Ave., Suite 600 ballast Texas 75243
JoxN w. BlRxxorP, P.E.
GARY C. HENDRICKS, P.E.
JOE R. CARTER, P.E.
utATT HICKEY, P.E.
ANDREW MATH, JR., P.E,
JOSEPH T. GRAJENSKI, III, P.E,
DEREK B. CHANEY, RE
CRAIG rv1. KERKHOPP, RE,
Mr. Philip Sanders
City Manager
City of Anna
111 North Powell Parkway
Anna, Texas 75409
Phone (214) 361-7900
Mat•clt 5, 2014
www.bhcllp,com
Re; General Engineering Services —Task Order
Hackberry 0.75 Million Gallon Elevated Storage Tank (with Additive Alternate for 1.0 MG EST)
Water Distribution System Improvements to Support Hackberry EST
Dear Mr. Sanders:
In accordance with your request and our existing general engineering services agreement, we are pleased to
submit this General Services Task Order letter for services related to the preparation of specifications, bidding
docuinents and contract administration for,
A. Haelcberry 0.75 Million Gallon Elevated Storage Tanlc (with Additive Alternate for 1.0 MG EST)
B. Water Distribution System Improvements to Support the Hackberry EST.
This Task Order has been revised in accordance with Mr. Woods' comments as we discussed with hire On
March 4, 2014.
GENERAL PROJECT DESCRIPTION
This pt•oject consists o£
A, The 0.75 million gallon Hackberry Elevated Storage Tank, with an alternate design fora 1.0 million gallon
capacity elevated tank.
B, Approximately 10,500 linear feet of 12-inch and 16-inch water line necessary to suppot•t the proper
operation of the Hackberry EST and anticipated growth in the City's water distribution system.
These improvements are consistent with the City's report on the 2014 Water Distribution System CaIntal
Irttproverntent Plait published on December 10, 20131
A Project Location Map marked "Ethibit A" is attached hereto and made a part of this Task Order,
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Mr. Philip Sanders
General Services Task Ordei : Hackberry Elevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 2 of 10
Based on our understanding of the project requirements, our opinion of probable project budget is
summarized below;
A copy of our itetnized opinion of cost is aitached as Appendix A for reference only.
SCOPE of SERVICES
Part I: Design Phase
Preparation of construction plans, specifications, bidding phase services and construction
administration phase services for the following:
A. Separate plans and bidding documents will be prepared for Project A and Project B
as described above.
B. Construction Plan -Profile Sheets prepared at a scale of not less than 1 "= 20'.
C. Standard Details.
Teras American Public Works Association 2010 Arvardee
Environmental Project of the 3'ear $10 - $100 rllillion
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Mr. Philip Sanders
Gencral Services Task Order; Hackberry Elevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 3 of 10
D. Special Details.
E. Cover Sheet, Location Map and Sheet Index.
F. Submittals to State Regulatory Agencies, as required.
G. Preparation of required Texas Department of Transportation permits, as required.
H. Coordination with other Franchise Utility companies.
I. 2-Design review meetings.
J. Opinion of Probable Construction Estimate,
K. Preparation of Specifications and Contract Documents,
L. Assist in procuring geotechnical engineering information or reports as the project
requirements dictate.
M. Printing of preliminary plans and specifications for review by the City.
Part II: Biddin P� base
A. Bids will be received separately for Project A and Project B as described above.
B. Assist the City staff in advertising for bids. This will include e-mailing "Notice to
Contractors" to contractors experienced in this type of construction. City will have
Notice published in local newspaper.
C. SeIl bidding documents to potential bidders and their suppliers and other parties.
D. Provide bidding documents to City of Anna, Dodge Reports, and two other parties
requested by the City.
E. Assist during opening of bids and provide bidding tally sheets.
F. Provide bid tabulation to City and contractors who submitted bids.
G. Obtain the following information from the lowest bidder:
1. Past work history.
2. Physical resources to produce the project.
Formulate opinion from information received and provide the City a summary of
the opinion for their use in selection and award of the construction contract.
H. After award of contract, furnish ten sets of prints of the final plans, specifications
and contract documents to the City for construction use by the City and Contractor.
Part III: Construction Phase
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Emwronmental Projec! of the fear $10 - $100 111011017
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Mi•. Philip Sanders
General Services Task Order: Hackberry Elevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 4 of 10
A. Construction Administration services will be provided separately for Project A and
Project B as described above.
B. Attend a pre -construction conference, including preparing an agenda.
C. Attend coordination meetings with contractor, quality control personnel, and City
representatives to discuss strategy, problem areas, progress, and any required
coordination.
D. Review shop drawings and other submittal information, which the Contractor
submits. This review is for the benefit of the Owner and covers only general
conformance with information given by the Contract Documents. The contractor is
to review and stamp their approval on submittals prior to submitting to the
Engineer. Review by the Engineer does not relieve the Contractor of any
responsibilities, safety measures or the necessity to construct a complete and
workable facility in accordance with the Contract Documents,
E. Provide written responses to requests for information or clarification to City or
Contractor.
F. Prepare and process routine change orders for this project as they pertain to the
original scope of work.
G. Make periodic site visits during construction as the project requirements dictate.
Minimum of one project site visit per month.
H. Review monthly pay request from information obtained in the field.
I. Accompany the City during their final inspection of the project.
J. Recommend final acceptance of work based on information from the on -site
representative.
K. Prepare Record Drawings. Utilizing on -site representative and Contractor
construction record information, consultant will prepare one set of 22"x 34"
reproducible record drawings on mylar and one set of electronic image tiles in
Adobe Acrobat file format and ACAD.dwg file format.
Part IV; Additional Services
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Texas Firm F526
Mr. Philip Sanders
General Services Task Order: Hackberry Elevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 5 of 10
A. Assistance to the City of Anna in their evaluation and final selection of the
Hackberry Elevated Storage Tank site (Project A). This effort is expected to
include additional opinions of project cost and comparisons, site layouts,
preliminary exhibits, hydraulic analysis, and meetings with the City, developers
and/or landowners.
B. Design, Property and Construction SLII'VeyS (Both Project A and Project B).
C. Preparation of Plat and Field Note Descriptions for expected water line easements
required for Project B. Eight (8) easement descriptions are included for the
purpose of establishing a budget for this phase of work.
D. Preparation of a Conveyance Plat and a Final Plat for the Hackberry Elevated
Storage Tank Site (Project A).
E. Geotechnical Evaluations and recommendations for Project A. The Geotechnical
evaluation and report will be performed by a sub -consultant to be approved by the
City of Anna.
F. Printing of final plans and specifications for distribution to prospective bidders and
the successful contractor (Project A and B).
Part V: Exclusions
The intent of this scope of services is to include only the services specifically listed
herein and none others. Services specifically excluded from this scope of services
include, but are not necessarily limited to the following:
A. Environmental impact statements and assessments.
B. Fees for permits or advertising.
C. Certification that work is in accordance with plans and specifications.
D. Environmental cleanup.
E. Landscape architecture.
F. Flood plain reclamation plans.
G. Trench safety designs.
H. Quality control and testing services during construction.
I. Services in connection with condemnation hearings.
Taras American Public Works Association 2010 Arvardee
Envirornnental Project of the fear $10 - $100 j11illion
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A% Philip Sanders
General Services Task Order: Hackberry Elevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 6 of 10
J. Phasing of Contractor's work.
IC. On -site safety precautions, programs and responsibility.
L. Consulting services by others not included in proposal.
M. Revisions and/or change orders as a result of revisions after completion of origuial
design (unless to correct error on plans).
N. Traffic engineering report or study.
O. Title searches.
COMPLETION SCHEDULE
Notice to Proceed From City ................................................. March 12, 2014
Tank Site Selection Process .................................................. At City of Anna's Direction
NOTE, The remainder of this schedule assumes Tank Site Selectio» no later than May 1, 2014
Submit Preliminary Plans to City for Review ..................... June 1, 2014
Submit Conveyance and Final Plat for Elevated Tank,,.,,,,,, June 1, 2014
Submit Plats and Field Notes for Water Line Easements July 1, 2014
Complete Final Plans & Bidding Documents ...................... August 1, 2014
Land Rights Acquisitions(ESTpmperty and Water Line Easements): By the City of Anna
Advertise Project for Bids (after land rights secured): ........ At City's Direction
Construction Phase:............................................................... 12 months after notice to proceed
FEE NOT TO EXCEED AMOUNT
Basic Services (Parts I -III)
Payment for the Basic Services described under Parts I, II, III and N, shall be on a Lump Sum Basis
in the following Amounts:
Part I: Final Design Phase $90,254 $75,766 $166,020
Pait H: Bidding Phase $6,017 $5,051 $11,068
Part III: Construction Phase $24,068 $205204 $445272
Total Basic Services $1205339 $101,021 $221$60
Lump Sum Fee
Tomas American Public YVorlrs Assoclatiotr 201 o Arvardee
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Mr. Philip Sanders
General Services Task Order, Hackberry Elevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 7 of 10
Additional Services (Part IV)
For the Additional Services described in Part IV, we propose to be compensated on a salary cost basis
tI
mes a multiplier of 2.35, with expenses at actual invoice cost times 1.10. The two man survey crew
will be billed at a crew rate of $160 per hour. Automobile mileage for special services will be
invoiced at $0.50 per mile.
We suggest you budget approximately $85,700 in the following amounts for our services for this
project:
A. Tank Site Evaluations I $7,500 ( ( $7,500
and Selection Assistance
B. Design and Boundary 1 $9,900 1 $18,000 1 $27,900
C. Preparation of Plat and ( I $15,000 I $15,000
Field Note Descriptions
D. Preparation of $17,300 $17,300
Conveyance Plat and
Final Plat
E. Geotechnical Evaluation I $15,000 I I $15,000
and Report
F. Printing of Plans & ( $15500 1 $1,500 1 $3,000
Total Additional Service ( $51,200 ( $34,500 ( $85,700
Not to TJxceed Amounts
Texas Board of Professional Land Surveying Contact Information
Recipients of professional land surveying services under this agreement may direct complaints
regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle,
Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253.
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Mr. Philip Sanders
General Services Task Orders Hackberry Elevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 8 of 10
If this General Engineering Services Agreement Task Order meets with your approval, please sign
and return one set to our office along with your directive to proceed. We look forward to working
with you on this important project for the City of Anna and are available to discuss this task further at
your convenience.
Sincerely yours,
Gary C. Digitally signed by Gary C. Hendricks
DN: cn=Gary C. Hendricks, o=Birkhoff,
Hendricks and Carter, LLP, ou,
Hendricks email=ghendricks@bhcllp.com, c=US
Date: 2014.03,0612:38:34-06'00'
Gary C. Hendricks, P.E., R.P.L.S.
APPROVED FOR THE CITY OF ANNA, TEXAS
Mr. Philip Sanders, City Manager Date
cc: Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P.
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General Services Task Order: Hackberry Elevated Storage Tatik & Water Distribution System Improvements.
March 5, 2014
Page 9 of 10
Exhibit A -Project Location Map
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General Services Task Order: Hacicberry EIevated Storage Tank & Water Distribution System Improvements.
March 5, 2014
Page 10 of 10
Appendix A —Opinion of Probable Project Cost
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BIRI%�IOFFI HENDRICKS &CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Client: City of Anna
Project: Hackberry Elevated Storage Tank
0.75 MG Capacity
Project No. 4007-149
Date: 6-Mar-14
ENGINEER'S OPINION OF CONSTRUCTION COST
By: GCH
Item No.
I Description
I Quantity
Unit
Price
Amount
I
Construct 0.75-100 Composite Elevated Steel Water Storage Tank
(Reinforced Concrete Column & 0.75-MG Welded Steel Tank) in
accordance with AW WA Standard D10740 including all
Instrumentation, Controls, Electrical, Tank Piping, Containment
System for Exterior Blasting and Painting (including Painted Logo),
Dehumidification System, all Site Work, Storm Drainage Utilities,
Fencing, & a urtences
750 000
Gal
$ 2.15
$ 11612 500.00
2
Furnish and Install 12-foot Concrete Access Roadway
21533
S.Y.
$ 60.00
$ 152,000.00
Construction Subtotal:
$ 1764 500.00
Contingencies and Miscellaneous Items
10%
$ 176,450.00
Construction Total:
$ 1,940 950.00'
Land Rights Fee Title for Elevated Storage Tank
1.0
Acres
$ 50,000.00
$ 50,000.00
Engineering, Geotechnical, Surveying, Platting, Construction Admin:
8.8%
$171,539
Quality Control & Materials Testing 3rd Pa
2.5%
$ 485523.75
Inspection Services 3rd Party.)
2.0%
$ 38 819.00
Project Total:
$ 2 249,831.65
USE;
$ 2 250 000.00.
BIRKHOFF, I�ENDRICKS &CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Client: CityofAnna
Project: HackberyElevated Storage Tank
1.0 MG Capacity
Project No. 4007-149
Dato: 6-Mar-14
ENGINEER'S OPINION OF CONSTRUCTION COST
By: GCH
Item No:
I Description I
I Quantity
Unit
Price
Amount
1
Construct 1.0-MG Composite Elevated Steel Water Storage Tank
(Reinforced Concrete Column & 0.75-MG Welded Steel Tank) in
accordance with AW WA Standard D107-10 including all
Instrumentation, Controls, Electrical, Tank Piping, Containment
System for Exterior Blasting and Painting (including Painted Logo),
Dehumidification System, all Site Work, Storm Drainage Utilities,
Fencing, & appurtences
1001000
Gal
$ 2600
$ 21000,000400
2
Furnish and Install 12400t Concrete Access Roadway
2 533
Say.
$ 60.00
$ 152 000.00
Construction Subtotal:
$ 2,15Z,000.00
Contingencies and Miscellaneous Items
10%
$ 215,200.00
Construction Total:
$ 2,367,200.00
Land Rights(Fee Title for Elevated Storage Tank
1.0
ACres
$ 50,000.00
$ 503000.00
Engineering, Geotechnical, Surveying, Platting, Construction Admin:
_
7.2%
$171,539
Quality Control & Materials Testing
2.5%
$ 59,180.00
Inspection Services
2.0%
$ 47 344.00
Project Total:
$ 21695 262.90
USE:
$ 21700000,00
BIRKHOFF, IiENDRICI�S &CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Client: City of Anna
Project: 2014 CIP
EST Water Lines
Project No. 4007-149
Date: 6-Mar-14
By: GCIi
ENGINEER'S OPINION OF CONSTRUCTION COST
Item No.
Descri tton
Quantity
Unit
Price
Amount
1
Furnish and Install l2-inch Water Line by Open Cut
including Standard Embedment and fittings
21600
L.F.
$ 50.00
$ 130,000600 .
2
Furnish and Install 164nch Water Line by Open Cut
including Standard Embedment and fittin s
7,900
L.F.
$ 72.00
$ 568,800.00
3
Furnish and Install 12 inch Resilient Seated Gate Valve
6
Ea
$ 32500,00
$ 21,000.00
4
Furnish and Install 164nch Butterfly Valve
10
Ea
$ 6,000.00
$ 60,000.00
5
Furnish and Install Air Release Valves in Manhole
2
Ea
$ 10,000.00
$ 20,000.00
6
Furnish and Install Blow off Valve Assembly
1
Ea
$ 5,000.00
1 $ 5,000.00
7
lFurnish and Install Standard Fire Hydrant
21
Ea
$ 4,000.00
$ 84,000.00
8
Connect to Existing Water Line
4
Ea
$ 59000.00
$ 205000.00
9
Furnish, Implement & Maintain Storm Water Pollution
Prevention Plan
1
LS
$ 10,000.00
$ 10,000.00
10
Design Trench Safety Plan
1
LS
$ 5,000.00
$ 5,000.00
11
Provide Trench Safe (Systems
10,500
L.F,
$ 2.00
$ 21,000.00
12
Furnish, Implement & Maintain Traffic Control Plan
1
LS.
$ 5,000.00
$ 55000.00
13
Furnish Install and Maintain H dromulch Seeding
17,500
S.Y.
$ 1.50
$ 26,250.00
Subtotal:
$ 976 050.00
Contingencies and Miscellaneous Items
15%
$ 1463407.50
Subtotal:
$ 1 122 457.50
Land Rights for Water Line
157,500
S.F.
$ 0.50
$ 78 750.00
Engineering, Bidding, Construction Admin, and other
Professional Service Fees
12%
$135 521
Quality Control/Material Testing
2.5%
$ 28 061.44
Inspections
2.5%
$ 28 061.44
Total:
$ 11392,851,55
USE:
$ 1,393 000.00
Client: City of Anna
Project: Hackberry EST Additional Services - Alternate Site Selections
Engineering Fee Proposal
Projectti: Not Assigned
TaskDeserlption
Project
Manager
Design
Engineer
AntoCAD
Technician
Clericai Ismarvey
Crely
Total Hours
Additional Services -Site Selection
Opinion of Probable Cost for 2 Sites
2
4
6
Layout 1 Acre Site
1
1
4
6
Create Exhibits
1
1
8
10
Hydraulic Analysis
1
4
5
Coordination Meetings
6
6
12
Letter Report
21
11
1 21
15
QA/QC
1
3
4
Totals 14
Billing Rate ($/hr) $220
17 15 2 46
$125 $125 $115
$2,125 $1,875 $230 $7,310
Contingency 30%
Total $8,041.00
Client: City of Anna
Projech Rackbeny EST & Water Line Additional Services -Field Surveys
Engineering Fee Proposal
c
ro
f"
at
no
12
0
in
v
Y
M
ayi
w
ProJcct #: Not Assigned
Man-hours
TnskDeserlption
Project
Manager
Design
Engineer
AutoCAD
Technician
Clerical
survey Crew
Total Hours
IIIIng Rate ($/hr)
B
Additional Services - Field Survev
$220 $125 $125 $115 $160
Topographic Surveys
0.5
16
16.5
Initial Land and Boundary Surveys
i
1
16
18
Setting Monuments (after Final
Plat/Construction)
2
2
6
10
Control Staking
1 4
4
RPLS Oversight
41
1
1
1 4
Total Manhour Cost: 7
Total Cost $1,540
Survey Crew Expense (Milage/rentals)
Contingencies:
Field Surveys, EST:
USE:
1.5 2
$188 $250
0 42 Res$0 $6,720 $81697.50
$250.00
10% $894.75
$9,842,25
$96900400
101500 L.F. Water Line
4
72
76
Initial Land and Boundary Surveys
2
8
10
W.I. Construction Control Points
3
6
9
RPLS Oversight
4
4
Total Man-hour Cost:
Survey Crew Expense (Milage/rentals)
Contingencies:
Field Surveys, EST:
6 7 D 0 86
$1,320 $875 $0 $0 $13,760 $15,955
$400.00
10% $1,635.50
$17,990.50
Client: City of Anna
Project; Hackberry EST Additional Services -Conveyance and Final Plat
Engineering Fee Proposal Project #: Not Assigned
Man-hours
Project
Manager Design AutoCAD
Task Descrl tion (liPLS) Engineer Technician Clerical I L8urvcyCJrewLTotnI.HoaJs
Additional Services - Plats
Conveyance Plat
2
6
24
4
36
Prelim Plat
2
6
24
4
36
Final Plat
2
2
8
1
13
CAA/QC
2
2
4
8
Public Meetings
( P&Z, Council)
9
3
12
Coordination Meetings (2)
6
31
9
Deed Research
3
1 1
41
1 7
Totals 24 16 36 9 0 85
Billing Rate ($/hr) $220 $125 $125 $11S $160
Total Cost $5,280 $2,000 $4500 $1,035 $0 $12,815
Contingency 20%
$15,378,00
Mylar Copies $1,500
Delivery Services $400
Total $17,278.00
Use: $171300.00
Client:
Project:
City of Anna
Hackberry EST Water Line -Additional ServicesPlats & Field Notesfor Easements
Engineering Fee Proposal Project #: Not Assigned
Estimate based on 8
Deed Research
2
8
10
Plot Deeds on Deed Plotter
8
8
Prepare Exhibits
32
32
Write Field Notes
28
4
4
36
QA/QC Technical
4
4
QA/QC RPLS
8
4
12
Totals 10 32 46 12 0 102
Billing Rate ($/hr) $220 $125 $125 $115 $160
Total Cost $2,200 $4,000 $6,000 $1,380 $0 $13,580
Copies, Research Fees $150400
Contingency 10%
Total $1409MOD
Y{OUR}iiOMETOWIV
Council Meeting: March 11, 2014
Account Code #
Amount:
Item No.
City Secretary's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: City Manager
Exhibits: X Yes ❑ No
AGENDA SUBJECT: Approve a Resolution malting an appointment to the TAPS Public
Transit Technical Advisory Committee,
SUMMARY: On July 1, 2013 TAPS Public Transit was given responsibility for public transit
operations in Collin County. As part of the original agreement with Collin County, TAPS will
hold quarterly Technical Advisory Committee Meetings. Each City in Collin County can assign
one representative to attend. The first meeting will be held on March 26, 2014, at 10 am at
McKinney Performing Arts Center located at 111 North Tennessee Street in McKinney (see
attached invitation).
RECOMMENDATION: Staff recommends approval of the attached Resolution making an
appointment to the TAPS Public Transit Technical Advisory Committee. A motion to adopt the
Resolution will need to include the name or position of a Council member or Staff member to
represent the City on the Technical Advisory Committee.
BRAD UNDERWOOD
CHIEF EXECUTIVE OFFICER
(903) 893-4601 Office
BradUnderwood antapsbus.com
www.TAPSBus.com
February 14, 2014
City Manager Philip Sanders
City of Anna
111 N Powell Pkwy
P.O. Box 776
Anna, TX 75409-0776
Dear Mr. Sanders,
On July 1, 2013, TAPS Public Transit was given responsibility for public transit operations in Collin
County. Since doing so, we have seen tremendous growth in ridership numbers compared to 2012
data. TAPS has already increased 400% in ridership in this short amount of time!
As part of our original agreement with Collin County we will be holding quarterly Technical
Advisory Committee meetings. Each City in Collin County can assign 1 representative to attend.
The first meeting will be held March 26, 2014 at 10 am at Mcl<inney Performing Arts Center, Nobel
Hall Room located at 111 North Tennessee St. in Mcl<inney. Please RSVP to Marily Hite at
marilVhite@tapsbus.com, or call at 903-328-2124, if you plan to attend or not.
At this meeting we will define the role of the Technical Advisory Committee, provide update on
ridership in Collin County, and go over future goals of services for Collin County. TAPS looks
forward to seeing you there to learn about the exciting future of public transportation in Collin
County. Thank you for your continued partnership and support for the betterment of the
constituents in your region.
Respe
Brad Underwood
CEO/Executive Director
TAPS Public Transit
6104 TEXOMA PARKWAY • SHERMAN, TEXAS 75090 •
(903) 893-4601 • (800) 256-0911
FOR A RIDE •
WWW.TAPSBUS.COM
SERVING
COLLIN,
GRAYSON,
FANNIN,
COOKE,
MONTAGUE,
CLAY,
ANb
WISE
COUNTIES
IN
NORTH
TEXAS.
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION MAKING AN APPOINTMENT TO THE TAPS PUBLIC TRANSIT
TECHNICAL ADVISORY COMMITTEE.
WHEREAS, on July 1, 2013 TAPS Public
transit operations in Collin County; and,
Transit was given responsibility for public
WHEREAS, as part of the original agreement with Collin County, TAPS will hold
quarterly Technical Advisory Committee Meetings; and,
WHEREAS, each City in Collin County can assign one representative to attend the
Technical Advisory Committee Meetings;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Appointment to TAPS Technical Advisory Committee
The City Council of the City of Anna, Texas hereby appoints
to represent the City of Anna on the TAPS Public
Transit Technical Advisory Committee.
PASSED by the City Council of the City of Anna, Texas, on this 11t" day of March,
2014.
ATTEST: APPROVED:
Natha Wilkison, City Secretary
Mike Crist, Mayor
CITY OF ANNA, TEXAS RESOLUTION NO. _ __ _ PAGE 1 OF 1
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Welcome to e city euUuuFI meeting.. Your presence and part[cfpatl rl are
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ar€.ew
kd€iress.
fty State / Zi RA o j�%
TeEe�bara� �lu�ber �s�:
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(PLEASE LIMITCOMMENTS TO 3 MI
F da not wish- to address the Mayer and City Council,. but dash fa reg[ster
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speak to the mayor and Gil Council_ Please � fs form In at the staff tabfefo
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(PLEASE LIMIT COMMENTS TO 3 MINUTES)
fado not wish to address the Mayer and City Council.. but da wish fo, regEsfer
MY awl -a".
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HOMETOWN
CITY COUNCIL MEETING
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DATE: 3 �(
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