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HomeMy WebLinkAboutCCpkt2011-06-14 CITY OF ANNA AGENDA NOTICE – CITY COUNCIL WORKSHOP June 14, 2011 6:00 p.m. – Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session at 6:00 p.m., June 14, 2011, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion regarding FY 2012 Budget. (Philip Sanders) 4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov’t Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071); William Austin Gant and Paul Eugene Gant v. City of Anna, Cause No. 380-02370-2011 in the 380th District Court of Collin County, Texas; legal consultation regarding municipal and extraterritorial boundaries on eastern and western areas of City. b. Personnel: City Manager Evaluation (Government Code Section 551.074) The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-14-11 CC Regular Meeting Agenda.doc 1 Posted 06-10-11 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-14-11 CC Regular Meeting Agenda.doc 2 Posted 06-10-11 5. Discussion regarding any item on the City Council’s June 14, 2011 Regular Meeting Agenda Notice, which was posted at the same date, time and place of this Workshop Agenda Notice. 6. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., June 10, 2011. ___Natha Wilkison___ Natha Wilkison, City Secretary CITY OF ANNA AGENDA NOTICE – CITY COUNCIL REGULAR MEETING June 14, 2011 7:30 p.m. – Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., June 14, 2011, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of attendance. If you wish to speak on an open-session agenda item please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen’s inquiry or to recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person’s public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-14-11 CC Regular Meeting Agenda.doc 3 Posted 06-10-11 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-14-11 CC Regular Meeting Agenda.doc 4 Posted 06-10-11 5. Presentation of Proclamation for Wayne Cummings Retirement from the City of Anna. 6. Presentation regarding the NLC Service Line Warranty Program. (Philip Sanders) 7. Consent Items. These items consist of non-controversial or “housekeeping” items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. City Council Minutes for Regular Meeting May 24, 2011. b. Approve a Resolution adopting a Contractor Locality Local Opportunity Plan. (Philip Sanders) c. Approve a Resolution establishing rules regarding the use of excessive force during nonviolent civil rights demonstrations. (Philip Sanders) d. Approve a Resolution adopting a Section 504 Grievance Procedure. (Philip Sanders) e. Approve a Resolution designating the month of June 2011 as Fair Housing Month and supporting Fair Housing activities within the City. (Philip Sanders) f. Review Anna EDC minutes for April 2011 g. Review Anna CDC minutes for April 2011 h. Approve “McGee Property” development plat. i. Approve “Walters Estates” development plat. j. Approve “Valverde Addition” final plat. k. Review P & Z Minutes of May 2, 2011. l. Authorization to solicit bids for the 2010 TCDBG Water Line Project. 8. Public Hearing: City Council will consider public comment to examine policies and practices involving handicapped persons. Physical accessibility of public buildings, employment, and complaint procedures for handicapped persons will be discussed. (Philip Sanders) 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-14-11 CC Regular Meeting Agenda.doc 5 Posted 06-10-11 9. Consider/Discuss/Action regarding Amending an Ordinance regarding Permit Fees and Residential CO Fee. (Maurice Schwanke) 10. Consider/Discuss/Action adopting an Ordinance designating authorized signatories for bank accounts of the City in the City’s depository bank (Independent Bank) (Clayton Fulton) 11. Consider/Discuss/Action approving a Resolution regarding amending TexPool Authorized Representatives. (Clayton Fulton) 12. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a contract for the 5th Street and Wortham Street Rehabilitation Project and approving a contingency appropriation to fund the project. (Philip Sanders) 13. Consider/Discuss/Action approving a Resolution approving an Agreement with Donald Paschal, Jr. (Philip Sanders) 14. Consider/Discuss/Action regarding appointments to the Anna Economic Development Corporation. (City Council) 15. Consider/Discuss/Action regarding appointments to the Anna Community Development Corporation. (City Council) 16. Consider/Discuss/Action regarding appointments to the Board of Adjustments. (City Council) 17. Consider/Discuss/Action regarding appointments to the Park Board. (City Council) 18. Consider/Discuss/Action regarding appointments to the Planning and Zoning Commission. (City Council) 19. Discussion regarding use of the contingency fund and budget amendments. (Philip Sanders) 20. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov’t Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924- 3325 two working days prior to the meeting so that appropriate arrangements can be made. 06-14-11 CC Regular Meeting Agenda.doc 6 Posted 06-10-11 of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071); William Austin Gant and Paul Eugene Gant v. City of Anna, Cause No. 380-02370-2011 in the 380th District Court of Collin County, Texas; legal consultation regarding municipal and extraterritorial boundaries on eastern and western areas of City. b. Personnel: City Manager Evaluation (Government Code Section 551.074). The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 21. Consider/Discuss/Action on any items listed on posted agenda for June 14, 2011 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. 22. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., June 10, 2011. __Natha Wilkison___ Natha Wilkison, City Secretary Item No. 6 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: Budgeted Amount: ______ Exhibits:  Yes  No AGENDA SUBJECT: Presentation regarding the National League of Cities Service Line Warranty Program. SUMMARY: The National League of Cities (NLC) and the North Central Texas Council of Governments (NCTCOG) have partnered with Utility Service Partners (USP) in offering the NLC Service Line Warranty Program. The Service Line Warranty Program is a home protection service that is offered to the residents of participating cities to help them deal of the financial cost of unanticipated utility line repair and replacement costs that are not the city’s responsibility to repair. A representative from USP will take 10 to 15 minutes to present information to the City Council about the program, possible benefits to the City, and how to offer this service to our residents. If the Council is interested, we will bring back on June 28 an Inter-local Agreement with NCTCOG that will allow the City of Anna to participate. Item No.7 (a-l) City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: N/A Date Prepared: 6/10/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consent Items. These items consist of non-controversial or “housekeeping” items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. City Council Minutes for Regular Meeting May 24, 2011. b. Approve a Resolution adopting a Contractor Locality Local Opportunity Plan. (Philip Sanders) c. Approve a Resolution establishing rules regarding the use of excessive force during nonviolent civil rights demonstrations. (Philip Sanders) d. Approve a Resolution adopting a Section 504 Grievance Procedure. (Philip Sanders) e. Approve a Resolution designating the month of June 2011 as Fair Housing Month and supporting Fair Housing activities within the City. (Philip Sanders) f. Review Anna EDC minutes for April 2011 g. Review Anna CDC minutes for April 2011 h. Approve “McGee Property” development plat. i. Approve “Walters Estates” development plat. j. Approve “Valverde Addition” final plat. k. Review P & Z Minutes of May 2, 2011. Item No.7 (a-l) City Secretary’s use only l. Authorization to solicit bids for the 2010 TCDBG Water Line Project. SUMMARY: RECOMMENDATION: Staff recommends approval of the consent items. Item No. 7 (b-e) City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: Budgeted Amount: ______ Exhibits:  Yes  No AGENDA SUBJECT: Approve various Resolutions required for the 2010 CDBG Grant Program. SUMMARY: Last year the City of Anna received a $350,000 grant from the State of Texas to upgrade certain waterlines on the east side of S.H. 5. In order to comply with the grant rules, the City is required to approve the Resolutions show as items 7b – 7e on the Council’s Agenda. 7b is a resolution adopting a Contractor Locality Local Opportunity Plan. As part of the Plan, the City agrees to implement certain affirmative action steps to increase the utilization of business concerns located within its boundaries. Our grant manager Lawrence and Associates will assist the City in complying with these requirements. 7c is a resolution establishing rules regarding the use of excessive force during nonviolent civil rights demonstrations. The policy prohibits the use of excessive force by law enforcement agencies against any individual engaged in nonviolent civil rights demonstration. 7d is a resolution adopting a grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by 31 CFR 51.55(d)(2) implementing Section 504 of the Rehabilitation Act of 1973 as amended (29 USC 794). Section 504 states, in part, that “No otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. . . .” The City Secretary is responsible for receiving and processing formal complaints filed under this grievance policy. 7e is a Resolution designating the month of June 2011 as Fair Housing Month and supporting Fair Housing activities within the City. RECOMMENDATION: Staff is recommending that the Council approve all of these resolutions. Item No. 7 (l) City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: Budgeted Amount: ________ Exhibits:  Yes  No AGENDA SUBJECT: Authorization to solicit bids for the 2010 TCDBG Water Line Project. SUMMARY: Staff is requesting that the City Council authorize the solicitation of competitive bids for the 2010 TCDBG Water Line Project. This project will be primarily funded by a $350,000 from the State of Texas. The project involves upgrading and building new waterlines on the east side of Powell Parkway as shown on the attached map. RECOMMENDATION: Staff recommends approval of this request. Item No. 8 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: Budgeted Amount: ______ Exhibits:  Yes  No AGENDA SUBJECT: Conduct a hearing the receive public comment to examine policies and practices involving persons with disabilities. SUMMARY: Last year the City of Anna received a $350,000 grant from the State of Texas to upgrade certain waterlines on the east side of S.H. 5. In order to comply with the grant rules, the City is required to hold a hearing the receive public comment to examine policies and practices involving persons with disabilities. Item No.10 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Clayton Fulton Account Code #: N/A Date Prepared: 6/7/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action adopting an Ordinance designating authorized signatories for bank accounts of the City in the City’s depository bank (Independent Bank). SUMMARY: The City’s depository bank periodically requests a listing of authorized signatories for accounts held at the depository bank and the City recently changes its administrative structure; therefore, it is necessary to adopt by ordinance those positions which are authorized signatories for the City’s depository bank. RECOMMENDATION: Staff recommends that the Council approves an ordinance that (1) authorizes specific positions as signatories on for accounts held at the depository bank and (2) outlines the process for removing a position’s signatory authority. See below for a list of authorized positions and a description of the process removal of signatory authority. Authorized Positions:  Mayor  Mayor Pro Tempore  City Manager  Director of Finance  City Secretary Removal of Authority: The Mayor or the City Manager of the City of Anna may remove the signatory authority of a person holding an authorized position. At the next regular meeting of the city council following such removal, the city council shall be advised of such removal and shall have the opportunity to ratify or overturn the removal. Item No.11 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Clayton Fulton Account Code #: N/A Date Prepared: 6/7/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action approving a Resolution regarding amending TexPool Authorized Representatives. SUMMARY: With the retirement of Wayne Cummings, the City currently has no representatives authorized to transmit funds for investment in TexPool/TexPool Prime and withdraw funds, issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds. The resolution for consideration will remove all authorized representatives currently on record and authorize new representatives for the City. Access level will need to be assigned for each authorized representatives. There are only two levels of access; a regular representative is authorized to transact business, a view or inquiry only access level simply allows for that person to view account status or make inquiries directly to TexPool regarding account status and activity. RECOMMENDATION: Staff recommends that the Council approves a resolution amending authorized representatives on TexPool/TexPool Prime accounts with the account access outlined below: The recommended authorized representatives are as follows:  Philip Sanders regular representative  Clayton Fulton primary representative  Natha Wilkison regular representative  Alesia Thornhill view or inquiry only Item No. 12 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: 10-580-6933 Budgeted Amount: __$100,000______ Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a contract for the 5th Street and Wortham Street Rehabilitation Project and approving a contingency appropriation to fund the project. SUMMARY: In the FY 2011 Budget the City Council allocated $100,000 for a street improvement project. This year’s budget allocation is designated to rehabilitate a portion of 5th Street (from Sherely Ave. to Wortham Street), and all of Wortham Street. The bid specifications listed the 5th Street project as the base bid and Wortham Street as an alternate that could be accepted depending on the overall cost of the project. Bids were opened on May 31 where a total of four bids were received as shown in the following table. Contractor Base Bid (5th Street) Alternate (Wortham) Total Bid Brock Paving $81,206.50 $52,895.50 $134,102.00 JRJ Paving $78,820.06 $49,294.13 $128,114.19 Overland Services $79,821.00 $52,834.00 $132,655.00 Quality Excavation $75,012.50 $37,283.50 $112,296.00 Quality Excavation provided the low bid for both the base bid and that alternate project. The total cost of both the base and alternate bid exceeds the amount available in our current budget by approximately $12,000. RECOMMENDATION: Staff is recommending that the Council approve a resolution authorizing the City Manager to execute a contract with Quality Excavation for at total of $112,296.00. The current fiscal year budget includes a contingency allocation of $97,983. The Resolution would also authorize the transfer of $12,000 from the contingency allocation to the Street Capital Improvement account No. 10-580-6933 to cover the full cost of this street improvement project. Item No. 13 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: 10-403-6703 Budgeted Amount: __$7,200____ Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution approving and authorizing the City Manager to execute an Agreement with Donald E. Paschal, Jr. for consulting services. SUMMARY: The Collin-Grayson Municipal Alliance (CGMA) was formed several years ago by the cities of Melissa, Anna, Van Alstyne, and Howe to develop ways to work cooperatively together on projects of mutual interest. In recent years the Alliance was responsible for the planning and construction of the GTUA water line that runs from McKinney to Howe along S.H. 5. Most recently the Alliance participated in a regional wastewater collection study for the North Texas Municipal Water District. The Alliance is governed by a board with a representative from each City (Mayor Driskell for the City of Anna). Don Paschal has acted as a consultant for the Alliance coordinating all their activities. During their last meeting, the governing board voted to continue their relationship with Mr. Paschal and asked each City to approve the attached Advisory Services Agreement. Under the Agreement, each City pays Mr. Paschal $600 per month (or $7200 per year) for his work on behalf of CGMA. Money has been budgeted for these activities in the City Council’s contractual services account. The Agreement expires in December of 2012. RECOMMENDATION: Staff recommends approval of the attached Agreement. Item No.14 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: N/A Date Prepared: 6/10/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action regarding appointments to the Anna Economic Development Corporation. (City Council) SUMMARY: Place 1 – Vacant – Rob Simmons resigned due to work. Place 2 – Vacant – Sandra Delgado resigned due to work. Place 3 – Duane Hayes – Duane wishes to remain on the board. Place 4 – Connie Stump Place 5 – Gene Bowles – Gene wishes to remain on the board. Place 6 – Sherilyn Godfrey Place 7 – Bill Olsen – Bill does not want to extend his commitment for another 2 years. The odd positions are up for appointment at this time and the vacancies need to be filled. Current applications on file are in your packet for review. Applicants have been contacted and requested to attend the council meeting. So far I have heard from Jason Focht and Lauren Lovato and they will be at the meeting. RECOMMENDATION: Staff recommends making appointments to the Anna EDC. Item No.15 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: N/A Date Prepared: 6/10/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action regarding appointments to the Anna Community Development Corporation. (City Council) SUMMARY: Place 1 – Vacant – Rob Simmons resigned due to work. Place 2 – Vacant – Sandra Delgado resigned due to work. Place 3 – Duane Hayes – Duane wishes to remain on the board. Place 4 – Connie Stump Place 5 – Gene Bowles – Gene wishes to remain on the board. Place 6 – Sherilyn Godfrey Place 7 – Bill Olsen – Bill does not want to extend his commitment for another 2 years. The odd positions are up for appointment at this time and the vacancies need to be filled. Current applications on file are in your packet for review. Applicants have been contacted and requested to attend the council meeting. So far I have heard from Jason Focht and Lauren Lovato and they will be at the meeting. RECOMMENDATION: Staff recommends making appointments to the Anna CDC. Item No.16 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: N/A Date Prepared: 6/10/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action regarding appointments to the Board of Adjustment/Building Standards Commission. (City Council) SUMMARY: Place 1 – Jon Hendricks – Jon wishes to remain on the board. Place 2 – Robert Simonsen – Robert wishes to remain on the board. Place 3 – Vacant Place 4 – Vacant Place 5 – Lauren Lovato – Lauren Wishes to remain on the board. Place 1A (alternate) - Vacant Place 2A (alternate) - Vacant The odd positions are up for appointment at this time and the vacancies need to be filled. Current applications on file are in your packet for review. Applicants have been contacted and requested to attend the council meeting. So far I have heard from Jon Hendricks and Lauren Lovato and they will be at the meeting. RECOMMENDATION: Staff recommends making appointments to the Board of Adjustment/Building Standards Commission. Item No.17 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: N/A Date Prepared: 6/10/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action regarding appointments to the Park Board. (City Council) SUMMARY: Place 1 – Jon Hendricks – Jon wishes to remain on the board. Place 2 – Michael Watkins Place 3 – Kelly Bailey - Kelly wishes to remain on the board. Place 4 – Rachel Lyon Place 5 – Erin Cogar – No response. The odd positions are up for appointment at this time. Current applications on file are in your packet for review. Applicants have been contacted and requested to attend the council meeting. So far I have heard from Jon Hendricks and Kelly Bailey and they will be at the meeting. RECOMMENDATION: Staff recommends making appointments to the Park Board. Item No.18 City Secretary’s use only City of Anna City Council Agenda Staff Report Council Meeting: June 14, 2011 Staff Contact: Philip Sanders Account Code #: N/A Date Prepared: 6/10/11___ Budgeted Amount: N/A Exhibits:  Yes  No AGENDA SUBJECT: Consider/Discuss/Action regarding appointments to the Planning and Zoning Commission. (City Council) SUMMARY: Place 1 – Anthony Halsell – Anthony wishes to remain on the commission. Place 2 – Michael Watkins Place 3 – Joe Osborn – No response Place 4 – Justin Burr Place 5 – John Mathews – John does not want to continue on the commission. Place 6 – Darren Colombo Place 7 – Aaron Towner – No response. The odd positions are up for appointment at this time and the vacancies need to be filled. Current applications on file are in your packet for review. Applicants have been contacted and requested to attend the council meeting. So far I have heard from Tony Halsell and John Mathews and they will be at the meeting. RECOMMENDATION: Staff recommends making appointments to the Anna EDC.