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HomeMy WebLinkAboutCCmin2020-07-28Regular City Council Meeting Meeting Minutes rt-I11 ('l I `i i_)l' Tuesday, July 28, 2020 a@ onau PM AnnaAnna City Hall Council Chambers 111 N. Powell Parkway, Anna, Texas 75409 The City Council of the City of Anna met at 6:30 PM, on July 28, 2020, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum. Mayor Pike called the meeting to order at 6:33 PM. Council Member Beazley was absent. Council Member Miller arrived at 6:36 PM. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Neighbor Comments. No comments. 4. Closed Session (Exceptions). Under Tex. Gov'T Code Chapter 551, The City Council May Enter Into Closed Session To Discuss Any Items Listed Or Referenced On This Agenda Under The Following Exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Utility Operations Expenses; Property Acquisition b. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). d. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). Property Acquisition MOTION: Council Member Bryan moved to enter closed session. Council Member Vollmer seconded. Motion carried 5-0. Mayor Pike recessed the meeting into closed session at 6:44 PM. Mayor Pike reconvened the meeting into open session at 8:03 PM. 5. Consider/Discuss/Action on any items listed on any agenda -work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action taken. 6. Work Session. a. Presentation and discussion on FY20/21 Budget b. Update and discussion on property acquisition and engineering design on Hackberry Lane. c. Solid Waste Disposal Rate Update 7. Reports. a. Recognition of the City of Anna for being awarded the American Public Works Association (APWA) Texas Project of the Year -Structures Less than $2 Million - for the Sherley Heritage Park Community Build Playground. Recognition of the City of Anna for being awarded the American Public Works Association (APWA) Texas Project of the Year -Structures Less than $2 Million - for the Sherley Heritage Park Community Build Playground. b. Recognition of Kevin Martin, Code Compliance Manager, for being awarded Code Professional of the Year by the Building Officials Association of Texas. Kevin Martin, Code Compliance Manager, has been named Code Professional of the Year by the Building Officials Association of Texas. Kevin Martin has single-handedly established a Code Compliance Division in the City of Anna. Prior to Mr. Martin's hire in the Summer of 2019, Code Compliance in the City of Anna was handled by the Fire Department, whereas a Fire Official from that department responded to reported issues. The City Council identified the Compliance of City codes, and the need for an active, dedicated, professional Code Compliance Officer, as a major priority in their 2019 Strategic Plan. The City recruited for the position of Code Compliance Manager and Mr. Martin was not only the most experienced candidate to have applied (he boasted over 15 years of experience throughout the Dallas Metroplex) but he also had an infectious personality and drive to establish a new standard of compliance for the City. Immediately, Mr. Martin came in and established new policies and procedures for code compliance, established a neighborly repertoire with the community, and instituted a much -needed Rental Registration Program after eliciting feedback from the City Council and community. The Rental Registration Program was approved without controversy due to Mr. Martin deftly handling the creation of the program and it has been a resounding success. Mr. Martin has been publicly lauded by the City Council and our Community for his work and for his commitment to help "build community." Mr. Martin continues to advance his knowledge of code compliance and management through his active involvement in professional organizations such as the Texas Environmental Health Association. City staff and leadership would like to congratulate Mr. Martin on this prestigious award, and we are grateful for his professionalism and dedication to serving our neighbors in the City of Anna. c. Recognition of the Finance Department for receiving the GFOA Award. d. Council Member Miller opposes the unfunded mask mandate ordered by Governor Abbott. City Attorney McCoy stated typically action by Council would be to adopt a resolution opposing the issue and sent with a letter to the government agency. Council Member Miller requested this item be placed on the next agenda. 8. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. Consent Items d. and e. were removed for individual consideration. MOTION: Council Member Toten moved to approve consent items c. Council Member Miller seconded. Motion carried 5-0. a. Approve Council Meeting Minutes for June 30, 2020 and July 14, 2020. (City Secretary Carrie L. Land) b. Approve a Resolution Approving the 2020 Annual Assessment Plan Update and Assessment Roll for Public Improvements for the Hurricane Creek Public Improvement District (Finance Director Dana Thornhill) A RESOLUTION OF THE CITY OF ANIMA APPROVING THE 2020 ANNUAL SERVICE PLAN UPDATE AND ASSESSMENT ROLL FOR PUBLIC IMPROVEMENTS FOR THE HURRICANE CREEK PUBLIC IMPROVEMENT DISTRICT IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING FOR AN EFFECTIVE DATE. c. Approve the Quarterly Investment Report for Quarter Ending June 30,2020 (Finance Director Dana Thornhill) d. Approve a Resolution authorizing the City Manager to enter into a contract with Flock Safety, Inc. for the purchase, installation, and maintenance of five (5) fixed, pole -mounted automatic license plate recognition (ALPR) cameras. (Police Chief, Jeff A. Caponera) As part of the Police Department's commitment to improve its crime prevention efforts and as part of the neighborhood policing program, the police department is requesting approval from Council to allow the City Manager to enter into a contract agreement to purchase five (5) fixed, pole -mounted automatic license plate reader (ALPR) cameras from Flock Safety, Inc. These cameras will be strategically placed at ingress and egress points of the City. The police department will obtain TxDOT approval to place the cameras in TxDOT rights -of -ways prior to installation. Police officers are often searching for vehicles that have been reported stolen, aI e suspected %J being involved in criminal or terrorist activities, are owned by persons who are wanted by authorities, or any of a number of other legitimate reasons. Victims and witnesses are frequently able to provide police with a description of a suspect's vehicle, including in some cases a full or partial reading of their license plate number. Depending on the seriousness of the incident, officers may receive a list of vehicles of interest at the beginning of their shift, or receive radio alerts throughout the day, providing vehicle descriptions and plate numbers including stolen vehicles, vehicles registered or associated with wanted individuals or persons of interest, vehicles attached to an AMBER or missing persons alert, and "be on the lookout" or "BOLO" alerts. Oftentimes these lists may be sizable depending on several factors and criteria, which can present challenges for our patrol officers. Anna police officers spend a good amount of time monitoring traffic during patrol and searching for vehicles of interest. When a potential vehicle of interest is observed, the officer will typically compare characteristics of the observed vehicle and driver with those of the wanted vehicle, including the license plate number, if known. If warranted, the officer may stop the vehicle to further investigate. A license plate check will be run on the vehicle, either by the officer using an infield computer to initiate the query, or by radioing dispatch for the query. Results of the query and of the officer's interaction and investigation of the driver will assist the officer in determining next steps. In addition to spotting vehicles of interest, officers on patrol are also alert to vehicles with expired or missing license plates and annual renewal tags. Failure to maintain current license plate registration may indicate that one or more of several conditions have not been met, including failure to secure vehicle insurance, failing compulsory safety and/or emissions inspections, and simple failure to properly register the vehicle with the state motor vehicle authority. Some jurisdictions may withhold vehicle registration renewal if the owner has unpaid parking or traffic tickets. The lack of a plate or current tags may also indicate that the vehicle has been stolen. The ALPR acts as a force multiplier, alerting officers via their in -car computers of hits from the various databases that make up the ALPR "hot list". Officers will be able to receive the alerts in real-time and respond to the area where the vehicle was last seen. This technology will also allow Collin County Dispatchers to see which ALPR camera the vehicle passed by and alert other police officers in the area as well. We expect to improve the recovery of stolen vehicles, identify amber alert vehicles, BOLO vehicles, missing persons, and sex offenders, as well as improve intelligence gathering activities by providing back office software that allows for administration, data mining, reporting, data sharing, and intelligence gathering activities. Flock Safety's mission is to eliminate non-violent crime. This is possible with city-wide coverage of automatic license plate readers (ALPRs) for both public safety organizations and private citizens. When a crime occurs, Flock Safety cameras deliver the actionable evidence you need to make an arrest. Flock Safety is headquartered in Atlanta, Georgia. Flock Safety camera systems are live in over 600 cities in 38 states and over 210 police departments. With an average of 65 Hot List notifications sent an hour within jurisdictions throughout the U.S., the Flock team is helping agencies solve and prevent crime every hour. MOTION: Council Member Toten moved to approve. Council Member Bryan seconded. Motion carried 5-0. e. Approve a Resolution amending Article A2.000 Building Related Fees and Article A3.000 Development Fees within Appendix A: Fee Schedule of The City of Anna Code of Ordinances. (Director of Development Services Ross Altobelli) The recently adopted Council Action Agenda 2020 — 2021 identifies Development Fees as a High Priority item under the Management Agenda section. It is a best management practice to review Fee Assessments on a periodic basic, typically every three to five years, or when major changes to Department costs are implemented. The City of Anna last updated the plat fees in 2008 and the zoning application fees and site plan review; miscellaneous development fees in 2004. Many of the existing development fees within the City of Anna fee schedule are not in keeping with the actual cost of review and processing and the purpose associated with reviewing and updating these fees are to ensure taxpayers are not subsidizing the cost of private development within the City of Anna. Additionally, the Neighborhood Services Division is requesting to increase the Annual Rental Registration fee from $50 to $75 and require the Mobile Home License fee, $250 plus $10 for each mobile home lot, be an annual fee requirement. The proposed changes are represented by fees that are revenue neutral and fairly compensate the City for costs incurred for the services provided and are relative to the fees for residential rental registrations and mobile home licenses in similar municipalities. AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE ANNA CITY CODE OF ORDINANCES BY AMENDING APPENDIX A (FEE SCHEDULE) PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE HIGHEST PENALTY AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF, MOTION: Council Member Bryan moved to approve. Mayor Pike seconded. Motion carried 54 9. Items For Individual Consideration. a. Hold a Public Hearing and take any necessary action on an ordinance amending park development fund regulations to allow expenditures related to events and recreation programs (Neighborhood Services Director Marc Marchand). Mayor Pike opened the Public Hearing at 9:33 PM. Eldon Baker submitted his comments in writing. He is in favor of the parks development funds being used for additional events and programs. Mayor Pike closed the Public Hearing at 9:34 PM. Per City Council's directive in Anna's Strategic Plan to create strong community events and festivals, activities and a variety of programs, staff is bringing before the City Council amendments to the Ordinance governing the use of the Parks Development Fund. Anna's significant population growth is causing an increase in the demand for recreation programs and events. To provide these services to Anna Neighbors, funding is needed. This Ordinance amends the Park Development Fund regulations to expand its use and provide funding for such purposes. It also allows for staffing associated with recreation programs and events to be funded from the Parks Development Fund due to the labor-intensive nature of putting them on. The Parks Development Fund is performing very well, and the increase over previous fiscal years is enough capacity to cover capital projects and have funding for recreational programs and events. The revenue estimate for the Parks Development Fund in the FY 2019/2020 Budget is $811,500. The estimate for the Parks Development Fund in the proposed FY 2020/2021 Budget is $1,105,500. This is a difference of $294,000 which is enough to cover staffs request in the FY 2020/2021 Budget of $255,500 for recreation programs and events. Furthermore, as part of the Capital Improvement Program, (CIP), process staff has projected revenues and expenditures from prospective projects over a 5-year period. The proposed Parks CIP will be brought to the Parks Advisory Board and the City Council for consideration at upcoming meetings. The estimates in the Parks CIP project a fund balance of over $1 Million in FY 2021/2022 and over $2 Million in FY 2023/2024. For this reason, staff believes the Parks Development Fund is a stable funding source for recreation programs and events until other revenue streams become available to build a budget elsewhere. Following is a breakdown of the proposed funding allocations that will be requested for recreation programs and events from the Parks Development Fund. Christmas $36,000 Harvest Fest $30,000 Music in the Park $3,000 Movies in the Park $3,000 Races $2,000 Bunny Daze $5,000 Doggie BDay Party $2,000 Fireworks $25,000 Parade $3,000 Recreation Programs $84,550 Staffing $62,000 The Parks Advisory Board met on February 24, 2020 and recommends approval of using the Parks Development Fund for events and recreation programs. MOTION: Mayor Pike moved to approve. Council Member Bryan seconded. Motion carried 5-0. b. 1) Conduct a public hearing to consider public comments on a residential replat for Anna Crossing, Phase 7, Block 3, Lots 1 R thru 5R. 21 Consider/Discuss/Action on a recommendation regarding the Anna Crossing, Phase 7, Block 3, Lots 1 R thru 5R, Replat. (Director of Development Services Ross Altobelli) Mayor Pike opened the public hearing at 9:41 PM. No Comments. Mayor Pike closed the public hearing at 9:41 PM. 10. Five single-family dwellings detached lots on 0.8± acre located at the southwest corner of Maverick Street and Allyssa Street. Zoned Planned Development-236-2005 (PD-SF- 72/SF-60). The purpose of this replat is to abandon the 25 building line along Cody Drive for the five lots. MOTION: Council Member Bryan moved to approve. Council Member Toten seconded. Motion carried 5-0. Adjourn. Mayor Pike adjourned the meeting at 9:42 PM. Approved on August/ 11, 2020. ATTEST: City Secretary Carrie L. Land