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HomeMy WebLinkAboutCCmin2020-08-11THE CITY OF Anna "oar City Council Meeting Meeting Minutes Tuesday, August WO WO I 2®20 @ 7:30 PM Sue E. Rattan Elementary School 1211 S. Ferguson Parkway, Anna, Texas The City Council of the City of Anna met at 7:30 PM, on August 11, 2020, at the Sue E. Rattan Elementary School, Located at 1211 S. Ferguson Parkway, to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum. Mayor Pike called the meeting to order at 7:32 PM. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Neighbor Comments. No comments. 4. Reports. a. Recognition for dedicated and exemplary service for the retirement of Police Chief, Jeff Caponera. b. Recognition for dedicated and exemplary service of Finance Director, Dana Thornhill. �. Introduction of Interim Finance Director Alan Guard. 5. Consent Items. Agenda Items p. and q. were removed from the Consent Agenda. MOTION: Council Member Beazley moved to approve consent items and r.-s. Council Member Miller seconded. Motion carried 5-0. a. Approve a Resolution authorizing the City Manager to sign a professional services agreement with the Texas Coalition for Affordable Power (TCAP) and Gexa Energy's Commercial Electric Service Agreement to participate in a Strategic Hedging Program (Interim Finance Director Alan Guard) The City of Anna is a member of TCAP for purposes of procuring lower rates for energy purchases. The Strategic Hedging Program (SHP) is a fixed price program but with a shorter term for the fixed price designed to procure energy when it is cheaper. TCAP works on behalf of its members to find and/or negotiate the best rates using the large number of member cities to leverage lower rates overall. If the City is able to procure better rates through along -term fixed -price, fixed - term contract there are opportunities to opt out of the agreement every six months. RESOLUTION OF THE CITY OF ANNA TEXAS ADOPTING TCAP'S PROFESSIONAL SERVICES AGREEMENT AND GEXA ENERGY'S COMMERCIAL ELECTRIC SERVICE AGREEMENT FOR POWER TO BE PROVIDED ON AND AFTER JANUARY 1, 2023. b. Approve an Ordinance re -affirming the designation of FM 455 in the City of Anna, Texas as White Street from County Road 424 to County Road 937. (Director of Public Works, Greg Peters) This item is to formally name a section of FM 455 as White Street in the City of Anna. FM 455 is currently known as White Street and has been known as White Street for many years. However, TxDOT is requiring the City to provide an Ordinance officially naming the road as White Street in order to facilitate the City's request to change the exit signs on US 75 from "Anna -Weston Road" to "White Street." White Street is named after Charles EII White, a World War II Veteran and lifelong resident of Anna, Texas. White served as a B-24 pilot in the Army Air Corps, was shot down in battle and spent time as a Prisoner of War in Bucharest, Romania. After the war Mr. White served the Anna community as a City Councilman, School Board Trustee, and volunteer firefighter. TxDOT has requested the City to provide a City Ordinance showing the official name of the street as a part of the ongoing negotiations to change the signs on US 75 from "Anna -Weston Road" to "White Street." AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, RENAMING A SEGMENT OF FARM TO MARKET ROAD 455; PROVIDING A SAVINGS, SEVERABILI I AND REPEALING CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. c. Approve Enterprise lease agreement for bucket truck replacement. (Director of Public Works, Greg Peters) The City of Anna Public Works Department has a 2011 Dodge Ram Chassis with bucket lift, which has over 275,000 miles on it. This vehicle was purchased when the City made the decision to take over maintenance of streetlights from GCEC. Last month the engine in this truck experienced catastrophic failure, resulting in the entire engine requiring replacement. Due to the size and type of motor, this replacement cost is approximately $20,000.00. Due to the age and condition of the truck, it does not make financial sense to replace the engine. Currently the Public Works Department is renting a bucket lift trailer to continue streetlight and signage operations. This rental costs $300/day, or $1, 200/week. The bucket truck was scheduled for replacement in the FY21 draft budget. Failure of the existing truck's engine has resulted in this replacement moving up from October of 2020 to August of 2020. The cost to replace the engine in the existing truck ($20,000) is roughly proportional to the estimated annual cost of a lease for a new truck. The annual lease cost will be $22,746.72 per year. If the City chose to purchase instead of lease, the purchase price of the vehicle would be $150,849.00. Staff is recommending the use of the lease program as it provides the City more flexibility in budgeting and decision making as we continue to grow, so that we are not locked into a major capital purchase. The lease option is the best financial decision when compared to purchase, or rental. d. Approve City Council Meeting Minutes July 28, 2020. (City Secretary Carrie Land) e. Approve an Ordinance of the City Council of the City of Anna, Texas, ordering a general election to be held on November 3, 2020 for the purpose of electing two (2) City Council Members and a special election to elect one (1) City Council Member to fill an unexpired term of office; designating polling places; ordering notices of Election to be given; authorizing execution of joint election contracts. (City Secretary Carrie Land) On April 1, 2020 Council passed Ordinance 851-2020 postponing the May 2, 2020 General Election to November 3, 2020. Election dates, times and locations have changed and a new order and contract for services must be adopted in accordance with the State Election Code. The deadline to adopt such Ordinance is August 17, 2020. One major change is the voting location, it will be held at Anna Independent School Districts Board Room, 201 E. 7th St, rather than City Hall. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ORDERING A GENERAL ELECTION TO BE HELD ON NOVEMBER 3 2020 FOR THE PURPOSE OF ELECTING TWO (2) CITY COUNCIL MEMBERS AND A SPECIAL ELECTION TO ELECT ONE (1) CITY COUNCIL MEMBER TO FILL AN UNEXPIRED TERM OF OFFICE; DESIGNATING POLLING PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AUTHORIZING EXECUTION OF JOINT ELECTION CONTRACTS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. f. Approve a Resolution amending the representatives authorized to transact business with the Texas Local Government Investment Pool (Interim Finance Director Alan Guard) Texpool is one of the City's primary investment vehicles. As the current Finance Director is resigning her position, it is necessary for City Council to approve the Interim Finance Director to become an authorized representative for the City to conduct business. A RESOLUTION OF THE CITY OF ANNA, TEXAS AMENDING THE AUTHORIZED REPRESENTATIVES AUTHORIZED TO TRANSACT BUSINESS WITH THE TEXAS LOCAL GOVERNMENT INVESTMENT POOL, "TEXPOOL/TEXPOOL PRIME", A PUBLIC FUNDS INVESTMENT POOL. g. Review CDC/EDC Joint Meeting Minutes from the July 2, 2020 Meeting (Economic Development Director Joey Grisham) h. Approve a Resolution approving the Development Plat for 2826 Storage Addition, Block A, Lot 1. (Director of Development Services, Ross Altobelli) Storage and RV parking on one lot on 7.5t acres located at the southeast corner of Houston Street (FM 2862) and County Road 513. Located within the extraterritorial jurisdiction (ETJ). The purpose for the development plat is to construct a storage and RV parking facility and related site improvements. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE 2862 STORAGE ADDITION, BLOCK A, LOT 1, DEVELOPMENT PLAT Approve a Resolution approving the Development Plat for Froehlich Estate, Block A, Lot 1. (Director of Development Services, Ross Altobelli) Single-family dwelling, detached on one lot on 5.1±acres located on the west side of CR 479, 2,500± feet north of Houston Street (FM 2862). Located within the extraterritorial jurisdiction (ETJ). A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING FROEHLICH ESTATE BLOCK A, LOT 1, DEVELOPMENT PLAT j. Approve a Resolution approving the Development Plat for Vaclavik Estates, Block A, Lot 1. (Director of Development Services, Ross Altobelli) Single-family dwelling, detached on one lot on 5.0± acres located on the west side of CR 217 (Eden Street), 1,300± feet south of County Road 177. Located within the extraterritorial jurisdiction (ETJ). A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE (ACLAVICK ESTATES, BLOCK A, LOT 1, DEVELOPMENT PLAT k. Approve a Resolution approving the Development Plat for Rojas Estates, Block A, Lot 1. (Director of Development Services, Ross Altobelli) Single-family dwelling, detached on one lot on 2.5± acres located at the east side of CR 511, 900±feet west of White Oak Circle. Located within the extraterritorial jurisdiction (ETJ). A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE ROJAS ESTATES, BLOCK A, LOT 11 MINOR PLAT Approve a Resolution approving the Replat for Victoria Falls Center Addition, Block A, Lot 1 R. (Director of Development Services, Ross Altobelli) Shopping Center on one lot on 4.7± acres located on the east side of Victoria Falls Drive, 205± feet north of White Street. Zoned Planned Development-119- 2003-General Commercial (PD-119-2003). The purpose of this replat is to modify the limits of the private drainage and detention easement. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE VICTORIA FALLS CENTER ADDITION, BLOCK A, LOT 1, REPLAT. m. Approve a Resolution approving the Revised Site Plan for Victoria Falls Center Addition, Block A, Lot 1 R. (Director of Development Services, Ross Altobelli) Shopping Center on one lot on 4.7t acres located on the east side of Victoria Falls Drive, 205t feet north of White Street. Zoned Planned DevelopmentA 19- 2003-General Commercial (PD-119-2003). The purpose for this revised site plan is to provide additional parking spaces. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A SITE PLAN OF VICTORIA FALLS CENTER ADDITION, BLOCK A, LOT 1. n. Review meeting minutes from the July 7, 2020 Planning &Zoning Commission meeting. (Director of Development Services, Ross Altobelli) o. Approve a Resolution authorizing the City Manager to renew the Agreement between the City of Anna Police Department and Defense Logistics Agency for the no cost acquisition of surplus military equipment. (Police Chief, Jeff A. Caponera) The Law Enforcement Support Office (LESO) or LESO Program, facilitates 10 US Code 2576a, which originated from the National Defense Authorization Act of Fiscal Year 1997. This law allows transfer of excess Department of Defense property (equipment) that might otherwise be destroyed to law enforcement agencies across the United States and its territories. Requisitions cover the gamut of items used by America's military -- clothing and office supplies, tools and rescue equipment, vehicles, rifles, and other small arms. Of all the excess equipment provided through the program, only five percent are small arms and less than one percent are tactical vehicles. More than 8,000 law enforcement agencies have enrolled in the program. Anna has been enrolled in this program since 2018 and would like to continue to be a partner. A RESOLUTION OF THE CITY OF ANNA, TEXAS GRANTING APPROVAL AND RENEWAL OF THE APPLICATION FOR CONTINUED PARTICIPATION IN THE LAW ENFORCEMENT SUPPORT OFFICE (LESO) PROGRAM WITH DEFENSE LOGISTICS AGENCY AND APPROVAL OF THE STATE PLAN OF OPERATIONS WITH THE STATE OF TEXAS TO UTILIZE MILITARY SURPLUS PROPERTY AT NO COST TO THE CITY AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME. p. Approve a Resolution authorizing the City Manager to execute a development agreement with LGI Homes - Texas, LLC for the construction of Rosamond Parkway and drainage improvements. (Director of Public Works, Greg Peters) This item is for the approval of a development agreement by and between the City of Anna and LGI Homes - Texas, LLC for roadway and drainage improvements. LGI is currently developing property at the northwest corner of State Highway 5 and Rosamond Parkway for the new Shadowbend residential development. As a part of this project LGI will be constructing Rosamond Parkway along the frontage of this phase of the project. Rosamond Parkway is shown on the Master Thoroughfare Plan as a major collector and is included i the City's Impact Fee Study and Capital Improvement Plan. As such, the developer is to be reimbursed Roadway Impact Fees in an amount consistent with the cost of constructing public improvements on Rosamond Parkway. LGI has major construction crews on site performing work in Shadowbend subdivision and is also the developer/homebuilder of the newest phases of Northpointe Crossing Subdivision. As such, the City has sought to partner with LGI to have them complete some drainage improvements on an existing City - owned storm line along Dumas Drive within the Northpointe Subdivision. The Texas Local Government Code 212.071 allows municipalities to contract with the developer of a subdivision or land to construct public improvements related to the development. The Dumas Drive drainage improvements will be funded through the City's annual storm drainage maintenance line item in the operating budget for the Public Works Department. This agreement allows the City to achieve improvements to a major transportation CIP project in Rosamond Parkway. The agreement also utilizes the developer's cost savings due to scale to complete a public drainage maintenance project at a cost less than if the City were to bid it as a standalone project, thus saving taxpayer dollars. MOTION: Council Member Toten moved to table. Council Member Bryan seconded. Motion carried 5-0. q. Approve an Ordinance Amending the FY 2019 - 2020 Parks Development Fund Budget to add a Recreation Manager and three part-time Recreation Coordinator positions. (City Manager, Jim Proce) The proposed budget amendment includes funding for the following purposes: For expenditures, staff is requesting $12,841 in the Parks Development Fund to add 2.5 full time equivalents. Per City Council's directive in Anna's Strategic Plan to create strong community events and festivals, activities and a variety of programs, the ordinance to govern the use of the Parks Development Fund was amended at the July 28, 2020 City Council meeting. Staff believes that the Parks Development Fund is a stable funding source for recreation programs and events and is requesting the addition of a Recreation Manager and three part-time Recreation Coordinators. Approval of the Recreation Manager position will accelerate the planning and implementation of community programs. In addition to the Recreation Manager position, staff is requesting Council authorize up to three (3) part-time Recreation Coordinators to implement recreation programs and staff special events. AN ORDINANCE AMENDING ORDINANCE NO. 830-2019 ADOPTING THE PARKS DEVELOPMENT FUND BUDGET FOR THE 2019-2020 FISCAL YEAR; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. r. Approve an Ordinance Amending the FY2019 - 2020 Budget to add a Code Enforcement Officer (Neighborhood Services Department), a Plan Reviewer (Development Services Department) and a Project Engineer (Utility Administration Department). (City Manager, Jim Proce) The proposed budget amendment includes funding for the following purposes: For expenditures, staff is requesting $11,483 in the General Fund and $9,146 in the Utility Fund for the remainder %J the year for the following positions: Code Enforcement Officer, Plan Reviewer, and Project Engineer. Code Compliance has previously been staffed by only one Code Compliance Manager. The additional position is needed to accommodate the city's growth, increasing demands for service, improve response times, and assist neighbors in avoiding citations. The expansion of code compliance operations was identified as a top priority in the strategic plan. Department revenue from programs such as the rental property registration and cost savings from discontinuing contract services with Collin County for health inspections are anticipated to cover the cost for this position resulting in a net neutral impact to the budget. In FY 2021 it is estimated that the city would pay a 3rd party reviewer (Bureau Veritas) a minimum $120,000 to review new single-family building permits. If the City reviews these permits in-house by hiring a Plans Examiner, the savings would be up to $40,000 per year. Additional duties of the Plans Examiner would include assisting the Building Inspector with inspections or any other duties the Building Official determines. A Project Engineer in the Utility Administration department will bring the engineering plan review process in-house and eliminate a 3rd party contract (Birkhoff, Hendricks, Carter, LLP). Plan review revenues ($49,000) will net against the cost of the position. In addition, increased construction inspection fees approved by the City Council late last year will cover the remaining costs beyond the contract savings. Hiring an engineer will also decrease reliance on consultants for small projects, as capacity to conduct engineering in-house will significantly increase. AN ORDINANCE AMENDING ORDINANCE NO. 830-2019 ADOPTING THE BUDGET FOR THE 2019-2020 FISCAL YEAR; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. s. Approve a Resolution naming the date and place of a public hearing on the FY 2020-2021 budget. (City Manager, Jim Proce) Section 7.02 of the City Charter states that on or before the 15th day of August of the fiscal year, the City Manager must submit to the City Council a budget for the ensuing fiscal year; and at the Council meeting when the budget is submitted, the City Council must name the date and place of the public hearing on the budget. RESOLUTION OF THE CITY OF ANNA, TEXAS NAMING THE DATE AND PLACE OF A PUBLIC HEARING ON THE FY2020 — 2021 BUDGET. 6. Items For Individual Consideration. a. Consider/Discuss/Action on an Ordinance adopting the 2015 Edition of the International Fire Code with local amendments, adopting additional fire prevention and investigation regulations, and repealing certain existing fire prevention regulations. (Fire Chief, Ray Isom) This item relates to the adoption of local fire code ordinances to include NCTCOG Amendments to the International Fire Code, 2015 edition. It completes a specific action identified in the City's Strategic Plan. Fire codes and standards are put in place to protect the health, safety, and welfare of Anna's neighbors and visitors. The International Fire Code (IFC) is developed through a process that reflects the values and principles of transparency, consensus, and due process. The International Code Council, which develops the IFC among other internationally recognized code sets, engages public and private -sector stakeholders to produce model codes and standards that are essential to a robust building industry and the national economy as a whole. The model codes and standards development process brings together a broad and diverse constituency of stakeholders to reflect and deliberate on the latest science and research. Every three years, the consensus process produces updated model codes and standards that incorporate evolving technologies and market needs, all aimed at protecting the health, safety, and welfare of building occupants. Through this process, builders, manufacturers, and the design community benefit from a fair and democratic system that allows them to meet nationally agreed -upon goals and compete globally. Model codes and standards also provide a common code format and basic requirements for consistent and uniform design, construction, maintenance, and operations of systems, structures, and buildings. Put simply, when adopted and properly enforced, the IFC will reduce the loss of life and property in the Anna community. AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE ANNA CITY CODE OF ORDINANCES BY AMENDING CHAPTER 6, (FIRE PREVENTION AND PROTECTION), BY REPEALING ARTICLE 6.03 (FIRE CODE), 6.04 (OUTDOOR BURNING), ARTICLE 6.05 (FIREWORKS), AND ARTICLE 6.06 (WOODEN TRUSS WARNING SIGNS), AND AMENDING ARTICLE 6.01 (GENERAL PROVISIONS), ARTICLE 6.02 (ARSON INVESTIGATOR) BY ADOPTING NEW GENERAL PROVISIONS AND ADOPTING THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE WITH CERTAIN AMENDMENTS THERETO; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; PROVIDING A PENALTY CLAUSE; PROVIDING AN EFFECTIVE DATE AND FOR THE PUBLICATION OF THE CAPTION HEREOF. MOTION: Mayor Pike moved to approve. Council Member Bryan seconded. Motion carried 5-0. b. Consider/Discuss/Action on the initiation of the Bond Process related to "Anna Sherley" Phase One and MI PID Bond Issuances in accordance with and subject to the requirements of the Sherley Tract Subdivision Improvement Agreement, with the goal of closing funds prior to December 15th, 2020. (City Attorney, Clark McCoy) MOTION: Council Member Beazley moved to approve. Council Member Bryan seconded. Motion carried 4-1. Vollmer opposed. c. Conduct a Public Hearing and Consider/Discuss/Action on an Ordinance to adopt new solid waste rates in the City of Anna, Texas. (Director of Public Works, Greg Peters) The City of Anna has entered into a contract with CARDS Dallas, Incorporated for solid waste services. The contract was approved by the City Council at the July 14th meeting. This item is to adopt the solid waste, recycling, bulk trash, and disposal rates which will be charged to the public for the services. The proposed rate for residential services represents a $0.25 reduction in monthly costs per household. This item does require a public hearing as it is an ordinance to adopt new fees. MOTION: Mayor Pike moved to approve. Council Member Toten seconded. Motion carried 5-0. d. Presentation of the proposed FY 2020-2021 Budget (City Manager, Jim Proce) e. Consider/Discuss/Action on a Resolution to propose a property tax rate of 0.583000 per $100 of property valuation for the City that the Council may adopt for the 2020 tax year and setting date and time for a public hearing on the tax rate. (City Manager, Jim Proce) The budget and tax rate are scheduled for adoption at the September 8th Council meeting. A RESOLUTION OF THE CITY OF ANNA, TEXAS NAMING THE PROPOSED TAX RATE THE COUNCIL MAY ADOPT FOR THE 2020 TAX YEAR AND SETTING THE DATES AND TIMES FOR PUBLIC HEARINGS ON THE TAX RATE MOTION: Council Member Miller moved to approve. Council Member Bryan seconded. Motion carried 5-0. f. Consider/Discuss/Action on sending a formal letter to Governor Abbott regarding Executive Order No. GA-29 relating to the use of face coverings At the July 28 City Council meeting, City Council discussed sending a formal letter to Governor Abbott regarding the executive order for face coverings throughout Texas. Council directed Staff to bring back a letter for review at the next meeting. 7. Closed Session (Exceptions). Under Tex. GWV'T Code Chapter 551, The City Council May Enter Into Closed Session To Discuss Any Items Listed Or Referenced On This Agenda Under The Following Exceptions: No Closed Session a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551,087). 8. Consider/Discuss/Action on any items listed on any agenda -work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action. 9. Adjourn. Mayor Pike adjourned the meeting at 9:34 PM. ATTEST: City Secretary Carrie L. Land Approved on Mayor Nate Pike 0,%111i,1 OF A/V 25, 2Q?0.