HomeMy WebLinkAboutCCmin2020-08-25Regular City Council Meeting
Meeting Minutes
THE CITY OF mannTuesday, August 25, 2020 @ 6:30 PM a Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
The City Council of the City of Anna met at 6:30 PM, on August 25, 2020 at the Anna City Hall,
Located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1
2
3.
Call to Order, Roll Call and Establishment of Quorum.
Deputy Mayor Pro Tem Beazley called the meeting to order at 6:41 PM.
Mayor Pike arrived at 6:52 PM.
Mayor Pro Tem Miller was absent.
Invocation and Pledge of Allegiance.
Deputy Mayor Pro Tem Beazley led the invocation and pledge.
Neighbor Comments.
No comments.
Deputy Mayor Pro Tem Beazley moved to Agenda Item 6. d, e and f.
Reports.
a. Proclamation declaring September "Hunger Awareness Month"
John Jenkins and Talia McAllister from North Texas Food Bank were present to
accept the proclamation.
Throughout the month of September donations of peanut butter will be accepted
at City Hall.
b. Proclamation Naming "Anna - a Fair Trade City"
Emily McDonald spoke regarding the "Fair -Trade City" project. Greater Anna
Chamber of Commerce President/CEO Kevin Hall was present and accepted
the proclamation.
c. Notification of Cancellation of National Night Out 2020. (Police Chief Jeff A.
Caponera)
Police Chief Caponera stated that National Night Out would be cancelled this
year due to Covid-19 and safety issues.
d. Telephone Town Hall Recap (City Manager Jim Pooce)
Assistant City Manager Ryan Henderson gave a brief recap of the Telephone
Town Hall meeting that was held. The meeting was well received by neighbors,
with over 250 participants.
e. Anna Police Support Month (Councilman Kevin Toten)
Council Member Toten read a statement by former Council Member Chris
Reeves. He requested the community to turn the city blue by replacing their
outside light bulbs with blue bulbs for the month of September.
f. City Council Meeting upcoming schedules and locations.
Council will hold a special meeting on September 1 at the Anna ISD Board
Room, 201 E. 7th Street at 6:30 PM.
Council will hold their regular meetings for September 8 and September 22 at
the Anna ISD Board Room, 201 E. 7th Street at 6:30 PM.
g. Staff Update on the CARES ACT funding
Interim Finance Director Alan Guard gave an overview of fund expenditures.
h. Greater Anna Chamber of Commerce President Kevin Hall presented an award
to the Fire Department for winning the 2020 Battle of the Badges blood drive.
7. Work Session.
a. Staff presentation of the Draft FY 2021 Community Investment Program (CIP).
(Director of Public Works Greg Peters and Director of Neighborhood Services
Marc Marchand).
Director of Public Works Greg Peters and Director of Neighborhood Services
Marc Marchand gave a detailed presentation on the FY 2021 Community
Investment Program.
8. Consent Items.
Consent Item 8. d. was pulled for individual consideration.
MOTION: Council Member Toten moved to approve Consent Items 8a a. through
c. and 8. e. through J.
a. Approve City Council Meeting Minutes for August 11, 2020. (City Secretary
Carrie Land)
b. Approve a Resolution entering into a Chapter 380 Agreement with Italian Villa
related to the COVID-19 small business assistance program. (Economic
Development Director Joey Grisham)
This is an updated version of a Chapter 380 Agreement with Italian Villa for a
$5,000 small business grant. Since Italian Villa opted to relocate from its location
on US 75, a new Chapter 380 was drafted that includes a requirement that
Italian Villa execute construction contracts and a new lease agreement of at
least five years in the City of Anna prior to December 30, 2020.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
APPROVING A CHAPTER 380 ECONOMIC DEVELOPMENT GRANT
AGREEMENT BETWEEN THE CITY OF ANNA AND ITALIAN VILLA.
c. Approve a Resolution setting a public hearing under Section 372.009 of the
Texas Local Government Code on the advisability of the creation of a public
improvement district and improvements within the extraterritorial jurisdiction of
the City of Anna, Texas for the Sherley Tract and authorizing the issuance of
notice by the City Secretary of Anna, Texas regarding the public hearing. (City
Attorney Clark McCoy)
In accordance with the Sherley Tract Subdivision Improvement Agreement, the
developer submitted a petition to the City to create the Sherley Tract Public
Improvement District (PID). Before the City Council can create the PID it must
hold a public hearing after 15 days' publication notice. This resolution does not
create the PID. It only accepts the developer's petition and provides for
scheduling of the public hearing and publishing of the notice. The resolution sets
the public hearing for September 22, 2020. After the hearing the Council will
consider a separate resolution creating the PID.
A RESOLUTION SETTING A PUBLIC HEARING UNDER SEC. 372.009 OF
THE TEXAS LOCAL GOVERNMENT CODE ON THE ADVISABILITY OF THE
CREATION OF A PUBLIC IMPROVEMENT DISTRICT AND IMPROVEMENTS
WITHIN THE EXTRATERRITORIAL JURISDICTION OF THE CITY OF ANNA,
TEXAS; AND AUTHORIZING THE ISSUANCE OF NOTICE BY THE CITY
SECRETARY OF ANNA, TEXAS REGARDING THE PUBLIC HEARING
d. Approve a Resolution approving a Facilities Use Agreement between the City
of Anna and Anna Area Historical Preservation Society (Director of
Neighborhood Services Marc Marchand).
This Facility Use Agreement is between the City of Anna and AAHPS for the
operation of the Anna Depot and Museum. The objective of the Facilities Use
Agreement is to collect, preserve, display, exhibit and promote the history of
Anna and the surrounding area through the operation of the Anna Depot and
Museum. The primary tenets of the Facilities Use Agreement are as follows:
❑ The museum name shall be Anna Depot and Museum.
❑ AAHPS agrees to promote and credit the City of Anna for its support of
AAHPS and the Anna Depot and Museum in publicly disseminated printed
materials and vice versa.
❑ The personal property inside the Depot Museum building is owned by or
under the control of AAHPS.
❑ AAHPS shall have sole operational and supervisory authority over all activities
conducted in connection with the operations of the Anna Depot Museum.
❑ AAHPS shall open the Anna Depot and Museum on a regularly scheduled
basis.
❑ The real property constituting the Sherley Heritage Park grounds is owned by
and under the control of the City.
❑ The City is responsible for the maintenance and repairs of the park grounds
where the Train Depot and Museum is located as well as the utilities.
❑ The term of the agreement is for five years and shall automatically renew,
thereafter.
❑ AAHPS shall submit annual reports to the City Manager.
If the City Council decides to pass the Resolution approving the Facilities Use
Agreement, AAHPS will finish moving in their exhibits and displays into the Anna
Depot and Museum and open their doors to the public shortly, thereafter.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FACILITY
USE AGREEMENT BETWEEN THE CITY OF ANNA ("CITY") AND ANNA
AREA HISTORICAL PRESERVATION SOCIETY ("AAHPS") FOR THE
OPERATION OF A LOCAL HISTORY MUSEUM IN ANNA'S HISTORIC TRAIN
DEPOT.
MOTION: Council Member Toten moved to approve. Council Member Bryan
seconded. Motion carried 5-0.
e. Approve a Resolution Authorizing the City Manager to Renew the Dispatch
Services Agreement with Collin County. (Police Chief Jeff A. Caponera)
Collin County has provided dispatch services for Anna Pr) and Anna FD since
2005. Each year the Agreement must be renewed. Beginning in FY 19, Collin
County determined a new formula for the handling of dispatch service fees for
each agency under the Agreement. Anna will see an incremental increase in
fees over the next five years to account for enhancements to the dispatch radio
system. This new formula is based on several variables, including number of
calls for service, number of radios on the system as of March 1 of each year,
and connection fees associated with the Plano, Allen, Wylie and Murphy
(PAWM) radio gateway.
The dispatch service charges for FY2021 in the amount of $107,414 shall be
paid by the City in four quarterly installments of $26,853.50 and one quarterly
installment of $23,342.67 during the term hereof. The fees will be based on the
fee schedule formulas adopted by Commissioners' Court on August 6, 2018
(Court Order No. 2018- 628-08-06). In addition to the fee schedule, each radio
registered on the system will be assessed an annual connection fee by Plano,
Allen, Wylie, Murphy (PAWM) operators for access to their system. In FY2021,
the fee will be $108 per radio and may be updated annually by PAWM. Anna PD
currently has 34 radios on the PAWM system. Total cost for the connection fees
to PAWM is $3,672,
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
RENEWAL OF THE INTERLOCAL DISPATCH SERVICES AGREEMENT WITH
COLLIN COUNTY, TEXAS
f. Approve a Resolution Authorizing the City Manager to Extend the Jail Services
Agreement with Collin County. (Police Chief, Jeff Caponera)
Collin County Sheriffs Office operates a detention facility, including a Minimum
Security Facility that confines persons charged with or convicted of all classes of
violations of State Law, including those charged with or convicted of Class C
violations arising from arrests initiated by Anna Police Officers.
This Resolution authorizes the City Manager to continue the City's partnership
with Collin County for jail services. Not extending this Agreement does not allow
Anna Police Officers or the Anna Municipal Court to house persons arrested or
convicted on municipal ordinance violations or other Class C violations of State
Law.
This Agreement requires that the City pay the County a fee of $91.41 per day or
part of a day per inmate. This is a decrease from the $98.78 rate in FY 2020.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN
INTERLOCAL JAIL SERVICES AGREEMENT WITH COLLIN COUNTY
g. Approve a Resolution approving the revised and restructured contract for water
purchase from the Greater Texoma Utility Authority. (Public Works Director
Greg Peters)
The City of Anna is a member of the Collin -Grayson Municipal Alliance, with
Melissa, Van Alstyne, and Howe. The CGMA contracts with the Greater Texoma
Utility Authority to purchase and transport water from North Texas Municipal
Water District to the four CGMA Cities.
The new contract is an update of the original 2004 contract, and requires
approval by all four of the CGMA cities.
Many of the changes in this contract are related to the changes NTMWD
required GTUA to make in the new contract between GTUA/CGMA and
NTMWD which was signed earlier this year.
Some key items include:
❑ NTMWD mandated contract changes which City staff does not support, but
recommends adopting to ensure water supply.
❑ The Contract does not prohibit CGMA from seeking alternative water sources.
❑ Annual calibration of GTUA meters to ensure accurate billing of Cities for the
water we purchase.
❑ Debt service provisions for each City's obligation to fund any infrastructure
projects by paying their portion of the debt service based on portion of water
purchased.
❑ Improved clarity on expenses and rates for purchase of water.
Staff recommended approval of this contract with GTUA and finds that GTUA is
doing everything they can to provide the City of Anna with quality service at
reasonable rates.
Staff also recommended that the CGMA and GTUA begin a full and committed
effort to seeking alternative sources for drinking water, which could result in
better rates for our rate payers.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A POTABLE
WATER SUPPLY CONTRACT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE SAME; PROVIDING AN EFFECTIVE DATE
h. Approve a Resolution adopting an Interlocal Agreement with Collin County for
the collection of special assessments in the Hurricane Creek Public
Improvement District Improvement Area No. 1. (City Manager Jim Proce)
This Interlocal Agreement allows for the Collin County Tax Assessor/Collector to
collect PID assessments for the Hurricane Creek PID Improvement Area No. 1.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
APPROVING AN INTERLOCAL AGREEMENT BY AND BETWEEN THE
COLLIN COUNTY TAX ASSESSOR -COLLECTOR, COLLIN COUNTY, AND
THE CITY OF ANNA FOR THE HURRICANE CREEK PUBLIC IMPROVEMENT
DISTRICT IMPROVEMENT AREA NO.1 COLLECTION SERVICES FOR THE
CITY OF ANNA.
Approve a Resolution adopting an Interlocal Agreement with Collin County for
the collection of special assessments in the Hurricane Creek Public
Improvement District Major Improvement Area. (City Manager Jim Proce)
This Interlocal Agreement allows for the Collin County Tax Assessor/Collector to
collect PID assessments for Hurricane Creek PID Major Improvement Area.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
APPROVING AN INTERLOCAL AGREEMENT BY AND BETWEEN THE
COLLIN COUNTY TAX ASSESSOR -COLLECTOR, COLLIN COUNTY, AND
THE CITY OF ANNA FOR THE HURRICANE CREEK PUBLIC IMPROVEMENT
DISTRICT MAJOR IMPROVEMENT AREA COLLECTION SERVICES FOR
THE CITY OF ANNA.
j. Approve a Resolution authorizing the City Manager to execute an Interlocal
Agreement by and between the City of Anna and the City of Melissa for the
purchase of unused water from the City of Melissa's take or pay minimum
water supply. (Director of Public Works Greg Peters)
The City of Anna and the City of Melissa are both members of the Collin
Grayson Municipal Alliance, which contracts with the Greater Texoma Utility
Authority for the operation, maintenance, and supply of public drinking water
from the North Texas Municipal Water District.
The City of Anna is growing in both size and population. As such, Anna now
requires more water supply than the take or pay minimum volume as defined in
the GTUA contract.
By purchasing unused portions of the other CGMA's take or pay minimum water
supply, the City of Anna is not required to increase its take or pay minimum
volume. Keeping our take or pay minimum volume flat for as long as possible
allows Anna to keep our contract purchase requirements low while still receiving
the volume of water required for the community.
In addition, this buy -sell agreement benefits the other CGMA cities as it allows
them to sell Anna the water they are not using, but are paying for.
This Interlocal Agreement benefits both cities and does not negatively impact
either City. The additional water supply Anna is able to access through this
agreement is critical to the ability of the City to provide adequate water volumes
to the community.
The City of Melissa previously approved the agreement.
Approval of this resolution will authorize the City Manager to execute the ILA
and authorize the payment to the City of Melissa for the volume of water
purchased.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT BY AND
BETWEEN THE CITY OF ANNA AND THE CITY OF MELISSA FOR THE
PURCHASE OF A PORTION OF THE CITY OF MELISSA'S CONTRACT
MINIMUM WATER SUPPLY THROUGH THE GREATER TEXOMA UTILITY
AUTHORITY; AND FURTHER AUTHORIZING THE CITY MANAGER TO MAKE
PAYMENT TO THE CITY OF MELISSA FOR THE PURCHASE OF SAID
ADDITIONAL WATER SUPPLY AS SET FORTH IN THE TERMS AND
CONDITIONS OF THE INTERLOCAL AGREEMENT; AND PROVIDING FOR
AN EFFECTIVE DATE,
9. Items For Individual Consideration.
a. One Two Anna Addition, Block A, Lot 1 Zoning &Concept Plan (Director of
Development Services Ross Altobelli)
1) Conduct a public hearing to consider public comments regarding a request
to amend Planned Development-846-2020 located at the northwest corner of
U.S. Highway 75 frontage road and White Street (FM 455) in order to
incorporate additional land.
Request to amend the zoning of 50.5±acres located at the northwest corner of
U.S. Highway 75 frontage road and White Street (FM 455) in order to
incorporate additional land. Zoned: PD-756-2018.
Mayor Pike opened the public hearing at 8:30 PM
No Comments
Mayor Pike closed the public hearing at 8:30 PM
2) Consider/Discuss/Action on an Ordinance approving the request to amend
zoning of the current planned development to incorporate additional acreage
resulting from TXDOT right-of-way abandonment.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S
COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE AND
CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED
HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY
CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A
PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE HIGHEST PENALTY
AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING
FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Council Member Toten moved to approve. Council Member Bryan
seconded. Motion carried 5-0.
3) Consider/Discuss/Action on a recommendation on a Resolution approving
the Concept Plan, One Two Anna Addition, Block A, Lot 1 associated with the
rezoning request.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE ONE
TWO ANNA ADDITION, BLOCK A, LOT 1, CONCEPT PLAN
MOTION: Mayor Pike moved to approve. Council Member Bryan seconded.
Motion carried 5-0.
b. Consider/Discuss/Action on a Resolution for the purchase of medical
equipment related to the CARES ACT ambulance. (Interim Fire Chief Dan
Wood)
On 6/23/2020, the Anna City Council approved the purchase of a transport
ambulance utilizing CARES ACT funding. Up -fitting and medical equipment
costs for this vehicle were not included in the original agenda item. An additional
$95,000 is required to equip the ambulance with a patient stretcher, LifePak 15
resuscitation unit, communications equipment, Lucas CPR device, and other
related EMS items. The fire department would like to begin the process of
ordering, purchasing, and configuring the necessary equipment in anticipation of
the new ambulance's arrival.
This proposal is in alignment with the fire department's internal Strategic Plan
and apparatus matrix which defines our vehicle acquisition and replacement
schedule through FY 2040.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING FUNDING FOR MEDICAL EQUIPMENT, TOOLS, AND
ACCESSORIES RELATED TO THE RECENT CARES ACT RESCUE
VEHICLE,
MOTION: Council Member Bryan moved to approve. Council Member Toten
seconded. Motion carried 5-0.
c. First Reading of a Resolution approving the Fiscal Year 2020-2021 Anna
Community Development Corporation Annual Budget. (Economic
Development Director Joey Grisham)
Two readings of the resolution are required prior to adopting the CDC Budget.
The CDC Board approved the proposed FY 2021 budget on JUIy 30, 2020. This
is the first reading of the resolution. Mayor Pike read the following:
A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND
APPROVING THE FISCAL YEAR 2020-2021 BUDGET FOR THE ANNA
COMMUNITY DEVELOPMENT CORPORATION; AND PROVIDING AN
EFFECTIVE DATE.
d. Second Reading of a Resolution approving the Fiscal Year 2020-2021 Anna
Community Development Corporation Annual Budget. (Economic
Development Director Joey Grisham)
Two readings of the resolution are required prior to adopting the CDC Budget.
The CDC Board approved the proposed FY 2021 budget on July 30, 2020. This
is the first reading of the resolution. Mayor Pike read the following:
A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND
APPROVING THE FISCAL YEAR 2020-2021 BUDGET FOR THE ANNA
COMMUNITY DEVELOPMENT CORPORATION; AND PROVIDING AN
EFFECTIVE DATE.
e. Consider/Discuss/Act on a Resolution approving the Fiscal Year 2020-2021
Anna Community Development Corporation Annual Budget. (Economic
Development Director Joey Grisham)
Staff proposed a $1I140 FY 2021 Budget and it was approved by the CDC
Board on July 30, 2020. Sales tax revenues remain strong, giving the CDC more
funding for projects.
A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND
APPROVING THE FISCAL YEAR 2020-2021 BUDGET FOR THE ANNA
COMMUNITY DEVELOPMENT CORPORATION; AND PROVIDING AN
EFFECTIVE DATE
MOTION: Mayor Pike moved to approve. Council Member Vollmer seconded.
Motion carried 5-0.
f. Consider/Discuss/Act on a Resolution approving the Fiscal Year 2020-2021
Anna Economic Development Corporation Annual Budget. (Economic
Development Director Joey Grisham)
Staff proposed a $99,650 Annual EDC Budget for FY 2021 and it was approved
by the EDC Board on July 30,2020, A large portion of the proposed budget is
dedicated to the Anna Business Park including signage, with much of the
remainder earmarked for operating the Inc -Cube.
MOTION: Mayor Pike moved to approve. Council Member Toten seconded.
Motion carried 5-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND
APPROVING THE FISCAL YEAR 2020-2021 BUDGET FOR THE ANNA
ECONOMIC DEVELOPMENT CORPORATION; AND PROVIDING AN
EFFECTIVE DATE.
g. Conduct a Public Hearing and Consider/Discuss/Action on an Ordinance to
adopt new solid waste rates in the City of Anna, Texas. (Director of Public
Works Greg Peters)
Mayor Pike opened the public hearing at 8:52 PM
No Comments
Mayor Pike closed the public hearing at 8:52 PM
AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING THE ANNA
CITY CODE OF ORDINANCES APPENDIX A, ARTICLE A6.001 GARBAGE
COLLECTION CHARGES; PROVIDING FOR A PENALTY FOR ANY
VIOLATION OF THIS ORDINANCE NOT TO EXCEED $2,000; PROVIDING
FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING
FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF
THE CAPTION THEREOF.
4. Closed Session (Exceptions).
Under Tex. Gov'T Code Chapter 551, The City Council May Enter Into Closed Session
To Discuss Any Items Listed Or Referenced On This Agenda Under The Following
Exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072).
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer of
a financial or other incentive to a business prospect described by subdivision
(1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). City
Secretary Annual Review; City Manager Annual Review.
MOTION: Mayor Pike moved to enter closed session. Council Member Vollmer
seconded. Motion carried 5-0
Mayor Pike recessed the meeting at 8:52 PM.
Mayor Pike reconvened the meeting at 9:22 PM.
5. ConsiderlDiscuss/Action on any items listed on any agenda -work session,
regular meeting, or closed session -that is duly posted by the City of Anna for
any City Council meeting occurring on the same date as the meeting noticed in
this agenda.
No action.
10. Adjourn.
Mayor Pike adjourned the meeting at 9:22 PM.
Approved on September 8, 2020.
ATTEST:
Mayor Nate Pike
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