HomeMy WebLinkAboutCCmin2020-09-08Regular City Council Meeting
Meeting Minutes
THE CITY 01= Tuesday, September 8, 2020 @ 6:30 PM
Anna ISD Board Room
201 E. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met at 6:30 PM, on September 8, 2020, at the Anna ISD
Board Room, Located at 201 E. 7th Street, to consider the following items.
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2.
Call to Order, Roll Call and Establishment of Quorum.
Mayor Pike called the meeting to order at 6:30 PM.
Invocation and Pledge of Allegiance.
Mayor Pike led the invocation and pledge.
Neighbor Comments.
No comments.
Reports.
a. Recognize Atmos Energy and their representative John Manganilla for
donating helmet cameras (FireCams) to the Anna Fire Department (Interim
Fire Chief Dan Wood),
Interim Fire Chief Dan Wood recognized Atmos Energy and their representative
John Manganilla for donating helmet cameras (FireCams) to the Anna Fire
Department. These cameras will be used by all Fire Operations personnel and
will assist greatly in future training, public relations, and recruiting efforts.
b. Promotional badge pinning and recognition of newly created rank of Fire
Department Driver/Engineer (Interim Public Safety Director Ray Isom).
The rank of Driver/Engineer is an industry standard across the fire service and
represents a vital component within an Engine Company. This milestone marks
the creation of the D/E rank within the Anna Fire Department and helps create a
scalable organization. Newly promoted Driver/Engineers: C. Konosky, C.
Watson, and RJ Morgan.
5. Work Session.
a. Discuss 2020-2021 Council Calendar (City Manager Jim Proce)
Staff prepared a calendar with meeting dates and locations for the 2020-2021
Fiscal Year.
6. Consent Items.
These items consist of non -controversial or "housekeeping" items required by law.
Items may be considered individually by any Council member making such request prior
to a motion and vote on the Consent Items.
Consent Items 6. h. and i. were removed.
MOTION: Council Member Miller moved to approve consent items 6. a.- g.
and J. — k. Council Member Toten seconded. Motion carried 6-0.
a. Approve Council Meeting Minutes for August 25, 2020 and September 1, 2020.
(City Secretary Carrie Land)
b. Review Quarterly Attendance Records for City Council, Boards and
Commissions. (City Secretary Carrie Land)
c. Review minutes of the August 3, 2020 Planning & Zoning Commission meeting.
(Director of Development Services Ross Altobelli)
d. Approve a Resolution approving the Final Plat for White Oaks Addition, Block
A, Lots 1-5. (Director of Development Services, Ross Altobelli)
Five lots on 15.9± acres located at the southeast corner of CR 511 and White
Oak Circle. Located within the extraterritorial jurisdiction (ETJ).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FINAL PLAT
OF WHITE OAKS ADDITION, BLOCK A, LOTS 1-5.
e. Approve a Resolution approving the Revised Preliminary Plat for The Villages
of Hurricane Creek. (Director of Development Services, Ross Altobelli)
615 single-family residential lots, 22 common area lots, two parkland lots, one
amenity center, and one civic center (fire station) lot on 368.2± acres located
662± feet north of West White Street (FM 455) and 832± feet west of U.S.
Highway 75. Zoned Planned Development 689-2015.
The purpose for this revised preliminary plat is to align the road connections with
the Villages of Hurricane Creek -North Preliminary Plat.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A REVISED
PRELIMINARY PLAT FOR THE VILLAGES OF HURRICANE CREEK.
f. Approve a Resolution approving the Preliminary Plat for The Villages of
Hurricane Creek - North. (Director of Development Services, Ross Altobelli)
829 single-family residential lots and 29 open space lots on 291.4±acres
located on the west side of S Central Expressway and 4,255± feet north of
White Street (FM 455). Zoned Planned Development-860-2020 and primarily
located within the extraterritorial jurisdiction (Resolution No. 2020-06-733).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A REVISED
PRELIMINARY PLAT FOR THE VILLAGES OF HURRICANE CREEK.
g. Approve Ordinance authorizing the acceptance of credit cards and authorizing
processing fees for the payment of fees, fines, court costs and other charges.
This Ordinance authorizes the City to accept credit card payments, collect fees
for processing credit cards, and charge a service charge for credit cards not
honored. The processing fees must be in an amount reasonably related to the
expense incurred in processing credit card payments and cannot exceed 5%. If
a payment by credit card is not honored, the City may charge an additional
service charge in the same amount charged by the credit card processing
company to the City.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AUTHORIZING THE
ACCEPTANCE OF CREDIT CARDS FOR PAYMENT OF FEES, FINES,
COURT COSTS AND OTHER CHARGES; PROVIDING FOR A PROCESSING
FEE FOR CREDIT CARD PAYMENT OF FEES, FINES, COURT COSTS AND
OTHER CHARGES; PROVIDING FOR A SERVICE CHARGE IF PAYMENT BY
CREDIT CARD IS NOT HONORED; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
h. Approve a Resolution approving a Merchant Processing Agreement between
the City of Anna and Express Merchant Processing Solutions, a division of
First Data Merchant Services LLC. (Neighborhood Services Director Marc
Marchand)
This item was removed from Consent Agenda.
MOTION: Mayor Pike moved to table. Council Member Beazley seconded.
Motion carried 6-0.
Conduct a Public Hearing and Consider/Discuss/Action on a Resolution
approving a negotiated settlement between the Atmos Cities Steering
Committee and Atmos Energy Corp., Mid -Tex Division regarding the
company's 2020 rate review mechanism filing, adopting tariffs that reflect rate
adjustments, and approving related documents and matters. (City Attorney
Clark McCoy)
This item was removed from the Consent Agenda.
Mayor Pike opened the public hearing at 6:48 PM.
No comments.
Mayor Pike closed the public hearing at 6:48 PM.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA ,TEXAS,
APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES
STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX
DIVISION REGARDING THE COMPANY'S 2020 RATE REVIEW MECHANISM
FILING; DECLARING EXISTING RATES TO BE UNREASONABLE;
ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT
WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET
BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND
REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN
ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR PENSIONS AND
RETIREE MEDICAL BENEFITS; APPROVING AN ATTACHED EXHIBIT
REGARDING AMORTIZATION OF REGULATORY LIABILITY; REQUIRING
THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATE MAKING
EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN
MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN
EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO
THE COMPANY AND THE ACSC'S LEGAL COUNSEL.
MOTION: Council Member Beazley moved to approve. Council Member Toten
secondedA Motion carried 6-0.
j. Approve a Resolution authorizing the City Manager to execute a roadway
impact fee reimbursement agreement with LGI Homes -Texas, LLC for the
construction of Rosamond Parkway. (Director of Public Works, Greg Peters)
This item is for the approval of a roadway impact fee reimbursement agreement
by and between the City of Anna and LGI Homes -Texas, LLC for roadway
improvements to Rosamond Parkway in front of the new Shadowbend
residential development.
LGI is currently developing property at the northwest corner of State Highway 5
and Rosamond Parkway for the new Shadowbend residential development. As a
part of this project LGI will be constructing Rosamond Parkway along the
frontage of this phase of the project.
Rosamond Parkway is shown on the Master Thoroughfare Plan as a major
collector and is included in the City's Impact Fee Study and Capital Improvement
Plan. As such, the developer is to be reimbursed Roadway Impact Fees in an
amount consistent with the cost of constructing public improvements on
Rosamond Parkway.
This agreement allows the City to achieve improvements to a major
transportation CIP project in Rosamond Parkway, which is included as a Major
Project under Goal 2 of the Strategic Plan for the City of Anna.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A ROADWAY IMPACT
FEE REIMBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF
ANNA, TEXAS AND LGI HOMES - TEXAS, A TEXAS LIMITED LIABILITY
CORPORATION, AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, AND
PROVIDING FOR AN EFFECTIVE DATE.
k. Texas Municipal League Intergovernmental Risk Pool Board of Trustees
Election
7. Items For Individual Consideration.
a. Consider/Discuss/Action approving the purchase of a Software As a Service
(SAsS) agreement for Enterprise Resource Planning (ERP) software from
Tyler Technologies, Inc of Yarmouth, ME in the amount of $101,476, and
authorize the City Manager to sign the agreement. (Interim Finance Director,
Alan Guard)
Tyler Technologies provides Incode, an Enterprise Resource Planning (ERP)
system that can integrate most municipal functions into a single platform and
interface (for financial transactions) other software systems that are specific to
another City service. Incode also provides a more robust reporting function that
will provide real-time information for decision -makers. Other capabilities include
electronic purchasing workflow for departments allowing them to better manage
their budgets while reducing time and paper in the purchasing process.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA,
APPROVING THE PURCHASE OF A SOFTWARE AS A SERVICE (SASS)
AGREEMENT FOR ENTERPRISE RESOURCE PLANNING (ERP)
SOFTWARE FROM TYLER TECHNOLOGIES, INC OF YARMOUTH, ME IN
THE AMOUNT OF $101,476, AND AUTHORIZE THE CITY MANAGER TO
SIGN THE AGREEMENT.
MOTION: Council Member Bryan moved to approve. Council Member Miller
seconded. Motion carried 6-0.
b. Consider/Discuss/Action approving an Ordinance adopting the FY2021
Budget. (City Manager Jim Proce)
The Annual Budget is developed through an extensive process of reviewing
requests received from various City departments, then prioritizing those
requests in a manner that utilizes resources effectively, within fiscal constraints,
while working to achieve goals set forth by the City Council. The proposed
budget was presented to the City Council on August 11 th and was posted on
the City's website on August 12 th. The public hearing on the proposed budget
and tax rate were conducted on September 1 st .
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE
CITY OF ANNA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND
ENDING SEPTEMBER 30, 2021; APPROPRIATING MONEY TO AN
INTEREST AND SINKING FUND TO PAY INTEREST AND PRINCIPAL ON
THE CITY'S INDEBTEDNESS; AND ADOPTING THE ANNUAL BUDGET OF
THE CITY OF ANNA FOR THE 2020 — 2021 FISCAL YEAR,
MOTION: Council Member Beazley moved to approve. Council Member Toten
seconded. Motion carried 6-0.
c. Consider/Discuss/Action regarding a Resolution ratifying the property tax
revenue increase reflected in the City of Anna FY2021 Budget. (City Manager
Jim Proce)
Section 102.007 of the Local Government Code states that "adoption of a
budget that will require raising more revenue from property taxes than in the
previous year requires a separate vote of the governing body to ratify the
property tax increase reflected in the budget".
The budget is funded by a tax rate of $0.583000, which is less than the tax rate
adopted last year. The total amount of revenue generated from property taxes
will increase by $854,621 which is a 11.1 percent increase from last year's
budget. The property tax revenue to be raised from new property added to the
tax roll this year is $611,001.
A RESOLUTION OF THE CITY OF ANNA, ACKNOWLEDGING AND
RATIFYING THAT THE ADOPTION OF THE FISCAL YEAR 2020-2021
ANNUAL BUDGET WILL REQUIRE RAISING MORE REVENUE FROM
PROPERTY TAXES THAN IN THE PREVIOUS FISCAL YEAR .
MOTION: Mayor Pike moved to approve. Council Member Miller seconded.
Motion carried 6-0.
d. Consider/Discuss/Action approving an Ordinance adopting the FY2021 Tax
Rate. (City Manager Jim Proce)
The FY2021 budget can be funded by adopting a tax rate of $0.583000 cents
per $100 valuation. Of the total tax rate, $0.467053 cents are dedicated to the
general fund maintenance and operations (M&O) and $0.115947 cents are
dedicated for the payment of general fund debt obligations, or interest and
sinking (I&S).
State regulations require specific language to be included in the ordinance and
motion adopting the tax rate. The language in the motion is meant to reflect the
change in the total tax rate while the language in section 5 of the ordinance only
reflects the change in the M&O portion of the rate. The M&O rate exceeds the
M&O effective rate by 7.18% and is higher than the FY2020 adopted rate
resulting in a $15.51 increase on a $100,000 home.
AN ORDINANCE LEVYING PROPERTY TAXES FOR USE AND SUPPORT OF
THE MUNICIPAL GOVERNMENT OF THE CITY OF ANNA FOR THE 2020-
2021 FISCAL YEAR; PROVIDING FOR AN INTEREST AND SINKING FUND
FOR ALL OUTSTANDING DEBT OF THE CITY OF ANNA; PROVIDING FOR
APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES; AND,
PROVIDING WHEN TAXES SHALL BECOME DUE AND WHEN SAME SHALL
BECOME DELINQUENT IF NOT PAID,
MOTION: Mayor Pike I move that the property tax rate be increased by the
adoption of a tax rate of $0.583000, which is effectively an 2.39% percent
increase in the tax rate." Council Member Miller seconded. Motion carried 6-0.
e. Consider/Discuss/Action Letter to Governor Abbott regarding Executive Order
GA-29. (City Manager Jim Proce)
At the August 11 City Council Meeting, the City Council discussed the merits
and intent of submitting a letter to Governor Abbott requesting that he revoke
Executive Order GA-29 mandating statewide face coverings. The letter has
been drafted based off the direction provided by the City Council on August 11.
MOTION: Mayor Pike moved to table. Council Member Bryan seconded.
Motion carried 6-0.
8. Closed Session (Exceptions).
Under Tex. Gov'T Code Chapter 551, The City Council May Enter Into Closed Session
To Discuss Any Items Listed Or Referenced On This Agenda Under The Following
Exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072).
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
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expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer of
a financial or other incentive to a business prospect described by subdivision
(1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). City
Secretary and City Manager Annual Review
MOTION: Council Member Bryan moved to enter closed session. Council
Member Beazley seconded. Motion carried 6-0.
Mayor Pike recessed the meeting at 7:08 PM.
Mayor Pike reconvened the meeting at 9:42 PM.
Consider/Discuss/Action on any items listed on any agenda -work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City Council
meeting occurring on the same date as the meeting noticed in this agenda.
No action taken.
Adjourn.
Mayor Pike adjourned the meeting at 9:42 PM.
Approved on
Nate Pike
City Secretary Carrie L. Land
mbe , 2020.