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HomeMy WebLinkAboutRes 2021-03-875 Purchase Order for the Emergency Rehabilitation of Water Well 4CITY OF ANNA, TEXAS RESOLUTION NO. 2nUl�L2n -Z�11 A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE EMERGENCY REHABILITATION OF WATER WELL 4 AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN THE AMOUNT NOT TO EXCEED SEVENTY THOUSAND DOLLARS AND ZERO CENTS ($70,000); AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Anna is responsible for protecting the health, safety, and welfare of the community; and, WHEREAS, in order to provide for the welfare of the community, the City's public water system requires regular maintenance up to and including full rehabilitation and replacement of critical infrastructure; and, WHEREAS, Water Well 4 has failed and is of an age and condition beyond its useful service life; and, WHEREAS, The pump, motor, casing pipe, and electrical components for Water Well 4 must be replaced; and, WHEREAS, the City of Anna has worked with THI Water Well, LLC to obtain a quote for the emergency rehabilitation; and, WHEREAS, the total estimated cost of the project is $70,000, including 7.7% for contingency funds. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Manager is hereby authorized to execute a purchase order to THI Water Well, LLC, in an amount not to exceed $70,000.00 for the rehabilitation of Water Well 4in the City of Anna, Texas. That funding for the purchase orders shall come from the Public Works Department Utility Division Fund annual Maintenance and Repair —Pump, Wells, Motors budget line item. PASSED AND APPROVED day of March 2021 a ATTEST: by the City Council of the City of Anna, Texas on this 36 City Secretary, Carrie L. Smith X\L\\1\III 1I I 1 !1 f ////// y OF AIV APPROVED: Mayor, Nate Pike Exhibit "A" (see following pages) PURCHASING QUOTE FORM pot► Public Works Department 3223 N. Powell Pkwy THE CITY OF Anna, TX 75409 � �� �` �� Description of Item: Emergency Repair of well 4 Submitted By: Troy Hopkins Exemption : Emergency Repair Division to charge: Water 60-701 **Quote Summary (Attach Supporting Documentation if Required)*" Vendor Quantity Unit Price Total Price THI 1 $64,57U.40 $64,57t1.40 Quotes ore required for all purchases over$500. For purchases from $500-$2,999 verbal quotes are acceptable. For purchases from $3,000-$49,999 written quotes are requfred,� however, these purchases must be approved In writing in advance by the City Manager. Additionally 2 HUO s must be !nulled to quote on purchases exceeding $2,999. EYldence ojthe lnvltatlon must accompany the purchase order. Emergency repair of well4. Well was pumping at approximatey 40 gpm as opposed to they typical 150 gpm. THI was called out to troubleshoot. Could not find issue with pump or motor from above ground. After pulling well, the column pipe is thinning orcorroded, wire was stiff and brittle and the pump had holes in It. With the age of all the equipment, THI has suggested replacing all equipment in the well to maximize effeciency. Account ff 60-701-6334 Signature: Date: I�.CS �� � bv�-�'�� 'u' I..I II ��ir��•u•i�.ii�alirtia�.u,, u.u,►1 1G2a Hlgltw�y 5fl N. f'O Oox 1A19 ©�31 u � ��©� �I �G�up C=Gae6��@sfia�s� �;Arl�o��, u c;�zd� i pu�rn,,,p►��Ilnfi D��: @tolan JoweEl fl03•Q14-GQ4t'i Emnll: rolnnathlwaterwoll.co:n 1ft7�GG ti":� �§ woelc requeama hy: �Gaa�) C�®r�CaHa��, u�a. 4g� ��:��2089 Emall: 4hopldusgnun�touoa.,,ov This is a quofie fio replace all the equipment on well #� 4. The pipe is all in bad shape, the pipe that's not corroded is thin and was crushing when we were taking it apart. The wire in the well is at least over• 15 years old, the wire's insulation is gefiting hard and brittle, the wire is very stiff. The pump and the motor• are both 5 years old. Motor 8" 60hp SME Flow wise pump 5hc-18 Wire 1/0 1070' @ 14.10' Column pipe 4" 8r•d 1050' @ 16.00' Check valves 4" 2 @ 505.00ea Air line 1055' @ .28' Rig tune 2 days @ 3,000.00 a day 16,622.00'" 8,764.00 15,087.00 16,800.00 1,010.00 295.40 6,000.00 Total 64,578.40 This is quoted with an 8" fi0hp motor•. I prefer• the 8" motor• because it is a tougher motor•, It has larger• windings that can dissipate heat better•, they tend to last longer•. The total for this job with a standard 6" 60 HP motor• Is 55,552.40 �C ��z�zl Ga•7a/-�3�y This llcl�et is for THI of/ice, upon completion ofJob, THI office Will st3hd lnvolce fo►` payment. Res ���i - �� - �'� THE CITY OF manna SOLCSOURC);VCNDOR CMI;RGCNCY OR )4XC)JPTION TO COMPETITIVE BIDDING BORM V);NDOR NAMC: THI Sole Source /twos nre nvnllaGfe fi•otu only one sotn•ce Lecnuse of pateuls, copyrlghls, •secret processes, or natural nronopalles. A lellw• afJnsllficallon at company teller/rear/ roust accompany llr/s forte. This form must accompany the purchase document whenever an emergency or exceptiot to the competitive bidding process is requested. State and local laws subjects the City of Anna to competitive bidding rules. The City Manflger will determine whether the Justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit. Please check all applicable categories and provide additional information where indicated: ❑ Sole Source is the selection of one supplier to the exclusion of all other. This decision may be based on lack of competition, proprietary technology, copyright or a supplier's unique capability. A letter of juslificntion on company letterhead nmst necornpnuy this farm, ❑ The requested product is mt integral repair part or accessory compatible with existing equipment, ❑ The requested product has unique design/performance specifications m• quality requirements that are not available in comparable products, ❑ Repair/Maintenance service is available only fi•om mnnufaclw•er or designated service representative. ❑ Upgrade to or enhancement of existing software is available only From one manufactw•er. ❑ Service proposed by vendor is unique; therefore, competitive bids are not available or applicable. ❑✓ EMERGENCY o a procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; o a procurement necessary to preserve or protect the public health or safety of the municipality's residents; o a procurement necessat•y because of unforeseen damage to public machinery, equipment, or other property. P.�� ��val-v�-�`i� Provide a detailed exception and attach supporting documentation: THI was contacted to troubloshool underproducing well. Once Investigated, the well was found to be Inoperable. Due to the supply of water for the City, well A to a vast piece of our system capacity. THI is prepared to pull and replace all equipment onoo PO is Issued. I certify that the above information i ac to to the best of my knowledge, and a signed copy of this document will be kept on file a ail ble for audit in my department. z z Troy Hopkins Sienature/Dale Printed Name Public Works Utility Superintendent Department Name Title City Manager Approval Date