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HomeMy WebLinkAboutRes 04-2000GREATER TEXOMA UTILITY AUTHORITY 5100 AIRPORT DRIVE DENISON, TEXAS 75020 903/78&U33 FAX: 903/78&8211 Apri1257 2000 The Honorable Ron Ferguson, Mayor City of Anna P.O. Box 776 Anna, TX 75409-0776 Re: $600,000 GTUA Contract Revenue Bonds, Series 2000 (City of Anna Project) Water Conservation and Emergency Water Demand Management Plan Dear Mayor Ferguson: The Texas Water Development Board requires that cities adopt Water Conservation and Emergency Water Demand Management Plans prior to closing of loans. Attached is a draft Plan, for your City's review and consideration of adoption. Included in the plan is a Utility Survey (Attachment A), which will need to be completed by the City staff. I spoke with Donna concerning this Survey, and she is aware that it needs to be completed. Another item that needs consideration is the Resolution adopting the Plan (Attachment C). Please place an item on the City's next agenda for consideration of this Plan. If the City Council or staff see any corrections or additions needed to be made to the Plan, please let us know and we will make those changes. Once the City has approved the Resolution adopting the Plan, please forward a copy of the Resolution and completed Utility Survey. The completed Plan will then be forwarded to the Texas Water Development Board by the Authority staff. Should you have any questions concerning any of the attached documents, feel free to contact the Authority offices and we will assist you in answering them. S1prPrP1V JWC:cb Enclosure CONTENTS 1.0 INTRODUCTION....................................................................................... l 2.0 SERVICE AREA DFSCRIl'TION.................................................................... 2 3.0 WATER SYSTEM DESCRIP'1'ION.................................................................. 2 4.0 WATER CONSERVATION GOAI.S................................................................ 3 5.0 MEASUREMENT AND ACCOUN'ITNG FOR WATER DELIVERIES ..................... 4 6.0 WATER CONSERVATION PLAN.................................................................. 4 6.1 Public Information and Education............................................................ 4 6.2 Water Conservation Plumbing Fixtures ..................................................... 5 6.3 Water Conservation Retrofit Program....................................................... 6 6.4 Water Conservation Oriented Rates.......................................................... 6 6.5 Universal Metering and Meter Repair and Replacement ................................. 6 6.6 Water Conserving Landscaping.............................................................. 6 6.7 Leak Detection and Water Audits............................................................ 7 7.0 INIPLFMENTATION AND ENFORCEMENT OF WATER CONSERVATION PLAN............................................................................. 7 8.0 8.1 Trigger Conditions.............................................................................. 9 8.1.1 Mild Conditions................................................................................. 9 8.1.2 Moderate Conditions........................................................................... 9 8.1.3 Severe Conditions ........................................................................... 9 8.2. Emergency Water Demand Management Measures ....................................... 9 8.2.1 Mild Conditions............................................................................... 10 8.2.2 Moderate Conditions......................................................................... 10 8.2.3 Severe Conditions .................. 11 ........................................................... 8.2.4 Information and Education.................................................................. 11 8.2.5 Initiation Procedures ............................. 12 8.2.6 Termination of Trigger Conditions........................................................ 12 9.0 IlMPLEMF.NTATION................................................................................. 12 i APPENDICES APPENDIX A Utility Survey APPENDIX B City of Anna Water and Wastewater Rates APPENDIX C Resolution Adopting City of Anna Water Conservation and Emergency Demand Management Plan ii WATER CONSERVATION AND EMERGENCY WATER DEMAND MANAGEMENT PLAN FOR ANNA, TEXAS 1.0 INTRODUCTION This Water Conservation and Emergency Water Demand Plan has been developed to assist the citizens of the City of Anna, Texas in conserving water and responding to emergency conditions, such as drought, which may cause critical depletion of the water resources available to the City of Anna. It provides for implementation of an educational procedure to provide public water users with information regarding reduction of water usage, with limitations placed on household and outdoor uses, and installation of low water demand plumbing fixtures. Information regarding the results from careless water consumption practices is also provided in the educational information for the public water users. Universal metering and leakage control is discussed in the Plan, requesting assistance from users for location and control of leakage. This Plan will be implemented by dissemination of the information contained in it to the citizens of the City of Anna. The Emergency Water Demand Management Plan outlines the conditions under which the water supply system is experiencing increased water demands from the result of drought or emergency conditions. The Plan profiles actions necessary to reduce water usage as drought or emergency conditions arise. A provision is included in the Plan for action by the Mayor of the City of Anna for the implementation and termination of the reduction procedures for drought and emergency conditions. 4.0 WATER CONSERVATION GOALS The City of Anna will use this Plan as the initial effort to create policies that will encourage the conservation of water by businesses, residences and schools. Water is one of the most valuable resources for humans. Conservation of this valuable resource is essential in meeting future needs. Determination and resolution of unaccounted for water losses and their causes, and use problems (peak) are two ways the City can improve its water conservation program. Education of the public is emphasized in this Plan, in order to obtain the greatest conservation of water possible. The staff of the City of Anna will endeavor, through city maintenance and operation, to establish levels of conservation by keeping water system equipment in good working order, providing meter repairs and replacement when necessary, establishing leak detection measures, and pressure regulation. Currently Anna has a daily average of 173,587.75 gpd. Per capita use is estimated to be 140.56 gpcpd. The City of Anna establishes a goal, through the implementation of this Plan, for a 5 %reduction in per capita water use. This goal is for residential water use -industrial water use is not included. Another goal established by the City of Anna is to reduce unaccounted-for water by 1 % per year. These goals will be met through education of the citizens in the City of Anna regarding water conservation, and proper maintenance and operation of the water system equipment by city staff. The City of Anna shall evaluate the Plan, with modifications implemented as needed to assure that the Plan is kept within current regulations and conditions. The specific water conservation goals are as follows: Distribution of water conservation information to the citizens of Anna Encourage the replacement of plumbing fixtures with low flush commodes and low flow shower heads in residences and commercial establishments Demonstrate xeriscape landscaping and the use of native plants and grasses to reduce lawn water demands Test, repair and replace water meters Leak detection efforts in order to reduce unaccounted for water Continue the use of flat water rate and wastewater surcharge to discourage high usage Anna meters the quantity of water that is delivered to each residential and commercial customer, and to each public use, including City facilities. Meters are read and the quantities are recorded once per month, with billings made monthly to residential and commercial customers. 6.1 Public Information and Education The City will: Designate a person to be responsible for the execution of the City's water conservation Provide and distribute water conservation brochures to citizens. Materials are available fr om the Texas Agricultural Extension Service and the Texas Water Development Board Work in cooperation with builders, developers, and governmental agencies to provide exhibits of xeriscape landscaping � � r• . v, r• y r Work in cooperation with schools to establish an educational program, and provide conservation videos, brochures, and teaching aids Issue public service announcements for use by local news media ® Provide water conservation Lill to new water and wastewater customers at the time service is established 6.2 Water Conservation Plumbing Fixtures The City of Anna has adopted the Southern Building Code, 1997 edition. In 1991, the Texas Legislature passed legislation requiring that plumbing fixtures sold in Texas after January 1, 1992 meet the following standards: Shower Heads: No more than 2.75 gallons per minute at 80 pounds per square inch of pressure Lavatory/Sink Faucets and Aerators: No more than 2.2 gallons per minute at 60 pounds per square inch of pressure Wall Mounted, Flushometer Toilets: No more than 2.0 gallons per flush All Other Toilets: No more than 1.6 gallons per flush Drinking Water Fountains: Must be self closing The above standards are enforced through requirements placed directly on the manufacturers, importers, and suppliers of new fixtures in Texas. In addition, the City encourages the following water conservation measures: Hot Water Pipes: Hot water lines not in or under a concrete slab should be insulated Swimming Pools: Swimming pools should have recirculating filtration equipment WATER CONSERVATION AND EMERGENCY WATER DEMAND MANAGEMENT PLAN -CITY OF ANNA Page Automatic Dishwashers: Automatic dishwashers installed m residential dwellings should be a design that uses a maximum of six gallons of water per cycle Automatic Clotheswashers: Automatic clotheswashers installed in residential dwellings should be a design that uses a maximum of 14 gallons of water per cycle New plumbing fixtures that replace or renovate existing plumbing fixtures should follow the residential and commercial construction requirements. 6.3 Water Conservation Retrofit Program Retrofit of existing plumbing fixtures is being accomplished through the voluntary efforts of individual consumers and business operators. 6.4 Water Conservation Oriented Rates The City Council of Anna reviews the water rates annually and makes whatever adjustments necessary to provide for aself-sufficient, well -maintained water system. (See Appendix B) 6.5 Universal Metering and Meter Repair and Replacement The City of Anna will develop a program of testing, repair and replacement of residential and commercial meters throughout the City. Approximately 20 % of the meters in the system will bA checked for accuracy on an annual basis. Meters will be repaired and replaced as needed, to insure the accuracy of the water being sold. The City has made an aggressive effort to meter all of its own uses, to better account for water pumpage. 6.6 Water Conserving Landscaping Through its public information program, the City encourages and supports the use of xeriscape landscaping techniques. Public works staff distribute xeriscape literature. n a r r• . a r• n ..r• r 60 / Leak Detection and Water Audits The City of Anna will establish a regularly scheduled leak detection program. When leaks are reported, they will be repaired and recorded on a Master Distribution Map. The city staff will then record and prioritize the lines with the worst leak record. New meter boxes and fittings will be installed at the time that the line replacements are made. The city staff will audit its water usage by comparing its pumping records to the amount of water sold, and accounting for any differences, including line flushings, fires, breaks and any other unmetered uses of water. 1 1 1' 1 • 1 • ' 1 •I • 1 • • The Mayor of Anna is responsible for implementing and enforcing the Anna Water Conservation and Emergency Water Demand Management Plan, as adopted by the Anna City Council (see Appendix C). Drought or other rapidly developing emergency conditions can disrupt the normal availability of a water supply. During drought periods, consumer demand is often significantly higher than normal. System treatment, storage, or distribution failures can also present a city with an emergency demand management situation. Limitations on the supply of either ground or surface water, or on facilities to pump, treat, store, or distribute water can also present a public water supply utility with an emergency demand management situation. The City of Anna's Water Conservation and Emergency Water Demand Management Plan was established in the Resolution adopted by the Anna City Council on referred to as the y of Anna Water Conservation and Emergency Demand Management Plan." The Plan includes those short-term measures to be used to cause a significant, but temporary, reduction in water use in response to an emergency. These measures will involve voluntary use reductions, but also include the restriction or elimination of certain types of water use, water rationing, or temporary use of water from sources other than the established supplies. Some communities that have used emergency water demand management programs have achieved short- term water use reductions in excess of 50 percent during drought or other emergency situations. Because the onset of emergency conditions is often rapid, it is important that the City of Anna be prepared in advance. It is important that the citizens of Anna lrnow that certain measures not used in an ongoing long-term water conservation program may be necessary if drought or other emergency conditions occur. The City of Anna has developed this Plan in order to establish temporary methods or techniques to be used only as long as an emergency exists. Measures were adopted by the City of Anna to prevent an emergency water situation and deal with an emergency, should one occur. The Plan includes the following elements: A mandatory lawn watering schedule shall be imposed. The following schedule is recommended for implementation; however, an alternate schedule may be used if it is found to be more effective: Customers with last digit of address ending with 1 and 6: Monday and Friday Customers with last digit of address ending with 2 and 7: Tuesday and Saturday Customers with last digit of address ending with 3 and 8: Wednesday and Sunday Customers with last digit of address ending with 4 and 9: Thursday and Monday Customers with last digit of address ending with 5 and 0: Friday and Tuesday 8.2.3 Severe Conditions Continue all relevant actions in the preceding phases. All outdoor water use, not essential for public health or safety, shall be prohibited. Based on prevailing conditions, establish maximum water use limits for commercial and residential users, and establish monetary fines or surcharges to be levied for exceeding water use limits. 8.2.4 Information and Education Drought and/or emergency contingency measures will be conveyed to the public as a part of and in the same manner as the Water Conservation and Emergency Water Demand Management Plan. When trigger conditions appear to be approaching, the public will be informed through local newspaper articles and/or radio/television broadcasts. Throughout the period of a trigger condition, regular articles and/or broadcasts will be used to inform the public of the current condition and conservation measures for that condition. • r• • n r• r r• • � r• • • r• y � • � 8.2.5 Initiation Procedures When a trigger conon has been reached and the City has been informed that emergency water demand measures may be necessary, the appointed representative will order the initiation of a public notification process. The public notification process will include the following items: A Notice of Emergency Water Demand Condition will be posted in a public place such as City Hall, the Post Office, major supermarkets, and shopping centers The Notice will be circulated to local newspapers and radio stations Information regarding the contingency measures of the current drought condition will be mailed to all water customers 8.2.6 Termination of Trigger Conditions As drought or emergency conditions lessen, a determination will be made when a particular drought condition no longer exists. Upon such determination, the drought measures for and enforcement of that particular drought condition shall terminate. The public will be notified of the termination of any or all drought conditions and related drought measures in the same manner as described in Section 8.2.4 -Information and Education. The primary reason for developing a plan is to have guide for implementing an emergency water demand management program, if the need occurs. The City of Anna fully intends to develop a workable plan which customers understand and can be implemented in the event it is needed. In order to accomplish this, the City of Anna may from time to time adopt legal and regulatory 1. Y 1 • . �I� 1• 1. M 1 components providing prior authorization to the Mayor to begin immediate implementation of contingency measures when a trigger condition is reached. Legal and regulatory components that may be necessary for implementation include: Ordinances, bylaws, or other implementing legal documents Changes in plumbing codes New or revised contracts with potential water suppliers Conditions in contracts with industries or commercial water users who may have water supplies cut off or curtailed A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS RELATING TO THE WATER CONSERVATION AND EMERGENCY WATER DEMAND MANAGEMENT PLAN FOR THE CITY OF ANNA Whereas, the City of Anna (City) has inated efforts to construct improvements to its wastewater treatment plant; and Whereas, the City has requested financial assistance from the Texas Water Development Board (Board); and Whereas, the Board's rules require that the City adopt a Water Conservation and Emergency Water Demand Plan which must be approved by the Executive Director of the Board; and Whereas, the City owns and operates the water and wastewater systems serving the City of Anna; and Whereas, the City has determined that its most effective means of encouraging water conservation would be through the development and implementation of a Water Conservation and Emergency Water Demand Management Plan; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA THAT: The Council officially adopts and will implement the Water Conservation and Emergency Water Demand Management Plan for the City of Anna. Passed and approved this 941'` day of , 2000., Mayor, City of Anna Secretary, City of Anna Appencu A MUNICIPAL WATER CONSERVATION PLANNING DATA: UTILITY SURVEY The following form provides a concise and consistent format to insure that chc most imporranc information and data needed for chc development oFwacer conservation and emergency waccr demand management plans arc considered. Please complete all blanks as compleccly and objectively as possible. This dares will provide chc information needed co csrablish chc conscrva. cion goal(s) for your uciliry. Please sec footnotes for assistance with calculations. If you would like assistance in completing this form and in developing your plan, please comact the Municipal Conscrvacion Unic ac (512) 475-2057. Name of Applicant: Address: _ Telephone Number: ( ) Fas: ( ) Completed by: Signature: Date: I. CUSTOMER DATA A. Population and Service Area Data I. Description of service area. If the applicant has received a Cerincarc of Convenience and Nccessiry (CCN) from the Texas Natural Rcsourcc Conservation Commission, please include a copy of chc CCN and a map. 2. Service arcs (square milts): 3. Current population of service area: 4. Current population served by utility: a. waccr b. wastewater I. WATER USE DATA FOR SERVICE AREA A. Water Production and Sales 1. Total amount of water diverted and/or pumped for previous five years from all sources (in 1000 gallons): ' . 19 19 19 19 19 January February March April May June July — August . September Ocrober November December Total 2. Please indicate how the above figures were determined (for example, from a master mcccr located ac the point es diversion from a stream or located at a poinc(s) where raw water enters cht plant, or from water use salts). 3. Amount of water delivered and/or sold as recorded by individual mcccr sales records (in 1000 gallons).` Again, check whether mulri-family service with a single mcccr is counted as Residential or Commercial Year Total Residential Commercial Industrial Public Other III. WATER SUPPLY SYSTEM A. Water Supply Sources: Identify all current waccr supply sources and the amount available. Source Surface waccr: Groundwater: Contracts: Other: B. Treatment and Distribution System 1. Design capacity of rystcm: MGD Amount Available 2. If surface water, do you rerycle filter backwash to the head of the plant? Yes No 3. Please describe your water rystem. Include the number of treatment planes, wells and storage tanks. If possible, include a sketch of the rystcm layout. N WASTEWATER UTILITY SYSTEM . A. Wastewater System Data 1. Design capacity of wastewater treatment plant(s): MGD 2. Is created effluent used for irrigation on -site ,off -site , plant washdown , or chlorination/dechlorination ? 3. Briefly describe the wastewater systems) of the area serviced by the water utility. Describe how created wastewater is disposed. Where rdevant, identify treatment planc(s) with the TNRCC name and number, the, operator, owner, and, if wastewater is discharged, the receiving stream. Please provide a sketch or map which locates the plants) and discharge points or disposal sites. B. Wastewater Data for Service Area 1. Percent oEwaccr service area served by wastewater utility system: °'o 2. Monthly volume treated for previous five years (in 1,000 gallons): 19 January February March April May June 19 19 19 19 y Uriliry Surticy Eor Water Conxmrion T,..,. W�[cr Dcrdopmcn[ Board �� July August September October November December Total V: UTILITY OPERATING DATA A. Water and Wastewater Rates and Rate Structure (Indicate if there arc different rate structures for industrial users). B. Other Relevant Data: Please indicate other data or information which arc relevant to both the applicant's water management operations and design of a water conservation plan. VI. CONSERVATION GOALS PLEASE USE THE WATER CONSERVATION PLANNING DATA YOU HAVE PROVIDED IN THIS SURVEY TO ESTABLISH CONSERVATION GOALS. A. Water Conservation goals For municipal utilities are generally established to maintain or reduce consumption as measured in: 1) gallons per cv-;ta per day use, 2) unaccounted -For water losses, 3) the peak day to average day ratio, andlor 4) an increase in reuse or rcrycling of water. B. C°'Tscrvas�°n revirw staff assess the reasonableness of water conservation goals based on whether the applicant addressrs the Following steps: 1) identification of a water or wasuwatcr problem, 2) performance of a rystem audit (completion of a planning data form), 3} xlection of goals based on the potential co save water az identified in the audit, and 4) performance of a benefit -cost analysis of conservation scrategi�s. If at least the first three steps in the water conservation plan have been completed and arc summarized, then staff can conclude that there is a substantiated basis for the goals and chat the water conxrvation plan is integrated into water manage- ment. Therefore the established conservation goals arc reasonable. Plcuc contact Board for most current version of this form before submission. Uoliry Sut+cy For �4tcr Conxmtion WATER AND SEWER RATE SHEET CITY OF ANNA WATER RATES BASE (MINIMUM) RATE: $14.50 VOLUME (GALLONS): 2,006 VOLUME CHARGE BEYOND THAT SEWER RATES B_ ASE (MINIMUM) RATE: $10.40 VOLUME (GALLONS) 2,000 VOLUME CHARGE BEYOND THAT: OUTSIDE CITY LIMITS WATER RATES: BASE (MINIMUM) RATE: $29.00 VOLUME (GALLONS): 2,000 VOLUME CHARGE BEYOND THAT: SEWER RATES: 2,000 - 8,000 - $4.00 per thousand 8,000 - $4.50 per thousand 2,000 and up - $2.00 per thousand $30.00 maximum 2,000 - 8,000 - $8.00 per thousand 8,000 and over $9.00 per thousand BASE (MINIMUM) RATE: $20.00 VOLUME (GALLONS): 2,000 VOLUME CHARGE BEYOND THAT: 2,000 and up $4.00 per thousand