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HomeMy WebLinkAboutCCpkt2017-09-12A Y{OUR} HOMETOWN AGENDA City Council Work Session Tuesday, September 12, 2017 @ 6:30 PM Anna City Hall, Council Chambers 111 N. Powell Parkway, Anna, Texas 75409 The City Council of the City of Anna will meet in Work Session at 6:30 PM, on September 12, 2017, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum 2. Briefing/Discussion regarding TxDOT projects. (Joseph Johnson) 3. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions. a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); discuss Atmos franchise agreement. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 4. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. (If there is no need to address any other such agenda item, the Mayor shall adjourn this meeting). 5. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. on 8th day of September, 2017. Carrie L. Smith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. Item No. 2. City Council Agenda Staff Report Meeting Date: 9/12/2017 Y{OUW HOMETOWN AGENDA ITEM: Briefing/Discussion regarding TxDOT projects. (Joseph Johnson) SUMMARY: A representative from the Texas Department of Transportation (TxDOT) will provide an update on various State highway projects in the Anna area. STAFF RECOMMENDATION: Briefing/Discussion item only. A Y{OUR} HOMETOWN AGENDA Regular City Council Meeting Tuesday, September 12, 2017 @ 7:30 PM Anna City Hall, Council Chambers 111 N. Powell Parkway, Anna, Texas 75409 The City Council of the City of Anna will meet in Regular Session at 7:30 PM, on September 12, 2017, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item, please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order, Roll Call and Establishment of Quorum. 2. Invocation and Pledge of Allegiance. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body, information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the goveming body or an official or employee of the municipality, and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. Proclamation for Constitution Week b. Presentation to out going Council Members 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve Council Meeting Minutes for August 22, 2017; August 29, 2017; and September 5, 2017. b. Ordinance setting a temporary speed limit on SH 121. (Chief Jenks) c. Resolution approving a Special Event Permit and an Agreement with the Greater Anna Chamber of Commerce for the 2017 Glowfest event at Slayter Creek Park. (Maurice Schwanke) d. Resolution approving an annual sponsorship agreement between the Anna Community Development Corporation and the Greater Anna Chamber of Commerce. (Jessica Perkins) e. Resolution approving an agreement with the Anna Community Development Corporation related to city employee services for the position of Chief Administrative Officer. (Jessica Perkins) f. Resolution extending the term of an I nterlocal Agreement with Collin County for Animal Control Services. (Chief Jenks) g. Resolution extending the term of an I nterlocal Agreement with Collin County for Animal Shelter Services (Chief Jenks) h. Resolution authorizing the purchase of a backhoe and accessory items. (Joseph Johnson) i. Resolution authorizing the purchase of a skid steer. (Joseph Johnson) 6. Consider/Discuss/Action regarding an Ordinance adopting the FY 2017-2018 Budget. (Dana Thornhill) 7. Consider/Discuss/Action regarding an Ordinance adopting the 2017 Tax Rate. (Dana Thornhill) 8. Consider/Discuss/Action regarding a Resolution ratifying the property tax revenue increase reflected in the City of Anna FY 2017- 2018 Budget (Dana Thornhill) 9. Consider/Discuss/Action regarding a Resolution amending the pay classification plan. (City Manager) 10. Consider/Discuss/Action regarding a Resolution reviewing and amending the City's Investment Policy (Dana Thornhill) 11. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a contract with Texas Bit, an Oldcastle company, of Irving, Texas for the 2017 Street Rehabilitation Project. (Joseph Johnson) 12. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an I nterlocal Agreement with the North Texas Municipal Water District. (Joseph Johnson) 13. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); discuss Atmos franchise agreement. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 14. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. (If there is no need to address any other such agenda item, the Mayor shall adjourn this meeting). 15. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. on Carrie L. Smith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. Y{OUW HOMETOWN AGENDA ITEM: Proclamation for Constitution Week SUMMARY: STAFF RECOMMENDATION: ATTACHMENTS: Description Proclamation Item No. 4.a. City Council Agenda Staff Report Meeting Date: 9/12/2017 Upload Date Type 9/8/2017 Exhibit Proclamation by the Alapor of the Citp of Zinna, Texas To all to whom tbege Pres'etrts Mlatt collie, greetingo: WHEREAS, It is the privilege and duty of the American people to commemorate the two hundred thirtieth anniversary of the drafting of the Constitution of the United States of America with appropriate ceremonies and activities; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 18 through 22 as Constitution Week. NOW, THEREFORE, I, Mike Crist, Mayor of the City of Anna, Texas, by virtue of the authority vested in me, do hereby proclaim the week of September 18 through 22 as CONSTITUTION WEEK And urge all citizens to study the Constitution, and reflect on the privilege of being an American with all the rights and responsibilities which that privilege involves. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Anna, Texas to be affixed this the 12th day of September, 2017. MIKE CRIST, MAYOR ATTEST: CARRIE L. SMITH, CITY SECRETARY I Item No. 5.a. City Council Agenda Staff Report Meeting Date: 9/12/2017 YOUR} HOMETOWN /_tr]=1z107_\119=1►4F Approve Council Meeting Minutes for August 22, 2017; August 29, 2017; and September 5, 2017. SUMMARY: STAFF RECOMMENDATION: ATTACHMENTS: Description Upload Date Type August 22, 2017 Minutes 9/8/2017 Exhibit August 29, 2017 Minutes 9/8/2017 Exhibit September 5, 2017 Minutes 9/8/2017 Exhibit ANNA CITY COUNCI L MINUTES WORK SESSION August 22, 2017 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Crist called the meeting to order at 6:33 p.m. All members were present. 2. Briefing/Discussion regarding advisory boards and commissions. (City Manager) 3. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions. a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); discuss Anna/Melissa mutual boundary agreement. MOTION: Council Member Beazley moved to enter closed session. Mayor Crist recessed the open meeting at 6:52 p.m. Mayor Crist reconvened the open meeting at 7:09 p.m. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 4. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. MOTION: Council Member Beazley moved to take no action. Council Member Bryan seconded. Motion carried 7-0. 5. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Crist adjourned the meeting at 7:10 p.m. Approved on the 12th of September, 2017. Mayor Mike Crist ATTEST: City Secretary Carrie L. Smith ANNA CITY COUNCI L MINUTES REGULAR SESSION August 22, 2017 1. Call to Order/Roll Call and Establishment of Quorum Mayor Crist called the meeting to order at 7:30 p.m. All members were present. 2. Invocation and Pledge of Allegiance. Mayor Crist led the invocation and pledge. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. William Morgan, 2029 Helmoken Falls Dr., spoke with concern about the hazards of the tall grass and cars parking in the medians along 455. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. Items i., j., and k. were removed from consent. a. Approve the Council meeting minutes for August 8, 2017. b. Review of the July 18, 2017 Charter Review Commission minutes. C. Review the minutes of the July 10, 2017 Planning and Zoning Commission meeting. d. Review meeting minutes of the CDC from June 1,2017 and July 6, 2017. (Jessica Perkins) e. Review meeting minutes of the EDC from June 1,2017 and July 6, 2017. (Jessica Perkins) f. Resolution authorizing the City Manager to execute a contract change order with Harris Builders for the Natural Springs Park Parks Office & Restroom Finish out. (Maurice Schwanke) g. Resolution approving an amendment to an I nterlocal Agreement with Collin County for environmental health inspection services. (Maurice Schwanke) h. Resolution approving the renewal of the I nterlocal Dispatch Services Agreement with Collin County (Chief Jenks) Resolution approving a Special Event Permit and an Agreement with the Greater Anna Chamber of Commerce for a 5K event at Natural Springs Park. (Maurice Schwanke) MOTION: Council Member Miller moved to approve. Council Member Burr seconded. Motion carried 6-0. j. Resolution approving a site plan and landscape plan for the Avery Pointe Amenity Center. (Maurice Schwanke) MOTION: Council Member Bryan moved to approve. Mayor Crist seconded. Motion carried 6-0. k. Resolution approving a development plat of the the Pepper 376 Development. (Maurice Schwanke) Council Member Beazley recused himself. MOTION: Council Member Burr moved to approve. Council Member Martinez seconded. Motion carried 5-0. Resolution approving the Douglas and Constance Stevens development plat. (Maurice Schwanke) Items I., J., and k. were removed from consent. MOTION: Council member Bryan moved to approve items 5 a, b, c, d, e, f, g, h and I. Council Member Burr seconded. Motion carried 6-0 6. Conduct a Public Hearing on the proposed FY 2017-2018 Budget. (Dana Thornhill) Mayor Crist opened the public hearing at 7:50 p.m. No comments Mayor Crist closed the public hearing at 7:50 p.m. 7. Conduct a Public Hearing on the Proposed 2017 Tax Rate. (Dana Thornhill) Mayor Crist opened the public hearing at 7:53 p.m. No comments Mayor Crist closed the public hearing at 7:53 p.m. 8. Consider/Discuss/Action regarding a Resolution authorizing an Agreement for the annual audit. (Dana Thornhill) Mayor Crist moved to approve. Council Member Miller seconded. Motion carried 6-0. 9. Consider/Discuss/Action regarding an ordinance amending the Anna City Code of Ordinances regulating management of public rights -of -way and fees associated with same; also consider/discuss/action regarding related design manual. (City Attorney) MOTION: Council Member Bryan moved to approve. Council Member Burr seconded. Motion carried 6-0. 10. Consider/Discuss/Action regarding an Ordinance ordering a special election to be held on November 7, 2017. (City Secretary) MOTION: Council Member Bryan moved to approve. Council Member Beazley seconded. Motion carried 6-0. 11. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); discuss Anna/Melissa mutual boundary agreement. None 12. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary MOTION: Council Member Bryan moved to take no action. Mayor Crist seconded. Motion carried 6-0. 13. Adjourn. Mayor Crist adjourned the meeting at 8:12 p.m. Approved on the 12th Day of September, 2017. Mayor Mike Crist ATTEST: City Secretary Carrie L. Smith ANNA CITY COUNCI L MINUTES SPECIAL MEETING August 29, 2017 The City Council of the City of Anna met in a Special Meeting on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Call to Order. Mayor Crist called the meeting to order at 6:30 p.m. Council Members Martinez and Beazley were absent. 2. Invocation and Pledge of Allegiance Mayor Crist led the invocation and pledge. 3. Consider/Discuss/Action accepting the resignation of Kenneth Pelham as City Council Member, Place 4. MOTION: Mayor Crist moved to accept. Council Member Bryan seconded. Motion carried 4-0. 4. Consider/Discuss/Action accepting the resignation of Mike Crist as Mayor. MOTION: Council Member Bryan moved to accept. Council Member Miller seconded. Motion carried 3-1 Mayor Crist abstained. 5. Consider/Discuss/Action regarding an Ordinance amending the order for a special election to be held on November 7, 2017. (City Secretary) MOTION: Council Member Bryan moved to approve. Council Member Burr seconded. Motion carried 3-1 Council Member Miller opposed. 6. Adjourn. Mayor Mike Crist ATTEST: City Secretary Carrie L. Smith Approved on the. ANNA CITY COUNCI L MINUTES SPECIAL MEETING September 5, 2017 The City Council of the City of Anna met in a Special Meeting on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. Mayor Crist called the meeting to order at 6:30 p.m. Council Member's Martinez and Beazley were absent. 2. Invocation and Pledge of Allegiance Mayor Crist led the invocation and pledge. 3. Conduct a Public Hearing on the proposed FY 2017-2018 Budget. (Dana Thornhill) Mayor Crist opened the public hearing at 6:32 p.m. None Mayor Crist closed the public hearing at 6:32 p.m. William Morgan, 2029 Helmoken Falls Dr. spoke in favor of additional personnel. 4. Conduct a Public Hearing on the Proposed 2017 Tax Rate (Dana Thornhill) Mayor Crist opened the public hearing at 6:33 p.m. no comments Mayor Crist closed the public hearing at 6:34 p.m. William Morgan, 2029 Helmoken Falls Dr. - requested the tax rate be lowered. 5. Adjourn. Approved on the 1 st day of September, 2017. Mayor Mike Crist ATTEST: City Secretary Carrie L. Smith I Item No. 5.b. City Council Agenda Staff Report Meeting Date: 9/12/2017 YOUR) HOMETOWN AGENDA ITEM: Ordinance setting a temporary speed limit on SH 121. (Chief Jenks) SUMMARY: TxDOT is in the process of reconstructing SH 121 between Melissa and the Collin County Outer Loop. TxDOT is asking the City of Anna to pass an Ordinance reducing the speed limit on the section of SH 121 that is within the City of Anna's limits to 55 MPH, temporarily. This speed limit is to be in effect during the period of construction only and after the project is complete, the ordinance allows for the speed limit to return to the normal 65 MPH, or higher, dependent on the TxDOT traffic study. STAFF RECOMMENDATION: Staff recommends approval of the Ordinance. ATTACHMENTS: Description Upload Date Type 2017 Ordinance for SH 121 Temporary Speed Limit 9/5/2017 Staff Report TxDOT Letter regarding SH 121 9/5/2017 Staff Report CITY OF ANNA, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF ANNA, TEXAS ESTABLISHING A TEMPORARY SPEED LIMIT ON STATE HIGHWAY 121 WITHIN THE CITY'S LIMITS THAT WILL BE IN EFFECT DURING THE PERIOD THAT STATE HIGHWAY 121 IS UNDER CONSTRUCTION BY THE TEXAS DEPARTMENT OF TRANSPORTATION. THIS SPEED LIMIT WILL BECOME OBSOLETE UPON COMPLETION OF THE PROJECT AND THE ORIGINAL SPEED LIMIT WILL ONCE AGAIN BE POSTED UNTIL A NEW TRAFFIC STUDY CAN BE CONDUCTED AND FINALIZED ON SH121 BY TEXAS DEPARTMENT OF TRANSPORTATION. WHEREAS, The Texas Department of Transportation (TxDOT) is engaged in the rebuilding of State Highway 121 (SH121) between US Hwy 75 and the Collin County line; and WHEREAS, The Texas Department of Transportation requests that the City of Anna- — 'Formatted: Justified, Right: 0 pt, Space Before: 0 pt pass a temporary ordinance that establishes a speed limit in the SH121 construction zone section that exists within the City's corporate limits; and WHEREAS, this temporary speed limit is deemed necessary to promote the safety of the construction workers and the motorists that are travelling through the construction zone. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. The City Council of the City of Anna, Texas, hereby approves and establishes a prima facie maximum speed limit within the construction zone on SH121 within the City's corporate limits of 55 miles per hour until such time as the current construction project is complete at which time the prima facie maximum speed limit will automatically increase to 65 miles per hour without further action by the City. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 12th day of September, 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist 0 DepartmentTexas i► : 1 125 EAST 11TH STREET I AUSTIN, TEXAS 78701-2483 1 (512) 463-8700 1 WWW.TXDOT.GOV P. 0. Box 90, McKinney, Texas 75069-0090 August 9, 2017 Control: 0549-03-027 Project: C 549-3-27 Hwy: SH 121 County: Collin Mr. Joseph Johnson Director of Public Works P.O. Box 776 Anna, Texas 75409 Dear Mr. Johnson: Attached for your information and further handling is a printout of the limits to be zoned as a construction speed zone for SH 121. TxDOT requests that the City of Anna pass the necessary construction speed ordinance that will allow the posting of this speed limit during the. construction project. Once the construction is completed, this ordinance will become obsolete and the original speed limit will once again be posted until the new study can be conducted and finalized. If you have any questions, please feel free to call our office at (972) 542-2345. Sincerely, Brenan D.,X-oney, P.E. Area Engineer CC: Rogers Waltman File OUR GOALS MAINTAIN A SAFE SYSTEM • ADDRESS CONGESTION • CONNECT TEXAS COMMUNITIES - BEST IN CLASS STATE AGENCY An Equal Opportunity Employer ® Request for Regulatory Construction Speed Zone Form 1204 (Rev. 02/13) Page 1 of 2 District: Dallas Highway: SH 121 Contact Person: Brenan Honey I Contact Phone Number: 972-542-2345 Type of work: ® 2 - Lane closure w/ barrier ❑ 4 - One-way traffic signal ❑ 1 - Shoulder activity ® 2 - Temporary diversion ❑ 4 - Unpaved surface In 1 -Lane encroachment ® 3 - Lane closure w/o barrier Type of Work Posted Speed Construction Speed Limit 1 65 mph May be 5 mph below posted speed s 60 mph May not be used >_ 80 mph May be as low as 65 mph 2 = 75, 70 or 65 mph May be 10 mph below the posted speed s 60 mph May be 5 mph below the posted speed 3 >_ 80 mph May be as low as 65 mph s 75 mph May be 10 mph below the posted speed 4 z 55 mph May be as low as 45 mph s 50 mph May be 10 mph below the posted speed Section Section 1 Section 2 Section 3 Section 4 County Collin Collin Collin Highway SH 121 SH 121 SH 121 City Name (or Rural) Melissa Melissa Anna Pre -construction Posted Speed 55 65 65 Proposed Construction Speed 50 55 55 Control -Section -Job 0549-03-027 0549-03-027 0549-03-027 Beginning Mile Point 15.666 13.292 10.737 Ending Mile Point 13.292 10.737 10.041 Length 2.374 2.555 0.696 Project Number C549-3-27 C549-3-27 C549-3-27 Indicate below whether or not your form submission includes attachment(s): ❑ YES 0 NO Item No. 5.c. City Council Agenda Staff Report Meeting Date: 9/12/2017 AGENDA ITEM: Resolution approving a Special Event Permit and an Agreement with the Greater Anna Chamber of Commerce for the 2017 Glowfest event at Slayter Creek Park. (Maurice Schwanke) SUMMARY: The annual Glow Fest event sponsored by the Greater Anna Chamber of Commerce is scheduled for Saturday, October 28th, with an alternate date of November 4th. The event this year will be held at Slayter Creek Park. The event includes the following: • a children's area with bounce houses • community partners (trick/or treat candies, games) • car show • live music with stage • vendors and • hot air balloons and rides GACC is working with the Anna Fire and Police Departments to coordinate public safety and the directing of traffic and pedestrians in and around the area. Parking for the event will be at the Anna High School where buses will provide transportation to the event. Additionally, parking will also be available south of the Middle School. Preparation for the event will start on Friday, October 27th with clean up continuing on Sunday following the event. The Parks Advisory Board recommended approval of the proposed event unanimously at their meeting on August 21, 2017. STAFF RECOMMENDATION: Staff recommends approval of the attached Resolution and Special Event Permit. ATTACHMENTS: Description Upload Date Type Resolution and Agreement 9/7/2017 Resolution Exhibit A, Special Event Permit Application 9/7/2017 Exhibit Map 9/7/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. RESOLUTION APPROVING A SPECIAL EVENT PERMIT AND AN AGREEMENT WITH THE GREATER ANNA CHAMBER OF COMMERCE FOR THE 2017 "GLOW FEST" AT SLAYTER CREEK PARK WHEREAS, the Greater Anna Chamber of Commerce (the "GACC") has submitted a Special Event Permit application to conduct a community event known as "Glow Fest" at Slayter Creek Park on Saturday, October 28th; and WHEREAS, in the event of inclement weather on October 28th the alternate date will be November 4th; and WHEREAS, the City of Anna Parks Board has reviewed the application and is recommending that the City Council of the City of Anna, Texas (the "City Council") approve the Special Event Permit; and WHEREAS, according to Anna City Code of Ordinances, Part II, Article 47, the City shall enter into a Special Event Agreement (the "Agreement) incorporating the terms and conditions of said permit; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. The City Council hereby approves the Special Event Permit application for the 2017 Glowfest at Slayter Creek Park, and the Special Event Agreement attached hereto as Exhibit 1, incorporated herein for all purposes, and authorizes the City Manager to execute same on its behalf. The City Manager is further authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Agreement. PASSED by the City Council of the City of Anna, Texas, on this 12th day of September, 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist EXHIBIT 1 AGREEMENT FOR SPECIAL EVENT This Agreement for Special Event ("Agreement") is made by and between the City of Anna ("City"), and the Greater Anna Chamber of Commerce ("GACC") entered into on this 12t" day of September 2017. Section 1. Scope According to Anna City Code Ordinances, Part II, Article 47, the City enters this Agreement with GACC for use of Public Park Property for the Anna Glow Fest. Section 2. Definitions Meanings. For purposes of this Agreement, the following meanings shall apply: City shall mean the City of Anna, Texas. GACC shall mean the Greater Anna Chamber of Commerce of the City of Anna, Texas. Anna Glow Fest shall mean the community event sponsored by the GACC and associated events and activities to take place in Anna, Texas on October 28t" 2017 with an alternate date being November 4t", 2017. Public Park Property shall mean the pavilion, parking lot and surrounding property of Slayter Creek Park, and the Slayter Creek Trail system. Special Event means any event that operates wholly or partially within the incorporated City limit's and may require the use of or assistance from any department or employee of the City, or the use of any City property. Section 3. General Requirements 3.01 Terms of Special Event Agreement The GACC has submitted a Special Event Permit application and sought authorization for the special event from the City of Anna Parks Board subject to entering into this agreement with the City. Said application is attached hereto as Exhibit A. The Council authorizes the Special Event, subject to the following restrictions: Parking Restrictions: All parking for the event will be conducted on premises designed or adapted for parking. Parking is to be prohibited on all public rights of way (shoulders, grass areas directly adjoining roadways, etc.). Event staff, signage, barricades, or a combination thereof, must be utilized to keep patrons from parking in rights of way. If parking areas are full, Event staff must be in place to direct vehicles to open parking areas. Vehicles on Park Property: Except for designated parking areas and other designated areas approved by the Director of Planning and Development, motor vehicles are prohibited from driving on Park property. At the discretion of the Director of Planning and Development Motor vehicles may be allowed on some turf areas to deliver equipment but must be immediately removed when the delivery is complete. The City may prohibit any vehicle or trailer from driving on turf areas if in the opinion of the Director of Planning and Development the ground is too wet to support the weight of the vehicle. Except for small utility vehicles approved by the Director of Planning and Development, all motor vehicles are expressly prohibited from driving on or crossing the concrete walking trails. The applicant will ensure that all event participants observe these rules and will be responsible for paying for any damages to park property caused by vehicles driven by participants of this event. Vendors and other Participants: Vendors and other persons or businesses providing entertainment or activities for the event may only locate on designated areas of the park that have been approved by the Director of Planning and Development. Section 4. Fees GACC represents that it has submitted a nonrefundable permit application fee in the amount fifty ($50.00) dollars, a refundable three hundred ($300.00) dollar deposit, and will pay for any additional actual costs incurred by the City of Anna in reviewing such application that exceeds said amount. Section 5. Licenses and Permits The GACC shall obtain and pay for any and all permits, licenses, disposal fees, or any other costs required for the Anna Glow Fest and to fulfill this Agreement. The GACC must comply with all federal and state laws, and local ordinances while organizing and participating in the Anna Glow Fest. Section 6. Independent Contractor Status/ Liability/ Indemnity It is expressly understood and agreed that the City has no right of control, supervision, or direction over any work performed by the GACC relating in any way to the GACC's undertaking, promoting, operating, and performance of any other activity related to the Anna Glow Fest (the "Work"), including but not limited to its employees or its subcontractors, nor does the City have any control, supervision or direction of the means, methods, sequences, procedures, and techniques utilized to complete any the Work. There shall be no joint control over the Work. The GACC agrees to fully defend, indemnify and hold harmless the City from any claim, proceeding, cause of action, judgment, penalty, or any other cost or expense arising or growing out of, associated or in connection with the Work. The indemnification includes, but is not limited to, attorney fees incurred by the City in defending itself or in enforcing this Agreement. By entering into this Agreement, GACC waives all rights and remedies in law or in equity except to seek enforcement of specific performance of the obligations under this Agreement. This provision is not intended to and does not waive any of the City's governmental immunities, including immunity from suit and liability. Section 7. Insurance GACC shall procure and maintain for the duration of the contract insurance to cover claims for injuries to persons or damages to property, which may arise from or in conjunction with the performance of the Work or in any way related to the GACC's undertakings performed in connection with the Anna Glow Fest, including but not limited to coverage for GACC, its agents, representatives, employees, or subcontractors and Special Event participants, attendees and spectators. The insurance policy must be a Commercial General Liability Insurance Policy with combined single limits of liability for bodily injury and property damage of not less than $500,000 for each occurrence if the estimated attendance of the Special Event is up to a total of 4,999 persons, and $1,000,000 for each occurrence if the estimated attendance is a total of 5,000 persons or more. Failure of the GACC to maintain the required coverage is a breach of this contract and shall not relieve the GACC of any other contractual responsibility or obligation. Each policy shall name the City as an additional insured and provide that there will be no alteration or modification which reduces coverage in any way prior to 30 days written notice being given to the City. A copy of a certificate of insurance shall be filed with the City's Secretary. Section 8. Amendment; Termination This Agreement may not be amended or terminated except pursuant to a written instrument signed by both parties. Section 9. Notice Notice as required by this Agreement shall be in writing delivered to the parties via U.S. certified mail, return receipt requested, at the addresses listed below: City of Anna Carrie L Smith, City of Anna 111 N. Powell City Secretary Parkway Anna, Texas 75409 GACC Kevin Hall, Executive Director 218 W Fourth Street Anna, Texas 75409 Each party shall notify the other in writing within 10 days of any change in the information listed in this section. Section 10. No Waiver of Immunity Nothing in this Agreement waives any governmental immunity available to the City under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Section 11. Entire Agreement This Agreement represents the entire and integrated Agreement between the City and GACC and supersedes all prior negotiations, representations and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Section 12. Governing Law and Venue This Agreement shall be governed by the laws of the State of Texas as to interpretation and performance. Any and all legal action necessary to enforce this Agreement shall be brought in a court of competent jurisdiction in Collin County, Texas or in the United States District Court for the Eastern District of Texas, Sherman Division. Section 13. Severability The provisions of this Agreement are severable. In the event that any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement shall be found to be contrary to the law, or contrary to any rule or regulation having the force and effect of the law, such decisions shall not affect the remaining portions of this Agreement. Section 14. Contract Interpretation This Agreement is the result of negotiation between the parties, and shall, in the event of any dispute over the meaning or application of any portion thereof, be interpreted fairly and reasonably, and not to be more strictly construed against one party than another, regardless of which party originally drafted the section in dispute. Section 15. Force Majeure If a party is prevented or delayed from performing any of its obligations hereunder due to a natural or manmade event or condition not caused by such party and beyond such party's reasonable control, then such party's performance of those obligations shall be suspended until such time as the event or condition no longer prevents or delays performance. If any event or condition results in the creation of amounts of refuse in excess of ordinary amounts, then the parties shall discuss, but shall not be bound to conclude, terms and conditions for collection of those excess amounts. Section 16. Assignment It is understood and agreed that GACC shall not assign, sublet, or transfer any of the rights and duties under the terms of this Agreement without the prior written approval of the City. Section 17. Effective Date This Agreement shall be effective upon the date first stated herein, and performance of such Agreement shall begin as soon thereafter as practicable. IN WITNESS WHEREOF, City and GACC have executed this Agreement. LIM Kevin Hall Philip Sanders Greater Anna Chamber of Commerce City Manager SPECIAL EVENT PERMIT APPLICATION CITY OF ANNA, TEXAS Planning and Development Dept. 3223 N. Powell Pkwy Anna, TX 75409 972-924-2616 ��PPIACANTINFORMATION Type of Event: ❑Carnival ❑Circus Festival ❑Parade ❑Tent ❑Other A licantName: &FA4i Vr 41vW4- Address: i„�. r FF_•r .City: A4W State: ! Y Zip Code.' -ryo 1 Phone#: 'I a - - 9JY3 Email: K FY 2N 4 �CfA X A,-AIA z-k1j/k 57 c 12. eA. A Date: v 7 *Note: Applications must be filed at least 30 days in advance. APPLICATION FEE 1 DEPOSIT REFUND INFORMATION Application Fee $50 (non-refundable) De osit $300 refundable J�FSame Information As Above if not the same, complete the next two lines Issue Deposit Refund To: Address: City: State: Zip Code V' 4 �e fro o" r C 7 �" Fv - G� Oct �� A Date(s) of Activity: 1 Reservation Time Block: 13Te of Activity (explain purpose of activity): 4 L ow F1;J'T r4Z_1 v, ^-- Estimated Number of People Attending Activity: a ,, v Reservation Location: S Z A Y. a g Fi Will Food and/or Beverages be on -site for the activi ? Yes ❑ No Will Alcohol be served or sold? ❑ Yes XNo if yes, include request letter If yes, please indicate who the vendors are (food and drinks): Please identify all other activities & structures (bounce house, tents, music, sports, games, etc.): �QW(E L�"'lfFT_V�,VD`' C TFA, (AR f#,w,, ti✓EAkJam, _141 *If City Resources (Personnel, equipment and supplies) are used, the cost of Resources will be covered by the event sponsor. N m �o rn J: undersigned, its officers, employees or agents, arising out of, resulting from, or caused by any act occurring as a result of the exercise of the privileges granted by this permit. Applicant agrees that this indemnity agreement is intended to be as broad and inclusive as is permitted by the laws of the state of Texas, and that if any portion is held invalid, then it is agreed that the balance shall; notwithstanding, continue in full legal force and effect. I do solemnly swear (or affirm) that all the answers given and statements made on this application and supporting documents are full, true, and correct to the best of my knowledge and beliefs. I have been given a copy of the Anna City Code ordinance Part ll, Article 47 and have read the provisions contained therein and agree to abide by them. Applicant Name: �-ZV i Signature: Submittal Requirements: m 1. Completed application with signatures and contact information. m 2. Submit application fee ($50) and deposit ($300). (Ord. No. 410-2008; Checks payable to the City 3 of Anna) c 3. Map of Event area. x 4. List of food and beverage vendors and/or copy of current license from vendor. 5. Statement of Intent to obtain Insurance and/or Proof of Insurance. ( A copy of the Certificate of Insurance is due a minimum of one week before event start date) 6. Letter of request if alcohol is desired. For Office Use Only: it Date Application & Deposit Rec ived $300 : Date Application Fee Received $50 : Received By:--,-. Wj Received By: J c,c-At -vj�-J Cash o fiec '# :,� 3 ` Cash or Check # .4o.73 Recei t : 3o' 7 4 Recei t #: ; - ' 7 Required Documents Rec'd: ompleted ApplicatiQp,�Y Insurance�Food Vendor List ❑ Sound System ❑ Map ❑ Alcohol Request (optional) ❑ Other: ❑ Other: ❑ Approved by: ❑Permit Issued Date: Assign Date of Parks Board Review of Application: (put date in blank and noti Applicant. Item No. 5.d. City Council Agenda Staff Report Meeting Date: 9/12/2017 AGENDA ITEM: Resolution approving an annual sponsorship agreement between the Anna Community Development Corporation and the Greater Anna Chamberof Commerce. (Jessica Perkins) SUMMARY: The City's Economic and Community Development Corporations (EDC and CDC) have historically co -sponsored and financially supported the annual events of the Greater Anna Chamber of Commerce (GACC). For the past several years the Corporations have entered into a fiscal year agreement for sponsorship of the GACC's annual events. The annual agreement has allowed for better planning and budgeting. For fiscal year 2018 (due to the sales tax reallocation) the Community Development Corporation (CDC) is proposing to fund the full sponsorship agreement that had previously been shared with the EDC. The CDC's annual sponsorship for GACC events includes the following: Glow Fest = $16,000 Christmas Parade=$3,000 Annual Banquet = $5,000 Golf Tournament = $3,000 July 4th Fireworks Display = $15,000 STAFF RECOMMENDATION: Staff recommends approval of the attached Resolution and Agreement. ATTACHMENTS: Description Upload Date Type Resolution 9/8/2017 Resolution Exhibit 1, CDC/GACC Agreement 8/29/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN ANNUAL SPONSORSHIP AGREEMENT BETWEEN THE ANNA COMMUNITY DEVELOPMENT CORPORATION AND THE GREATER ANNA CHAMBER OF COMMERCE. WHEREAS, the City Council of the City of Anna, Texas ("City Council") desires to approve an annual sponsorship agreement between the Anna Community Development Corporation and the Greater Anna Chamber of Commerce; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Agreement The City Council hereby approves the annual sponsorship agreement between the Anna Community Development Corporation and the Greater Anna Chamber of Commerce. attached hereto as Exhibit 1. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12tn day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 of 1 Exhibit A AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 THIS AGREEMENT FOR SPONSORSHIP COMMITMENT (this "Agreement") is made by and between the Anna Community Development Corporation ("CDC"), and the Greater Anna Chamber of Commerce, Inc. ("GACC") and entered into on this day of , 2017. Section 1. Summary During the CDC's 2017-2018 fiscal year, the CDC hereby promises to make certain payments to the GACC to sponsor certain GACC events that GACC promises will promote the CDC and the growth and the development of the City. The amount of each payment is specified under this Agreement for each corresponding GACC event. Each payment is to be provided to the GACC prior to each event, but is contingent upon GACC providing a letter of intent to organize and hold the corresponding event and meet the corresponding benchmarks set forth herein, as well as to adequately promote the CDC and the City. Section 2. Definitions For purposes of this Agreement, the following meanings shall apply: (a) City shall mean the City of Anna, Texas. (b) CDC shall mean the Anna Community Development Corporation, a Texas nonprofit corporation. (c) GACC shall mean the Greater Anna Chamber of Commerce, Inc., a Texas nonprofit corporation. (d) Sponsor shall mean a person or corporation that pays or provides something of value to the GACC in connection with a GACC event in exchange for GACC providing promotional marketing or any other benefits associated with the GACC event. (e) Sponsorship Benefits shall mean at least that amount of sponsorship designation, advertising in print and broadcast media, marketing materials and opportunities, onsite and offsite signage and marketing, public relations benefits and all other benefits listed in this Agreement and/or otherwise available that would promote the CDC to an extent equal to or greater than any other Sponsor of the GACC event in question. In other words, Sponsorship Benefits shall provide the CDC with at least "equal billing" compared with any other Sponsor and shall provide the highest level of promotional or other benefits made available or provided to any other Sponsor, regardless of the amounts paid by the CDC as compared with other Sponsor Designation includes and shall mean: AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 1 OF 9 Exhibit A (1) the CDC shall be named as a Sponsor of the GACC event, that the CDC may use the same designation in all GACC-approved advertising, merchandising and promotions; and (2) the CDC shall have first right of refusal as a Sponsor of any subsequent events arising out of any of the GACC events in future years. Section 3. General Requirements 3.01 Letter of Intent The GACC agrees to provide to the CDC a letter of intent thirty (30) days prior to each event and prior to the CDC's payment to GACC of any funds for such event. The letter of intent will be drafted on a standard form attached as "Exhibit A", and incorporated herein as if set forth in full. The letter of intent shall include a promise by the GACC to organize and hold the specific event setting forth its purpose and goals including the benchmark provisions set forth in this Agreement and shall constitute further binding contractual responsibilities of the GACC to attain those benchmarks and adequately promote the CDC. The letter of intent for any given event may set forth a different amount requested to be paid by the CDC than the amount estimated for such event as set forth in Section 4 of this Agreement. 3.02 Sponsorship Benefits The GACC agrees to furnish all materials, equipment, tools and other items necessary to provide Sponsorship Benefits to the CDC, and, in addition, all Sponsor Designations, advertising in print and broadcast media, marketing materials and opportunities, onsite and offsite signage and marketing, and all other public relations and promotional benefits as further described in this Agreement under each specific event. Advertising in print and broadcast media includes the CDC's identification as Sponsor on all print advertising secured promoting the GACC event. All such advertising shall reference the CDC as: The City of Anna Community Development Corporation. Marketing materials and opportunities, onsite signage and marketing, and public relations benefits will be provided for under each specific event in this Agreement. Section 4. GACC Events The GACC and CDC anticipate CDC sponsorship of the following events and provides specific terms of compensation, Sponsorship Benefits, goals and benchmarks to gauge promotional impact: 4.01 Glowfest Name/Purpose: Glowfest 2017, Community Fall Festival AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 2 OF 9 Exhibit A Date, Time, Location of Event: All Day on Saturday, October at Slayter Creek Park (and surrounding private property) Estimated Compensation amount: $16,000.00 Sponsorship Obligations of GACC in addition to Sponsorship Benefits: CDC Logo on pre -event banners; CDC Logo on registration form; listed as "Platinum Level" sponsor in newspaper advertisement and article Promotional Benchmark Requirements: GACC will provide approximate headcount of attendees' and geographic locations where attendees reside. 4.02 2017 Christmas Parade and Winter Wonderfest Name/Purpose: 2016 Christmas Parade and Winter Wonderfest - Community Festival and Parade Date, Time, Location of Event: All Day on Saturday, December , 2017, parade route Estimated Compensation amount: $3,000.00 Sponsorship Obligations of GACC in addition to Sponsorship Benefits: CDC Logo on pre -event banners; CDC Logo on registration forms; listed as sponsor in newspaper advertisement and article Promotional Benchmark Requirements: GACC will provide a count or list of float participation. 4.03 Annual Banquet Name/Purpose: 2018 Annual Banquet - Awards and appreciation banquet as well as a promotional event for current and prospective businesses in our community. Date, Time, Location of Event: 5:00pm — 11:00pm tentatively scheduled for Saturday, February , 2018, Anna High School in Anna, TX Estimated Compensation amount: $5,000.00 Sponsorship Obligations of GACC in addition to Sponsorship Benefits: One table at the banquet; full -page advertisement placed on back of program; advertisement during event including signage and in PowerPoint presentation Promotional Benchmark Requirements: GACC will provide list of attendees AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 3 OF 9 Exhibit A 4.04 2017 Golf Tournament Name/Purpose: 2018 Golf Tournament, Networking event for current GACC members as well as a promotion to prospective new members and businesses Date, Time, Location of Event: All Day tentatively scheduled for Monday, April , 2018, Hurricane Creek Country Club Estimated Compensation amount: $3,000.00 Sponsorship Obligations of GACC: Recognition as Title Sponsor in Program and on signage the day of the event, opportunity to display promotional material, signage placed on various holes Promotional Benchmark Requirements: GACC will provide a list of players 4.05 Anna Fireworks Event Name/Purpose: 2018 Anna Fireworks Event, Community Festival Date, Time, Location of Event: 5:00pm — Conclusion of Fireworks, Tuesday, July 4, 2018 at Anna ISD Football Stadium Estimated Compensation amount: $15,000.00 Sponsorship Obligations of GACC in addition to Sponsorship Benefits: CDC Logo on pre -event banners; CDC Logo on registration form; listed as sponsor in newspaper advertisement and article Promotional Benchmark Requirements: GACC will provide and estimated number of attendees Section 5. Compensation In consideration of the performance of GACC's obligations under this Agreement, including the provision of Sponsorship Benefits described herein, the CDC agrees to pay the GACC the total amount of compensation of $42,000 during the CDC's fiscal year 2017-2018, subject to the conditions set forth in this Agreement. Before the CDC shall have any obligation to make any payment to GACC with respect to any given event described in Section 4 of this Agreement, the GACC must timely provide the CDC with a letter of intent —signed by a GACC representative authorized to contractually bind the GACC—as described in Section 3.01 of this Agreement and the GACC must submit said letter of intent to the CDC before the applicable deadline for such event as set forth in Section 4 of this Agreement. The total ($42,000) amount of compensation shall be made in five separate payments with the amount of each payment being determined by the CDC by electing one of the two following options AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 4 OF 9 Exhibit A per GACC event: (1) the estimated compensation amount set forth in Section 4 of this Agreement; or (2) a different amount requested by GACC that is set forth in the letter of intent described in Section 3.01 of this Agreement and attached hereto as Exhibit A. If the CDC decides to honor any GACC request for a different amount than what is set forth in Section 4 of this Agreement, the CDC shall thereafter have discretion to alter the amount of payments it makes with respect to any remaining events so that its overall compensation paid to the Chamber under this Agreement does not exceed $42,000 during the CDC's 2017-2018 fiscal year. The GACC shall provide the CDC with a written receipt. Section 6. Licenses and Permits The GACC shall obtain and pay for any and all permits, licenses, disposal fees, or any other costs required for any of the GACC events and to fulfill this Agreement. The GACC shall take all reasonable steps necessary to ensure that all state, federal, and local permitting and licensing requirements are met at all times during all GACC events. The GACC must comply with all federal and state laws, and local ordinances while organizing and participating in the GACC events. Section 7. Independent Contractor Status/ Liability/ Indemnity It is expressly understood and agreed that the CDC has no right of control, supervision, or direction over any work performed by the GACC relating in any way to the GACC's undertaking of any of its events (the "Work"), including but not limited to its employees, agents, contractors, or its subcontractors, nor does the CDC have any control, supervision or direction of the means, methods, sequences, procedures, and techniques utilized to complete any of the Work. There shall be no joint control over the Work. The GACC agrees to fully defend, indemnify and hold harmless the CDC from any claim, proceeding, cause of action, judgment, penalty, or any other cost or expense arising or growing out of, associated or in connection with the Work. The indemnification includes, but is not limited to, attorney fees incurred by the CDC in defending itself or in enforcing this Agreement. By entering into this Agreement, GACC waives all rights and remedies in law or in equity except to seek enforcement of specific performance, without any right to reimbursement of costs or attorney fees, of the obligations under this Agreement. This provision is not intended to and does not waive any of the CDC's governmental immunities, including immunity from suit and liability. Section 8. Insurance GACC shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in conjunction with the performance of the Work or in any way related to the GACC's undertakings performed in connection with the GACC events, including but not limited to coverage for GACC, its agents, representatives, employees, contractors, or AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 5 OF 9 Exhibit A subcontractors. The form and limits of such insurance, together with the underwriter thereof in each case, must be acceptable to the CDC but regardless of such acceptance it shall be the responsibility of the GACC to maintain adequate insurance coverage at all times. Failure of the GACC to maintain adequate coverage shall not relieve the GACC of any contractual responsibility or obligation. Each policy shall provide that there will be no alteration or modification which reduces coverage in any way prior to 30 days written notice being given to the CDC. A copy of each policy, or at the CDC's discretion, a certificate of insurance, shall be filed with the CDC Secretary. Section 9. Default 9.01 Events of Default The occurrence, at any time during the term of the Agreement, of any one or more of the following events, shall constitute an Event of Default under this Agreement: (a) the failure of GACC to timely provide the CDC with a properly executed letter of intent in accordance with the terms of this Agreement prior to each event; (b) the failure of the GACC event to occur on the scheduled date, or —if the event cannot occur on the originally scheduled date due to inclement weather —the failure of the GACC event to be rescheduled and occur in accordance with Section 18 of this Agreement; (c) the failure of GACC to provide the CDC with all Sponsorship Benefits enumerated in this Agreement for each event; (d) the failure of GACC to meet each promotional benchmark requirement; (e) the failure of the CDC to pay the GACC according to the compensation terms of each event when such payment may become due; and (f) the CDC's or GACC's breach or violation of any of the material terms, covenants, representations or warranties contained herein or GACC's failure to perform any material obligation contained herein. 9.02 Uncured Events of Default Upon the occurrence of an Event of Default by CDC that can be cured by the immediate payment of money to GACC, CDC shall have 10 calendar days from receipt of written notice from GACC of an occurrence of such Event of Default to cure same before GACC may exercise any of its remedies as set forth in this Agreement. Upon the occurrence of an Event of Default by GACC that does not include the failure to abide by a deadline or to a failure described in Section 9.01(b), it shall have 10 AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 6 OF 9 Exhibit A calendar days from receipt of written notice from CDC of an occurrence of such Event of Default to cure same, or, if same cannot be effectively cured within 10 calendar days and fully and effectively provide CDC with the Sponsorship Benefits, the default may be cured by refunding CDC's entire sponsorship fee, unless such Event of Default creates or contributes to an emergency situation in which injury to persons or property reasonably appears imminent, in which case CDC is immediately entitled to exercise or seek all rights available to it at law or in equity. If with respect to any given event set forth in Section 4 of this Agreement, there is a failure of GACC to meet a deadline or a failure described in Section 9.01(b), the CDC shall be entitled to a full refund of any amounts paid by the CDC to GACC for such event. Section 10. Amendment; Termination This Agreement may not be amended except pursuant to a written instrument signed by both parties. This Agreement shall terminate once both parties shall have completed performance of their respective obligations hereunder. Section 11. Notice Notice as required by this Agreement shall be in writing delivered to the parties via postage prepaid, U.S. certified mail, return receipt requested, at the addresses listed below: CDC GACC CDC President GACC Director Anna Community Development Corporation Greater Anna Chamber of Commerce 111 N. Powell Parkway 218 W. 4th Street, Suite C Anna, Texas 75409 Anna, Texas 75409 Each party shall notify the other in writing within 10 days of any change in the address information listed in this section. Section 12. No Waiver of Immunity Nothing in this Agreement waives any governmental immunity available to the CDC under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Section 13. Entire Agreement This Agreement represents the entire and integrated Agreement between CDC and GACC and supersedes all prior negotiations, representations and/or agreements, AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 7 OF 9 Exhibit A either written or oral. This Agreement may be amended only by written instrument signed by both parties. Section 14. Governing Law and Venue This Agreement shall be governed by the laws of the State of Texas as to interpretation and performance. Any and all legal action necessary to enforce this Agreement shall be brought in a court of competent jurisdiction in Collin County, Texas or in the United States District Court for the Eastern District of Texas, Sherman Division. Section 15. Severability The provisions of this Agreement are severable. In the event that any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement shall be found to be contrary to the law, or contrary to any rule or regulation having the force and effect of the law, such decisions shall not affect the remaining portions of this Agreement. Section 16. Contract Interpretation This Agreement is the result of negotiation between the parties, and shall, in the event of any dispute over the meaning or application of any portion thereof, be interpreted fairly and reasonably, and not to be more strictly construed against one party than another, regardless of which party originally drafted the section in dispute. Time is of the essence with respect to the deadlines set forth in this Agreement. Section 17. Force Majeure If a party is prevented or delayed from performing any of its obligations hereunder due to a natural or manmade event or condition not caused by such party and beyond such party's reasonable control, then such party's performance of those obligations shall be suspended until such time as the event or condition no longer prevents or delays performance. If any event or condition results in the creation of amounts of refuse in excess of ordinary amounts, then the parties shall discuss, but shall not be bound to conclude, terms and conditions for collection of those excess amounts. Section 18. Inclement Weather If the GACC cannot reasonably proceed with an event due to inclement weather, then the GACC shall reschedule the event so that it occurs in reasonably close temporal proximity to the original date scheduled for the event. A failure to so reschedule and hold the event is a material breach of this Agreement. AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 8 OF 9 Exhibit A Section 19. Assignment It is understood and agreed that GACC shall not assign, sublet, or transfer any of the rights and duties under the terms of this Agreement without the prior written approval of the CDC. Section 20. Effective Date This Agreement shall be effective upon the date first stated herein, and performance of such Agreement shall begin as soon thereafter as practicable. IN WITNESS WHEREOF, CDC and GACC have executed this Agreement. IN Kevin Hall Nate Pike Greater Anna Chamber of Commerce CDC President AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2017-2018 PAGE 9 OF 9 Item No. 5.e. City Council Agenda Staff Report Meeting Date: 9/12/2017 Y{OUW HOMETOWN AGENDA ITEM: Resolution approving an agreement with the Anna Community Development Corporation related to city employee services for the position of Chief Administrative Officer. (Jessica Perkins) SUMMARY: The proposed fiscal year 2018 budget includes funding for a new full-time position that will serve as the Chief Administrative Officer (CAO) of the Anna Community Development Corporation (CDC). The attached Agreement outlines the general responsibilities of this new position; the obligations of the City relative to hiring and supervising the employee who will fill this position, and the obligations of the CDC to pay the salary, benefits, and proportional overhead charges incurred by the City to fill the CAO position. It is anticipated that the new CAO position will be part of the City Manager's Office and will report directly to the Assistant to the City Manager. STAFF RECOMMENDATION: Staff recommends approval of the attached Agreement. ATTACHMENTS: Description Upload Date Type Resolution 9/8/2017 Staff Report Exhibit 1, Employment Services Agreement 9/8/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN AGREEMENT WITH THE ANNA COMMUNITY DEVELOPMENT CORPORATION RELATED TO CITY EMPLOYEE SERVICES FOR THE POSITION OF CHIEF ADMINISTRATIVE OFFICER. WHEREAS, the City Council of the City of Anna, Texas ("City Council") desires to approve an agreement with the Anna Community Development Corporation related to city employee services for the position of Chief Administrative Officer; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Agreement The City Council hereby approves an agreement with the Anna Community Development Corporation related to city employee services for the position of Chief Administrative Officer, attached hereto as Exhibit 1, and ratifies and approves the City Manager's execution of the same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize and enforce the Agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12tn day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist AGREEMENT FOR CITY EMPLOYEE SERVICES THIS AGREEMENT FOR CITY EMPLOYEE SERVICES ("Agreement") is made by and between the Anna Community Development Corporation ("CDC"), and the City of Anna, Texas ("City"). Section 1. Purpose In accordance with the Bylaws of the Anna Community Development Corporation, Art. III, Sec. 7(b), and in exchange for services of City staff to be provided to the CDC, the CDC will pay the City compensation for the services of a City employee, who shall dedicate reasonable and necessary time and effort to accomplish the duties and responsibilities of the CDC's Chief Administrative Officer ("CAO") as described in the job description approved by the CDC, including but not limited to the provision of professional support services to the City's Type A and Type B development corporations. Section 2. CDC's Obligations In accordance with the terms of this Agreement, CDC shall pay the annual salary, benefits, and proportional overhead charges incurred by the City to fill the CAO position with responsibilities that include the administration of the CDC's economic development activities. Section 3. City's Obligations In accordance with the terms of this Agreement, the City agrees to fill the CAO position with a person who has the requisite skills and background to adequately perform the duties of the CAO position. The City shall be responsible for administration of all benefits and human resource matters related to the CAO position. The CAO shall be employed solely by the City and the supervision and authority over the CAO is vested solely in the City Manager. Section 4. Hiring Procedure and Employment The hiring committee shall consist of two CDC board members, the City Manager, and other City employees designated by the City Manager. Upon vacancy of the CAO job position, the position will be posted and applications processed in general conformance with the City's hiring policies and practices. The City Manager may appoint an interim to the CAO position during the vacancy. The hiring committee will participate in the interviews of qualified applicants identified by the City Manager. Once the interviews are completed, the hiring committee will review any finalists with the CDC board of directors. After receiving input from the CDC board, the hiring committee will make a formal nomination of a candidate. The City Manager shall have final hiring authority. All aspects of the employment of the CAO—including AGREEMENT FOR CITY EMPLOYEE SERVICES PAGE 1 OF 3 without limitation the termination of the CAO—shall be governed under the terms of the City of Anna Home -Rule Charter and the City of Anna Personnel Policy Manual. If a CAO is terminated for any reason, the hiring procedure in this Agreement will be used to fill the vacancy. Section 5. Term and Termination The initial term of this Agreement is from the date of execution of the parties until September 30, 2018. This Agreement shall automatically renew on October 1 of each subsequent year, unless one of the parties provides written notice to the other party on or before June 30 of such year. Any such termination shall not take effect until 90 days after said written notice has been provided in accordance with this Agreement. Section 6. Amendment This Agreement may not be amended except pursuant to a written instrument signed by both parties. Section 7. No Waiver of Immunity Nothing in this Agreement waives any governmental immunity available to either party or either party's officials, officers, agents or employees under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity, including but not limited to the person designated as Chief Administrative Officer. Section 8. Notice To be effective, notice as required by this Agreement shall be in writing and delivered via U.S. certified mail, return receipt requested, at the addresses listed below: CDC CDC President Anna Community Development Corp 111 N. Powell Parkway Anna, Texas 75409 City City Manager City of Anna 111 N. Powell Parkway Anna, Texas 75409 Each party shall notify the other in writing within 10 days of any change in the mailing - address information listed in this section. Section 9. Severability The provisions of this Agreement are severable. In the event that any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement shall be found to be AGREEMENT FOR CITY EMPLOYEE SERVICES PAGE 2 OF 3 contrary to the law, or contrary to any rule or regulation having the force and effect of the law, such decisions shall not affect the remaining portions of this Agreement. Section 10. No Third -Party Beneficiaries There shall be no third -party beneficiaries to this Agreement and this Agreement shall not be interpreted to be a contract of employment with the CAO, whose position shall always be a position of at -will employment. Section 11. Entire Agreement This Agreement represents the entire and integrated Agreement between CDC and the City regarding the subject matter of this Agreement and supersedes all prior negotiations, representations and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. IN WITNESS WHEREOF, CDC and the City have executed this Agreement. Philip Sanders Nate Pike City Manager CDC President Date: Attest: Date: Attest: Carrie L Smith, City Secretary Lauretta Blackter, CDC Secretary AGREEMENT FOR CITY EMPLOYEE SERVICES PAGE 3 OF 3 I Item No. 5.f. City Council Agenda Staff Report Meeting Date: 9/12/2017 YfOUR? HOMETOWN AGENDA ITEM: Resolution extending the term of an I nterlocal Agreement with Collin County for Animal Control Services. (Chief Jenks) SUMMARY: The City of Anna has an I nterlocal Agreement with Collin County to provide Animal Control Services. The current Agreement expires at the end of FY 2017. The attached Resolution will extend the term of the Agreement through September 30, 2018. The Cost of Animal Control Sevices for FY 2018 is $35,827 and will be invoiced in quarterly installments. STAFF RECOMMENDATION: Staff recommends approval of the agreement extension. ATTACHMENTS: Description Upload Date Type Resolution for Animal Control Services 9/8/2017 Resolution Exhibit 1, FY18 Animal Control Contract Amendment 9/5/2017 Staff Report CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN EXTENSION OF AN INTERLOCAL AGREEMENT WITH COLLIN COUNTY FOR ANIMAL CONTROL SERVICES. WHEREAS, the City Council of the City of Anna, Texas ("City Council") desires to extend for another year the Interlocal Agreement with Collin County providing Animal Control Services; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Agreement The City Council hereby approves the Interlocal Agreement contract amendment attached hereto as Exhibit 1, and ratifies and approves the City Manager's execution of the same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize and enforce the Agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12tn day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 of 1 Office of the Purchasing Agent Collin County Administration Building COL 1 N COUNN Contract Amendment Ten (10) 2300 Bloomdale Rd, Ste 3160 TY ' McKinney, TX 75071 972-548-4165 Vendor: City of Anna PO Box 776 Anna, TX 75409 Awarded by Court Order No.: Contract Amendment No.: 1 Court Order No. Contract Amendment No.: 2 Court Order No. Contract Amendment No.: 3 Court Order No. Contract Amendment No.: 4 Court Order No. Contract Amendment No.: 5 Court Order No. Contract Amendment No.: 6 Court Order No. Contract Amendment No.: 7 Court Order No. Contract Amendment No.: 8 Court Order No. Contract Amendment No.: 9 Court Order No. Contract Amendment No.: 10 Court Order No. Effective Date 10/1/2017 Contract No. 10094-09 Contract Interlocal Agreement for Animal Control Services 2007-896-10-09 2008-880-10-14 2009-700-09-14 2011-003-01-03 2011-801-10-10 2013-067-01-28 2014-082--2-10 2014-986-12-15 2016-012-01-04 2017-027-01-23 YOU ARE DIRECTED TO MAKE THE FOLLOWING AMENDMENT TO THIS CONTRACT Extension of agreement for a one (1) year period as provided for in section 5.0 of the contract documents. Agreement shall be in effect from October 1, 2017, continuing through and including September 30, 2018. Total amount for fiscal year 2018: $35,827.00 Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in writing signed by both parties. ACCEPTED BY: ACCEPTED AND AUTHORIZED BY AUTHORITY OF COLLIN COUNTY CITY OF ANNA COMMISSIONERS' COURT Collin County Administration Building PO Box 776 2300 Bloomdale Rd, Ste 3160 Anna, TX 75409 McKinney, Texas 75071 SIGNATURE TITLE: DATE: Michalyn Rains, CPPB, CPPO Purchasing Agent DATE: I Item No. 5.g. City Council Agenda Staff Report Meeting Date: 9/12/2017 YfOUR? HOMETOWN AGENDA ITEM: Resolution extending the term of an I nterlocal Agreement with Collin County for Animal Shelter Services (Chief Jenks) SUMMARY: The City has an I nterlocal Agreement with Collin County for the use of the County Animal Shelter for animals that are impounded in Anna. The current Agreement expires at the end of FY 2017. The attached Resolution will extend the term of the Agreement through September 30, 2018. The cost of the Animal Shelter agreement for FY 2018 is $21,686 and will be invoiced in quarterly installments. STAFF RECOMMENDATION: Staff recommends approval of the Resolution extending the agreement for another year. ATTACHMENTS: Description Upload Date Type Resolution for Animal Shelter Services 9/8/2017 Resolution Exhibit 1, FY 18 Animal Control Agreement for Sheltering 9/5/2017 Exhibit Services CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING EXTENSION OF AN INTERLOCAL AGREEMENT WITH COLLIN COUNTY FOR ANIMAL SHELTERING SERVICES. WHEREAS, the City Council of the City of Anna, Texas ("City Council") desires to extend for another year the Interlocal Agreement with Collin County providing Animal Shelter Services; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Agreement The City Council hereby approves the Interlocal Agreement contract amendment attached hereto as Exhibit 1, and ratifies and approves the City Manager's execution of the same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize and enforce the Agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12tn day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 of 1 COLLIN COUNTY I Contract Amendment Eleven (11) Vendor: City of Anna P.O. Box 776 Anna, TX 75409 Awarded by Court Order No.: Contract Amendment No.: 1 Court Order No. Contract Amendment No.: 2 Court Order No. Contract Amendment No.: 3 Court Order No. Contract Amendment No.: 4 Court Order No. Contract Amendment No.: 5 Court Order No. Contract Amendment No.: 6 Court Order No. Contract Amendment No.: 7 Court Order No. Contract Amendment No.: 8 Court Order No. Contract Amendment No.: 9 Court Order No. Contract Amendment No.: 10 Court Order No. Contract Amendment No.: 11 Court Order No. Effective Date Contract No. Contract Office of the Puri Collin County Administr 2300 Bloomdale McKinr 9' 10/1/2017 10097-09 Interlocal Agreement for the Facility Construction and Use of an Animal Shelter in Collin County 2006-891-09-26 2007-1008-11-13 2008-883-10-14 2009-703-09-14 2011-004-01-03 2011-803-10-10 2013-068-01-28 2014-083-02-10 2014-988-12-15 2016-015-01-04 2017-030-01-23 YOU ARE DIRECTED TO MAKE THE FOLLOWING AMENDMENT TO THIS CONTRACT Agreement shall be in effect from October 1, 2017, continuing through and including September 30, 2018 at the below rate: Total amount for fiscal year 2018: $21,686.00 Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in writing signed by both parties. ACCEPTED BY: ACCEPTED AND AUTHORIZED BY AUTHORITY OF COLLIN COUNTY CITY OF ANNA COMMISSIONERS' COURT Collin County Administration Building P.O. Box 776 2300 Bloomdale Rd, Ste 3160 Anna, TX 75409 McKinney, Texas 75071 SIGNATURE Michalyn Rains, CPPO, CPPB TITLE: Purchasing Agent DATE: DATE: chasing Agent 'ation Building Rd, Ste 3160 iey, TX 75071 72-548-4165 I Item No. 5.h. City Council Agenda Staff Report Meeting Date: 9/12/2017 YOUR) HOMETOWN AGENDA ITEM: Resolution authorizing the purchase of a backhoe and accessory items. (Joseph Johnson) SUMMARY: Council previously approved a budget amendment for Fiscal Year 2017 that included up to $125,000 for the purchase of a backhoe. Through the BuyBoard Purchasing Cooperative the City may purchase a 2017 John Deere 310 SL and accessory items which include a trailer needed to transport the equipment. These items are more particularly described in Exhibit A. STAFF RECOMMENDATION: Staff recommends approval of the Resolution authorizing the City Manager to purchase a backhoe and accessory items. ATTACHMENTS: Description Upload Date Type Resolution 9/5/201 1 Resolution Exhibit A, RDO BuyBoard Quote 9/3/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO PURCHASE A BACKHOE AND ACCESSORY ITEMS FROM RDO EQUIPMENT COMPANY THROUGH THE BUYBOARD COOPERATIVE PURCHASING SYSTEM. WHEREAS, a backhoe is a crucial piece of equipment needed for Public Works maintenance operations and emergency response; and, WHEREAS, City staff has proposed the purchase of a new backhoe and accessory items (the "Equipment") to replace an existing machine that is approximately 10 years old; and, WHEREAS, the City Council of the City of Anna, Texas (the "City Council") finds that the purchase of a backhoe and accessory items for the purpose of maintenance and emergency operations is in the interest of the residents of the City of Anna, Texas (the "City"); and, WHEREAS, the procurement through a purchasing cooperative complies with the Texas Local Government Code and ensures a competitive price; and, WHEREAS, there are funds allocated for this equipment in the 2017 Fiscal Year budget reallocation approved by the City Council; and, WHEREAS, the City Council desires to authorize the City Manager to purchase the equipment; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Contract Award. The City Council hereby authorizes the City Manager to purchase the backhoe and accessory items from RDO Equipment Company for a total sum of $118,191.27, consistent with the BuyBoard Cooperative Purchasing system proposal attached hereto as Exhibit A. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to procure the equipment. RESOLUTION NO. PAGE 1 OF 2 Backhoe Purchase PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12t" day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist RESOLUTION NO. Backhoe Purchase PAGE 2OF2 JOHN DEERE Investment Proposal (Quote) ® RDO Equipment Co. 2902 N Central Expy McKinney TX, 75071 Phone: (214) 856-4899 - Fax: Proposal for: Investment Proposal Date: 8/3/2017 CITY OF ANNA Pricing Valid Until: 9/2/2017 101 N POWELL PARKWAY Deal Number. 993459 PO BOX 776 Customer Account#: 3325005 ANNA, TX, 754090776 Sales Professional: Justen Phillips COLLIN Phone: (972) 438-4699 Fax: (972) 438-6789 Email: JPhillips@rdoequipment.com Equipment Information Quantity Serial Hours Status / Year / Make / Model Cash Price Number (approx.) Additional Items 1 903593 0 New 2017 JOHN DEERE 310SL $168,224.29 Customer Discount BuyBoard Contract 515-16 ($76,923.50) Warranty -John Deere Power Train & Hyd.-36 Months, 3000 $0.00 Hours, Deductible: 0 1 TBD 0 Attachment - New 2017 JOHN DEERE 60FORKS $2,644.47 1 TBD 0 Attachment - New 2017 TAG MANUFACTURING 310SJTHUMB $1,072.74 1 TBD 0 Attachment - New 2017 TAG MANUFACTURING 310SJ12 $632.84 1 TBD 0 Attachment - New 2017 TAG MANUFACTURING Skeleton Bucket $4,594.74 1 TBD 0 New 2017 INTERSTATE TRAILERS 20TDT $18,045.69 Equipment Subtotal: $118,191.27 Purchase Order Totals Balance: $118,191.27 Tax Rate 3: (TXEG 0%) $0.00 Sales Tax Total: $0.00 Sub Total: $118,191.27 Cash with Order. ; 0 _ rw Balance Due: $118,191.27 D993459 Page 1 of 2 Equipment Options (sty Serial Number Year / Make / Model Description 1 903593 2017 JOHN DEERS 310SL 9965 SEAT CLOTH AIR SUSPENSION 9919 SUN VISOR 9917 RADIO BASIC PACKAGE 9505 GUARD FULL MFWD 9140 BUCKET CYLINDER HEAVY DUTY 8635 BATTERY SINGLE W/JUMP POST 7650 LDR BKT 1.3CY LG LIP BKT 92" 7035 LDR CPLR 1 LEVER NO AUX W/RC 6020 DIPPER EXTENDABLE 5420 COUPLER MULTI BRAND QUICK 4464 TIRE GAL 19.51.24 12.5/80-18 3065 AXLE MFWD W/LIMITED SLIP 2035 CAB STANDARD 8425 COUNTERWEIGHT 450LB. 6230 HYD,AUX W/2WAY FLOW, THUMB 5600 LESS BUCKET W/PINS 5285 CONTROL PILOT 2401 DECAL ENG W/ENG PACKET 170C JDLINK 5YR TEMP LICENSE 50HR 1065 ENGINE FT4 1 TBD 2017 JOHN DEERE 60FORKS AT308139 60" FORK ATTACHMENT 1 TBD 2017 TAG MANUFACTURING 212-0016A Mechanical Weld On Thumb for JD 310SL 310SJTHUMB 1 TBD 2017 TAG MANUFACTURING 1249 R2-5310 12" Backhoe Bucket for 310SL 310SJ12 1 TBD 2017 TAG MANUFACTURING Skeleton Bucket 1.25yd Skeleton Bucket for JD 310SL with Loader Skeleton Bucket Coupler OEM 1 TBD 2017 INTERSTATE TRAILERS 20TDT 20TDT 20,000 lbs capacity tilt bed trailer - standard unit freight Freight to customer from Interstate Trailers D993459 Page 2 of 2 I Item No. 5.i. City Council Agenda Staff Report Meeting Date: 9/12/2017 YfOUR? HOMETOWN AGENDA ITEM: Resolution authorizing the purchase of a skid steer. (Joseph Johnson) SUMMARY: Council previously approved a budget amendment for Fiscal Year 2017 that included up to $65,000 for the purchase of a skid steer. Through the BuyBoard Purchasing Cooperative the City may purchase a 2017 Yanmar T210-1 for $55,929.88. This equipment is more particularly described in Exhibit A. STAFF RECOMMENDATION: Staff recommends approval of the Resolution authorizing the City Manager to purchase a skid steer. ATTACHMENTS: Description Upload Date Type Resolution 9/3/2017 Resolution Exhibit A, Vermeer BuyBoard Quote 9/3/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO PURCHASE A SKID STEER FROM VERMEER TEXAS- LOUISIANA THROUGH THE BUYBOARD COOPERATIVE PURCHASING SYSTEM. WHEREAS, a skid steer is a crucial piece of equipment needed for Public Works maintenance operations and emergency response; and, WHEREAS, City staff has proposed the purchase of a skid steer (the "equipment") to replace an existing machine that is approximately 10 years old; and, WHEREAS, the City Council of the City of Anna, Texas (the "City Council") finds that the purchase of a skid steer for the purpose of maintenance and emergency operations is in the interest of the residents of the City of Anna, Texas (the "City"); and, WHEREAS, the procurement through a purchasing cooperative complies with the Texas Local Government Code and ensures a competitive price; and, WHEREAS, there are funds allocated for this equipment in the 2017 Fiscal Year budget reallocation approved by the City Council; and, WHEREAS, the City Council desires to authorize the City Manager to purchase the equipment; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Contract Award. The City Council hereby authorizes the City Manager to purchase the skid steer from Vermeer Texas -Louisiana for a total sum of $55,929.88, consistent with the BuyBoard Cooperative Purchasing system proposal attached hereto as Exhibit A. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to procure the equipment. RESOLUTION NO. PAGE 1 OF 2 Skid Steer Purchase PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12th day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist RESOLUTION NO. _ Skid Steer Purchase PAGE 2OF2 Vermeer(" Texas -Louisiana August 9, 2017 Mike Biscarro City of Anna 3223 N. Powell Pkwy Anna Tx. 75409 mbiscaro@annatexas.gov Vermeer Texas -Louisiana, Inc. is pleased to provide the following: VermeerTexas-Louisiana 3025 N. STATE HWY 161 IRVING, TX 75062 Phone(972) 255-3500 Quoted by: Jared Davis 214-796-7246 jdavis@vermeertexas.com Make Model Description Serial Number Warranty Transaction 70Hp compact track loader Code Description T210-1 compact track loader Yanmar 70.7Hp tier4final diesel engine Automatic track tensioning system 5x5 drive control system standard Cab with airconditioning Hydraulic quick connect for front attachments 72" smooth edge bucket High flow auxilliary connections Boom with float and ride controls for a smooth ride Engine block heater 14 pin aux harness for attachment control Radio Removable tooth bar for the bucket Switchable joystick controls for operator preference Hand and foot throttle BuyBoard contract 515-16 Vermeer i Total machine price excluding any applicable taxes 55,929.88 Total price less down payment & trade-ins,applicable taxes$ 55,929.88 Thank you for your interest in Vermeer Equipment - We look _ forward to earning and keeping your business. Sales Tax r 8.250% Good for 30 days from date of quote GRAND TOTAL Thank you for your interest in Vermeer Equipment - We look forward to earning and keeping your business Page 1 of 2 Fermeer' Texas -Louisiana August 9, 2017 Mike Biscarro City of Anna 3223 N. Powell Pkwy Anna Tx. 75409 mbiscaro@annatexas.gov Vermeer Texas -Louisiana, Inc. is pleased to provide the following: Vermeer Texas -Louisiana 3025 N. STATE HWY 161 IRVING, TX 75062 Phone (972) 255-3500 Quoted by: Jared Davis 214-796-7246 jdavisr�vermeertexas.com I hereby agree to the conditions of this order, expressed in the foregoing, constituting a purchase order contract. I hereby certify that I am 21 years of age or older and acknowledge receipt of a copy of this order. In order to secure buyer's obligations under this Agreement and any extension, renewal or modification thereof, buyer hereby grants to Dealer a security interest in all of the goods described herein and all accessions and Buyer understands, acknowledges and agrees that if he/she fails to pay seller the reIf aining balance upon receipt of above goods and/or services any non-refundable deposit shall be forfeited. Buyers signature: Salesman: Accepted by: Date Thank you for your interest in Vermeer Equipment - We look forward to earning and keeping your business Page 2 of 2 I Item No. 6. City Council Agenda Staff Report Meeting Date: 9/12/2017 YOUR) HOMETOWN AGENDA ITEM: Consider/Discuss/Action regarding an Ordinance adopting the FY 2017-2018 Budget. (Dana Thornhill) SUMMARY: The Annual Budget is the most important document adopted by the City Council each year. The Annual Budget is developed through an extensive process of reviewing requests received from various City departments then prioritizing those requests in a manner that utilizes resources effectively, within fiscal constraints, while working to achieve goals set forth by the City Council. Beginning in February, the City Council conducted a series of workshops during which they reviewed the City's strategic goals and the preliminary draft budgets for each City department. The final draft budget was presented to the City Council on July 25th and was posted on the City's website on August 4th. Public hearings on the proposed budget and tax rate were conducted on August 22nd and September 5th. The FY 2018 budget is funded with a tax rate of $0.601288 per $100 in taxable value which is $0.027712 lower than the $0.629 rate adopted last year. If approved, this would be the fourth straight year where the City has reduced the tax rate. When compared with other cities in our area, the City of Anna has one of lowest average household property tax levies. There are no changes in funding or programs in the attached budget from the final draft posted on our website and discussed with the City Council on August 8th. The attached budget document does include some additional introductory material and supplemental information includung the projected capital improvements plan and debt management plan. While budgets are always a challenge, we have worked diligently to propose a budget that is both balanced and sufficient to meet the needs of the coming fiscal year. We express our appreciation to the City Council for their diligent efforts throughout the year in providing guidance, direction and support for our efforts to serve the citizens of Anna. As Anna continues to grow, the City remains committed to the vision and goals outlined in our Strategic Plan. The 2017-18 fiscal year budget is designed to preserve and enhance the quality of existing services and respond appropriately to our city's continuing growth and development. STAFF RECOMMENDATION: Staff recommends approval of the attached Ordinance adopting the FY 2018 budget. ATTACHMENTS: Description FY 2018 Budget Ordinance Exhibit A, FY 2018 Budget Book Budget Overview Upload Date Type 9/8/201 't Staff Report 9/8/2017 Staff Report 9/8/2017 Backup Material CITY OF ANNA, TEXAS Ordinance No. Ordinance Adopting the Budget for the 2017 — 2018 Fiscal Year A ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF ANNA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; APPROPRIATING MONEY TO AN INTEREST AND SINKING FUND TO PAY INTEREST AND PRINCIPAL ON THE CITY'S INDEBTEDNESS; AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF ANNA FOR THE 2017 — 2018 FISCAL YEAR. WHEREAS, the budget, appended hereto as Exhibit A, for the fiscal year beginning October 1, 2017 and ending September 30, 2018, was duly presented to the City Council by the City Manager and a public hearing was ordered by the City Council and a public notice of said hearing was caused to be given by the City Council and said notice was published in the Anna - Melissa Tribune and said public hearing was held according to said notice; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA THAT: SECTION 1. The appropriations for the fiscal year beginning October 1, 2017, and ending September 30, 2018 for the support of the general government of the City of Anna, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 2017 — 2018 budget, a copy of which is appended hereto as Exhibit A; SECTION 2. The budget, as shown in words an figures in Exhibit A, is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018. SECTION 3. That there is hereby appropriated the amount shown in said budget necessary to provide for an interest and sinking fund for the payment of principal and interest and the retirement of the bonded debt requirements of fiscal year 2017 — 2018 of the City of Anna. SECTION 4. In addition to Exhibit A, and in accordance with Section 7.08 of the Anna City Charter, the budget also includes a contingency appropriation of $224,786. All expenditures from this contingency appropriation shall be in accordance with Section 7.08 of the Anna City Charter. SECTION 5. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 8.00 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON S $100,000 HOME BY APPROXIMATELY $-27.71. PASSED AND APPROVED by record roll call vote on this, the 12th day of September, 2017. Ayes Nays Abstained RES. PAGE 1 OF 2 ATTESTED: APPROVED: Carrie L. Smith, City Secretary Mike Crist, Mayor RES. PAGE 2 OF 2 ■ � T ��- iii � I � 0 b / Ab City of Anna Fiscal Year 2017-2018 Budget Cover Page This budget will raise more revenue from property taxes than last year's budget by an amount of $788,884, which is a 17.26 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $390,269. The members of the governing body voted on the budget as follows: FOR: AGAINST: PRESENT and not voting: ABSENT: Property Tax Rate Comparison Property Tax Rate: Effective Tax Rate: Effective Maintenance & Operations Tax Rate Rollback Tax Rate: Debt Rate: 2017-2018 $0.601288/100 $0.5505251100 $0.443399/100 $0.601288/100 $0.122418/100 2016-2017 $0.629000/100 $0.563030/100 $0.469058/100 $0.629000/100 $0.122418/100 Total amount of municipal debt obligations for City of Anna: $27,920,250 • $3,190,000 is directly secured by property taxes through the I&S rate • $12,144,000 is secured by a tax pledge and is supported by the I&S rate and water & sewer revenues • $12,586,250 in revenue and contractual debt obligations to the Greater Texoma Utility Authority is also secured by water & sewer revenues Content Overview Budget Letter 4 City Organization 12 Strategic Vision and Goals 14 City Statistics 17 General Fund Revenue 28 Expenditures 34 Departmental Summaries 36 Restricted Revenue Trusts 62 Debt Service Fund Revenue 68 Debt Service Obligations 70 Debt Schedule 71 Utility Fund Revenue 74 Expenditures 76 Departmental Summaries 78 Utility Fund Debt 87 Capital Improvements Project Summaries 91 Five Year Summary 93 Component Units Summary of Units 94 Community Development Corporation 96 Economic Development Corporation 98 Supplemental Information Capital Improvements Plan 101 Debt Management Plan 157 Bond Ratings 162 Financial and Investment Policies 172 Budget Information from City Charter 197 Budget Ordinance 204 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' July 25, 2017 Honorable Mayor and Council Members: In accordance with the City Charter and the laws of the state of Texas governing home rule cities, please accept this letter as my budget transmittal and executive summary of the draft fiscal year 2017-18 budget. The Annual Budget is the most important document that is adopted by the City Council each year. In developing this document, a significant amount of time is devoted by City Council Members and City Staff. An Annual Budget is developed through an extensive process of reviewing requests received from various City departments then prioritizing those requests in a manner that utilizes resources effectively, within fiscal constraints, while working to achieve the City's strategic goals. STRATEGIC GOALS As part of the Strategic Plan, the City Council has identified seven (7) strategic goals that help frame the City's operational work plans. The Strategic Plan is a working document that provides guidance to City Staff when making budgetary and operational decisions. Fiscal Year 2018 Strategic Goals Goal 1 Pursue Targeted Economic Development Goal 2 Improve the Curb/Aesthetic Appeal of our Community Goal 3 Diversify Housing & Neighborhood Options Goal 4 Promote our Community Brand Goal 5 Encourage Inter -local Cooperation Goal 6 Upgrade City Facilities and Infrastructure Goal 7 Build Transportation Infrastructure VALUE OF TAXABLE PROPERTY AND GROWTH The City continues to see healthy increases in the value of exisiting property. Based on the certified taxable assessed value for the 2017 tax year, it is estimated that existing property values have increased by approximately 14% and just under $62,000,000 was added to the tax roll. We remain cautiously optimistic that we will experience modest, but slowing, appreciation in the value of existing properties and that additional value will be added to the tax roll as a result of new construction in the near term. New value added to the tax role will continue to be primarily from residential growth; however, a new Wal-Mart store that opened in April of 2017, and other commercial developments currently under construction off of FM 455 (White St.) are making a substantial contribution to the growth of our commercial tax base. The growth in taxable value of real property corresponds to a significant increase in residential growth and population over the past few years. 4 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna According to the most recent population estimates published by the North Central Texas Council of Governments, the City of Anna population grew 9.5% in 2016 to 12,390 as of January 1, 2017. We anticipate steady 7 to 10 percent growth over the next few years as the inventory of available lots increases. There are currently 759 residential lots under construction and another 2,744 in the planning phase or under design. The City has forecasted the construction of approximately 250 new single family homes during the 2018 fiscal year. TAX RATE For the 2016-17 fiscal year budget, the City Council reduced the tax rate to $0.629 cents per $100 of taxable assessed valuation marking the third straight year of reducing the tax rate. The proposed 2017-18 budget is funded with a property tax rate of $0.601288 cents per $100 of taxable assessed valuation. When compared with other cities in our area, the City of Anna still has one of lowest per -capita property tax levies. The total tax rate is divided between General Fund maintenance and operations and the Debt Service Fund. Of the total tax rate, $0.478870 cents will be dedicated to the General Fund maintenance and operations, and $0.122418 cents will be dedicated to general obligation debt service. The portion of the tax rate dedicated to debt service will be about 20% of the overall City tax rate. The average taxable single-family home value for the 2017 tax year is approximately $181,000, an increase of $20,000 from the previous year. At the proposed tax rate of $0.601288 the municipal taxes paid on the average single family home will be $1,088. EMPLOYEE PAYAND BENEFITS In September of 2016, the City updated its pay classification plan based on a comparison of similar positions in this market area. Since then, a number of cities in our market area have also adjusted their pay plans. This has resulted in significant market pressure and increased competition to hire and retain qualified employees. In response to this market pressure, the proposed budget includes funding to increase salaries, and in some cases adjust the pay plan, for city employees. In June of 2017, the City amended the pay plan for police officers and established an annual step to increase an officer's salary each year as the officer's tenure with the department increases over a 7 to 10-year period. The step increase is conditioned on the officer's satisfactory prior year performance. The proposed budget includes funding for the new Police Department step pay plan. A recent survey also revealed that salaries for fire fighters and fire shift captains are significantly below the market average for this area. The proposed budget includes funds to reclassify these positions so that the pay range is more in -line with the market. All other employees will receive a 3% cost of living increase effective October 1st. Full-time employees are also eligible for a merit based pay increase (average 3%) on their hire anniversary date. The City currently pays for health insurance for all City employees through a plan provided by the Texas Municipal League Intergovernmental Employee Benefit Pool (TMLIEBP). The fiscal year 2017-18 budget includes a 10% increase in the cost of health benefits provided to full-time employees. General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna STAFFING LEVELS The City currently supports a staff of 63 full-time equivalent (FTE) employees allocated among the various operating departments. The proposed budget recommends the addition of seventeen (17) new full-time positons and one (1) part-time position. Staffing levels have been increased to maintain quality service delivery as our population and demand for services continues to grow. FLEET REPLACEMENT AND MAINTENANCE In order to improve the City's ability to budget for future fleet replacements, the proposed budget includes funding for an open-end or equity lease agreement with Enterprise Fleet Management for vehicle replacement and maintenance services. This will allow the City to replace vehicles in a more timely manner which reduces maintenance and fuel costs and allows the City to receive a larger amount of equity out of the sale of the vehicles. With this program, all maintenance costs will be fixed for non -emergency vehicles. Supervisors will also have access to a dashboard to track fuel costs per vehicle and receive maintenance alerts to ensure needed work is completed. GENERAL FUND The General Fund is the City's main operating fund, which is used to account for all financial resources except those required to be reported in another fund. The General Fund receives revenues from property taxes, permits, franchise taxes, sales tax, fines, fees for services, interest income, and several other miscellaneous general revenue sources. This fund finances the operations of the Administration, City Council, City Manager, City Secretary, Finance, Development, EMS, Fire, Animal Control, Police, Municipal Court, Parks, and Street departments. For the 2017-18 fiscal year, General Fund revenues are expected to total $7,492,871 which is an increase of just under 25% over the previous year's budget. The two largest revenue sources in the General Fund are property tax and sales tax. Property tax revenue to the General Fund is anticipated at $4,269,004 (an increase of 15.97%), and sales tax revenue is projected at $1,696,354 (an increase of 126%). The growth of this fund is largely the result of continuing residential and commercial development and population growth in Anna. General Fund operating expenditures for the 2017-18 fiscal year are budgeted at $7,492,871 reflecting a 25% increase over the previous year's budget. Streets and Transportation Infrastructure In November of 2016, a ballot proposition to reallocate a portion of the local option sales tax to the General Fund was approved. As a result, the portion of the sales tax revenue allocated to the General Fund increased from 1 % to 1.25%. This reallocation was effective in April 2017. The revenue generated in FY 2018 by the additional 0.25% sales tax allocation is estimated at $336,326. From the new revenue, projects recommended for funding in FY 2018 include: Engineering necessary for the bidding and construction phase of the Hackberry Ln. reconstruction project (between SH 5 and Slayter Creek) - $23,090, and Chip and seal overlay project on existing streets - $100,000 The remaining $213K will be added to the Streets Department capital improvements budget. Funds not expended during FY 2018 will be placed in an assigned fund balance. The City is evaluating the issuance for bonds in FY 2018 to pay for several new street projects including the reconstruction of Hackberry Ln. between SH 5 and Slayter Creek. Future revenue from the sales tax reallocation may be used to off- set the bond payments. General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Municipal Facilities For the past several years, the City of Anna has been studying alternatives for the construction of new buildings and facilities as we continue to grow. We anticipate that the City will need to issue bonds to fund the construction of the various facility needs. The opening of a new retail center at the NE corner of FM 455 and US 75 is expected to substantially increase sales tax revenue to the General Fund. This new revenue may be used to off -set bond payments for new facilities. Based only on a 1 % sales tax allocation (excluding the additional 0.25% sales tax allocation for street projects), we estimate that the annual sales tax revenue from the primary retail anchor in FY 2018 will total about $405K. The proposed budget transfers this revenue (estimated at $405K) from the General Fund to a Capital Projects Fund for municipal facilities. These funds will remain in the Capital Projects Fund until allocated by the City Council. Organization and Personnel In order to maintain quality service delivery as our population continues to grow, the General Fund budget proposes the addition ten (10) new positions: • An Accounting Technician position will be added to the Finance Department to help process accounts payable • Two Police Sergeant positions will be added to the Police Department to provide needed supervision during the day and weekend shifts. • A Deputy Fire Chief will be added to Fire Department to oversee life safety operations and to assists the Chief with overall administrative responsibilities. A day -time Firefighter position will also be added to improve personnel coverage during the day and on weekends. • Two Parks Maintenance Workers will be added in the Parks Department to assist park maintenance and to help improve the aesthetic appeal of our parks. A Superintendent, a Maintenance Worker, and a Traffic Safety Technician will be added to the Streets Department to increase staffing and the technical capability of Streets Department. The Traffic Safety Technician will be responsible for maintaining street lights in neighborhoods served by GCEC. If the City assumes responsibility for these street lights, the annual electricity bill from GCEC will decrease by approximately $70,000 to $80,000 — enough to cover the recurring annual cost of the Traffic Safety Technician. In addition, a Parks Maintenance Worker II position will be reclassified as Crew Leader to reflect the increasing responsibilities of this position. DEBT SERVICE FUND The Debt Service Fund (sometimes referred to as the Interest and Sinking or I&S Fund) is a special fund established to account for the accumulation and expenditure of resources for payment of principal and interest on tax supported bond debt. Bonded debt includes general obligation bonds, certificates of obligations and combination tax and revenue certificates of obligation. The principal source of revenue is assessed property taxes as established by ordinance. The City of Anna currently holds just over $15.3 million in outstanding tax supported debt. $12.1 million of that amount was issued for water and General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna sewer infrastructure projects and can be payable from water and sewer revenues; however, to obtain more favorable financing terms, the debt has a tax pledge. The balance of tax supported debt, just under $3.2 million, was issued for general fund purposes. In March of 2017, the Fitch Ratings upgraded the City of Anna bond rating from "A" to "AA-" citing "The City's exceptionally strong financial operations, solid expenditure flexibility and strong revenue growth prospects, as well as The City's substantial independent ability to raise revenues." The total debt service on tax secured debt for FY 2018 is $1,091,329. The I&S revenue is budgeted at $1,091,329. Approximately $674,435 in I&S revenue will be transferred to the Utility Fund to support debt service on tax pledged debt issued for water & sewer infrastructure. It is anticipated that approximately the same amount ($674,435) in revenue generated from Utility Fund operations will be transferred to a Capital Projects Fund for future construction of municipal facilities. In order to keep the Debt Service tax rate stable, the City of Anna and First Southwest, our financial advisor, have developed a series of planned refundings of existing debt. This plan is based upon very conservative assumptions in growth of the property tax base and interest rates. Additionally, the planned refundings are scheduled to coincide with interest rate resets and, where possible, refunding bonds that are callable and advance refundable. In this way, the plan will minimize the present value cost to the City. The next refunding and restructuring of debt is scheduled for the first quarter of FY 2017-18. UTILITY FUND The Utility Fund (sometimes referred to as the Water & Sewer Fund) is an enterprise fund that accounts for the water, sewer and solid waste services that are provided to city residents and customers located outside the city limits. All activities to maintain these services are accounted for in this fund, including operations, maintenance, billing and collections, administration, financing, and related debt service. The Water & Sewer Fund includes the Administration, Water, Sewer, Solid Waste, and Utility Billing departments. The Water & Sewer Fund's principle source of revenues are charges to customers for water consumption, wastewater collection, refuse collection, and fees related to providing consumers with new water and wastewater services. Total fund revenues for FY 2017-18 are estimated at $8,226,153 (an increase of 14.8%) and total expenditures are budgeted at $8,226,153 (an increase of 14.8%). Organization and Personnel In order to maintain quality service delivery as our population continues to grow, the Utility Fund budget proposes the addition seven (7) new positions: • An Engineering Construction Superintendent will be added to Public Works Administration to oversee capital projects and construction inspections • Two Wastewater Maintenance Workers will be added to the Sewer Department to assist with operations and maintenance of our wastewater system. • A Water Superintendent will be added to the Water Department to oversee operations of our water system. • A Water Operator will be added to the Water Department to oversee water production operations • A Water Maintenance Worker will be added to assist with operations and maintenance of our water system. • A part-time Utility Billing Clerk will be added to the Utility Billing Department to assist with the increasing work load. General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna In addition, the Public Works Superintendent position will be reclassified as Assistant Director of Public Works, and the Wastewater Supervisor will be reclassified as Wastewater Superintendent to reflect the increasing administrative responsibilities of these positions. Automated Meter Infrastructure (AMI) The 2016-2017 budget included funding for the fully automated meter infrastructure (AMI) program. The new AMI system replaced all existing meters with smart meters that have improved accuracy, increased efficiency, and offered better service to our utility customers. The AMI customer web portal will be active by the close of 2017 and funding for the annual cost of the portal ($1.50 per year per meter) is included in the proposed budget. The customer web portal provides customers with the option to view real time consumption data and set up customer driven consumption updates and alerts. This system will provide water customers more information and greater control over their water usage. Debt Management Currently the Utility Fund holds just under $24.7 million in outstanding debt. The City has worked closely with our financial advisors, First Southwest, to develop a sound debt management plan for the Utility Fund. Looking to the future, the City anticipates annual debt service increasing steadily with a spike in FY 2020 and again in FY 2026. In order to appropriately manage Utility Fund debt, the City and First Southwest developed a plan to take advantage of call dates and pursue advance refundings of the City's outstanding Utility Fund debt. Every effort has been made to minimize the present value costs to the City. The current plan makes very conservative assumptions regarding interest rates and was reviewed and analyzed in conjunction with a utility rate study to evaluate the current water and sewer rates. The next refunding and restructuring of debt is scheduled for the first quarter of FY 2017-18. These refundings will free up cash and reduce pressure on utility rates. Regional Water Charges The City of Anna along with the cities of Melissa, Van Alstyne, and Howe belong to a strategic alliance called the Collin Grayson Municipal Alliance (CGMA). The alliance (CGMA) purchases treated surface water from the North Texas Municipal Water District (NTMWD) through a contract with the Greater Texoma Utility Authority (GTUA). The CMGA purchases a minimum take or pay (MT/P) allocation of water through GTUA from NTMWD. Currently each city is responsible for percentage of the total MT/P amount that corresponds to the total amount of water each city uses. This treated surface water supplements the City's water supply especially during the summer months when water consumption is highest. As our population grows and demand for water increases, we are using more and more treated surface water to supplement our well water. As we have forecasted consumption and production of our wells, we anticipate that that we will again exceed the MT/P allocation for treated surface water in FY 2018. When this happens, the MT/P amount will reset at the new consumption level, and City of Anna will be responsible for the cost of all the water we consume above the current MT/P amount. The increase in consumption coupled with an increase in the price of water supplied from NTMWD has resulted in a 52.4% increase in the budgeted cost for treated surface water. Regional Wastewater Charges The City's existing wastewater treatment plant is currently operating at permitted capacity. The Slayter Creek Wastewater Interceptor (SCWI) was completed in 2014, and allows the City to divert wastewater from the existing wastewater treatment plant into the North Texas Municipal Water District General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' (NTMWD) regional wastewater system. As the City grows, wastewater flowing through the SCWI into the NTMWD system will increase with our growth. Since the SCWI became operational the City has diverted flow into the NTMWD system when the amount of wastewater flowing into the plant exceeds the plant's permitted capacity. This typically happens when it rains and rainwater penetrates the sewer system increasing the amount of water flowing to the plant. The penetration of rainwater into the wastewater system is a phenomenon commonly referred to as "inflow & infiltration" or I&I. With the unprecedented amount of rain received in 2015 and 2016 it became apparent that the City was experiencing a significant inflow and infiltration or I&I problem. To address the I&I problem, the Public Works Department implemented an aggressive program to identify and repair I&I problems in the system. During the FY 2016-17 the City funded an engineering study to identify the primary sources of infiltration underground. That study should be complete by the close of 2017. The City pays a transport and treatment charge to NTMWD for all the wastewater that we pass into their system. Depending on the amount of rainfall and I&I, the annual amount of these charges can vary significantly. FY 2017 has been an unusually dry year so the actual charges are significantly less than previous years in 2015 and 2016. The rate charged by NTMWD to transport and treat our wastewater is expected to increase by 14%. The FY 2017-18 budget includes a 5% increase in the budgeted cost for transport and treatment of wastewater. Utility Rates In order to ensure that our utility rates will continue to support our operating costs and debt service obligations, Staff hires a rate consultant to evaluate our utility system's operation costs and debt payments, and recommend any rate adjustments that would be necessary to fully fund the cost of operating our system while maintaining an adequate financial reserve. Based on preliminary results from the most recent rate study, we do not anticipate the need for any water and sewer rate increase this year. Should consumption patterns change and result in decreased consumption, The City's water revenues may fall below the budget estimate. Staff will monitor revenues throughout FY 2017-18 and recommend any action should actual revenue not meet budgeted projections. This budget does not include utility system depreciation costs. The city's auditor will make adjustments for depreciation expense in The City's annual audit. RESTRICTED REVENUE TRUST FUNDS The City has established a number of Trust Funds the uses of which are restricted to certain pre- determined expense categories. The following is a summary of the revenue and expenditures that will be budgeted in the various Trust Funds. Information on the revenue and expenditures for the various funds is provided within this budget document. FY 2017-18 PROJECTED FUND REVENUE Special Revenue $14,317 Fund Grant Fund $367,087 Eastside Park Trust $0 Fund Fire Trust Fund $16,200 Park Trust Fund $147,000 State and Federal $0 Seizure Fund Tax Increment $0 Reinvestment Fund Roadway Impact & $258,350 Development Fee Funds Water Impact Fee $360,000 & Development Fee Funds Sewer Impact Fee $480,000 & Development Fee Funds 10 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY 2017-18 PROJECTED FUND EXPENDITURES Special Revenue $13,720 Fund Grant Fund $367,087 Eastside Park Trust $0 Fund Fire Trust Fund $9,800 Park Trust Fund $260,500 State and Federal $0 Seizure Fund Tax Increment $0 Reinvestment Fund *Roadway Impact $109,350 Fee & Development Fee Funds "Water Impact Fee $162,000 & Development Fee Funds "Sewer Impact Fee $162,000 & Development Fee Funds CLOSING While budgets are always a challenge, we have worked diligently to propose a budget that is both balanced and sufficient to meet the needs of the coming fiscal year. The staff of the Finance Department has put tremendous effort into the development of this document, and I would like to thank them and each department director for their hard work during this process. We express our appreciation to the City Council for your diligent efforts throughout the year in providing guidance, direction and support for our efforts to serve the citizens of Anna. As Anna continues to grow, the City remains committed to the vision and goals outlined in its Strategic Plan. The 2017-18 fiscal year budget is designed to preserve and enhance the quality of existing services and respond appropriately to our city's continuing growth and development. Respectfully Submitted, * Expenses from the Roadway, Water, and Sewer Impact and Development Fee Funds are reimbursements based upon agreements negotiated between the City and a 34 developer to reimburse the developer for the construction of capital improvements that benefit the City. Philip Sanders City Manager m General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' City Organization Michael Crist Justin Burr Vacant Place 1, Mayor Pro Tem Place 4 Rene Martinez Nathan Bryan Place 2 Place 5 John Beazley Lee Miller Place 3 Place 6, Deputy Mayor Pro Tem Philip Sanders City Manager Kenneth Jenks Maurice Schwanke Chief of Police/Deputy City Manager Director of Planning and Development Dana Thornhill Joseph Johnson Director of Finance Director of Public Works Carrie Smith Tim Gothard City Secretary Fire Chief 12 Droanizatic Mayor and City Council Boards and M+ar4cip af Judge City Attartey CRY Manager City Sec reta ry C'ommfssions Hurrran Resource I Assistant to the hhanager City Manager Planning & paliee Finance PubllcW4rks Development Fire Crime Accounts Water Production R Campr�[�ens ivr Fire Prfvention Prevention Rayah;e I�anrring Dist: i:bution Wastewater Patrol Accounting Collection & Plan Review Fire Suppresslon Treatment Criminal utility Billing Street Building Permits Fire Safety Investigations Mamtenarrce & inspections education Com m u n Ity Municipal Court Engineering Health Code Programs Inspections Enforcement Animal Control Information Capital Projects ParkS Technology General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Strategic Vision and Goals Our Strategic Vision Anna is a community of friends and family working together to build a safe and sustainable future. Our Guiding Principles Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for confidence in city operations. Accountability We are responsible, committed, and accountable to the public who trust us to carry out our duties with integrity. Customer Focus We are a team, dedicated to serving our citizens and residents. Our currency is the goodwill of the public. Goodwill is earned or lost with every contact and conversation. Transparency We are open and fair in sharing information with the public about our policies, procedures, programs, and practices. Innovation We provide unique approaches and creative solutions to the problems and opportunities before us. Strategic Goals and Objectives • Pursue Targeted Economic Development • Improve Curb/Aesthetic Appeal of our Community • Diversify Housing and Neighborhood Options • Promote Our Community Brand • Encourage Inter -Local Cooperation • Upgrade City Facilities and Infrastructure • Build Transportation Infrastructure 14 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Strategic Implementation Strategy FY 2018 Strategic Plan Implementation Strategy Pursue Targeted Economic Development 1. Attract professional jobs • Develop a professional business park in Anna and fill it up with tenants. • Focus on attracting jobs in the medical industry. • Explore opportunities to build the professional workforce in Anna through partnerships with businesses and educational institutions. 2. Promote downtown development 3. Study land use and create a road map to optimal future economic growth in each area • Create zoning overlay districts in the downtown and along major transportation corridors that promote quality development and attract high -quality businesses. Improve Curb/Aesthetic Appeal of the Community 1. Focus on aesthetic improvements to major transportation corridors • Implement a way -finding community signage program. • Design and construct landscape and monument enhancements at inter -changes along US 75 as they are built or reconstructed. • Design and construct landscape enhancements within the FM 455 median between US 75 and SH5. • Develop design standards for future local median divided roadways. 2. Improve and expand the City's parks and opens spaces. • Continue focus on maintenance and operation of existing parks and facilities in order to create an excellent "customer experience". • Focus on improvements to Natural Springs Park (ponds, restrooms, parking areas, office space) • Evaluate feasibility of City recreation programs (youth and adult). • Update the City's Parks Master Plan. Diversify Housing & Neighborhood Options 1. Explore opportunities to renegotiate or revise existing entitlements in order to promote construction of higher quality value residential neighborhoods. 2. Update comprehensive plan. • Review community housing plan to identify target density and lot size mix for single family development; and the optimal unit percentage mix of the various residential housing types (single family, multifamily, etc.) Promote Community Brand 1. Be recognized in regional and national publications for our community brand. 15 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Encourage Community Partnerships and Inter -Local Cooperation 1. Form stronger relationships with the Greater Anna Chamber of Commerce, Anna ISD, Collin County Commissioner Court, North Central Texas Council of Governments, and other similar community organizations and partners • As time permits, attend and become involved in meetings of our various community partners. • As appropriate, serve on boards, advisory commission, study groups, etc. 2. Promote community functions that foster civic pride 3. Support and promote community volunteer programs Upgrade City Facilities and Infrastructure 1. Develop financing plan for the reconstruction of the Central Fire Station #1; remodel and expansion of Police Department facilities; and future construction of: Fire Station #2. 2. Construct a new Anna City Hall that consolidates city offices and provides sufficient space for staff, accommodates future growth, improves operational efficiency, and serves as an anchor to our downtown. 3. Make improvements to city infrastructure that are necessary to accommodate the growth of our community. • Complete capacity, management, operations, and maintenance (CMOM) program for the wasterwater system. • Focus on I&I detection and repair. • Complete storm water/drainage study & develop a master plan • Construct the Foster Crossing water line project and the Collin Pump Station activation project • Construct the US 75 utility relocation project • Continue transition to a complete automated metering infrastructure system. Build Transportation Infrastructure 1. Continue coordination and cooperation with TxDOT on the reconstruction of US 75 from SH 121 to the Collin County Line. 2. Continue coordination and cooperation with TxDOT on the reconstruction of SH5 from SH121 to the Collin County Line. 3. Construct the Hackberry Lane Reconstruction Project (SH 5 to Slayter Creek) 4. Secure funding to complete design and right-of-way acquisition for the Ferguson Parkway project (Taylor to Outer Loop) so that it is shovel -ready pending additional funding opportunities. 5. Complete street audit/condition assessment/prioritization for existing streets. 6. Complete design and proceed with right-of-way acquisition for extension of Rosamond Parkway to US 75. 7. Identify and apply for viable grant funding opportunities through NCTCOG and TxDOT for major transportation projects. 8. Adopt 50% of the NCTCOG metropolitan transportation plan policy bundle voluntary measures to obtain transportation development credits that can be leveraged as cash match for transportation projects. 9. Prioritize and attend key transportation meetings with Collin County, TxDOT, and NCTCOG and purse cooperative opportunities. 16 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' City Statistics Date of Incorporation 1913 Date of Home Rule Charter Adooption 7-May-05 Form of Government Council/Mayor Estimated Population as of January 1, 2017 12,390 Area in Square Miles 15.6 Planninig Area in Square Miles (Including ETJ) 61.1 Fire Protection Number of Full Time Equivalents 11 Number of Volunteers 22 Calls for Service (entire Fire District 2016 Calendar Year) 1,234 Fire Inspections (2016 Calendar Year) 115 Police Protection Sworn Officers 17 Civilian Employees 1 Calls for Service (2016 Calendar Year) 11,677 Arrests (2016 Calendar Year) 327 Water and Sewer Utility Active Residential Accounts 4,753 Active Non -Residential Accounts 182 Average Daily Water Production (2016) 1,007,258 Ground Storage Capacity (gallons) 1,000,000 Elevated Storage Capacity (gallons) 1,500,000 Ground (Well) Water Production Capacity (gallons per day) 1,656,000 Water Distribution Capacity (gallons per day) 2,520,000 Waste Water Treatment Capacity (gallons per day) 500,000 Building Permits Residential Building Permits (2016 Calendar Year) 324 Residential Market Value (2017 Certified Tax Roll) $714,042,412 Non -Residential Building Permits 13 Non -Residential Market Value (2017 Certified Tax Roll) $462,978,619 Parkland Acreage Acres of Developed Parkland 112 Acres of Undeveloped Parkland 85 17 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna Budget Process The annual budget is the single most important financial responsibility of a local government. Citizens are able to see how city officials and staff plan to spend taxpayer dollars. Once the budget is adopted, funds may only be spent in a manner consistent with the stated plans, objectives, and policies outlined in the budget unless amended in accordance with the City Charter and by approval of the City Council. The budget begins with a transmittal letter written by the City Manager to the City Council. The purpose of this letter is to officially present the budget to the City Council and provide an executive summary highlighting budget conditions and trends for the City of Anna. The budget is divided into four specific sections: introduction, financial/operational summaries by fund, component units, and supplemental information. The introduction contains the transmittal letter, policy statements to guide City officials and staff, and an overview of budget practices and administration within the City of Anna. The financial/operational section of the budget will contain specific information on each fund and the various departments the City operates. Activities, services, goals, and objectives will be outlined for each department. Comparisons of revenue and expenditures will be presented for the actual amounts from the previous fiscal year (FY), the current FY budget, the current FY estimate, and the proposed budget for the upcoming FY. General Budget process, practice, and administration The budget follows a FY beginning on October 1 and ending on September 30. Each year the budget is adopted by the Council, which sets the legal spending limits for the government during the upcoming FY. In order to prepare for and adopt the budget on time, the City must follow a schedule allowing for sufficient time to adequately evaluate current and past budgets, current economic conditions, and project revenues and expenditures for the upcoming budget. The budget is developed by line items at the department level and adopted at the fund level. Many individuals are involved in the budget process. City officials, department staff, and the public are all involved; however, the primary responsibility to assemble and create the document falls upon the City Manager and Finance Director. The City follows a schedule to ensure the budget progresses in a timely manner. Following you will see a budget calendar the City follows(ed) for the preparation and adoption of this document. Throughout the year the Finance Department provides periodic and regular reports to department directors. These reports are used to analyze current and projected revenues and expenditures. In this way, department heads are able to control their expenditures, maintain their budgets, and project future expenditures throughout the year. This is crucial to the budget process as conditions and situations may change throughout the year. Once the budget is adopted, it can only be amended under certain provisions established through the City's charter. If amendments are required it is imperative that budget amendments be accurate and only occur when absolutely 18 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna necessary. In this way, the budget process occurs continually throughout the year; first to ensure that budgets are maintained, second to prepare for any amendments that may be necessary due to unforeseen circumstances, and third to evaluate trends in preparation for the upcoming budget. While the budget process is ongoing, the bulk of the work begins at the end of the 2nd quarter of each fiscal year. Beginning in April, department directors submit their proposed operating budgets and capital improvements plans to the City Manager. This includes the estimated cost for all projects currently in the capital plan and plans for any newly proposed projects. By the end of April, all projected revenues and expenditures for the subsequent fiscal year are due. Throughout the first 2 weeks of May, the City Manager and Finance Director will meet jointly with each department head to review the department's budget proposal, including the line item details. The City Council conducts workshop sessions throughout April, May, June, and July to discuss departmental budgets, review supplemental requests, and review priorities. The workshop meetings with the Council are public meetings where citizens can come to participate and hear a review of each department's current accomplishments and discuss priorities and goals for the subsequent year's budget. During the time workshops are scheduled, staff will continue to refine the budget as more information becomes available. Budget requests and priorities are carefully weighed to ensure that city functions and services will be maintained while allowing for increased services where necessary. Upon conclusion of all department budget workshops and in consideration of priorities established in the City's Strategic Plan, staff will present a preliminary draft of a balanced budget to the City Council in late July. Once the Council has reviewed the preliminary draft, a final workshop will be held in early August when the budget has been made available for public review. Once the budget is made available, a public hearing will be held on the budget where citizens can express their views on particular budget items. The hearing typically occurs in late August. As will be discussed later, property taxes are a major driver of the City's Budget. The Collin Central Appraisal District (CAD) provides the tax roll with information on the taxable value of properties within the City of Anna. Staff receives periodic reports from the CAD to evaluate trends in the taxable value in order to estimate property tax revenue. Once certified tax rolls are available from Collin County, the City will finalize the proposed budget including a recommended property tax rate that will allow the city to meet its financial obligations. The certified tax rolls are typically available no later than July 25th, the proposed budget presented in late July will include the proposed tax rate to fund the budget. Depending on the official tax rate calculation from the Collin County Tax Assessor -Collector, tax rate hearings typically occur in late August and/or early September. Formal adoption of the budget and tax rate is typically scheduled for mid -September. The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Anna for its annual budget for the fiscal year beginning October 1, 2016. In order to receive this award the governmental unit must publish a budget document that meets the program criteria as a policy document, an operations guide, as a financial plan, and as a communications device. While the City of Anna has received this award for four consecutive years, it is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we intend to submit it to GFOA to determine its eligibility for another award. For more information on the budget process and administration of the budget, please refer to Article 7 of the City of Anna Charter included in the supplemental section of the budget. 19 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 20 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' A *C: W V d-J a) co • L . QR IN 1 r � ry N 2 Cv � Ir} rr III LLI 1 k ' x h 1 a fS Q IL S � 3 � Ti 3i fld t T t I'I R i} 45 SY E m L 21 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Description of Fund Structure The budget is organized by funds with departments and line items all rolling up to the fund level. A fund is generally defined as a fiscal/accounting entity with its own set of self -balancing accounts. Each fund can be presented independent of the other funds to illustrate that funds' purpose for specific activities. The City of Anna deploys Governmental and Proprietary Funds. Governmental funds are used for the bulk of the activities carried out by the City. The focus of Governmental funds is the flow of current financial resources. The Governmental funds account for services like Police and Fire in the General Fund, as well as debt in the Debt Service Fund, capital projects in the Capital Improvements Fund, and restricted/special revenues. Propriety or Enterprise funds focus is that of a business which charges a fee to cover the cost of providing goods or services. The Utility Fund, which accounts for water, sewer, and trash services provided to the citizens of Anna, is an Enterprise Fund. Governmental Fund Types General Fund — This is the primary operating fund for the City. The General Fund revenue is from taxes, fees, fines, licenses, etc. General Fund expenditures are for typical municipal services such as Police, Fire, Ambulance, Parks, Streets, and Administration. Debt Service Fund — This fund accounts for all the long term debt supported by taxes and issued to support governmental fund type activities. A portion of the property tax levy (Interest and Sinking Rate) is dedicated to support this fund. Principal and interest payments on long term debt are found in the Debt Service Fund. Capital Improvements Fund — This fund accounts for major capital projects and improvements such as streets, sidewalks, park projects, etc. Revenues for this fund are restricted for the project. Revenue sources include bond proceeds, fund transfers, and intergovernmental revenue from other governmental entities such as TxDOT and Collin County. Restricted Revenue Trusts Funds— With the exception of capital projects, this accounts for revenue sources that are legally restricted to expenditures for a specific purpose and in accordance with the enabling legislation. Proprietary/Enterprise Fund Types Utility Fund — This fund accounts for the operation and maintenance of the City's water and waste water utility system and the contract for solid waste collection services. This fund is financially supported solely by user charges for utility and trash service. The typical measure of financial health for each fund is fund balance at year end. The fiscal policies which are presented in the supplemental information section of the budget will discuss those measures in more detail. A consolidated schedule of revenues and expenditures by fund as well as a schedule of estimated and projected fund balance is below: 22 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY1 S Consolidated Financial Schedule As discussed above, City resources are accounted for by fund. The following sections will review each fund and subsequent department in detail. The following table illustrates sources and uses of funds by the entire City. The Utility Fund includes capital projects related to our water and sewer infrastructure. In late 2012 and early 2014, the City issued bonds for water and sewer infrastructure projects. These bond funds are held in reserve to complete the proposed projects. Capital Component Combined General Debt Service Restricted Improvements Utility Units Totals Revenues Property Tax $4,269,004 $1,092,729 $0 $0 $0 $0 $5,361,733 Other Taxes (Sales and other) $1,726,054 $0 $0 $0 $0 $822,615 $2,548,669 Franchise Fees $460,000 $0 $8,400 $0 $0 $0 $468,400 Development $674,500 $0 $0 $0 $0 $0 $674,500 Fines $89,000 $0 $3,328 $0 $0 $0 $92,328 Intergovernmental $0 $0 $10,989 $0 $0 $0 $10,989 Water Sales and Fees $0 $0 $0 $0 $3,787,856 $0 $3,787,856 Sewer Sales and Fees $0 $0 $0 $0 $2,653,438 $0 $2,653,438 Trash sales and Fees $0 $0 $0 $0 $930,013 $0 $930,013 Transfer In $0 $0 $71,134 $1,080,321 $674,435 $0 $1,825,890 Fund Balance Allocation $0 $0 $0 $0 $0 $0 $0 Bond Proceeds $0 $0 $0 $0 $0 $0 $0 Grant Revenue $0 $0 $295,953 $0 $0 $0 $295,953 ImpactlDeveloper Fees $0 $0 $467,800 $0 $840,000 $0 $1,307,800 Contributed Capital $0 $0 $0 $0 $0 $0 $0 Other $274,313 $0 $1,500 $0 $322,187 $73,646 $671,646 Total Revenues $7,492,871 $1,092,729 $859,104 $1,080,321 $9,207,929 $896,261 $20,629,215 Expenditure/Expense Payroll $4,340,997 $0 $355,644 $0 $1,645,052 $77,155 $6,418,848 Supplies $400,783 $0 $5,264 $0 $107,793 $2,900 $516,740 Maintenance $281,900 $0 $9,000 $0 $345,800 $10,000 $646,700 Services $1,475,782 $0 $21,399 $0 $5,545,362 $770,973 $7,813,516 Capital Expenditures $516,389 $0 $259,800 $0 $49,487 $0 $825,676 Other Uses of Funds $0 $0 $109,350 $0 $0 $0 $433,350 DeveloperReimbursmnt $0 $0 $0 $0 $324,000 $0 $324,000 Transfer Out $477,020 $674,435 $0 $0 $674,435 $0 $1,825,890 Debt Service $0 $418,294 $0 $0 $0 $0 $418,294 Total Expend iturelExpense $7,492,871 $1,092,729 $760,457 $0 $8,691,929 $861,028 $18,899,014 23 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Schedule of Fund Balance 2016 Audited 2017 Projected 2018 Proposed % Change Fund Balance Fund Balance Fund Balance FY 17 to FY 18 Total Governmental Funds $5,029,270 $5,059,650 $6,268,131 24% Non -spendable $598,423 $605,859 $605,859 0% Restricted $2,303,792 $1,833,360 $1,986,378 8% Committed $185,788 $185,788 $224,786 21% Assigned $0 $431,535 $1,486,998 245% Unassigned $1,941,267 $2,003,108 $1,964,110 -2% Utility Fund $9,064,951 $9,638,501 $8,429,532 -13% Working Capital $1,416,607 $2,491,557 $2,491,557 0% Working Capital* (GTUA) $2,287,335 $3,297,014 $3,310,648 0% Restricted Cash for System Improvements $5,361,009 $3,849,930 $2,627,327 -32% *Including current GTUA Debt & Funds held at GTUA Three Year (FY 16 - FY 18) Consolidated Financial Schedule The following schedule illustrates the total financial sources and uses for City of Anna since FY 16. The FY 16 amounts are actual financial results while the FY 17 amounts represent the budgeted amounts. The FY 18 amounts are those proposed in this budget. 24 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' w O r- tp •n N OD M OO .D O tD N lD OD O M T N N H N O V O O N t • W • l{'9 M M 0 U � C M N � A O C O N � O � M N W W • . N t00 M • OO IC! � wN . . . . . . . . . . . . n O n oo U c ('OA') _ D M cl O O) i i . CD O o0 M N A i i i M (`J n (D 2 E O o O W C O n E . v c+Nj v Q m U rn N o rn N C _ a� O �i N M (D � ' � ' CD � ' • ' ' ' ' N CO O M • M A N V rn C 9 O OD 0 c1t V N O NMt A N C W O (D N O O O _ 7 C2 O cq = y m LL LL a o UT m m y a o U y N E m N O N i O O N N = co U N a N > W �C U a> Cl) 1` M C� O F w N 12 y M M M N Off p1 N ID E E w O U u0i N Gl � QOj O� r M I!) O ap M O O N N <D M N CD CC V -1 O L6 E O E E m U o M M C M .lJ O N N O • 0 a� N U M V? a o � � N A V N O GOO-? 0 i i i A i OD O N V O V3 O � "zr W M M a G9 C COA') co M M • . O �a N N M N N O M � N M � E9 C N H C Gf a x d xC LL -QLu w r m a p .� a CL �, n = U �6 .Q i e llJ '° .a w a ci g co Q o o Im CA F N CD O 0 Z W Z w w lY a 25 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Staffing Schedule The Schedule below includes the staffing levels for the entire City since FY 2014. Each number represents a Full Time (FTE) rather than an actual individual person. For example, the seasonal laborer position is actually 2 people employed for only a portion of the year. The 2 individuals would equate to one full time equivalent. This budget authorizes 10 new positions funded by the General Fund, 6.5 new positions funded by the Utility Fund, and 1 new position funded by the Community Development Corporation. General Fund FY 14 FY 15 FY 16 FY 17 FY 18 City Manager 1 1 1 1 1 EDC/CDC Director 0.5 0.5 0.5 0.5 0 Assistant to the City Manager 0.5 0.5 0.5 0.5 1 Receptionist 0.5 0.5 0.5 0.5 0.5 City Secretary 1 1 1 1 1 Director of Finance 1 1 1 1 1 Accountant II 0 1 1 1 1 Finance/Budget Analyst 0 1 1 1 1 Accounting Technician 0 0 0 0 1 HR Manager 0 0 0 1 1 HR Administrator 0 1 1 0 0 Finance/HR Supervisor 1 0 0 0 0 HR Coordinator/Finance Asst 1 0 0 0 0 Director of Planning 1 1 1 1 1 Planner II 1 1 1 1 1 Planner 1 1 1 1 1 1 Administrative Assistance 1 1 1 1 1 Fire Chief 1 1 1 1 1 Fire Marshal/Code Enf Officer 1 1 1 1 1 Fire Shift Captain 3 3 3 3 3 Fire Fighter 1 1 1 3 4 Fire Fighter Day Shift 0 1 1 1 1 Deputy Fire Chief 0 0 0 0 1 Police Chief 1 1 1 1 1 Police Records Administrator 1 1 1 1 1 Police Lieutenant 0 1 1 1 1 Police Sergeant 1 2 2 3 4 Police Officer 10 10 9 8 9 Child & Family Violence Investigator 0 0 0 1 1 School Resource Officer 0 0 2 2 1 Court Administrator 0 1 1 1 1 Municipal Court Clerk 1 0 0 0 0 Park and Recreation Superintendent 1 0 1 1 1 Crew Leader - Parks 0 1 1 0 1 Maintenance Worker II Parks 0 0 0 1 0 Maintenance Worker I Parks 1 1 1 2 4 Maintenance Worker I Streets 0 0 2 2 3 Seasonal Laborer Parks 1 0 1 1 1 Streets Superintendent 0 0 0 0 1 Streets Supervisor 0 0 1 1 1 Traffic Safety Tech 0 0 0 0 1 Total General Fund 33.5 36.5 42.5 46.5 55.5 26 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Utility Fund FY 14 FY 15 FY 16 FY 17 FY 18 Director of Public Works 1 1 1 1 1 PW Superintendent 0 0 1 1 0 Assistant Director of PW 0 0 0 0 1 Engineering Construction Superintendent 0 0 0 0 1 Administrative Assistant 1 1 1 1 1 Construction Inspector 0 1 2 2 2 Field Supervisor - Public Works 1 1 0 0 0 Crew Leader - Public Works 1 1 0 0 0 Water Operator 0 0 0 0 1 Water Superintendent 0 0 0 0 1 Water Supervisor 0 0 1 1 1 Maintenance Worker II Water 0 1 1 1 1 Maintenance Worker I Water 8 7 2 2 3 Maintenance Worker II Wastewater 0 0 0 0 1 Maintenance Worker I Wastewater 0 0 1 2 3 Wastewater Superintendent 0 0 0 0 1 Wastewater Supervisor 0 0 1 1 0 Senior Wastewater Plant Operator 1 1 1 1 1 Wastewater Operator 1 1 1 0 0 Customer Service Manager 1 1 1 1 1 Senior Utility Billing Clerk 1 1 1 1 1 UB Clerk 0 0 0 0 0.5 Service Order Technician 0 0 0 1 1 Receptionist 0.5 0.5 0.5 0.5 0.5 Total Utility Fund 16.5 17.5 15.5 16.5 23 Community Development Corporation FY 14 FY 15 FY 16 FY 17 FY 18 CDC Chief Administrative Officer 0 0 0 0 1 Total Community Development Corporation 0 0 0 0 1 Total City Operations 50 54 58 63 79.5 27 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' General Fund Revenue The City of Anna finances its general fund activities from three types of revenue; taxes, fines & fees, and user charges. These include property and sales taxes, licenses & permits, and fines. Beneficiaries of General Fund Services are not generally required to pay a fee commensurate with the value of the services received. The top four revenue sources are (1) property taxes, (2) sales tax, (3) franchise tax, and (4) development fees. Most franchise taxes in the City of Anna are not locally controlled and are subject to state law. The focus will be on the three locally controlled revenue sources, property taxes, sales tax, and development fees which constitute approximately 89% of FY 2018 revenues. FY 2018 PROPOSED GENERAL FUND REVENUE COURT OTHER FRANMStTAA 1 4% UEVELO 4Y SALES TAX PROPERTY TAX 57% 28 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Property Tax The Ad Valorem Property Tax revenue (57.2%) is a function of the tax rate the City formally adopts each year. The Collin Central Appraisal District (CCAD) establishes the value of each property within the City of Anna and the City applies the maintenance and operations portion of the rate to the certified value provided by CCAD. The certified taxable assessed value for the tax year 2017 is $891,474,571. This represents an increase of 22.68% and is due, in part, to the addition of just under $62 million in new value and an increase of approximately 14% in the taxable assessed value of existing properties. 900,000,00D soa,aoo,00D 700,000, 000 500,000.000 50a,000,00D 40ar000,00D a00,0001000 200,000.000 100,000, 000 After four years of declining property values between 2009 and 2012, property values eventually stabilized in 2013 when the total taxable value exceeded for the first time the previous peak for taxable value set in 2008. Beginning in 2013, strong population growth and new construction has delivered increasing demand for new homes and led to growth in the taxable value each year. Continued growth and new construction in 2016 has contributed to a significant increase in total taxable value for the 2017 tax year. We remain guardedly optimistic that a trend of market appreciation and modest growth will continue in the coming years. Taxable Assessed Value Over Time 2006 2008 2009 2010 2011 2012 2M 2014 2025 2016 2017 29 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' The growth in taxable value corresponds to a significant increase in population over the past year. According to the most recent population estimates published by the North Central Texas Council of Governments, the City of Anna population as of January 1, 2017 was 12,390. The following table details the change in TAV, tax rate(s), and property tax revenue over time: Tax Year Awono Value Total Tax RaW M&0 Role Qe bt Servi m Rale Talal PrapertyTax Rewnve 2000 29,991.809 0,529900 0-256300 ().273500 $150.809-00 2001 35.320 292 0,6799D0 0,499700 0.151100 0.428800 O.000000 $182.638.00 2002 52,462.163 0-499700 $286.103-00 2003 79,351868 0,4997DD 10.499700 0-499700 0,00000D 0,000000 $407,430,00 $693,504.00 20" 136,234.607 0.499700 2005 2006 211.506 957 0,525ODD 0.525000 0,000000 1.148.140,00 $1,541.817.00 288,690.455 0,525000 0-525NO 0,086300 2007 356 236 071 0,5750D0 0.466700 0-479400 0,106200 0,095500 2.015.950,00 2008 383,961.M 0,575000 $2,207.626-00 2009 378 153 710 0.622733 0.529939 0,092800 $2,354,688,00 2010 365.119.W4 0.650332 0-554225 0.096107 $2,374.491.00 2011 2012 362,969,878 0,650332 0.650332 0.5%367 0-559367 0.090965 0.090965 $2,360,506,OD $2,449,009-00 376,678.308 2013 430,704,8M 0.650332 0.559367 0.090965 $2,801.012,00 2014 510,888,329 0.1$49000 0-545526 0.103174 $3,315.685-00 2015 609,657,456 0,639000 0.532341 0.1086591 $3,895.711.00 2016 1 726M2.8% 0,6290D0 0.506582 0.1224181 $4 570.564,OD 201TCsrtRW 1 891.474.571 0,6012H 0.47$670 0,1224181 $5,360.33O.OD Tax Rate Below is a summary of the 2016 tax year tax rates of our comparison cities to our proposed 2017 tax rate. TaK Rake Comparison o,a 0.6n U.f60 o,rm a610 0b 0.573 0" WWI 0.5 0.�50 0.4 QYQ 03 0.2 0.2 0.0 FeIMew Frisco Prosper Mea M€Kinney Anna MelLssa Celina LMM Elrn XopSe MV Princeton 30 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Sales Tax Sales tax revenue accounts for 22.4% of General Fund Revenue. The City currently levies a 2% sales tax that is in addition to the 6.25% the state levies. In November of 2017, a ballot proposition to reallocate a portion of the local option sales tax to the General Fund was approved. As a result, the portion of the sales tax revenue allocated to the General Fund increased from 1 % to 1.25%, with .25% being dedicated to streets projects. This reallocation was effective in April 2017. The remaining .75% goes to fund the Community Development Corporation. As the City has grown, so has the sales tax base. The estimated sales tax for FY 2017 reflects an increase in sales tax of approximately 66% over FY 2016 and a projected increase of approximately 32% for FY 2018. Since 2010 the City has seen average annual sales tax growth of approximately 18%. The City has historically taken a conservative approach to budgeting sales tax revenue. In years with declining values, sales tax was a bright spot in mitigating declining property tax revenue. As a result, the approach is to budget conservatively for growth in sales tax. In past year's, the City estimated no growth over the prior year when projecting for the next year's sales tax revenue. This allowed the City to fund supplemental requests and budget amendments later in the fiscal year if sales tax exceeds expectations. However, due to the addition of Wal-Mart and the current trend in IBM= laeonau ,.DOOM tXKKW KQDW MGM JOWN tf 241Q 2 W 1 24:7 sales tax, the City did project an increase of just over 32% for FY 2018 over the proposed FY 2017. Wal-Mart opened in late April 2017 for business. The City will continue to monitor and analyze the potential revenue source. General Fund Sales Tax Revenue Fiscal Year Sales Tax Revenue % Change 2000 $37,586 -12.06% 2001 $43,827 16.60% 2002 $61,160 39.55% 2003 $79,132 29.38% 2004 $115,843 46.39% 2005 $155,399 34.15% 2006 $225,886 45.36% 2007 $293,934 30.12% 2008 $336,730 14.56% 2009 $384,642 14.23% 2010 $433,376 12.67% 2011 $515,379 18.92% 2012 $516,025 10.64% 2013 $574,679 11.37% 2014 $655,821 14.12% 2015 $724,221 10.43% 2016 $771,155 6.48% 2017 Est. $1,280,861 66.10% 2018 Proposed $1,696,354 32.44% Sales Tax History 7913 2414 2915 2415 NV ENlmsma 2019 F%app7gq 31 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Development Development revenue is driven by building activity in the City. Development revenue is a combination of building permits, zoning fees, plat fees, contractor registration fees, and all other fees related to the permitting and approval of construction activity in the City. The City experienced a sharp decline in building permits from 2006 through 2010 that coincided with the recession. As the economy improved, we saw strong growth in single family permits through 2012; however, lot inventory began to diminished as developers had not added inventory to keep up with demand. As that inventory diminished we observed modest drop in building activity. In 2016, as the developers began increasing the lot inventory to keep up with the continually increasing demand for housing in Anna, the City began to see a strong growth once again in single family permits. To date in FY 2017, the City has received 243 building permit applications for single family homes which is up significantly over the prior year. The FY 2018 budget reflects a conservative increase of 250 building permits for purposes of budgeting revenue and expenditures. We anticipate that new home construction will continue to increase as subdivisions that are under construction or in various stages of the development process are completed and become available in the market. There are currently six residential developments under construction that will add over 759 single family lots to our inventory over the next 12 to 18 months. In addition, there are 2,744 lots that are currently in the planning phase. Building Permits by Year sod 4W Sod 261) 1�D a 2004 1005 2006 2557 2008 2— Colo 2011 2012 2013 2014 2015 2016 2017YM 32 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Illustrated below is a brief history of revenue sources for the City of Anna. Proposed revenue for FY 2018 is up 24.62% over the budgeted amount for FY 2017. The estimate for FY 2017 is based upon performance over the first 3 quarters of the fiscal year including historical and seasonal trends. Property tax revenues are up approximately .7% with sales tax increasing approximately 71 %. These increases are driven by population growth and associated growth in commercial development. The decrease in other revenue is related to all grant funding being moved to a separate Grant fund. This assists staff in managing operational revenues separate from grant funding and allows for all grants to be budgeted and tracked in one fund which is also beneficial for auditing purposes. General Fund Revenue Summary FY 17 ESTIMATE PROPERTY TAX $2.314•026 53.891.042 $3.709,170 $4,269.004 15-97% SALES TAX - GENERAL $771.155 $750.000 $1.121 .040 $1.360.028 81.34% SALES TAX - STREETS s4 $0 $159.821 $336.326 0% DEVELOPMENT S759,142 5440.100 M4.50D S674.500 53.26% FRANCHISE FEES $446.273 $450.000 $460.000 $460.00 2.22% COURT FEES S84.360 S100.000 559.000 589.000 •11.00% OTHER $470.646 $591.423 $742,497 S304,413 48.60% 33 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' General Fund Expenditures The General Fund accounts for the expenditures associated with operating the general government services one typically expects from their municipal government and are funded in part or in whole with property taxes. These services include public safety, parks, streets, planning, and the general administrative support for these services and the City Council. The chart below illustrates the percentage of the budget attributed to each department. For FY 2018, public safety will account for 44% of the budget. This includes police, fire, ambulance services, and animal control. The table on the following page illustrates a brief history for each department from FY 2016 through FY 2018. The table includes actual costs from FY 2016, budgeted and estimated costs for FY 2017, proposed budget for FY 2018, and the percent change from the FY 2017 budget. The proposed FY 2018 budget has an increase of 24.6% over the FY 2017 budget. Generally, the increase can be attributed to (1) new positions funded in the budget, (2) market adjustments for wages, (3) equipment replacement, (4) increases in employee benefit costs, (5) increased funding for street projects and (6) a transfer out for municipal facilities. These changes are detailed in the departmental summaries that follow. FY 2018 PROPOSED GENERAL FUND BUDGET MUIRIMPA 25 POLICE 269 511i E ET 15% PARK _." ANIMAL CCWrMOL FIRE LK xsx :R OUT i ,DMINISTRATIO1f 59i CITY M ANAG ER'S OFFICE 5% CITYSECRETARY 2.% 34 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' General Fund Expenditure Summary ACTUAL BUDGET ESTIMATE PROPOSED N CHANGE ADMINISTRATION $280.118 $305,684 5325,246 SW8.122 20.43% CITYCOUNCIL $16,588 $JU25 $31,271 $361625 21.M CITY MANAGER'S OFFICE S300,597 5321,0.45 5326,206 5415,328 2105% CITYSECRETARY 5106,901 $126,847 5127,341 5143A18 13,40% FINANCE $403„522 S437,K75 $3R5r396 ryJUS,440 -1.132% DEVELOPMENT SE40,442 5557,637 %74A36 SQ7,318 12,50% ANIMALCr)NTR(IL $4F�,858 $Sfi,794 $55r799 $59,799 $U FIRE $713$,953 P95rlf" $939r178 $IL 99,D39 13.75% AMBULANCE $135,958 5143,173 5143,173 S142,270 -0.634A POLICE $1.714,448 $1,913,883 $1�819,167 51,M.135 0.48% MUNICIPAL COURT 5110,420 5122,2211 5127,351 5133,573 9.38`.fi PARK $265,825 5371,141 $348,620 WS.752 30.W% STREET 5599109 SGG4,369 4;664,193 $1,i55,G13 73.97% XFER TO GRANT FUND $0 $0 so V1,134 10.00% XFF R FOR MUNICIPAL FACILITIES $0 $0 5117,785 $A05,8S5 245% TOTAL $5,341,317 $6,103.m $7,492,671 34 UN 35 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Departmental Summaries Each departmental summary includes its purpose, FY 2017 accomplishments, and FY 2018 goals. A summary of expenditures are included as well as new programs or noteworthy changes from the FY 2017 budget. Expenditures are summarized into the following categories: Payroll Payroll expenditures include all the costs associated with the employees in that department. The payroll category includes salaries and wages, overtime, payroll taxes, health insurance, retirement, unemployment, workers compensation, and other related payroll costs. Supplies Supply expenditures include office supplies, vehicle supplies, fuel, postage, medical supplies, clothing supplies, chemical supplies, protective gear and other consumable items. Maintenance Maintenance expenditures include maintenance and repair costs for all city assets, equipment, and other city owned property, such as buildings, streets, parks, water and sewer system (in the Utility Fund), vehicles, equipment, etc. Services Service expenditures include services which the City pays for. Items such as utility costs, telephones, liability & property insurance, employee travel & education, advertising for public notices, etc. This category also includes professional services such as engineering or auditing, and contracted services such as IT services, dispatch services, legal, animal control, etc. Capital Expenditures Capital expenditures include items such as machinery, equipment, motor vehicles, building renovations, etc. The table below illustrates how departments will be summarized. General Fund Expenditure Summary by CategM ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE PAYROLL $3,249.611 53,015,107 53,621,865 54.340,997 13.78% SVPpue$ sF8 An 5969,531 s958,169 r400,783 8.46% MAjNTENAFgCE sma.,703 $185,75D S230,150 5291,900 51.715% SERVICES $1,390,526 $2,328,555 $2,500,903 W75,782 11.08% WITAI EXPENDITURES $203.813 $313,612 $313.612 $516,389 64.66% TRANSFER OUT $0 S0 $1191155 $477,I)n 0.00% TOTAL 55,341,317 $6103 555 $5,103,954 $7,492,871 24.6Z% 36 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-400 Administration Purpose / Description The Administration Department provides general administrative support to all the functions, programs, activities, and projects in the General Fund. These activities have costs not readily assignable to any specific department. Administration covers a number of shared expenses at City Hall (utilities, supplies, etc.) as well as other General Fund expenses (IT services). New & Noteworthy for FY 2018 • Lakeview Estates Economic Development Agreement oThe City negotiated a Chapter 380 agreement with Bloomfield Homes whereby the City will reimburse Bloomfield Homes a portion of the cost to build Ferguson Parkway. The agreement requires the City to reimburse ad valorem taxes due from the incremental value of Lakeview Estates for 15 years, up to a maximum reimbursement of approximately $300,000. The reimbursement grant for FY 2018 is estimated at approximately $61,000. • Bloomfield Homes Use Tax Reimbursement Agreement o In lieu of sales tax paid to another governmental agency, Bloomfield Homes has agreed to pay a Use Tax to the City of Anna on the sale of building materials used inside the city limits. As consideration for paying the Use Tax, and to offset the administrative costs, the City has agreed to reimburse a portion of the Use Tax to Bloomfield Homes. The reimbursement grant for FY 2018 is estimated at $18,240. 37 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' , rip 11F:11JtT*]9+14A17s10kill I1►11:1NJorci141 SUrA�1�5 MAJNT 396 2% SERVICES 95% Admin Expenditure Summary ACTUAL BUDGET ESTIMATE PROPOSED SUPPLIES $9,103 $10,550 $8.100 $8,900 MAINT $6,727 $14,100 $14,100 $8,100 SERVICES $265,299 $291,034 $291,676 $349,962 CAP EX $0 $0 $11,370 $0 TOTAL $280,119 $305,6 4 5325,246 $365,962 % CHANGE -15.64% -42.SS96 24.1796 0.0096 19.7296 38 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-403 City Council Purpose / Description The City Council is the legislative body of The City functioning under a Home Rule Charter. This department is designed to provide funding related to administration of legislative matters including, professional development of Council members. New & Noteworthy for FY 2018 • The City Council computer tablets will be replaced in FY 2018 FY 2018 PROPOSED CITY COUNCIL BUDGET s€av 74 City CounciiI Expenditure Summary VICTUAL BUDGET ESTIMATE PROPOSED % CHANGE SUPPLIES $2,273 $3,500 $2,500 $9,500 171.43% MAINT $0 $0 s0 $0 0.00 SERVICES $14,315 $26,525 $28,771 $27,125 2.26 CAP EX $0 $0 0 $0 0.00% TOTAL $16,599 $30,025 $31,271 $36,625 21.99% 39 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-406 City Manager Purpose / Description The City Manager oversees the implementation of City Council policies and directives, manages the day-to-day operations of the City, administers the annual operating budget, and promotes the overall interests of the community. The City Manager's Office includes an Assistant to the City Manager and the Human Resources Manager. The Assistant to the City Manager serves as the City's public relations manager, and provides oversight of the City's Economic and Community Development Corporations. FY 2017 Accomplishments • Managed implementation of the FY 2016-2017 Budget and Strategic Goals • Worked with the City Council on an update of the City's Strategic Plan and on the development of organizational Guiding Principles, Vision and Mission Statements • Completed the community branding project • Redesign the City website and optimize interface for mobile devices/tablets (ongoing) • Partnered with the economic development corporations on the purchase and development of land for a new business park • Coordinated successful election to reallocate the local option sales tax to increase funding for street and transportation projects • Coordinated acquisition of easements for critical infrastructure projects • Continued coordination with TxDOT and other governmental partners on priority transportation projects including the reconstruction of FM 455 and US 75 • Develop financing plan and schedule for: reconstruction of Fire Station #1, construction/ expansion of Police department facilities, and construction of new city offices (ongoing) • Implemented an employee performance measurement and applicant tracking module • Initiated an employee engagement survey, and implemented new employee recognition programs and changes to personnel policies in response to the survey • Standardized the new employee orientation and onboarding programs • Adopted new options for employees to invest in a tax -deferred retirement program 40 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY 2018 Objectives • Manage implementation of the FY 2017-2018 Budget and Strategic Goals • Continue to promote fiscally responsible practices in the management of city operations • Implement the new community brand • Ensure quality and timeliness of website and social media content • Partner with the economic development corporations and pursue activities and projects that promote business and the job growth within the City of Anna • Coordinate timely completion of water and sewer capital projects • Complete bond sale to fund new street and transportation projects • Complete bond sale to fund construction of new community and municipal facilities • Commence architectural design for new community and municipal facilities as directed by the City Council • Continue coordination with TxDOT and other governmental partners on priority transportation projects including reconstruction of US 75 and future reconstruction of State Highway 5 • Continue implementation of programs to improve employee engagement • Expand the employee orientation and onboarding programs • Implement time and attendance program to streamline bi-weekly payroll processes New & Noteworthy for FY 2018 • The Human Resource Manager position moved from Finance Department to the City Manager's Office • A full-time CDC Chief Administrative Officer will be hired to manage the City's economic development efforts and provide staff support to the Community Development Corporation. This new position will be funded in the Community Development Corporation Budget • The Assistant to the City Manager position will manage the City's public relations and marketing efforts and will supervise the CDC Chief Administrative Officer • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments 41 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY 2018 PROPOSED CITY MANAGER OFFICE BUDGET SERVICES 4% PAYROLL City Manager Expenditure Summary i NEEML JW ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE PAYROLL $301,107 $110,645 $112,046 $401,938 29-39% SUPPLIES $937 $1,200 $1,5pp 50 -IM-017yo AINT 0 $o 0 0 0,00% SERVICES 57,643 $10,io00 $12,750 $15,55i) 55-50% CAP EX $0 $0 $0 $0 0,00% TOTAL $309,587 $321,945 SM5,296 $427,4BB 29.72% City Manager FTE Schedule Description FY14 FY15 FY16 FY17 FY18 City muri ?ger 1 1 1 1 1 Assistant to the tatty Manager 0.5 0.5 0.5 0.5 1 EDCICDC Director 0.5 0.5 0.5 0.5 0 HR Manager 0 0 0 0 1 Receptionist 0-5 0.5 0.5 0-5 0.5 TOTAL 2.5 2,5 2,5 2.5 3,5 42 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-409 City Secretary Purpose / Description The City Secretary provides administrative support to the City Council and City Manager; attends all the City Council meetings and keeps minutes of the proceedings; works with the City Manager to prepare agendas and support materials for City Council meetings; responds to requests for public information; coordinates City elections; oversees the Records Management Program for the City; and serves as custodian of all official City records. FY 2017 Accomplishments • Fully implemented agenda management program • Coordinated the May 2017 General Election • Implemented program for more efficient responses to Public Information Requests • Provided support to the City Council by attending all public meetings and hearings, and keeping minutes of the proceedings of all public meetings and hearings • Provided support to City Staff by ensuring official City documents are accessible FY 2018 Objectives • Continue to digitize municipal records • Conduct May 2018 General Election • Continue to provide support to City Council by attending all public meetings and hearings, and keeping minutes of the proceedings of all public meetings and hearings New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments 43 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' E FY18 PROPOSED CITY SECRETARY BUDGET City Secretary Expenditure Summary ACTUAL BUDGET PAYROLL 92,240 $914,888 SUPPLIES $0 $700 MAINT $0 $0 SERVICES $14.641 531,259 CAPER $0 $0 TOTAL $106,$81 $126,947 DLL . r6 M ESTIMATE PROPOSED % CHANGE 94,682 5101,039 6,48% 550 $650 -7.14% 4 $0 0.00% $ 32,109 $42,149 34.94% $0 $0 O,DO% 127,341 $143,11138 13-49% City Secretory FTE Schedule Description FY14 FY15 FY16 FY17 FY18 Qty Secretory 1 1 1 1 1 TOTAL 44 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-414 Finance Purpose / Description The Finance Department maintains the financial integrity of The City and provides comprehensive and integrated financial management of the day-to-day operations of The City. The Finance Department keeps and maintains financial records; provides accurate financial reporting; invests public funds in compliance with applicable laws, ordinances, and policies; oversees purchasing, accounts payable; and general human resource administration; and manages The City's information technology support operations. FY 2017 Accomplishments • Received the GFOA Distinguished Budget Presentation Award • Submitted the Comprehensive Annual Financial Report for the GFOA Certificate of Achievement for Financial Excellence in Reporting • Worked with the IT contract company to establish a replacement schedule for IT items • Improved internal controls • Improved efficiency in financial reporting • Began restructuring bank accounts and general ledger accounts to work toward establishing pooled cash • Received a "clean" audit for the fiscal year ending FY 2016 • Continued to work to ensure financial transparency FY 2018 Objectives • Continue to work toward improved efficiencies in processes • Maintain GFOA budget and CAFR awards • Evaluate financial management, and reporting software needs of the City, and make recommendations for upgrades and new software as necessary • Partner with a fleet management company to better manage and budget for vehicle maintenance, purchases, and replacement • Continue to evaluate and improve internal controls • Finalize pooled cash accounting which will allow the City to increase interest revenue earned • Create a Quarterly Financial Report • Complete review of financial policies and procedures and develop a Financial Procedures Manual • Finance Director to obtain the Certified Government Finance Officer Certification 45 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments • An Accounting Technician position has been added to help process accounts payable and keep up with growing demand for service. • The Human Resource Manager position moved from Finance Department to the City Manager's Office FY 2018 PROPOSED FINANCE BUDGET SERVICES 5upistiEs a,K IN PAYROLL U% Finance Expenditure Summery AC74rAL ISUMET E$r1MATE PROIKIWO 96 QIANGE PAYROLL S946A41 $367r571 5310.600 $375,712 2-21% SUPPLIES WRO $5 30¢ $6,924 $5,950 12-25% MAINT $0 $0 50 $o o-Oo% SWIM $M r%51 $6 X5 SMA74 $46,775 -22-04% CAP EX $U W $0 $o 0-00% TOTAL S4w—M SJUW6 $396,395 $+tjg w .1-02% Finance FTE Schedule Description FY14 FY15 FY16 FY17 FY18 Finunce Director 1 1 1 1 1 Accountant 11 0 1 1 1 1 FinonaeMudgetAnalyst 4 1 1 1 1 Account Techrricran 0 0 0 0 1 HR Monager 0 0 0 1 0 HRAdminWrotor 0 1 1 0 0 Finance/HRSupervisor 1 C 0 0 0 HR CoordinuturfFlr ACEAsst 1 0 0 0 0 TOTAL 3 4 4 4 4 46 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-420 Development Purpose / Description The Development Department promotes sustainable development consistent with the City's Strategic Plan through fair, consistent and ethical enforcement of the City's land development regulations. The Development Department ensures that new development occurring within the City and its extra -territorial jurisdiction is consistent and in compliance with the City's comprehensive plan, zoning ordinance, subdivision ordinance, building codes, and other development regulations. FY 2017 Accomplishments • Initiated update to the City's Comprehensive Plan • Improved development review process by providing a predictable and consistent review and reporting schedule • Conducted semi-annual (or as needed) meetings with builders to discuss procedure changes and to listen to and address concerns. • Submitted application for TxDOT Green Ribbon program • Assisted with submission of the Transportation Alternatives Program grant application FY 2018 Objectives • Continue and complete update of the City's Comprehensive Plan • Continue to improve and streamline process for the issuance of permits and processing development applications. • Develop a Downtown Wayfinding Plan consistent with our Strategic Plan • Draft development regulations for the downtown district consistent with the updated Comprehensive Plan • Develop schematic design for 4th Street streetscape improvements. New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments 47 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' EY 2019 PROPOSED DEVELOPMENT BUDGET SERVICES 45% Development Expenditure Summary PAY ROLL 54% AUVAL BUDGET ESTIMATE: PROPOSED %,CHANGE PAYROLL $283,232 $324,419 $319,319 $335,771 3.50% SUPPLIES $5,302 $4,924 $4,710 scm 2S.61% MAINT $513 $2,900 $S0D �2.800 ().GO% SERVICES $3461394 $225,498 $350,208 $282,567 25.31% CAP EX $D Sn $D so 0.00% TOM $640.4A2 $557,637 $674,t]36 $627.318 123M Development FTE Schedule aescrlptlon FY14 FY15 FY16 FY17 FY18 Director of Pionning 1 1 1 1 1 P�annerll 1 1 1 1 1 Planner 1 1 1 1 1 AGmk?isMfve AssWaat TOTAL 4 4 4 4 4 48 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-525 Animal Control Purpose / Description Animal control and animal shelter services are currently provided through a contract with Collin County. Services include responding to citizen complaints regarding animal control issues. The contract also allows animals captured within the City of Anna to be housed at the Collin County animal shelter. Animal Control does not have any personnel related costs as it is a contracted service. The contract does not provide pro -active or routine patrols and enforcement of animal control ordinances. FY 2018 PROPOSED ANIMAL CONTROL BUDGET New & Noteworthy for FY 2018 No changes expected for FY 2018 Animal Control Expenditure Summary ACTUAL BUDGET MIMATE PROPOSED %CHANGE SERVICES $48r866 S56r799 $56,799 $56,799 4_W% TOTAL $48,866 $6617" $56,799 $56,799 0,DO% 49 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-543 Fire Purpose / Description The Fire Department provides professional fire suppression, rescue, fire prevention, fire education, and emergency medical response services to the community of Anna. FY 2017 Accomplishments • Conducted 4th annual Operation Santa • Developed Department Honor Guard Program • Completed hydrant testing, mapping & painting • Continued emergency management training with City Staff • Hosted seven firefighting education and training courses provided by TEEX & Collin College. • Applied for and received thirteen training grants from the Texas Forest Service FY 2018 Objectives • Begin the process to become a recognized Department through the Texas Fire Chief's Association Best Practices Recognition program • Review & Update fire prevention and safety programs • Continue to provide Emergency Management training to City staff • Continue to assist Public Works with fire hydrant mapping and testing • Enhance professional staff development • Maintain a proactive EMS program • Continue to recruit and develop quality personnel New & Noteworthy for FY 2018 • Increased payroll costs •The City's costs for insurance benefits increased • Funding of COLA and merit based wage adjustments for administrative staff • Funding to reclassify and increase pay for Firefighter and Fire Captain positions based on market wage study • A Deputy Fire Chief will be added to Fire Department to oversee life safety operations and to assists the Chief with overall administrative responsibilities • A day -time Firefighter position will also be added to improve personnel coverage during the day and on weekends • Funding to provide enhanced health screenings for employees and volunteers 50 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' SUPPLI 13#6 FY 2018 PROPOSED FIRE BUDGET C,3P VX r%4AIN Fire Expenditure Summary Ao.IUAL OlJUGET PAYROLL W%184 $711391 SUPPLIES $66,796 $134,320 MAIN1 $37,170 $41100 SERVICES W,813 $71,350 CAP EX W 8,000 TOTAL $7031963 ,Sy[rb,161 ESTIMATE PROP05EO %CHANGE $fD3,754 $807,835 13.5f�% $13dr5oo $147,9W 10.11% S-M500 $50,000 0.01)% $64,428 $79,310 11.16% 58, 000 $13,994 0.00% ,#936,178 , L,Q99, 2.335% Fire FTE Schedule Description FY14 FY15 FY16 FY17 FY1S Fire mef 1 1 1 1 1 Deputy Chief 0 0 0 4 1 Fire Mars WICDde En f Officer 1 1 1 1 1 Fire Shift Ceptoin 3 3 3 3 3 Fire Fighter Doy Shift 0 1 1 1 2 Fire Fighter 1 1 1 3 3 Tk'7TA1 6 7 7 9 11 51 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-544 Ambulance Purpose / Description Ambulance service is currently provided by AMR through a contract with Collin County. The Ambulance Department does not have any personnel costs as it is a contracted service. New & Noteworthy for FY 2018 No changes expected for FY 2018 FY 2018 PROPOSED AMBULANCE BUDGET Ambulance Expenditure Summary ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE SERVICES $135,968 $143,173 $143,173 $142,270 -0_63% TOTA1 $135,960 $143.173 $143,173 $3A2,27a -0-63% 52 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-550 Police Purpose / Description The Police Department strives to preserve order, reduce fear, and protect human life, property, and individual rights through the fair and ethical enforcement of laws adopted under the under the framework of the U.S. and Texas Constitutions and the Anna City Charter. FY 2017 Accomplishments • Hosted annual National Night Out and Child ID fair • Participated in and supported Anna Glow Fest, Christmas Parade, and Fourth of July events • Participated with AISD in book reading and bully prevention programs • Participated in National Click -it or Ticket Campaign • Participated in TxDOT's Impaired Driver program (DWI Enforcement campaigns) • Replaced in car video system and mobile computers in police vehicles • Continued the SRO program in partnership with Anna ISD • Completed the radio compliance upgrade project • One-half of the Department's Officers received mental health crisis intervention (CIT) certification • Received grant funds to create a new Family Violence/Child Abuse Investigator position • Restructured the Police Department pay plan to include an annual step increase for Officer, Sergeant and Lieutenant positions FY 2018 Objectives • Host annual Child ID Fair • Continue participation in National Night Out, Glow Fest, July 4th, and the Christmas Parade events • Complete mental health crisis intervention training (CIT) certification for all Police Officers • Investigate partnership with Boy Scouts of America to establish a Police Explorer Post • Review internal Department Policies and update as necessary • Continue efforts to become a recognized Department through the Texas Police Chiefs Association Best Practices Recognition program New & Noteworthy for FY 2018 • Increased payroll costs •The City's costs for insurance benefits increased • Funding of COLA and merit based wage adjustments o Funding for step increases for Officer, Sergeant and Lieutenant positions • Two Police Sergeant positions will be added to the Police department to provide needed supervision during the day and weekend shifts. • One SRO position that was previously funded by Anna ISD will be eliminated. The new Anna ISD Police department will begin hiring their own SRO's. 53 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' SUPP 51 FY 2018 PROPOSED POLICE BUDGET CAP Ex it-{ s% Police Expenditure Summary ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE PAYROLL $1,319,878 $1310,637 $1,420,772 $1,518,140 0.50% SUPPLIES $BO,155 $110,842 $107,395 $IK953 -3.51% MAINT $34,022 S1000 $13.OW $14,OOD 27.2?% SERVICES $132,013 $170,793 $16713% $194,433 13.94% CAP EX $149,390 $110,512 $110,612 $89,61)9 -18.99% TOTAL $1,71+4,446 $1,913,681 S%819,167 61,923,135 0.4a% n akeo%ri m i., v% Police Chief Records Administrator Paiice Lieutenant Paiice Sergeant Police Officer Child & Family Violence Inv. School Resource Gfficor TOTAL Police FTE Schedule FY14 HIS FY16 FY17 HIS 0 1 1 1 1 1 2 2 2 4 10 10 9 9 9 0 0 0 1 1 0 2 2 1 _0 13 15 16 17 18 54 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-552 Municipal Court Purpose / Description The Municipal Court provides a fair, impartial and unbiased court system for persons charged with criminal offenses. The Anna Municipal Court has jurisdiction over all fine -only offenses that have been committed within the Anna city limits including Class C misdemeanors, traffic offenses and violations of City ordinances. FY 2017 Accomplishments • Continued to work with AMS and the Police Department on collection of warrants • Continued to partner with a collection agency to increase warrant collections • Improved reliability of court data and payment service on kiosk • Cross trained UB office staff to help with the processing of cases • Increased community awareness of Municipal Courts' Week FY 2018 Objectives • Continue work towards Level III Court Certification • Implement and plan to participate in the Texas Warrant Round -up • Continue to work with AMS and the Police Department on collection of warrants • Evaluate system to allow defendants to receive notification of citation and pay ticket via smartphone New & Noteworthy for FY 2018 • Increased payroll costs •The City's costs for insurance benefits increased • Funding of COLA and merit based wage adjustments 55 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' SF RVICE5, 40 FY Z018 PROPOSED COURT BUDGET SUPPLIES, 3% Munir,ipal Court Expenditure Summary PAYROLL, 54% ACTUAL BUDGET ESTIMATE PROPOSED PAYROLL $65,357 W,164 $67,507 PL518 SUPPLIES $4,3n $4,950 $31800 $3.950 MAINT $0 $U 511 $0 SERVICES Sd015154 $49,112 $5510" $58,105 CAP EX $,D $0 SO $0 TOTAL $110AW $122,Z26 $127,352 $133,573 Municipal court FTE Schedule Description FY14 FY15 FY15 Lour# 0 1 1 11dmirplawwr Manidpa; 1 0 0 Coun Cferk FY27 96CHANGE 4.92% -24.209L 0.1313% 1831% 0.00% 9.23% FY18 TOTAL 1 0 a 0 0 56 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna 10-555 Parks Purpose / Description The Parks department oversees the development and maintenance of the City's parks and recreation facilities. The department also supports community organizations that provide sports and recreation opportunities for the youth of our community. FY 2017 Accomplishments • Develop plans for and construct a new Parks Department office, breakroom and restroom at Natural Springs Park (on going) • Applied for grant funding for improvements to Natural Springs Park through the Collin County Parks and Open Space Grant Program and was awarded $45,000 for trails • Improved the maintenance and operation of existing parks and facilities • Constructed new entry feature for Slayter Creek Park • Constructed drainage improvements at Natural Springs Park • Processed over 50 Pavilion/Gazebo/field rentals. • Constructed drainage improvements along Slayter Creek Trail FY 2018 Objectives • Continue to improve the maintenance and operation of existing parks and facilities to create an excellent customer experience • Make improvements to Natural Springs Park (ponds, restrooms, parking areas, office space) • Continue to evaluate feasibility of City recreation programs (youth and adult) • Repairing trail surface in several areas of Slayter Creek Park New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments • Two Parks Maintenance Workers will be added in the Parks Department to assist with maintenance and to help improve the aesthetic appeal of our parks. 57 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' WPPLI€! 10% FY 2818 PROPOSED PARKS BUDGET ScR�+I[@S CAP EX Ad A4 UT *x Parks Expenditure Summary OLL yQ ACTUAL BUDGET ESTIMATE PROPOSED %CHANGE PAYROLL $149,264 256,205 $232,310 $358,171 39.8D% SUPPLIES $40,052 $44,950 $46,500 $50,0511 11.3s% MAINT $33r984 S12,000 532,000 512,200 19-30% SERVICES $42,525 $37,986 $37,810 $35,246 •711% CAP EX $o $0 So $4,085 OM% TOTAL $265,625 $371,141 $3AIS,520 $485,752 bo.Il % Parks FTE Schladule Description FY14 FY15 FY16 FY17 FY18 Parks superintendent 1 4 1 1 1 fouinterronce Worker 11 0 4 4 1 D Maintenance Workers 1 1 1 2 4 Crew tender - Purks 0 1 1 0 1 Seasonal Lgborer 1 4 1 1 1 TOTAL 3 2 4 5 7 58 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 10-580 Street Purpose / Description The Street Department is responsible for the maintenance of the City's roadway and storm water drainage systems. Services funded by this department include: cleaning streets, clearing and mowing public rights of way, routine maintenance and repair of street pavement and sidewalks, installation and maintenance of street signs, and maintenance of the storm drainage system. State highways and FM roads are maintained by the Texas Department of Transportation. FY 2017 Accomplishments • Continued street audit with MicroPaver auditing software. • Purchased new roller for large asphalt repairs. • Sidewalk repairs formerly completed by contractors are now completed in-house. • Continued street sign replacement for TMUTCD compliance. • Reconstructed Fern Street and 3rd Street. • Completed preliminary engineering for drainage and road improvements at Easton and 4th. • Completed temporary repairs on Pecan Grove creek erosion. • Assisted Parks with implementation of drainage improvements at Slayter Creek Park. • Coordinated with Collin County on the reconstruction of CR 370 to two -course asphalt. • Developed engineering and construction plans for improvements to Hackberry Lane between SH 5 and Slayter Creek. FY 2018 Objectives • Adopt erosion control and storm drainage design manual. • Develop an Adopt -A -Street program. • Work with TxDOT, NCTCOG and the RTC to secure funding for priority local street projects including: o Ferguson Road between Taylor and the Collin County Outer Loop o Hackberry Ln. between SH 5 and Slayter Creek o Rosamond Parkway between AHS and US 75 • Complete street and regulatory sign compliance by 2018 calendar year per TMUTCD. • Begin preliminary work in preparation for the City of Anna becoming an MS4 in 2020. • Develop Stormwater Master Plan. New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments 59 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' • Three (3) new positions, a Superintendent, a Maintenance Worker, and a Traffic Safety Technician, will be added to the Streets Department to increase staffing and the technical capability of Streets Department. The Traffic Safety Technician will be responsible for maintaining street lights in neighborhoods served by GCEC. • New revenue from the sales tax reallocation election (estimated at $336K for FY 2018) will be budgeted in the Streets Department for the following projects: o Engineering necessary for the bidding and construction phase of the Hackberry Ln. reconstruction project (between SH 5 and Slayter Creek) - $23,090 o Chip and seal overlay project on existing streets - $100,000 o Capital improvements for streets - $213,236 o In the event there is any remaining funds at the end of the fiscal year, the funds will be earmarked as an assigned fund balance for streets projects FY 2018 PROPOSED STREET BUDGET MAINT 15% 60 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Street Expenditure Summary ACTUAL OUDfifT ESTIMATE PROPCl5613 %CHANGE PAYROLL $147.707 $171.157 $171,900 $$70,$74 115.65% SUPPLIES $2319EB $48,3W $45,700 S6D,750 25.78% M,UNT $149.797 $04,75,0 $90,750 $165,w 99.17% 51 R'VlM 9223AM $16U31 $190,943 S14t,= -11.24% CAPEX $5a,433 $195,OP4 S19s000 S405,701 109.599E TWAIL $549m9 $ rZM $664,293 tL 5$ Street FTE Schedule Description FY14 FY15 FY16 FY17 FY18 Streets Stownrenden t {) 0 0 0 1 Streets Supervisor 0 1 1 1 Traffic Safery Tpchn cian 0 0 0 0 1 i1Mointenanu Workerf 0 0 2 2 3 TOTAL 0 0 3 3 6 61 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Restricted Revenue Trusts The Restricted Revenue Trust Funds are separated in different funds due to being restricted for a specific purpose and to separate these funding sources from operating funds. In prior fiscal years, these funds were incorporated within the General Fund or Utilities Fund. With the exception of Water & Sewer Improvement Funds, these restricted revenue trusts are a Governmental Fund type. Monies in the restricted revenue trusts are restricted based upon the circumstances of their receipt. Restrictions are placed on the use of these trusts funds for a number of reasons including, but not limited to laws, ordinances, grant contracts, donations, etc. The City manages the following restricted revenue trusts: • Special Revenue Fund • Grant fund • Eastside Park Trust • Fire Trust • Park Trust • State Seizure and Federal Seizure Funds • Tax Increment Reinvestment Fund • Street Capital Improvement Fund • Water & Sewer Improvement Funds (Impact and Developer Fees) Special Revenue Fund These funds are used to account for funds that have external legal restrictions associated with their use. This fund includes the following types of revenues: Court Technology fees, Court Building Security fees, Child Safety fees, and Cable Public Education Government (PEG) Fees. The Court Technology fees account for a portion of court fines to support the use of technology in the court room. The FY 2018 budget includes the annual software licensing of the ticket writers. The Building Security fees are used to maintain security in the court room and is budgeted for overtime pay to officers acting as a bailiff for the court when necessary. The Child Safety fees account for a portion of Collin County court fees that can be used to fund various programs designed to enhance child safety as outlined in State Code. As the City does not operate a school crossing guard program, the funds will be used on other public safety programs in accordance with State Code. The FY 2018 budget is being used for the Child Abuse Task Force membership. PEG Fees are a portion of fees assessed by a cable franchise provider. These fees are restricted by state code to support a municipality's public access cable channel. These funds will be held in reserve until they can support an eligible expenditure. There are no funds budgeted to be spent in FY 2018. 62 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE COU RT TECH N OLOGY FEE$ $3,199 $3,000 1,900 $1,904 -57.89% COURT BUILDING SECURITY FEES $2,469 $2r5OO $1,428 $1,428 -75.07% CHILD SAFETY FEES $11,493 S10,500 S10,989 $10,989 4.45 PEG FEES $9,781 $O $8,400 $8,4D0 N/A TOTAL REVENUE $26,941 $16,000 $22,717 $22,717 -11.76% 02019 ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE COURT TECHNOLOGY EXP $6,730 $1,500 $1,720 $1,720 12.79% COURT BUILDING SECURITY EXP $o $3,780 $3,780 $4,000 5.50% CHILD SAFETY EXP $7,500 $8,000 $8,000 M000 0.00% PEG EXP 0 $O $0 $0 0.00% TOTAL EXPEN5E $14,230 $13,280 $13,500 $13,720 3.31% 63 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Grant Fund The Grant Fund was created in FY 2018 in order to track grant awards previously budgeted in multiple funds in one fund separate from operating funds. Due to the fund being established in FY 2018, only the proposed FY 2018 budget is shown below. The fund is used to account for funds received from other state or federal government agencies that have restricted legal requirements and multi -year budgets. In the event matching funds are required for a grant, the City's matching portion is transferred from the applicable operating fund. In FY 2018, the grants included in this fund are the Child Abuse Investigator/Family Violence Grant, a School Resource Officer Grant, a S.A.F.E.R. grant to fund to two full-time fire fighter positions, grant projects funded through the Texas Forestry Service, and funds from the Law Enforcement Officer Standards and Education, LEOSE funds. LEOSE funds and Texas Forestry Service grants received by the City of Anna will be used for acceptable training programs. CHILD ABUSFJFV INV GRANT POLICE $79,871 SRO GRANT POLICE $U,396 SAFER GRANT FIRE $120,5U0 LEDSE POLICE $1,479 TX FORESTRY SERVICE GRANT FIRE $8,200 BULLET PROOF VEST GRANT POLICE $1,507 TRANSFER IN GENERAL FUND $71,134 TOTAL REVENUE $367,087 SRO GRANT POLICE SAFER GRANT LEOSE BULLET PROOF VEST GRANT TX FORESTRY SERVICE GRANT TMAL EXPENSE FIRE POLICE POLICE FIRE $106,735 $1W,82-5 $146,834 1,479 3,014 $8,200 $367A67 64 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' The Eastside Park Trust The Eastside Park Trust was created from a private donation for improvements to the Eastside Park, otherwise known as Geer Park. The trust has a just over $12,600 in fund balance; no additional resources are dedicated to grow the fund balance at this time. The available funds will be held in reserve until a project is selected for funding that meet the restrictions of the donation. All interest earnings from the donation are held in the same trust for the same purpose. Fire Trus t The Fire Trust accounts for voluntary fees negotiated with developers for support of the Anna Fire Department. Fire Trust revenues and expenditures are illustrated below. The FY 2017 budget anticipated a decline in revenues; however, due to the continued growth the City is experiencing, developer fee revenue increased significantly. The FY 2018 budget reflects a conservative estimate for these fees. During FY 2018, it is anticipated that the Fire Trust will be used to purchase necessary tools and equipment. ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE DEVELOPER FEES $15,800 $9,200 $36,000 $16,200 76.09% SALE OF ASSETS 0 so 0 0 0.0096 GRANT REVENUE $28,572 $Q 0 $o 0A0% TRANSFERS IN 0 so 0 0 0.00% INTEREST REVENUE 385 $Q $300 0 0A0% TOTAL REVENUES $44,757 $9,200 $36,300 $16,200 76.09% ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE TOOLS & EQUIPMENT $0 0 $0 $9,800 0.00% MACHINERY& EQUIPMENT $29,969 $16,000 $16,000 0 -100,00% MOTOR VEHICLES $66,355 $0 $0 0 0.00% OTHER CAPITAL 0 $0 $8,000 0 0.00% EXPENDITURES TOTAL EXPENSE $96,325 $16,000 $24,000 $9,800 -38.75% 65 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Park Trust The Park Trust is funded by park development fees as stipulated in either developer agreements or the subdivision ordinance and are used to fund the City's master parks plan through development, improvement, or maintenance of the City's parks. Park Trust revenues and expenditures are illustrated below. Estimated and proposed revenues are the result of building activity in the City. In FY 2018, the proposed expenditures in the Parks Trust include improvements to Natural Springs for the driveway and parking lot and dredging the upper and lower ponds. ACTUAL BUDGET ESTIMATE PROPOSED %CHANGE DEVELOPER FEES $115,750 $150,000 $513,500 $193,250 28.83K GRANT REVENUE $0 $289,500 $45,000 0 -iDD.00% INTEREST REVENUE $1,579 $0 $1,500 $1,500 0.DO% TOTAL REVENUES $117,329 $439,500 $560,000 $194,750 -55.69% t � t ACTUAL BUDGET ESTIMATE PROPOSED % HANGE TOOLS & EQUIPMENT $1,850 $0 $0 0 0.00% MAINT & REPAIR - GROUNDS $863 $0 0 $9,000 0.00% OTH f K SE RVI CE 5 $0 0 $9,000 0 -100.00% OTHERSUPPLIES-MISC_ $0 0 0 $1,500 0.00% LAND & IMPROVEMENTS $0 $0 $45,000 $250,000 0.00% DEVELOPER REIMBURSEMENTS $0 $43,500 $D 0 -1D0.00% DT"ERCAPITAL EXPENDITURES $59,041 $369,000 $208,063 $0 -1D0.00% TOTAL EXPENSE $60,754 $412.500 $262,063 $260,500 -36.85% 66 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna State and Federal Seizure Funds Police Seizure Funds are funds recognized from revenues generated from property seized in connection with illegal activity, once they are forfeited after prosecution. Funds can only be used in accordance with applicable state and federal laws. These funds can only be used to support the Police Department. Typically, the City has used these funds only for capital purchases in the Police Department, not to supplement operations. Seizure funds are held in reserve until a sufficient balance can support a specific need. No expenditures are budgeted for FY 2018. Street Capital Improvement Funds The City has three funds for street capital improvements. These funds account for fees negotiated with developers for the improvements of streets and roadway impact fees. There are two funds set up to track the two different service areas separately and one set up to track the developer agreements. The City is working to build up this fund for the strategic roadway improvements. The developer reimbursement is based upon an agreement negotiated between the City and a developer to reimburse the developer for roadway improvements that benefit the City. The projected revenue to be received during FY 2018 for street capital improvements is projected to be $258,350 with $109,350 being reimbursed back to the developers. Water & Sewer Improvement Funds (Impact and Developer Fees) The city maintains four funds to account for water and sewer impact and water and sewer developer fees to be used in accordance with applicable laws, regulations, and ordinances. These funds are typically held in reserve for the use of one time expenditures and not to supplement operations. The projected revenue to be received during FY 2018 for water and sewer improvements is $840,000 with $324,000 being reimbursed back to the developer. Tax Increment Reinvestment Fund The Tax Increment Reinvestment Fund was created to account for the tracking of property tax revenues and associated expenses for the city's tax increment financing agreements. No expenditures are budgeted for FY 2018. 67 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Debt Service Fund Revenue The Debt Service Fund is a special revenue fund used to account for a portion of the ad valorem property tax revenue exclusively reserved for principal and interest payments on debt issued for General Fund purposes. Unlike Enterprise Funds, which are intended to operate like a business enterprise, the General Fund's intent is to focus on the flow of current financial resources. Debt accounted for in the Debt Service Fund includes bonded debt and notes supported by taxes. Bonded debt includes general obligation bonds, certificates of obligations and combination tax and revenue certificates of obligation. Revenues generated from the City's Interest and Sinking (I&S) portion of the tax rate are deposited into the Debt Service Fund and are dedicated to pay the principal and interest of outstanding debt secured by property taxes. All debt issued for general government purposes is accounted for in the Debt Service Fund. However, from time to time, the City has also issued combination tax and revenue certificates of obligation to support water and sewer infrastructure projects. These bonds are accounted for in the Utility Fund. Under these Bond Covenants, there remains a tax pledge to support the debt if surplus revenues from the water and sewer operations are not sufficient to make the debt payments. Of the outstanding Debt Service Obligations for FY 2018, 79% is related to tax secured debt issued for water and sewer projects. The total debt service on tax secured debt for FY 2018 is $1,091,329. The I&S revenue is budgeted at $1,091,329. Approximately $674,435 in I&S revenue will be transferred to the Utility Fund to support debt service on tax pledged debt issued for water & sewer infrastructure. It is anticipated that approximately the same amount is excess revenue generated from Utility Fund operations will be transferred to the Capital Projects Fund to fund future construction of municipal facilities. Debt Service Revenue Detail ACTUAL BUDGET ESTIMATE PROPOSED Property fax Revenue $664.863 $889.542 $907.048 $1,091,329 Other Sources $1,070 $0 $0 $1,400 Total $W5,933 $339.542 $907,448 $1,092,729 % CHANGE 22.68% 0.00% 22.94% 68 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY 2018 PROPOSED DEBT SERVICE REVENUE Property Tax Revenue 100% FY 2018 OUTSTANDING TAX SECURED DEBT General Fund e.a—a 79% ewer 69 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Debt Service Fund Obligations The City of Anna currently holds just over $15.3 million in outstanding tax supported debt. Of the outstanding tax supported debt, $12.1 million was issued for water and sewer infrastructure projects and is payable from water and sewer revenues; however, to obtain more favorable financing terms, the debt has a tax pledge. The balance of tax supported debt, just under $3.2 million, was issued for general fund purposes. In April of 2017, The City's certificate of obligation debt rating received a rating increase by Fitch Ratings' from A to AA-, citing "exceptionally strong financial operations, solid expenditure flexibility and strong revenue growth prospects, as well as the city's substantial independent ability to raise revenues." FY 2018 Proposed Debt Service Budget The debt service obligations since FY 2016 are detailed below, including expenditures for Utility Fund Debt with a tax pledge. The transfer for tax pledged debt is a transfer to the Utility Fund to support debt service obligations for the water & sewer debt with a tax pledge. The transfer to support tax pledged debt will be used solely to support debt service on combination tax and revenue certificates (Bonds) issued for water and sewer infrastructure and accounted for in the Water & Sewer Fund. Details of the debt service obligations are below: Debt Service Expenditure Details ACTUAL BUDGET E37V"TE PROPOSED % CHANGE PRINCIPAL 007,000 $267,000 $328A00 $297,OW 11.24% INTEREST $118,798 $152,618 $97149 $114.7M -24.82% OTHER 5ERVICE5 531265 $4500 $10,805 $61555 16224% XFERFOR TAX PLEDGEDDEBT $187,D00 $467,424 "4G7,424 5674,435 44.299b Total $61G,053 S869,542 $S93,579 SI)IM M 22-MAL 70 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Debt Management Plan The City has worked closely with our financial advisors, First Southwest, to develop a sound debt management plan. Looking to the future, The City anticipates spikes in our debt service from in FY 2020 and FY 2026. Left unaddressed, this could lead to a spike in I&S tax rates as well. The table below illustrates the total annual debt service for all tax pledged debt through FY 2034. In order to keep the Debt Service tax rate stable, The City of Anna and First Southwest, our financial advisor, have developed a series of planned refundings of existing debt. This plan is based upon very conservative assumptions in growth of the property tax base and interest rates. Additionally, the planned refundings are scheduled to coincide with interest rate resets and, where possible, refunding bonds that are callable and advance refundable. In this way the plan will minimize the present value cost to the city. Outstanding Debt Schedule - Tax Pledged Debt PERIOD TOTALDEBT PRINCIPAL INTEREST % CHANGE ENDING SERVICE 9/30/18 {� 504,000 �y 583,579 1,097,579 7.50% 9/30119 706,000 689,397 1,395,387 28.30% 9/30/20 1,047,000 642,275 1,689,275 21.06% 9/30/21 966,000 579,264 1,545,264 -8.53% 9/30/22 995,000 523,226 1,518,225 -1.75 9/30/23 1,034,000 463,576 1,497,576 -1.36% 9/30/24 1,095,000 399,940 1,494,940 -0.18% 9/30125 1,171,000 332,021 1,503,021 0.54% 9/30/26 1,380,000 257,086 1,637,086 8,92% 9/30/27 896,000 200,760 1,096,760 -33,01% 9/30/28 830,000 169,275 998,275 -8.98% 9/30/29 855,000 135,613 990,613 -33.85% 9/30/30 815,000 106,801 921,801 -39,34% 9/30/31 840,000 81,830 921,930 -38.67% 9/30/32 970,000 55,999 925,999 -43.44% 9/30133 905,000 29,183 934,183 -14.82% 9/30/34 $425,000 $7,756 432,756 -56.65% TOTAL 15,334,000 5,256,571. 20,590,571 71 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' The chart below illustrates the outstanding general fund related debt through FY 2029. The amounts included here represent just the portion of all tax secured debt that was issued for general fund purposes. The amounts reflected do not include any projected savings from planned refundings. Outstanding Debt Schedule -O Debt PERIOD TOTAL DEBT PRINCIPAL INTEREST , CHANGE ENDING SERVICE 9/30/18 297,0001 114,738 411,738 -0.87% 9/30/19 276,000 135,437 411,437 -0.07% 9/30120 292,000 121,457 413,457 o.49% 9/30121 309,000 108,288 417,288 0.93% 9/30122 315,000 95,939 410,939 -1.52% 9/30/23 335,000 82,939 417,939 1.70% 9/30/24 341,000 69,987 409,987 -1.90% 9/30/25 361,000 54,181 415,191 1.27% 9/30/26 373,000 39,573 411,573 -0.97% 9/30/27 161,000 25,010 186,010 -54.91% 9/30/28 65,000 14,625 79,625 -57.19% 9/30/29 65,000 4,875 69,875 -12.24% TOTAL ,190,000 865,048 4,055,048 72 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' The City does not currently have any debt limit in terms of a dollar amount. However, municipal debt limits in Texas are established by state code. All taxable property within the City is subject to the assessment, levy and collection by the City of a continuing, direct annual ad valorem tax sufficient to provide for the payment of principal of and interest on all ad valorem tax debt within the limits prescribed by law. Article XI, Section 5, of the Texas Constitution is applicable to the City, and limits its maximum ad valorem tax rate to $2.50 per $100 Taxable Assessed Valuation for all City purposes. Administratively, the Attorney General of the State of Texas will permit allocation of $1.50 of the $2.50 maximum tax rate for all general obligation debt service, as calculated at the time of issuance. The proposed budget has an ad valorem tax rate of $0.601288 per $100 Taxable Assessed Value. Of that amount, $0.122418 is dedicated to I&S, or Debt Service. The following are planned steps to manage the City's I&S Fund tax rate: 1. The City has levied an Interest and Sinking Fund tax rate of $0.122418 in Tax Year 2017. 2. The City's tax base is now at $891,474,571 which means the City is not dependent on future refundings and restructurings to manage its I&S tax rate. 3. Assuming 0% growth, no debt refundings/ restructurings and no new debt; the City could cover all of its I&S tax -supported obligations through maturity in 2034 at current revenue levels. 4. The City still plans to implement the following refundings in early FY 2018: a. Refunding of Series 2009 Certificates on or before February 15, 2018 to avoid interest rate reset to 15%. NO EXTENTION OF ORIGINAL MATURITY. If completed, the refundings referenced in time would support capacity for future general fund bond issues for needs that arise as the City continues to grow and develop. All refundings will be carefully analyzed by staff, our financial advisors, and the City Council. The City's debt management plan is a joint effort with our financial advisors. Additionally, with Wal-Mart opening in April 2017, there may be the opportunity to use sales tax revenue to support General Fund operations and create capacity to fund new debt without increasing the overall tax rate. There are a number of future capital facility needs that would be funded through debt. The financing strategy has been reviewed by Council and staff and will be reevaluated once Wal-Mart revenues have been analyzed and the refundings have occurred. The items presented here have been developed with our advisors and are only for planning purposes. Actual results and actions will be dependent upon the economic conditions at the time refundings are considered. 73 General Debt Service utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Utility Fund Revenue The Utility Fund is an enterprise fund that accounts for the water, sewer, inspection fees, and solid waste collection services that are provided to The City's residents including some customers outside The City. Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business. The intent is that the costs of providing goods or services are financed primarily through user charges. The Utility Fund accounts for all costs associated with operating the City's Utility Services; this includes operations, maintenance, billing & collections, administration, financing, and related debt service. The Utility Fund's principle source of revenue is charges to customers for water consumption, wastewater collection, solid waste collection, and fees related to providing consumers with utility services. The FY 2018 proposed revenue also includes inspection fees for public infrastructure inspections. Rather than contract for this service, the city hired construction inspectors beginning in FY 2015 to inspect public infrastructure projects funded through public and/or private development. Additionally, the Utility Fund includes a transfer from the Debt Service Fund to support debt service on debts issued for water & sewer infrastructure that includes a tax pledge. The City of Anna utility rates include a base charge and a volumetric rate for water consumption beyond 2,000 gallons per month. The base rate provides stability in our revenue as water sales are more volatile than other revenue sources and change based upon the climate and precipitation. Customer growth has helped ease pressure on utility rates and water and sewer rates are projected to remain unchanged for FY 2018. However, GTUA water costs are projected to increase 52% as rates and demand for treated surface water are projected to increase in FY 2018. 74 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY 2018 PROPOSED REVENUE dFFe eta .,� Epee 8% SOLID W 11% Utility Fund Revenue Summary by Department ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE WATER $3,455,636 $3,430,964 $3,739,100 $3,797,956 10.4D% SEWER 52,099,783 2,274,144 $7,979,995 52,653,498 16.68% SOLID WASTE $818,317 $06,000 $972,486 $930,013 9.91% INSPECTION FEES $313,198 $145,000 $769,000 $322,137 122.20% TRANSFERS IN $187,000 $467,424 $467,424 5674,435 44.29% TOTAL $6,873,924 $7,163,532 $2,228,005 $8,367,929 15,819E 75 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Utility Fund Expenditures The Utility Fund accounts for all the costs associated with providing and maintaining utility services. These services are provided by the Admin, Water, Sewer, Solid Waste, and Utility Billing departments. Departmental summaries are provided with expenditures categorized by type. Like the General Fund, these types are payroll, supplies, maintenance, and capital expenditures; however, the Water & Sewer Fund includes transfers to the capital project fund to support future facility needs. The chart below illustrates the percentage of costs associated with each department. The tables below illustrates a brief history from FY 2016 through FY 2018. The table includes actual costs from FY 2016, budgeted and estimated costs for FY 2017, proposed budget for FY 2018, and the percent change from the FY 2017 budget. The departmental summaries provide greater detail on increased expenditures; however, the bulk of the increase is due to the addition of 6.5 FTE's to the Utility Fund and an increase in services for GTUA water purchases. The table below illustrates the total increase of 16.81 % is primarily due to payroll costs and the transfer to capital projects. The changes will be discussed in the departmental summaries. Utility Fund Expenditure Summary by Department ACTUAL BUDGET ADMINISTRATION $575.689 $583,571 WATER $2,600,955 $2,591,239 SEWER 52,768,502 $2,519,165 SOLID WASTE $693,798 $731,000 UTILITY BILLING $240.278 $307,022 XFER TO CAPITAL PROJECTS $15,000 $431,535 TOTAL $6,894,230 $7,163,S32 t: ESTIMATE PROPOSED % CHANGE $552,057 $740,765 26.94% $2,472,737 $3,170,478 22.35% $2,0140,092 $2,617,397 3.9096 5736,352 5785,319 7.43% $313,425 $379,545 23.62% 5467,424 $674,435 S6,29% $6,S82,086 $8,367,929 16.81% 76 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Utility Fund Expenditure by Type ACTUAL BUDGET E571MATE BASE % CHANGE PAYROLL $967,013 $1,148,116 S1,141.587 k,645,052 43.28% SUPPLIES $81,982 $93,173 $100.637 $107,793 15.69% NIAINT $408,199 $352,900 $304.100 $345,800 -2.01% SERVICES $5,199,461 $5,137,808 54,569,338 $5,545,362 7.93% CAP EX $232,577 $0 $0 $49,487 0.00% XFER TO CAPITAL PROJECTS $15,000 $431,53S $467,424 $674,435 56.29°% TOTAL $6,894,230 $7,163,532 $6,582,066 $8,367,929 56X1% 77 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 60-400 Administration Purpose / Description The Administrative Department provides general administrative support to all the functions, programs, activities, and projects in Public Works and the Utility Fund. These activities have costs not readily assignable to any specific department. Administration covers a number of shared expenses at Public Works headquarters (utilities, supplies, etc.) as well as other Utility Fund expenses (i.e. IT, Legal, and Audit services, Construction Inspections). FY 2017 Accomplishments • Hosted National Public Works Week event and continued community outreach programs. • Completed design of the following projects: o Hackberry Rd. o US 75 Utility Relocation Project o Foster Crossing Water Line • Completed design and began construction on the following projects: o Water Disinfection Upgrades o Hackberry Elevated Storage Tank o Throckmorton Creek Wastewater Interceptor o Sherley Above Ground Storage Tank Rehabilitation • Coordinated with TxDOT, NCTCOG and Collin County on Transportation Priorities including Ferguson Parkway. As a result, $70+ million was allocated towards TxDOT projects affecting the City of Anna • Began developing new design standards and details • Created a page on our website containing forms and standards pertinent to infrastructure construction FY 2018 Objectives • Adopt new construction design standards and details • Adopt a storm drainage design and erosion control manual • Complete the following projects: o Foster Crossing Water Line o Hackberry Rd. Reconstruction o Asphalt Rehabilitation o US 75 Utility Relocation • Complete design and right-of-way acquisition for Rosamond Parkway and seek funding opportunities for construction • Continue coordination with TxDOT, NCTCOG and Collin County related to transportation projects • Continue to host National Public Works Week and expand community outreach programs • Begin engineering for SH5 utility relocation project 78 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' New & Noteworthy for FY 2018 • Increased payroll costs oThe City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments • The Public Works Superintendent position is reclassified as Assistant Director of Public works • An Engineering Construction Superintendent will be added to oversee capital projects and construction inspections SUPPLIES 3% FY 2018 PROPOSED AD IN BUDGET SERVICES CAP EX t r4{ #4d, Admin Expenditure Summary y 77% ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE PAYROLL 53W,254 KA 5,592 5435,592 S574,I)M 31,779E SUPPLIES $15,831 $20,950 $19,000 $22,72.0 8.45% MAINT $3,336 $3,Sod $3,300 $4,9W 40.W% 5ERWIES 07,461 5323,529 $94,165 $120,289 -2.62% CAPEx $88,805 94 50 $1818% O.W% YpYu $STS,EA9 $5110,571 $5W57 $740,765 Z6.94% Administration FTE Schedule Description FY14 1FY15 FY16 FY17 FY18 Director of Public Works 0 0 1 1 1 Asst Dlrertorof Public Works 0 D 0 0 1 PIN SUperintendeAt 0 D 1 1 0 Engineering construrrion SugerintenOmt 0 b 0 0 1 CunstruGt;an In5peCter 0 0 2 2 2 AdrrNstradJveAssistant 0 a 1 1 1 TOTAL 0 0 5 5 6 79 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 60-701 Water Purpose / Description The Water Department is responsible for the operation and maintenance of the City's water production and distribution system that includes the operation of seven groundwater production wells and connections to treated surface water purchased from the Greater Texoma Utility Authority through a contract with the North Texas Municipal Water District. FY 2017 Accomplishments • Reduced water loss through meter replacements, improved record keeping and field monitoring. • Completed TCEQ site survey completed with no significant findings. • Completed SCADA upgrades allowing the water system to operate more efficiently. • Managed water system through a period of record growth and increased call for service. • Improved customer service through staff training and new Service Order Technician. • Completed installation of the Automated Metering System. • Completed the Hackberry elevated storage project and the Sherley above ground storage project • Construct Water Disinfection Upgrades (on going FY 2018 Objectives • Apply for "Superior" water system rating with the TCEQ. • Complete the construction of the following projects: o Foster Crossing Water Line Project o Collin Pump Station Activation Project o US 75 Utility Relocation Project • Complete GPS location of existing valves and add additional valves. • Update and improve water maps including Master Plan maps. • Complete SCADA upgrades to improve operational efficiency. New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments • A Water Superintendent will be added to the Water Department to oversee operations of our water system • A Water Operator will be added to the Water Department to oversee water production operations • A Water Maintenance Worker will be added to assist with operations and maintenance of our water system. • Increased cost for purchase of treated surface water through regional partnership with Greater Texoma Utility Authority (GTUA) 80 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' SF FY 2018 PROPOSED WATER BUDGET CAP Ex 1% PAYROLL 1596 Water Expenditure Summary MAINT 8% ACTUAL BUDGET ESTIMATE PROP05ED 96CHANGE PAYROLL $216.7-15 $248,$83 $26S,450 $473.652 90.31% SUPPLIES $39,351 $46,004 $54,40$ M104 21.9596 MAIINT $332.647 $265,200 $252,800 W4,100 -0.41% SERVICES $1,986,036 $2,031,152 $1.846,079 $2,357,235 16A596 CAP EX $26,196 $0 SO $19,3S7 O.OD% TOTAL $2,fi0d,9fi5 $2.591,23$ $2,472,737 $3,174.478 #Z35% Water E7E Schedule Description FY14 FY15 FY16 FYI FY19 Wat r5vMrinterrdent U 0 C 0 1 Wairersupervisar 0 D 1 1 1 Maintanarrce Worker Ji 0 1 1 1 1 Maintenance Worker i 9 7 2 2 3 Water dperaw 0 0 0 0 1 Redd supervisor - PIN 1 1 I} 0 0 crew Le,oder - PW 1 1 Q 0 0 TOTAL 10 10 4 4 7 81 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 60-705 Sewer Purpose / Description The Sewer Department is responsible for the operation and maintenance of the City's wastewater collection and treatment system that includes the operation of a 500 mgd wastewater treatment plant and connections to the North Texas Municipal Water District Upper East Fork Regional Interceptor System. FY 2017 Accomplishments • Continued "Cease the Grease" public education program and promoted at Public Works Week. • Reduced storm water inflow by locating and repairing numerous inflow points. • Initiated the Inflow and Infiltration Study • Renewed the WWTP TPDES Permit • Increased number of in-house lift station repairs • Complete the Throckmorton Creek Trunk Sewer Project (on going) FY 2018 Objectives • Complete Inflow and Infiltration engineering study. • Create and implement Capacity, Management, Operation and Maintenance (CMOM) program. • Continue inflow and infiltration repairs. • Increase preventative maintenance on wastewater collection system. • Continue to pursue membership status in NTMWD UEFIS. • Remove 2 lift stations from service (Throckmorton and Rattan). • Update and improve wastewater maps including Master Plan maps. New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments • Two Wastewater Maintenance Workers will be added to the Sewer Department to assist with operations and maintenance of our wastewater system • The Wastewater Supervisor position is reclassified as Wastewater Superintendent 82 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 821A FYZU18 PROPOSED SEWER BUDGET CAP rX _ SU FTLIES 0% 1% Sewer Expenditure Summary LINT ACTUAL BUDGET ESTIMATE PROPOSED %CHANGE PAYROLL $724,D58 S259,529 $252,795 $35%745 38.SE% SUPPLIES $23,352 519,444 S20,304 $23r144 19JDa% MAINT 571,697 S83,400 $47,200 $76,01KI -827% SERVICES $2,331,819 $2,156,692 $1,719,793 $2,154d420 -0.12% CAP EX $117,576 SD $0 S4r477 DAO% TOTAL $2,768,50Z $2,519.165 $21M.092 $2.617X7 9.90% Sewer FTE Schedule Description FY14 FY15 FY16 FY17 FY18 4Vastmatersuperilexerrdent 0 0 0 0 1 Wastewater superosor U 0 1 1 0 senlor Wastewater operator wastewater.iOperotor M9intenonce 4Wor*er fl 0 O 0 1 14'}QintBnOfFCB 4WorkLY f 0 O 2 2 3 TOTAL 2 2 4 4 6 83 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 60-708 Solid Waste Purpose / Description Solid Waste service is currently provided by Bradshaw & Sons through a contract with the City. The Solid Waste Department does not have any personnel costs as it is a contracted service. New & Noteworthy for FY 2018 • Increase in costs are by increase in solid waste customers FY 2018 PROPOSED SOLD WASTE BUDGET Solid Waste Expenditure Summary AlCTUkL 13IJME7 ESTIMATE PROPOSED %CHANG,E PAYROLL so $0 $0 0 0.00% SUPPLIES $0 $G $O $D 0.00% MAINT $0 0 $0 $0 0.00% SERVICES $G93,79$ $7- 1I.WG S736,352 5785,319 7.439fi CAP Ex SO $0 $0 $0 0.00% TOTAL $693,798 $731,000 $736,352 $785,319 7A3% 84 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' 60-710 Utility Billing Purpose / Description Utility billing is responsible for the billing of water, sewer, and trash collection services provided to the citizens of Anna and other customers of the City's utility system. FY 2017 Accomplishments • Worked with Public Works Department on the implementation of the new AM system • Worked with the consultant to update the utility rate model • Established additional online payment method • Continued to partner with AMS collection agency to increase collection on delinquent UB accounts FY 2018 Objectives • Provide all UB forms on City website in a user-friendly format (coordinate with updating website) • Continue working with AMS on delinquent account collections • Continue to explore improvements to payment options for paying utility bills • Ensure all staff is knowledgeable with the customer portal for the Neptune Meter System • Work to increase confidence of citizens in the Utility Billing Department New & Noteworthy for FY 2018 • Increased payroll costs o The City's costs for insurance benefits increased o Funding of COLA and merit based wage adjustments • A part-time Utility Billing Clerk will be added to the Utility Billing Department to assist with the increasing work load • Increased cost for processing utility bills and on-line payments 85 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' SERVI 34° SUP I PAYROLL SUPPLIES MAINT 5ERVICE5 CAPEX TWAL FY 2018 PROPOSED UTILITY BILLING BUDGET CAP Eft 2% PAYROLL 53% Utility Billing Expenditure Surnrnary ACTUAL BUDGET ESTIMATE PROP05ED % CHANGE $145,964 $2D4,012 $1831750 $297,1654 16A9% 53,447 $6,775 $61925 $5,825 -14.02% $519 S= $80O $800 0.00% �W,. 45 $95,435 $121,950 $12. %499 34.55A $4 $0 $0 $fi,767 O.W% 44.774 "07r022 $313IA25 $37%W 23.62% Description Custmer Service Manager Senior Utility Billing Clerk Servke Order Technklan US Clerk Receptionist TOTAL Utility Billing FTE Schedule M4 FY15 FY16 Fn7 FYIS 0 0 0 0 0.5 0.5 0.5 M5 0.5 M5 2.3 2.5 2.5 IS 4 86 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Utility Fund Debt Unlike the General Fund, there is no special fund to account for Utility Fund debt. All Utility Fund debt is accounted for within the Utility Fund. An Enterprise Fund is focused upon the total cost of providing services. With that focus in mind, the Utility Fund includes all costs to provide utility services to our customers, including the cost of long term debt service. All debt accounted for in the Utility Fund is supported by the revenues generated from the Utility Fund's operations. While some debt instruments have a tax pledge, utility revenues are generally sufficient to support all Utility Fund debt; however the FY 2018 budget includes a transfer of $674,435 from Debt Service Fund revenues to support tax pledged debt in the Utility Fund. It is anticipated that approximately the same amount in excess revenue generated from Utility Fund operations will be transferred to the Capital Projects Fund to fund future construction of municipal facilities. In FY 2018, debt service accounts for 25% of the Utility Fund budget. In the department summaries, debt is split between the water and sewer departments and is grouped with "services" for purposes of categorizing expense types. However, Utility Fund debt it is highlighted here to illustrates its specific share of the budget. FY 2018 UTILITY FUND SHOWING IN DEBT XFER TO CAPITAL CAP EX PROJECTS 1% 7% JPPLIES 1% 87 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Debt Management Plan Not unlike the Debt Service Fund, the Utility Fund also faces challenges with its outstanding debt. Currently the Utility Fund holds just over $24.7 million in outstanding debt. The City has worked closely with our financial advisors, First Southwest, to develop a sound debt management plan for the Utility Fund as well. Looking to the future, the City anticipates a spike in debt service in 2020 and 2026. Left unaddressed, this could lead to increases in utility rates to support the debt payments. In order to appropriately manage Utility Fund debt, the City and First Southwest developed a plan to take advantage of call dates and pursue advance refundings of the City's outstanding Utility Fund debt. Every effort has been made to minimize the present value costs to the City. The current plan makes very conservative assumptions regarding interest rates and was reviewed and analyzed in conjunction with a utility rate study to evaluate the current water and sewer rates. Depending on market conditions and the City's growth, refundings are slated for early in FY 2018. These refundings will also free up cash and reduce pressure on utility rates. The following table outlines the current and future debt payments. The table along with the subsequent chart details the debt payments through 2040. Utility Fund Outstanding Debt Schedule PERIOD PRINCIPAL ENDING INTEREST INTEREST REDUCTION & RECOVERY TOTAL DEBT SERVICE PROD.DEBT SERVICE AFTER REFUNDING % CHANGE 9/30/2018 $784,500 $1,094,606 $1,979,105 $1,879,106 4% 9/30/2019 $99G,250 $1,155,882 $103,742 $2,255,874 $2,087,644 11% 9/30/2020 $1,443,750 $1,098,127 $103,742 $2,645,619 52,089,282 0% 9/30/2021 $1,473,250 $1,017,507 $103,742 $2,594,499 $2,090,407 0% 9/30/2022 $1,518,750 $936,862 $103,742 $2,559,354 $2,092,382 0% 9/30/2023 $1,580,250 $851,771 $103,742 $2,535,763 $2,088,816 0% 9/30/2024 $1,6613,000 $761,35G $103,742 $2,534,099 $2,092,008 0% 9/30/2025 $1,772,500 $665,498 $103,742 $2,541,740 $2,088,224 0% 9/30/2026 $2,122,000 $560,4S6 $2,682,4SG $2,089,878 0% 9/30/2027 $1,553,750 $463,69S $2,017,445 $2,087,573 0% 9/30/2028 $1,423,750 $399,991 $1,922,741 $2,088,837 0% 9/30/2029 $1,240,000 $342,0SS $1,582,0ISS $2,091,406 0% 9/30/2030 $1,273,750 $293,051 $1,566,801 $2,088,557 0% 9/30/2031 $1,325,000 $242,D44 $1,567,044 $2,090,791 0% 9/30/2032 $1,382,500 $788,711 $1,571,213 $2,091,728 0% 9/30/2033 $1,127,500 $132,842 $1,260,342 $1,260,342 -40% 9/30/2034 $661,250 $98,546 $759,796 $759,795 -40% 9/30/2035 $248,750 $77,134 $325,994 $325,884 -S7% 9/30/2036 $263,750 $62,764 $326,514 $326,514 0% 9/30/2037 $280,000 $47,S00 $327,500 $327,500 0% 9/30/2038 $1,35,000 $34,397 $219,397 $219,397 -33% 9/30/2039 $197,500 $23,612 $221,112 $221,112 1% 9/30/2040 $207,500 $12,097 $219,597 $219,597 -1% TOTAL $Z4,730,250 $10,559,504 $726,193 $36,015,947 $34,796,881 88 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' The table below summarizes the outstanding debt service obligations for the Utility Fund through 2040. $3.0x'0a0 S2, 500,000 S2,COO,C04 S 1, 500,000 S 1M0.01]0 S�vo,a�a Project Utility Fund Debt Service ��•1 Ka1 �M7�����q Y*1I�� ��i;■�(�1�����y �i�f����»�i�i�����4����4� This was developed by the City of Anna using data provide by our financial advisors, First Southwest and assumptions developed jointly. It is for planning and discussion purposes only. Actual results may vary based upon future economic conditions. 89 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna The following steps have been developed by the City and First Southwest to address the Utility Fund debt: 1. The City's budgeted rates and charges are sufficient to cover both the contract revenue obligations as well as the general obligations debt issued for water and sewer system improvements. 2. The City will continue to move the Greater Texoma Utility Authority ("GTUA") contract bonds onto the City's balance sheet through the issuance of Combination Tax and Revenue Refunding Bonds. a. The next refunding is tentatively scheduled for early FY 2018 City expects to take out the Anna Project contract bonds and get access to the debt service reserve funds, and surplus project funds currently held by GTUA for the benefit of the Anna projects. 3. Refunding of the Series 2009 Combination Tax and Revenue Refunding Bonds in early FY 2018, but before February 15, 2018 to avoid interest rate reset to 15%. 4. It is the City's current intent to maintain water and sewer system annual debt service at a maximum level of approximately $2 million per year. 5. Upcoming refundings would have the goal of reducing debt service payments in fiscal years 2019 — 2026. 90 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Capital Improvements The Capital Improvements section includes improvements that benefit both the General and Utility Fund. General Fund Capital Improvements are set aside in a dedicated Capital Improvements Fund to account for financial resources to be used for the acquisition and construction of major capital facilities that benefit the General Fund. While most Utility Fund Capital Improvements are accounted for within the Utility Fund, funds that are set aside for future major capital facilities are also accounted for in a separate Capital Improvements Fund. The separation of capital improvements into separate distinct funds is related to governmental accounting. The budgets for capital improvement projects are typically independent of the operating budget and may be funded with bonds, grants, fund balance, special restricted revenue or other sources of capital including private investment. Capital Improvements are the result of long term planning that occurs in the Capital Improvements Plan (CIP). Each year projects are updated and projected across a 5-year time horizon and beyond. These projects are given priority based upon a combination of factors including community needs/interests and available funding. In FY 2018, the Capital Improvements projects the City will begin working on include the following projects: • Collin Pump Station Activation • Foster Crossing Water Line Project • East Hackberry Reconstruction • Existing Road Resurfacing • Ferguson Road (Hackberry to Rosamond) • Hackberry West (Ferguson to U.S. 75) • Rosamond West (Existing terminus to U.S. 75) • Improvements to Natural Springs Park Additional projects for annual street rehabilitation included in the capital projects summary are funded in the regular operating budget for the Streets Department presented previously and are not included here. There are additional public infrastructure projects that will be completed by private developers and are subject to inspection and acceptance by the City of Anna. These projects are often referred to as contributed capital and typically include water, sewer, street, and park improvements and infrastructure. These projects are typically managed, carried out, and funded by private developers. These projects are not included in the annual budget. The table below highlights all FY 2018 projects with known funding sources and are not already presented in the operating budget. The table highlights the project budget and funding source. Summary of the 5-year CIP will follow. 91 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Capital Improvements FY18 Estimated* Project Budget Funding Source Collin Pump Station Activation $442,000 2014 Certificates of Obligation and Water Impact Fees Foster Crossing Water Line $713,003 2014 Certificates of Obligation Foster Crossing Water Line B $583,600 Water Impact Fees (Extension to U.S. 75) U.S. 75 Utility Relocation - $1,867,571 TxDOT and Collin County reimbursements CCOL to FM 455 East Hackberry Reconstruction $923,825 Future Debt Issuance (SH5 to Slayter Creek) Existing Road Resurfacing $1,500,000 Future Debt Issuance Ferguson Road (Hackberry to $695,800 Future Debt Issuance Rosamond) Hackberry West (Ferguson to $596,500 Future Debt Issuance U.S. 75) Rosamond West (Existing $796,500 Future Debt Issuance terminus to U.S. 75) 92 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' CAPITAL IMPROVEMENTS PLAN Capital Projects FY18 FY 19 FY 20 FY 21 FY 22 TBD Total BUILDINGS 35,559,050 35,559,050 New City Hall 17,000,000 17,000,000 Fire Station #2 3,848,000 3,848,000 New Police Station 7,550,000 7,550,000 Fire Station #1 7,161,050 7,161,050 WATER AND WASTEWATER 3,606,174 1,400,000 4,075,000 292,807 9,373,981 Collin Pump Station Activation 442,000 - 442,000 East Hackberry Waterline 147,807 147,807 Foster Crossing Water Line 713,003 - - 713,003 Foster Crossing Water Line B Extension to US 75 583,600 583,600 Grayson Pump Station 3,075,000 3,075,000 Sherley Elevated Storage Tank Rehab - - - - 145,000 145,000 State Hwy 5 Utility TBD TBD US 75 Utility Relocation - CCOL to FM 455 1,867,571 1,867,571 US 75 Utility Relocation- FM 455 to GCL 400,000 400,000 Wastewater Line Rehabilation (Based on I&I Study) 1,000,000 1,000,000 WWTP Upgrades (Rotary Press, UV System) 1,000,000 1,000,000 STREETS 4,672,625 175,000 190,000 205,000 220,000 38,466,276 43,928,901 Annual Rehab Program 160,000 175,000 190,000 205,000 220,000 235,000 1,185,000 E. Hackberry Reconstruction SH 5 to Sla ter Creek 923,825 923,825 Existing Road Resurfacing 1,500,000 - 1,500,000 Ferguson Road - (Hackberry to Rosamond) 695,800 5,745,199 6,440,999 Ferguson Road (Taylor to CCOL 14,362,594 14,362,594 Hackber West - (Ferguson to US 75 596,500 - 4,691,996 5,288,496 Mantua Rd.ICR 371 1,943,320 1,943,320 Rosamond West(Existing terminus to US 75 796,500 6,588,167 7,384,667 Taylor Blvd. (Ferguson to US 75 - - 4,900,000 4,900,000 Leonard North TBD TBD Leonard South TBD TBD PARKS 250,000 - 287,000 537,000 NSP Improvements - Dredging of Ponds 80,000 - 80,000 Dog Park 287,000 287,000 NSP Park Driveway 170,000 - 170,000 VEHICLES 155,000 1,000,000 55,000 1,090,000 2,300,000 FD - Replace E-901.2010 E-One 1,000,000 1,000,000 FD - Replace E-902- 2002 Freightliner replace with Quint 1,000,000 - 1,000,000 ST - 2015 Peterbilt 337 Dump Truck 90,000 90,000 ST- F350 With Cement Mix Insert 80,000 80,000 WA - 2000 International 4700 T44E Dump Truck 75,000 75,000 WW - 2016 D-3500 wlcrane 55,000 - 55,000 MACHINERY & EQUIPMENT 80,500 407,500 30,000 375,000 361,000 1,254,000 FD - Heart Monitor #1 30,000 33,000 63,000 FD - Eagle Air Cadet SCBA air compressor 50,000 - 50,000 FD - SCBA's 120,000 120,000 240,000 FD - Traffic Light Control System 30,500 10,500 - 41,000 PK - 2007 Rhino Mower SR15 ID #5301 B 25,000 25,000 PK - 2009 John Deer 5083 Tractor ID#5301 62,000 62,000 PK - 2010 Toro 5900 6 Gang Mower ID#5402 - 92,000 - - 92,000 PK - 2010 Toro Reel Mower 3100D ID#5403 35,000 35,000 PK - 2012 Kubota Tractor ID#5302 and attachments 30,000 30,000 PK - 2015 John Deer Mower Flex Wing Attachment - - 31,000 31,000 PK - Vacuumlverticutter to clean thatch from fields 45,000 45,000 WA- 2012 Mini Excavator 75,000 75,000 WA - Vermeer V X50.500Vac-Trailer - 85,000 85,000 WW - 2004 Pipe Hunter Sewer Jet Machine 80,000 80,000 WW - Vac Truck 300,000 300,000 8,528,799 1,810,500 5,672,500 235,000 650,000 76,056,133 92,952,932 93 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Component Units The City of Anna is closely involved with the Anna Economic Development Corporation (EDC) and the Anna Community Development Corporation (CDC). The corporations are sometimes referred to as Type A and Type B corporations (respectively). These corporations are presented in the annual budget as a component unit of The City of Anna. Each corporation acts under the direction of a seven -member board appointed by the City Council and has their own budget separate and distinct from the City of Anna budget. In addition to being managed by their boards, both the EDC and CDC budgets must be approved by the City Council. As discussed previously in this budget, the city sales tax rate is 8.25%. The state takes 6.5% leaving 2% in the city. Prior to April 2017, of the remaining 2%, the City of Anna received 1 %, and the EDC and CDC each received 0.5%. However, legislation authorized cities to hold an election to reallocate the 2% local option sales tax. In November 2016, the City held an election to defund the sales and use tax for the Type A Economic Development Corporation, and to increase the sales tax by an additional 0.25% for the Type B Community Development Corporation. In addition, the City sales tax was increased by 0.25% to 1.25%. Revenue from the additional 0.25% will be used to fund road and transportation projects. The sales tax reallocation went into effect on April 1, 2017. The EDC budget will remain through FY 2018 to show revenue generated from a lease agreement on a small business incubator operated out of the old post office which is owned by the EDC. The CDC will rely almost exclusively on sales tax for their revenue. The table below illustrates the revenue sources for the EDC and CDC. In FY 2017, the CDC sold bonds in order to purchase land for a business park. CDC Revenue ACTUAL 8UDGET ESTIMATE PROPOSED % CHANGE SALES TAX $395,577 $425,00D $593,1353 5822,615 93.56% INTEREST $2,894 $2,500 $1,200 $1,800 -28.00% BOND PROCEEDS % $1,S50,000 $1,850,000 �a 0-00% TRANSFER IN - EDC $O $725,000 $725,00D $0 -100.OD% TOTAL $399,471 $3,002,SDO $3,169,253 82 A15 -72.M% 94 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' EDC Revenue ACTUAL BUDGET ES71MATE PROPOSED 95 CHANGE SALES TAX S385,577 S300,000 $3UO,Q00 $0 -100.00% INTEREST $3,986 $1,700 $1,750 $650 -61.76% RENTAL $12,500 $17,700 $18,882 $25,716 45_29% MISCELLANEOUS $47,030 $.42,780 $43.9m $45,460 0-00% TOTAL $449,094 $362,180 $364,612 $72,846 -90.16% Type B corporations have the ability to perform all the same functions as Type A corporations, as well as additional projects not authorized for Type A corporations. The CDC will continue to pursue projects that improve the quality of life in Anna through projects ranging from the creation of jobs to investments in park facilities. Improvements funded through the CDC have specific eligibility requirements that must be met in order to receive funding. Chapter 501 of the Local Government Code govern both Type A and Type B corporations. Additionally, Chapter 504 specifically governs Type A corporations while Chapter 505 specifically governs Type B corporations. 95 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Community Development Corporation Purpose / Description The Anna Community Development Corporation works to expand The City's business tax base and professional workforce through targeted economic development. The Corporation also identifies and funds community facilities and related projects that enhance and improve the quality of life in Anna. FY 2017 Accomplishments • Partnered with the Economic Development Corporation to support the Greater Anna Chamber of Commerce and their 5 annual community events. • Partnered with the City to fund and develop a new city brand identity • Purchased in partnership with the Economic Development Corporation an 85-acre tract of land for a business park. • Negotiated an incentive agreement to bring Kirby Smith to Anna as the first tenant of the business park • Supported the Parks Department with expenses related to personnel, park amenities, and park projects FY 2018 Objectives • Continue to promote community functions that foster civic pride through partnerships with GACC, Anna ISD, and other community organizations. • Maintain appropriate cash flow and coverage ratios for sound fiscal health and bond ratings • Fund as appropriate improvements to the City's parks and park amenities • Implement through targeted marketing efforts the City's new brand identity • Pursue targeted economic development consistent with the City's Strategic Plan • Attend the ICSC local and national conferences to promote the Anna brand and build relationships with retailers and developers. • Identify opportunities to build the professional workforce in Anna through partnerships with businesses and educational Institutions. • Continue to promote development of the new CDC Business Park New & Noteworthy for FY 2018 The sales tax reallocation election increased the sales tax revenue allocation from 0.5% to 0.75%. The Community Development Corporation has absorbed most of the functions and expenses of the Economic Development Corporation. A full-time CDC Chief Administrative Officer will be hired to manage the City's economic development efforts and provide staff support to the Community Development Corporation and Economic Development Corporation. The Assistant to the City Manager position will supervise the CDC Chief Administrative Officer. The CDC will begin paying the economic development incentive grant to Chief Partners to help off -set infrastructure costs for the development of Anna Town Center, Phase I. 96 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY 2018 PROPOSED CDC BUDGET PAYROLL, 10% SERVICES, 90 CDC Expenditure Summary ACTUAL BUDGET ESTIMATE PROPOSED %CHANGE PAYROLL $D $0 $0 $77,155 0.00% SUPPLIES $39 $550 $475 $2,90D 427.27% MAINT $D $0 $0 $0 0.00% SERVICES $27S,165 $3",200 $346,198 $722,317 108.64% CAP EX $58,816 $2,958,136 $2,9S8,136 $0 0.00% TOTAL $334,D19 O W,91l6 $3,304,9D9 $902,372 -75.72% CDC FTE SCHEDULE Description FY14 FY15 FY16 FY17 FY18 Economic Development Officer 8S 0-5 0-5 0-5 0 CDC Chief Administrative Ofter 0 0 0 0 1 TOTAL 0,5 0-5 0.5 0.5 1 97 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Economic Development Corporation Purpose / Description The Anna Economic Development Corporation works to coordinate efforts to expand The City's business tax base with a focus on creating primary jobs within the City of Anna FY 2017 Accomplishments • Partnered with the CDC to support the Greater Anna Chamber of Commerce and their 5 annual community events. • Partnered with the City to fund and develop a new city brand identity • Partnered with the City to successfully reallocate a portion of sales tax • Renovated the property at 312 North Powell Parkway into Inc -Cube • Cultivated relationships with medical groups and hospitals that could potentially locate in Anna FY 2018 Objectives • Maintain appropriate cash flow and coverage ratios for sound fiscal health • Promote and maintain Inc -Cube as an opportunity for small businesses to locate in Anna • Implement through targeted marketing efforts the City's new brand identity 98 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' FY 2018PROPOSED EDC BUDGET 81% ACTUAL SUPPLIES $1,177 MAI NT $3,700 SERVICES S519,233 CAP EX $50,000 TOTAL $574,110 MAINT EDC Expenditure Summary BUDGET ESTIMATE PROPOSED %CHANGE $2,500 $2,500 $0 -100.00% 22.000 $11,570 510,000 -54.55% $137,850 $147,130 $48,555 -64.70% 937,650 $937,650 % 0,00% 1,10O.000 $1,098,85o SS8,656 -94.67% 99 General Debt Service Utility Capital Component Supplemental Overview Fund Fund Fund Improvements Units Information Anna' Supplemental Information The supplemental Information section contains the following information: • Capital Improvements Plan • Debt Management Plan • Bond Ratings • Financial and Investment Policies • Budget Information from City Charter • Budget Ordinance 100 CITY OF ANNA FY 2018 CAPITAL IMPROVEMENTS PLAN The addition of a permanent structural improvement or the restoration of some aspect of property that will either enhance the property's overall value or increases its useful life *all costs presented in the plan are subject to available funding and periodic review and revision, inclusion in the plan is not a guarantee of funding **all images used to depict a project do not necessarily reflect the actual project and may change based upon need and available products 101 BUILDINGS A relatively permanent enclosed construction over a plot of land, having a roof and usually windows and often more than one level, used for any of a wide variety of activities 102 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD City Hall Admin Total Project Cost $ 17,000,000 FY 18 Budget $ Project Description Consistent with the Downtown Revitalization Plan, the City plans to build a new City Hall. While conceptual at this point, the new space will provide a centralized location to interact ; with all City service except for public safety and public works Regulatory or Legal Mandates Operational Necessity/Justification With current and future growth projections for the city and the ADA requirements, competitive bids region, we are planning for TBD needs. We have outgrown our facilities and are in need of updated and permanent accommodations. City Sources of Funding Non -City Sources of Funding Modest amounts of fund balance if available and approved Bonds Proposed Project Budget Land Acquisition 800,000 800,000 Testing Services 32,000 32,000 Design Costs 600,000 600,000 Const. Costs 14,060,000 14,060,000 Const. Mngmt. - Furn/Fixt/Equip 598,000 598,000 Engineering 200,000 200,000 Other Prof. Fees 200,000 200,000 Contingencies 510,000 510,000 Total 17,000,000 17,000,000 103 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Fire Station #2 Fire Total Project Cost $ 3,848,000 FY 18 Budget $ Project Description As the city of Anna grows and population densities, sub -divisions and commercial development increases so does the need to provide timely service to those portions of our community that exceed - benchmark response times. A second station will facilitate efficient and effective response to areas that may be underserved. L� - - Regulatory or Legal Mandates Operational Necessity/Justification To maintain effective response capabilities in new growth areas None of the city. City Sources of Funding Non -City Sources of Funding Bonds, and there may be some opportunity for limited grant funding assistance but it is not anticipated that this would provide full funding, if any, for this project. Land will be provided as part of a development agreement. Proposed Project Budget :. Land Acquisition Testing Services 14,000 14,000 Design Costs 262,000 262,000 Const. Costs 3,254,000 3,254,000 Const. Mngmt. - Furn/Fixt/Equip 136,000 136,000 Engineering 33,000 33,000 Other Prof. Fees 38,000 38,000 Contingencies 111,000 111,000 Total 3,848,000 3,848,000 104 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD New Police Station Police Total Project Cost $ 7,550,000 FY 18 Budget $ Project Description As identified in our space need assessment conducted in FY 14, the City will need to build a new Police Station to accommodate the current and expected grout. Regulatory or Legal Mandates Operational Necessity/Justification With current and TBD growth projections for the city and the ADA requirements, competitive bids region, we are planning for TBD needs. When the new City Hall is complete it will free up some space; however, a new facility will ultimately be necessary. City Sources of Funding Non -City Sources of Funding Bonds Proposed Project Budget Land Acquisition - Testing Services 23,000 23,000 Design Costs 529,000 529,000 Cons. Costs 6,173,480 6,173,480 Const. Mngmt. - Furn/Fixt/Equip 427,000 427,000 Engineering 63,000 63,000 Other Prof. Fees 114,000 114,000 Contingencies 220,520 220,520 Total 7,550,000 7,550,000 105 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Fire Station #1 Fire Total Project Cost $ 7,161,050 FY 18 Budget $ Project Description The current fire station, built in 1967 has had several additions and renovations. It has served the community well. However, it is currently not efficient or effective in serving the community for the long term. A new facility incorporating drive through apparatus bays, offices, storage, administrative & training areas, crew quarters and amenities is greatly needed. The facility would be designed to meet the needs of Anna for the next 30+ years and would provide a much greater level of enhanced customer service then the current facility. Additionally, the design would help anchor to future growth along i highway 5. Regulatory or Legal Mandates Operational Necessity/Justification The current fire station is somewhat limited in its ability to None support the growing community for effective and efficient operations of the Fire Department City Sources of Funding Non -City Sources of Funding Bonds, and there may be some opportunity for limited grant funding assistance but it is not anticipated that this would provide full funding, if any, for this project. Proposed Project Budget Land Acquisition Testing Services 20,000 20,000 Design Costs 432,000 432,000 Const. Costs 6,007,050 6,007,050 Const. Mngmt. - Furn/Fixt/Equip 408,000 408,000 Engineering 51,000 51,000 Other Prof. Fees 62,000 62,000 Contingencies 181,000 181,000 Total 7,161,050 7,161,050 106 1 j � o � � WATER AND SEWER A transparent, odorless, tasteless liquid, a compound of hydrogen and oxygen; Liquid and solid waste carried off in sewers or drains 107 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 Collin Pump Station Activation Water Total Project Cost $ 442,000 FY 18 Budget $ 442,000 Project Description F; With the well and surface water blending projects complete, the next step is to acitvate the Collin Pump Station. Collin Pump Station is a surface water take point. The Foster Crossing Water Line along with the activation of this pump station will allow surface water to be pumped into newer sections of the system reducing potential water quality issues that could be casued by introducing unblended surface water in the older section of town. Regulatory or Legal Mandates Operational Necessity/Justification The city is approaching and may exceed the TCEQ This project is necessary in order to accommodate TBD growth, mandated maximum daily capacity our water activate an existing unused asset, and provide for redundancy system. Upgrades are necessary to keep pace with within the water system. growth. City Sources of Funding Non -City Sources of Funding Impact fee funds. 2014 Bond. Proposed Project Budget Land Acquisition Testing Services Design Costs - Const. Costs 328,131 328,131 Const. Mngmt. - Furn/Fixt/Equip - Engineering 72,090 72,090 Other Prof. Fees 9,011 9,011 Contingencies 32,768 32,768 Total 442,000 442,000 108 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD E. Hackberry Water Line Water Total Project Cost $ 147,807 FY 18 Budget $ Proiect Description Relocation of 1,050 linear feet of 8" water line along Hackberry Dr. betweeen Slayter Creek and SH 5 to make room for the ultimate 4-lane pavement section. + r Regulatory or Legal Mandates Operational Necessity/Justification N/A Hackberry Rd. can be improved per the Phase 1 pavement plan without relocating this water line, however, the road project cannot proceed to Phase 2 without relocating the water line. City Sources of Funding Non -City Sources of Funding To be determined. N/A Proposed Project Budget Land Acquisition 4,029 4,029 Testing Services 2,819 2,819 Design Costs 28,192 28,192 Const. Costs 112,767 112,767 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 147,807 147,807 109 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 Foster Crossing Water Line Water Total Project Cost $ 713,003 FY 18 Budget $ 713,003 Project Description Installation of 6,750 linear feet of twelve -inch water line generally along Foster Crossing between the existing 18" line along the DART rail and the Pecan Grove Subdivision. Regulatory or Legal Mandates Operational Necessity/Justification N/A The Pecan Grove Water Line is necessary in order to provide a critical water line loop, serve TBD development and enable the City to fully utilize the Collin Pump Station located near the Collin County Outer Loop. City Sources of Funding Non -City Sources of Funding 2014 Certificate of Obligation. N/A Proposed Project Budget Land Acquisition - Testing Services 16,941 16,941 Design Costs - Const. Costs 677,622 677,622 Const. Mngmt. - Furn/Fixt/Equip - Engineering 18,440 18,440 Other Prof. Fees - Contingencies Total 713,003 713,003 110 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 FCWL B Water Total Project Cost $ 583,600 FY 18 Budget $ 583,600 Project Description Installation of an additional 2,792 linear feet of twelve -inch water line generally along Foster Crossing between the Pecan Grove Subdivision and US 75. k Regulatory or Legal Mandates Operational Necessity/Justification N/A This project would extend the Foster Corssing Water Line to US 75 from Pecn Grove. The line would serve TBD development and enable the City to fully utilize the Collin Pump Station located near the Collin County Outer Loop. City Sources of Funding Non -City Sources of Funding Impact Fees. N/A Proposed Project Budget Land Acquisition 42,350 42,350 Testing Services 11,519 11,519 Design Costs 69,000 69,000 Const. Costs 460,731 460,731 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 583,600 583,600 111 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 Grayson Pump Station Water Total Project Cost $ 3,075,000 FY 18 Budget $ Project Description Installation of pump station, pumps, back-up generator, and all piping and appurtenences. Construction of a 500,000 gallon ground storage reservoir. x ~� x • Regulatory or Legal Mandates Operational Necessity/Justification Requirement for pumping and storage capacity. While the Foster Crossing Water Line and Collin Pump Station activation will provide capacity for the short term, the Grayson Pump Station will need to be constructed in order to to meet projected demand. The design is complete but the layout may be modified due to the acquisition of the adjacent property. City Sources of Funding Non -City Sources of Funding To be determined. Proposed Project Budget Land Acquisition - Testing Services - Design Costs - Const. Costs 3,075,000 3,075,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 3,075,000 3,075,000 112 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Sherley EST Restoration Water Total Project Cost $ 145,000 FY 18 Budget $ Proiect Description � Restoration of the Sherley Elevated Storage Tank including any potential metal work, potential lead mitigation, sandblasting, prime coat and repaint. J&! Regulatory or Legal Mandates Operational Necessity/Justification The tank is a historic landmark, is located in our historic district, stands near a historic church and should be preserved. Tanks of this type were common in the 1920's and this tank is from that era. City Sources of Funding Non -City Sources of Funding To be determined. The cost would be less if lead mitigation was Possible grant funding from the Texas Historical Commission. performed prior to the last repaint. Cost to restore the tank We need to apply to have the tank included in the National with no lead mitigation is estimated at between $30,000 and Register of Historic Places in order to qualify for a Certified $60,000. Local Government Grant. Grant funding is available for developing a preservation plan/ordinance as well. Proposed Project Budget Land Acquisition - Testing Services 4,000 4,000 Design Costs 6,000 6,000 Const. Costs 135,000 135,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees - Contingencies - Total 145,000 145,000 113 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD SH 5 Utility Relocation Water Total Project Cost $ FY 18 Budget $ Project Description oo Regulatory or Legal Mandates Operational Necessity/Justification Water and wastewater lines must be relocated in order for the TxDOT. reconstruction of SH 5 to be completed. City Sources of Funding Non -City Sources of Funding Collin County and TxDOT. Proposed Project Budget Land Acquisition TBD Testing Services TBD Design Costs TBD Const. Costs TBD Const. Mngmt. TBD Furn/Fixt/Equip TBD Engineering TBD Other Prof. Fees TBD Contingencies TBD Total TBD 114 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 US 75 Utility Relocation Water Total Project Cost $ 1,867,571 FY 18 Budget $ 1,867,571 Project Description Relocation of water and sewer lines in conflict with improvements to US 75 as proposed by the Texas Department of Transportation. 7%. Zak Regulatory or Legal Mandates Operational Necessity/Justification Water and wastewater lines must be relocated in order for the TXDOT. reconstruction of US 75 to be completed. City Sources of Funding Non -City Sources of Funding Collin County and TxDOT. Proposed Project Budget Land Acquisition 143,720 143,720 Testing Services 36,493 36,493 Design Costs 227,650 227,650 Const. Costs 1,459,708 1,459,708 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees - Contingencies - Total 1,867,571 1,867,571 115 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 19 US 75 Utility Relocation Water Total Project Cost $ 400,000 FY 18 Budget $ Project Description Relocation of water and sewer lines in conflict with improvements to US 75 between FM 455 and the Grayson County Line. Y + Regulatory or Legal Mandates Operational Necessity/Justification TxDOT. Water and wastewater lines must be relocated in order for the reconstruction of US 75 to be completed. City Sources of Funding Non -City Sources of Funding Collin County and TxDOT. Proposed Project Budget Land Acquisition Testing Services Design Costs - Const. Costs 400,000 400,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 400,000 400,000 116 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 19 WW Line Rehab Sewer Total Project Cost $ 1,000,000 FY 18 Budget $ Project Description Replacement of old line based on recommendations from the FY 17 / FY 18 1&1 Study. { Regulatory or Legal Mandates Operational Necessity/Justification Avoid fines from violations, less cost to treat wastewater. Old sewer lines may allow storm water to infiltrate into the collection system causing regulatory violations due to bypassing at the plant or sanitary sewer overflows. City Sources of Funding Non -City Sources of Funding To be determined. To be determined. Proposed Project Budget Land Acquisition Testing Services Design Costs 100,000 100,000 Const. Costs 900,000 900,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 1,000,000 1,000,000 117 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 WWTP Upgrades Sewer Total Project Cost $ 1,000,000 FY 18 Budget $ Project Description Upgrade existing equipment and appurtenances to meet TCEQ guidelines and allow for maximum useful life and efficient operations of the existing .' i WWTP. Replacement of belt press. UV system upgrades. _ e 7 Regulatory or Legal Mandates Operational Necessity/Justification Texas Commission on Environmental Quality (TCEQ) requires In order to keep pace with growth and avoid costly and certain standards be maintained in order to operate a WWTP. unnecessary TCEQ violations. This project will allow the city to make necessary upgrades to the WWTP. City Sources of Funding Non -City Sources of Funding Sewer impact fees if available and consistent with CIP plan. To be determined. Proposed Project Budget Land Acquisition Testing Services Design Costs 100,000 100,000 Const. Costs 900,000 900,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 1,000,000 1,000,000 118 STREETS A public thoroughfare, usually paved, in a village, town, or city 119 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department Annually Street Rehab Program Streets Total Project Cost $ 1,185,000 FY 18 Budget $ 160,000 Project Description Each year the city will reserve $100,000+ of general fund f revenues to repair a street. The particular street project each ,. year will determined based upon the level of wear found upon city streets. Staff recommends increasing the amount by $15,000 each year. a+ Regulatory or Legal Mandates Operational Necessity/Justification City streets have an anticipated life expectancy. As the city Competitive bids, safety of citizens. grows and the streets experience wear and tear roads will need to be repaired/replaced. City Sources of Funding Non -City Sources of Funding General Fund revenues. Proposed Project Budget :. Land Acquisition Testing Services Design Costs Const. Costs 160,000 175,000 190,000 205,000 220,000 235,000 1,185,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 160,000 175,000 190,000 205,000 220,000 235,000 1,185,000 120 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 Hackberry - Slayter Creek Streets Total Project Cost $ 923,825 FY 18 Budget $ 923,825 Project Description Reconstruct Hackberry Lane from Highway 5 to Slayter Creek. Hackberry Lane transitions from a four lane divided road to a narrow two lane road. Project will improve the transition, install curb and gutter, and possibly create a turn lane at Highway 5. As of 10/1/16 the road is fully designed. Next steps will be to bid and construct. Regulatory or Legal Mandates Operational Necessity/Justification With the growth in the West Crossing development, Hackberry lane is experiencing increased traffic. This particular section needs to be improved for safety reasons as well as road capacity. City Sources of Funding Non -City Sources of Funding Impact fees, General Obligation Debt. Proposed Project Budget Land Acquisition Testing Services Design Costs - Const. Costs 900,735 900,735 Const. Mngmt. - Furn/Fixt/Equip - Engineering 23,090 23,090 Other Prof. Fees - Contingencies - Total 923,825 9231825 121 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 Existing Road Resurfacing Streets Total Project Cost $ 1,500,000 FY 18 Budget $ 1,500,000 Project Description Major street rehabilitaiton project beyond the usual $100,000+ f that is normally spent on road rehabilitation. Regulatory or Legal Mandates Operational Necessity/Justification City streets have an anticipated life expectancy. As the city Competitive bids, safety of citizens. grows and the streets experience wear and tear roads will need to be repaired/replaced. City Sources of Funding Non -City Sources of Funding General Obligation bond. Proposed Project Budget :. Land Acquisition Testing Services Design Costs Const. Costs 1,500,000 1,500,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 1,500,000 1,500,000 122 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 - Future Ferguson North Streets Total Project Cost $ 6,440,999 FY 18 Budget $ 695,800 Project Description Design and acquire right-of-way for Ferguson between Hackberry and future Rosamond. Road is a future 6-lane divided in 120' of right-of-way. �_r Xaai Lany,a Regulatory or Legal Mandates Operational Necessity/Justification This road connects Ferguson to FM 455 providing connectivity to 2 major east -west corridors namely Hackberry and future Rosamond. City Sources of Funding Non -City Sources of Funding Dedicated fund balance and revenue for streets. General Obligation bond. Proposed Project Budget Land Acquisition 100,000 100,000 Testing Services - Design Costs 595,800 595,800 Const. Costs 4,787,666 4,787,666 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees - Contingencies 957,533 957,533 Total 695,800 5,745,199 6,440,999 123 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Ferguson South Streets Total Project Cost $ 14,362,594 FY 18 Budget $ Project Description Construct 1.2 miles of roadway connecting Ferguson between Taylor Blvd. and the Collin County Outer Loop (CCOL). Road is a future 6-lane divided in 120' of right-of-way. Phase 1 would ELLS, construct 2 concrete curb and gutter lanes and include a 3-lane bridge. [13in ■L Ya dilar 4ee}j yd A Reeulatory or Legal Mandates Operational Necessity/Justification This project is a top priority due to the connectivity to two regional roadways (FM 455 and the CCOL). The project gets traffic to our population center without having to use the congested intersections of FM 455 at US 75 and FM 455 at SH 5. City Sources of Funding Non -City Sources of Funding Dedicated fund balance and revenue for streets. General Bonds Obligation bond. Proposed Project Budget Y Land Acquisition 1,332,830 1,332,830 Testing Services 284,476 284,476 Design Costs 1,216,288 1,216,288 Const. Costs 11,379,000 11,379,000 Const. Mngmt. - - Furn/Fixt/Equip Engineering - - Other Prof. Fees 150,000 150,000 Contingencies - - Total 14,362,594 14,362,594 124 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 - Future Hackberry West Streets Total Project Cost $ 5,288,496 FY 18 Budget $ 596,500 Project Description Design and acquire right-of-way for 1 mile of roadway connecting Hackberry between Avery Pointe (near Ferguson) and US 75. Road is a future minor collector. Regulatory or Legal Mandates Operational Necessity/Justification This project provides connectivity between 3 major north -south corridors namely US 75, Ferguson and SH 5. City Sources of Funding Non -City Sources of Funding Dedicated fund balance and revenue for streets. General Obligation bond. Proposed Project Budget Land Acquisition 100,000 100,000 Testing Services - Design Costs 496,500 496,500 Const. Costs 3,909,997 3,909,997 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees - Contingencies 781,999 781,999 Total 596,500 4,691,996 5,288,496 125 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Matua Rd/CR 371 Streets Total Project Cost $ 1,943,320 FY 18 Budget $ Project Description Reconstruct Mantua Rd./CR 371 from Highway 5 to U.S. 75 P Regulatory or Lei?al Mandates Operational Necessity/Justification In preparation for and response to growth, this is a future project the city anticipates to meet our transportation needs. City Sources of Fundiniz Non -City Sources of Funding General Fund Revenue. Bonds. Proposed Project Budget Land Acquisition Testing Services Design Costs - Const. Costs 1,943,320 1,943,320 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies Total 1,943,320 1,943,320 126 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 - Future Rosamond West Streets Total Project Cost I $ 7,384,667 FY 18 Budget $ 796,500 Project Description`s Design and acquire right-of-way for a new roadway between existing Rosamond (near SH 5) and FM 2862. Rosamond is a •�� M1.hvray . Y future 6-lane divided major collector in 120' of right-of-way. Tqf _ ti„x_V 1f.ihYnrR•• I.�.+trV*ifl ��a ■.X.i i Regulatory or Legal Mandates Operational Necessity/Justification This project would connect SH 5 to US 75 providing needed connectivity. City Sources of Funding Non -City Sources of Funding Dedicated fund balance and revenue for streets. General Obligation bond. Proposed Project Budget Land Acquisition 100,000 100,000 Testing Services - Design Costs 696,500 696,500 Const. Costs 5,490,139 5,490,139 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees - Contingencies 1,098,028 1,098,028 Total 796,500 6,588,167 7,384,667 127 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Taylor Blvd. Streets Total Project Cost $ 4,900,000 FY 18 Budget $ Project Description Reconstruction of 1.1 miles of roadway between US 75 and Ferguson Parkway. Road is a TBD minor collector in 80' of right- Y• ;Sa.� , I,.,..�... Regulatory or Legal Mandates Operational Necessity/Justification The current roadway is a 2-lane chip -seal road. This project is an important component of the City's overall transportation plan providing connectivity between US 75 and neighborhoods south of FM 455 as well as connecting to Ferguson. City Sources of Funding Non -City Sources of Funding Dedicated fund balance and revenue for streets. Bonds Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs 4,900,000 4,900,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 4,900,000 4,900,000 128 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Leonard North Streets Total Project Cost $ FY 18 Budget $ Project Description Construct 0.88 miles of roadway connecting future Finley to FM 455. Road is a future major collector 6-lane divided in 120' of +`t" right-of-way. _ L `Oil A I LI fk l711. 3H. 44 tiarN EII!{� oExlatJ_ L�vaawrdl r Regulatory or Legal Mandates Operational Necessity/Justification This project is a major section of Leonard needed to connect the CCOL to FM 455 east of SH 5. As the ISD builds its new campuses along Leonard south of Anna Crossing, this section will play a role in connectivity to FM 455. City Sources of Funding Non -City Sources of Funding Dedicated fund balance and revenue for streets. General Bonds Obligation bond. Proposed Project Budget 1 : . Land Acquisition TBD Testing Services TBD Design Costs TBD Const. Costs TBD Const. Mngmt. TBD Furn/Fixt/Equip TBD Engineering TBD Other Prof. Fees TBD Contingencies TBD Total 129 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Leonard South Streets Total Project Cost $ FY 18 Budget $ Project Description Construct 0.85 miles of roadway connecting future Leonard Blvd. between the Collin County Outer Loop (CCOL) and Sharp St. Future major collector 6-lane divided in 120' of right-of-way. - . • L*4nMFd Blvd. .... � Loop to 9outh z End of FAslinq Leonard) -} IkI.. Vow Regulatory or Legal Mandates Operational Necessity/Justification This project connects the CCOL to the Anna Crossing development where existing Leonard ends today. The road is also adjacent to a major school site and crosses future Foster Crossing a future 4-lane divided roadway. City Sources of Funding Non -City Sources of Funding Dedicated fund balance and revenue for streets Proposed Project Budget Land Acquisition TBD Testing Services TBD Design Costs TBD Const. Costs TBD Const. Mngmt. TBD Furn/Fixt/Equip TBD Engineering TBD Other Prof. Fees TBD Contingencies TBD Total 130 •fir~?'',- '; •t ln 71� •� -. ; �'r.:t+�., _ a�'.-y�y�ys silt XN 5. r . L ��-- .r. City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 NSP Improvements Parks Total Project Cost $ 80,000 FY 18 Budget $ 80,000 Project Description Dredge Ponds Regulatory or Legal Mandates Operational Necessity/Justification Capacity of Ponds and to remove siltation/growth that is None inhibiting the fishability and enjoyment of the ponds. City Sources of Funding Non -City Sources of Funding Parks Trust Fund Revenuess Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs 80,000 80,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 80,000 80,000 132 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department Future Dog Park Parks Total Project Cost $ 287,000 FY 18 $ Project Description The Park would include a concrete parking lot and access to T White Street and the cross access ($141,000), a steel fence ($84,000), new trail ($25,000), pergola shade structure ($10,000) and equipment ($22,000). Equipment would be benches, Water Fountains, Trash Cans, Obstacle, and Misc.). Regulatory or Legal Mandates Operational Necessity/Justification The City of Anna parks master plan is a comprehensive plan for None an interconnected top notch park system. Anna is known for its park system and these improvements will enhance the City's park system City Sources of Funding Non -City Sources of Funding Parks Trust Fund Revenues, General Fund Revenues Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs 287,000 287,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 287,000 287,000 133 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 18 NSP Driveway Parks Total Project Cost $ 170,000 FY 18 Budget $ 170,000 Project Description Construct Entrance into Natural Springs Park that Lines up l WM' with median opening. Project would include a parking lot. war Regulatory or Legal Mandates Operational Necessity/Justification Na Provide access to Natural Springs Park and Park offices/building and equipment storage. City Sources of Funding Non -City Sources of Funding Park Trust Fund Proposed Project Budget 101 Land Acquisition Testing Services Design Costs - Const. Costs 170,000 170,000 Const. Mngmt. - Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies - Total 170,000 - - - 170,000 134 VEHICLES Any means in or by which someone travels or something is carried or conveyed 135 Budget Year (s FY 20 - Future Total Project Cost Project Description Schedule includes replacing unit E-902 with a quint in FY 20. And, replacing E-901 in future years. Regulatory or Legal Mandates All purchases will follow the City's purchasing policy and those guidelines set forth by Chapter 252; Local Government Code. City Sources of Funding General Fund Revenues City of Anna - Capital Projects Detail Sheet Project Name FD Vehicle Replacement $ 2,000,000 1 FY 18 Budget Department Fire Operational Necessity/Justification With the addition of multiple large commercial centers, and high rise apartments, and future hotels. The addition of an aerial device (quint) is required for life safety and property conservation. In addition the two current Fire Engines are getting older and require additional maintenance each year. The addition of a aerial device will be required to maintain our current ISO rating. Non -City Sources of Funding Bonds and grants if available. Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. - Furn/Fixt/Equip 1,000,000 1,000,000 2,000,000 Engineering - Other Prof. Fees Contingencies - Total 1,000,000 1,000,000 2,000,000 136 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Skid Steer Replacement Streets Total Project Cost $ 90,000 FY 18 Budget $ Project Description Replacement of 2015 Peterbilt Dump Truck in 10 years per replacement schedule. Regulatory or Legal Mandates Operational Necessity/Justification Replacement per 10-year replacement schedule. City Sources of Funding Non -City Sources of Funding General fund revenue and reserves. Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 90,000 90,000 Engineering - Other Prof. Fees Contingencies - Total 90,000 90,000 137 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 19 International Replacement Water Total Project Cost $ 75,000 FY 18 Budget $ Project Description ..r Replace 2000 International Dump Truck. This truck was orignally replaced by the new Peterbilt dump truck but is now needed in other departments due to work load. i . Regulatory or Legal Mandates OOoerational Necessity/Justification Equipment ages and requires replacement based upon useful life. Replacements will be evaluated based upon department need and available resources. City Sources of Funding Non -City Sources of Funding Utility Fund Revenue and reserves. Proposed Project Budget :D Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. - Furn/Fixt/Equip 75,000 75,000 Engineering - Other Prof. Fees Contingencies - Total 75,000 75,000 138 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 22 Street Vehicle Replacement Sewer Total Project Cost $ 55,000 FY 18 Budget $ Project Description Replace fleet trucks as needed based upon operational requirements and life span of vehicles. Recommend replacement of the 2016 D-3500 with crane in FY 22. Regulatory or Legal Mandates Operational Necessity/Justification Trucks age and require replacement based upon useful life of the equipment. Replacements will be evaluated based upon department need and available resources. City Sources of Funding Non -City Sources of Funding Utility Fund revenue and reserves. Proposed Project Budget Land Acquisition - Testing Services - Design Costs - Const. Costs - Const. Mngmt. - Furn/Fixt/Equip 55,000 55,000 Engineering - Other Prof. Fees Contingencies - Total 55,000 55,000 139 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 19 Street Vehicle Replacement Streets Total Project Cost $ 80,000 1 FY 18 Budget $ Project Description Purchase of a 1-ton truck with cement mixer. Regulatory or Legal Mandates City Sources of Funding General Fund revenue and reserves. Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip Engineering Other Prof. Fees Contingencies Tota I 80,000 80,000 'l v Operational Necessitv/Justification The mixer would allow the streets department to purchase concrete at the mix plant for substantial saving in time and money. Crew would no longer have to be on the same schedule as the cement truck, this would make repairs faster.With this machine can buy up to 10 yards of concrete per week for $190 total. When delivered by an outside company, the cost is $140 per yard with a ten yard minimum for a total of $1,400. Proposed Project Budget Non -City Sources of Funding 80,000 80,000 140 MACHINERY AND EQUIPMENT An apparatus consisting of interrelated parts with separate functions, used in the performance of some kind of work; anything kept, furnished, or provided for a specific purpose 141 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 21 - TBD Heart Monitor Replacement Fire Total Project Cost $ 63,000 FY 18 Budget $ Project Description Currently, the Department responds to approximately 1400 f calls per year. Of these calls approximately sixty-two percent are Emergency Medical Services (E.M.S.) related. We have also - seen an increase of multiple calls occurring at the same time. I This project will replace the existing heart monitor and utilize it low. as a back up and training device. A second monitor would be . WAMMW purchased to support the growing community and service demands. Regulatory or Legal Mandates Operational Necessity/Justification The current heart monitor (Life Pak 12), has been in service All purchases will follow the City's purchasing policy and those guidelines set forth by Chapter 252; Local Government Code. since 2012. The maintenance contract will expire next year and it will no longer be able to be serviced. City Sources of Funding Non -City Sources of Funding General Fund Revenues, Fire Capital Fund Proposed Project Budget :. Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 30,000 33,000 63,000 Engineering - Other Prof. Fees Contingencies - Total 30,000 33,000 63,000 142 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 19 SCBA Air Compressor Fire Total Project Cost $ 50,000 FY 18 Budget $ Project Description This piece of equipment is utilized to refill the Department's Self Contained Breathing Air cylinders (SCBA's). The air that is , placed in these cylinders is a compressed air to assist the firefighter while wearing his SCBA in Hazardous environments. The air that is produced by the compressor is tested quarterly to assure it meets NFPA standards. ilm&-i Regulatory or Legal Mandates Operational Necessity/Justification The current compressor, is still in operating condition and All purchases will follow the City's purchasing policy and those guidelines set forth by Chapter 252; Local Government Code. passes air quality testing. As the unit continues to age it will need to be replaced with a new model, or a new unit will need to be placed in Station 2 when it is constructed. City Sources of Funding Non -City Sources of Funding General Fund Revenues, Fire Capital Fund Proposed Project Budget :. Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 50,000 50,000 Engineering - Other Prof. Fees Contingencies - Total 50,000 50,000 143 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 - TBD SCBA's Fire Total Project Cost $ 240,000 FY 18 Budget $ Project Description The purchase of 12 self contained breathing apparatus (SCBA) will allow for the replacement of all Department SCBA's. The Units have been refurbished in 2017 and life on the cylinders will expire in 2021. Keeping our SCBA's up to date with the current NFPA standard is critical. The life of these SCBA's will be expired and these units must be replaced at this time. - Regulatory or Legal Mandates Operational Necessity/Justification Life of the cylinders will be expiring and these units must be None replaced at this time. City Sources of Funding Non -City Sources of Funding Pending Grant Application, Fire Trust Grant opportunities will be sought and applied for when available. Proposed Project Budget :. Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 120,000 120,000 240,000 Engineering - Other Prof. Fees Contingencies - Total 120,000 120,000 240,000 144 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 19 - FY 20 Traffic Light Controls Fire Total Project Cost 1 $ 41,000 FY 18 Budget $ Project Description This purchase would equip traffic control systems with a system that would allow for safe entry into and away from a intersection. Emergency vehicles would be equipped with a signaling device that would activate the system located in the traffic signals and turn the intersection to red in all directions. As traffic counts increase this will be method to allow emergency vehicles safe access through controlled intersections to emergency scenes. Regulatory or Legal Mandates Operational Necessity/Justification This device allows vehicles equipped with signaling devices to None control intersections by turning the signal to red. Devices can also be used at gated communities, increases firefighter safety and decreases the chances of intersection accidents involving fleet vehicles. City Sources of Funding Non -City Sources of Funding General Fund Grant funding from various sources will be researched and applied for accordingly. Some cost may also be diverted to developers through agreements and possible road impact fees. Proposed Project Budget :. Land Acquisition - Testing Services Design Costs - Const. Costs 20,000 20,000 Const. Mngmt. - Furn/Fixt/Equip 10,500 10,500 21,000 Engineering - Other Prof. Fees Contingencies - Total 30,500 10,500 41,000 145 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 Rhino Mower Parks Total Project Cost $ 25,000 FY 18 Budget $ Project Description -i Replacement for 2007 Rhino Mower. SST? Regulatory or Legal Mandates Operational Necessity/Justification None Replacement for the Rhino mower to help with right a way mowing and any large areas. City Sources of Funding Non -City Sources of Funding General Fund Revenues, CDC Contributions Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 25,000 25,000 Engineering - Other Prof. Fees Contingencies - Total 25,000 25,000 146 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Tractor Replacement Parks Total Project Cost $ 62,000 FY 18 Budget $ Project Description A 85-HP Tractor for pulling a bushhog for maintaining road ditches and rough areas and for pulling the flex -wing grooming mowers in large open spaces areas such as Natural Springs Park and Slayter Creek Park — 5 Regulatory or Legal Mandates Operational Necessity/Justification None We currently use the tractor for pulling a bushhog for maintaining road ditches and rough areas. This would be a better steward of City funds since a smaller sized self propelled unit would be approximately $80,000. City Sources of Funding Non -City Sources of Funding Parks Trust Fund Revenues, General Fund Revenues, CDC None Contributions Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 62,000 62,000 Engineering - Other Prof. Fees Contingencies - Total 62,000 62,000 147 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 Replace Toro 5900 Parks Total Project Cost $ 92,000 FY 18 Budget $ Project Description Replace Toro 5900. rrF. Regulatory or Legal Mandates Operational Necessity/Justification This piece of equipment is still servicable but will need to be replaced in the distant TBD. Mower capacity allows for efficient mowing of large park areas. City Sources of Funding Non -City Sources of Funding General Fund Revenues Proposed Project Budget :. Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 92,000 92,000 Engineering - Other Prof. Fees Contingencies - Total 92,000 92,000 148 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 Replace Toro 3100D Parks Total Project Cost $ 35,000 FY 18 Budget $ Project Description Replace existing Toro 3100D Reelmaster mower. r Regulatory or Legal Mandates Operational Necessity/Justification This piece of equipment is reaching the end of its useful life and is important to establish and maintain quality playing surface on the ball fields. City Sources of Funding Non -City Sources of Funding General Fund Revenues Proposed Project Budget :. Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 35,000 35,000 Engineering - Other Prof. Fees Contingencies - Total 35,000 35,000 149 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Kubota tractor Parks Total Project Cost $ 30,000 FY 18 Budget $ Project Description Replacement for 2012 existing Tractor. • I Hi Regulatory or Legal Mandates OOoerational Necessity/Justification None Replacement for the Kubota to help with loading, tilling, scraping and using it for any kind of dirt work. City Sources of Funding Non -City Sources of Funding General Fund Revenues, CDC Contributions Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. - Furn/Fixt/Equip 30,000 30,000 Engineering - Other Prof. Fees Contingencies - Total 30,000 30,000 150 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Flex -Wing Grooming Mower Parks Total Project Cost $ 31,000 FY 18 Budget $ Project Description f The Flex -Wing Grooming Mower piece of Equipment (FM2120R) would be pulled behind the 5083 John Deere tractor currently owned. It could be up to 20' wide and used for grooming non irrigated fields �. •:. . and open spaces such as the Disc Golf Course, Natural Springs Park =- and areas of Slayter Creek Park that are not irrigated. i• Regulatory or Leizal Mandates Operational Necessity/Justification We currently use the tractor for pulling a bushhog for maintaining road ditches and rough areas. This would be a better steward of City funds since a smaller sized self propelled unit would be approximately $80,000. City Sources of Fundine Non -City Sources of Funding Parks Trust Fund Revenues, General Fund Revenues, CDC Contributions Proposed Project Budget AIIIIIII Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 31,000 31,000 Engineering - Other Prof. Fees Contingencies - Total 31,000 31,000 151 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 Vacuum/Verticutter Parks Total Project Cost $ 45,000 FY 18 Budget $ Project Description Vacuum/verticutter that can be pulled by our kabota tractor that will pull out dead grass and vacuum it up. �. r • Regulatory or Legal Mandates Operational Necessity/Justification Cleans fields from thatch build up and will result in healthier playing fields. Thatch build up can cause fungis and other diseases. City Sources of Funding Non -City Sources of Funding Parks Trust Fund Revenues, General Fund Revenues, CDC Contributions Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. - Furn/Fixt/Equip 45,000 45,000 Engineering - Other Prof. Fees Contingencies - Total 45,000 45,000 152 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 22 Skid Steer Replacement Water Total Project Cost $ 75,000 FY 18 Budget $ Project Description 2012 Caterpillar tracked mini -excavator used for water operations. i Regulatory or Legal Mandates Operational Necessity/Justification Machine is a 2012 and is due for replacement in 2022 per a 10- year replacement schedule. City Sources of Funding Non -City Sources of Funding Utility Fund revenue and reserves. Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 75,000 75,000 Engineering - Other Prof. Fees Contingencies - Total 75,000 75,000 153 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department TBD Vac -trailer Sewer Total Project Cost $ 85,000 FY 18 Budget $ Project Description Purchase of a hydro excavation and vacuum trailer. The equipment would be used to locate missing valves, uncover high risk utilities (gas, electric, and fiber), and clean grease and debris from lift stations and manholes. � .may F Wit. � rt Regulatory or Legal Mandates Operational Necessity/Justification The equipment would be used to locate missing water valves, The equipment could help to avoid noncompliance due to overflows caused by grease in lift stations and manholes. uncover high risk utilities (gas, electric, and fiber), and clean grease and debris from lift stations and manholes. The equipment would save money by damage avoidance and reducing wear and tear on lift station pumps. City Sources of Funding Non -City Sources of Funding To be determined. Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 85,000 85,000 Engineering - Other Prof. Fees Contingencies - Total 85,000 85,000 154 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 20 Street Vehicle Replacement Sewer Total Project Cost $ 80,000 FY 18 Budget $ Project Description Replace equipment every 10 years or as needed based upon operational requirements and life span of equipment. Recommend replacement of the 2004 Sewer Jet Machine in 2020 based upon condition. Regulatory or Legal Mandates Operational Necessity/Justification Replace equipment as it reaches the end of its useful life. City Sources of Funding Non -City Sources of Funding Utility Fund revenue and reserves. Proposed Project Budget Land Acquisition - Testing Services - Design Costs - Const. Costs - Const. Mngmt. - Furn/Fixt/Equip 80,000 80,000 Engineering - Other Prof. Fees - Contingencies - Total 80,000 80,000 155 City of Anna - Capital Projects Detail Sheet Budget Year (s) Project Name Department FY 22 Street Vehicle Replacement Sewer Total Project Cost $ 300,000 FY 18 Budget $ Project Description Purchase Sewer Vac -Truck for large scale sewer maintenance operations. Regulatory or Legal Mandates Operational Necessity/Justification As the City adds wastewater personnel to maintain the collection system, a sewer vac truck is necessary in order to properly clean and maintain the system. The machine can also be used for various other operations including prevention of SSO's. City Sources of Funding Non -City Sources of Funding Utility Fund revenue and reserves. Proposed Project Budget Land Acquisition Testing Services Design Costs Const. Costs Const. Mngmt. Furn/Fixt/Equip 300,000 300,000 Engineering - Other Prof. Fees Contingencies - Total 300,000 300,000 156 CITY OF ANNA DEBT MANAGEMENT PLAN The City of Anna is situated in a high growth are in Collin County along Highway 75. During the high growth, the City experienced in the early part of 2000, the City issued debt for significant water and sewer infrastructure projects. As the growth in the City has picked up over the past 4-5 years, the City issued additional debt for water and sewer improvements. Staff has worked diligently with our financial advisors, First Southwest, to develop and implement a debt management plan that will take advantage of call dates, rate resets, and market conditions in order to maximize the City's economic position as it relates to current and future debt issues. The following will detail current debt held by the City of Anna with the anticipated steps to ensure our financial goals are met. City's Outstanding General Obligation Debt as of Fiscal Year Ending September 30, 2017 Amount Call Final Series Name Outstanding Interest Rates Date Maturity Supported by: 2006 Comb Tax &Ltd $405,000 4.00% 2/15/16 2/15/20 I&S Taxes Surplus Rev C/O 4.28% thru 2009 Comb Tax & Rev C/O $640,000 2/15/2018 2/15/18 2/15/29 I&S Taxes 15% thereafter Comb Tax & Rev Ref 4.28% thru 2009 $1,705,000 2/15/2018 2/15/18 2/15/26 W&S Revs Bonds 15% thereafter 2012 Comb Tax & Rev C/O $3,970,000 1.50% to 2.50% 2/15/19 2/15/33 W&S Revs 2014 Comb Tax & Rev C/O $4,040,000 2.00% to 3.65% 2/15/24 2/15/34 W&S Revs 2014A Comb Tax &Rev Ref $2,429,000 0.95% to 3.60% n/a 2/15/26 W&S Revs Bonds 2014E GO Ref Bonds $1,356,000 0.30% to 2.40% n/a 2/15/26 I&S Taxes 2016 GO Ref Bonds $789,000 I&S Taxes TOTAL $15,334,000 157 Breakdown of General Obligation Debt as of Fiscal Year Ending September 30, 2017 I&S Tax Supported General Obligation Debt: Amount Interest Final Series Name Outstanding Rates Call Date Maturity Supported by: 2006 Comb Tax &Ltd $405,00 4.00% 2/15/16 2/15/20 I&S Taxes Surplus Rev C/O 4.28% thru 2009 Comb Tax & Rev C/O $640,000 2/15/2018 2/15/18 2/15/29 I&S Taxes 15% thereafter 2014B GO Ref Bonds $1,356,000 0.30% to n/a 2/15/26 I&S Taxes 2.40 % 2016 GO Ref Bonds $789,000 I&S Taxes TOTAL $3,190,000 Water & Sewer System Supported General Obligation Debt with Tax Pledge: Amount Interest Final Series Name Outstanding Rates Call Date Maturity Supported by: 4.28% thru 2009 Comb Tax & Rev Ref $1,705,000 2/15/2018 2/15/18 2/15/26 W&S Revs Bonds 15% thereafter 2012 Comb Tax & Rev C/O $3,970,000 1.50% to 2/15/19 2/15/33 W&S Revs 2.50% 2014 Comb Tax & Rev C/O $4,040,000 2.00% to 2/15/24 2/15/34 W&S Revs 3.65% 2014A Comb Tax & Rev Ref $2 429,000 0.95% to n/a 2/15/26 W&S Revs Bonds 3.60% TOTAL $12,144,000 158 Other Obligations as of Fiscal Year Ending September 30, 2017 Contract Debt (Greater Texoma Utility Authority) Supported by Water & Sewer System Revenue: Amount Interest Final Series Name Outstanding Rates Call Date Maturity GTUA Contract 2005 Contract Rev Ref $1,795,000 4.42% n/a 5/1/28 Anna Project Bonds 2005 Contract Rev Bonds $462,500 4.79% too 4/1/15 10/1/28 Collin/Grayson Project 5.74/ 2006 Contract Rev Bonds $1,150,000 3.40% too 12/1/16 6/1/26 Anna/Melissa Project 3.75/ 2006 TWDB State $2,168,750 5.68% to n/a 8/1/40 Collin/Grayson Project Participation Loan o 5.83/ 2007 Contract Rev Bonds $1,500,000 3.40% to12/1/17 6/1/28 Anna/Melissa Project 4.10% 2007-A Contract Rev Bonds $485,000 4.67% too 5/1/17 5/1/27 Anna Project 5.57/ 2007-B Contract Rev Bonds $715,000 4.67% 7% to 11/1/17 5/1/27 Anna Project 5 2007-C Contract Rev Bonds $3,010,000 4.67% 7% to 11/1/17 5/1/32 Anna Project 5 2007 Contract Rev Bonds $955,000 4.52% 2% to 4/1/17 10/1/36 Collin/Grayson Project 5 2008 Contract Rev Bonds $345,000 o 5.14/ Any Date 5/1/27 Anna Project at TOTAL $12,586,250 The Contract Debt is included in the operating expenses of the Water and Sewer System, therefore, senior to the "Water & Sewer System Supported General Obligation Debt with a Tax Pledge." Interest and Sinking Fund Tax Debt Management 1. The City has levied an Interest and Sinking Fund rate of $0.122418 in Tax Year 2017. 2. The City's tax base is now at $891,474,571 which means the City is not dependent on future refundings and restructuring to manage it's I&S rate. 3. Assuming 0% growth, no debt refundings/restructures and no new debt; the City could cover all of its I&S tax support obligations through maturity in 2034 at current revenue levels. 4. The City still plans to implement the following refundings if there is economic benefit and to create capacity for new debt for future facility needs: a. Refunding of Series 2009 Certificates on or before February 15, 2018 to avoid interest rate reset to 15%. NO EXTENTION OF ORIGINAL MATURITY. 159 The table below illustrates the planned debt service obligations specifically related to tax secured debt. PERIOD ENDING PRINCIPAL INTEREST TOTAL DEBT SERVICE % CHANGE % CHANGE 9/30/2018 $504,000 $583,579 $1,087,579 7.50% 7.50% 9/30/2019 $706,000 $689,387 $1,395,387 28.30% 28.30% 9/30/2020 $1,047,000 $642,275 $1,689,275 21.06% 21.06% 9/30/2021 $966,000 $579,264 $1,545,264 -8.53% -8.53% 9/30/2022 $995,000 $523,226 $1,518,226 -1.75% -1.75% 9/30/2023 $1,034,000 $463,576 $1,497,576 -1.36% -1.36% 9/30/2024 $1,095,000 $399,940 $1,494,940 -0.18% -0.18% 9/30/2025 $1,171,000 $332,021 $1,503,021 0.54% 0.54% 9/30/2026 $1,380,000 $257,086 $1,637,086 8.92% 8.92% 9/30/2027 $896,000 $200,760 $1,096,760 -33.01% -33.01% 9/30/2028 $830,000 $168,275 $998,275 -8.98% -8.98% 9/30/2029 $855,000 $135,613 $990,613 -0.77% -0.77% 9/30/2030 $815,000 $106,801 $921,801 -6.95% -6.95% 9/30/2031 $840,000 $81,830 $921,830 0.00% 0.00% 9/30/2032 $870,000 $55,999 $925,999 0.45% 0.45% 9/30/2033 $905,000 $29,183 $934,183 0.88% 0.88% 9/30/2034 $425,000 $7,756 $432,756 -53.68% -53.68% TOTAL $15,334,000 $5,256,571 $20,590,570 Water and Sewer System Fund Debt Management 1. The City's budgeted rates and charges are sufficient to cover both the contract revenue obligations as well as the general obligations issued for water and sewer system improvements. 2. The City will continue to move the Greater Texoma Utility Authority ("GTUX) contract bonds into the City's balance sheet through the issuance of Combination Tax and Revenue Refunding Bonds. a. The next refunding is tentatively scheduled for early FY 18. i. City expects to takeout the Anna Project contract bonds and get access to the debt service reserve funds, and surplus project funds currently held by GTUA for the benefit of the Anna projects. 3. Refunding of the Series 2009 Combination Tax and Revenue Refunding Bonds in early FY 2018, but before February 15, 2018 to avoid interest rate reset to 15%. 4. It is the City's current intent to maintain water and sewer system annual debt service at a maximum level of approximately $2 million per year. 5. Upcoming refundings would have the goal of reducing debt service payments in fiscal years 2019 — 2026. 160 The following table illustrates the planned debt service for the Utility Fund debt including those debt instruments with a tax pledge. PERIOD ENDING PRINCIPAL INTEREST INTEREST REDUCTION & RECOVERY TOTAL DEBT SERVICE PROD. DEBT SERVICE AFTER REFUNDING % CHANGE 9/30/2018 $784,500 $1,094,606 $1,879,106 $1,879,106 4% 9/30/2019 $996,250 $1,155,882 $103,742 $2,255,874 $2,087,644 11% 9/30/2020 $1,443,750 $1,098,127 $103,742 $2,645,619 $2,089,282 0% 9/30/2021 $1,473,250 $1,017,507 $103,742 $2,594,499 $2,090,407 0% 9/30/2022 $1,518,750 $936,862 $103,742 $2,559,354 $2,092,382 0% 9/30/2023 $1,580,250 $851,771 $103,742 $2,535,763 $2,088,816 0% 9/30/2024 $1,669,000 $761,356 $103,742 $2,534,098 $2,092,008 0% 9/30/2025 $1,772,500 $665,498 $103,742 $2,541,740 $2,088,224 0% 9/30/2026 $2,122,000 $560,456 $2,682,456 $2,089,878 0% 9/30/2027 $1,553,750 $463,695 $2,017,445 $2,087,673 0% 9/30/2028 $1,423,750 $398,991 $1,822,741 $2,088,837 0% 9/30/2029 $1,240,000 $342,055 $1,582,055 $2,091,406 0% 9/30/2030 $1,273,750 $293,051 $1,566,801 $2,088,557 0% 9/30/2031 $1,325,000 $242,044 $1,567,044 $2,090,791 0% 9/30/2032 $1,382,500 $188,713 $1,571,213 $2,091,728 0% 9/30/2033 $1,127,500 $132,842 $1,260,342 $1,260,342 -40% 9/30/2034 $661,250 $98,546 $759,796 $759,796 -40% 9/30/2035 $248,750 $77,134 $325,884 $325,884 -57% 9/30/2036 $263,750 $62,764 $326,514 $326,514 0% 9/30/2037 $280,000 $47,500 $327,500 $327,500 0% 9/30/2038 $185,000 $34,397 $219,397 $219,397 -33% 9/30/2039 $197,500 $23,612 $221,112 $221,112 1% 9/30/2040 $207,500 $12,097 $219,597 $219,597 -1% TOTAL $24,730,250 $10,559,504 $726,193 $36,015,947 $34,796,881 Debt Management Plan Considerations 1. The City is currently rated "AA-" by Fitch and "Al" by Moody's. It is assumed the City will be able to maintain it's "A" category ratings to achieve the goals set forth in the debt management plan. 2. The City may undertake new debt in the future; however, new debt is expected to fall within the guidelines of the City's debt management plan and would not have unplanned or negative budgetary impact on the City's finances, tax rates, and utility rates. 3. The City's current practice of conservative assumptions (tax base and utility fund revenues) are incorporated into the City's debt management plan and future borrowings. 4. The City may extend the original maturity of refunded obligations if it is necessary to achieve cash flow goals. At this time, the City does not expect to extend original maturity of I&S tax supported debt, but it could extend original maturity of water and sewer revenue supported bonds evaluated on a case -by -case basis. 161 FitchRatings FITCH UPGRADES ANNA, TX COS TO 'AA-' ON CRITERIA CHANGE; OUTLOOK STABLE Fitch Ratings -New York-21 March 2017: Fitch Ratings has upgraded the following City of Anna, TX (the city) ratings to 'AA-' from 'A': --$530,000 combination tax and limited surplus revenue certificates of obligation (COs), series 2006; --Long-Term Issuer Default Rating (IDR). The Rating Outlook is Stable. SECURITY The COs are payable by a pledge of ad valorem taxes levied annually within the limits prescribed by law against all taxable property in the city. The COs are further payable from a limited pledge (not to exceed $1,000) of surplus net waterworks and sewer system revenues. KEY RATING DRIVERS The upgrade of the IDR and CO rating to 'AA-' reflects the application of Fitch's revised criteria for U.S. state and local governments, released on April 18, 2016. The revised criteria highlight the city's exceptionally strong financial operations, solid expenditure flexibility and strong revenue growth prospects, as well as the city's substantial independent ability to raise revenues. The 'AA-' also considers the moderately elevated long-term liability burden. Economic Resource Base The city is located 40 miles north of Dallas in relatively affluent Collin County. Easy access to Dallas and affordable land has spurred rapid population growth. The 2015 estimated population of approximately 11,400 residents increased by a significant 38% since the 2000 census. Revenue Framework: 'aaa' factor assessment Revenue growth prospects are strong, benefiting from continued residential development and strong population gains. The city has ample legal ability to independently raise property tax revenues. Expenditure Framework: 'aa' factor assessment Fitch expects the city's expenditures to generally grow in line with revenues. Anna maintains ample flexibility over labor costs (its largest operating outlay) based on the absence of collective bargaining or contractual labor agreements. Additionally, the city's moderate carrying costs do not hinder its expenditure flexibility. Long -Term Liability Burden: 'a' factor assessment Long-term liabilities, driven primarily by overlapping debt, are elevated but still in the moderate range. Fitch expects the city's long-term liability burden to increase but remain within this moderate range based on the city's debt needs and regional growth pressures. The city's net pension liability is negligible. Operating Performance: 'aaa' factor assessment The city's budget flexibility, supplemented by large operating reserves, provide exceptional gap - closing capacity through typical economic cycles. 162 RATING SENSITIVITIES Growth Management: The 'AA-' IDR assumes the city's ongoing ability to manage growth, as demonstrated by maintenance of an adequate financial cushion, affordable debt carrying costs and a manageable long-term liability burden. A material decrease in the long-term liability burden would be a positive credit consideration. CREDIT PROFILE Rapid population growth north from Dallas into Collin County has fueled Anna's local economy. The city's primarily residential tax base has more than tripled since 2005, and recent growth has been substantial. Average annual growth in taxable assessed value (TAV) from fiscal 2015 through fiscal 2017 has been close to 19%. The city reports significant new residential construction projects, accompanied by some commercial projects. Fitch believes ongoing growth in TAV through the medium term is likely, based on the city's availability of developable property and its manageable commuting distances to various cities in the Dallas -Fort Worth metroplex. There is minimal taxpayer concentration, and the city's top 10 taxpayers consist of a mix of retail and commercial establishments. The city's wealth levels are lower than the state and national averages; however, the county's poverty levels and unemployment rate are significantly lower than state and national rates (no employment information is available for the city). Revenue Framework The city's general fund revenues include primarily property tax revenues (57%), sales tax revenues (13%) and licenses and permits revenue (12%), based on fiscal 2016 unaudited results. Fitch views the city's revenue growth prospects as strong. The rolling 10-year revenue CAGR for general fund revenues for both fiscal years 2014 and 2015 was well above U.S. GDP performance, aided primarily by gains in TAV as well as increased retail activity and periodic policy action on the tax rate. Significant growth remains likely, as developers continue residential and commercial projects in varying stages of planning and start-up. Anna's fiscal 2017 tax rate of $0.6290 per $100 of TAV provides ample capacity below the constitutional cap of $2.50. There are no legal limits to management's ability to implement annual property tax increases below this cap, although an annual property tax levy increase in excess of 8% above the prior year levy triggers the possibility of a voter -implemented rollback election. Expenditure Framework Public safety is the city's largest expenditure item, accounting for approximately 43% of the city's fiscal 2016 unaudited expenditures. General government spending accounts for about 21%. Fitch expects the city's operating expenditures to generally grow in line with the city's anticipated strong revenue growth due to increasing service demands. Anna retains flexibility over its largest operating expenditure, workforce costs, and does not participate in any contractual labor agreements. The city's carrying costs, consisting of debt service, required pension contributions and retiree healthcare benefit outlays, were a moderate 17% of fiscal 2015 spending. Long -Term Liability Burden The long-term liability burden, including overall debt and net pension liabilities, represents an elevated 24% of resident personal income. The vast majority of this burden is overlapping debt ($96 million), issued primarily by the local school district. Fitch expects the long-term liability burden to remain comfortably within the 'aa' assessment range, even incorporating road and city 163 hall capital needs over the next several years that are expected to be funded by approximately $17 million of new debt. Amortization of existing debt is average with 50% of principal retired in 10 years. The city's fiscal 2015 net direct debt totaled $6 million. The city's pensions are provided through the Texas Municipal Retirement System, an agent multiple -employer defined benefit plan. Under GASB Statement 68 the city reported a fiscal 2015 net pension liability (NPL) of approximately $875,000, with fiduciary assets covering 79% of total pension liabilities at the plan's 7% investment return assumption. Operating Performance The city is exceptionally well positioned to address fiscal challenges associated with a typical economic downturn. Fitch believes the city could tap its healthy fund balance, as well as lean on its strong revenue raising capacity and expenditure cutting flexibility, to offset temporary revenue pressures without jeopardizing its fundamental financial flexibility. The city has consistently maintained a very strong financial operating profile, with unrestricted general fund reserves above 50% of spending since fiscal 2009. The reserves are well above Fitch's modeled reserve safety margin for municipalities with moderate revenue volatility and superior inherent budget flexibility, and they comfortably exceed the city's formal fund balance policy minimum of 25% of operating expenditures. Unaudited results for fiscal 2016 show an approximate $475,000 increase in the general fund balance (approximately 9% of spending), the result of both revenues and expenditures tracking favorably to budget. The ending unrestricted general fund balance of approximately $3.3 million is projected to equal roughly 61% of expenditures. The adopted fiscal 2017 $6 million general fund budget reflects a 12% increase over the prior year's budget to accommodate growing service needs for an expanding population. The budget includes the addition of several new employees, wage and benefit increases, and is balanced without the use of reserves. In November 2016, the city received voter approval to re -allocate a portion of its 2% local option sales tax to the general fund, which will now receive 1.25% (compared to 1% historically). The additional .25%, which is expected to generate approximately $187,500 annually, will fund transportation and road improvements. Contact: Primary Analyst Nicole Wood Director +1-212-908-0735 Fitch Ratings, Inc. 33 Whitehall Street New York, NY 10004 Secondary Analyst Jeremy Stull Analyst +1-646-582-4981 Committee Chairperson Steve Murray Senior Director +1-512-215-3729 164 In addition to the sources of information identified in Fitch's applicable criteria specified below, this action was informed by information from Lumesis and InvestorTools. Media Relations: Elizabeth Fogerty, New York, Tel: +1 (212) 908 0526, Email: elizabeth.fogerty@fitchratings.com. Additional information is available on www.fitchratings.com Applicable Criteria U.S. Tax -Supported Rating Criteria (pub. 18 Apr 2016) https://www.fitchratings.com/site/re/879478 ALL FITCH CREDIT RATINGS ARE SUBJECT TO CERTAIN LIMITATIONS AND DISCLAIMERS. PLEASE READ THESE LIMITATIONS AND DISCLAIMERS BY FOLLOWING THIS LINK: HTTPS://WWW.FITCHRATfNGS.COMIUNDERSTANDINGCREDrrRATINGS. 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Due to the relative efficiency of electronic publishing and distribution, Fitch research may be available to electronic subscribers up to three days earlier than to print subscribers. For Australia, New Zealand, Taiwan and South Korea only: Fitch Australia Pry Ltd holds an Australian financial services license (AFS license no. 337123) which authorizes it to provide credit ratings to wholesale clients only. Credit ratings information published by Fitch is not intended to be used by persons who are retail clients within the meaning of the Corporations Act 2001 165 MOODY'S INVESTORS SERVICE Rating Update: Moody's affirms Anna, TX Al GO rating Global Credit Research - 08 Apr 2015 Affects $8.4M of GO debt ANNA (CITY OF) TX Cities (including Towns, Villages and Townships) TX NEW YORK, April 08, 2015 --Moody's Investors Service has affirmed the Al underlying rating on the City of Anna, TX. Rating affects $8.39 million of outstanding Moody's rated bonds and certificates. Bonds and certificates are secured by a continuing and direct annual ad valorem tax levied on all taxable property in the city, within the limits prescribed by law. The certificates are additionally secured by surplus revenues of the city's waterworks and sewer system. SUMMARY RATING RATIONALE The Al rating reflects the moderately sized, but growing tax base with favorable location in Collin County (Aaa/stable). The rating is also indicative of the strong recent financial performance with large reserves. The rating also reflects the elevated debt burden, mostly attributed to Anna Independent School District (Al/negative). OUTLOOK Outlooks are usually not assigned to local government credits with this amount of debt outstanding. WHAT COULD MAKE THE RATING GO UP - Continued tax base expansion - Maintenance of strong financial position WHAT COULD MAKE THE RATING GO DOWN - Significant trend of declining reserves - Large increases in debt burden STRENGTHS - Growing tax base north of the Dallas/Fort Worth Metroplex - Substantial fund balance CHALLENGES - High debt burden with additional capital needs in the future - Limited operating size RECENT DEVELOPMENTS Recent developments are incorporated in the Detailed Rating Rationale. DETAILED RATING RATIONALE ECONOMY AND TAX BASE: RAPIDLY GROWING TAX BASE WITH FAVORABLE LOCATION We anticipate the city's primarily residential tax located in Collin County, approximately 40 miles north of the City of Dallas (Aal/stable). The city's tax base is growing quickly, with a five-year average growth of 6%. The fiscal 2015 166 full value equals $512 million, an increase of 19% from fiscal 2014. City management further reports residential housing permits through the current year are on track to meet the prior three-year average with expected population growth of 1,000 per year. We anticipate the tax base to continue demonstrating strong growth with continued issuance of residential housing permits. Preliminary conservative projections anticipate a 7% increase in tax base for fiscal 2016. Residential wealth levels are slightly above average at 108% of US median, and 115% of the state median. FINANCIAL OPERATIONS AND RESERVES: STABLE FINANCIAL PERFORMANCE WITH STRONG RESERVES Over the previous five fiscal years, the operating funds experienced only one deficit, as the city utilized existing reserves for a large park purchase. Financial operations are steady, and the fund balance equals a very strong $3.1 million, or 64.7% of fiscal 2014 operations. The city maintains a formal fund balance policy of maintaining 25% expected expenses in unassigned fund balance. The city anticipates utilizing some of the reserves for one-time expenses, but does not anticipate any major draw down on existing fund balance. The majority of operating fund revenues are driven by property taxes (55%), followed by sales tax (13.2%), and building permits (10.6%). The FY 2015 budget was passed assuming conservative property tax growth and flat sales tax. Through March 2015, sales tax collections were 15% higher than the previous year-to-date, and city officials indicate there have been no unanticipated expenses. We anticipate the city's financial performance to remain strong in the near future as the city experiences rapid growth and demand for city services. Liquidity The city's combined General Fund and Debt Service Fund net cash position was a very strong $2.6 million, or 52% of operating fund revenues. DEBT AND PENSIONS: HIGH OVERALL DEBT BURDEN SUPPORTED BY ENTERPRISE REVENUES; MANAGEABLE DEBT SCHEDULE The city's overall debt burden is an elevated 17.6% of fiscal 2015 assessed value, the majority represents debt issued by Anna Independent School District. The majority of city issued debt is supported by the city's wastewater and sewer system, leaving the city's net direct burden a very manageable 1.24% of fiscal 2015 valuation. The fiscal 2014 debt payment equaled 9.4% of all operating expenses. Amortization is below average, with only 52.5% of principal retired in 10 years. Debt Structure All of the City's debt is fixed rate and is structured to be amortized out of annual revenues Debt -Related Derivatives The city is not party to any derivative transactions Pensions and OPEB The city contributes to the Texas Municipal Retirement System (TMRS), a multiple -employer agent pension plan administered by the state. Budgetary pressures due to the city's participation in the plan are expected to remain minimal in the near term. Moody's adjusted net pension liability (ANPL) for the city, under our methodology for adjusting reported pension data, is $2.1 million, or 0.47 times of fiscal 2014 operating revenues including the General and Debt Service Funds. The three year average of the city's ANPL to Operating Revenues is 0.47 times. Moody's ANPL reflects certain adjustments we make to improve comparability of reported pension liabilities. The adjustments are not intended to replace the city's reported contribution information, or the reported liability information of the state-wide cost -sharing plans, but to improve comparability with other rated entities. MANAGEMENT AND GOVERNANCE: CONSERVATIVE BUDGETING ESSENTIAL FOR MODESTLY SIZED OPERATIONS Texas cities have an institutional framework score of "Aa" or strong. Cities rely on moderately stable property taxes (30% - 40%) as well as economically sensitive sales taxes (25% -35%) for their operating revenues; however cities maintain ample flexibility under the state mandated cap to raise property taxes. Expenditures are largely predictable and cities do have great flexibility in reducing expenditures given no union presence. The City of Anna budgets conservatively, using the prior year's actual sales tax collection as the future budget. 167 The city also reserves a portion of developer fees for future park development and maintenance. KEY STATISTICS - FY 2015 Full Value: $512 million - FY 2015 Full Value Per Capita: $57,685 - 2012 ACS Median Family Income as a % of the US: 107.7% - FY 2014 Operating Fund Balance as a % of Operating Revenues: 52.0% - 5 Year Dollar Change in Fund Balance as a % of Operating Revenues: 15.6% - FY 2014 Operating Cash Balance as a % of Operating Revenues: 51.5% - 5 year Dollar Change in Cash Balance as a % of Operating Revenues: 16.86% - Institutional Framework: Aa - Operating History: 5 Year Average of Operating Revenues/Operating Expenditures: 1.04x - Net Direct Debt/Full Value: 1.24% - Net Direct Debt/Operating Revenues: 1.24x - 3 year Average of Moody's Adjusted Net Pension Liability/Full Value: 0.47% - 3 year Average of Moody's Adjusted Net Pension Liability/Operating Revenues: 0.47x OBLIGOR PROFILE The City of Anna is located in north Collin County, approximately 40 miles north of Dallas, TX. The City's population was 8,249 as of the 2010 US Census, an increase of 573% from the prior census periods. City managements indicate the population is increasing by 1,000 people per year. LEGAL SECURITY The bonds and certificates constitute direct obligations of the city, payable from the proceeds of a continuing, direct annual ad valorem tax, levied within the limits prescribed by law, against all taxable property within the city. The certificates are additionally secured by a pledge of surplus net revenues of the city's waterworks system, not to exceed $1,000. USE OF PROCEEDS Not applicable PRINCIPAL METHODOLOGY The principal methodology used in this rating was US Local Government General Obligation Debt published in January 2014. Please see the Credit Policy page on www.moodys.com for a copy of this methodology. REGULATORY DISCLOSURES For ratings issued on a program, series or category/class of debt, this announcement provides certain regulatory disclosures in relation to each rating of a subsequently issued bond or note of the same series or category/class of debt or pursuant to a program for which the ratings are derived exclusively from existing ratings in accordance with Moody's rating practices. For ratings issued on a support provider, this announcement provides certain regulatory disclosures in relation to the rating action on the support provider and in relation to each particular rating action for securities that derive their credit ratings from the support provider's credit rating. For provisional ratings, this announcement provides certain regulatory disclosures in relation to the provisional rating assigned, and in relation to a definitive rating that may be assigned subsequent to the final issuance of the debt, in each case where the transaction structure and terms have not changed prior to the assignment of the definitive rating in a manner that would have affected the rating. For further information please see the ratings tab on the issuer/entity page for the respective issuer on www.moodys.com. 168 Regulatory disclosures contained in this press release apply to the credit rating and, if applicable, the related rating outlook or rating review. Please see www.moodys.com for any updates on changes to the lead rating analyst and to the Moody's legal entity that has issued the rating. Please see the ratings tab on the issuer/entity page on www.moodys.com for additional regulatory disclosures for each credit rating. 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MJKK or MSFJ (as applicable) hereby disclose that most issuers of debt securities (including corporate and municipal bonds, debentures, notes and commercial paper) and preferred stock rated by MJKK or MSFJ (as applicable) have, prior to assignment of any rating, agreed to pay to MJKK or MSFJ (as applicable) for appraisal and rating services rendered by it fees ranging from JPY200,000 to approximately JPY350,000,000. MJKK and MSFJ also maintain policies and procedures to address Japanese requlatory requirements. 171 City of Anna, Texas Financial Policies February 10, 2015 172 BUDGET POLICY Introduction: The City of Anna, Texas financial policies set forth the basic framework for the fiscal management of the City. These policies are to ensure consistency in the City's financial processes related to revenue, expenditures, purchasing, accounting, investing, fiscal management and integrity, and fund balance. The City's financial policies are intended to assist the City council and City staff in evaluating current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified to accommodate changing circumstances and conditions. The City of Anna will ensure long-standing policies that provide guidelines for current decision - making processes and future plans. Operating Budget Policies: The fiscal year of the City of Anna shall begin on October 1 of each calendar year and end on September 30 of the following calendar year. The fiscal year will also be established as the accounting and budget year. The operating budget will be balanced with current revenues and a portion of beginning resources or fund balances which will be greater than or equal to current expenditures or expenses. The City Manager's budget shall assume, for each fund, operating revenues that are equal to, or exceed operating expenditures. Annual estimates of revenues in all funds will be based on historical trends, and reasonable expectations and assumptions regarding growth, the state of the economy, and other relevant factors. A conservative approach will be observed in estimating revenues. Expenditures in all funds will be managed so as to ensure the fund's obligations are met when due. Throughout the year the Finance Department will provide regular budgetary comparisons reports to Department Directors and the City Manager. These reports will highlight Adopted Budget, Adjusted Budget, Current, Year to Date, and Previous Year expenditures and revenues. These periodic budgetary comparisons statements of revenue and expenditures will allow department directors to adequately manage their department's budget and anticipate revenues and expenditures. Expenditures within the each Fund will remain within each department's original appropriation unless an intra-fund budget transfer is approved by the City Manager. The City Manager is authorized to approve intra-fund transfers. Only the City Council may approve inter -fund transfers. Budget amendments will occur when total actual expenditures exceed budgeted expenditures in any fund(s). Budget amendments are authorized only by the City Council approved by ordinance. If at any time during a fiscal year the City Manager estimates that current year expenditures in any fund will exceed available revenues, the City Manager will submit a plan to the City Council addressing the estimated deficit including a plan of action to overcome the estimated deficit. 173 Anna's budget is coordinated to identify major policy issues for the City Council to consider several months prior to the budget approval date. In this way, the Council has adequate time to evaluate decisions and ensure proper decisions are made. The budget review process will include City Council, City staff, and citizen participation through public hearings. Each department head is responsible for ensuring proper budgetary procedures are followed throughout his or her department. Investments made by the City of Anna will be in compliance with policies contained in the City of Anna Investment Policy and the Public Funds Investment Act. All investments will be evaluated upon safety, liquidity, and yield. Interest earned from investment of available funds is based on departmental ownership of the invested dollars and will be booked to the appropriate department's fund when realized. After City council adoption, the budget shall be in effect for the budget year. Final adoption of the budget by the City council shall constitute the official appropriations for the current year and shall constitute the basis of the official levy of the property tax. Following the final adoption of the budget by ordinance, the City Council shall pass an ordinance levying property taxes for the current year. Fund Balance: A key element of the financial stability of the City is to establish guidelines or "safe harbors" for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. The fund balance also provides cash flow liquidity for the City's general operations. For governmental funds, it is important to distinguish between fund equity and fund balance. A fund's equity is typically the difference between its assets and liabilities. Fund balance is an accounting distinction made between the portions of fund equity that are spendable and non - spendable. The Governmental Accounting Standards Board has established 5 classifications of fund balance: 1. Nonspendable fund balance — includes amounts that are not in a spendable form or are required to be maintained intact. Examples are inventory or permanent funds (i.e. endowment funds). 2. Restricted fund balance — includes amounts that can be spent only for the specific purposes stipulated by external resource providers either constitutionally or through enabling legislation. Examples include grants and child safety fees. 174 3. Committed fund balance — includes amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision - making authority. Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. a. The City Council is the City's highest level of decision -making authority and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the Council at the City's Council meeting. The resolution must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint may be determined in the subsequent period. 4. Assigned fund balance — comprises amounts intended to be used by the government for specific purposes. Intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. In governmental funds other than the general fund, assigned fund balance represents the amount that is not restricted or committed. This indicates that resources in other governmental funds are, at a minimum, intended to be used for the purpose of that fund (i.e. only funds in the capital projects fund may be used for capital projects). a. The City Council has authorized the City Manager to assign fund balance to a specific purpose as approved by this fund balance policy. 5. Unassigned fund balance — is the residual classification of the general fund and includes all amounts not contained in other classifications. Unassigned amounts are technically available for any purpose. Minimum Unassigned Fund Balance The City shall set aside resources during years of growth to fund a reserve for years of decline and/or to fund capital out of current funds for projects that would have otherwise been funded through debt financing. It shall be the goal of the City to maintain an unassigned fund balance in the General Fund of 25% of total appropriations. Minimum Unrestricted Net Assets The City shall set aside resources during years of growth to fund a reserve for years of decline and/or to fund capital out of current funds for projects that would have otherwise been funded through debt financing. It shall be the goal of the City to maintain unrestricted net assets in the Utility Fund (a non -governmental type fund) of 25% of total appropriations. At the close of each fiscal year, the unencumbered balance of each appropriation shall revert to the fund from which it was appropriated. If minimum fund balance falls below the goals stated above, the City Manager will develop a strategy to initially evaluate current government wide spending to determine areas where cost 175 efficiencies may be realized and implement those efficiencies. Should the analysis prove insufficient to attain the goal, a multi -year strategy will be put in place to meet the goals through a combination of cost cutting, cost recovery, and revenue enhancing strategies. Order of Expenditure of Funds When multiple categories of fund balance are available for expenditure (for example, a construction project is being funded partly by a grant, funds set aside by the City Council, and unassigned fund balance), the City will start with the most restrictive category and spend those funds first before moving down to the next category with available funds. Financial Policies: The accounts of the City are organized and operated on the basis of funds and account groups. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance -related legal and contractual provisions. The City's annual budget shall be prepared and adopted on a basis consistent with generally accepted accounting principles for all governmental and proprietary funds except the capital projects fund, which adopts project -length budgets. Account balances shall be reported on the modified accrual basis of accounting within the General Fund and other governmental funds and the accrual basis of accounting in the Utilities Fund. Quarterly Reports: Revenues actually received will be regularly compared to budgeted revenues and variances will be investigated. This process will be summarized in the quarterly budget reports prepared and submitted by the City Manager's Office. The City Manager shall submit to the City Council each quarterly financial report of the City. The report will compare budget estimates against the previous quarter's realized revenues including year to date realized revenues. The previous fiscal year's performance will also be included. General Obligation Bonds/ Debt: Anna shall have the power to borrow money on the full faith and credit of the City and to issue general obligation bonds for permanent public improvements. The City will also be allowed to borrow money for any other public purpose not prohibited by the Constitution and laws of the State of Texas, and to issue refunding bonds to refund outstanding bonds of the City previously issued. All such bonds shall be voted on and issued in conformity with the laws of the State of Texas. 176 Any and all bond funds approved by the vote of the Citizens of Anna will be expended only for the purposes stated in the bond issue. The City shall also from time to time borrow money utilizing other available instruments including revenue bonds, certificates of obligation, et al. In all cases, the City shall evaluate the following prior to incurring debt obligations: • Ensure that the purpose of the debt is consistent with type of debt instrument • Where possible, match the useful life of the asset with the maturity of the debt • Review the maintenance & operations property tax rate against the debt service tax rate and ensure that no more than 35% of the total tax rate is used for debt obligations. The City will manage the length and maturity of its long-term debt in order to lower net interest cost and to maintain future flexibility by paying off debt earlier. Revenues: The City of Anna strives to maintain and enhance a diversified and stable revenue system to shelter it from fluctuations in any single revenue source. The City also pursues an aggressive policy of collecting all money due to the City. The City will continue an aggressive policy to reduce the level of delinquent taxes. For every annual budget, the City shall levy two property tax rates: maintenance/operations (M&O) and debt service (I&S). The debt service levy shall be sufficient for meeting all principal and interest obligations associated with the City's outstanding debt, less money transferred into the debt service fund from other funds and any self-sustaining debt such as revenue bonds, for the budget year. The operation and maintenance levy shall be accounted for in the General Fund. The City is primarily a bedroom community with a heavy reliance upon property taxes. In order to supplement property taxes, the City has and will continue to support economic development and community development to create a vibrant community with a growing sales tax base to defray the reliance upon property taxes. The City Manager shall project revenues from every source based on actual collections from the preceding years and estimated collections of the current fiscal year. There are a variety of factors that may impact revenues for an upcoming fiscal year, and the City Manager will take these into account when projecting collections. Sales tax revenue projections should be conservative due to the nature of this more volatile revenue source. Types of City Funds: • General Fund is the government's primary operating fund. Debt Service Fund accounts for the resources accumulated and payments made for principal and interest on long-term obligation debt of governmental funds. 177 • Capital Projects Fund accounts for the acquisition of capital assets or construction of major capital projects not being financed by any other fund. • Utility Fund is used to account for the City's water and wastewater operations and certain long-term debt. Fire Trust: As part of the General Fund, the City operates a Fire Trust Account. This account is used to support the following activities in the Fire Department: • Purchase of equipment • Purchase of fire apparatus • Support of Fire Department Grants, including use as matching funds Funds in the Fire Trust and held in a special account and maintained in the City's financial software. Interest earned on Fire Trust deposits are maintained in the Fire Trust. Donations to the Fire Department, including funds voluntarily contributed by developers to support the Fire Department, are deposited into the Fire Trust. Financial Statements: An annual independent audit will be completed and filed with the City Secretary within one hundred eighty (180) days from the completion of each fiscal year, the results of which shall be presented to and approved by the City Council. The financial statements to the City are to be prepared in conformity with generally accepted accounting principles (GAAP) in the United States of America as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard -setting body for establishing governmental accounting and financial reporting principles. The City shall contract with a qualified independent auditing firm on an annual basis, and shall use the same firm no more than five consecutive years. 178 PURCHASING POLICY Section 1. Purpose The purpose of the Purchasing Policy and Procedures is to provide a means for the acquisition of supplies and services that are required for the operation of the City of Anna. Section 2. Authorization and Procedures The City Manager is authorized to make purchases and enter into contracts on behalf of the City if the amount does not exceed $50,000. The City Manager is also authorized to make Emergency Purchases consistent with this Purchasing Policy. Notwithstanding anything to the contrary in this Purchasing Policy or in any other City ordinance, rule, regulation or policy; except for Emergency Purchases authorized under this Policy, all purchases, transactions and contracts for expenditures regardless of amount must be expressly approved in advance by the City Council during a duly noticed public meeting if —with respect to such purchase, transaction or contract for expenditure —any City Official (as defined in the Anna Code of Ethics) is: (1) required to file a Conflicts Disclosure Statement under Chapter 176 of the Texas Local Gov't Code or the Anna Code of Ethics, as amended; or (2) is a Vendor as that term is described under Section 176.002 of the Texas Local Gov't Code, which includes acting as an agent of a Vendor. Otherwise, the following purchasing procedure is outlined in accordance with the noted dollar thresholds of expenditures. a) Expenditures for Goods or Services $.01 - $999: Department Directors are allowed to make and authorize purchases for goods or services up to $999 without seeking quotes or bids. Expenditures in this category do not require a purchase order. b) Expenditures for Goods or Services $1,000 - $2,999: Expenditures for good or services equal to or greater than $1,000 but not exceeding $2,999 may be approved at the department level by the Department Director. Department Directors should request and review at least three different quotes or bids unless the purchase is listed under the General Exemptions in Texas Local Government Code Chapter 252.022. This is an informal bid process and quotes or bids may be obtained via mail, e-mail, delivery service, telephone, facsimile, catalogues, internet websites, in-store price comparison, verbal quotes, or any other reasonable method of comparing vendor pricing. 1. Upon receipt and evaluation of the quotes or bids, the Department Director shall submit to the Finance Department a purchase order and purchasing memo summarizing the bids received and the recommended or selected vendor. 2. In lieu of requesting three different quotes or bids, and when authorized by the City Manager, Department Directors may purchase goods or services in this category through a local government purchasing cooperative or interlocal purchasing agreement of which the City of Anna is a member or is eligible to participate, and 179 where the products and services to be purchased have been submitted for competitive procurement as outlined by state statute. c) Expenditures for Goods or Services $3,000 - $49,999: Expenditures for good or services equal to or greater than $3,000 but not exceeding $49,999 are also bid on an informal basis with at least three written bids or quotes required unless the purchase is listed under the General Exemptions in Texas Local Government Code Chapter 252.022. The City will contact Historically Underutilized Business as stipulated in Texas Local Government Code Chapter 252.0215 unless the purchase is listed under the General Exemptions in Texas Local Government Code Chapter 252.022. 1. All purchases in this category must be approved in advance by the City Manager and the Finance Department. Upon receipt and evaluation of the quotes or bids, the Department Direct shall submit to the City Manager a purchase order and purchasing memorandum summarizing the responses and recommending a vendor. The memorandum shall include supporting documentation for all quotes or bids and evidence the department contacted Historically Underutilized Businesses as outlined above. After authorization has been received from the City Manager, the purchase order can be submitted to the Finance Department for final approval and processing. 2. In lieu of providing three different written quotes, goods or services in this category may be purchased through a local government purchasing cooperative or interlocal purchasing agreement of which the City of Anna is a member or is eligible to participate, and where the products and services to be purchased have been submitted for competitive procurement as outlined by state statute. d) Expenditures for Goods or Services $50,000 and over: Except for Emergency Purchases authorized under this Policy, all purchases above $50,000 must be purchased under formal competitive sealed bidding rules or as otherwise permitted by the Local Government Code under Chapters 252 and 271. No bid process shall begin until approved by the City Council and City Manager. The City Council hereby selects as its designated representative the City Manager of the City of Anna, Texas to discharge on its behalf any duty it may have now or in the future with respect to any purchase or contract to determine the method(s) of purchase that will provide the best value to the City. e) Professional Services: Notwithstanding anything to the contrary in this Purchasing Policy or in any other City ordinance, rule, regulation or policy, purchases of professional services regulated by the Professional Services Procurement Act (PSPA) shall be in accordance with the requirements outlined in the PSPA as amended. f) Emergency Purchases: Notwithstanding anything to the contrary in this Purchasing Policy or in any other City ordinance, rule, regulation or policy, the City Manager is authorized to make or approve any emergency purchase necessary to respond to a public calamity, to preserve or protect the public health or safety of the municipality's residents, or 180 because of unforeseen damage to public machinery, equipment, or other property; in accordance with the General Exemptions authorized in Section 252.022 of the Texas Local Government Code without seeking bids or contacting Historically Underutilized Businesses. The City Manager is authorized to declare or determine an emergency that necessitates an emergency purchase, and shall advise the City Council of any such emergency purchase in excess of $50,000. When an emergency occurs during regular business hours and the expense exceeds the normal department approval amount, the department director shall contact the City Manager or his designee, to receive authorization for the emergency purchase. g) Responsibilities: 1. The City Manager administers this Purchasing Policy, approves purchases between $3,000 and $49,999, and oversees the competitive bidding process for all purchases in excess of $50,000 requiring approval of the City Council. 2. Department Directors prepare and review solicitations for the purchase of goods and services as outlined in this Purchasing Policy. Directors sign off on and approve all department purchases and ensure that all purchasing requirements are met. Department Directors ensure that reasonable and prudent steps are taken to assure that the best value is obtained for the goods or services to be procured. 3. The Finance Department reviews budgets to determine availability of funds for purchases. 4. Accounts Payable receives, reviews, and processes all purchase orders and payment requests. 5. Each city employee authorized to purchase supplies, equipment, or services shall be familiar with and follow this Purchasing Policy and related purchasing procedures. Section 3. Petty Cash Petty Cash is deemed appropriate when it allows for more efficient procurement of minor goods and services. Petty Cash may only be used for minor purchases of goods or services up to $50.00. An employee requesting the Petty Cash must have approval from their Department Director. Documentation for the use of Petty Cash is required at time of reimbursement, and must include an invoice or receipt for the purchase. The employee requesting reimbursement will be required to sign for receipt of the cash. Section 4. Purchase Orders Purchase orders are required for all purchases in excess of $999, unless otherwise indicated below. Purchase orders may be submitted for purchases less than $999 but are not required. Purchase orders shall be submitted to Accounts Payable for processing after obtaining the 181 appropriate approval signatures and with all supporting documentation attached. Purchase orders submitted without appropriate approval or required documentation will be returned to the originating department. Subject the limits on the City Manager's authority to make purchases and enter into contracts on behalf of the City as outlined in the Section 2 of this Policy, purchase of the following items do not require the solicitation of bids or a purchase order and can be paid by completing a check request or payment authorization: • Insurance Premium Payments • Retirement System Payments (TMRS) • Debt Service Payments • Utility Service Payments • Operating Leases/Maintenance Agreements • Contracted Services (if contract was entered in accordance with this policy) • Travel and Lodging • Registration fees • Membership/Professional Association dues and fees • Postage • Subscription Services • Other similar routine purchases authorized by the City Manager 182 PURCHASING CARD POLICY Purpose: The purpose of the Purchasing Card Program is to provide the City with an efficient and controllable method of making small dollar commodity, service, and travel purchases. The City will issue cards from a company that has received the State of Texas purchasing card contract or under a Co-operative purchasing agreement with another municipality within the State of Texas. The card will be primarily used in place of petty cash, small regular purchase orders, blanket purchase orders (where sales are made over-the-counter), emergency purchase orders, and all other credit cards. This card policy is not intended to replace, but rather supplement existing purchasing, travel and other City policies. Participating in the purchasing card program will be the option of the employer. Employees that are not issued a card may obtain travel advances or reimbursements Use: The card will be used for the following: 1) Any transaction that does not exceed $1,500 or the cardholder's transaction limit, whichever is less. 2) Over-the-counter type retail purchases normally made using a charge account or discontinued credit cards. 3) Travel related purchases in compliance with the City of Anna Travel Policy. 4) Any other business related purchase as long as: a. The vendor accepts credit cards, and the goods/services purchases are not covered under a City supply contract. Accounting Department will periodically update staff via email of any commodities that cannot be purchased with the purchasing card. b. All other purchases are to be made using the standard purchasing process. Transaction/Card Limits: Each individual purchasing card will have transaction and/or spending limits. The Finance Director has the ability also to limit types of purchases, place of purchase and hours of day purchases can be made on individual cards. The total purchase price as printed on the individual credit card receipt is known as the "transaction amount". The purchasing card may be limited by the merchant type, transaction amount, and monthly transaction limit. The Department Director, Finance Director, and City Manager determine limits. Cardholder Class I *Per Transaction I *Per Month 183 Management $ 2,500 $ 5,000 City Manager, Department Directors Supervisory $ 1,500 $ 3,000 Division Heads, Supervisors Intermediate Level Users $ 500 $ 2,000 *The City Manager may set different limits for specific individuals as needed. Restrictions: Employees may NOT use the card for the following: 1. Any purchases of items for personal use 2. Cash refunds or advances 3. Any purchases of goods/services at a merchant type not considered prudent or of good judgment 4. Any transaction amount greater than the cardholder's transaction limit 5. Items under contract, unless an emergency exception is granted by the Finance Department 6. Alcohol, liquor, and tobacco products of any kind 7. Separate, sequential and component purchases or any transaction made with intent to circumvent City purchasing policy or state law 8. Any other purchase specifically excluded in the City purchasing policy Receipts: All purchases must be supported by a receipt for the purchaser. Any purchase without a receipt shall be the responsibility of the purchaser unless approved by the City Manager. Audit review: Purchases using the Anna Purchasing cards shall be reviewed for compliance with this policy by City Auditor during the annual audit process. 184 ETHICS POLICY This Ethics Policy is cumulative of any provisions governing ethics or conflicts of interest under state law, the City of Anna's Home -Rule Charter, and the Anna Code of Ethics, all as amended, and in the event of any conflict between any such provisions, the most restrictive provision shall govern. This Ethics Policy will promote the objectives of protecting government integrity and facilitating the recruitment and retention of qualified ethical personnel needed by the City of Anna. Such policy is implemented by prescribing essential standards of ethical conduct without creating unnecessary obstacles to entering public service. As a public entity, the City is expected to be able to demonstrate to the public that it has spent their tax dollars wisely. All participants in the City are responsible for insuring that money is spent in accordance with the terms and conditions of all the policies of the City of Anna. Public employees must discharge their duties impartially so as to assure fair competitive access to government procurement by responsible contractors. Public officials and employees must take precautions to avoid even the appearance of impropriety, self -dealing, favoritism, or undue influence. Therefore, all persons with the responsibility of handling City of Anna monies must obtain and/or create as appropriate adequate documentation, including a clear explanation of exactly what each purchase is for. General Ethical Standards: 1. It shall be a breach of ethics to attempt to realize personal gain through public employment with the City of Anna by any conduct inconsistent with the proper discharge of the employee's duties. 2. It shall be a breach of ethics to attempt to influence any public employee of the City of Anna to breach the standards of ethical conduct set forth in this code. 3. It shall be a breach of ethics for any employee of the City of Anna to participate directly or indirectly in a procurement when the employee knows that: a. The employee or any member of the employee's immediate family has a financial interest in the procurement; b. A business or organization in which the employee, or any member of the employee's immediate family, has a financial interest pertaining to the procurement; c. Any other person, business or organization with whom the employee or any member of the employee's immediate family is negotiating or has an arrangement concerning prospective employment is involved in the procurement. 4. It shall be a breach of ethics for any employee of the City of Anna to accept, receive, or arrange for any gratuity or any offer of employment in connection with any decision, approval, denial, recommendation, preparation of any part of a program requirement or purchase request, influencing the content or any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any 185 proceeding or application, request for ruling, determination, claim or controversy, or other particular matter pertaining to any program requirement of a contract or subcontract, or to any solicitation or proposal thereof, pending before this government. 5. It shall be a breach of ethics for any employee of the City of Anna to approve or allow any purchase, transaction or contract for expenditure regardless of the amount unless said employee has been expressly authorized to do so in advance by the City Council during a duly noticed public meeting if —with respect to such purchase, transaction or contract for expenditure —any City Official (as defined in the Anna Code of Ethics) is: (1) required to file a Conflicts Disclosure Statement under Chapter 176 of the Texas Local Gov't Code or the Anna Code of Ethics, as amended; or (2) is a Vendor as that term is described under Section 176.002 of the Texas Local Gov't Code, which includes acting as an agent of a Vendor. 6. It shall be a breach of ethics for any employee or former employee of the City of Anna knowingly to use confidential information for actual or anticipated personal gain, or for the actual or anticipated gain of any person. 186 BANK DEPOSITORY The City Council shall select a bank depository that will meet the needs of the City and comply with all state laws governing such depositories and the management and safeguarding of public funds. The City shall issue a request for proposals/qualifications for bank depository services every five years, or more often if necessary. However, said requirements shall not restrict the number of years, either cumulatively or consecutively, that any single bank depository shall be used. Depositories shall be selected based on a number of criteria, including, but not limited to, ability to comply with state and local statutes, customer service, hours of operation, yield on deposits, geographic proximity to City hall, services offered, etc. 187 City of Anna, Texas Investment Policy September 12, 2017 188 INVESTMENT POLICY A component part of the overall financial management of the City of Anna, Texas is an effective cash management plan. Many factors determine the amount of funds on hand during any fiscal year, but these funds are an important revenue source for the City budget. It is imperative that these funds be managed in such a way as to be responsive to the public need and consistent with a conservative cash management plan. To provide this framework for effective cash management, an Investment Policy and a Statement of Investment Strategy have been prepared. Purpose: The Investment Policy is authorized by the City Council of the City of Anna in accordance with Chapter 2256, Texas Government Code, also known as the Public Funds Investment Act (PFIA). The Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of City funds. All such funds will be managed within the guidelines of this Policy with the exception of pension and other deferred compensation plans that are separately managed. Bond funds, in addition to this Policy, shall be managed in accordance with their issuing documentation and all applicable state and federal law. This Policy provides a separate written investment strategy for each of the City's funds. Each investment strategy describes the investment objectives for each particular fund according to the following priorities: 1) Investment Suitability 2) Preservation and Safety of Principal 3) Liquidity 4) Marketability Prior to Maturity of each Investment 5) Diversification 6) Yield Annual Review: The Investment Policy and the Statement of Investment Strategy will be reviewed on an annual basis by the City Council. Revisions and/or amendments will be approved and documented by the City Council. A written document shall attest to the annual review and amendment adoption. Investment Objectives: The investment of funds will be governed by the following investment objectives, in order of priority: 1. Preservation and Safety of Principal Preservation of capital is the foremost objective of the City. Each investment transaction shall seek first to ensure that capital losses are avoided, whether they are from issuer defaults, erosion of market value, or other risks. 2. Liquidity 189 The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements that can be reasonably anticipated. Liquidity will be achieved by matching investment maturities with forecasted cash flow requirements. Public Trust All employees involved in the City's investment program shall seek to act responsibly as custodians of the public trust. All employees involved in the investment process shall avoid any transaction which might impair public confidence in the City's ability to govern effectively. 4. Yield The investment portfolio of the City shall be designed to attain a market rate of return throughout budgetary and economic cycles taking into account risk constraints and liquidity needs. Return on investment, while important, is of less importance than safety and liquidity. Authorized Investments: While the PFIA allows a wide range of eligible investments, the City has chosen to allow only the following, which are more restrictive than the PFIA: 1. Obligations of the United States government or its agencies and instrumentalities, including the Federal Home Loan Banks. 2. Other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, this State or the United States or their respective agencies and instrumentalities, including obligations that are fully guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States. 3. Direct obligations of this State or its agencies and instrumentalities. 4. Certificates of Deposit, and other forms of deposit, issued in compliance with the PFIA and insured by the FDIC, or when applicable, collateralized in accordance with this Policy and the Public Funds Collateral Act. 5. Repurchase agreements placed and secured in compliance with the PFIA and, collateralized with a minimum market value of 102 percent of the dollar value of the transaction plus accumulated accrued interest. 6. SEC -registered, AAAm, or its equivalent, (as rated by Fitch, Moody's or Standard & Poor's), no-load money market mutual funds. The investment objective of the fund must be to maintain a stable dollar net asset value of $1.0000. The City may not invest funds under its control in an amount that exceeds 10% of total assets of any individual money market mutual fund. A fund prospectus shall be reviewed for compliance with this Policy prior to depositing monies. 190 7. State or local investment pools organized under the Interlocal Cooperation Act, operating in compliance with the PFIA and authorized by the City Council. The investment pool must be rated AAAm, or its equivalent, (as rated by Fitch, Moody's or Standard & Poor's). The investment objective of the pool must be to maintain a stable dollar net asset value. Prohibited Investments: The City is expressly prohibited from entering into options trading or futures contracts, hedging or purchasing any security that is not authorized by Texas State law, or any direct investment in asset backed or mortgage -backed securities. The City expressly prohibits the acceptance of Interest -only (IO) and Principal -only (PO) Collateralized Mortgage Obligations (CMOs) as collateral for bank deposits or repurchase agreements. No transactions may be entered for speculation. No transaction may be entered using leverage. Protection of Principal: The City shall seek to control the risk of principal loss due to the failure of an issuer or grantor. Such default risk shall be controlled by investing only in the safest types of issuers as defined in the Policy and by collateralization as required by law. Individual security transactions shall be executed by "delivery versus payment" (DVP) method through the City's safekeeping agent. By so doing, City funds are not released until the City has received, through the safekeeping agent, the securities purchased. Diversification by Investment Type: When appropriate and applicable, diversification by investment type shall be maintained by ensuring an active and efficient secondary market in portfolio investments, and by controlling the market and opportunity risks associated with specific investment types. Undue concentrations of assets in a specific maturity sector shall be avoided. Bond proceeds may be invested to comply with Federal arbitrage restrictions or to facilitate arbitrage record -keeping and calculation. Diversification by Investment Maturity. - In order to minimize risk of loss due to interest rate fluctuations, investment maturities will not exceed the anticipated cash flow requirements of the funds. Maturity guidelines by fund are as follows: Operating Funds Strategy: Suitability - Any investment eligible in the Investment Policy is suitable for Operating Funds. Safety of Principal - All investments shall be of high quality with no perceived default risk. Market price fluctuations may occur. However, by managing the weighted average days to maturity for the Operating Fund's portfolio to less than 270 days and restricting the maximum allowable maturity to two years, the price volatility of the overall portfolio will be minimized. Marketability - Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash flow requirement. 191 Li uidi - The Operating Fund requires the greatest short-term liquidity of any of the Fund types. Cash equivalent investments will provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. Diversification - Investment maturities should be staggered throughout the budget cycle to provide cash flow based on the anticipated operating needs of the City. Market cycle risk will be reduced by diversifying the appropriate maturity structure out through two years. Yield - Attaining a competitive market yield for comparable investment -types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio will be the minimum yield objective. Construction and Capital Improvement Funds Strategy: Suitability - Any investment eligible in the Investment Policy is suitable for Construction and Capital Improvement Funds. Safety of Principal — All investments will be of high quality with no perceived default risk. Market fluctuations may occur. However, by restricting the maximum maturity to the lesser of the anticipated cash flow requirements or the IRS defined temporary period, the market risk of the portfolio will be minimized. Marketability - The balancing of short-term and long-term cash flow needs requires the Construction and Capital Improvement Funds portfolio to have securities with active and efficient secondary markets. Li uidi - Construction and Capital Improvement Funds used as part of a CIP plan or scheduled repair and replacement program are reasonably predictable. However, unanticipated needs or emergencies may arise. Maintaining minimum cash equivalent investment amounts will reduce the liquidity risk of unanticipated expenditures. A singular repurchase agreement may be utilized if disbursements are allowed in the amount necessary to satisfy any required expenditures. This investment structure is commonly referred to as a flexible repurchase agreement. Diversification - Investment maturities should blend the short-term and long-term cash flow needs to provide adequate liquidity, yield enhancement and stability. A "barbell" maturity ladder may be appropriate. Yield - Attaining a competitive market yield for comparable investment -types and portfolio structures is the desired objective. The yield of an equally weighted, rolling six-month Treasury Bill portfolio will be the minimum yield objective. Debt Service Funds Strategy: Suitability - Any investment eligible in the Investment Policy is suitable for the Debt Service Fund. 192 Safety of Principal - All investments shall be of high quality with no perceived default risk. Market price fluctuations may occur. However, by managing Debt Service Funds to not exceed the debt service payment schedule, the market risk of the overall portfolio will be minimized. Marketability - Securities with active and efficient secondary markets are not necessary as the event of an unanticipated cash flow requirement is not probable. Li uidi - Debt Service Funds have predictable payment schedules. Therefore, investment maturities should not exceed the anticipated cash flow requirements. Cash equivalent investments may provide a competitive yield alternative for short term fixed maturity investments. A singular repurchase agreement may be utilized if disbursements are allowed in the amount necessary to satisfy any debt service payment. This investment structure is commonly referred to as a flexible repurchase agreement. Diversification - Market conditions influence the attractiveness of fully extending maturity to the next "unfunded" payment date. Generally, if investment rates are anticipated to decrease over time, the City is best served by locking in most investments. If the interest rates are potentially rising, then investing in shorter and larger amounts may provide advantage. At no time shall the debt service schedule be exceeded in an attempt to bolster yield. Yield - Attaining a competitive market yield for comparable investment -types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio shall be the minimum yield objective. Ensuring Liquidity: Liquidity shall be achieved by analyzing and anticipating cash flow requirements, by investing in securities with active secondary markets and by maintaining minimum cash equivalent investment balances. An investment may be liquidated or redeemed prior to maturity for the following reasons: 1. To meet unanticipated cash requirements 2. To re -deploy cash into other investments expected to outperform current holdings 3. To otherwise to adjust the portfolio. Depository Agreements: The City will select and designate a qualified primary bank depository in compliance with State law and the City's purchasing policy. Additionally the City may utilize other depository institutions to expand deposit placement opportunities or provide specialty services. All depository balances shall be insured or collateralized in compliance with applicable State law. The City reserves the right, in its sole discretion, to accept or reject any form of insurance or collateralization pledged towards depository deposits. Depositories will be required to sign a Depository Agreement with the City. The Agreement shall address any concerns in relation to acceptable collateral, levels of collateral, substitution and addition of collateral, and reporting and monitoring of collateral. The collateralized deposit portion of the Agreement shall define the City's rights to the collateral in case of default, bankruptcy, or closing and shall establish a perfected security interest in compliance with Federal and State regulations, including: 193 • The Agreement must be in writing; • The Agreement has to be executed by the Depository and the City contemporaneously with the acquisition of the asset; • The Agreement must be approved by the Board of Directors or Designated Committee of the Depository and a copy of the meeting minutes must be delivered to the City; and • The Agreement must be part of the Depository's "official record" continuously since its execution. Safekeeping and Custody: The City shall contract with a bank or banks for the safekeeping of securities either owned by the City as part of its investment portfolio or held as collateral to secure financial institution deposits and repurchase agreements. Securities owned by the City shall be held in the City's account as evidenced by safekeeping receipts of the institution holding the securities. Safekeeping institutions shall be independent from the parties involved in the investment transaction. Collateral will be held by a third parry custodian designated by the City and pledged to the City as evidenced by pledge receipts of the institution with which the collateral is deposited. Original pledge receipts shall be obtained. Collateral may be held by a Federal Reserve Bank or branch of a Federal Reserve Bank, a Federal Home Loan Bank, or a third party bank approved by the City and eligible under State law. Competitive Environment: It is the policy of the City to provide a competitive environment for all individual investment purchases and sales, and financial institution, money market mutual fund, and local government investment pool selections. Authority to Invest: The City Manager and Finance Director shall be the Investment Officers. The Investment Officers shall oversee and approve any deposit, withdrawal, investment, transfer, documentation, and otherwise manage City funds according to this Policy. No person may engage in an investment transaction or the management of funds except as provided under the terms of the Investment Policy, the Statement of Investment Strategy, and other operational procedures established by the City Manager. In order ensure qualified and capable investment management, within twelve (12) months after taking office or assuming duties, each Investment Officer shall attend training relating to his/her investment responsibilities and accumulate not less than ten (10) hours of instruction. On an ongoing basis, all Investment Officers shall receive not less than eight (8) hours of instruction in each subsequent two-year period that begins on the first day of the City's fiscal year and consists of the two consecutive fiscal years after that date. Training will be conducted by an independent source approved by the Investment Committee and must include education in investment controls, security risks, strategy risks, market risks and compliance with the Public Funds Investment Act. 194 Prudent Investment Management: Each Investment Officer shall perform his/her duties in accordance with the adopted Investment Policy and internal procedures. In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the investment of all funds over which the Investment Officer had responsibility, rather than the prudence of a single investment, shall be considered. Investment Officers acting in good faith and in accordance with these policies and procedures shall be relieved of personal liability. Standard of Care: The standard of care used by the City shall be the "prudent person rule" and shall be applied in the context of managing the overall portfolio within the applicable legal constraints. The PFIA states: "Investments shall be made with judgment and care, under circumstances then prevailing, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. " Standard of Ethics: Each Investment Officer shall act as custodian of the public trust avoiding any transaction which might involve a conflict of interest, the appearance of a conflict of interest, or any activity which might otherwise discourage public confidence. An Investment Officer shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair his/her ability to make impartial investment decisions. Additionally, an Investment Officer shall file with the Texas Ethics Commission and the City Council a statement disclosing any personal business relationship with an entity seeking to sell investments to the City or any relationship with the second degree by affinity or third degree of consanguinity to an individual seeking to sell investments to the City. Internal Controls: The City Manager will establish a system of internal controls that shall be designed to prevent losses of public funds arising from fraud, employee error, and misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by City staff. Controls deemed most important would include, but not be limited to: 1. Control of collusion 2. Separation of duties 3. Separating transaction authority from accounting and record -keeping 4. Custodial safekeeping 5. Avoidance of bearer -form securities 6. Clear delegation of authority 7. Written confirmation of telephone transactions Documentation of transactions As part of the annual audit, the Investment Officers shall facilitate an independent review by the City's external auditor to assure compliance with policies and procedures. 195 Monitoring Market Value: Market value of all collateral, mutual funds, pools, and securities will be monitored periodically and obtained from a reputable and independent source. Effect of Loss of Rating: All prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. At least quarterly, the City shall monitor the rating of all investments, as applicable. Exemption for Existing Investments: The City is not required to liquidate investments authorized at the time of purchase. Performance: The City's investment portfolio shall be designed to obtain a market rate of return on investments consistent with risk constraints and expected cash flow of the City. Weighted average yield to maturity shall be the performance measurement standard. Authorized Broker/Dealers: The Investment Committee shall, at least annually, review, revise, and adopt a list of qualified broker/dealers authorized to engage in securities transactions with the City. Authorized firms include primary dealers or secondary dealers that qualify under Securities & Exchange Commission Rule 150-1 (Uniform Net Capital Rule). Investment Policy Certification: All local government investment pools and discretionary investment management firms must sign a certification acknowledging that the organization has received and reviewed the City's Investment Policy, and that reasonable procedures and controls have been implemented to preclude investment transactions that are not authorized by the City's Policy in accordance with the PFIA. Investment Committee: An Investment Committee comprised of the City Manager, City Finance Director and the City Finance and Budget Analyst will meet on a periodic basis. The Committee shall monitor the investment activities; assist in the development of investment policies, strategies and procedures; and annually review and approve the City's broker/dealers and independent training sources. Reporting: The Investment Officers shall prepare an investment report at least quarterly in compliance with the PFIA. This report will be prepared in a manner that will allow the City to ascertain whether investment activities during the reporting period have conformed to this Policy. The report will be provided to the City Council. In conjunction with the annual audit, the external auditor will perform a formal review of the quarterly reports with the results reported to the City Council. 196 CITY OF ANNA, TEXAS HOME -RULE CHARTER Originally adopted by vote of the people of the City of Anna, Texas on May 7, 2005 Amended on November 4, 2008 and May 12, 2012 Codified as: PART I of The Anna City Code of Ordinances 197 ARTICLE 7-FINANCIAL PROCEDURES SECTION 7.01 Fiscal Year The fiscal year of the City begins on the first day of October and ends on the last day of September on the next succeeding year. Such fiscal year also constitutes the budget and accounting year. SECTION 7.02 Submission of Budget and Budget Message On or before the 15th day of August of the fiscal year, the City Manager must submit to the City Council a budget for the ensuing fiscal year and an accompanying budget message. SECTION 7.03 Budget Message The City Manager's message must explain the budget both in fiscal terms and in terms of the work programs. It must outline the proposed financial policies of the City for the ensuing fiscal year, describe the important features of the budget, indicate any major changes from the current year in financial policies, expenditures, and revenues together with the reasons for such changes, summarize the City's debt position and include such other material as the City Manager deems desirable. SECTION 7.04 Budget a Public Record The budget and all supporting schedules must be filed with the person performing the duties of City Secretary when submitted to the City Council and must be open to public inspection by anyone interested. SECTION 7.05 Public Hearing on Budget At the City Council meeting when the budget is submitted, the City Council must name the date and place of a public hearing and have published in the official newspaper of the City, at least twice, the time and place, which will be not less than ten days nor more than 30 days after the date of notice. At this hearing, interested citizens may express their opinions concerning items of expenditures, giving their reasons for wishing to increase or decrease any items of expense. SECTION 7.06 Proceeding on Adoption of Budget After public hearing, the City Council must analyze the budget, making any additions or deletions which they feel appropriate, and must, at least ten days before the beginning of the next fiscal year, adopt the budget by the affirmative vote of a majority of the full membership of the City Council. Should the City Council take no final action on or before such day, the current budget will continue to be in force on a month -to -month basis until a new budget is adopted. SECTION 7.07 Budget, Appropriation and Amount to be Raised by Taxation On final adoption, the budget is in effect for the budget year. Final adoption of the budget by the City Council constitutes the official appropriations as proposed by expenditures for the current year and 198 constitutes the basis of official levy of the property tax as the amount of tax to be assessed and collected for the corresponding tax year. Estimated expenditures will in no case exceed proposed revenue plus cash on hand. Unused appropriations may be transferred to any item required for the same general purpose. SECTION 7.08 Contingent Appropriation Provision may be made in the annual budget and in the appropriation ordinance for a contingent appropriation in an amount not more than three percent of the total general fund expenditures, to be used in case of unforeseen items of expenditures. This contingent appropriation must apply to current operating expenses and must not include any reserve funds of the City. Such contingent appropriation is under the control of the City Manager and may be distributed by him only after prior approval by the City Council. The proceeds of the contingent appropriation may be disbursed only by transfer to other departmental appropriation, the spending of which must be charged to the departments or activities for which the appropriations are made. SECTION 7.09 Amending the Budget Under conditions which may arise and which could not reasonably have been foreseen in the normal process of planning the budget, the City Council may, by the affirmative vote of a majority of the full membership of the City Council, amend or change the budget to provide for any additional expense in which the general welfare of the citizenry is involved. These amendments must be by ordinance, and must become an attachment to the annual budget. SECTION 7.10 Certification; Copies Made Available A copy of the budget, as finally adopted, must be filed with the person performing the duties of City Secretary and such other places required by state law or as the City Council may designate. The final budget must be printed or otherwise reproduced and sufficient copies made available upon request for the use of all offices, agencies, interested persons and civic organizations. SECTION 7.11 Capital Program The City Manager must submit a five-year capital program as an attachment to the annual budget. The program as submitted must include: (1) a clear summary of its contents; (2) a list of all capital improvements which are proposed to be undertaken during the five fiscal years succeeding the budget year, with appropriate supporting information as to the necessity for such improvements; (3) cost estimates, method of financing, and recommended time schedules for each improvement; and (4) the estimated annual cost of operating and maintaining the facilities to be constructed or acquired. The above information may be revised and extended each year with regard to capital improvements still pending or in the process of construction or acquisition. 199 SECTION 7.12 Defect Does Not Invalidate the Tax Levy Errors or defects in the form or preparation of the budget or the failure to perform any procedural requirements do not nullify the tax levy or the tax rate. SECTION 7.13 Lapse of Appropriations Every appropriation, except an appropriation for a capital expenditure, lapses at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation for a capital expenditure continues in force until the purpose for which it was made has been accomplished or abandoned. The purpose of any such appropriation is deemed abandoned if three years pass without any disbursement from or encumbrance of the appropriation. Any funds not expended, disbursed or encumbered will be deemed excess funds. SECTION 7.14 Borrowing (a) The City has the right and power, except as prohibited by law or this Charter, to borrow money by whatever method it may deem to be in the public interest. (b) General Obligation Bonds. 1 The City has the power to borrow money on the credit of the City and to issue general obligation bonds for permanent public improvements or any other public purpose not prohibited by law and this Charter, and to issue refunding bonds to refund outstanding bonds previously issued. All such bonds must be issued in conformity with state and federal law and must be used only for purposes for which they were issued. 2 Any bonds issued under the provisions of this Section may not be issued without an election. The City Council must prescribe the procedure for calling and holding such elections, must define the voting precincts and must provide for the return and canvass of the ballots cast at such elections. 3 If at such elections a majority of the vote is in favor of creating such a debt or refunding outstanding valid bonds of the City, it will be lawful for the City Council to issue bonds as proposed in the ordinance submitting same. However, if a majority of the votes are against the creation of such debt or refunding such bonds, the City Council is without authority to issue the bonds. In all cases when the City Council orders an election for the issuance of bonds of the City, it must at the same time submit the question of whether or not a tax may be levied upon the property within the City for the purpose of paying the interest on the bonds and to create a sinking fund for their redemption. (c) Revenue Bonds. 1 The City has the power to borrow money for the purpose of constructing, purchasing, improving, extending or repairing of public utilities, or any other self-liquidating municipal function not prohibited by state or federal law. 200 With an affirmative vote of at least two-thirds of the Council Members present and having authority to vote, the City has the power to issue revenue bonds and to evidence the obligation created thereby. Such bonds are a charge upon and payable from all or any part of the properties pledged or from the income gained from the properties, or both. The holders of the revenue bonds are not entitled to demand payment on the bonds out of monies raised or to be raised by taxation. 4 All such bonds must be issued in conformity with state and federal law and must be used only for the purpose for which they were issued. (d) Emergency Funding. In any budget year, the City Council may, by affirmative vote of at least two-thirds of the Council Members present and having authority to vote, authorize the borrowing of money. Notes may be issued which are repayable not later than the end of the current fiscal year. SECTION 7.15 Purchasing (a) The City Council may by ordinance, give the City Manager general authority to contract for expenditure without further approval of the City Council for all budgeted items not exceeding limits set by the City Council within the ordinance. (b) All contracts for expenditures or purchases involving more than the limits must be expressly approved in advance by the City Council. All contracts or purchases involving more than the limits set by the City Council must be awarded by the City Council in accordance with state and federal law. (c) Emergency contracts as authorized by law and this Charter may be negotiated by the City Council or City Manager if given authority by the City Council, without competitive bidding, and in accordance with state and federal law. Such emergency may be declared by the City Manager if approved by the City Council, or may be declared by the City Council. SECTION 7.16 Administration of Budget (a) No payment may be made or obligation incurred against any allotment or appropriation except in accordance with appropriations duly made, unless the City Manager, or the City Manager's designee, first certifies that there is a sufficient unencumbered balance in the budget and that sufficient budget funds are or will be available to cover the claim or meet the obligation when it becomes due and payable. (b) Any authorization of payment or incurring of obligation in violation of Subsection (a) of this Section is void and any payment so made illegal. (c) This prohibition does not prevent the making or authorizing of payments, or making of contracts for capital improvements to be financed wholly or partly by the issuance of bonds, time warrants, certificates of indebtedness, or certificates of obligation, or to prevent the making of 201 any contract or lease providing for payments beyond the end of the fiscal year, providing that such action is made or approved by ordinance. (d) The City Manager must submit to the City Council each month a report covering the revenues and expenditures of the City in such form as requested by the City Council. SECTION 7.17 Depository All monies received by any person, department or agency of the City for or in connection with the affairs of the City must be deposited promptly in the City depository or depositories. The City depositories must be designated by the City Council in accordance with such regulations and subject to the requirements as to security for deposits and interest thereon as may be established by ordinance and law. Procedures for withdrawal of money or the disbursement of funds from the City depositories may be prescribed by ordinance. SECTION 7.18 Independent Audit When deemed necessary by the City Council, it may call —and at the close of each fiscal year —must call for an independent audit of all accounts of the City by a certified public accountant. No more than five consecutive annual audits may be completed by the same firm. The certified public accountant selected may have no personal interest, directly or indirectly, in the financial affairs of the City or any of its officers. The report of audit, with the auditor's recommendations, will be made to the City Council. Upon completion of the audit, the summary must be published immediately in the official newspaper of the City and copies of the audit placed on file in the office of the person performing the duties of City Secretary, as a public record. SECTION 7.19 Power to Tax (a) The City has the power to levy, assess and collect taxes of every character and type for any municipal purpose not prohibited by state or federal law. (b) The City has the power to grant tax exemptions in accordance with the laws of the State of Texas. SECTION 7.20 Office of Tax Collector There must be an office of taxation to collect taxes, the head of which is the City Tax Collector. The City Council may contract for such services. SECTION 7.21 Taxes; When Due and Payable (a) All taxes due in the City are payable at the office of the City Tax Collector, or at such location or locations as may be designated by the City Council, and may be paid at any time after the tax rolls for the year have been completed and approved. Taxes for each year must be paid before February 1 of the next succeeding year, and all such taxes not paid before that date are delinquent, and subject to penalty and interest as the City Council may provide by ordinance. The City Council may provide discounts for the payment of taxes before January 1 in amounts not to exceed those established by state law. 202 (b) Failure to levy and assess taxes through omission in preparing the appraisal rolls does not relieve the person, firm or corporation so omitted from obligation to pay such current or past due taxes as shown to be payable by recheck of the rolls and receipts for the years in question, omitting penalty and interest. SECTION 7.22 Tax Liens, Liabilities and Suits (a) All taxable property located in the City on January 1 of each year is charged from that date with a special lien in favor of the City for the taxes due. All persons purchasing any such property on or after January 1 in any year take the property subject to the liens provided above. In addition to these liens, on January 1 of any year, the owner of property subject to taxation by the City is personally liable for the taxes due for that year. (b) The City has the power to sue for and recover personal judgment for taxes without foreclosure, or to foreclose its lien or liens, or to recover both personal judgment and foreclosure. In any such suit where it appears that the description of any property in the City appraisal rolls is insufficient to identify such property, the City has the right to plead a good description of the property to be assessed, to prove the same, and to have its judgment foreclosing the tax lien or for personal judgment against the owners for such taxes. 203 CITY OF ANNA, TEXAS Ordinance No. Ordinance Adopting the Budget for the 2017 — 2018 Fiscal Year A ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF ANNA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; APPROPRIATING MONEY TO AN INTEREST AND SINKING FUND TO PAY INTEREST AND PRINCIPAL ON THE CITY'S INDEBTEDNESS; AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF ANNA FOR THE 2017 — 2018 FISCAL YEAR. WHEREAS, the budget, appended hereto as Exhibit A, for the fiscal year beginning October 1, 2017 and ending September 30, 2018, was duly presented to the City Council by the City Manager and a public hearing was ordered by the City Council and a public notice of said hearing was caused to be given by the City Council and said notice was published in the Anna - Melissa Tribune and said public hearing was held according to said notice; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA THAT: SECTION 1. The appropriations for the fiscal year beginning October 1, 2017, and ending September 30, 2018 for the support of the general government of the City of Anna, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 2017 — 2018 budget, a copy of which is appended hereto as Exhibit A; SECTION 2. The budget, as shown in words an figures in Exhibit A, is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018. SECTION 3. That there is hereby appropriated the amount shown in said budget necessary to provide for an interest and sinking fund for the payment of principal and interest and the retirement of the bonded debt requirements of fiscal year 2017 — 2018 of the City of Anna. SECTION 4. In addition to Exhibit A, and in accordance with Section 7.08 of the Anna City Charter, the budget also includes a contingency appropriation of $224,786. All expenditures from this contingency appropriation shall be in accordance with Section 7.08 of the Anna City Charter. SECTION 5. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 8.00 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON S $100,000 HOME BY APPROXIMATELY $-27.71. PASSED AND APPROVED by record roll call vote on this, the 12th day of September, 2017. RES Ayes Nays Abstained PAGE 1 OF 2 204 ATTESTED: APPROVED: Carrie L. Smith, City Secretary Mike Crist, Mayor i:I�*] PAGE 2 OF 2 205 i FY 18 Budget Hearing CITY OF AN NA, TEXAS What's in the Budget? • Lower Tax Rate • Additional Streets funding from the sales tax • Maintain Utility Rates reallocation • Funds to be transferred out for future • Additional personnel — 17.5 FTE municipal facilities • Pay Range Reclassification for Fire • Funds to enter into an open-end/equity lease Captains and Fire Fighters with Enterprise Fleet Management • STEP Pay Plan for Police • Increase in budgeted cost for treated surface • Merit and COLA/Market adjustment water and for transportation and treatment L• Increase in the City's contribution for -A.- medical premiums general Fund Revenue and Expenditures FY 18 PROPOSED GENERAL FUND REVENUE FRANCHISE TAX OT14ER DE SALES T 23% FY18 PROPOSED GENERAL FUND BUDGET AMBULAI` 2% FIRE 15% ANIMAL CONTROI 1% DEVEL MUNICIPAL POLICE COURT 26% 2% FINANCE CITY SECRETARY CITY MANAGER'S 6% 2% OFFICE 6% STREET 15% ANSFER OUT 6% ISTRATION 5% General Fund Revenue FY 16 ACTUAL FY 17 BUDGET PROPERTY TAX T $3,314,026 T $3,681,042 SALES TAX - GENERAL $771,155 $750,000 SALES TAX - STREETS DEVELOPMENT FRANCHISE FEES COURT FEES OTHER * R Total $0 $0 $759,102 $440,100 $446,273 $450,000 $84,360 $100,000 $470,646 $591,423 $5,845,562 $6,012,565 $1,121,040 $159,821 $884,500 $460,000 $89,000 $742,497 $7,163,028 $1,360,028 $336,326 $674, 500 $460, 000 $89,000 $304,013 $7,492,871 81.34% 0% 53.26% 2.22% -11.00% -48.60% 24.62% General Fund Expenditures ACTUAL BUDGET 'Or- ESTIMATE PROPOSED % CHANGE ADMINISTRATION $280,118 $305,684 $325,246 $365,962 19.72% CITY COUNCIL $16,588 $30,025 $31,271 $36,625 21.98% CITY MANAGER'S OFFICE $309,587 $321,845 $326,296 $417,488 29.72% CITY SECRETARY 06,881 $126,847 1 $127,341 143,838 FINANCE $403,522 $432,876 $386,398 $428,440 RVELOPMEN $640,4j� $557,637 1 $674,034= $627,318 ANIMAL CONTROL $48,866 $56,799 $56,799 $56,799 FIRE 08,963 $966, $936,1 _ $1,099,0 W AMBULANCE $135,968 $143,173 $143,173 $142,270 POLICE MUNICIPAL COURT PARK STREET XTER TO GRANT FUND XFER FOR MUNICIPAL FACILITIES TOTAL $1,714,448 $1,913,883 $1,819,167 $1,923,135 $110,420 $122,226 $127,351 $133,573 $265,825 _I $37ME $348,620 485M= $599,689 $664,268 $684,293 $1,155,613 $0 �$71,134 $0 $0 $117,785 $405,886 $5,341,317 $6,012,565 $6,103,954 $7,492,871 13.40% -1.02% 12.50% $0 13.75 % -0.63% 0.48% 9.28% 30.88% 73.97% 19.00% 245% 24.62 % Utility Fund Revenue and Expenditures FY 2018 PROPOSED REVENUE TRANSFERS IN 8% I', SOLID WA 11% WATER 45% I SOLID WA 9% SE FY 2018 PROPOSED XFER TO CAPITAL UTILITY PROJECTS BUDGET ADMINISTRATION WATER 38% Utility Fund Revenue ���Emqmr 1 0 ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE WATER $3,455,636 $3,430,964 $3,739,100 $3,787,856 10.40% SEWER $2,099,783 $2,274,144 $2,379,995 $2,653,438 16.68% SOLID WASTE $818,317 $846,000 $872,486 $930,013 9.93% INSPECTION FEES $313,188 $145,000 $769,000 $322,187 122.20% TRANSFERS IN $187,000 $467,424 $467,424 $674,435 44.29% TOTAL $6,873,924 $7,1631532 $8,228,005 $8,367,929 16.81% I Utility Fund Expenditures ADMINISTRATION SEWER SOLID WASTE UTILITY BILLING XFER TO CAPITAL PROJECTS TOTAL CHA $575,689 $583,571 $552,057 $740,765 26.94% � 1 $2,600,965 $2,591,239 $21472,737 1"22.35% $2,768,502 $2,519,165 $2,040,092 $2,617,387 3.90% r $693,798 $731,000 $736,352 $785,319 $240,278 $307,022 $15,000 $431,535 $6,894,230 $7,163,532 $313,425 $379,545 23.62% $467,424 $674,435MM016.29% $6,582,086 $8,367,929 16.81% I Item No. 7. City Council Agenda Staff Report Meeting Date: 9/12/2017 YOUR) HOMETOWN AGENDA ITEM: Consider/Discuss/Action regarding an Ordinance adopting the 2017 Tax Rate. (Dana Thornhill) SUMMARY: The FY 18 budget can be funded by adopting a tax rate of $0.601288 cents per $100 valuation, which is $0.027712 lower than the tax rate adopted last year. Of the total tax rate, $0.47887 cents are dedicated to the General Fund maintenance and operations (M&O) and $0.122418 cents are dedicated for the payment of General Fund debt obligations, or interest and sinking (I&S). If approved this would be the 4th consecutive year that the City has lowered the property tax rate. State regulations require specific language to be included in the ordinance and motion adopting the tax rate. The language in the motion is meant to reflect the change in the total tax rate while the language in Section 5 of the attached Ordinance only reflects the change in the M&O portion of the rate. The M&O rate exceeds the effective rate by 8%; however, the proposed rate for 2017 is lower than the adopted rate for 2016 resulting in a $27.71 decrease in taxes on a $100,000 home. As the proposed rate exceeds the effective rate of $0.550525 the motion must be made in the following form: "I move that the property tax rate be increased by the adoption of a tax rate of $0.601288, which is effectively a 9.22% percent increase in the tax rate." I n addition to statutory requirements for the language of the motion to adopt the tax rate, State law requires 60% of the Council to vote in favor of a tax rate that exceeds the effective rate. This means that 5 members of the Council must vote in favor of the motion to pass the $0.601288 rate. STAFF RECOMMENDATION: Staff recommends approval of the attached Ordinance adopting a tax rate of $.601288 cents per $100 in valuation for the 2017 tax year. ATTACHMENTS: Description Upload Date Type Tax Rate Ordinance 9/7/2017 Staff Report Tax Rate Overview 9/8/2017 Backup Material CITY OF ANNA, TEXAS Ordinance No. Ordinance Setting the Tax Rate for the Next Fiscal Year A ORDINANCE LEVYING PROPERTY TAXES FOR USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ANNA FOR THE 2017-2018 FISCAL YEAR; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL OUSTANDING DEBT OF THE CITY OF ANNA; PROVIDING FOR APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES; AND, PROVIDING WHEN TAXES SHALL BECOME DUE AND WHEN SAME SHALL BECOME DELINQUENT IF NOT PAID. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS. SECTION 1. That there is hereby levied and there shall be collected for the use and support of the municipal government of the City of Anna, and to provide an Interest and Sinking Fund for the 2017-2018 fiscal year; upon all property, real, personal and mixed, within the corporate limits of said City subject to taxation, a tax of $0.601288 on each $100.00 in valuation of property, said tax being so levied and apportioned to the specific purposes here set forth: a. For the maintenance and support of the general government (General Fund) $0.478870 on each $100 valuation of property. b. For the purposes of creating an Interest and Sinking Fund to pay the interest and principal maturities of all outstanding debt of the City of Anna, not otherwise provided for, a tax of $0.122418 on each $100 valuation of property. SECTION 2. That taxes levied under this ordinance shall be due October 1, 2017 and if not paid on or before January 31, 2018 shall immediately become delinquent. SECTION 3. All taxes shall become a lien upon the property against which assessed, and the city assessor and collector of the City of Anna is hereby authorized and empowered to enforce the collections of such taxes according to the Constitution and laws of the State of Texas and ordinances of the City of Anna shall, by virtue of the tax rolls, fix and establish a lien by levying upon such property, whether real or personal, for the payment of said taxes, penalty and interest; and, the interest and penalty collected from such delinquent taxes shall be apportioned to the general funds of the City of Anna. All delinquent taxes shall bear interest from date of delinquency at the rate as prescribed by state law. SECTION 4. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. SECTION 5. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 8.00 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON S $100,000 HOME BY APPROXIMATELY $-27.71. SECTION 6. That this ordinance shall take effect and be in force from and after its passage. RES. PAGE 1 OF 2 PASSED AND APPROVED by record roll call vote on this, the 12th day of September, 2017. "C• Ayes Nays Abstained ATTESTED: Mike Crist, Mayor Carrie L. Smith, City Secretary RES. PAGE 2 OF 2 i 2017 Tax Rate Hearing CITY OF AN NA, TEXAS Tax Rate Summary Proposed Tax Rate Current Tax Rate Effective Tax Rate Rollback Tax Rate I $0.601288 $0.629000 $0.550525 $0.601288 What's Happening with the Tax Rate? • The FY 18 budget is funded and balanced with a tax rate lower than the FY 17 budget • Fourth consecutive year the City has lowered the tax rate .639 .629 .601288 Proposed 2017 Tax Year 0.800 0.690 0.700 0.645 0.658 0.601 0.610 m 0.600 0.500 0.447 0.40u 0.360 0.300 0.200 um 0.515 0.520 0.540 Fairview Frisco Allen Prosper McKinney Anna Melissa Celina Little Elm Princeton Average Household levy 2,500 21284 2,111 2,000 1,672 1,685 11700 11714 11753 1,587 1,500 11088 11157 1,000 500 0 Anna Princeton Melissa Little Elm Frisco McKinney Allen Fairview Celina Prosper I Item No. 8. City Council Agenda Staff Report Meeting Date: 9/12/2017 Y{OUW HOMETOWN AGENDA ITEM: Consider/Discuss/Action regarding a Resolution ratifying the property tax revenue increase reflected in the City of Anna FY 2017- 2018 Budget (Dana Thornhill) SUMMARY: Section 102.007 of the Local Government Code states that "adoption a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget". The budget is funded by a tax rate of $0.601288, which is lower than the tax rate adopted last year. The total amount of revenue generated from property taxes will increase by $788,884, which is a 17.26 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $390,269. STAFF RECOMMENDATION: Staff recommends approval of the attached Resolution. ATTACHMENTS: Description Upload Date Type Ratification Resolution 9/7/2017 Staff Report CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, ACKNOWLEDGING AND RATIFYING THAT THE ADOOPTION OF THE FISCAL YEAR 2017-2018 ANNUAL BUDGET WILL REQUIRE RAISING MORE REVENUE FROM PROPERTY TAXES THAN IN THE PREVIOUS FISCAL YEAR WHEREAS, The City Council (the "Council") of the City of Anna wishes to comply with Section 102.007 of the Local Government Code; and WHEREAS, Section 102.007 of the Local Government Code requires a separate vote of the Council if the budget will require raising more revenue from property taxes than the previous fiscal year; and, WHEREAS, this resolution satisfies the aforementioned requirement; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated. The facts and recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Acknowledgement and Ratification The Fiscal Year 2017-2018 annual budget will raise more revenue from property taxes than the previous fiscal year's budget by $788,884 or 17.26%, and of that amount $390,269 is tax revenue to be raised from new property added to the tax roll this year. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 12th day of September, 2017. ATTESTED: APPROVED: Carrie L. Smith, City Secretary Mike Crist, Mayor RES. PAGE 1 OF 1 Item No. 9. City Council Agenda Staff Report Meeting Date: 9/12/2017 AGENDA ITEM: Consider/Discuss/Action regarding a Resolution amending the pay classification plan. (City Manager) SUMMARY: The FY 2017-2018 budget includes several new positions that were not previously in the City's pay classification plan. New positions that are being added to the plan include: Accounting Technician, Water Operator, Traffic Safety Technician, Streets Superintendent, Water Superintendent, Wastewater Superintendent, Engineering Construction Superintendent, Assistant Director of Public Works, Deputy Fire Chief, and Chief Administrative Officer for the Community Development Corporation. Other amendments to the classification plan include: • reclassifying the Human Resources Manger as an Exempt position under FLSA. • reclassifying the Assistant to the City Manager to reflect increased supervisory responsibilities • reclassifying the Fire Fighter and Fire Captain positions consistent with the most recent market study • classifying the the Service Order Technician position that was included in the FY 2016-2017 budget. STAFF RECOMMENDATION: Staff recommends approval of the attached Resolution ATTACHMENTS: Description Upload Date Type Pay Classification Plan Resolution 9/7/2017 Resolution Exhibit 1 9/8/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS AMENDING THE PAY CLASSIFICATION PLAN. WHEREAS, the FY 2017-2018 budget includes several new positions that were not previously included the City's pay classification plan; and, WHEREAS, in an effort to hire and retain qualified and trained employees, the City Council finds and determines that it is in the best interests of the City to update the pay classification plan; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 3. Approval of Amended Pay Classification Plan. The City Council hereby approves an amendment to the pay classification plan attached hereto as Exhibit 1, and authorizes, ratifies and approves the City Manager's implementation of same. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this the 12tn day of September, 2017. ATTEST: APPROVED: Carrie L. Smith, City Secretary Mayor, Mike Crist GRADE NON-EXEMPT POSITION SALARY RANGE HOURLY ANNUAL HOURS SALARY RANGE - ANNUAL MIN M-P MAX HOURS MIN M-P MAX NE-2 Maintenance Worker I $ 13.65 $ 16.90 $ 20.15 2,080 $ 28,397.00 $ 35,153.00 $ 41,909.00 Receptionist $ 13.65 $ 16.90 $ 20.15 2,080 $ 28,397.00 $ 35,153.00 $ 41,909.00 Utility Billing Clerk $ 13.65 $ 16.90 $ 20.15 2080 $ 28,397.00 $ 35,153.00 $ 41,909.00 NE-3 Police Records Administrator $ 15.38 $ 18.83 $ 22.291 2,080 $ 31,998.00 $ 39,166.00 $ 46,334.00 Court Clerk $ 15.38 $ 18.83 $ 22.28 2,080 $ 31,998.00 $ 39,166.00 $ 46,334.00 Administrative Assistant $ 15.38 $ 18.83 $ 22.29 2,080 $ 31,998.00 $ 39,166.001 $ 46,334.00 Maintenance Worker11 $ 15.38 $ 18.83 $ 22.28 2,080 $ 31,998.00 $ 39,166.00 $ 46,334.00 rvice Order Technician $ 15.38 $ 8.83 $ 22.28 2,080 $ 31,998.00 $ 9,166.00 $ 46,334.00 AccountingTechni' $ 15.38 J111 $__AM 28 2,080 $ 31,998.00 $ 39,166.00 $ 46,334.00 Deputy City Secretary $ 15.38 $ 18.83 $ 22.28 2080 $ 31,998.00 $ 39,166.00 S 46,334.00 NE-4 Crew Leader $ 17.03 $ 20.69 $ 24.36 2,080 $ 35,423.00 $ 43,045.00 $ 50,666.00 Code Enforcement Officer $ 17.03 $ 20.69 $ 24.36 2,080 $ 35,423.00 $ 43,045.00 $ 50,666.00 Wastewater Plant Operator $ 17.03 $ 20.69 $ 24.36 2,080 $ 35,423.00 $ 43,045.00 $ 50,666.00 Water Operator 11111111111111111VF $ 17.03 $ 20.69 $ 24.36 2,080 $ 35,423.00 $ 43,045.00 $ 50,666.00 Senior Utility Billing Clerk $ 17.03 $ 20.69 $ 24.36 2,080 $ 35,423.00 $ 43,045.00 $ 50,666.00 Traffic Safety Technician $ 17.03 $ 20.69 $ 24.36 2,080 $ 35,423.00 $ 43,045.00 $ 50,666.00 Planner $ 17.03 $ 20.69 $ 24.36 2080 $ 35,423.00 $ 43,045.00 $ 50,666.00 NE-5 Court Administrator $ 18.61 $ 22.75 $ 26.89 2,080 $ 38,705.00 $ 47,318.00 $ 55,930.00 Fire-�..ter Day Shift S 18.61 $ 22 5 2980 $ 53,930-00 $ 13.29 $ 16..25 $ 0.2i 2,9 Senior Wastewater Plant Operator $ 18.61 $ 22.75 $ 26.89 2,080 $ 38,705.00 $ 47,318.00 $ 55,930.00 NE-6 Construction Inspector $ 20.65 $ 25.00 $ 29.35 2,080 $ 42,951.00 $ 52,000.00 $ 61,049.00 Street Supervisor $ 20.65 $ 25.00 $ 29.35 2,080 $ 42,951.00 $ 52,000.00 $ 61,049.00 Customer Service Manager $ 20.65 $ 25.00 $ 29.35 2,080 $ 42,951.00 $ 52,000.00 $ 61,049.00 NE-7 ire Fighter -Day Shift $ 22.45 $ 27.30 $ 32.14 2,080 $ 46,701.00 $ 56,780.00 $ 66,859.00 Fire Fighter-24 Hour Shift EL $ 16 $ $ 11 QA $ 46 7 00 $ 56,780.00 66,859.00 Finance/Budget Analyst $ 22.45 $ 27.30 $ 32.14 2,080 $ 46,701.00 $ 56,780.00 $ 66,859.00 grin- :i=-Captair= $ i ..04 $ i-930- 2,41-2 Fire Marshal/Code Enforcement Officer $ 22.45 $ 27.30 $ 32.14 2080 $ 46,701.00 $ 56,780.00 $ 66,859.00 NE-8 Water Supervisor $ 24.79 $ 30.26 $ 35.73 2,080 $ 51,556.00 $ 62,933.00 $ 74,309.00 Wastewater Supervisor $ 24.79 $ 30.26 $ 35.73 2,080 $ 51,556.00 $ 62,933.00 $ 74,309.00 $ 247T 4 30 6 2080 �4,309.00 Accountant II $ 24.79 $ 30.26 $ 35.73 2080 $ 51,556.00 $ 62,933.00 $ 74,309.00 NE-9 Ere Shift Captain ir $ 20.00$ 23.03 $ 26.07 $ 67,074.001 $ 75,911.00 GRADE EXEMPT POSITION SALARY RANGE- HOURLY ANNUAL HOURS SALARY RANGE - ANNUAL MIN M-P MAX HOURS MIN M- P MAX EX-28 Planner II $ 22.83 $ 27.91 $ 33.00 2,080 $ 47,476.00 $ 58,055.00 $ 69,634.00 Street Superintendent $ 22.83 1 27.91 $ 33.00 2,080 $ 47,476.00 $ 58,055.00 $ 68,634.00 Parks and Recreation Superintendent $ 22.83 $ 27.91 $ 33.00 2,080 $ 47,476.00 $ 58,055.00 S 68,634.00 EX-29 CDC Chief Administrative Officer $ 26.73 $ 32.96 $ 39.19 2,080 $ 55,608.00 $ 68,559.00 $ 81,509.05 Assistant to the City Nfaffager $ 264- $ 32.96 $ 39.19 2,080 $ 55,608.00 $ 68,559.00 S 81,509.00 Human Resources Manager $ 26.73 $ 32.96 $ 39.19 2,080 $ 55,608.00 $ 68,559.00 $ 81,509.00 Water Superintendent $ 26.73 $ 32.96 $ 39.19 2,080 $ 55,608.00 $ 68,559.00 $ 81,509.05 Wastewater Superintendent $ 26.73 $ 32.96 $ 39.19 2,080 $ 55,608.00 $ 68,559.00 $ 81,509.00 EX-30 Engineering Construction Superintendent $ 30.09 $ 36.47 $ 42.85 2,080 $ 62,587.00 $ 75,857.00 $ 89,127.00 Ptibli�Works Superintendent $ 9- $ 36.47 2;989 Assistant to the City Manager $ 30.09 $ 36.47 $ 42.85 2,080 $ 62,587.00 $ 75,857.00 $ 89,127.00 EX-31 City Secretary $ 31.51 $ 37.95 $ 44.39 2,080 $ 65,537.00 $ 78,939.00 $ 92,340.00 Deputy Fire Chief $ 31.51 $ 37.95 $ 44.39 2,080 1 $ 65,537.00 $ 78,939.00 $ 92,340.00 Assistant Director of Public Works $ 31.51 $ 37.95 $ 44.39 2,080 $ 65 537.00 939.00 $ 92,340+00 EX -32 Director of Planning $ 40.98 $ 48.00 $ 55.01 2,080 $ 85,243.00 $ 99,832.00 $ 114,420.00 EX-33 Director of Public Works $ 41.49 $ 49.68 $ 57.87 2,080 $ 86,307+00 $ 103,343.00 $ 120,378+00 Fire Chief $ 41.49 $ 49.68 $ 57.87 2,080 $ 86,307.00 $ 103,343.00 $ 120,378.00 EX-34 Director of Finance $ 44.80 $ 53.48 $ 62.16 2,080 $ 93,177.00 $ 111,236.00 $ 129,295+00 Police Chief $ 44.801 $ 53.48 $ 62.16 2,080 $ 93,177.00 $ 111,236.001 $ 129,295.00 EX-36 jCityManager $ 63.45 1 $ 75.06 $ 86.67 2,080 $ 131,977.00 $ 156,124.00 $ 180,270+00 I Item No. 10. City Council Agenda Staff Report Meeting Date: 9/12/2017 YOUR) HOMETOWN AGENDA ITEM: Consider/Discuss/Action regarding a Resolution reviewing and amending the City's Investment Policy (Dana Thornhill) SUMMARY: The Public Funds Investment Act (PFIA) states that the City Council should annually review its investment policy and investment strategies. Among other things, the Investment Policy stipulates the following primary investment objectives: 1. Preservation and safety of principal 2. Liquidity 3. Public Trust 4. Yield Staff, in consultation with our investment advisors (Valley View Consultants), has reviewed the Investment Policy and is recommending a few changes outlined in the attached Resolution. The recommended changes include the following: • Authorized Investments - PFIA related adjustment clarifying that the obligations of the Federal Home Loan Banks are eligible. • Protection of Principal - Change the language to encompass both the purchase and sale of individual securities shall be executed "delivery versus payment". • Safekeeping and Custody - Change language to clarify collateral confirmations are pledge receipts. Safekeeping receipts refer to securities that the City owns. • Authorize to Invest - Clarify that Investment Officers can attend multiple training sessions as long as the required hours are accumulated in a timely manner. • Investment Policy Certification - PFIA adjustment to the type of "business organization" required to sign the Investment Policy Certification. No other changes are recommended at this time. STAFF RECOMMENDATION: Staff recommends approval of the attached Resolution and amendments to the Investment Policy. ATTACHMENTS: Description Upload Date Type Resolution Amending the Investment Policy 9/7/2017 Staff Report Exhibit 1, Investment Policy 9/7/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. (20171nvestment Policy Review) A RESOLUTION REVIEWING AND AMENDING THE INVESTMENT POLICY OF THE CITY OF ANNA. WHEREAS, the City of Anna, Texas ("the City") is committed to principles and practices of open and fair government that honor the public trust; and WHEREAS, the City of Anna, Texas City Council ("City Council") has determined that it is in the interests of the citizens of Anna to adopt an Investment Policy that establishes policies and procedures to govern the management and care of public funds; and WHEREAS, The Public Funds Investment Act ("the Act") requires annual review of the City's Investment Policy; and WHEREAS, The most recent annual review of the City's Investment Policy has prompted an amendment to the existing policy attached hereto as Exhibit 1; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The above -referenced recitals are incorporated herein as if set forth in full for all purposes. Section 2. Investment Policy Reviewed The City Council has reviewed the City's investment policy and investment strategies and approves the amended Investment Policy attached hereto as Exhibit 1. PASSED by the City Council of the City of Anna, Texas, on this the 12th day of September, 2017. ATTEST: Carrie L. Smith, City Secretary APPROVED: Mike Crist, Mayor City of Anna, Texas Investment Policy ►A INVESTMENT POLICY A component part of the overall financial management of the City of Anna, Texas is an effective cash management plan. Many factors determine the amount of funds on hand during any fiscal year, but these funds are an important revenue source for the City budget. It is imperative that these funds be managed in such a way as to be responsive to the public need and consistent with a conservative cash management plan. To provide this framework for effective cash management, an Investment Policy and a Statement of Investment Strategy have been prepared. Purpose: The Investment Policy is authorized by the City Council of the City of Anna in accordance with Chapter 2256, Texas Government Code, also known as the Public Funds Investment Act (PFIA). The Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of City funds. All such funds will be managed within the guidelines of this Policy with the exception of pension and other deferred compensation plans that are separately managed. Bond funds, in addition to this Policy, shall be managed in accordance with their issuing documentation and all applicable state and federal law. This Policy provides a separate written investment strategy for each of the City's funds. Each investment strategy describes the investment objectives for each particular fund according to the following priorities: 1) Investment Suitability 2) Preservation and Safety of Principal 3) Liquidity 4) Marketability Prior to Maturity of each Investment 5) Diversification 6) Yield Annual Review: The Investment Policy and the Statement of Investment Strategy will be reviewed on an annual basis by the City Council. Revisions and/or amendments will be approved and documented by the City Council. A written document shall attest to the annual review and amendment adoption. Investment Objectives: The investment of funds will be governed by the following investment objectives, in order of priority: 1. Preservation and Safety of Principal September 12, 2017N4afEhh22,26 Preservation of capital is the foremost objective of the City. Each investment transaction shall seek first to ensure that capital losses are avoided, whether they are from issuer defaults, erosion of market value, or other risks. 2. Liquidity The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements that can be reasonably anticipated. Liquidity will be achieved by matching investment maturities with forecasted cash flow requirements. 3. Public Trust All employees involved in the City's investment program shall seek to act responsibly as custodians of the public trust. All employees involved in the investment process shall avoid any transaction which might impair public confidence in the City's ability to govern effectively. 4. Yield The investment portfolio of the City shall be designed to attain a market rate of return throughout budgetary and economic cycles taking into account risk constraints and liquidity needs. Return on investment, while important, is of less importance than safety and liquidity. Authorized Investments: While the PFIA allows a wide range of eligible investments, the City has chosen to allow only the following, which are more restrictive than the PFIA: 1. Obligations of the United States government or its agencies and instrumentalities., including the Federal Home Loan Banks. 2. Other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, this State or the United States or their respective agencies and instrumentalities, including obligations that are fully guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States. 3. Direct obligations of this State or its agencies and instrumentalities. 4. Certificates of Deposit, and other forms of deposit, issued in compliance with the PFIA and insured by the FDIC, or when applicable, collateralized in accordance with this Policy and the Public Funds Collateral Act. 5. Repurchase agreements placed and secured in compliance with the PFIA and, collateralized with a minimum market value of 102 percent of the dollar value of the transaction plus accumulated accrued interest. 6. SEC -registered, AAAm, or its equivalent, (as rated by Fitch, Moody's or Standard & Poor's), no-load money market mutual funds. The investment objective of the fund must be to maintain a stable dollar net asset value of $1.0000. The City may not invest funds under its control in an amount that exceeds 10% of total assets of any individual money September 12, 2017N4afEhh22,26 2 market mutual fund. A fund prospectus shall be reviewed for compliance with this Policy prior to depositing monies. 7. State or local investment pools organized under the Interlocal Cooperation Act, operating in compliance with the PFIA and authorized by the City Council. The investment pool must be rated AAAm, or its equivalent, (as rated by Fitch, Moody's or Standard & Poor's). The investment objective of the pool must be to maintain a stable dollar net asset value. Prohibited Investments: The City is expressly prohibited from entering into options trading or futures contracts, hedging or purchasing any security that is not authorized by Texas State law, or any direct investment in asset backed or mortgage -backed securities. The City expressly prohibits the acceptance of Interest -only (IO) and Principal -only (PO) Collateralized Mortgage Obligations (CMOs) as collateral for bank deposits or repurchase agreements. No transactions may be entered for speculation. No transaction may be entered using leverage. Protection of Principal: The City shall seek to control the risk of principal loss due to the failure of an issuer or grantor. Such default risk shall be controlled by investing only in the safest types of issuers as defined in the Policy and by collateralization as required by law. The purehase of iIndividual securityies transactions shall be executed by "delivery versus payment" (DVP) method through the City's safekeeping agent. By so doing, City funds are not released until the City has received, through the safekeeping agent, the securities purchased. Diversification by Investment Type: When appropriate and applicable, diversification by investment type shall be maintained by ensuring an active and efficient secondary market in portfolio investments, and by controlling the market and opportunity risks associated with specific investment types. Undue concentrations of assets in a specific maturity sector shall be avoided. Bond proceeds may be invested to comply with Federal arbitrage restrictions or to facilitate arbitrage record -keeping and calculation. Diversification by Investment Maturity: In order to minimize risk of loss due to interest rate fluctuations, investment maturities will not exceed the anticipated cash flow requirements of the funds. Maturity guidelines by fund are as follows: Operating Funds Strategy: Suitability - Any investment eligible in the Investment Policy is suitable for Operating Funds. Safety of Principal - All investments shall be of high quality with no perceived default risk. Market price fluctuations may occur. However, by managing the weighted average days to maturity for the Operating Fund's portfolio to less than 270 days and restricting the maximum allowable maturity to two years, the price volatility of the overall portfolio will be minimized. September 12, 2017N4afEhh22,26 3 Marketability - Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash flow requirement. Li uidi - The Operating Fund requires the greatest short-term liquidity of any of the Fund types. Cash equivalent investments will provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. Diversification - Investment maturities should be staggered throughout the budget cycle to provide cash flow based on the anticipated operating needs of the City. Market cycle risk will be reduced by diversifying the appropriate maturity structure out through two years. Yield - Attaining a competitive market yield for comparable investment -types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio will be the minimum yield objective. Construction and Capital Improvement Funds Strategy: Suitability - Any investment eligible in the Investment Policy is suitable for Construction and Capital Improvement Funds. Safety of Principal — All investments will be of high quality with no perceived default risk. Market fluctuations may occur. However, by restricting the maximum maturity to the lesser of the anticipated cash flow requirements or the IRS defined temporary period, the market risk of the portfolio will be minimized. Marketability - The balancing of short-term and long-term cash flow needs requires the Construction and Capital Improvement Funds portfolio to have securities with active and efficient secondary markets. Li uidi - Construction and Capital Improvement Funds used as part of a CIP plan or scheduled repair and replacement program are reasonably predictable. However, unanticipated needs or emergencies may arise. Maintaining minimum cash equivalent investment amounts will reduce the liquidity risk of unanticipated expenditures. A singular repurchase agreement may be utilized if disbursements are allowed in the amount necessary to satisfy any required expenditures. This investment structure is commonly referred to as a flexible repurchase agreement. Diversification - Investment maturities should blend the short-term and long-term cash flow needs to provide adequate liquidity, yield enhancement and stability. A "barbell" maturity ladder may be appropriate. Yield - Attaining a competitive market yield for comparable investment -types and portfolio structures is the desired objective. The yield of an equally weighted, rolling six-month Treasury Bill portfolio will be the minimum yield objective. September 12, 2017N4afEhh22,26 4 Debt Service Funds Strategy: Suitability - Any investment eligible in the Investment Policy is suitable for the Debt Service Fund. Safety of Principal - All investments shall be of high quality with no perceived default risk. Market price fluctuations may occur. However, by managing Debt Service Funds to not exceed the debt service payment schedule, the market risk of the overall portfolio will be minimized. Marketability - Securities with active and efficient secondary markets are not necessary as the event of an unanticipated cash flow requirement is not probable. Li uidi - Debt Service Funds have predictable payment schedules. Therefore, investment maturities should not exceed the anticipated cash flow requirements. Cash equivalent investments may provide a competitive yield alternative for short term fixed maturity investments. A singular repurchase agreement may be utilized if disbursements are allowed in the amount necessary to satisfy any debt service payment. This investment structure is commonly referred to as a flexible repurchase agreement. Diversification - Market conditions influence the attractiveness of fully extending maturity to the next "unfunded" payment date. Generally, if investment rates are anticipated to decrease over time, the City is best served by locking in most investments. If the interest rates are potentially rising, then investing in shorter and larger amounts may provide advantage. At no time shall the debt service schedule be exceeded in an attempt to bolster yield. Yield - Attaining a competitive market yield for comparable investment -types and portfolio restrictions is the desired objective. The yield of an equally weighted, rolling three-month Treasury Bill portfolio shall be the minimum yield objective. Ensuring Liquidity: Liquidity shall be achieved by analyzing and anticipating cash flow requirements, by investing in securities with active secondary markets and by maintaining minimum cash equivalent investment balances. An investment may be liquidated or redeemed prior to maturity for the following reasons: 1. To meet unanticipated cash requirements 2. To re -deploy cash into other investments expected to outperform current holdings 3. To otherwise to adjust the portfolio. Depository Agreements: The City will select and designate a qualified primary bank depository in compliance with State law and the City's purchasing policy. Additionally the City may utilize other depository institutions to expand deposit placement opportunities or provide specialty services. All depository balances shall be insured or collateralized in compliance with applicable State law. The City reserves the right, in its sole discretion, to accept or reject any form of insurance or collateralization pledged towards depository deposits. Depositories will be required to sign a Depository Agreement with the City. The Agreement shall address any concerns in relation to September 12, 2017N4afEhh22,26 5 acceptable collateral, levels of collateral, substitution and addition of collateral, and reporting and monitoring of collateral. The collateralized deposit portion of the Agreement shall define the City's rights to the collateral in case of default, bankruptcy, or closing and shall establish a perfected security interest in compliance with Federal and State regulations, including: • The Agreement must be in writing; • The Agreement has to be executed by the Depository and the City contemporaneously with the acquisition of the asset; • The Agreement must be approved by the Board of Directors or Designated Committee of the Depository and a copy of the meeting minutes must be delivered to the City; and • The Agreement must be part of the Depository's "official record" continuously since its execution. Safekeeping and Custody: The City shall contract with a bank or banks for the safekeeping of securities either owned by the City as part of its investment portfolio or held as collateral to secure financial institution deposits and repurchase agreements. Securities owned by the City shall be held in the City's account as evidenced by safekeeping receipts of the institution holding the securities. Safekeeping institutions shall be independent from the parties involved in the investment transaction. Collateral will be held by a third party custodian designated by the City and pledged to the City as evidenced by safekeeping ledge receipts of the institution with which the collateral is deposited. Original safekeeping pledge receipts shall be obtained. Collateral may be held by a Federal Reserve Bank or branch of a Federal Reserve Bank, a Federal Home Loan Bank, or a third party bank approved by the City and eligible under State law. Competitive Environment: It is the policy of the City to provide a competitive environment for all individual investment purchases and sales, and financial institution, money market mutual fund, and local government investment pool selections. Authority to Invest: The City Manager and Finance Director shall be the Investment Officers. The Investment Officers shall oversee and approve any deposit, withdrawal, investment, transfer, documentation, and otherwise manage City funds according to this Policy. No person may engage in an investment transaction or the management of funds except as provided under the terms of the Investment Policy, the Statement of Investment Strategy, and other operational procedures established by the City Manager. In order ensure qualified and capable investment management, within twelve (12) months after taking office or assuming duties, each Investment Officer shall attend a -training se&sie}rrelating to his/her investment responsibilities and reeeive-accumulate not less than ten (10) hours of September 12, 2017N4afEhh22,26 6 instruction. On an ongoing basis, all Investment Officers shall receive not less than eight (8) hours of instruction in each subsequent two-year period that begins on the first day of the City's fiscal year and consists of the two consecutive fiscal years after that date. Training will be conducted by an independent source approved by the Investment Committee and must include education in investment controls, security risks, strategy risks, market risks and compliance with the Public Funds Investment Act. Prudent Investment Management: Each Investment Officer shall perform his/her duties in accordance with the adopted Investment Policy and internal procedures. In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the investment of all funds over which the Investment Officer had responsibility, rather than the prudence of a single investment, shall be considered. Investment Officers acting in good faith and in accordance with these policies and procedures shall be relieved of personal liability. Standard of Care: The standard of care used by the City shall be the "prudent person rule" and shall be applied in the context of managing the overall portfolio within the applicable legal constraints. The PFIA states: "Investments shall be made with judgment and care, under circumstances then prevailing, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. " Standard of Ethics: Each Investment Officer shall act as custodian of the public trust avoiding any transaction which might involve a conflict of interest, the appearance of a conflict of interest, or any activity which might otherwise discourage public confidence. An Investment Officer shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair his/her ability to make impartial investment decisions. Additionally, an Investment Officer shall file with the Texas Ethics Commission and the City Council a statement disclosing any personal business relationship with an entity seeking to sell investments to the City or any relationship with the second degree by affinity or third degree of consanguinity to an individual seeking to sell investments to the City. Internal Controls: The City Manager will establish a system of internal controls that shall be designed to prevent losses of public funds arising from fraud, employee error, and misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by City staff. Controls deemed most important would include, but not be limited to: I. Control of collusion 2. Separation of duties 3. Separating transaction authority from accounting and record -keeping 4. Custodial safekeeping 5. Avoidance of bearer -form securities September 12, 2017N4afEhh22,26 7 6. Clear delegation of authority 7. Written confirmation of telephone transactions 8. Documentation of transactions As part of the annual audit, the Investment Officers shall facilitate an independent review by the City's external auditor to assure compliance with policies and procedures. Monitoring Market Value: Market value of all collateral, mutual funds, pools, and securities will be monitored periodically and obtained from a reputable and independent source. Effect of Loss of Rating: All prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. At least quarterly, the City shall monitor the rating of all investments, as applicable. Exemption for Existing Investments: The City is not required to liquidate investments authorized at the time of purchase. Performance: The City's investment portfolio shall be designed to obtain a market rate of return on investments consistent with risk constraints and expected cash flow of the City. Weighted average yield to maturity shall be the performance measurement standard. Authorized Broker/Dealers: The Investment Committee shall, at least annually, review, revise, and adopt a list of qualified broker/dealers authorized to engage in securities transactions with the City. Authorized firms include primary dealers or secondary dealers that qualify under Securities & Exchange Commission Rule 150-1 (Uniform Net Capital Rule). Investment Policy Certification: All , =aadlocal government investment pools and discretionary investment management firms; must sign a certification acknowledging that the organization has received and reviewed the City's Investment Policy, and that reasonable procedures and controls have been implemented to preclude investment transactions that are not authorized by the City's Policy in accordance with the PFIA. Investment Committee: An Investment Committee comprised of the City Manager, City Finance Director and the City Finance and Budget Analyst will meet on a periodic basis. The Committee shall monitor the investment activities; assist in the development of investment policies, strategies and procedures; and annually review and approve the City's broker/dealers and independent training sources. September 12, 2017N4afEhh22,26 8 Reporting: The Investment Officers shall prepare an investment report at least quarterly in compliance with the PFIA. This report will be prepared in a manner that will allow the City to ascertain whether investment activities during the reporting period have conformed to this Policy. The report will be provided to the City Council. In conjunction with the annual audit, the external auditor will perform a formal review of the quarterly reports with the results reported to the City Council. September 12, 2017N4afEhh22,26 9 I Item No. 11. City Council Agenda Staff Report Meeting Date: 9/12/2017 Y{OUW HOMETOWN AGENDA ITEM: Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a contract with Texas Bit, an Oldcastle company, of Irving, Texas for the 2017 Street Rehabilitation Project. (Joseph Johnson) SUMMARY: Council previously granted authorization to bid the 2017 Street Rehabilitation Project. The project includes approximately 3,388 square yards of asphalt rehabilitation, 487 tons of 3-inch Type 'D' Hot -mix Asphaltic Concrete (HMAC), and ancillary items for sections of Third Street, Easton Street, and Butler Street. On August 17, 2017 at 3:00 PM, bids were opened for this project. Seven bids were received with Texas Bit, an Oldcastle company, of Irving, Texas having submitted the low bid of $110,398.44. Our engineering consultant has reviewed the bids received, checked references, assessed the contractor's ability to perform the project, and has subsequently recommended that the City accept the bid from Texas Bit and award them a contract in the amount of $110,398.44. Funding is available for the project in the 2017 Fiscal Year General Fund budget using funds assigned for street rehabilitation. STAFF RECOMMENDATION: Staff recommends approval of this Resolution authorizing the City Manager to execute a contract with Texas Bit, an Oldcastle company, of Irving, Texas for the 2017 Street Rehabilitation Project. ATTACHMENTS: Description Resolution Exhibit A, Sample Contract Agreement Bid Award Recommendation Letter Bid Tabulation Upload Date Type 9/3/2017 Resolution 9/7/2017 Exhibit 9/7/2017 Exhibit 9/3/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH TEXAS BIT, AN OLDCASTLE COMPANY OF IRVING, TEXAS FOR THE 2017 STREET REHABILITATION PROJECT. WHEREAS, the 2017 Street Rehabilitation Project (the "Project") is necessary in order to remove and replace approximately 487 tons of asphalt pavement on Third Street, Easton Street and Butler Street; and, WHEREAS, the City Council of the City of Anna, Texas (the City Council) has previously authorized the City Manager to solicit competitive bids for the Project; and, WHEREAS, the City of Anna, having solicited competitive bids in accordance with State law, opened said bids on August 17, 2017 at 3:00 P.M.; and, WHEREAS, Texas Bit, an Oldcastle company of Irving, Texas (Texas Bit) submitted the low base bid having submitted a bid of $98,716.44; and, WHEREAS, Texas Bit submitted a bid of $11,682.00 for the additive alternate bid; and, WHEREAS, the City of Anna's consulting engineer, having reviewed said bids and bidder's qualifications has recommended award of the contract to Texas Bit to include the base and additive alternate bids for a total contract amount of $110,398.44; and, WHEREAS, there are funds available for the Project in the General Fund, said funds being assigned for this purpose; and, WHEREAS, the City Council desires to authorize the City Manager to award the Project bid to and execute a contract with Texas Bit, an Oldcastle company, for construction of the Project; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Contract Award. The City Council hereby approves the contract agreement with Texas Bit, an Oldcastle company, for the Project, attached hereto as Exhibit A, and authorizes, ratifies and approves the City Manager's execution of the same subject to final legal review and approval by the City Attorney. The City Manager is hereby authorized to execute all RESOLUTION NO. PAGE 1 OF 2 2017 STREET REHABILITATION BID AWARD documents and to take all other actions necessary to finalize, act under, and enforce the Agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12t" day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist RESOLUTION NO. 2017 STREET REHABILITATION BID AWARD PAGE 2OF2 QUALIFICATION STATEMENT OF BIDDERS SUBMITTED TO: City of Anna Reviewed by: Date Received: CONTRACTOR August 17, 2017 Oldcastle Materials Texas, Inc. dba TexasBit CIRCLE ONE: ❑ Sole Proprietor ❑ Partnership NAME: Not Available _ ADDRESS: _ CITY: PHONE: PRINCIPAL PLACE OF BUSINESS: COUNTY STATE ® Corporation ❑ Joint Venture PARTNER: Not Available ADDRESS: CITY: _ PHONE. _ PRINCIPAL PLACE OF BUSINESS: COUNTY IF THE CONTRACTOR IS A CORPORATION, FILL OUT THE FOLLOWING: STATE STATE OF INCORPORATION: Delaware (1980) LOCATION OF PRINCIPAL OFFICE: 1320 Arrow Point #600, Cedar Park, Texas 78613 CONTACT PERSONS AT OFFICE: Mary Loveless 469-845-2743 mary.loveless@texasbit.com PERSON EXECUTING CONTRACTS ON BEHALF OF CORPORATION: NAME: TITLE: PHONE Ben Liggett Vice President, TexasBit 214-741-3531 NAMES OF OFFICERS: (IF APPLICABLE) Kristin Davis, Controller ADDRESS I rvi n_q CITY 420 Decker Drive Texas STATE toubz ZIP Jake Parson, President; Ben Liggett, Vice President; LIST NUMBER OF EMPLOYEES WORKING FOR CONTRACTOR: 260 - TexasBit LIST ALL EQUIPMENT TO BE USED ON THIS PROJECT: (PLEASE USE ATTACHMENT) NUMBER OF YEARS IN BUSINESS AS A GENERAL CONTRACTOR ON PROJECTS SIMILAR TO THIS PROJECT: Texas Bitulithic established 1906 TYPE(S) OF WORK DONE: (CIRCLE) ® Asphalt Paving ® Concrete Paving ❑ Misc. Concrete ❑ Channel Lining ❑ Pump Stations ❑ Storm Sewer ® Earth Work ❑ Bridge Work ❑ Demolition ❑ Landscaping ❑ Water & Sanitary Sewer Lines ❑ Steel Erection ❑ Painting ® Fog Seal ® Chip Seal jAclerica1\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\05-qualification statement.dou : 9 - Qualification Statement Concrete Structures: Inlets, Box Culverts, Junction Boxes Other: COMMENTS: LIST RECENTLY COMPLETED PROJECTS OF THE TYPE OF WORK QUALIFYING FOR OR SIMILAR WORK, PLUS THE FOLLOWING INFORMATION FOR EACH PROJECT. - PROJECT: See Project Reference Page OWNER/ENGINEER: YEAR BUILT: CONTRACT PRICE: CONTACT PERSON: PHONE: PROJECT: OWNER/ENGINEER: YEAR BUILT: CONTACT PERSON: PROJECT: OWNER/ENGINEER: YEAR BUILT: CONTACT PERSON: PROJECT: OWNER/ENGINEER- YEAR BUILT: CONTACT PERSON: (USE ATTACHMENTS IF NECESSARY) CONTRACT PRICE: PHONE: CONTRACT PRICE: PHONE: CONTRACT PRICE: PHONE: LIST INCOMPLETE PROJECTS, PLUS THE FOLLOWING INFORMATION FOR EACH PROJECT LISTED: PROJECT: See Project Reference Page OWNER/ENGINEER: PERCENT COMPLETE: CONTRACT PRICE: CONTACT PERSON: PHONE: PROJECT: OWNER/ENGINEER: _ PERCENT COMPLETE: CONTACT PERSON: CONTRACT PRICE: PHONE: j1derical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\05-qualification statement,dou - 1 0 - Qualification Statement TezasBit / Pavement Solutions Crew Project References - August 2017 Contract Class of Work Date Contact Information Owner I Project Name Amount Com leted NW Regional Airport - Roanoke Texas $659.563.73 Runway 10% NW Reg Airport POA, Reconstruction Barnett Paving - Wichita Faits ISO $700.000.00 Pavement 90% Tommy Barnett. Barnett Paving and Sealing LLC Rehabilitation ,City of Greenville / 2017 Street Improvements $1,314,517.97 Pavement 50% Jon Herbert, City of Greenville, 903-457-2953 (Brett Jameson 903457-3136) Bonded Amount Rehabilitation Construction Inspector, iherbert@ci.greenville.tx.us City of Fort Worth - #100620 HMAC 2016717 5001 $1,090,406.02 HMAC Repair 90% Tariqul Islam, Graduate Engineer, TPW/Street Services James Ave, Fort Worth, TX 76115 (817-392-2486) tariqul.islam@fortworthtexas.gov 1715 Market Center, Dallas TX - Parking Lot Rehab $46,460.90 Asphalt Repair May 2017 David Wildman, PAI.DAF LP PO Box 191408. Dallas TX 75219 City of Wichita Falls - 2017 Asphalt Street Rehab Project $1,597,516 Asphalt Repair & August 2017 Blane Boswell, Project Manager / 940-761-7477 OWF17-100-02 / Bonded Amount Rehabilitation Iblane.boswell@wichitafallstx.gov 1300 7th Street, Room 402. Wichita Falls, TX 76301 (Davis Powell, PE City of Corsicana / Roane Road $35.000.00 Pavement May 2017 Bobby Bland, City of Corsicana Rehabilitation Ibbland@ci.corsicane.tx.us NPL Construction Co. / Contract 8 - Love Field $126,552.00 Pavement May 2017 Larry Harrington, NPL Area Manager 972-278-3229 2159 S. Shiloh #4, Garland, TX 75041 Rehabilitation Iharrin ton on I.com POA The Shores, Richland Chambers Lake $121,621.46 Pavement May 2017 Melanie Gilcrease, Cornerstone Assoc Mgmt Services Sailboat, Water's Ed e, Water Cove Rehabilitation 214-520-0099 City of Rice / Road Re -Construction on Fulton, Dallas & $360,942.20 Road Re -Construction April 2017 Cheryl Mitchell, Velvin&Weeks Consulting Engrs, Inc Rusk Street TxCDBG #7216037 / Phase I & II Bonded Amount Athens, TX / 903-675-3903 Texas Lime Co / Cleburne TX $118,605.00 Asphalt Repair & Dec 2016 Allan Graham, Facilities Manager - Texas Lime Rehabilitation PO Box 851 / 15865 FM 1434, Cleburne, TX 76033 817-6414433 / AIIanGraham uslm.com The Parks Mail in Arlington / Parking Lot Repair $45,715.50 Asphalt & Concrete Dec 2016 Charley (George) Miller, The Parks Mall at Arlington Repair .817-467-6497 x23 Trinity Parking Group / 257 S. Riverfront Blvd, Dallas TX $161,007.00 Pavement May 2017 John Norum - JH Norum Management, Inc. Rehabilitation 1446 Front St. #300. San Diego, CA 92101 949.6784927 mobile Jhnorum tbadvisors.com City of Dallas / 2015 Street Improvements $3,380,567.52 Pavement August 2017 Patrick Diviney, Sr. Program Manager Change Order #1 & #2 Bonded Amount Rehabilitation Construction Mngmnt, Public Works Dept city of Dallas, 214-9484688 alrickAivine daltascll hall.com PDA The Shores, Richland Chambers Lake $46,972.67 One Course ChipSeal Nov 2016 Melaria Gkerease. Cornerstone Assoc Mgmt Services .Cowboy Drive 1 214-520.0099 City of Alvarado / Sunflower Lane $65,000.00 Pavement Oct 2016 Clint Davis, City Manager 817-790-3351 104 W. College, Alvarado, TX 76009 Rehabilitation davisc cit ofalvarado.or NPL Construction Co. / 2014 City of Dallas $395,995.00 Pavement August 2016 Larry Harrington, NPL Area Manager 972.278-3229 .2159 S. Shiloh #4. Garland TX 75041 Rehabilitation lharri2otonagonot.com City of Greenville / 2016 Street Improvements $811,410,00 Pavement Sept 2016 Jon Herbert, City of Greenville, 903457-2953 Brett Jameson 903-457-3136 Bonded Amount Rehabilitation Construction Inspector, iherbert ci. reenville.tx.us City OTC/ South 15th Street $1,487,240.98 Pavement Dec 2016 Bobby Bland, UityotCorsicans Bonded Amount Rehabilitation bbtand ci,corslcana.lx.us City of Celeste / Chaparral Trail $18,000.00 Pulverize/Layback June 2016 Mayor Larry Godwin, City of Celeste .201 North US Hwy 69, Celeste, Texas 75423 Chambers Engineering / 1500 Houston St Ft Worth $34,100.00 Asphalt Overlay June 2016 Gary Chambers, Chambers Engineering 817-281-5781 H3 / Six Flags Over Texas $100 000.00 Asphalt Ovada Ma'y 2016 IH3 Construction 940 295-4488 City of Dallas Park & Recreation $4,164,000.00 Pavement Ongoing Richard Stauffer, PE - Park and Rec Dept. Bonded Amount Rehabilitation 214-670-4105 Northeast Church $165 000.00 As halt Overlay Oct 2016 (Brookshire Grocery Company $198,000 00 Pavement August 2016 Curtis Acheson, 903-579-0575 Rehabilitation Facility Services/430 E. Front St, Tyler TX 75702 Bailee Custom Homes / Decatur Project $140,000.00 Pavement Installation May 2016 Scott Malden, 817439-1710 City of Alvarado / Burnett Street Rehabilitation $105,000.00 Pavement May 2016 Clint Davis, City Manager 817-790-3351 104 W. College. Alvarado, TX 76009 Bonded Amount Rehabilitation davisc cit ofalvarado.or City of Dallas / 2015 Street Improvements $13,558,266.48 Pavement Dec 2016 Patrick Diviney, Sr, Program Manager Bonded Amount Rehabilitation Construction Mngmnt, Public Works Dept City of Dallas, 214-9484688 atrick.dfvf allascR hall.com NPL Construction Co. / City of Dallas / Contract #8 2159 $4,000,000.00 Pavement Ongoing Larry Harrington. NPL Area Manager 972-27&3229 S. Shiloh #4, Garland, TX 75041 Rehabilitation Iharringlan@goro.00m Fort Construction / Z Gallery $51,300,00 Asphalt Overlay & Jan 2016 -Scott Price, Fort Construction 817-885-7979 260 State Street, Southlake, TX 76092 Milling Divine Imaging / Naval Airforce Station $67,850.00 ASPHALT OVERLAY Jan 2016 (Elliot Smith, Naval Airforce Station, 817-782-7633 Fort Worth, TX 76127 INAS JRB Ft Worth General Growth Properties / Stonebriar Centre $159,408.00 Parking Lot Repairs Dec 2015 General Growth Properties 312-960-5140 2601 Preston Rd, Frisco, TX 75034 Southwest Center Mall / Parking Lot Repair $119.179,43 Sealcoat & Striping Dec 2015 Lisa Long, 3362 W Camp Wisdom, LLC Camp Wisdom Blvd, Dallas TX 972-296-1491 City of Mansfield / 2015 Street Rehabilitation $265,449.0o Street Rehabilitation Dec 2015 Bobby Blair, City of Mansfield 817-453-1137 Various Street Locations Superintendent - Streets Ellis County / Contract for Pavement Rehabilitation $2,200.000.00 Pavement Nov 2015 Kyle Butler, Ellis County Commissioner 1011 Eastgate, Midlothian, TX 76065 Rehabilitation 972-825-5303, kyle. butler@co,ellis.tx.us The Parks Mall at Arlington / Handicap Signs r $16,778.75 Sign Replacement Nov 2015 Charley (George) Miller, The Parks Mall at Arlington 817-467-6497 x23 Omega Contracting 1 Naval Airforce Station $180,000.00 Asphalt Overlay Nov 2015 Elliot Smith, Naval Airforce Station, 817-782-7633 FDR Worth. Th 76127 INAS JRB Ft Worth IPOA The Shores, Richland Chambers Lake $439,500 00 Repair & Overlay Nov 2015 (Melanie Gilcrease, Cornerstone Assoc Mgmt Services Repair & Overlay 214-520-0099 'City of Greenville / 2015 Street Improvement Program $1,200,000.00 Pavement Oct 2015 Jon Herbert, City of Greenville, 903-457-2953 12821 Washington Street. Greenville TX 75401 Rehabilitation Construction Inspector. Ilherbe 0. reenville.tx_us IESI Progressive Waste / 3131 Old Brock Rd $94.500.00 Roadway Oct 2015 Joey Miller. IESI 817-596-4171 Weatherford, TX Repair/Overlay Omega Contracting / Barbaree Rd, Dallas TX $105.450.00 Overlay HMAC and Oct 2015 Mark Reinhardt, Omega Contracting Chip Seal Parker County / Old Brock Road, Weatherford TX $956,781.00 Pavement Oct 2015 Rehabilitation (High Street Retail / Seven Points $64,475.00 Asphalt Repair Oct 2015 Kenneth Mayberry, High Street Retail 214-238-2366 (Brazos Electric Cooperative, Cleburne Texas $58,540.10 Seal Coat/ Base Sept 2015 Richard Connally, Brazos Electric Cooperative Repairs B17-641-5051 Phillips May / DFW Airport Flume Repair $18.000.00 Flume Repair Se t 2015 Chris Ma ux, Phillips May 214-631-3331 Hill&Wilkinson / Roman Catholic Diocese $85.682.00 Asphalt HMAC Au ust 2015 Sam Adams, Hill&Wilkinson 214-299-4331 Texas Sports Builders, Inc / Gladewater ISD $229,092.48 Dirt Work/Reclaim July 2015 Charles Wheeler, Texas Sports Builders High School Running Track Asphalt Overlay B17447-9988 Polyguard / Parking Lot Repair $16,744.92 Base Repair July 2015 Frank Bartolic, Polyguard 214-515-5000 Ennis, Texas Uoeris General Contractors / HEB Waxahachie $135,000.00 As halt Pavina July 2015 (Key Construction / Walmart Remodel Parking Lot $11,014.44 Mini Mill / Overlay June 2015 Dale Woods, Key Construction 316-263-9575 (Richardson, TX {Omega Contracting / W & W W Main Replacement $91,000 00 Asphalt Overlay May 2015 Alex Valderez / Mark Reinhardt, Omega Contracting Cily of Dallas. Various Streets 214-905-0612 Raydon, Inc. I Maddux Road (Parker County) $313,716.00 Pavement May 2015 Rehabilitation St Paul7he Apostle Church / Dumpster Pad $4,000.00 Dumpster Pad May 2015 Rev. David Flori, St Paul the Apostle Church '972-235-6105 The Parks Mall in Arlington / Parking Lot Repair $52,000.00 Asphalt Repair May 2015 Charley (George) Miller, The Parks Mall at Arlington 817-467-6497 x23 Catholic Diocese / Parkin Lot $164 000,00 As halt Repair Aril 2015 (Nark H 151 Mower Catholic Dlocese. 972-23"105 IMH Murphy Homes / 1201 Oaklawn $33,000.00 Asphalt Overlay April 2015 Mark Murphy. MH Murphy Homes 214-212-1086 Dalton's Best Maid Products, Mansfield, Texas $182,512.14 Asphalt Repairs April 2015 Mike Wuller, Dalton's Best Maid Products, Inc. Parking Lot Rehabilitation B17-335-5494 Rabine Paving America / Toys R Us $248,576.15 Parking Lot March 2015 IRabine Paving America Contact Mesquite, Texas Rehabilitation J & K Excavation / City of Rice $33.000 00 Seal Coat February 2015 Joshua Trees, J & K Excavation 972-923-2250 'Wichita Falls Independent School District I $340,000.00 Pavement February 2015 Brady Woolsey, Wichita Falls ISD !Parking Lot Re air, Various Locations Rehabilitation 940-235-1060 bwo0lsevp(7wfisd.net Aramark-SAGU ! Paver Re air $21 500.00 1 Paver Repairs February 2015 Unified Services / Goldthwaite Airport $39,300.00 Pavement February 2015 Rehabilitation S&S Concrete / Richardson ISD $4.560.00 Base Repair January 2015 Texas Lime Co / Cleburne TX $291,376.00 Pavement December 2014 Allan Graham, Facilities Manager - fTX76033 Rehabilitation PO Box 851 / 15865 FM 1434, Cle817.641-4433 1 AilanGraham us Cherokee Capital Trust / 3309 Crabtree $22,008.58 Asphalt Overlay December 2014 Jack Hines, Cherokee Capital Trust 1972-333-3995 UnTed Services / Big Spring Airport $140,000.00 Pavement October 2014 Rehabilitation J & K Excavation / Red Oak Rd $62,000.00 Crack Seal October 2014 ,Joshua Trees, J & K Excavation 1972-923-2250 City of Greenville! 2014 Street Rehabilitation $974.462.01 Pavement September Rehabilitation 2014 Phillips May / Dallas Fort Worth Intern'( Airport $53,200.00 Crack Seal September 2014 City of Alvarado ! 5th Street Reconstruction $86,841,00 Street Reconstruction September 2014 Bailee Custom Homes ! Decatur $46 514,00 Asphalt Construction Au ust 2014 Chambers Engineering / TDLR Parking Lot $77,041.00 Asphalt Repair August 2014 Gary Chambers, Chambers Engineering 817.281.5781 -Comanche Springs Ranch LLC $22,590.00 Asphalt Repair August 2014 I Chad Horne, Comanche Springs Ranch LLC 813-918-9855 ACTION BY WRITTEN CONSENT OF THE BOARD OF DIRECTORS OF OLDCASTLE MATERIALS TEXAS, INC. The undersigned, being all of the members of the Board of Directors of Oldcastle Materials Texas, Inc., a Delaware corporation (the "Corporation"), do hereby, pursuant to applicable Delaware statute, give this written consent to the taking of the following actions, such actions to have the same force and effect had a meeting been duly called and held: RESOLVED, that effective November 8, 2016 all previous elections of officers are terminated, and the following persons be, and hereby are, elected to serve as officers of the Corporation (each individually, an "Officer" and collectively, the "Officers") in the capacities set forth opposite their respective names until such time as their successors shall be elected and qualified: Brandon Smith President Stephen Ross Secretary/Asst. Treasurer Kal A. Kincaid Vice President/Assistant Secretary Joe Naivar, Jr. Vice President/Assistant Secretary Eric Bailey Vice President/Assistant Secretary Jake Parson Vice President/Assistant Secretary Nicholas Schack Vice President/Assistant Secretary Hugh Franklin Vice President — Finance William B. Miller Admin. Vice President/Assistant Secretary Charles Brown Treasurer/Assistant Secretary Robert Banks Assistant Secretary FURTHER RESOLVED, that the Officers be, and each of them hereby is, authorized to execute and deliver agreements, contracts, documents, certificates, and other instruments, under the seal of the Corporation if required, for the purpose of conducting the Corporation's business, including without limitation, selling products and securing construction work, and to take such other action, as they may deem necessary, advisable, convenient, or appropriate to carry out and fully perform duties incident to the office or offices so appointed, and such other duties as may be prescribed- by the Board of Directors from time to time; FURTHER RESOLVED, that the following persons are hereby designated Officers solely for the purpose of attesting signatures of other Officers signing on behalf of the Corporation, and for executing and attesting various corporate documents, tax returns, affidavits, and other instruments as may be necessary from time to time: Angela Kvarme Assistant Secretary/Assistant Treasurer Kristin Davis Assistant Secretary/Assistant Treasurer Chris Michael Assistant Secretary/Assistant Treasurer Ben Liggett Assistant Secretary Scott Blanchard Assistant Secretary Larry Matthews Michael F. Deaton Mike Wallace Dean W. Buchanan Gary P. Hickman Michael G. O'Driscoll M. Craig Hall David M. Toolan David Lewis David Young Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary FURTHER RESOLVED, that effective November 8, 2016 all previous appointments of authorized employees are terminated, and that the following persons be and each of them hereby is appointed to serve as an authorized employee of the Corporation, which persons shall be authorized to execute and deliver such agreements, contracts, documents, certificates and other instruments, under the seal of the Corporation if required, for the purpose of conducting the Corporation's business including, without limitation, selling products and securing construction work: Robert Brown Ryan Lindsey Lance Phillips Mike Brown L.L. Matthews David Reese James A. Connor Rebecca Rutledge Barry Egbert Dean Donnellan Greg Morisey Josh Houston Stephen Koonce Kirk Morris FURTHER RESOLVED, that the President of the Corporation may, from time to time, without further action by the Board of Directors, appoint other persons to serve as authorized employees, or remove any individuals from this capacity, and to direct those appointed to take such action, as he may deem necessary, advisable, convenient or appropriate to carry out and fully perform the duties incident to the office of President; FURTHER RESOLVED, that all actions previously taken by any Officer of the Corporation appointed hereunder in his/her capacity as such Officer be, and each of them hereby is, adopted, ratified, confirmed and approved in all respects as the authorized acts and deeds of the Corporation; FURTHER RESOLVED, that each undersigned agrees that electronic signatures, whether digital or encrypted, of the Board of Directors are intended to authenticate this consent and to have the same force and effect as manual signatures. As used in the previous sentence, the term "electronic signatures" means any electronic sound, symbol or process attached to or logically associated with this consent and executed and adopted by a member of the Board of Directors with the intent to sign such consent, including, but not limited to, e-mail electronic signatures executed through Adobe® eSign Services; and FURTHER RESOLVED, that this Consent, following execution by all of the members of the Board of Directors, be filed in appropriate order in the minute book of the Corporation. Signature:'8Xa"'&" % S.,W Brandon J Smkh`(IJ v 14, 2016) Email: brandon.smith@oldcastlematerials.com Signature: i70hh T. ' G --HW John J. Keating (Nov 14, 2016)47 Email: jkeating@oldcastlematerials.com Signature: ll—a�2 Nathan C aach (Nov 14. 2016) Email: nathan.creech@oidcastlematerials.com 8/10/2017 Franchise Search Results Franchise Tax Account Status As of: 08/10/2017 16:39:05 This Page is Not Sufficient for Filings with the Secretary of State OLDCASTLE MATERIALS TEXAS, INC. Texas Taxpayer Number 15814014666 Mailing Address 1320 ARROW POINT DR STE 600 CEDAR PARK, TX 78613-2189 0 Right to Transact Business in ACTIVE Texas State of Formation DE Effective SOS Registration Date 06/16/1980 Texas SOS File Number 0004820606 Registered Agent Name CORPORATION SERVICE COMPANY D/B/A CSC - LAWYERS INCO Registered Office Street Address 211 E. 7TH STREET SUITE 620 AUSTIN, TX 78701 https://mycpa.cpa.state.tx.us/coa/coaSearch.do# 1 /1 TexasBit, an Oldcastle company, is part of CRH. CRH is a leading global building materials group employing over 89,000 people at around 3,900 locations worldwide. Oldcastle Materials is the USA branch of CRH. Oldcastle Materials, headquartered in Atlanta GA, has five divisions with over 22,000 employees. Oldcastle Materials is currently: No. 1 Asphalt producer in the United States No. 3 Aggregates producer in the United States No. 3 Ready -mix producer in the United States No. 1 Asphalt paver in the United States TexasBit an Oldcastle company TexasBit is the division of Oldcastle Materials servicing the North Texas region. TexasBit employs 268 people. Resumes: Jake Parson President, Texas Bit Ben Liggett Vice President, Texas Bit TJ Brown Operations Manager, Pavement Solutions Crew Buck Robinson Project Manager, Pavement Solutions Crew Jake Parson was appointed President of Texas Bit in March 2016. He brings 15 years of experience in the industry that began with work on a paving crew and expanded to positions of increasing responsibility in estimating, aggregate area management, performance management and, most recently, to his role as Vice President of Business Development for Oldcastle Materials. Jake graduated Magna Cum Laude from Utah State University (Logan, UT) with two Bachelors of Science in Finance and Economics. Ben Liggett joined Texas Bit in March 2016 as Vice President of Operations from his most recent role as Vice President General Manager for Wheeler Companies, where he managed asphalt, construction and paving operations based in Waco, Texas. His 15 years of industry experience includes positions from laborer up through foreman, estimator, project manager and operations manager. TJ Brown became Operations Manager for Oldcastle Pavement Solutions, a Division of APAC-Texas, Inc. in early 2014. TJ has more than 12 years of operational experience in the construction industry including operations management, construction management, crew efficiencies, estimating, forecasting/planning, budget management. He began his career with Lindsey Contracting in 2004 which was acquired by Oldcastle Materials Group, Inc. in 2011. Buck Robinson was recently chosen as an "outstanding employee" for his work as project manager for our City of Dallas contract. Buck came from sales but truly found his niche in project management. Buck manages all our subcontractors with absolute professionalism and always lives by our guiding principles by keeping the team's safety top of mind at all times while putting the Oldcastle customer first. His organization and attention to detail has allowed us to efficiently manage our largest project with great success. TexasBit T� r TexasBit an Oldcastle company A Division of Oldcastle Materials Texas, Inc. ADDRESS: 420 Decker Drive (new address as of June 2017) Irving, Texas 75062 PHONE: (214) 741-3531 FAX: (214) 742-3450 24 HOUR EMERGENCY CONTACT: TJ BROWN 254-379-4056 A DELAWARE CORPORATION (1980) BUSINESS ESTABLISHED 1906 Authorized to do business in Texas At current location since 1948 STATE OF TEXAS LICENSE# 0004820606 FEDERAL TAX ID# 58-1401466 SALES TAX ID# 15814014666 OFFICERS: JAKE PARSON, PRESIDENT BEN LIGGETT, VICE PRESIDENT KRISTIN DAVIS, CONTROLLER ALEX ALDERETE, ASSISTANT CONTROLLER TJ BROWN, OPERATIONS MANAGER See Action by Written Consent BANK REFERENCE: BANK OF AMERICA DEBBIE BUCK Mail Code GA 1-006-09-10 AVP/Treasury Service Atlanta Plaza Building P(888)715-1000 X35106 600 Peachtree Street NE F(404)532-3390 ATLANTA, GA 30308-2265 ACCOUNT 329 905 3910 Lois.d.marshall ,c- bankofamericLi.coin AUDITED FINANCIAL STATEMENTS ARE AVAILABLE UPON WRITTEN REQUEST TRADE REFERENCES: Updated May 2017 Holt Cat P.O. Box 911975 Dallas, TX 75391-1975 (972)721-2000 (210)333-0541 Fax Bane Machinery 2449 Manana Road Dallas, TX 75520 (214)352-2468 (214)352-2460 Fax Martin Marietta PO Box 848241 Dallas, TX 75284-8241 (972) 350-8200 (972) 350-8202 Fax Equilon Enterprises LLC PO Box 4749 Houston, TX 77210 (713)241-9603 (281) 582-7349 Fax TexasBit an Oldcastle company A Division of Oldcastle Materials Texas, Inc. Equipment Master List December 2016 Attached is the Equipment Master List for TexasBit. It is acknowledged that TexasBit will rent or purchase needed equipment to complete project if the project requires equipment not included on this list. 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IL IL 6 �TQp tt�� lVlVpp FF bA m m m m m m m m m m m m O m W Ill M 1!1 O m m m m m m M Ill Ill O O O O N N M M M M m M M M M M M M M M M It) <D 10 m n M M M M M M l0 l0 m lq n Ol cl N Ol 41 Ol rn rn rn rn m m m rn m m m m rn m m m rn m rn rn m rn m rn rn m rn rn m rn m rn m m rn rn m m 7 O N PROJECT: OWNER/ENGINEER: PERCENT COMPLETE: CONTACT PERSON: PROJECT: OWNER/ENGINEER- PERCENT COMPLETE: CONTACT PERSON: (USE ATTACHMENTS IF NECESSARY) CONTRACT PRICE: PHONE: CONTRACT PRICE: PHONE: IF COMPANY IS UNDER NEW MANAGEMENT, PLEASE LIST NAMES OF STAFF AND QUALIFICATION AND/OR EXPERIENCE OF SAID PERSONS. (PLEASE USE ATTACHMENT.) HAVE YOU OR ANY PRESENT PARTNER(S) OR OFFICER(S) FAILED TO COMPLETE A CONTRACT? No IF SO, NAME OF OWNER AND/OR SURETY: CONTACT PERSON: PHONE: ARE THERE ANY UNSATISFIED DEMANDS UPON YOU AS TO YOUR ACCOUNTS PAYABLE? No IF SO, GIVE NAMES, AMOUNTS, AND EXPLANATIONS: BANK REFERENCE: Bank: Bank of America, Atlanta Plaza Building Address: 600 Peachtree Street NE City: Atlanta State: Georgia Zip: 30308 Contact Person: Debbie Buck AVP / Treasury Service Phone: 888-715-1000 X35106 lois.d.marshall a@bankofamerica.com MUNICIPALITY REFERENCE: City: city of Dallas (Mobility and Street Services Contact Person: Johnny Sudbury, P.E. Position: Sr_ Program Manager Address: 320 E. Jefferson, Dallas #312, Texas 75203 Phone: 214-948-4689 OTHER CREDIT REFERENCES: Name: Martin Marietta Name: Holt Cat Address: PO Box 848241 Address: PO Box 911975 Dallas, Texas 75284 Dallas, Texas 75391 Phone: 972-350-8200 Phone: 972-721-2000 j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\05-qualification statement docx - - Qualification Statement In compliance with Invitation to Bid for above mentioned types of projects, the undersigned is submitting the information as required with the understanding that the purpose is only to assist in determining the qualifications for this organization to perform the type and magnitude of work designated, and further, guarantee the truth and accuracy of all statements made, and will accept your determination of qualifications without prejudice. The surety herein named, any other bonding company, bank, sub -contractor, supplier, or any other person(s), firm(s) or corporations with whom I (we) have done business, or who have extended any credit to me (us) are hereby authorized to furnish you with any information you may request concerning performance on previous work and my (our) credit standing with any of them; and I (we) hereby release any and all such parties from any legal responsibility whatsoever on account of having furnished such information to you. Signed: Title: Vice President, TexasBit Company: Oldcastle Materials Texas, Inc. dba Texasbit Date: August 17, 2017 COPY TO LOCAL UNDERWRITING OFFICE OF PROPOSED SURETY Name: Philip Neighorn, Marsh USA Registered Agent Phone: 214-303-8334 Address: 1717 Main Street #400 City: Dallas State: Texas, 75201 jklericahanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\05-qualification statement.docx - 1 2 - Qualification Statement QUALIFICATION STATEMENT OF BIDDER'S SURETY SUBMITTED TO: City of Anna BIDDER: Oldcastle Materials Texas, Inc. dba TexasBit ADDRESS: 420 Decker Drive, Suite 200, Texas 75062 PHONE: 214-741-3531 1. Has this surety furnished contract bonds on contracts now complete? Yes 2. Has this surety furnished contract bonds on contracts now incomplete? Yes 3. What is the maximum bonding capacity of this Contractor? $500,000,000 4. Is the current financial information on this Contractor satisfactory? Yes 5. Does information obtained indicate accounts are paid when due? Yes If not, give details: 6. Is it your opinion that the bidder has sufficient experience and financial resources to satisfactory perform the contract? Yes 7. Provided this bidder does not assume other commitments or that you do not acquire further information that in your opinion will materially affect the bidder's capacity to perform this contract, will you furnish the bonds as specified? Yes REMARKS: SURETY: Liberty Mutual Insurance Company SIGNED: TITLE: Tina Davis, Attorney -in -Fact ADDRESS: 15 W. South Temple, Ste. 700 CITY: Salt Lake City STATE: Utah ZIP: 84107 PHONE: 801-533-3624 (IN DUPLICATE) j:\clericahannall-general services\4007-city projects\238-2017 street rehab project\specs\contract\05-qualification statemenLdou - 1 3 - Qualification Statement THIS POWER OF ATTORNEY IS NOT VALID UNLESS IT IS PRINTED ON RED BACKGROUND, This Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. Liberty Mutual Insurance Company Certificate No. 7814SO1 The Ohio Casualty Insurance Company West American Insurance Company POWER OF ATTORNEY KNOWN ALL PERSONS BY THESE PRESENTS That The Ohio Casualty Insurance Company is a corporation duly organized under the laws of the State 4 New Hampshire, that Lberty Mulua Insurance Company is a corporal' on du,y organized under the aws of the State of MasSaChuselts. and Wesl American Insurance �'ompany is a corporation duly organ zed under the laws of the Stale of Intl ana therein cc lecbvely called the 'Companies) pursuant to and by authority here n set forth, does hereby name, mnst.lule and appoint Linda Leo N_imer;_Lfrldsey Pialtnnr; IJsa Hull; Tina i7" all of the city of Sall Lake Ci slate of UT each individually of there be more than one named, its true and lawful attorney TM -fact to make, execute, seal, acknowledge and deliver. for and on its behalf as surely and as its act and deed, any and all undertakings, bonds, recognizances and other surely oblgations, in pursuance of these presents and shot! be as binding upon the Companies as if they have been duly signed by the president and atlested by the secretary of the Companies in their own proper persons. IN WITNESS WHEREOF, this Power of Attorney has been subscribed by an authorized officer or officia of the Compen es and the corporate seals of the Compa yes have been affixed thereto (his 23rd dayof June 2017 YJON o )9I2 0 .4 o9�i STATE OF PENNSYLVANIA ss COUNTY OF MONTGOMERY The Ohio Casually Insurance Company Liberty Mutual Insurance Company West Amencan Insurance Company David M Csrey Assistano Secretary On this 23rd day of June , 2017 , before me personally appeared David M. Carey, who acknowledged himself to be the Assistant Secretary of Uberty Mutual Insurance Company, The Ohio Casually Company, and West American Insurance Company, and that he, as such, being authorized so to do, execute the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my notarial seal at King of Prussia, Pennsylvania, on the day and year first above written. Sit, p4ai COMMONWEALTH OF PENNSYLVAHIA ry 4 rye> Yist lla, et. Teresa Pastetla, Plotary Pub4C By: .V LL - P--• °r Upper Marron Twp„ Monlliomcry County Teresa Pastella, NotaryPublfr c L�� My Commission Exlwes Mnrch 29, Zf129 4AY Mornr;w, Ptmm v;nIia Asstl[ iiw 6r Notuovs This Power of Attorney is made and executed pursuant to and by authority of the following By-laws and Authorizations of The Ohio Casualty Insurance Company, Liberty Mutual Insurance Company, and West American Insurance Company which resolutions are now in full force and effect reading as follows: ARTICLE 1Y -• 0FFICERS Section 12 Power of Alorney AMYOTTTeef of other official of ilia Corporation authorized for that purpose in writing by Ilia Chairman or the President, and subjed 10 such limitation as Ate Chaimran or the President may pfesctibe, shall appoint such altornays•n•fact, as may be necessary to act in behalf of the Corlhnalion to make• execute, seal, atiatowtedge and deliver as surety any and a undertakings bonds, recognize nces and olhof surely obilge t Mil. Such atlomsys-in-fact, subjacl Io the limitations set forth sit their respective powws of attorney. ShaA have lull power to bind 1118 Corporation by lWr signature and execution of any such instruments and to allach !hereto the seal of the Corporation. When so exeartad such instruments shot be as binding as I signed by Itta President and aamod to by the Secrelary. Any power or authority granted to any reprBsanlakve or attorney-in•fscf under the provisions of this article may be revoked at any time by the Board, the Chairman, the President or by the officer or officers granting such power or authodly ARTICLE XIiI -- ExecWfon of COnUaC15 - Si;CTION 5, Surely Bonds and Ull artakings. Any offtcar of the Company authorized for that purpose n writing by the chairman or the president and subject to arch limitations as the chairman or live president may pres;:riUe, shall appoint such altemoys-in•fact aS may be necessary to act in beha f of the Company to make, execute, seal, aGmow.edge. and deliver as surely any and of undertakings, bonds, rseogntzances and other surely obligations. Such altorneys4n•fect subject to the limitations set forth in their feWWivo powers of attorney, shay have to pomr to brnd the Company by their signature and execution of any such inslrumen lb and to attach thereto the seal of the Company, When so executed Sudt insinirne]ls small be as binding as If signed by the firesldenl and atlested by the secretary Certificate of Designation - The President of the Company, acting pursuant to the Bylaws of the Company, authorizes David M. Carey. Assistant Secretary to appoint such attorneys -in - fact as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bonds recognizances and other surety obligations. Authorization - By unanimous consent of the Company's Board of Directors, the Company consents that facsimile or mechanically reproduced signature of any assistant secretary of the Company wherever appearing upolh a cerhfied copy of any power of attorney issued by the Company in connection with surety bonds, shall be valid and bidding upon the Company with the same force and effect as though manually affixed. I, Renee C, Llewellyn, the undersigned, Assistant Secretary, The Ohio Casualty Insurance Company, Liberty Mutual Insurance Company and West American Insurance Company do hereby certify that the original power of attorney of which the foregoing is a full, We and oorrecl copy of the Power of Attorney executed by said Companies, is in full force and eflecl and has not lxsen revoked. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of sand Companies this 14TH day of — AUGUST 17 �YrHF11 *LhHSrrq� .Alta$ rya r ¢ tie ti.n `� 4 k`F ,_ �..+•W o r rv17 - •'391:7 Z t99i sy;__" y a� ;•� �+Sg' �'� _ �; � �e Renee l: I fe ssrslanl Secretary w O tl N O 395 of 700 PREVAILING WAGE RATES FOR MUNICIPAL CONSTRUCTION IN ANNA, TEXAS General Decision Number: TX130035 01/08/20163 TX35 Superseded General Decision Number: TX20150035 State: Texas Construction Types: Highway Counties: Collin and Denton Counties in Texas. Rates are for Building construction projects only. For other wage rates or for updated rates, please the Texas General Decision County Index located at http://www.gpo.gov/davisbacon/tx.html. j:\clericaKanna\1-general services\4007-city projects\235-2017 street rehab project\specs\contract\06-wage rates docx - 1 4 - Prevailing Wage Rates General Decision Number: TX170035 01/06/2017 TX35 Superseded General Decision Number: TX20160035 State: Texas Construction Type: Highway Counties: Archer, Callahan, Clay, Collin, Dallas, Delta, Denton, Ellis, Grayson, Hunt, Johnson, Jones, Kaufman, Parker, Rockwall, Tarrant and Wise Counties in Texas. HIGHWAY CONSTRUCTION PROJECTS (excluding tunnels, building structures in rest area projects & railroad construction; bascule, suspension & spandrel arch bridges designed for commercial navigation, bridges involving marine construction; and other major bridges). Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.20 for calendar year 2017 applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.20 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2017. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/06/2017 * SUTX2011-007 08/03/2011 Rates CONCRETE FINISHER (Paving and Structures) ......................$ 14.12 ELECTRICIAN ......................$ 19.80 FORM BUILDER/FORM SETTER Paving & Curb ........ ....... $ 13.16 Structures ..................$ 13.84 LABORER Asphalt Raker ...............$ 12.69 Flagger.....................$ 10.06 Laborer, Common .............$ 10.72 Laborer, Utility ............ $ 12.32 Pipelayer....................$ 13.24 Work Zone Barricade Servicer....................$ 11.68 Fringes https://www.wdol.gov/wdol/scafiles/davisbacon/TX35.dvb?v-0 Page 1 of 5 7/25/2017 jAclerical\anna\I-general services\4007-city projects\238-2017 street rehab project\specs\contract\06-wage rates.docx - 1 rJ - Prevailing Wage Rates Page 2 of 5 POWER EQUIPMENT OPERATOR: Asphalt Distributor ......... $ 15.32 Asphalt Paving Machine ...... $ 13.99 Broom or Sweeper ............ $ 11.74 Concrete Pavement Finishing Machine ........... $ 16.05 Concrete Saw ................$ 14.48 Crane Operator, Lattice Boom 80 Tons or Less ........ $ 17.27 Crane Operator, Lattice Boom over 80 Tons ........... $ 20.52 Crane, Hydraulic 80 Tons or Less .....................$ 18.12 Crawler Tractor .............$ 14.07 Excavator, 50,000 pounds or less .....................$ 17.19 Excavator, over 50,000 pounds ......................$ 16.99 Foundation Drill , Truck Mounted .....................$ 21.07 Foundation Drill, Crawler Mounted .....................$ 17.99 Front End Loader 3 CY or Less ........................$ 13.69 Front End Loader, over 3 CY.$ 14.72 Loader/Backhoe..............$ 15.18 Mechanic ....................$ 1.7.68 Milling Machine .............$ 14.32 Motor Grader, Fine Grade .... $ 17.19 Motor Grader, Rough ......... $ 16.02 Pavement Marking Machine....$ 13.63 Reclaimer/Pulverizer........ $ 11.01 Roller, Asphalt .............$ 13.08 Roller, Other... ......... .... $ 11.51 Scraper .....................$ 12.96 Small Slipform Machine ...... $ 15.96 Spreader Box ................$ 14.73 Servicer .........................$ 14.58 Steel Worker (Reinforcing) ....... $ 16.18 TRUCK DRIVER Lowboy -Float ................$ 16..24 Off Road Hauler .............$ 12.25 Single Axle .................$ 12.31 Single or Tandem Axle Dump Truck .......................$ 12.62 Tandem Axle Tractor with Semi Trailer .............. ..$ 12.86 Transit -Mix .................$ 14.14 WELDER ...........................$ 14.84 WELDERS - Receive rate prescribed for craft performing operation 'to which welding is incidental. https://www.wdol.gov/,ATdolt/seafiles/davisbacon/TX35.dvb?v=O 7/25/2017 jAclerical\anna\l-general services\4007-city projects\238-2017 street rehab project\specs\contract\06-wage rates docx - 1 6 - Prevailing Wage Rates Page 3 of 5 Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis -Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave .for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health -related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health -related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of "identifiers" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than "SU" or "UAVG" denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the "SU" identifier indicate that no one rate prevailed for this classification in the survey and https://wNvw.wdol.gov/wdol/scafiles/davisbacon/TX35.dvb?v=O 7/25/2017 jAclerical\anna\I -genera l services\4007-city projects\238-2017 street rehab projec6specs\contract\06-wage rates docx - 1 7 - Prevailing Wage Rates Page 4 of 5 the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non -union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis -Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: https://www.wdol.gov/wdoUscafiles/davisbacon/TX35. dvb?v=0 7/25/2017 j9clerical\anna\l-general services\4007-city projects\238-2017 street rehab project\specs\contract\06-wage rateadocx - 1 8 - Prevailing Wage Rates Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. END OF GENERAL DECISION C Page 5 of 5 https://www.wdol.gov/wdol/scafiles/davisbacon/TX35.dvb?v=0 7/25/2017 j:\clerica1\annaU-general serviees\4007-city projeets\238-2017 street rehab projecnspecskontraet\06-Wage rates doex - 19 - Prevailing Wage Rates VENDORS COMPLIANCE TO STATE LAW Texas Government Code, Chapter 2252, Subchapter A provides that, in order to be awarded a contract as low bidder, non-resident bidders (out of state Contractors whose corporate offices or principal place of business are outside of the State of Texas) bid projects for construction, improvements, supplies or services in Texas at an amount lower than the lowest Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a non-resident bidder in order to obtain a comparable contract in the state in which the non-resident's principal place of business is located. The appropriate blanks in Section 4 must be filled out by all out-of-state or non-resident bidders in order for your bid to meet specifications. The failure of out-of-state or non-resident Contractors to do so will automatically disqualify that bidder. Resident bidders must check the box in Section B. A. Non-resident vendors in Not Applicable (give state), our principal place of business, are required to be perceOnt lower than resident bidders by state law. A copy of the statute is attached. Non-resident vendors in Not Applicable (give state), our principal place of business, are not required to underbid resident bidders. B. Our principal place of business or corporate office is in the State of Texas. BIDDER/OFFEROR: Oldcastle Materials Texas, Inc. dba TexasBit By: Ben Liggett Company: (please print) Address: 420 Decker Drive, Suite 200 Signature: Irving Texas 75062 Title: Vice President, TexasBit City State Zip (please print) Phone: 214-741-3531 THIS FORM MUST BE RETURNED WITH YOUR QUOTATION jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\07-vendors compliance. docx - 20 - Vendors Compliance CONFLICT OF INTEREST QUESTIONNAIRE jAderica1\anna\1-general services\4007-city projectsM8-2017 street rehab project\specs\contract\08-conflict of interest.dom - 21 - Conflict of Interest CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code Date Received by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed, See Section 176.006, Local Government Code. A person commits an offense if the person knowingly violates Section 176,006, Local Government Code. An offense under this section is a Class C misdemeanor. 1 Nam a of person who has a business relationship with local governmental entity. 2 ❑Checkthis box ifyou arefiling an updateto a previouslyfiled questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Name of local government officer with whom filer has employment or business relationship. Name of Officer This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001 (1 -a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? F7 Yes F7 No B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? F7 Yes F-1 No D. Describe each employment or business relationship with the local government officer named in this section. 4 Signature of person doing business with the governmental entity Date Adopted 06/29/2007 j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\08-conflict of interestdocx - 22 - Conflict of Interest AFFIDAVIT AGAINST PROHIBITED ACTS I hereby affirm that I am aware of the provisions of Texas Penal Code Section 36.02, 36.08, 36.09 and 36.10 dealing with Bribery and Gifts to Public Servants. I further affirm that will adhere to such rules and instruct and require all agents, employees, and sub -contractors to do the same. I am further aware that any violation of these rules subjects the Contract Agreement for this project to revocation, my removal from bid lists, prohibiting future contract/subcontract work, revocation of permits, and prosecution. Signature: Ben Liggett, Vice President - TexasBit Not Applicable ATTEST (if corporation) Date Date August 17, 2017 jAclericahanna\1-general servicesk4007-city projects\238-2017 street rehab project\specs\contract\09-affidavit docx - 23 - Affidavit Against Prohibited facts PROPOSAL AND BID FORM j:\clerical\anna\1-general servicesk4007city projects\238-2017 street rehab project\specs\contract\10-p&bs-1 docx - 24 - Proposal & Bid Form Proposal of Address PROPOSAL AND BID FORM Oldcastle Materials Texas, Inc. dba TexasBit (hereinafter called "Bidder"). 420 Decker Drive, Suite 200, Irving, Texas 75062 To the Honorable Mayor and City Council City of Anna, Texas (hereinafter called "Owner") Deadline for Submission of Sealed Competitive Bid: Thursday_._ August 17, 2017 at 3:00 p.m. Date of Sealed Bid Opening: Thursday, August 17, 2017 at 3:00 p.m. Gentlemen. The Bidder, in compliance with your invitation for bids for the construction of: 2017 STREET REHABILITATION for the City of Anna, Texas, having carefully examined the plans, specifications, notice to bidders, invitation to bid and all other related contract documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the prices stated. The Bidder binds himself on acceptance of his proposal to execute the Contract Agreement and any required bonds, according to the accompanying forms, for performing and completing the said work within the time stated and for the prices stated in Exhibit "A" of this proposal. Bidder hereby agrees to commence the work on the above project within ten (10) days of receipt of written "Notice to Proceed" and to fully complete the project within Forty -Five (45) consecutive calendar days, thereafter as stipulated in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages the sum quoted below for each calendar day in excess of the time set forth hereinabove for completion of this project, all as more fully set forth in the general conditions of the contract documents. LIQUIDATED DAMAGES FOR FAILURE TO COMPLETE ON TIME: The time of completion is of the essence for this project. For each day that any work shall remain uncompleted after the time specified in the proposal and the Contract Agreement, or the increased time granted by the OWNER, or as equitably increased by additional work or materials ordered after the Contract Agreement is signed, the sum per day given in the following schedule, unless otherwise jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\10-p&bs-1 docx - 25 •- Proposal & Bid Fon71 specified in the special provisions, shall be deducted from the monies due the CONTRACTOR: AMOUNT OF CONTRACT Less than $25,000.00 $25,000.00 to $99,999.99 $100,000.00 to $999,999.99 More than $1,000,000.00 AMOUNT OF LIQUIDATED DAMAGES $100.00 Per Day $500.00 Per Day $500.00 Per Day $500.00 Per Day The sum of money thus deducted for such delay, failure or non -completion is not to be considered as a penalty, but shall be deemed, taken and treated as reasonable liquidated damages, per day that the CONTRACTOR shall be in default after the time stipulated in the Contract Agreement for completing the work. The said amounts are fixed and agreed upon by and between OWNER and CONTRACTOR because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages the OWNER in such event would sustain; and said amounts are agreed to be the amounts of damages which the OWNER would sustain and which shall be retained from the monies due, or that may become due, the CONTRACTOR under the Contract Agreement; and if said monies be insufficient to cover the amount owing, then the CONTRACTOR or its surety shall pay any additional amounts due. In the event that the actual damages incurred by the OWNER exceed the amount of liquidated damages, OWNER shall be entitled to recover its actual damages. Bidder understands and agrees that this bid proposal shall be completed and submitted in accordance with the Instructions to Bidders. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informality in the bidding. The Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days from date of bid opening until the date that the project is awarded by the City Council. The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the plans, specifications, and contract documents pertaining to the work covered by this bid, and he further agrees to commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he has proposed, as provided in the contract documents. Enclosed with this proposal is a Cashier's Check or Certified Check for: 5% Greatest Amount Bid Dollars 5% GAB), which it is agreed shall be collected and retained by the Owner as liquidated damages in the event the proposal is accepted by the Owner and the undersigned fails to execute the necessary contract documents and the required bond (if any) with the jAclericahanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\10-p&bs-1 docx - 26 - Proposal & B/d Form Owner within ten (10) days after the date of receipt of written notification of acceptance of said proposal; otherwise, said check or bond shall be returned to the undersigned upon demand. Bidder understands and agrees that the Contract Agreement to be executed by Bidder shall be bound and include all contract documents made available to him for his inspection in accordance with the Invitation to Bid. The Contractor's attention is called to the fact that any estimate of quantities of work to be done and materials to be furnished under the specifications as shown on the Proposal, or elsewhere, is approximate only and not guaranteed. The Owner does not assume any responsibility that the final quantities shall remain in strict accordance with the estimated quantities, nor shall the Contractor plead misunderstanding or deception because of such estimate of quantities or of the character, location of the work or other conditions pertaining thereto. Payment will be made on actual quantities installed at the unit bid price, and no claim will be made for anticipated profits for any decrease in profits. It is understood that the following quantities of work to be done at unit prices are approximate only, and are intended principally to serve as a guide in evaluating bids. It is further agreed that the quantities of work to be done at unit prices and materials to be furnished may be increased or diminished as may be considered necessary, in the opinion of the Engineer, to complete the work fully as planned and contemplated, and that all quantities of work, whether increased or decreased are to be performed at the unit bid prices. j:\clericahanna\1-general servicesk4007-city projects\238-2017 street rehab project\specs\contract\10-p&bs-1 docx - 27 - Proposal & Bid Fonn CITY OF ANNA, TEXAS 2017 Street Rehabilitation BID SCHEDULE 3rd STREET - FROM S.H.5 TO INTERURBAN PROJECT NO. 1 Estimated Price in Extended IFItem No. Quantity Unit Description and Price in Words Figures Amount Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a 101 566 S.Y. Minimum Depth of 6-inches $ 9.69 $ 5,484.54 complete in place, the sum of Nine Dollars and Sixty -Nine Cents per Square Yard Furnish & Install 3-inch TxDOT Type "D" 102 94 Tons HMAC Surface (TxDOT Item 340) $ 153.71 $ 14,448.74 complete in place, the sum of One Hundred Fifty Three Dollars and Seventy -One Cents per Ton 103 359 L.F. Full Depth HMAC Sawcut $ 0.60 $ 215.40 complete in place, the sum of No Dollars and Sixty Cents per Linear Foot 104 255 L.F. Wedge Milling (5-Ft. Wide) $ 3.70 $ 943.50 complete in place, the sum of Three Dollars and Seventy Cents per Linear Foot 105 1 L.S. Furnish, Install & Maintain Erosion Control $ 121.38 $ 121.38 complete in place, the sum of One Hundred Twenty -One Dollars and Thirty -Eight Cents per Lump Sum 1:\CLERICAL\Anna\l-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\l I-P&BS-2,xlsx -28- Proposal Bid Form 3rd STREET - FROM S.H.5 TO INTERURBAN PROJECT NO. 1 Item Estimated'Price in Extended No. Quantity Unit Description and Price in Words Figures Amount 106 1 Ea. Furnish a Traffic Control Plan $ 121.38 $ 121.38 complete in place, the sum of One Hundred Twenty -One Dollars and Thirty -Eight Cents per Each Install, Maintain & Remove Traffic Control 107 1 L.S. Devices $ 364.15 $ 364.15 complete in place, the sum of Three Hundred Sixty -Four Dollars and Fifteen Cents per Lump Sum 108 1 Ea. Water Valve / Sanitary Clean -Out Adjustment $ 364.15 36 complete in place, the sum of Three Hundred Sixty -Four Dollars and Fifteen Cents per Each OUNT BID - PROJECT #1: 3rd St. - S.H. 5 to Interurban (Items 101 Thru 108) $ 22,063.24 J:\CLERICAL\Anna\I-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\1l-P&BS-2Asx - 29 - Proposal Bid Form 3rd STREET - FROM INTERURBAN TO RIGGINS PROJECT NO. 2 Item Estimated Price in Extended �] No. Quantity I Unit Description and Price in Words I Figures I Amount Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a 201 711 S.Y. Minimum Depth of 6-inches $ 7.71 $ 5,481.81 complete in place, the sum of Seven Dollars and Seventy -One Cents per Square Yard Furnish & Install 3-inch TxDOT Type "D" 202 117 Tons HMAC Surface (TxDOT Item 340) $ 136.16 $ 15,930.72 complete in place, the sum of One Hundred Thirty -Six Dollars and Sixteen Cents per Ton 203 90 L.F. Full Depth HMAC Sawcut $ 0.60 $ 54.00 complete in place, the sum of No Dollars and sixty Cents per Linear Foot 204 90 L.F. Wedge Milling (5-Ft. Wide) $ 10.50 $ 945.00 complete in place, the sum of Ten Dollars and Fifty Cents per Linear Foot 205 1 L.S. Furnish, Install & Maintain Erosion Control $ 121.38 $ 121.38 complete in place, the sum of One Hundred Twenty -One Dollars and Thi -Ei rht Cents per um2 Sum 206 1 Ea. Furnish a Traffic Control Plan $ 121.38 $ 121.38 complete in place, the sum of One Hundred Twenty -One Dollars and Thirty -Eight Cents per Each J•\CLERICAL\Anna\I-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\11-P&BS-2.xlsx - 30 - Proposal Bid Form 3rd STREET - FROM INTERURBAN TO RIGGINS PROJECT NO. 2 Item Estimated Price in Extended No. Quantity Unit Description and Price in Words Figures Amount Install, Maintain & Remove Traffic Control 207 1 L.S. Devices $ 364.15 $ 364.15 complete in place, the sum of Three Hundred Sixty -Four Dollars and Fifteen Cents Der LumD Sum 208 1 Ea. Water Valve / Sanitary Clean -Out Adjustment $ 364.15 $ 364.15 complete in place, the sum of Three Hundred Sixty -Four Dollars and Fifteen Cents per Each AMOUNT BID - PROJECT #2: 3rd St. - Interurban to Riggins (Item 201 Thru 208) $ 23,382.59 J:\CLERICAL\Anna\l-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\l 1-P&BS-2.xlsx - 31 - Proposal Bid Form EASTON STREET - FROM 5th TO 6th PROJECT NO. 3 Item Estimated Price in Extended No. Quantity Unit Description and Price in Words Figures Amount Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a 301 778 S.Y. Minimum Depth of 6-inches $ 7.05 $ 5,484.90 complete in place, the sum of Seven Dollars and Five Cents per S uare Yard Furnish & Install 3-inch TxDOT Type "D" 302 129 Tons HMAC Surface (TxDOT Item 340) $ 129.49 $ 16,704.21 complete in place, the sum of One Hundred Twenty -Nine Dollars and Forty -Nine Cents per Ton 303 140 L.F. Full Depth HMAC Sawcut $ 0.60 $ 84.00 complete in place, the sum of No Dollars and Sixty Cents per Linear Foot 304 45 L.F. Wedge Milling (5-Ft. Wide) $ 20.98 $ 944.10 complete in place, the sum of Twenty_ Dollars and Ninety -Eight Cents per Linear Foot 305 1 L.S. Furnish, Install & Maintain Erosion Control $ 121.38 $ 121.38 complete in place, the sum of One Hundred Twenty -One Dollars and Thirty -Eight Cents per Lump Sum J:\CLERICAL\Anna\I-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\l I-P&BS-2-xlsx -32- Proposal Bid Form EASTON STREET - FROM 5th TO 6th PROJECT NO. 3 Item Estimated Price in Extended No. Quantity I Unit Description and Price in Words Figures Amount 306 1 Ea. Furnish a Traffic Control Plan $ 121.38 $ 121.38 complete in place, the sum of One Hundred Twenty -One Dollars and Thirty -Eight Cents per Each Install, Maintain & Remove Traffic Control 307 1 L.S. Devices $ 364.15 $ 364.15 complete in place, the sum of Three Hundred Sixty -Four Dollars and Fifteen Cents per Lump Sum 308 1 Ea. Manhole Adjustment $ 606.91 $ 606.91 complete in place, the sum of Six Hundred Six Dollars and Ninety -One Cents per Each AMOUNT BID - PROJECT #3: Easton Street - 5th to 6th (Items 301 Thru 308) $ 24,431.03 J:\CLERICAL\Anna\I-General Services\4007-City Projects\235-2017 Street Rehab Project\Specs\Contract\l 1-P&BS-2.xlsx -33- Proposal Bid Form BUTLER STREET - FIRST 250-FEET PROJECT NO. 4 Item Estimated Price in Extended No. I Quantity Unit Description and Price in Words Figures Amount Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a 401 1,190 S.Y. Minimum Depth of 6-inches $ $ 5,759.60 complete in place, the sum of Four Dollars and Ei -Four Cents per S uare Yard Furnish & Install 3-inch TxDOT Type "D" 402 197 Tons HMAC Surface (TxDOT Item 340) $ 108.86 $ 21,445.42 complete in place, the sum of One Hundred Eight Dollars and Eighty -Six Cents per Ton 140 L.F. Full Depth HMAC Sawcut $ SO 84.0' complete in place, the sum of No Dollars and sixty Cents per Linear Foot 45 L.F. Wedge Milling (5-Ft. Wide) $ 20.97 $ 943.65 complete in place, the sum of Twenty Dollars and Ninety -Seven Cents per Linear Foot 1 L.S. Furnish, Install & Maintain Erosion Control $ 121.38 $ 121.38 complete in place, the sum of One Hundred Twenty -One Dollars and Thirty -Eight Cents per Lump Sum JACLERICAL\Anna\l-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\l l-P&BS-2 xlsx - 34 - Proposal Bid Form BUTLER STREET - FIRST 250-FEET PROJECT NO. 4 Item Estimated Price in Extended No. Quantity Unit Description and Price in Words Figures Amount 406 1 Ea. Furnish a Traffic Control Plan $ complete in place, the sum of One Hundred Twenty -One Dollars and Thiqy-Eight Cents Der Each Install, Maintain & Remove Traffic Control 407 1 L.S. Devices $ complete in place, the sum of Three Hundred Six -Four Dollars and Fifteen Cents Der LumD Sum 121.38 f $ 121.38 36,115 1 $ 364.15 AMOUNT BID - PROJECT #4: Butler Street - First 250-Feet (Items 401 Thru 407) $ 28,839.58 J:\CLERICAL\Anna\]-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\l1-P&BS-2.xlsx -35- Proposal Bid Form ADDITIVE ALTERNATE Item Estimated Price in Extended No. Quantity Unit Description and Price in Words Figures Amount Furnish & Install Flex Base Type "A", Grade 1 501 165 Tons (TxDOT 247) $ 70.80 $ 11,682.00 complete in place, the sum of Seventy Dollars and Eighty Cents per Ton AMOUNT BID - ADDITIVE ALTERNATE (Item 501) $ 11,682.00 J:\CLERICAL\Anna\I-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\1 I-P&BS-2.xlsx -36- Proposal Bid Form CITY OF ANNA, TEXAS 2017 Street Rehabilitation SUMMARY OF BID BASE BID AMOUNT BID - PROJECT #1: 3rd St. - S.H. 5 to Interurban (Items 101 Thru 108) AMOUNT BID - PROJECT #2: 3rd St. - Interurban to Riggins (Item 201 Thru 208) AMOUNT BID - PROJECT #3: Easton Street - 5th to 6th (Items 301 Thru 308) AMOUNT BID - PROJECT #4: Butler Street - First 250-Feet (Items 401 Thru 407) AL AMOUNT OF BASE BID (Projects #1 + #2 + #3 + #4) ADDITIVE ALTERNATE AMOUNT BID - ADDITIVE ALTERNATE (Item 501) $ 22,063.24 $ 23,382.59 $ 24,431.03 $ 28,839.58 $ 98,716.44 $ 11,682.00 AL AMOUNT OF ADDITIVE ALTERNATE 1 $ 11,682. 00 AL AMOUNT OF BID: (Base Bid + Additive Alternate) 1 $ 110,398.44 NOTE: Based upon the best interest of the City, the City reserves the right to award a single contract to a single Contractor based on the lowest acceptable Base Bid, or any combination of the Base Bid plus the Additive Alternate Bid. 3:\CLERICAL\Anna\l-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Contract\l 1-P&BS-2.xlsx - 37 - Proposal Bid Form BID PROPOSAL FOR 2017 STREET REHABILITATION Recapitulations TOTAL AMOUNT OF BID $ 110,398.44 Notice of award will be mailed to the undersigned at the following addresses: Oldcastle Materials Texas, Inc. dba Texasl3it Contractor 420 Decker Drive Suite 200, Irving, Texas 75062 Principal Place of Business (Corp. Seal if Bidder is Corporation) Attest: Not Applicable Secretary: Acknowledgment is hereby made of receipt of the following Addenda, if any: No. Date: No. Date: No. Date: List Subcontracts (Company name, contact number and type of work): None jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\12-p&bs-3.docx - 38 - Proposal & Bid Form REQUEST FOR CERTIFICATE OF EXEMPTION FROM TEXAS LIMITED SALES, EXCISE AND USE TAX Date: TO: City of Anna, Texas Municipal Building 111 N. Powell Parkway Anna, TX 75409 RE: 2017 STREET REHABILITATION The undersigned Contractor hereby requests a Certificate of Exemption from the Texas Limited Sales, Excise, and Use Tax in the amount of ($ }, which is an amount not exceeding the contract price of all materials and other tangible personal property to be furnished in connection with the subject property. The undersigned hereby represents that such materials and property have been or will be utilized in the performance of the Contract Agreement to the full extent or the amount for which such Certificate of Exemption is requested. (Seal if a Corporation) Company (please print) Signature Title: Address City, County, State and Zip Telephone Fax j1clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\12-p&bs-3.docx - 39 - Proposal & Bid Form CONTRACT AGREEMENT THIS 2017 Street Rehabilitation Contract (hereinafter this "Contract Agreement") entered into this day of . 2017 by and between the CITY OF ANNA, TEXAS, a Texas municipal corporation, ("City") and Oldcastle Materials Texas. Inc. dba TexasBit ("Contractor"), located at 420 Decker Drive, Ste. 200, Irving, Texas 75062 . WITNESSETH: WHEREAS, the City wishes to contract for the project identified as 2nd Street Rehabilitation (the "Project"); and WHEREAS, the Project shall include all work and activities necessary to complete the following scope of work (hereinafter referenced as "Work"): 2017 STREET REHABILITATION in accordance with the Contract Documents as that term is defined herein; and WHEREAS, the Contractor has represented to the City that its personnel are qualified to provide the Work required in this Contract Agreement in a professional, timely manner as time is of the essence; and WHEREAS, the City has relied upon the above representations by the Contractor; and WHEREAS, the City's consulting engineer has recommended that an agreement for aforesaid construction be entered into with the Contractor; NOW, THEREFORE, for and in consideration of these premises, of the mutual covenants herein set forth, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: Section 1. DOCUMENTS INCORPORATED BY REFERENCE This Contract Agreement includes the recitals set forth above and the following documents: Invitation to Bid; Notice to Bidders; Qualification Statement of Bidders; Qualification Statement of Bidder's Surety; Prevailing Wage Rates for Municipal Construction in Anna, Texas; Vendors Compliance to State Law; Conflicts of Interest Questionnaire; Affidavit Against Prohibited Acts; Proposal and Bid Form; Request for Certificate of Exemption from Texas Limited Sales, Excise and Use Tax; Contract Agreement; Bidder's Bond; Performance Bond; Payment Bond; Maintenance Bond; Certificate of Insurance; jAclerica1\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement docx CA-1 Contract Agreement Notice to Proceed; Any Executed Change Orders; Supplementary General Provisions and Technical Specifications; and, Plans, Specifications and Drawings and all other documents made available to bidder for his inspection in accordance with Invitation to Bid,' all of which are hereby incorporated herein by reference, whether or not attached hereto, and made a part hereof (hereinafter along with this Contract Agreement and referenced collectively as the "Contract" or "Contract Documents"). Change Orders issued hereafter, Construction Change Directives, a Direction for a Minor Modification in the Work issued by the City, and any other amendments executed by the City and the Contractor, shall become and be a part of the Contract Documents. Documents not included or expressly contemplated in this Section 1 do not, and shall not, form any part of the Contract. The Contract Documents are intended to be complementary, and a requirement in one document shall be deemed to be required in all documents. However, in the event of any conflict between any of the above -listed documents and this Contract Agreement, this Contract Agreement shall control. Section 2. REPRESENTATIONS OF THE CONTRACTOR In order to induce the City to execute the Contract and recognizing that the City is relying thereon, the Contractor, by executing the Contract, makes the following express representations to the City: 2.01 The Contractor is fully qualified to act as the general contractor for the Project and has, and shall maintain, any and all licenses, permits or other authorizations necessary to act as the general contractor for, and to construct the Project; 2.02 The Contractor has become familiar with the Project site and the local conditions under which the Project is to be constructed and operated; 2.03 The Contractor has received, reviewed and examined all of the documents which make up the Contract, including, but not limited to all plans and specifications, and has found them to the best of its knowledge, to be complete, accurate, adequate, consistent, coordinated and sufficient for construction. Section 3. INTENT AND INTERPRETATION With respect to the intent and interpretation of the Contract, the City and the Contractor agree as follows: 3.01 This Contract Agreement (along with its exhibits and other documents expressly referenced in Section 1, above), together with the Contractor's and Surety's bid/proposal bond, performance and payment bonds, and maintenance bonds for the Project constitute the entire and exclusive agreements between the parties with reference to the Project, and said Contract supersedes any and all prior discussions, communications, representations, understandings, negotiations, or agreements. If plans, specifications or drawings are too bulky or cumbersome to be physically bound, they are to be considered incorporated by reference into the aforementioned contract documents. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement docx CA-2 Contract Agreement 3.02 Anything that may be required, implied or reasonably inferred by the documents which make up the Contract, or any one or more of them, shall be provided by the Contractor with no increase to the Contract Price; 3.03 Nothing contained in the Contract shall create, nor be interpreted to create, privity or any other relationship whatsoever between the City and any person except the Contractor; 3.04 When a word, term, or phrase is used in the Contract, it shall be interpreted or construed first, as defined herein; second, if not defined, according to its generally accepted meaning in the construction industry; and third, if there is no generally accepted meaning in the construction industry, according to its common and customary usage; 3.05 Wherever the Contract calls for "strict" compliance or conformance with the Contract Documents as to matters —other than compliance with time limits, providing an updated schedule, and claim and change order procedures —the term shall mean within tolerances as described specifically in the Contract Documents, or if not specifically described, within industry standards and tolerances for deviation for the specific item or procedure in question; 3.06 The words "include", "includes", or "including", as used in the Contract, shall be deemed to be followed by the phrase, "without limitation"; 3.07 The listing herein of any items as constituting a material breach of the Contract shall not imply that any other, non listed item will not constitute a material breach of the Contract; 3.08 The Contractor shall have a continuing duty to read, examine, review, compare and contrast each of the documents which make up the Contract, shop drawings, and other submittals and shall give written notice to the City of any conflict, ambiguity, error or omission which the Contractor may find with respect to these documents, before proceeding with the associated part of the Work. The express or implied approval by the City or its designee of any shop drawings or other submittals shall not relieve the Contractor of the continuing duties imposed hereby, nor shall any such approval be evidence of the Contractor's compliance with the Contract. If the Contractor performs any activity knowing it involves an error, inconsistency or omission which was recognized, obvious, or reasonably should have been recognized, without such notice to the City, the Contractor shall assume responsibility for such performance and shall bear the costs for correction; 3.09 In the event of any conflict, discrepancy, or inconsistency among any of the documents which make up the Contract, the following shall control: (1) as between this Contract Agreement and any other document, this document shall govern; or, (2) in the case of any conflict, discrepancy or inconsistency among any of the other Contract Documents, and such conflict is not resolved by reference to the Supplementary General Provisions and Technical Specifications, then the Contractor shall notify the City immediately upon discovery of same for resolution. Section 4. CONTRACTOR'S PERFORMANCE The Contractor shall perform all of the Work required, implied or reasonably inferable from the Contract including, but not limited to, the following: jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreemenLdocx CA-3 Contract Agreement 4.01 The Contractor will complete the entire Work described in the Contract Documents, except as specifically identified therein as the work of other parties or expressly excluded by specific reference, in accordance with the terms herein. 4.02 The furnishing of any and all required surety bonds and insurance certificate(s) and endorsement(s); 4.03 The provision or furnishing, and prompt payment therefor, of labor, supervision, services, materials, supplies, equipment, fixtures, appliances, facilities, tools, transportation, storage, disposal, power, fuel, heat, light, cooling, or other utilities, required for construction and all necessary building permits and other permits or licenses required for the construction of the Project; 4.04 The creation and maintenance of a detailed and comprehensive copy of the drawings, specifications, addenda, change orders and other modifications depicting all as -built construction. Said items shall be submitted to the City, along with other required submittals upon Completion of the Project, and receipt of same by the City shall be a condition precedent to final payment to the Contractor. The Contractor shall prepare and submit final as -built drawings to the City. Section 5. TIME FOR CONTRACTOR'S PERFORMANCE; DELAYS 5.01 The Contractor shall commence the performance of the Contract on the date set forth in the Notice to Proceed issued by the City Manager or the City Manager's designee and shall diligently continue its performance to and until Completion of the Project. The Construction covered by the contract documents shall be completed within Forty -Five (45) consecutive calendar days, following the issuance of the Notice to Proceed, (sometimes hereinafter referred to as the "Contract Time"). By signing the Contract, the Contractor agrees that the Contract Time is a reasonable time for accomplishing Completion of the Project and completion of the Project within the Contract Time is of the essence. 5.02 The Contractor shall pay the City the sum of $500 per day for each and every calendar day of unexcused delay in achieving Substantial Completion beyond the date set forth herein for Substantial Completion. Any sums due and payable hereunder by the Contractor shall be payable, not as a penalty, but as liquidated damages representing an estimate of delay damages likely to be sustained by the City, estimated at the time of executing the Contract. When the City reasonably believes that Substantial Completion will be inexcusably delayed, the City shall be entitled, but not required, to withhold from any amounts otherwise due the Contractor an amount then believed by the City to be adequate to recover liquidated damages applicable to such delays. If and when the Contractor overcomes the delay in achieving Substantial Completion, or any part thereof, for which the City has withheld payment, the City shall promptly release to the Contractor those funds withheld over and above what ultimately came due as liquidated damages; 5.03 The term "Substantial Completion", as used herein, shall mean the point at which, as certified in writing by the City's consulting architect/engineer or other appropriate independent contractor or representative and approved by the City, the Project is at a level of completion in strict compliance with the Contract such that the City or its designee can enjoy beneficial use or occupancy and can legally occupy, use or operate it in all respects, for its intended purpose. Partial use or occupancy of the Project shall not result in the Project being deemed substantially complete, and such partial use or occupancy shall not be evidence of Substantial Completion. 5.04 All limitations of time set forth herein are material and are of the essence of the Contract. jklerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement.dou CA-4 Contract Agreement 5.05 Contractor agrees to punctually and diligently perform all parts of the Work at the time scheduled in this Contract Agreement. In this connection, Contractor agrees that it will keep itself continually informed of the progress of the job and will, upon its own initiative, confer with the City so as to plan its Work in coordinated sequence with the work of the City, if any, and of others and so as to be able to expeditiously undertake and perform its work at the time most beneficial to the entire Project. The Contractor will be liable for any loss, costs, or damages sustained by the City for delays in performing the Work hereunder, other than for excusable delays, as set forth in 5.06 below, for which Contractor may be granted a reasonable extension of time. 5.06 If the Contractor is delayed at any time in the progress of the Work by any separate contractor employed by the City, or by changes in the Work, or by labor disputes, fire, unusual delay in transportation, unusually severe weather conditions, unavoidable casualties, delays specifically authorized by the City, or by causes beyond the Contractor's control, avoidance, or mitigation, and without the fault or negligence of the Contractor and/or subcontractor or supplier at any tier, then the contract time shall be extended by Change Order for such reasonable time, if any, as the City may determine that such event has delayed the progress of the Work, or overall completion of the Work if the Contractor complies with the notice and documentation requirements set forth below. (1) If the Contractor is delayed, obstructed, hindered or interrupted for a period of time exceeding seven calendar days by any act or neglect of the City, an adjustment shall be made for any increase in the direct cost of performance of this contract (excluding profit, extended home office overhead, incidental or consequential damages or disruption damages) and the Contract modified in writing accordingly. The Contractor must assert its right under this section by giving written notice to the City Manager within10 calendar days of the beginning of a delay, obstruction, hindrance or interruption by the City. No adjustment shall be made for any delay, obstruction, hindrance or interruption after final payment under this contract or to the extent that performance would have been so delayed, obstructed, hindered or interrupted by any other cause, including, but not limited to concurrent cause or fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract. The direct costs described above shall be limited to those direct costs attributable solely to this project, and shall be subject to documentation and verification of costs as required by the City. If unit prices are established in the Contract Documents or subsequently agreed upon, they shall form the basis for cost calculations under any claims for delay. (2) Any claim for extension of time shall be made in writing to the City, not more than 10 calendar days from the beginning of the delay. The notice shall indicate the cause of delay upon the progress of Work. If the cause of the delay is continuing, the Contractor must give such written notice every 10 calendar days. Within 10 calendar days after the elimination of any such delay, the Contractor shall submit further documentation of the delay and a formal Change Order request for an extension of time for such delay. (3) The written request for a time extension shall state the cause of the delay, the number of calendar days extension requested, and such analysis and other documentation as is reasonably requested by the City to demonstrate a delay in the progress of the Work or the overall project completion. If the Contractor does not comply with the above notice and documentation requirements, the claim for the delay shall be waived by the Contractor. The above notice and documentation requirements shall also be a condition precedent to the Contractor's entitlement to any extension of time. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement, docx CA-5 Contract Agreement (4) Extensions of time will be the contractor's primary remedy for any and all delays, obstructions, hindrances, or interference. Payment or compensation, for direct costs only (as set forth above), may be made to the Contractor for hindrances or delays solely caused by the City if such delays or hindrances are within the City's ability to control and are not partially caused by the Contractor or any of its agents, subcontractors or others for whom it is responsible. No payment or compensation will be made for interference, obstructions, hindrances or delays which are not solely caused by the City and which the City fails to cure after a reasonable period after written notice. (5) Without limitation, the City's exercise of its rights under provisions related to changes to the Work, regardless of the extent or number of such changes, or the City's exercise of any of its remedies or any requirement to correct or re -execute defective Work, shall not under any circumstances be construed as delays, hindrances or interference compensable further than as described herein. Section 6. FIXED PRICE AND CONTRACT PAYMENTS 6.01 The City shall pay, and the Contractor shall accept, as full and complete payment for the Contractor's timely performance of its obligations hereunder the fixed price of $110.398.44. The price set forth in this Section 6.01 shall constitute the Contract Price, which shall not be modified except by Change Order or adjustment pursuant to approved unit prices, if any, as provided in the Contract. 6.02 The City shall pay the Contract Price to the Contractor in accordance with the procedures set forth in this Section 6 and as set forth here: (1) On or before the 10th calendar day of each month after commencement of performance, but no more frequently than once monthly, the Contractor may submit a payment request for the period ending the last calendar day of the previous month (the "Payment Request"). Said Payment Request shall be in such format and include whatever supporting information as may be required by the City. Therein, the Contractor may request payment for 90% of that part of the Contract Price allocable to Contract requirements properly provided, labor, materials and equipment properly incorporated in the Project, and materials or equipment necessary for the Project and properly stored at the Project site (or elsewhere if offsite storage is approved in writing by the City), less the total amount of previous payments received from the City. Payment for materials stored offsite shall be at the discretion of the City and if approved, the Contractor shall provide appropriate documentation to substantiate materials are stored in a bonded warehouse or facility, title or other proof of ownership has been transferred to the City, and that materials have been purchased and paid for by the Contractor (copies of paid invoices must be submitted to the City with payment request). Risk of loss shall be borne by, and insurance must be provided by the Contractor while in storage, transit and use during construction. At 75% completion of the Contract, by dollar value, and at the option of the City, retainage may be reduced to 5% plus an additional amount as detailed in Section 6.06 below for any part of the Work that is defective or non -conforming and in Section 5.02 above for anticipated liquidated damages. (2) Amounts reflected in Change Orders may be included in Payment Requests to the extent they are not in dispute and subject to final approval of cost to the City for such changes in the work. (3) Each Payment Request shall be signed by the Contractor and shall constitute the Contractor's representation that the quantity of Work has reached the level for which jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement.dou CA-6 Contract Agreement payment is requested, that the Work has been properly installed or performed in strict compliance with the Contract, and that the Contractor knows of no reason why payment should not be made as requested. (4) Thereafter, the City shall review the Payment Request and may also review the Work at the Project site or elsewhere to determine whether the quantity and quality of the work is as represented in the Payment Request and is as required by the Contract. The amount of each such payment shall be the amount approved for payment by the City less such amounts, if any, otherwise owing by the Contractor to the City or which the City shall have the right to withhold as authorized by the Contract, subject to approval by the City. Approval of the Contractor's Payment Requests shall not preclude the City from the exercise of any of its rights as set forth in 6.06 herein below. (5) The submission by the Contractor of a Payment Request also constitutes an affirmative representation and warranty that all work for which the City has previously paid is free and clear of any lien, claim, or other encumbrance of any person whatsoever. As a condition precedent to payment, the Contractor shall, if required by the City, also furnish to the City properly executed waivers of lien or claim, in a form acceptable to the City, from all subcontractors, materialmen, suppliers or others having lien or claim rights, wherein said subcontractors, materialmen, suppliers or others having lien or claim rights, shall acknowledge receipt of all sums due pursuant to all prior Payment Requests and waive and relinquish any liens, lien rights or other claims relating to the Project site. Furthermore, the Contractor warrants and represents that, upon payment of the Payment Request submitted, title to all work included in such payment shall be vested in the City. 6.03 When payment is received from the City, the Contractor shall within seven calendar days pay all subcontractors, material men, laborers and suppliers the amounts they are due for the work covered by such payment. In the event the City becomes informed that the Contractor has not paid a subcontractor, material man, laborer, or supplier as provided herein, the City shall have the right, but not the duty, to issue future checks and payment to the Contractor of amounts otherwise due hereunder naming the Contractor and any such subcontractor, material man, laborer, or supplier as joint payees. The City shall notify the Contractor of its intent to implement such a procedure, and will give the Contractor a reasonable period to cure any such failure prior to implementing the procedure. Such joint -check procedure, if employed by the City, shall create no rights in favor of any person or entity beyond the right of the named payees to payment of the check as a co -payee and shall not be deemed to commit the City to repeat the procedure in the future. 6.04 Neither payment to the Contractor, full or partial utilization of the Project for any purpose by the City, nor any other act or omission by the City shall be interpreted or construed as an acceptance of any work of the Contractor not strictly in compliance with the Contract; 6.05 After written notice to the Contractor and a reasonable opportunity to cure, the City shall have the right to refuse to make payment, in whole or in part, and, if necessary, may demand the return of a portion or all of the amount previously paid to the Contractor due to: (1) The quality of a portion, or all, of the Contractor's work not being in accordance with the requirements of the Contract; (2) The quantity of the Contractor's work not being as represented in the Contractor's Payment Request, or otherwise; jAc1erica1\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement.dou CA-7 Contract Agreement (3) The Contractor's rate of progress being such that, in the opinion of the City, Substantial Completion may be inexcusably delayed; (4) The Contractor's failure to use Contract funds, previously paid the Contractor by the City, to pay Contractor's Project -related obligations including, but not limited to, subcontractors, laborers and material and equipment suppliers; (5) Claims made, or likely to be made, against the City or its property for which the Contractor or its agents or subcontractors or others for whom it is responsible are, or reasonably appear to be at fault; (6) Loss caused by the Contractor; (7) The Contractor's failure or refusal to perform any of its obligations to the City, after written notice and a reasonable opportunity to cure as set forth above. In the event that the City makes written demand upon the Contractor for amounts previously paid by the City as contemplated in this Section 6.06, the Contractor shall promptly comply with such demand. The City's rights hereunder survive the term of this Contract Agreement, are not waived by final payment and/or acceptance, and are in addition to Contractor's obligations elsewhere herein. 6.06 When the Contractor believes that Substantial Completion has been achieved, the Contractor shall notify the City in writing and shall furnish a listing of those matters, if any, yet to be finished. The City will thereupon conduct a site review to confirm that the Project is in fact substantially complete. If the City, through its review, finds that the Contractor's work is not substantially complete, and is required to repeat all, or any portion, of such review, the Contractor shall bear the cost of such repeat site review(s), which cost may be deducted by the City from any payment then or thereafter due to the Contractor. Guarantees and equipment warranties required by the Contract shall commence on the date of Substantial Completion. Upon Substantial Completion, the City shall pay the Contractor an amount sufficient to increase total payments to the Contractor to 100% of the Contract Price less any amounts attributable to damages, and less 150% of the costs, as reasonably determined by the City, incurred for the City to complete any incomplete work, correcting and bringing into conformance all defective and nonconforming work, and handling any outstanding or threatened claims. Such a calculation by the City of costs for completing all incomplete work, correcting and bringing into conformance all defective and nonconforming work, and handling any outstanding or threatened claims shall not bar the City from exercising its stated rights elsewhere in the Contract, or otherwise as provided by law for any incomplete, defective or nonconforming work or claims that are discovered by the City after the date of making such calculation or after the date of any partial or final payment, whether or not such incomplete, defective or nonconforming work or claims were obvious or should have been discovered earlier. 6.07 When the Project is finally complete and the Contractor is ready for a final review, it shall notify the City thereof in writing. Thereupon, the City will perform a final site review of the Project. If the City concurs that the Project is complete in full accordance with the Contract and that the Contractor has performed all of its obligations to the City hereunder, the Contractor will furnish a final Approval for Payment to the City certifying to the City that the Project is complete and the Contractor is entitled to the remainder of the unpaid Contract Price, less any amount withheld pursuant to the Contract. If the City is unable to issue its final Approval for Payment and is required to repeat its final review of the Project, the Contractor shall bear the cost of such repeat review(s), which costs may be deducted by the City from the Contractor's final payment; jlclericahanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement. docx CA-8 Contract Agreement 6.08 The City shall, subject to its rights set forth in Section 6.06 above and elsewhere in the Contract, endeavor to make final payment of all sums due the Contractor within 30 calendar days of the final Approval for Payment, with the exception of items in dispute or concerning which the City has exercised any of its rights to investigate or remove. Section 7. INFORMATION AND MATERIAL SUPPLIED BY THE CITY 7.01 The City has furnished to the Contractor, prior to the execution of this Contract Agreement, all written and tangible material in its possession relevant to the conditions at the site of the Project. Such written and tangible material has been furnished to the Contractor only in order to make complete disclosure of such material as being in the possession of the City and for no other purpose. By furnishing such material, the City does not represent, warrant, or guarantee its accuracy either in whole, in part, implicitly or explicitly, or at all. 7.02 Differing site conditions. The Contractor shall promptly, and before such conditions are disturbed, notify the City in writing of: (1) subsurface or latent physical conditions at the site differing materially from those indicated in the contract, or (2) unknown physical conditions at the site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in this contract. The City shall investigate the conditions, and if it finds that such conditions do materially so differ and cause an increase or decrease in the Contractor's cost of, or the time required for, performance of any part of the Work under the Contract, whether or not changed as a result of such conditions, an adjustment shall be made, through negotiation and mutual agreement, and the contract modified in writing accordingly. Section 8. CEASE AND DESIST ORDER/OWNER'S RIGHT TO PERFORM WORK 8.01 In the event the Contractor fails or refuses to perform the Work, or any separable part thereof, as required herein, or with the diligence that will ensure its proper, timely completion in accordance with the contract documents, the City may instruct the Contractor, by written notice, to cease and desist further Work, in whole or in part, or to correct deficient Work. Upon receipt of such instruction, the Contractor shall immediately cease and desist, or proceed, as instructed by the City. In the event the City issues such instructions to cease and desist, the Contractor must, within seven calendar days of receipt of the City's instructions, provide a written, verified plan to eliminate or correct the cause of the City's order, which plan appears to the City to be reasonable, actually attainable and in good faith. In the event that the Contractor fails and/or refuses to provide such a plan or diligently execute an approved plan, then the City shall have the right, but not the obligation, to carry out the Work, or any portion thereof, with its own forces, or with the forces of another contractor, and the Contractor shall be fully responsible and liable for the costs of the City performing such work, which costs may be withheld from amounts due to the Contractor from the City. The rights set forth herein are in addition to, and without prejudice to, any other rights or remedies the City may have against the Contractor. If Work completed by the City or other contractor affects, relates to, is to be attached onto or extended by later Work of the Contractor, the Contractor shall, prior to proceeding with the later Work, and to the extent visible, report any apparent defects or variance from the Contract requirements which would render the Contractor's later Work not in compliance with the Contract requirements or defective or not in compliance with warranties or other obligations of the Contractor hereunder. 8.02 The provisions of this section shall be in addition to the City's ability to remove portions of the Work from the Contract and complete it separately. j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement. docx CA-9 Contract Agreement Section 9. CONTRACTOR'S DUTIES, OBLIGATIONS AND RESPONSIBILITIES In addition to any and all other duties, obligations and responsibilities of the Contractor set forth in the Contract Documents, the Contractor shall have and perform the following duties, obligations and responsibilities to the City: 9.01 Reference is hereby made to the continuing duties set forth in Section 3.08 above, which are by reference hereby incorporated in this Section 9.01. The Contractor shall not perform work without adequate plans and specifications, or without, as appropriate, approved shop drawings, or other submittals. If the Contractor performs work knowing or believing, or if through exercise of reasonable diligence it should have known that such work involves an error, inconsistency or omission in the Contract without first providing written notice to the City, the Contractor shall be responsible for such work and shall correct same bearing the costs set forth in Section 3.08 above. 9.02 All work shall strictly conform to the requirements of the Contract. To that end, the Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work, unless otherwise specified in the Contract Documents; 9.03 The work shall be strictly supervised, the Contractor bearing full responsibility for any and all acts, errors or omissions of those engaged in the work on behalf of the Contractor, including, but not limited to, all subcontractors and their employees. The Contractor shall maintain an on - site superintendent while any portion of the Work is being performed. The Contractor shall operate exclusively in the capacity of the City's independent contractor as to all work it performs under the Contract, and not as an agent, employee, or representative of the City; 9.04 The Contractor hereby warrants that all laborers furnished under the Contract shall be qualified and competent to perform the tasks undertaken, that the product of such labor shall yield only first-class results, that all materials and equipment provided shall be new (unless otherwise specified) and of high quality, that the completed work will be complete, of high quality, without defects, and that all work strictly complies with the requirements of the Contract. Any work not strictly complying with the requirements of this the Contract shall constitute a breach of the Contractor's warranty. 9.05 The Contractor will be responsible for acquiring all required permit(s)- except as specifically stated in Section 22.01 below —and calling for all required or routine inspections. The Contractor will cooperate with and abide by the decision of inspectors having jurisdiction. Should the Contractor have a dispute with any inspector or entity having jurisdiction, the Contractor shall promptly notify the City Manager or the City Manager's designee. The Contractor shall comply with all legal requirements applicable to the work 9.06 The Contractor shall employ and maintain at the Project site only competent, qualified full time supervisory personnel. Key supervisory personnel assigned by the Contractor to this Project are as follows: NAME _ TJ_Brown Buck Robinson FUNCTION Operations Manager, Pavement Solutions Crew Project Manager, Pavement -Solutions Crew j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement. docx CA-10 Contract Agreement If at any time the City reasonably determines that any employee of the Contractor is not properly performing the Work in the best interest of the City or the Project, or is hindering the progress of the Work, or is otherwise objectionable, the City shall so notify the Contractor, which shall replace the employee as soon as possible, at no increased cost to the City. 9.07 The Contractor must submit to the City the Contractor's schedule for completing the work prior to submittal of the first application for payment. The City will not review any payment request until such schedule has been submitted and approved. Such schedule shall be in a form as specified in the Contract or which shall have been approved by the City Manager or the City Manager's designee, and which shall provide for expeditious and practicable construction of the Project. The Contractor's schedule shall be updated no less frequently than monthly (unless the parties otherwise agree in writing) and shall be updated to reflect conditions encountered from time to time and shall apply to the total project. Each such revision shall be furnished to the City. Strict compliance with the requirements of this Section 9.07 shall be a condition precedent to payment to the Contractor, and failure by the Contractor to strictly comply with said requirements shall constitute a material breach of the Contract. 9.08 The Contractor shall keep an updated copy of the Contract Documents at the site. Additionally, the Contractor shall keep a copy of approved shop drawings and other submittals. All of these items shall be available to the City during all regular business hours. 9.09 Shop drawings and other such submittals from the Contractor do not constitute a part of the Contract. The Contractor shall not do any work requiring shop drawings or other submittals unless such shall have been approved in writing by the City or as required by the Contract Documents. All work requiring approved shop drawings or other submittals shall be done in strict compliance with such approved documents or Contract requirements. However, approval by the City shall not be evidence that work installed pursuant thereto conforms with the requirements of the Contract, and shall not relieve the Contractor of responsibility for deviations from the Contract unless the City has been specifically informed of the deviation by a writing incorporated in the submittals and has approved the deviation in writing. The delivery of submittals shall constitute a representation by the Contractor that it has verified that the submittals meets the requirements of the Contract, or will do so, including field measurements, materials and field construction criteria related thereto. The City shall have no duty to review partial submittals or incomplete submittals. The Contractor shall have the duty to carefully review, inspect, examine and physically stamp and sign any and all submittals before submission of same to the City. 9.10 The Contractor shall maintain the Project site and adjacent areas affected by its work and/or the acts of its employees, materialmen and subcontractors in a reasonably clean condition during performance of the work. Upon substantial completion, the Contractor shall thoroughly clean the Project site of all debris, trash and excess materials or equipment. If the Contractor fails to do so, the City may complete the cleanup, by its own forces or by separate contract, and shall be entitled to charge the Contractor for same through the collection or withholding of funds through the mechanisms provided elsewhere in this Contract Agreement; 9.11 At all times relevant to the Contract, the Contractor shall permit the City and its consultants to enter upon the Project site and any offsite lay down areas, safety permitting, and to review or inspect the work and any materials on any such site, without formality or other procedure. j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement.docx CA-11 Contract Agreement 9.12 The Contractor recognizes that the City may enter into other contracts to perform work relating to the Project, or to complete portions of the Work itself. The Contractor shall ensure that its forces reasonably accommodate the forces of the City and other contractors hired by the City. The Contractor shall coordinate its schedule with the work of other contractors. If the Contractor claims that delay or damage results from these actions of the City, it shall promptly submit a claim as provided herein. 9.13 Protection of persons and property. (1) It shall be the responsibility of the Contractor to initiate, continue and supervise all safety programs and precautions in the performance of the terms of the Contract. The Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent damage, injury or loss to its employees, subcontractors' employees, employees of the City and members of the public, the Work itself and unassembled components thereof, and other property at the site or adjacent thereto. As part of the Contractor's obligations hereunder, the Contractor shall erect and maintain all necessary and prudent safeguards, barriers, signs, warnings, etc. (2) With notice to the City, the Contractor shall promptly remedy loss or damage to the Work or any person or property described herein caused in whole or in part by the acts of the Contractor or any subcontractor, sub -subcontractor or materialman. This obligation shall be in addition to the requirements of Section 10 herein. The City may direct the Contractor to remedy known violations of applicable laws, rules, regulations, and interpretations related to safety when and if observed on the site. However, through exercising this authority the City shall not incur any obligations to monitor, initiate, continue, or supervise safety programs and precautions such to diminish the Contractor's primary role in same. The City shall have the right to report suspected safety violations to the Occupational Safety and Health Administration (OSHA) or other appropriate authorities. (3) The Contractor shall promptly notify the City upon discovery of any unidentified material which Contractor reasonably believes to be asbestos, lead, PCB, or other hazardous material, and shall immediately stop work in the affected area of the Project. The Contractor shall not be responsible for removal or other work with regard to such hazardous material unless otherwise agreed between the City and the Contractor. In the case of work stopped due to the discovery of hazardous materials, Section 6 shall apply to claims for delay, hindrance or interference. Work will resume in the affected area of the Project immediately after such time as the hazardous material has been removed or rendered harmless, as certified by an industrial hygienist to be engaged by the City. 9.14 The Contractor warrants to the Owner that materials and equipment furnished under the Contract are of good quality and new unless otherwise required or permitted under the Contract Documents, that the Work will be free from defects not inherent in the quality required or permitted, and that the Work will conform to the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. The Contractor's warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the Contractor, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. If required by the Owner, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreemenl.dou CA-12 Contract Agreement Section 10. INDEMNITY Except for expenses or liabilities arising from the negligence of the City, the Contractor hereby expressly agrees to indemnify and hold the City Harmless against any and all expenses and liabilities arising out of the performance or default of the Contract as follows: 10.01 Contractor shall indemnify, and hold harmless to the maximum extent permitted by law. City and its officers agents, employees, and consultants from and against any and all liability, damages, losses, (whether in contract or in tort, including personal_ injury, accidental death or property damage, and regardless, of whether the allegations are false fraudulent orgroundless), and costs(including reasonable attorne 's fees litigation, arbitration mediation appeal expenses incurred in any matter, including a proceeding to enforce this Section 10 which in whole or in part are caused by the negligence, recklessness or intentional wrongful misconduct of the Contractor and persons employed by or utilized by the Contractor in Contractor's performance of this Contract Aareement. 10.02 Contractor's obligation to indemnify, defend and hold harmless shall remain in effect and shall be binding upon Contractor whether such iniury or damage shall accrue, or may be discovered, before or after termination of the Contract. 10.03 Contractor's failure to comply with this section's provisions shall constitute a material breach upon which City maV immediately terminate or suspend this Contract Agreement. Section 11. CLAIMS BY THE CONTRACTOR Claims by the Contractor against the City, other than for time extensions covered by Section 6 hereof, are subject to the following terms and conditions: 11.01 All Contractor claims against the City shall be initiated by a written claim submitted to the City. Notice of such claim shall be received by the City no later than either 10 calendar days after the event, or 10 calendar days after the first appearance of the circumstances causing the claim, whichever is sooner, and same shall set forth in detail all known facts and circumstances supporting the claim. Final costs associated with any claim upon which notice has been filed must be submitted in writing to the City within 30 calendar days after notice has been received; 11.02 The Contractor and the City shall continue their performance hereunder regardless of the existence of any claims submitted by the Contractor including claims set forth in Section 6 hereof; 11.03 In the event the Contractor discovers previously concealed and unknown site conditions which are materially at variance from those typically and ordinarily encountered in the general geographical location of the Project, the Contract Price may, with the approval of the City, be modified, either upward or downward, upon the written notice of claim made by either party within 10 calendar days after the first appearance to such party of the circumstances. Final costs must be submitted within 30 calendar days after such notice is received by the City, unless extended by written agreement of the parties. As a condition precedent to the City having any liability to the Contractor due to concealed and unknown conditions, the Contractor must give the City written notice of, and an opportunity to observe, such condition prior to disturbing it. The failure by the Contractor to give the written notice and make the claim as provided by this Section 11.03 and as required elsewhere under the Contract shall constitute a waiver by the Contractor of any rights arising out of or relating to such concealed and unknown condition; jAclericahanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreernent.dou CA-13 Contract Agreement 11.04 In the event the Contractor seeks to make a claim for an increase in the Contract Price, as a condition precedent to any liability of the City therefor, unless emergency conditions exist, the Contractor shall strictly comply with the requirements of Section 11.01 above and such claim shall be made by the Contractor before proceeding to execute any work for which a claim is made. Failure to comply with this condition precedent shall constitute a waiver by the Contractor of any claim for additional compensation; 11.05 In connection with any claim by the Contractor against the City that would result in compensation in excess of the Contract Price, any liability of the City for the Contractor's cost in this regard shall be limited to those cost categories set forth in Section 13.07 below. Section 12. SUBCONTRACTORS 12.01 Prior to execution of the Contract, the Contractor shall have identified to the City in writing, those parties required to be listed on the proposal form as subcontractors on the Project. Any changes to this list at any time shall be subject to the prior approval of the City. The City shall, in writing, state any objections the City may have to one or more of such subcontractors. The Contractor shall not enter into a subcontract with an intended subcontractor to whom the City objects. If at any time the City objects to a subcontractor, the Contractor shall solicit proposals from potential replacements and shall submit the three lowest proposals to the City, along with the Contractor's proposed choice as replacement. If the approved replacement subcontractor's cost is verified to be higher than the removed subcontractor, the excess shall be added to the Contract Price, unless the subcontractor in question has to be removed due to a default, or deficient performance. If the approved replacement subcontractor's cost is lower than the removed subcontractor, the difference shall be deducted from the Contract Price. Subcontractor markups shall be limited to those listed in Section 13.07 below. All subcontracts shall afford the Contractor rights against the subcontractor which correspond to those rights afforded to the City against the Contractor herein, including those rights of Contract termination as set forth herein below. 12.02 Each and every subcontract related to the Project is hereby assigned by the Contractor to the City, contingent upon the termination of the Contract for default or convenience as provided herein, and only as to those subcontracts which the City accepts in writing directed to the Contractor. This contingent assignment is subject to the prior rights of any surety obligated under a bond related to the Contract. This contingent assignment will operate prospectively from the effective date of assignment, and will not obligate the City to any liabilities existing on the effective date of the assignment, or arising from events, acts, failures to act, facts or circumstances existing prior to the effective date of the assignment. The contracts subject to this contingent assignment shall also be further assignable by the City, at the City's sole option. The Contractor shall bear the responsibility of notifying subcontractors of this contingent assignment and including it in all subcontracts in connection with the Project. Section 13. CHANGE ORDERS 13.01 The City Manager or the City Manager's express designee shall be the sole authorized representative of the City. Other than in matters of public safety or in time of emergency management, the Contractor shall not take direction or act upon information from any City personnel other than the City Manager's expressly authorized designee(s). jAclericahanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contracl\13-contract agreement. docx CA-14 Contract Agreement 13.02 One or more changes to the work within the general scope of the Contract, may be ordered by Change Order. The City may also issue written directions for minor changes in the Work and may issue Construction Change Directives, as set forth below. The Contractor shall proceed with any such changes or Construction Change Directives without delay and in a diligent manner, and same shall be accomplished in strict accordance with the following terms and conditions: 13.03 Change Order shall mean a written order directed to the Contractor executed by the City after execution of the Contract, directing a change in the work. A Change Order may include a change in the Contract Price, (other than a change attributable to damages for delay as provided in Section 6 hereof), or the time for the Contractor's performance, or any combination thereof. Where there is a lack of total agreement on the terms of a Change Order or insufficient time to execute a bilateral change, the City may also direct a change in the Work in the form of a Construction Change Directive, which will set forth the change in the Work and the change, if any, in the Contract Price or time for performance, for subsequent inclusion in a Change Order; Construction Change Directives shall include a not -to -exceed preliminary price, against which the Contractor may begin billing (subject to the requirements for pay applications elsewhere herein) as the work is performed. (1) The Contractor shall furnish a price breakdown, itemized as required and within the time specified by the City, with any proposal for a contract modification. (2) The price breakdown (a) must include sufficient detail to permit an analysis of all costs for material, labor, equipment and subcontracts, and (b) must cover all work involved in the modification, whether the work was deleted, added or changed. (3) The Contractor shall provide similar price breakdowns to support any amounts claimed for subcontracts. (4) The Contractor's proposal shall include a complete justification for any time extension proposed. 13.04 Any change in the Contract Price resulting from a Change Order shall be determined as follows: (1) By mutual agreement between the City and the Contractor as evidenced by (a) the change in the Contract Price being set forth in the Change Order, (b) such change in the Contract Price, together with any conditions or requirements relating thereto, being initialed by both parties and (c) the Contractor's execution of the Change Order; or, (2) If no mutual agreement occurs between the City and the Contractor, the change in the Contract Price, if any, shall be derived by determining the reasonable actual costs incurred or savings achieved, resulting from revisions in the work. Such reasonable actual costs or savings shall include a component for direct job site overhead and profit but shall not include home -office overhead or other indirect costs or components. The calculation of actual costs shall conform to the markup schedule in Section 13.07 below. Any such costs or savings shall be documented in the format, and with such content and detail as the City requires. jAderical\anna\1-general servicesW007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement docx CA-15 Contract Agreement The Contractor shall promptly submit such documentation and other supporting materials as the City may require in evaluating the actual costs incurred or to be incurred. 13.05 The execution of a Change Order by the Contractor shall constitute conclusive evidence of the Contractor's agreement to the ordered changes in the work, the Contract as thus amended, the Contract Price and the time for performance by the Contractor, regardless of the nature, amount or extent of the changes. The Contractor, by executing the Change Order, waives and forever releases any claim against the City for additional time or compensation for matters relating to, arising out of or resulting from the work included within or affected by the executed Change Order of which the Contractor knew or should have known. 13.06 The Contractor shall notify and obtain the consent and approval of the Contractor's surety with reference to all Change Orders if such notice, consent or approval are required by the City, the Contractor's surety or by law. The Contractor's execution of the Change order shall constitute the Contractor's warranty to the City that the surety has been notified of, and consents to, such Change Order and the surety shall be conclusively deemed to have been notified of such Change Order and to have expressly consented thereto. 13.07 For the purpose of Change Orders, the following definitions of terms and other restrictions apply: Contractor's or Subcontractor's Materials shall include the cost of materials, sales tax, and the cost of all transport. The cost of items listed shall be directly related to the Change Order. Indirect costs not specifically related to the Change Order shall not be considered. Contractor's or Subcontractor's Direct Labor Cost shall be limited to the hourly rate of directly involved workmen, employer contributions towards company standard benefits, pensions, unemployment or social security (if any), and employer costs for paid sick and annual leave. Contractor's or Subcontractor's Overhead shall include license fees, bond premiums, supervision, wages of timekeepers and clerks, incidentals, home and field office expense, and vehicle expense directly related to the Project, and all other direct Project expenses not included in the Contractor's materials, direct labor, and equipment costs. The allowance for Overhead and Profit shall be limited to the following schedule: For the Contractor, for any work performed by the Contractor's own forces, 10% of the Subtotal of Costs to the Contractor. 2. For the Contractor, for any work performed by his Subcontractor, 5% of the amount due the Subcontractor. 3. For each Subcontractor or Sub -subcontractor involved, for any work performed by their own forces, 10% of their materials and direct labor costs. 4. For each Subcontractor, for work performed by his Sub-subcontractor(s), 5% of the amount due the Sub -subcontractor. jAclerirallanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement docx CA-16 Contract Agreement For Change Orders, the total cost or credit to the Owner shall be based on the following schedule: Contractor's Materials Cost + Contractor's Direct Labor Costs + Contractor's Equipment Costs (includes owned/rental equipment)2 + Applicable Subcontractor Costs = Subtotal of Costs to the Contractor + Contractor's Overhead and Profit = Total Cost or Credit to the Owner 13.08 Nothing Contained in this section shall be deemed to contradict or limit the terms of Section 6.05 above. Section 14. DISCOVERING AND CORRECTING DEFECTIVE OR INCOMPLETE WORK 14.01 In the event that the Contractor covers, conceals or obscures its work in violation of the Contract or in violation of an instruction from the City, such work shall be uncovered and displayed for review by the City and/or its consultants upon request, and shall be reworked at no cost in time or money to the City. 14.02 If any of the work is covered, concealed or obscured in a manner not covered by Section 14.01 above, it shall, if directed by the City, be uncovered and displayed for the City and/or its consultants. If the uncovered work conforms strictly with the Contract, the costs incurred by the Contractor to uncover and subsequently, replace such work shall be borne by the City. Otherwise, such costs shall be borne by the Contractor. 14.03 The Contractor shall, at no cost in time or money to the City, correct work rejected by the City as defective or failing to conform to the Contract. Additionally, the Contractor shall reimburse the City for all testing, review, inspections and other expenses incurred as a result thereof. 14.05 In addition to its warranty obligations set forth elsewhere in this Contract Agreement and any manufacturer's warranties provided on the Project, and in addition to other remedies provided herein or by law to the City, the Contractor shall be specifically obligated to promptly correct any and all defective or nonconforming work, whether obvious or after -discovered, for a period of 12 months following Substantial Completion upon written direction from the City. 14.06 The City may, but shall in no event be required to, choose to accept defective or nonconforming work. In such event, the Contract Price shall be reduced by the greater of (1) the reasonable costs of removing and correcting the defective or nonconforming work, or (2) the difference between the fair market value of the Project as constructed and the fair market value of the Project had it not been constructed in such a manner as to include defective or nonconforming work. If the remaining portion of the unpaid Contract Price, if any, is insufficient to compensate the City for the acceptance of defective or nonconforming work, the Contractor shall, upon Owned Equipment For equipment owned by the Contractor, actually used in Change Order work including sales tax, or any related business entity, regardless of whether Contractor leases such equipment from the related business entity, the cost shall be the lesser of (i) the Contractor's actual ownership cost, or (ii) 85% of the applicable ownership cost listed in the most recent edition of the Contractor's Equipment Cost Guide, published by Dataquest. Third Party Rental Equipment For equipment actually rented by the Contractor, actually used in Change Order work including sales tax, from an unrelated third party, the cost shall be the lesser of (i) the Contractor's actual rental cost, or (ii) 85% of the applicable equipment rates based on the most recent edition of the Rental Rate Bluebook for Construction published by Dataquest. A reasonable rental cost shall be allowed as determined by the City Manager or the City Manager's designee when machinery and construction equipment not so listed is required. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement docx CA-17 Contract Agreement written demand from the City, pay the City such remaining compensation for accepting defective or nonconforming work. The Contractor shall have an opportunity to correct any defect or non- conformance prior to the City taking the above actions. The contractor, upon written notice of any defect or non-conformance, shall have 10 calendar days to make corrections, unless the City agrees that the correction will require more than 10 calendar days to correct. Section 15. CITY'S RIGHT TO SUSPEND CONTRACTOR'S PERFORMANCE 15.01 In addition to the City's rights under Section 8 and elsewhere in this Contract Agreement, the City shall have the right at any time to direct the Contractor to suspend its performance, or any designated part thereof when in the interests of the City. If any such suspension is directed by the City, the Contractor shall immediately comply with same. 15.02 In the event the City directs a suspension of performance under this section, through no fault of the Contractor, if the suspension is lifted other than by Termination, the City shall pay the Contractor as full compensation for such suspension the Contractor's ordinary and reasonable costs, actually incurred and paid, of: (1) demobilization and remobilization, including such justifiable costs paid to subcontractors (cost categories and markups limited to those set forth in Section 13.07 above); (2) preserving and protecting work in place; (3) approved storage of materials or equipment purchased for the Project, including insurance thereon; and (4) substantiated extended field office overhead (but no home -office overhead). 15.03 The City may order suspension of the Work in whole or in part for such time as deemed necessary because of the failure of the Contractor to comply with any of the requirements of this Contract Agreement, and the Contract Agreement's completion date shall not be extended on account of any such suspension of Work. When the City orders any suspension of the Work under this Section 15.03, the Contractor shall not be entitled to any payment for Work which the Contractor performs after notice of suspension and/or during the suspension period and shall not be entitled to any costs or damages resulting from such suspension. 15.04 The City's rights under this section shall be in addition to those contained elsewhere in the Contract or provided by law. Section 16. TERMINATION BY THE CITY The City may terminate the Contract in accordance with the following terms and conditions: 16.01 Termination for Convenience. The City may, when in the interests of the City, terminate performance under the Contract by the Contractor, in whole or in part, for the convenience of the City. The City shall give written notice of such termination to the Contractor specifying when termination becomes effective. The Contractor shall incur no further obligations in connection with the work so terminated, other than warranties and guarantees for completed work and installed equipment, and the Contractor shall stop work when such termination becomes effective. The Contractor shall also terminate outstanding orders and subcontracts for the affected work. The Contractor shall settle the liabilities and claims arising out of the termination jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-conlract agreement docx CA-18 Contract Agreement of subcontracts and orders. The City may direct the Contractor to assign the Contractor's right, title and interest under termination orders or subcontracts to the City or its designee. The Contractor shall transfer title and deliver to the City such completed or partially completed work and materials, equipment, parts, fixtures, information and Contract rights as the Contractor has in its possession or control. When terminated for convenience, the Contractor shall be compensated as follows: (1) The Contractor shall submit a termination claim to the City specifying the amounts due because of the termination for convenience together with costs, pricing or other data required by the City. If the Contractor fails to file a termination claim within six months from the effective date of termination, the City shall pay the Contractor, an amount derived in accordance with subsection (3) below. (2) The owner and the Contractor may agree to the compensation, if any, due to the Contractor hereunder. (3) Absent agreement to the amount due to the Contractor, the owner shall pay the Contractor the following amounts: (a) Contract costs for labor, materials, equipment and other services accepted under the Contract; (b) Reasonable costs incurred in preparing to perform and in performing the terminated portion of the work, and in terminating the Contractor's performance, plus a fair and reasonable allowance for direct job site overhead and earned profit thereon (such profit shall not include anticipated profit or consequential damages); provided however, that if it reasonably appears that the Contractor would have not profited or would have sustained a loss if the entire Contract would have been completed, no profit shall be allowed or included and the amount of compensation shall be reduced to reflect the anticipated rate of loss, if any; (c) Reasonable costs of settling and paying claims arising out of the termination of subcontracts or orders pursuant to Subsection (3)(a) above —if contingent assignment of such contracts has not been elected as provided herein —shall not include amounts paid in accordance with other provisions of the Contractor. This clause is subject to and the Contractor shall be limited by the City's rights to direct the replacement of subcontractors under Section 12.01. The total sum to be paid the Contractor under this Subsection (3) shall not exceed the total Contract Price, as properly adjusted, reduced by the amount of payments otherwise made, and shall in no event include duplication of payment. 16.02 Termination for Cause. If the Contractor does not perform the work, or any part thereof, in a timely manner, supply adequate labor, supervisory personnel or proper equipment or materials, or if it fails to timely discharge its obligations for labor, equipment and materials, or proceeds to disobey applicable law, or otherwise commits a violation of a material provision of the Contract, then the City, in addition to any other rights it may have against the Contractor or others, may terminate the performance of the Contractor, in whole or in part at the City's sole option, and assume possession of the Project site and of all materials and equipment at the site and may complete the work. In such case, the Contractor shall not be paid further until the work is complete. After Completion has been achieved, if any portion of the Contract Price, as it may be modified j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreementdocx Contract Agreement hereunder, remains after the cost to the City of completing the work, including all costs and expenses of every nature incurred, has been deducted by the City, such remainder shall belong to the Contractor. Otherwise, the Contractor shall pay and make whole the City for such cost. This obligation for payment shall survive the termination of the Contract. In the event the employment of the Contractor is terminated by the City for cause pursuant to this Section 16.02 and it is subsequently determined by a Court of competent jurisdiction that such termination was without cause, such termination shall thereupon be deemed a Termination for Convenience under Section 16.01 and the provisions of Section 16.01 shall apply. 16.03 Termination for Non -Appropriation. The City may also terminate the Contract, in whole or in part, for non -appropriation of sufficient funds to complete or partially complete the Project, regardless of the source of such funds, and such termination shall be on the terms of Section 16.01. 16.04 The City's rights under this Section shall be in addition to those contained elsewhere herein or provided by law. Section 17. INSURANCE 17.01 Contractor shall be responsible for all damage to person and or property resulting from its negligent acts, reckless or intentional misconduct, errors or omissions or those of their subcontractors, agents or employees in connection with such services and shall be responsible for all parts of its work, both temporary and permanent. 17.02 Contractor shall, at its own expense, procure and maintain throughout the term of this Contract Agreement, with insurers acceptable to City, the types and amounts of insurance conforming to the minimum requirements set forth in this Contract Agreement. Contractor shall not commence work until the required insurance is in force and evidence of insurance acceptable to City has been provided to, and approved by, City. An appropriate Certificate of Insurance shall be satisfactory evidence of insurance. Until such insurance is no longer required by the Contract, Contractor shall provide City with renewal or replacement evidence of insurance at least 30 days prior to the expiration or termination of such insurance. 17.03 Workers' Compensation/Employer's Liability Insurance Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $1,000,000 for each accident. General Liability Insurance Comprehensive General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate. Automobile Liability Insurance Automobile Liability Insurance with bodily injury limits of not less than $1,00,000 for each person and not less than $1,000,000 for each accident, and with property damage limits of not less than $1,000,000 for each accident. 17.04 Contractor shall furnish insurance certificates or insurance policies at the City's request to evidence such coverages. Except for workers compensation, the insurance policies shall name the City as an additional insured, and shall contain a provision that such insurance shall not be jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement docx CA-20 Contract Agreement canceled or reduced with respect to by coverages or endorsements without 30 days' prior written notice to OWNER and CONSULTANT. In such event, CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage. 17.05 Compliance with these insurance requirements shall not limit the liability of Contractor. Any remedy provided to the City by any insurance maintained by the Contractor shall be in addition to and not in lieu of any other remedy (including, but not limited to, as an indemnitee of Contractor) available to the City under the Contract or otherwise. 17.06 Neither approval nor failure to disapprove insurance furnished by Contractor shall relieve Contractor from responsibility to provide insurance as required by this Contract Agreement. 17.07 Contractor shall deliver to City the required certificate(s) of insurance and endorsement(s) before City signs this Contract Agreement. 17.08 Contractor's failure to obtain, pay for, or maintain any required insurance shall constitute a material breach upon which City may immediately terminate or suspend this Contract Agreement. In the event of any termination or suspension, City may use the services of another consultant or consultants, without City's incurring any liability to Contractor. 17.09 At its sole discretion, City may obtain or renew Contractor insurance, and City may pay all or part of the premiums. Upon demand, Contractor shall repay CITY all monies paid to obtain or renew the insurance. City may offset the cost of the premium against any monies due Contractor from City. 17.10 The Contractor shall furnish to the City Certificates of Insurance allowing thirty (30) days notice for any change, cancellation, or non -renewal. Such Certificates shall contain the following wording: "SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS PRIOR WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN." If the insurance policies expire during the terms of the Contract, a renewal certificate or binder shall be filed with the City at least 30 days prior to the renewal date. 17.11 In addition to the coverages required herein, the Contractor shall furnish and maintain all-risk builder's risk property insurance, satisfactory to the City, upon the entire Work at the site to the full replacement cost of the completed project. This coverage shall name City as an additional insured, must include the interests of the Contractor, subcontractors and sub -subcontractors in the Work, and must be procured from an insurer licensed to do business in the State of Texas with a Best's rating of "A+, A, A-". The policy must insure against perils including, but not limited to, earthquake, fire, extended coverages, windstorm, lightning, flood, and physical loss or damage, including theft, vandalism and malicious mischief. Section 18. PERFORMANCE AND PAYMENT BONDS; SURETY BONDS 18.01 Contractor shall provide City with a Performance Bond, a Payment Bond, and a Maintenance Bond meeting the standards specified in the Contract Documents, on the forms provided by the City, and attached hereto, with a Power of Attorney Affidavit, each in an amount not less than the Contract price. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement.dou CA-21 Contract Agreement 18.02 Sureties' qualifications. All bonds, to the extent required under the Contract, including, but not by way of limitation, any Bid/Proposal Bond, Performance Bond, Payment bond, or Maintenance Bond shall be written through a reputable and responsible surety bond agency licensed to do business in the State of Texas and with a surety which holds a certificate of authority authorizing it to write surety bonds in Texas and maintains a current certificate of authority as an acceptable surety on Federal Bonds in accordance with U.S. Department of Treasury Circular 570. However, if the amount of the bond exceeds the underwriting limitations set forth in the Circular, in order to qualify, the net retention of the surety company shall not exceed the underwriting limitation in the Circular and the excess risk must be protected by co-insurance, reinsurance, or other methods in accordance with Treasury Circular 297, revised September 1, 1978 (3) CFR Section 223.10 - Section 223.111 and the surety company shall provide the City with evidence satisfactory to the City, that such excess risk has been protected in an acceptable manner. 18.03 Additional or replacement bond. It is further mutually agreed between the parties hereto that if, at any time, the City shall deem the surety or sureties upon any bond to be unsatisfactory, or if, for any reason, such bond (because of increases in the work or otherwise) ceases to be adequate, the Contractor shall, at its expense within five days after the receipt of notice from the City so to do, furnish an additional or replacement bond or bonds in such form, amount, and with such surety or sureties as shall be satisfactory to the City. In such event, no further payments to the Contractor shall be deemed to be due under the Contract until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City. 18.04 As applicable to all bonds required under the Contract, the surety company shall have a Texas agent whose name shall be listed in the prescribed space on the forms provided by the City for all bonds required by the City, or otherwise listed therein if the form of the Bond is not prescribed by the City. Section 19. PROJECT RECORDS All documents relating in any manner whatsoever to the Project, or any designated portion thereof, which are in the possession of the Contractor, or any subcontractor of the Contractor, shall be made available to the City and/or its consultants for inspection and copying upon written request by the City. Furthermore, said documents shall be made available, upon request by the City, to any state, federal or other regulatory authority and any such authority may review, inspect and copy such records. Said records include, but are not limited to, all drawings, plans, specifications, submittals, correspondence, minutes, memoranda, tape recordings, videos, or other writings or things which document the Project, its design, and its construction. Said records expressly include those documents reflecting the cost of construction to the Contractor. The Contractor shall maintain and protect these documents for not less than three years after completion of the Project, or for any longer period of time as may be required by law or good construction practice. The Contractor further agrees to include these provisions in any subcontracts issued by him in connection with this Contract Agreement. Section 20. VIDEO OF PROJECT SITE The Contractor shall provide the City a DVD of the entire project site prior to commencement of construction activities. The contractor shall provide a second DVD to the City of the entire project site once construction is complete and prior to final testing and acceptance by the City. There is no additional pay item for the DVD videos and they are considered subsidiary to the project. Section 21. APPLICABLE LAW The laws of the State of Texas shall govern this Contract Agreement. In any litigation arising under this Contract Agreement, the parties agree to a waiver of the right to a trial before a jury, and all such litigation shall be litigated only in a non -jury hearing in Collin County, Texas. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement.docx CA-22 Contract Agreement Section 22. SUCCESSORS AND ASSIGNS Each party binds itself, its successors, assigns, executors, administrators or other representatives to the other party hereto and to successors, assigns, executors, administrators or other representatives of such other party in connection with all terms and conditions of the Contract. The Contractor shall not assign the Contract without prior written consent of the City. Section 23. MISCELLANEOUS PROVISIONS 22.01 Construction Permits. The City hereby agrees to waive the charge for a City -issued building permit for this Project. However, the Contractor is responsible for obtaining all permits or fees otherwise required of the Contractor by the Contract Documents, or permits and fees customarily the responsibility of the Contractor. 22.02 Compliance By Contractor: Nondiscrimination. Contractor shall comply with all Federal, State and local laws, ordinances, rules and regulations of any authorities throughout the duration of the Contract. The Contractor shall be responsible for compliance with any such law, ordinance, rule or regulation and shall hold City harmless and indemnify same in the event of non- compliance. Contractor further agrees to abide by the requirements under Federal Executive Order Number 11246, as amended, including specifically the provisions of the equal opportunity clause. 22.03 State and Local Taxes. Except as otherwise provided, contract prices shall include all applicable state and local taxes. Contractor shall indemnify and hold harmless the City for any loss, cost or expense incurred by, levied upon or billed to the City as a result of Contractor's failure to pay any tax of any type due in connection with this Contract Agreement. Contractor shall ensure that the above sections are included in all subcontracts and sub -subcontracts, and shall ensure withholding on out of state sub and sub -subcontractors to which withholding is applicable. 22.04 Any and all notices required to be sent under the Contract or otherwise shall be sent to the following: If to the City: City of Anna Attn: City Manager 111 North Powell Parkway P.O. Box 776 Anna, Texas 79406 If to the Contractor: Oldcastle Materials Texas, Inc. dba TexasBit _Ben Liggett, Vice President 420 Decker Drive, Ste. 200 Irving, Texas 75062 Phone; 214-741-3531 Section 24. ENTIRE AGREEMENT Aside from duly authorized Change Orders, any modification to this Contract Agreement must be supported by an additional, articulated consideration, and must either be in writing, executed by the parties hereto, or, if made orally, should be confirmed in writing, which writing should state the consideration which supports the modification. Failure to confirm an oral modification in writing shall constitute a waiver of any claim for additional compensation with regard to the oral modification. j:\clerical\anna\1-general services\4007city projects\238-2017 street rehab project\specs\contract\13-contract agreement.docx CA-23 Contract Agreement Nothing in this Section shall be construed to limit the City's authority to issue changes set forth in Section 14 herein. Section 25. SEVERABILITY If any term or condition of the Contract or the application thereof to any person(s) or circumstances is held invalid, this invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of the Contract are agreed to be severable. Section 26. WAIVER Waiver of any breach of any term or condition of this contract shall not be deemed a waiver of any prior or subsequent breach, and shall not entitle any party hereto to any subsequent waiver of any terms hereunder. No term or condition of this contract shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. IN WITNESS WHEREOF, the Parties have executed this Contract Agreement under their respective seals on the day and year first written above. CITY OF ANNA, TEXAS Philip Sanders, City Manager ATTEST: Carrie L. Smith, City Secretary (SEAL) Oldcastle Materials Texas, Inc. dba TexasBit (Contractor) Ben Liggett, Vice President ATTEST: SECRETARY (SEAL) j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\13-contract agreement.docx CA-24 Contract Agreement BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, that Oldcastle Materials Texas, Inc. dba TexasBit (hereinafter called the Principal(s)), as Principal(s), and Liberty Mutual Insurance Company (hereinafter called the Surety(s)), as Surety(s), are held and firmly bound unto the CITY OF ANNA (hereinafter called the Obligee), in the amount of One Hundred Ten Thousand, Three Hundred Ninety -Eight and 44/100 Dollars ($ 110,398.44 ) (an amount equal to five percent of the Total Bid Price, including Cash Allowances and Alternate Bids, if any) lawful money of the United States for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted on or about this day a proposal offering to perform the following project: 2017 STREET REHABILITATION NOW, THEREFORE, if the said Principal's bid as stated in its proposal is accepted by the City, and said Principal executes and returns to the City the number of original counterparts of the Contract Agreement required by the City, on the forms prepared by the City, for the work described herein and also executes and returns the same number of the Performance, Payment and Maintenance Bonds (such bonds to be executed by a Corporate Surety authorized by the State Board of Insurance to conduct insurance business in the State of Texas, and having an underwriting limitation in at least the amount of the bond) in connection with the work described herein, within the time specified, then this obligation shall become null and void; otherwise it is to remain in full force and effect. In the event that the Principal is unable to or fails to perform the obligations undertaken herein, the undersigned Principal and Surety shall be liable to the City for the full amount of this obligation which is hereby acknowledged as the amount of damages which will be suffered by the City on account of the failure of such Principal to perform such obligations, the actual amount of such damages being difficult to ascertain. Notices required or permitted hereunder shall be in writing and shall be deemed delivered when actually received or, if earlier, on the third day following deposit in a United States Postal Service post office or receptacle, with proper postage affixed (certified mail, return receipt requested), addressed to the respective other party at the address prescribed in the Contract Documents, or at such other address as the receiving party may hereafter prescribe by written notice to the sending party. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\14-bonds.docx B-1 Bonds IN WITNESS WHEREOF, the said Principal(s) and Surety(s) have signed and sealed this instrument this day of ____ , 20 Liberty Mutual Insurance Company Surety *By: Print Name: Tina Davis Title: Attornev-in-Fact Address: 15 W. South Temple, Ste. 700 Salt Lake Citv. Utah 84107 Phone/Fax: 801-533-3624 Oldcastle Materials Texas, Inc. TexasBit Principal In Print Name: Ben Liggett Title: Vice President Address: 420 Decker Drive, Ste. 200 Irving, Texas 75062 Phone/Fax: 214-741-3531 The undersigned surety company represents that it is duly qualified to do business in Texas and is listed on the U.S. Department of the Treasury list of approved sureties, and hereby designates , an agent resident in County, Texas, to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship. Surety By: Print Name Address: Phone/Fax: NOTE: If signed by an officer of the Surety Company, there must be on file a certified extract from the by-laws showing that this person has authority to sign such obligation. If signed by an Attorney -in -Fact, we must have a copy of the Power of Attorney for our files, AND ATTACHED TO THIS BOND. jAclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\14-bonds.docx B-2 Bonds PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, that Oldcastle Materials Texas, Inc. dba TexasBit (hereinafter called the Principal(s)), as Principal(s), and Liberty Mutual Insurance Company (hereinafter called the Surety(s)), as Surety(s), are held and firmly bound unto the CITY OF ANNA (hereinafter called the Obligee), in the amount of One Hundred Ten Thousand, three Hundred Ninety -Eight and 44/100 Dollars ($ 110,398.44 ) lawful money of the United States for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written Contract Agreement with the Obligee, dated the day of , 2017 for the following project: 2017 STREET REHABILITATION and said Principal under the law is required before commencing the work provided for in said Contract Agreement to execute a bond in the amount of said Contract Agreement, which Contract Agreement is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code (Article 5472d for Private Work)' of the Revised Civil Statutes of Texas as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein. Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Agreement, or to the work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in anyway affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Agreement, or to the work to be performed thereunder. 1 Not applicable for federal work. See "The Miller Act," 40 U.S.C. S270. jlclerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\14-bonds.docx B-3 Bonds IN WITNESS WHEREOF, the said Principal(s) and Surety(s) have signed and sealed this instrument this day of , 20 Surety *By: Print Name: Tina Davis Title: Atto rnev-i n -Fact Address: 15 W. South Temple, Ste. 700 Salt Lake City, Utah 84107 Phone/Fax: 801-533-3624 Principal By: Print Name: _Ben Liggett Title: Vice President Address: 420 Decker Drive, Ste. 200 Irving, Texas 75062 Phone/Fax: 214-741-3531 The undersigned surety company represents that it is duly qualified to do business in Texas and is listed on the U.S. Department of the Treasury list of approved sureties, and hereby designates an agent resident in County, Texas, to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship. vul Gt.y By: Print Name: Address: Phone/Fax: NOTE: If signed by an officer of the Surety Company, there must be on file a certified extract from the by-laws showinq that this person has authority to sign such obligation. If signed bran Attorney -in -Fact, we must have_a copy of the Power of Attorney for our files, AND ATTACHED TO THIS BOND. j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\14-bonds.docx B-4 Bonds PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS, that _ Oldcastle_Materials Texas, Inc. dba TexasBit (hereinafter called the Principal(s)) as Principal(s), and Liberty Mutual Insurance Company (hereinafter called the Surety(s)), as Surety(s), are held and firmly bound unto the CITY OF ANNA (hereinafter called the Obligee), in the amount of: One Hundred Ten Thousand, Three Hundred Ninety -Eight and 44/100 Dollars ($110,398.44) lawful money of the United States for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written Contract Agreement with the Obligee, dated the day of , 20 for the: 2017 STREET REHABILITATION and said Principal under the law is required before commencing work provided for in said Contract Agreement to execute a bond in the amount of said Contract Agreement, which Contract Agreement is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said Contract Agreement, then this obligation shall be void; otherwise to remain in full force and effect; PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein. Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Agreement, or to the work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in anyway affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Agreement, or to the work to be performed thereunder. jAclericahanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\14-bonds.docx B-5 Bonds IN WITNESS WHEREOF, the said Principal(s) and Surety(s) have signed and sealed this instrument this day of , 20 Surety *By: Print Name: Tina Davis Title: Attornev-in-Fact Address: 15 W. South Temr)le. Ste. 700 Salt Lake City, Utah 84107 Phone/Fax: 801-533-3624 Principal Print Name: Ben Liggett Title: Vice President Address: 420 Decker Drive, Ste. 200 Irving, Texas 75062 Phone/Fax: 214-741-3531 The undersigned surety company represents that it is duly qualified to do business in Texas and is listed on the U.S. Department of the Treasury list of approved sureties, and hereby designates , an agent resident in County, Texas, to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship. Surety By: Print Name: Address- Phone/Fax: NOTE: If signed by an officer of the SuretV Company, there must be on file a certified extract from the by-laws showing that this person has authority to sign .such obligation. If signed -by an Attorney -in -Fact, we must have a copyof the Power of Attorney for our files AND ATTACHED TO THIS BOND. jlclerical\anna\1-general services\4007-city projectsM8-2017 street rehab project\specs\contract\14-bonds.docx B-6 Bonds MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS. THAT Oldcastle Materials Texas, Inc. dba TexasBit as PRINCIPAL, and Liberty Mutual Insurance Company a CORPORATION organized under the laws of the State of Massachusetts, as SURETIES, do hereby expressly acknowledge themselves to be held and bound to pay unto the City of Anna, a municipal corporation at Anna, Collin County, Texas the sum of One Hundred Ten Thousand,_ Three Hundred Ninety -Eight and 44/100 Dollars ($110,398.44) for the payment which sum well and truly to be made until said City of Anna and its successors, said PRINCIPAL AND SURETIES do hereby bind themselves, their assigns and successors jointly and severally. THIS obligation is conditioned, however, that whereas said Oldcastle Materials Texas Inc. dba TexasBit the Contractor, did on , 20 enter into a written Contract Agreement with the said City of Anna to build and construct: 2017 STREET REHABILITATION in the City of Anna, Texas which Contract Agreement and the Plans and Specifications therein mentioned adopted by the City of Anna, are hereby expressly made a part hereof as though the same were written and embodied herein. WHEREAS, under the Plans and Specifications, and Contract Agreement, it is provided that the CONTRACTOR will maintain and keep in good repair the work herein contracted to be done and performed for a period of two (2) years from the date of acceptance; it being understood that the purpose of this section is to cover all defective material, work or labor performed by said CONTRACTOR, its employees, sub -contractors, materialmen and assigns. NOW THEREFORE, if the said CONTRACTOR shall keep and perform its said agreement to maintain said work and keep the same in repair for the said maintenance period of two (2) years, as provided, then these presents shall be null and void, and have no further effect, but if default shall be made by the said CONTRACTOR in the performance of its Contract Agreement to so maintain and repair said work, then these presents shall have full force and effect, and said CITY OF ANNA shall have and recover from said SURETY, damages in the premises, as provided, and it is further agreed that this obligation shall be a continuing one against the SURETY, hereon, and that successive recoveries may be had thereon for successive breaches until the full amount shall have been exhausted; and it is further understood that the obligation herein to maintain said work shall continue throughout said maintenance period, and the same shall not be changed, diminished, or in any manner affected from any cause during said time. jlclericahanna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\14-bonds d B-7 Bonds IN WITNESS WHEREOF, the said Oldcastle Materials Texas, Inc. dba TexasBit (Contractor) has caused these presents to be executed by Ben Liggett, Vice President, and Liberty Mutual Insurance Company (Surety Co.) executed by its ATTORNEY -IN -FACT and the said ATTORNEY -IN -FACT Tina Davis has hereunto set his hand this the day of 20 Liberty Mutual Insurance Company S u rety *By: Print Name: Tina Davis Title: Attornev-in-Fact Address: 15 W. South Temple, Ste. 700 Salt Lake Cit , Utah 84107 Phone/Fax: 801-533-3624 Oldcastle Materials Texas, Inc. dba TexasBit Principal Print Name: Ben Liggett Title: Vice President Address: 420 Decker Drive. Ste. 200 Irving, Texas 75062 Phone/Fax: 214-741-3531 NOTE: If signed by an officer of the Surety Company, there must be on file a certified extract from the by-laws showing that this person has authority to sign such obligation. If signed by an Attorney -in -Fact, we must have a copy of the Power of Attorney for our files, AND ATTACHED TO THIS BOND. j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\specs\contract\14-bonds.docx B-8 Bonds BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS i 11910 Greenville Ave., Suite 600 Dallas, Texas 75243 Fax (214) 461-8390 Phone (214) 361-7900 JOHN W, BIRKHOFF, P.E- GARY C. HENDRICKS, RE. JOE R, CARTER, P.E. MATT HICKEY, PE. ANDREW MATA, JR_ P.E. JOSEPH T. GRAJEWSKI, II1, P.E. DEREK B, CHANEY, P.E. CRAIG M. KERKHOFF, P.E. Mr. Joseph Johnson Director of Public Works City of Anna P.O. Box 776 Anna, Texas 75409 Re: City of Anna — 2017 Street Rehabilitation Project (revised) Dear Mr. Johnson: September 5, 2017 We have checked the bids received at 3:00 p.m., Thursday, August 17, 2017, for the 2017 Street Rehabilitation project. We are enclosing six (6) copies of the Bid Summary and Itemized Bid Tabulation. Texas Bit, an Oldcastle company, of Irving, Texas submitted the low bid in the amount of $110,398.44. We have reviewed their statement of qualifications and references provided and find that Texas Bit has a record of satisfactorily completing projects similar to this project. Accordingly, based on the information we have available to us, we recommend that the City accept the bid from Texas Bit and award them a contract in the amount of $110,398.44. We are available to discuss our recommendation further at your convenience. Sincerely, Zrk1ioff,'P.E., raig M. K C.F.M, Enclosures TBPE Firm 526 ACEC Wellness Firm =;� Better Decisions - Better Designs TBPLS Firm 100318-00 j:\clerical\anna\1-general services\4007-city projects\238-2017 street rehab project\letters\k\recommendation.docx TABULATION OF BIDS Date: August 17, 2017 Project: CITY OF ANNA, TEXAS BIRKHOFF, HENDRICKS & CARTER, L.L.P. 2017 Street Rehabilitation PROFESSIONAL ENGINEERS Dallas, Texas BID OF Texas Bit 420 Decker Drive, Suite 200 Irving, TX 75062 BID OF Turman Contracting, LLC 300 Commerce Blvd. Jerseyville, IL 62052 BID OF Advanced Paving Company 2311 Joe Field Rd. Dallas, TX 75229 BID OF iderson Asphalt & Concrete Paving, L 2351 W. Northwest Hwy., Ste. 1232 Dallas, TX 75220 Item No. Approximate Quantities Unit Descri tion Unit Bid Price Extension Unit Bid Price Extension Unit Bid Price Extension nit Bid Price Extension 3rd STREET - FROM S.H.5 TO INTERURBAN PROJECT NO. 1 101 566 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $9.69 $ 5,484.54 $12.00 $ 6,792.00 $15.50 $ 8,773.00 $10.00 $ 5,660.00 102 94 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $153.71 $ 14,448.74 $94.00 $ 8,836.00 $115.00 $ 10,810.00 $130.00 $ 12,220.00 103 359 L.F. Full Depth HMAC Sawcut $0.60 $ 215.40 $2.00 $ 718.00 $2.00 $ 718.00 $1.40 $ 502.60 104 255 L.F. Wedge Milling (5-Ft. Wide) $3.70 $ 943.50 $2.00 $ 510.00 $2.00 $ 510.00 $22.40 $ 5,712.00 105 1 L.S. Furnish, Install & Maintain Erosion Control $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $900.00 $ 900.00 106 1 Ea. Furnish a Traffic Control Plan $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $375.00 $ 375.00 107 1 L.S. Install, Maintain & Remove Traffic Control Devices $364.15 $ 364.15 $1,000.00 $ 1,000.00 $1,000.00 $ 1,000.00 $560.00 $ 560.00 108 1 Ea. Water Valve / Sanitary Clean -Out Adjustment $364.15 $ 364.15 $742.50 $ 742.50 $250.00 $ 250.00 $380.00 $ 380.00 AMOUNT BID - PROJECT #1: 3rd St. - S.H. 5 to Interurban (Items 101 Thru 108) $ 22 063.24 $ 19 598.50 $ 23 061.00 $ 26 309.60 3rd STREET - FROM INTERURBAN TO RIGGINS PROJECT NO. 2 201 711 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $7.71 $ 5,481.81 $12.00 $ 8,532.00 $12.50 $ 8,887.50 $10.00 $ 7,110.00 202 117 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $136.16 $ 15,930.72 $94.00 $ 10,998.00 $110.00 $ 12,870.00 $120.00 $ 14,040.00 203 90 L.F. Full Depth HMAC Sawcut $0.60 $ 54.00 $2.00 $ 180.00 $2.00 $ 180.00 $1.40 $ 126.00 204 90 L.F. Wedge Milling (5-Ft. Wide) $10.50 $ 945.00 $2.00 $ 180.00 $5.50 $ 495.00 $58.50 $ 5,265.00 205 1 L.S. Furnish, Install & Maintain Erosion Control $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $1,000.00 $ 1,000.00 206 1 Ea. Furnish a Traffic Control Plan $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $375.00 $ 375.00 207 1 L.S. Install, Maintain & Remove Traffic Control Devices $364.15 $ 364.15 $1,000.00 $ 1,000.00 $500.00 $ 500.00 $560.00 $ 560.00 208 1 Ea. Water Valve / Sanitary Clean -Out Adjustment $364.15 $ 364.15 $742.50 $ 742.50 $250.00 $ 250.00 $380.00 $ 380.00 AMOUNT BID - PROJECT #2: 3rd St. - Interurban to Riggins (Item 201 Thru 208) $ 23 382.59 $ 22,632.50 $ 24,182.50 $ 28 856.00 JACLERICAL\Anna\1-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Tech-Spec\l l-P&BS-2.xlsx Page I of 6 TABULATION OF BIDS Date: August 17, 2017 Project: CITY OF ANNA, TEXAS BIRKHOFF, HENDRICKS & CARTER, L.L.P. 2017 Street Rehabilitation PROFESSIONAL ENGINEERS Dallas, Texas BID OF Texas Bit 420 Decker Drive, Suite 200 Irving, TX 75062 BID OF Turman Contracting, LLC 300 Commerce Blvd. Jerseyville, IL 62052 BID OF Advanced Paving Company 2311 Joe Field Rd. Dallas, TX 75229 BID OF iderson Asphalt & Concrete Paving, L 2351 W. Northwest Hwy., Ste. 1232 Dallas, TX 75220 Item No. Approximate Quantities I Unit Description Unit Bid Price I Extension IL Unit Bid Price Extension Unit Bid Price Extension Unit Bid Price I Extension EASTON STREET - FROM 5th TO 6th PROJECT NO. 3 301 778 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $7.05 $ 5,484.90 $12.00 $ 9,336.00 $8.50 $ 6,613.00 $10.00 $ 7,780.00 302 129 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $129.49 $ 16,704.21 $94.00 $ 12,126.00 $97.00 $ 12,513.00 $120.00 $ 15,480.00 303 140 L.F. Full Depth HMAC Sawcut $0.60 $ 84.00 $2.00 $ 280.00 $2.00 $ 280.00 $1.40 $ 196.00 304 45 L.F. Wedge Milling (5-Ft. Wide) $20.98 $ 944.10 $2.00 $ 90.00 $11.00 $ 495.00 $117.00 $ 5,265.00 305 1 L.S. Furnish, Install & Maintain Erosion Control $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $1,000.00 $ 1,000.00 306 1 Ea. Furnish a Traffic Control Plan $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $375.00 $ 375.00 307 1 L.S. Install, Maintain & Remove Traffic Control Devices $364.15 $ 364.15 $1,000.00 $ 1,000.00 $500.00 $ 500.00 $560.00 $ 560.00 308 1 Ea. Manhole Adjustment $606.91 $ 606.91 $742.50 $ 742.50 $500.00 $ 500.00 $1,000.00 $ 1,000.00 AMOUNT BID - PROJECT #3: Easton Street - 5th to 6th (Items 301 Thru 308) $ 24 431.03 $ 24 574.50 $ 21901.00 $ 31656.00 BUTLER STREET - FIRST 250-FEET PROJECT NO. 4 401 1,190 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $4.84 $ 5,759.60 $12.00 $ 14,280.00 $9.50 $ 11,305.00 $10.00 $ 11,900.00 402 197 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $108.86 $ 21,445.42 $94.00 $ 18,518.00 $112.00 $ 22,064.00 $109.00 $ 21,473.00 403 140 1 L.F. Full Depth HMAC Sawcut $0.60 $ 84.00 $2.00 $ 280.00 $2.00 $ 280.00 $1.25 $ 175.00 404 45 L.F. Wedge Milling (5-Ft. Wide) $20.97 $ 943.65 $2.00 $ 90.00 $11.00 $ 495.00 $117.00 $ 5,265.00 405 1 L.S. Furnish, Install & Maintain Erosion Control $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $1,000.00 $ 1,000.00 406 1 Ea. Furnish a Traffic Control Plan $121.38 $ 121.38 $500.00 $ 500.00 $500.00 $ 500.00 $375.00 $ 375.00 407 1 L.S. Install, Maintain & Remove Traffic Control Devices $364.15 $ 364.15 $2,276.50 $ 2,276,50 $500.00 $ 500.00 $1,100.00 $ 1,100.00 AMOUNT BID - PROJECT #4: Butler Street - First 250-Feet (Items 401 Thru 407) $ 28 839.58 $ 36 444.50 $ 35 644.00 $ 41288.00 JACLERICAL\Anna\1-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Tech-Spec\l l-P&BS-2.xlsx Page 2 of 6 TABULATION OF BIDS Date: August 17, 2017 Project: CITY OF ANNA, TEXAS BIRKHOFF, HENDRICKS & CARTER, L.L.P. 2017 Street Rehabilitation PROFESSIONAL ENGINEERS Dallas, Texas BID OF Texas Bit 420 Decker Drive, Suite 200 Irving, TX 75062 BID OF Turman Contracting, LLC 300 Commerce Blvd. Jerseyville, IL 62052 BID OF Advanced Paving Company 2311 Joe Field Rd. Dallas, TX 75229 BID OF iderson Asphalt & Concrete Paving, L 2351 W. Northwest Hwy., Ste. 1232 Dallas, TX 75220 Item No. Approximate Quantities Unit Description Unit Bid Price I Extension IL Unit Bid Price Extension Unit Bid Price Extension Unit Bid Price I Extension ADDITIVE ALTERNATE 501 165 Tons Furnish & Install Flex Base Type "A", Grade 1 (TxDOT 247) $70.80 $ 11,682.00 $65.00 $ 10,725.00 $75.00 $ 12,375.00 $65.00 $ 10,725.00 AMOUNT BID - ADDITIVE ALTERNATE (Item 501) $ 11682.00 $ 10 725.00 $ 12 375.00 $ 10 725.00 SUMMARY OF BID BASE BID AMOUNT BID - PROJECT #1: 3rd St. - S.H. 5 to Interurban (Items 101 Thru 108) $ 22,063.24 $ 19,598.50 $ 23,061.00 $ 26,309.60 AMOUNT BID - PROJECT #2: 3rd St. - Interurban to Riggins (Item 201 Thru 208) $ 23,382.59 $ 22,632.50 $ 24,182.50 $ 28,856.00 AMOUNT BID - PROJECT #3: Easton Street - 5th to 6th (Items 301 Thru 308) $ 24,431.03 $ 24,574.50 $ 21,901.00 $ 31,656.00 AMOUNT BID - PROJECT #4: Butler Street - First 250-Feet (Items 401 Thru 407) $ 28,839.58 $ 36,444.50 $ 35,644.00 $ 41,288.00 TOTAL AMOUNT OF BASE BID (Projects #1 + #2 + #3 + #4) $ 98 716.44 $ 103 250.00 $ 104 788.50 $ 128 109.60 ADDITIVE ALTERNATE AMOUNT BID - ADDITIVE ALTERNATE (Item 501) $ 11,682.00 $ 10,725.00 $ 12,375.00 $ 10,725.00 TOTAL AMOUNT OF BID: (Base Bid + Additive Alternate) $ 110,398.44 $ E]7500 $ 117163.50 $ 138 834.60 JACLERICAL\Anna\1-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Tech-Spec\l l-P&BS-2.xlsx Page 3 of 6 TABULATION OF BIDS Date: August 17, 2017 Project: CITY OF ANNA, TEXAS BIRKHOFF, HENDRICKS & CARTER, L.L.P. 2017 Street Rehabilitation PROFESSIONAL ENGINEERS Dallas, Texas BID OF WOPAC Construction, Inc. P.O. Box 819 Prosper, TX 75078 BID OF Reynolds Asphalt & Const. Co. P.O. Box 370 Euless, TX 76039 BID OF Pavecon Public Works 3022 Roy Orr Blvd. Grand Prairie, TX 75050 Item No. Approximate Quantities I Unit Description Unit Bid Price Extension Unit Bid Price Extension Unit Bid Price Extension 3rd STREET - FROM S.H.5 TO INTERURBAN PROJECT NO. 1 101 566 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $13.50 $ 7,641.00 $16.45 $ 9,310.70 $24.00 $ 13,584.00 102 94 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $105.00 $ 9,870.00 $133.00 $ 12,502.00 $165.00 $ 15,510.00 103 359 L.F. Full Depth HMAC Sawcut $3.71 $ 1,331.89 $3.70 $ 1,328.30 $1.50 $ 538.50 104 255 L.F. Wedge Milling (5-Ft. Wide) $4.50 $ 1,147.50 $22.75 $ 5,801.25 $20.00 $ 5,100.00 105 1 L.S. Furnish, Install & Maintain Erosion Control $2,400.00 $ 2,400.00 $245.00 $ 245.00 $500.00 $ 500.00 106 1 Ea. Furnish a Traffic Control Plan $950.00 $ 950.00 $310.00 $ 310.00 $300.00 $ 300.00 107 1 L.S. Install, Maintain & Remove Traffic Control Devices $2,100.00 $ 2,100.00 $750.00 $ 750.00 $1,650.00 $ 1,650.00 108 1 Ea. Water Valve / Sanitary Clean -Out Adjustment $1,500.00 $ 1,500.00 $550.00 $ 550.00 $190.00 $ 190.00 AMOUNT BID - PROJECT #1: 3rd St. - S.H. 5 to Interurban (Items 101 Thru 108) $ 26 940.39 $ 30 797.25 $ 37 372.50 3rd STREET - FROM INTERURBAN TO RIGGINS PROJECT NO. 2 201 711 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $13.50 $ 9,598.50 $13.10 $ 9,314.10 $21.00 $ 14,931.00 202 117 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $105.00 $ 12,285.00 $121.00 $ 14,157.00 $150.00 $ 17,550.00 203 90 L.F. Full Depth HMAC Sawcut $3.71 $ 333.90 $3.70 $ 333.00 $1.50 $ 135.00 204 90 L.F. Wedge Milling (5-Ft. Wide) $4.50 $ 405.00 $57.30 $ 5,157.00 $50.00 $ 4,500.00 205 1 L.S. Furnish, Install & Maintain Erosion Control $2,400.00 $ 2,400.00 $245.00 $ 245.00 $500.00 $ 500.00 206 1 Ea. Famish a Traffic Control Plan $950.00 $ 950.00 $310.00 $ 310.00 $300.00 $ 300.00 207 1 L.S. Install, Maintain & Remove Traffic Control Devices $2,100.00 $ 2,100.00 $750.00 $ 750.00 $1,650.00 $ 1,650.00 208 11 Ea. Water Valve / Sanitary Clean -Out Adjustment $1,500.00 $ 1,500.00 $550.00 $ 550.00 $190.00 $ 190.00 AMOUNT BID - PROJECT #2: 3rd St. - Interurban to Riggins (Item 201 Thru 208) $ 29,572.40 $ 30 816.10 $ 39 756.00 JACLERICAL\Anna\1-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Tech-Spec\l l-P&BS-2.xlsx Page 4 of 6 TABULATION OF BIDS Date: August 17, 2017 Project: CITY OF ANNA, TEXAS BIRKHOFF, HENDRICKS & CARTER, L.L.P. 2017 Street Rehabilitation PROFESSIONAL ENGINEERS Dallas, Texas BID OF WOPAC Construction, Inc. P.O. Box 819 Prosper, TX 75078 BID OF Reynolds Asphalt & Const. Co. P.O. Box 370 Euless, TX 76039 BID OF Pavecon Public Works 3022 Roy Orr Blvd. Grand Prairie, TX 75050 Item No. Approximate Quantities Unit Description Unit Bid Price Extension nit Bid Price Extension Unit Bid Price Extension EASTON STREET - FROM 5th TO 6th PROJECT NO. 3 301 778 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $13.50 $ 10,503.00 $11.90 $ 9,258.20 $19.50 $ 15,171.00 302 129 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $105.00 $ 13,545.00 $121.00 $ 15,609.00 $140.00 $ 18,060.00 303 140 L.F. Full Depth HMAC Sawcut $3.71 $ 519.40 $3.70 $ 518.00 $1.50 $ 210.00 304 45 L.F. Wedge Milling (5-Ft. Wide) $4.50 $ 202.50 $114.35 $ 5,145.75 $100.00 $ 4,500.00 305 1 L.S. Furnish, Install & Maintain Erosion Control $2,400.00 $ 2,400.00 $245.00 $ 245.00 $500.00 $ 500.00 306 1 Ea. Furnish a Traffic Control Plan $950.00 $ 950.00 $310.00 $ 310.00 $300.00 $ 300.00 307 1 L.S. Install, Maintain & Remove Traffic Control Devices $2,100.00 $ 2,100.00 $750.00 $ 750.00 $1,650.00 $ 1,650.00 308 1 Ea. Manhole Adjustment $2,800.00 $ 2,800.00 $550.00 $ 550.00 $315.00 $ 315.00 AMOUNT BID - PROJECT #3: Easton Street - 5th to 6th (Items 301 Thru 308) $ 33 019.90 $ 32 385.95 $ 40 706.00 BUTLER STREET - FIRST 250-FEET PROJECT NO. 4 401 1,190 S.Y. Scarify, Remix & Compact Pavement Surface and Base Material (TxDOT Item 251) to a Minimum Depth of 6-inches $16.50 $ 19,635.00 $7.80 $ 9,282.00 $21.00 $ 24,990.00 402 197 Tons Furnish & Install 3-inch TxDOT Type "D" HMAC Surface (TxDOT Item 340) $105.00 $ 20,685.00 $109.00 $ 21,473.00 $118.00 $ 23,246.00 403 140 L.F. Full Depth HMAC Sawcut $3.71 $ 519.40 $3.70 $ 518.00 $1.50 $ 210.00 404 45 L.F. Wedge Milling (5-Ft. Wide) $4.50 $ 202.50 $114.00 $ 5,130.00 $100.00 $ 4,500.00 405 1 L.S. Furnish, Install & Maintain Erosion Control $2,400.00 $ 2,400.00 $245.00 $ 245.00 $500.00 $ 500.00 406 1 Ea. Furnish a Traffic Control Plan $950.00 $ 950.00 $305.00 $ 305.00 $300.00 $ 300.00 407 1 L.S. Install, Maintain & Remove Traffic Control Devices $3,100.00 $ 3,100.00 $750.00 $ 750.00 $1,650.00 $ 1,650.00 AMOUNT BID - PROJECT #4: Butler Street - First 250-Feet (Items 401 Thru 407) L $ 47 491.90 $ 37 703.00 $ 55 396.00 JACLERICAL\Anna\1-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Tech-Spec\l l-P&BS-2.xlsx Page 5 of 6 TABULATION OF BIDS Date: August 17, 2017 Project: CITY OF ANNA, TEXAS BIRKHOFF, HENDRICKS & CARTER, L.L.P. 2017 Street Rehabilitation PROFESSIONAL ENGINEERS Dallas, Texas BID OF WOPAC Construction, Inc. P.O. Box 819 Prosper, TX 75078 BID OF Reynolds Asphalt & Const. Co. P.O. Box 370 Euless, TX 76039 BID OF Pavecon Public Works 3022 Roy Orr Blvd. Grand Prairie, TX 75050 Item No. Approximate Quantities Unit Description Unit Bid Price Extension nit Bid Price Extension Unit Bid Price Extension ADDITIVE ALTERNATE 501 165 Tons Furnish & Install Flex Base Type "A", Grade 1 (TxDOT 247) $45.00 $ 7,425.00 $88.10 $ 14,536.50 $85.00 $ 14,025.00 AMOUNT BID - ADDITIVE ALTERNATE (Item 501) $ 7,425.00 $ 14 536.50 $ 14 025.00 SUMMARY OF BID BASE BID AMOUNT BID - PROJECT #1: 3rd St. - S.H. 5 to Interurban (Items 101 Thru 108) $ 26,940.39 $ 30,797.25 $ 37,372.50 AMOUNT BID - PROJECT #2: 3rd St. - Interurban to Riggins (Item 201 Thru 208) $ 29,572.40 $ 30,816.10 $ 39,756.00 AMOUNT BID - PROJECT #3: Easton Street - 5th to 6th (Items 301 Thru 308) $ 33,019.90 $ 32,385.95 $ 40,706.00 AMOUNT BID - PROJECT #4: Butler Street - First 250-Feet (Items 401 Thru 407) $ 47,491.90 $ 37,703.00 $ 55,396.00 TOTAL AMOUNT OF BASE BID (Projects #1 + #2 + #3 + #4) $ 137 024.59 $ 131702.30 $ 173 230.50 ADDITIVE ALTERNATE AMOUNT BID - ADDITIVE ALTERNATE (Item 501) $ 7,425.00 $ 14,536.50 $ 14,025.00 TOTAL AMOUNT OF BID: (Base Bid + Additive Alternate) $ 144,449.59 $ 146,238.80 $ 187 255.50 JACLERICAL\Anna\1-General Services\4007-City Projects\238-2017 Street Rehab Project\Specs\Tech-Spec\l l-P&BS-2.xlsx Page 6 of 6 I Item No. 12. City Council Agenda Staff Report Meeting Date: 9/12/2017 YfOUR? HOMETOWN AGENDA ITEM: Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an I nterlocal Agreement with the North Texas Municipal Water District. (Joseph Johnson) SUMMARY: City staff has recently been working with the North Texas Municipal Water District (NTMWD) and NTMWD Customer and Member cities on a collaborative Regional Capacity, Management, Operation and Maintenance plan (RCMOM) for the Upper East Fork Interceptor System (UEFIS). The UEFIS is a wastewater conveyance system that is utilized by the City of Anna on a customer basis. The RCMOM is requisite in order for the NTMWD and its Member cities (Anna is not a Member city) to avoid an Environmental Protection Agency (EPA) consent decree by implementing proactive measures that will reduce sanitary sewer overflows (SSO's). City staff cooperated with Phase 1A of the project by meeting with NTMWD to review our collection system records and by providing flow data, system models and other system data. Phase 1 B of the project includes flow monitoring performed by the NTMWD that would help provide data for the RCMOM and has the added benefit of supplementing our own recent flow monitoring related to the Inflow and Infiltration Study. The proposed I nterlocal Agreement provides the mechanism necessary to allow the NTMWD to perform flow monitoring within another governmental entity's jurisdiction. STAFF RECOMMENDATION: Staff recommends approval of the Resolution authorizing the City Manager to execute an I nterlocal Agreement with the North Texas Municipal Water District. ATTACHMENTS: Description Resolution I nterlocal Agreement Upload Date Type 9/3/2017 Resolution 9/3/2017 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH NORTH TEXAS MUNICPAL WATER DISTRICT. WHEREAS, the North Texas Municipal Water District (NTMWD) has developed and is implementing a Regional Capacity, Management, Operations and Maintenance (RCMOM) program (the "Project"); and, WHEREAS, the City of Anna is a Customer City of the NTMWD; and, WHEREAS, the NTMWD proposes to conduct flow monitoring within the City of Anna wastewater collection system as part of the Project; and, WHEREAS, the Interlocal Cooperation Act (Texas Government Code 791) authorizes a local government to contract with one or more local governments to perform governmental functions and services under the terms of the Act; and WHEREAS, the NTMWD, in coordination with its Member and Customer cities has developed an Interlocal Agreement; and, WHEREAS, the City Council of the City of Anna, Texas (the City Council) acknowledges the benefits of regional planning efforts that reduce the potential for sanitary sewer overflows and desires to cooperate with the NTMWD on the Project; and, WHEREAS, the City Council desires to authorize the City Manager to execute the Interlocal Agreement with the NTMWD for the Project; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Contract Award. The City Council hereby approves the Interlocal Agreement with the North Texas Municipal Water District, for the Project, attached hereto as Exhibit A, and authorizes, ratifies and approves the City Manager's execution of the same subject to final legal review and approval by the City Attorney. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Agreement. RESOLUTION NO. PAGE 1 OF 2 NTMWD RCMOM ILA PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12t" day of September 2017. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Mike Crist RESOLUTION NO. NTMWD RCMOM ILA PAGE 2OF2 INTERLOCAL AGREEMENT REGARDING REGIONAL CAPACITY, MANAGEMENT, OPERATIONS AND MAINTENANCE (RCMOM) PROGRAM THIS AGREEMENT is made by and between the Member and Customer Cities of the North Texas Municipal Water District Regional Wastewater System (RWWS) listed herein: CITY OF ALLEN (ALLEN), the CITY OF ANNA (ANNA), the TOWN OF FAIRVIEW (FAIRVIEW), the CITY OF FORNEY (FORNEY), the CITY OF FRISCO (FRISCO), the CITY OF HEATH (HEATH), the CITY OF LUCAS (LUCAS), the CITY OF McKINNEY (McKINNEY), the CITY OF MELISSA (MELISSA), the CITY OF MESQUITE (MESQUITE), the CITY OF PARKER (PARKER), the CITY OF PLANO (PLANO), the CITY OF PRINCETON (PRINCETON), the TOWN OF PROSPER (PROSPER), the CITY OF RICHARDSON (RICHARDSON), the CITY OF ROCKWALL (ROCKWALL), the CITY OF SEAGOVILLE (SEAGOVILLE), and the NORTH TEXAS MUNICIPAL WATER DISTRICT (NTMWD), acting by and through their City Managers and Executive Director, respectively, or their duly authorized representatives. WHEREAS, in or near September of 2015, ALLEN, FORNEY, FRISCO, HEATH, McKINNEY, MESQUITE, PLANO, PRINCETON, PROSPER, RICHARDSON, ROCKWALL, SEAGOVILLE AND NTMWD entered into a Memorandum of Understanding making agreements to work together in good faith to establish a model written Regional Capacity, Management, Operations and Maintenance (CMOM) program. A true and correct copy of that Memorandum of Understanding (hereinafter "MOU") is attached hereto as Exhibit A and is incorporated by reference herein; and WHEREAS, the parties to the MOU did undertake and substantially complete the tasks outlined in the MOU and have developed a Regional Capacity, Management, Operation, and Maintenance Coordination Plan (RCMOM) as described therein. The RCMOM prepared by NTMWD on or about December 14, 2016 is incorporated herein by reference; and WHEREAS, the MOU was executed by all Member Cities of the NTMWD RWWS (specifically, ALLEN, FORNEY, FRISCO, HEATH, McKINNEY, MESQUITE, PLANO, PRINCETON, PROSPER, RICHARDSON, ROCKWALL, and SEAGOVILLE); and WHEREAS, Customer Cities of the NTMWD RWWS are participating in the RCMOM developed in connection with aforementioned MOU (specifically, ANNA, FAIRVIEW, LUCAS, MELISSA, AND PARKER); and INTERLOCAL AGREEMENT PAGE 1 WHEREAS, each of the Member Cities and Customer Cities who are parties to this Agreement shall hereinafter be referred to as "Communities" within this Agreement; and WHEREAS, in order to implement portions of the RCMOM, it will be necessary for NTMWD representatives and its contractors to access wastewater pipelines and other wastewater facilities owned by the Communities; and WHEREAS, in order to implement portions of the RCMOM, it will be necessary for NTMWD to expend funds and other NTMWD resources; and WHEREAS, the Interlocal Cooperation Act (Texas Government Code Chapter 791) authorizes any local government to contract with one or more local governments to perform governmental functions and services under the terms of the Act; and WHEREAS, implementing the RCMOM is a governmental function which will benefit the citizens of all parties to this Agreement; and WHEREAS, the Communities and NTMWD have determined that the RCMOM may be implemented most expeditiously and economically through this Agreement. NOW, THEREFORE, this Agreement is made and entered into by and between the Communities and NTMWD for the mutual consideration stated herein. ARTICLE ONE The Project 1.01 The RCMOM identifies roles and responsibilities for NTMWD and Communities. Each of the Communities and NTWMD shall endeavor to implement the components of RCMOM as appropriate for their respective systems. 1.02 This Agreement is necessary to execute the capacity coordination approach, developed in cooperation with Communities and NTMWD, as identified in the RCMOM. The purpose of the capacity coordination is to jointly establish a collaborative process and approach to capacity planning that will provide a common basis and understanding of regional system capacity, and foster interface between Communities and NTMWD systems. 1.03 The goals of the regional capacity coordination are to meet the level of service goals identified in the RCMOM, understand community system plans and operation impacts on the regional system, optimize capital and INTERLOCAL AGREEMENT PAGE 2 operational improvements based on community considerations, and assist NTMWD and Communities in planning sewer capacity improvements, maintenance, and operation with an increased understanding of existing and future conditions of the regional system. 1.04 For Communities that execute this ILA, NTMWD representatives and its contractors will coordinate with signatory representatives to perform fieldwork at mutually agreeable locations within Communities' infrastructure for purposes such as field survey at critical Communities locations, installation and monitoring of rain gauges and flow meters, and other appropriate field activities to support the execution of the RCMOM plan. For Communities that do not execute this ILA, similar fieldwork will be conducted within NTMWD infrastructure at locations as near as reasonably possible to critical Communities locations. 1.05 NTMWD shall coordinate with Communities' representatives and obtain permits where required at least 14 days prior to entering Community infrastructure, and provide plans for work to be completed with the Communities' infrastructure. NTMWD shall provide, or cause its contractors to provide, adequate general liability and motor vehicle insurance protecting the Communities when conducting work within or at the Community's wastewater pipelines and other wastewater facilities; and to provide certificates of insurance and policy endorsements as applicable prior to such work. 1.06 Communities shall provide NTMWD representatives and its contractors reasonable access to each Community's wastewater pipelines and other wastewater facilities. 1.07 NTMWD and Communities will coordinate master planning efforts on a consistent and regular 5-year cycle to identify capacity needs early and prioritize Capital Improvement Plan efforts. ARTICLE TWO Duties and Payment 2.01 Each of the Communities participates in one or more of the following NTMWD wastewater systems and are responsible for payment of system costs in accordance with the contracts governing same: a. Forney Wastewater Interceptor System; b. Lower East Fork Wastewater Interceptor System; C. Buffalo Creek Interceptor System; d. Mustang Creek Wastewater Interceptor System; and e. Upper East Fork Wastewater Interceptor System. 2.02 These existing contracts define the allocation of charges between and among the Communities, based on metered volumes and others contractual INTERLOCAL AGREEMENT PAGE 3 bases. The costs expended by NTMWD in furtherance of the RCMOM work contemplated by this Agreement will be funded by NTMWD through the normal budgeting process, which includes budget approval by the NTMWD Board. These RCMOM costs shall be charged to the appropriate system set forth in Section 2.01 and shall be reimbursed by Communities in accordance with said contracts. ARTICLE THREE Funding 3.01 The Parties agree that the payments for the performance of governmental functions or services shall be made only from funds legally available to the paying party at the time the payment becomes due. ARTICLE FOUR Term and Termination 4.01 This Agreement shall become effective on the earlier of either a.) the date of the last signature, or b.) November 30, 2017. It is contemplated that every Community listed in this Agreement may not execute the Agreement. In that event, the Agreement shall be valid and enforceable only as to each of the parties executing the Agreement. Unless terminated in accordance with Section 4.02, herein, This Agreement shall continue in effect annually until all obligations hereunder are completed and each party has given final acceptance of duties contemplated by this Agreement, in writing, to the other parties. This Agreement shall automatically renew annually during this period, if not terminated. 4.02. Any signatory to this Agreement may withdraw from the Agreement and terminate all duties, rights, and obligations hereunder by providing sixty (60) days' notice to each Party by providing a written notification to each signatory or their successor(s) at the applicable Town or City. ARTICLE FIVE Immunity 5.01 It is expressly understood and agreed that, in the execution of this agreement, no party waives, nor shall be deemed hereby to have waived, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement, the parties do not create any obligations, expressed or implied, other than those set forth herein, and this Agreement shall not create any rights in parties not signatories hereto. INTERLOCAL AGREEMENT PAGE 4 ARTICLE SIX Successors and Assigns 6.01 This Agreement shall be binding upon the parties hereto, their successors, heirs, personal representatives and assigns. No party will assign or transfer an interest in this Agreement without the written consent of each of the other parties. ARTICLE SEVEN Venue 7.01 The laws of the State of Texas shall govern the interpretation, validity, performance and enforcement of this Agreement. The parties agree that this Agreement is performable in Collin County, Texas, and that exclusive venue shall lie in the District Courts of Collin County, Texas. ARTICLE EIGHT Interpretation 8.01 This is a negotiated document and should any part of this Agreement be in dispute, the parties agree that the Agreement shall not be construed more favorably for either party. ARTICLE NINE Remedies, Non -Waiver 9.01 No right or remedy granted herein or reserved to the parties is exclusive of any right or remedy granted by law or equity, but each shall be cumulative of every right or remedy given hereunder. No covenant or condition of this Agreement may be waived without the express written consent of each of the parties. It is further agreed that one or more instances of forbearance by any party in the exercise of its respective rights under this Agreement shall in no way constitute a waiver thereof. ARTICLE TEN Entire Agreement 10.01 This Agreement, including the MOU and the RCMOM incorporated by reference herein, embodies the entire agreement between the parties as to the matters contained within it and may only be modified in writing executed by all parties to the Agreement. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] INTERLOCAL AGREEMENT PAGE 5 CITY OF ALLEN, TEXAS BY: PETER H. VARGAS TITLE: CITY MANAGER DATE: ADDRESS: 305 CENTURY PARKWAY, ALLEN, TEXAS 75013 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Peter H. Vargas, City Manager of the City of Allen, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 6 CITY OF ANNA, TEXAS BY: PHILIP SANDERS TITLE: CITY MANAGER DATE: ADDRESS: P.O. BOX 776, ANNA, TEXAS 75409 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Philip Sanders, City Manager of the City of Anna, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 7 TOWN OF FAIRVIEW, TEXAS BY: JULIE COUCH TITLE: TOWN MANAGER DATE: ADDRESS: 372 TOWN PLACE, FAIRVIEW, TEXAS 75069 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Julie Couch, Town Manager of the Town of Fairview, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 8 CITY OF FORNEY, TEXAS BY: JAMES FISHER TITLE: CITY MANAGER DATE: ADDRESS: P.O. BOX 826, FORNEY, TEXAS 75126 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF KAUFMAN § Before me, the undersigned authority on this day personally appeared James Fisher, City Manager of the City of Forney, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 9 CITY OF FRISCO, TEXAS BY: GEORGE PUREFOY TITLE: CITY MANAGER DATE: ADDRESS: 6101 FRISCO SQUARE BLVD., FRISCO, TEXAS 75064 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared George Purefoy, City Manager of the City of Frisco, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 10 CITY OF HEATH, TEXAS BY: BRIAN BERRY TITLE: MAYOR DATE: ADDRESS: 200 LAURENCE DRIVE, HEATH, TEXAS 75032 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF ROCKWALL§ Before me, the undersigned authority on this day personally appeared Brian Berry, Mayor of the City of Heath, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 11 CITY OF LUCAS, TEXAS BY: JOE GORFIDA TITLE: CITY ATTORNEY DATE: ADDRESS: 665 COUNTRY CLUB ROAD, LUCAS, TX 75002-7651 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Joe Gorfida, City Attorney of the City of Lucas, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 12 CITY OF McKINNEY, TEXAS BY: PAUL GRIMES TITLE: CITY MANAGER DATE: ADDRESS: P.O. BOX 517, McKINNEY, TEXAS 75069 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Paul Grimes, City Manager of the City of McKinney, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 13 CITY OF MELISSA, TEXAS BY: JASON LITTLE TITLE: CITY MANAGER DATE: ADDRESS: 3411 BARKER AVENUE, MELISSA, TEXAS 75454 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Jason Little, City Manager of the City of Melissa, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 14 CITY OF MESQUITE, TEXAS BY: CLIFFORD V. KEHELEY, JR. TITLE: CITY MANAGER DATE: ADDRESS: P.O. BOX 850137, MESQUITE, TEXAS 75185-0137 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF DALLAS § Before me, the undersigned authority on this day personally appeared Clifford V. Keheley, Jr., City Manager of the City of Mesquite, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 15 CITY OF PARKER, TEXAS BY: JEFFRY FLANIGAN TITLE: CITY ADMINISTRATOR DATE: ADDRESS: 5700 E PARKER RD PARKER, TEXAS 75002-6767 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Jeffry Flanigan, City Administrator of the City of Parker, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 16 CITY OF PLANO, TEXAS BY: BRUCE D. GLASSCOCK TITLE: CITY MANAGER DATE: ADDRESS: P.O. BOX 860358, PLANO, TEXAS 75086-0358 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Bruce D. Glasscock, City Manager of the City of Plano, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 17 CITY OF PRINCETON, TEXAS BY: DEREK BORG TITLE: CITY MANAGER DATE: ADDRESS: 123 W. PRINCETON DRIVE, PRINCETON, TEXAS 75407 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Derek Borg, City Manager of the City of Princeton, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 18 TOWN OF PROSPER, TEXAS BY: HARLAN JEFFERSON TITLE: TOWN MANAGER DATE: ADDRESS: P.O. BOX 397, PROSPER, TEXAS 75078 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Harlan Jefferson, Town Manager of the Town of Prosper, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 19 CITY OF RICHARDSON, TEXAS BY: DAN JOHNSON TITLE: CITY MANAGER DATE: ADDRESS: P.O. BOX 830309, RICHARDSON, TEXAS 75083 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF DALLAS § Before me, the undersigned authority on this day personally appeared Dan Johnson, City Manager of the City of Richardson, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 20 CITY OF ROCKWALL, TEXAS BY: RICHARD CROWLEY TITLE: CITY MANAGER DATE: ADDRESS: 385 S. GOLIAD, ROCKWALL, TEXAS 75087 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF ROCKWALL§ Before me, the undersigned authority on this day personally appeared Richard Crowley, City Manager of the City of Rockwall, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 21 CITY OF SEAGOVILLE, TEXAS BY: PATRICK STALLINGS TITLE: CITY MANAGER DATE: ADDRESS: 702 N. HIGHWAY 175, SEAGOVILLE, TEXAS 75159 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF DALLAS § Before me, the undersigned authority on this day personally appeared Patrick Stallings, City Manager of the City of Seagoville, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 22 NORTH TEXAS MUNICIPAL WATER DISTRICT BY: THOMAS W. KULA TITLE: EXECUTIVE DIRECTOR DATE: ADDRESS: 501 E. BROWN STREET, WYLIE, TEXAS 75098 ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF COLLIN § Before me, the undersigned authority on this day personally appeared Thomas W. Kula, Executive Director of the North Texas Municipal Water District, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged and swore to me that he executed the same for the purposes and the consideration therein expressed, and as the act and deed of said entity. Notary Public, State of Texas [Notary Seal} INTERLOCAL AGREEMENT PAGE 23 * V v A40 I I al k &I MEMORANDUM OF UNDERSTANDING REGARDING DEVELOPMENT OF A REGIONAL CAPACITY, MANAGEMENT, OPERATIONS, AND MAINTENANCE (CMOM) PROGRAM INTERLOCAL AGREEMENT PAGE 24 NORTH TEXAS MUNICIPAL WATER DISTRICT MEMORANDUM OF UNDERSTANDING REGARDING DEVELOPMENT OF A REGIONAL CAPACITY, MANAGEMENT, OPERATIONS, AND MAINTENANCE (CMOM) PROGRAM WHEREAS, the City of Allen, the City of Forney, the City of Frisco, the City of Heath, the City of McKinney, the City of Mesquite, the City of Plano, the City of Princeton, the Town of Prosper, the City of Richardson, the City of Rockwall and the City of Seagoville, (individually and collectively the "Communities"), have entered into various contracts (the "Contracts") for the collection, conveyance, and treatment of wastewater from their various systems (the "Systems"); and WHEREAS, the Contracts do not include explicit provisions related to maintenance, management, and operation of the Systems; and WHEREAS, each entity has its own unique collection system and appropriations approval by their respective governing body, the program will be implemented consistent with the needs and appropriated funding of each entity; and WHEREAS, North Texas Municipal Water District ("NTMWD") and the Communities have a goal to improve wastewater collection capacity, management, operations, and maintenance programs of the Systems; and NOW THEREFORE, NTMWD and the Communities agree to the following: NTMWD and the Communities shall work together in good faith to establish a model written Regional Capacity, Management, Operations, and Maintenance (CMOM) program related to the following aspects of NTMWD's and Communities' practices, assets, and programs. a. Emergency response and mitigation plan, b. Collection system cleaning program, c. Comprehensive Fats, Roots, Oil, and Grease (FROG) program, d. Condition assessment: Force mains, lift stations, manholes, gravity sewers, and service laterals, e. Hydraulic modeling capacity assessment, f. Formalized operation and maintenance ("O&M") training program including standard operating procedures and classroom training, g. Point of entry and flow metering program, h. Maintenance management system, and i. Framework for identification and implementation of NTMWD and Community capital project needs resulting from condition and capacity assessments. This Memorandum of Understanding will be effective the date of the last signature with an awareness all Communities may not participate. MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 2 AGREED: -7Z 1V12..,5-- Thomas W. Kula Date Executive Director, NTMWD Peter H. Vargas Date City Manager, City of Allen Brian Brooks Date City Manager, City of Forney George Purefoy Date City Manager, City of Frisco Ed Thatcher Date City Manager, City of Heath Tom Muehlenbeck Date Interim City Manager, City of McKinney Ted Barron Date City Manager, City of Mesquite MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 2 AGREED: Thomas W. Kula Executive Director, NTMWD py.�L Peter H. Varg City Manager, /Yof Allen Brian Brooks City Manager, City of Forney George Purefoy City Manager, City of Frisco Ed Thatcher City Manager, City of Heath Tom Muehlenbeck Interim City Manager, City of McKinney Ted Barron City Manager, City of Mesquite Date sII I + , IN 0 Date Date Date Date Date MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 2 AGREED: Thomas W. Kula Executive Director, NTMWD Peter H. Vargas City Manager, City of Allen Brian Broo City Manager, City of Forney George Purefoy City Manager, City of Frisco Ed Thatcher City Manager, City of Heath Tom Muehlenbeck Interim City Manager, City of McKinney Ted Barron City Manager, City of Mesquite Date Date eb 8 Date Date Date Date Date MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 2 AGREED: Thomas W. Kula Date Executive Director, NTMWD Peter H. Vargas Date City Manager, City of Allen Brian Brooks City Manager, City of Forney George Purefoy City Manager, City of Frisco Date September 1, 2015 Date Ed Thatcher Date City Manager, City of Heath Tom Muehlenbeck Date Interim City Manager, City of McKinney Ted Barron City Manager, City of Mesquite Date MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 2 AGREED Thomas W. Kula Executive Director, NTMWD Peter H. Vargas City Manager, City of Allen Brian Brooks City Manager, City of Forney George Purefoy City Manager, City of Frisco Ed Tliatcher City Manager, City of Heath Date Date Date Date Z6 Zd1 Date Tom Muehlenbeck Date Interim City Manager, City of McKinney Ted Barron City Manager, City of Mesquite Date MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 2 F-ATC1:71:1971 Thomas W. Kula Executive Director, NTMWD Peter H. Vargas City Manager, City of Allen Brian Brooks City Manager, City of Forney George Purefoy City Manager, City of Frisco Ed Thatcher City Manager, City of Heath Date Date Date Date Date Tom Muehlenbeck Date Interim City Manager, City of McKinney Ted Barron Date City Manager, City of Mesquite MEMORANDUM OF UNDERSTANDING: REGIONAL. CMOM PROGRAM PAGE 2 AGREED: Thomas W. Kula Date Executive Director, NTMWD Peter H. Vargas Date City Manager, City of Allen Brian Brooks Date City Manager, City of Forney George Purefoy Date City Manager, City of Frisco Ed Thatcher Date City Manager; City of Heath Tom Muehlenbeck Date Interim City Manager, City of McKinney Ted B on Date City Manager, City of Mesquite MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 3 Bruce D. Glad City Manager, Derek F. Borg City Manager, City of Princeton Harlan Jefferson Town Manager, Town of Prosper Dan Johnson City Manager, City of Richardson Rick Crowley City Manager, City of Rockwall Pat Stallings Acting City Manager, City of Seagoville ,.C�7to �S Date Date Date Date Date Date MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 3 Bruce D. Glasscock City Manager, City of Plano &�O� Dere < F. Borg City Manager, City of P inceton Harlan Jefferson Town Manager, Town of Prosper Dan Johnson City Manager, City of Richardson Rick Crowley City Manager, City of Rockwall Pat Stallings Acting City Manager, City of Seagoville Date f-8"r5� Date Date Date Date Date MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 3 Bruce D. Glasscock City Manager, City of Plano Derek F. Borg City Manager, City of Princeton Harlan Jeffei�soi Town Manager, Dan Johnson City Manager, City of Richardson Rick Crowley City Manager, City of Rockwall Pat Stallings Acting City Manager, City of Seagoville Date Date Date Date Date MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 3 Bruce D. Glasscock Date City Manager, City of Plano Derek F. Borg Date City Manager, City of Princeton Harlan Jefferson Date Town Manager, Town of Prosper 9 -)e- /?A Dan Jditson Date City Manager ty of Richardson Rick Crowley Date City Manager, City of Rockwall Pat Stallings Date Acting City Manager, City of Seagoville MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 3 Bruce D. Glasscock Date City Manager, City of Plano Derek F. Borg City Manager, City of Princeton Harlan Jefferson Town Manager, Town of Prosper Dan Johnson City Manager, City of Richardson X� ", Rick Crowley City Manager, City of Rockwall Date Date Date ///9z/s Date Pat Stallings Date Acting City Manager, City of Seagoville MEMORANDUM OF UNDERSTANDING: REGIONAL CMOM PROGRAM PAGE 3 Bruce D. Glasscock Date City Manager, City of Plano Derek F. Borg Date City Manager, City of Princeton Ray Smith Date Mayor, Town of Prosper Dan Johnson Date City Manager, City of Richardson Rick Crowley Date City Manager, City of Rockwall a Stallings Date Interim City Manager, City eagoville