HomeMy WebLinkAboutCCpkt2016-09-27
AGENDA
Regular City Council Meeting
Tuesday, September 27, 2016 @ 7:30 PM
Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wish to speak on an open-session agenda item, pl ease fill out the
Opinion/Speaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1.Call to Order, Roll Call and Establishment of Quorum.
2.Invocation and Pledge of Allegiance.
3.Citizen Comments.
Ci ti zens are allowed three minutes to speak. The Counci l is unable to respond to
or discuss any issues that are brought up during this section that are not on the
agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inqui ry.
4.Recieve reports from Staff or the City Council about items of community interest.
Items of community interest i nclude: expressions of thanks, congratul ations, or
condol ence; information regarding holi day schedules; an honorary or salutary
recogni ti on of a public offi cial, public empl oyee, or other citizen (but not
incl uding a change in status of a person's publ ic office or publ ic employment); a
remi nder about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the governing body that was attended or is
schedul ed to be attended by a member of the governi ng body or an official or
employee of the muni cipality; and announcements i nvolving an imminent threat
to the public health and safety of people in the munici pality that has arisen after
the posting of the agenda.
5.Consent Items.
These items consist of non-controversi al or "housekeeping" items requi red by
law. Items may be considered i ndivi dually by any Counci l member making such
request prior to a motion and vote on the Consent Items.
a.Approve Council Meeting Minutes (City Secretary)
August 23 W ork Session
August 23 Regular Session
September 6 Special Meeting
September 13 Work Session
September 13 Regular Session
a
b.Resolution approving a Development Plat for the Roper-Templin Addition.
(Maurice Schwanke)
a
c.Resolution approving a Special Event Permit and an Agreement with the
Greater Anna Chamber of Commerce f or the 2016 GlowFest. (Maurice
Schwanke)
a
d.Resolution approving a Development Agreement with Anna Outer Loop Ltd.
(Maurice Schwanke)
a
6.Consider/Discuss/Action regarding a Resolution approving a pay classification plan
(Clayton Fulton)
a
7.Consider/Discuss/Action regarding a Resolution casting a ballot for the Texas
Municipal League Intergovernmental Risk Pool Board of Trustees Election. (Clayton
Fulton)
a
8.Consider/Discuss/Action regarding an Ordinance amending Part I I (General
Ordinances), Article 29 (General Of f enses), Section 4 (Discharge Of Firearms) of
the Anna City Code of Ordinances. (Chief Jenks)
a
9.CLOSED SESSI ON (EXECEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Counci l may enter into closed
session to discuss any items listed or referenced on this agenda under the
fol lowing exceptions:
a.consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conf licts with Chapter 551 of the Government Code (Tex. Gov’t
Code §551.071
a
The Council f urther reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
10.Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the City of Anna f or any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
11.Adjourn.
This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall bulletin board. Posted on this 23rd
day of September 2016 at or by 5:00 p.m..
___________________________________
Carrie L. Smith, City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into exec utive session c oncerning any of the items listed on
this agenda, whenever it is considered nec essary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistanc e should c ontact
the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate
arrangements c an be made.
AGENDA
Regular City Council Meeting
Tuesday, September 27, 2016 @ 7:30 PM
Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wish to speak on an open-session agenda item, pl ease fill out the
Opinion/Speaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1.Call to Order, Roll Call and Establishment of Quorum.
2.Invocation and Pledge of Allegiance.
3.Citizen Comments.
Ci ti zens are allowed three minutes to speak. The Counci l is unable to respond to
or discuss any issues that are brought up during this section that are not on the
agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inqui ry.
4.Recieve reports from Staff or the City Council about items of community interest.
Items of community interest i nclude: expressions of thanks, congratul ations, or
condol ence; information regarding holi day schedules; an honorary or salutary
recogni ti on of a public offi cial, public empl oyee, or other citizen (but not
incl uding a change in status of a person's publ ic office or publ ic employment); a
remi nder about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the governing body that was attended or is
schedul ed to be attended by a member of the governi ng body or an official or
employee of the muni cipality; and announcements i nvolving an imminent threat
to the public health and safety of people in the munici pality that has arisen after
the posting of the agenda.
5.Consent Items.
These items consist of non-controversi al or "housekeeping" items requi red by
law. Items may be considered i ndivi dually by any Counci l member making such
request prior to a motion and vote on the Consent Items.
a.Approve Council Meeting Minutes (City Secretary)
August 23 W ork Session
August 23 Regular Session
September 6 Special Meeting
September 13 Work Session
September 13 Regular Session
a
b.Resolution approving a Development Plat for the Roper-Templin Addition.
(Maurice Schwanke)
a
c.Resolution approving a Special Event Permit and an Agreement with the
Greater Anna Chamber of Commerce f or the 2016 GlowFest. (Maurice
Schwanke)
a
d.Resolution approving a Development Agreement with Anna Outer Loop Ltd.
(Maurice Schwanke)
a
6.Consider/Discuss/Action regarding a Resolution approving a pay classification plan
(Clayton Fulton)
a
7.Consider/Discuss/Action regarding a Resolution casting a ballot for the Texas
Municipal League Intergovernmental Risk Pool Board of Trustees Election. (Clayton
Fulton)
a
8.Consider/Discuss/Action regarding an Ordinance amending Part I I (General
Ordinances), Article 29 (General Of f enses), Section 4 (Discharge Of Firearms) of
the Anna City Code of Ordinances. (Chief Jenks)
a
9.CLOSED SESSI ON (EXECEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Counci l may enter into closed
session to discuss any items listed or referenced on this agenda under the
fol lowing exceptions:
a.consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under
the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conf licts with Chapter 551 of the Government Code (Tex. Gov’t
Code §551.071
a
The Council f urther reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
10.Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the City of Anna f or any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
11.Adjourn.
This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall bulletin board. Posted on this 23rd
day of September 2016 at or by 5:00 p.m..
___________________________________
Carrie L. Smith, City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into exec utive session c oncerning any of the items listed on
this agenda, whenever it is considered nec essary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistanc e should c ontact
the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate
arrangements c an be made.
Item No. 5.a.
City Council Agenda
Staff Report
Meeting Date: 9/27/2016
AGENDA IT EM :
Approve Council Meeting Minutes (City Secretary)
August 23 Work Session
August 23 Regular Session
September 6 Special Meeting
September 13 Work Session
September 13 Regular Session
SUM MARY:
STAFF RECOM M ENDAT ION:
AT TACHMENT S:
Description Upload Date Type
August 23 - Work Session 9/22/2016 Backup Material
August 23 - Regular Session 9/23/2016 Backup Material
September 6 Special Meeting 9/22/2016 Backup Material
September 13 W ork Session 9/22/2016 Backup Material
September 13 Regular Session 9/22/2016 Backup Material
Item No. 5.b.
City Council Agenda
Staff Report
Meeting Date: 9/27/2016
AGENDA IT EM :
Resolution approving a Development Plat for the Roper-Templin Addition. (Maurice Schwanke)
SUM MARY:
Joyce Templin has submitted an application for approval of a development plat of the Roper-
Templin Addition. The property is a 53.70-acre tract located within Anna’s extraterritorial
jurisdiction south of the Sam Rayburn Memorial Highway and east of County Road 475. The
owner is proposing erecting several manuf acture homes and other structures on the property.
The development plat accommodates the f uture extension of a thoroughfare that is shown on
Anna’s Comprehensive Plan. The submittal meets the City of Anna development plat
requirements.
The Planning and Zoning Commission unanimously recommended approval of the development
plat at their meeting on September 19th, 2016.
STAFF RECOM M ENDAT ION:
Staff recommends approval of the attached Resolution and development plat.
AT TACHMENT S:
Description Upload Date Type
Resolution Roper-Templin Development Plat 9/22/2016 Resolution
Exhibit 1, Roper-Templin Development Plat 9/22/2016 Exhibit
Location Map 9/22/2016 Backup Material
Item No. 5.c.
City Council Agenda
Staff Report
Meeting Date: 9/27/2016
AGENDA IT EM :
Resolution approving a Special Event Permit and an Agreement with the Greater Anna Chamber of
Commerce for the 2016 GlowFest. (Maurice Schwanke)
SUM MARY:
The annual GlowFest sponsored by the Greater Anna Chamber of Commerce (GACC) is
scheduled for Saturday, October 29th, with an alternate date of November 5th. The event this year
will be held at Slayter Creek Park and includes: a children’s area with bounce houses, a car show,
live music, a variety of exhibitors and vendors, and hot air balloons and rides. Parking for the
event will be at the Anna High School where buses will provide transportation to the event.
Additional parking will also be available in the parking lot south of the Middle School. Preparation
and set up will start on Friday, October 28th with clean up continuing on Sunday f ollowing the
event.
The Park Advisory Board reviewed the event at their September 19 meeting and is recommending
that the City Council approve this Special Event Permit.
STAFF RECOM M ENDAT ION:
Staff recommends approval of the attached Resolution authorizing this special event.
AT TACHMENT S:
Description Upload Date Type
GlowFest Resolution 9/22/2016 Resolution
Exhibit 1, Special Event Agreement 9/22/2016 Exhibit
Exhibit B GACC Application for Special Event 9/22/2016 Exhibit
Glowf est 2016 Map Exhibit 9/22/2016 Backup Material
Item No. 5.d.
City Council Agenda
Staff Report
Meeting Date: 9/27/2016
AGENDA IT EM :
Resolution approving a Development Agreement with Anna Outer Loop Ltd. (Maurice Schwanke)
SUM MARY:
Staff has negotiated a Development Agreement with Anna Outer Loop Ltd. for a 56-acre tract of
land located at the Northeast corner of the Collin County Outer Loop and US Hwy. 75. Under the
terms of the Agreement, the City will not annex the property during the three (3) year term of the
Agreement in exchange f or the property owners promise to refrain from developing the property
until it is annexed into the City.
The Agreement also requires the property owner to dedicate several utility easements to the City
that are necessary for the US Hwy. 75 Utility Relocation project, and future utility extensions along
Foster Crossing and the Collin County Outer Loop. As consideration for the easements, the City
agrees to convey by quit claim deed a portion of right-of-way for Foster Crossing that was
abandoned when the Collin County Outer Loop was constructed.
STAFF RECOM M ENDAT ION:
Staff recommends approval of the attached Resolution and Agreement
AT TACHMENT S:
Description Upload Date Type
Anna Outer Loop Ltd. Dev. Agreement Resolution 9/23/2016 Resolution
Exhibit 1, Development Agreement 9/23/2016 Exhibit
Item No. 6.
City Council Agenda
Staff Report
Meeting Date: 9/27/2016
AGENDA IT EM :
Consider/Discuss/Action regarding a Resolution approving a pay classification plan (Clayton
Fulton)
SUM MARY:
The City last updated its pay classification plan in 2014. Since that time the economy and growth
in the region has accelerated. I n an effort to recruit and retain qualif ied trained employees, staf f
partnered with a consultant to conduct a wage study in order to update our pay classif ication plan
based upon similar positions in our market.
The study revealed that 49% of the City's employees fell below the average survey minimum for
their respective positions. The study provided recommendations for revising the City’s pay
classification plan, and for implementing market adjustments based on the new pay plan and the
tenure of each employee in his or her position. The market adjustments were included in the FY
2017 budget.
Other changes include merging a f ew of the pay grades and reclassification of certain positions
from non-exempt to exempt. The Police Lieutenant, Planner I I , PW Superintendent and Parks &
Rec Superintendent will be classif ied as exempt positions.
STAFF RECOM M ENDAT ION:
Staff recommends approval of the Resolution
AT TACHMENT S:
Description Upload Date Type
Resolution 9/16/2016 Staff Report
Exhibit 9/16/2016 Staff Report
Item No. 7.
City Council Agenda
Staff Report
Meeting Date: 9/27/2016
AGENDA IT EM :
Consider/Discuss/Action regarding a Resolution casting a ballot for the Texas Municipal League
I ntergovernmental Risk Pool Board of Trustees Election. (Clayton Fulton)
SUM MARY:
The City of Anna purchases liability and property insurance through the Texas Municipal League
Intergovernmental Risk Pool (TMLIRP). Currently the the TMLIRP Board of Trustees is holding an
election for places 6-9. As a member of the pool we are entitled to vote for the board members.
Staff will cast the ballot based upon the direction of the majority vote of the Council for each
position. The attached ballot includes inf ormation and background on each candidate.
STAFF RECOM M ENDAT ION:
Approve the resolution.
AT TACHMENT S:
Description Upload Date Type
Resolution 9/16/2016 Resolution
TMLIRP Ballott 8/30/2016 Backup Material
Item No. 8.
City Council Agenda
Staff Report
Meeting Date: 9/27/2016
AGENDA IT EM :
Consider/Discuss/Action regarding an Ordinance amending Part I I (General Ordinances), Article
29 (General Offenses), Section 4 (Discharge Of Firearms) of the Anna City Code of Ordinances.
(Chief Jenks)
SUM MARY:
In 2005, the City Council passed an ordinance that regulates the discharge of firearms and other
weapons. The ordinance was written in an attempt to comply with State law at the time. Subject to
certain exemptions, the current ordinance requires a permit to discharge a firearm inside the City
limits. Permits can only be issued on tracts of land over a certain size (depending on the type of
firearm) subject to certain distance requirements from a residence or occupied building. The
discharge of other types of weapons (paintball, pellet gun, air rifles, bow, etc.) is generally
permitted on tracts larger than two acres. The discharge of f irearms on certain tracts of land larger
than ten acres that were annexed after 1981 are exempt f rom the prohibitions and permitting
requirements in the current ordinance, subject to certain distance requirements.
In late August of this year, staf f received an inquiry regarding a request for a permit to discharge a
firearm at a location that is relatively close to a residential area and one of the school campuses.
Although the inquiry did not result in the issuance of a permit, it is possible that a permit could have
been issued based on our current Ordinance.
As a result, staf f has reviewed the current ordinance. It is our view that the current ordinance is
conf using, overly complex, and does not sufficiently provide for the safety of the public to the
extent allowed in State law.
The proposed amended ordinance generally prohibits the discharge of firearms and other
weapons inside the city limits subject to certain exemptions required in State law. The exemptions
outlined in State law allow the discharge of f irearms and other weapons on certain tracts of land
(larger than 10 or 50 acres depending on the type of weapon) that were annexed after 1981,
subject to more restrictive distance requirements (ref.LGC § 229.003). These more restrictive
distance requirements make is less likely that an accident or other incident that endangers the
public will occur.
The amended ordinance also prohibits the discharge of f irearms within 5,000 f eet of the city limits
if the discharge occurs within a certain distance of parks, schools, day care facilities, residential
developments, or residential or other occupied structures located inside the city limits.
Under the amended ordinance, where the discharge of firearms is legal, no permits are required.
STAFF RECOM M ENDAT ION:
Staff recommends approval of the amended Ordinance.
AT TACHMENT S:
Description Upload Date Type
Discharge of Firearms Ordinance 9/16/2016 Ordinance