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Home My WebLink AboutPBmin2011-03-21MINUTES ANNA PARK BOARD REGULAR MEETING Monday, March 21, 2011 The Park Board of the City of Anna held a regular meeting on Monday, March 21, 2011, at 7:00 p.m. in the Community Room of the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to order at 7:09 pm and establishment of quorum. Park Board members present were Jon Hendrix, Erin Coger and Rachel Lyon and Michael Watkins. Maurice Schwanke was also present. 2. Facilities Use Agreement We need to take care of the grass. There should be a $50 fee per game. We also need to be consistent with each league about sexual offenders. Two weeks is long enough for a non payment, if not cured within 15 days all access will be suspended. We want to tighten up the language about maintenance. Rachel motioned to accept the agreement with changes. Michael seconded. Motion carried. 3. Softball League There is lots of concern about umpiring such as level of knowledge and consistency of the game. We are considering using a company who provides all umpires, scoring, etc. We believe the price per game for two umpires is $37.00. There will be a lot fewer games this year. There will be six teams per division with two divisions, two men's and two co-eds. We will figure out maintenance costs for 60 games and see if we can add umpire costs and still make money. There was concern over rules of the game. The rules were submitted and accepted. If the rules were not written they should refer to ASA rules. There was a committee to interpret the rules (Maurice and Erin). Then it was possible to send it to a protest committee. But we want to clarify how to protest a game. We believe make up games should be on Saturday and that we shouldn't have too many teams for one league 4. Concession Stand — We reviewed the agreement the city of Melissa uses. We believe that at any point the city should only be responsible for structural damage. The equipment needs to be left like it was found or repaired or replaced. If another organization damages the property the organization who signed the contract will be responsible. We want to do more research on insurance. We need to consider whether we want each concession stand to be run by different organizations or not. 5. Parks The boy scouts are finished with the gazebo We need to think about having a community garden this year We need to do something about the scrubs that have not been planted at the ball park 6. Minutes Erin motioned to accept the minutes of February 17, 2011. Michael made a motion to second. The motion carried. 7. Adjourn — Erin made a motion to adjourn. Michael seconded. Motion carried. Meeting adjourned at 8:40 pm. i I, Maurice Schwanke Director of Planning and Development ATTEST: