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HomeMy WebLinkAboutRes 2021-08-954 Interlocal Agreement for Jail Services with Collin CountyState of Texas Collin County Commissioners Court § § § Court Order 2021-948-09-2 7 An order of the Collin County Commissioners Court approving an amendment to a contract. The Collin County Commissioners Court hereby approves Amendment No. 1 to Interlocal Jail Services Agreement (Agreement No. 2020-409) with the City of Anna to extend the contract for one (1) year through and including September 30, 2022, and further authorizes the Purchasing Agent to finalize and execute same. A motion was made, seconded, and carried by a majority of the court members in attendance during a regular session on Monday, September 27, 2021. ~~ Chris Hill, County Judg e Darrell Hale, Commissioner, Pct 3 &#~ Not Present Susan Fletcher, Commissioner, Pct 1 Duncan Webb, Commissioner, Pct 4 gl~ KfIT:StaceyICeillp,CounyClerk 2021-948-09-27 DocuSign Envelope ID: 090BD29C-2178-409D-88FF-E43EFDE7BD6C 10/14/2021 DocuSign Envelope ID: 090BD29C-2178-409D-88FF-E43EFDE7BD6C DocuSign Envelope ID: 090BD29C-2178-409D-88FF-E43EFDE7BD6C Proposed Inmate per day Expense Entity ImpactEntityFY 2015 Actual PaidFY 2016 Actual PaidFY 2017 Actual PaidFY 2018 Actual PaidFY 2019 Actual PaidFY 2020Actual PaidFY 2020 Inmate Days Utilizing FY 2022 Adopted RateAnna 4,257.19$             3,489.50$             3,768.66$             4,606.14$                4,395.09$            4,543.88$               4,204.72$                Anna ISD‐$                        ‐$                        ‐$                        ‐$                          ‐$                       ‐$                         ‐$                         Baylor Scott & White‐                          ‐                          ‐                          ‐                             ‐                         ‐                            ‐$                         Celina 1,674.96                1,674.96                3,210.34                1,674.96                  3,589.86              2,271.94                 2,102.36$                Collin Co. Community College‐                          ‐                         139.58                      ‐                         ‐                            ‐$                         Community ISD‐                          ‐                          ‐                          ‐                             ‐                         ‐                            ‐$                         DART‐                          ‐                          ‐                         209.37                      ‐                        188.94                    174.84$                   Fairview 697.90                   1,186.43                1,326.01                1,256.22                  188.94                  98.78                      91.41$                     Farmersville 4,466.56                5,443.62                3,140.55                3,000.97                  3,873.27              1,284.14                 1,188.29$                Farmersville ISD‐                          ‐                          ‐                          ‐                             ‐                         ‐                            ‐$                         Josephine‐                         69.79                     209.37                    ‐                             ‐                        98.78                      91.41$                     Lavon 348.95                   907.27                   348.95                   837.48                     1,133.64              790.24                    731.26$                   Lucas 279.16                   348.95                    ‐                          ‐                            94.47                     ‐                            ‐$                         McKinney 75,442.99             88,005.19             73,349.29             63,090.16                70,285.68            36,977.85               34,217.80$             Melissa 3,559.29                5,024.88                2,512.44                3,768.66                  3,495.39              3,457.30                 3,199.24$                Murphy 2,931.18                2,652.02                4,885.30                3,419.71                  3,400.92              4,642.66                 4,296.13$                Parker 139.58                   139.58                   209.37                   418.74                      ‐                        395.12                    365.63$                   Princeton 5,094.67                5,652.99                12,283.04             5,304.04                  7,935.48              5,926.80                 5,484.42$                Prosper 279.16                   1,884.33                1,954.12                2,372.86                  3,684.33              4,247.54                 3,930.50$                Prosper ISD‐                          ‐                          ‐                          ‐                             ‐                         ‐                            ‐$                         St Paul‐                          ‐                          ‐                          ‐                             ‐                         ‐                            ‐$                         Westminister‐                          ‐                          ‐                          ‐                            ‐$                         Wylie‐                          ‐                         2,931.18                3,978.03                  7,179.72              2,271.94                 2,102.36$                99,171.59$           116,479.51$         110,128.62$         94,076.92$             109,256.79$        67,195.91$            62,180.36$             Rates 69.79$                   69.79$                   69.79$                   69.79$                     94.47$                  98.78$                    58.80$                     # City Days 1,421                     1,669                     1,578                     1,348                       1,157                    680                          Federal Inmate Housing 1,118,594.12$      905,525.25$         919,901.99$         821,360.10$           952,492.33$        1,179,869.74$       1,254,164.03$        # Federal Days 16,028                   12,975                   13,181                   11,769                     13,648                  11,944                    Facility Utilization% County 94.90% 95.54% 95.99% 96.41% 96.16% 96.38%% City 0.41% 0.51% 0.43% 0.37% 0.30% 0.19%% Federal 4.68% 3.95% 3.58% 3.22% 3.54% 3.42%NOTE:  CARES Act funding was used in FY 2020 to cover a portion of Public Safety salaries. This savings has translated into a lower daily rate for FY 2022.  We expect the expenditures to return to normal over the course of FY 2021 and FY 2022.   CITY OF ANNA, TEXAS A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN INTERLOCAL JAIL SERVICES AGREEMENT WITH COLLIN COUNTY. WHEREAS, the City of Anna Chief of Police, in furtherance of the Police department's purpose of preserving and protecting the public health and safety of the City's residents, recommends that the City Council renew the agreement for jail services with Collin County. WHEREAS, the City Council of the City of Anna, Texas (the "City Council") desires to approve an Interlocal Agreement with Collin County for Jail Services, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval of Interlocal Agreement The City Council hereby approves the Interlocal Jail Services Agreement attached hereto as Exhibit 2, and authorizes, ratifies and approves the City Manager's execution of same. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 25cn day of August, 2020. ATTEST: Carrie L. Land, City Secretary APPROVE: Nate Pike, Mayor Exhibit 2 Interlocal all Services Agreement This agreement is entered into on the _25th day of August , 2020, by and between the City of Anna and Collin County. Both are political subdivisions of the State of Texas. Recitals 1. The County operates the Collin County Detention Facility, including the Minimum Security facility, (the Detention Facility or County Jail) under chapter 351 of the Local Government Code and part 9 of title 37 of the Texas Administrative Code, 2. The County generally operates the County Jail for the confinement of persons accused or convicted of a violation of state law. See Code of Crim. Proc., arts. 2.17-2.18. But the Sheriff may also accept custody of persons accused of class C misdemeanors. See Tex. Att'y Gen. Op. No. JM-0151 (1984), 3. The City desires to obtain certain jail services from the County to be performed for the City to insure the confinement of persons accused or convicted of a class C misdemeanor or other violation of a municipal ordinance. Therefore, under the authority of the Interlocal Cooperation Act, Chapter 791, Texas Government Code, the parties agree as follows: Section 1. Definitions 1.01 Jail Services The term "jail services" means all services legally necessary to provide for the confinement in the County Jail of persons accused or convicted of an offense. Section 2. Term 2.01 Term The term of this agreement shall commence on October 1, 2020, and shall continue in full force and effect through September 30, 2021. This agreement may be renewed for additional one (1) year periods at the rates established and agreed upon by both parties each renewal year. 2.02 Termination A party may termi nate this Agreement for any reason by giving 90 days written notice to the other party. Section 3. Services 1 3.01 Services The County agrees to provide to City jail services necessary for the confinement of persons accused or convicted of an offense, subject to the availability of space at the County jail at the time the City requests jail services. Space will be unavailable when the County Jail is filled to 100% of its capacity and unable to accept additional inmates. The Jail Administrator may determine when the County Jail is filled to 100% capacity and unable to accept additional inmates. The Jail Administrator will consider the jail's population, expected incoming inmates (e.g. under other jail -services agreements), expected releases, the gender and security -classification mix of the inmate population, inmates' health restrictions, space or cells needed to house and care for problematic or vulnerable inmates, and state law, including the rules and regulations of the Texas Commission on Jail Standards. At tunes, particular pods or cells may be unavailable for some reason, such as maintenance which shall be taken into account in determining whether the County Jail is filled of 100% of its capacity. 3.02 Persons Accepted (1) The Detention Facility will accept persons arrested via a Class C warrant, if the detainee is presented by a Peace Officer with the original warrant, a certified or facsimile copy of a valid arrest warrant, or if the jail staff receives a teletype or email confirmation of the warrant. (2) The Detention Facility will allow any Peace Officer to execute any Class C warrant on any detainee in the facility's custody, if the warrant is an original, certified, facsimile, or similarly reliable copy, or if the jail staff receives teletype or email confirmation. (3) The Detention Facility will accept all on (4) When a defendant has been convicted of a Class C misdemeanor, a Judgment &Sentence is entered against the defendant under to art. 45.041 of the Code of Criminal Procedure. If the defendant defaults in the discharge of the judgment, a Judge may order the defendant confined in a jail. The Detention Facility will accept defendants on such jail commitments only if they are accompanied by a certified copy of the Judgment, Sentence and Order that complies with art. 45.046 of the Code of Criminal Procedure, and that states in part: 2 a. the defendant is not indigent and the defendant has failed in good faith to discharge the fines and costs" or b. "the defendant is indigent and has failed to make a good It effort to discharge the fine and costs under Article 45.0494 and could have discharged the fine and costs under Article 45.049 without experiencing any undue hardship." Section 4. Non -Exclusivity of Service Provision The County may contract to perform services similar or identical to those specified in this Agreement for other municipalities, utility districts, or governmental entities as the County, in its sole discretion, sees fit. Section 5. Compensation 5.01 Basic Charge The City will pay the County a Basic Charge of $91.41 per day or part of a day per inmate that the City requests be confined on the City's charges, and who is confined, in the County Jail. This Basic Charge, along with Additional Charges under sections 5.02 5.04, will fairly compensate the County. See Gov't Code, § 791.011(e). 5.02 Additional Charges In addition to paying the Basic Charge, the City will reimburse the County for expenses associated with providing jail services to inmates held on the City's charges (the City's inmates). The City will reimburse the County for providing health-care services, including ambulance, medical, hospital, dental, and psychiatric or psychological services to the City's inmates. Where reasonable and consistent with the County's legal obligations to care for inmates, including providing them with first aid and emergency and non -emergency medical care and care and monitoring for an at -risk inmate, the County will take reasonable steps to confer with the City about the reasonably foreseeable costs of maintaining the City's inmates in the Detention Center before incurring an undue balance of such costs. For conference purposes, "the City" means an officer with sufficient authority to make binding decisions about an inmate's care or whether to issue a personal recognizance bond with respect to an inmate. In provisions of the Sandra Bland Act, the legislature directed the Texas Commission on Jail Standards to adopt rules and procedures with regard to a county jail providing access to a mental -health professional through a telemental health service 24 hours a day, access to a health professional at the jail or through a telehealth service 24 hours a day, or, if a health professional is unavailable at the jail or through a telehealth service, provide for the City's inmate to be transported to access a health professional. See Sandra Bland Act, S.B. 1849 (2017)5 85th Reg. Sess., § 3.05 (codified at Gov't Code, § 511.009(a)(23)); id. § 3.10 (requiring the Commission to adopt rules and procedures under § 511.009(23) no later than Sept. 1, 2018, and requiring a county jail to comply with such rules and procedures on and after September 1, 2020). It is possible that Collin County —with advice fiom its health -services provider or other expert —will voluntarily take steps to comply with such rules and procedures or provide these types of access to inmates before September 1, 2020. If so, then Collin County will confer with the City about its plans to comply with the Sandra Bland Act, regulations resulting from the Act, or similar law, and the parties will negotiate terms for the City to reimburse the County for reasonable costs of providing such services to the City's inmates. 5.03 Billing The County will bill the City monthly for jail services. The City will pay the bills under Chapter 2251 of the Government Code, including interest on payments that are not timely made as provided therein. 5.04 Cost of Additional Charges The County will charge the City for services under• section 5.02 of this Agreement at the cost to the County of providing those services to the inmates. The County will provide reasonable documentation or other support of such charges upon the City's request. 5.05 Source of Payment The City will make all payments required under this Agreement from current revenues available to the City. See Gov't Code, § /91.011(d)(3). Section 6. Lawful Arrest and Detention The City will comply with all federal, state and local laws regarding conditions precedent to arrest and detention including, but not limited to, determinations of probable cause and other requirements necessary for lawful arrest and detention. Further, the City is solely responsible for compliance with pre -detention procedures and that the City will hold the County harmless from any liability, including, but not limited to, obligations, costs, claims, judgments, attorneys' fees and litigation costs, and attachments, caused by or flowing fiom the City's alleged or actual failure to comply with conditions precedent to lawful arrest and detention. Section 7. Procedures '7.01 Delivery and Release of Inmates The City agrees to comply with all County rules and procedures regarding jail security in delivering inmates to the Collin County Jail and receiving inmates to be released. 7.02 Removal on Termination The City agrees to remove all per., confined on the City's behalf in the Collin County Jail pursuant to this Agreement at least one day before the date of this Agreement's termination. rd Section 8. Civil Liability The City is responsible for any civil liability that arises fiom the County's provision of services under this Agreement. See Gov't Code, § 791.006(b). The City will defend, indemnify, and hold harmless the County fiom and against all demands, claims, damages, losses and liabilities, including reasonable attorney's fees and litigation expenses, that arise directly or ' indirectly fiom the County's performance of this Agreement. This provision falls under subsection (b) of sections 5 and 7 of article XI of the Texas Constitution. For purposes of this section 8, "County" includes its officials, officers, deputies, employees, insurers, and agents. With regard to the provision of a defense under this paragraph, the County will reasonably cooperate with the City in defending a claim or suit, including providing reasonable access to, and copies of, documents, electronic or magnetic data, and access to witnesses or other persons with discoverable knowledge such as detention officers, employees, or other persons under the County's supervision or control. This agreement does not create any for�rr of personal liability on the part of any official, officer, employee, or agent who is an individual of the City of Anna or Collin County. Each party will not sue or try to hold an official, officer, employee, or individual agent of the other party personally liable for any personal injuries or property damage. The parties do not waive any form of immunity by signing this agreement other than as provided herein. The parties do not intend to create a claim or right for, or in favor of, a person who is not a party to this agreement. Section 9. Amendment This Agreement will not be amended or• modified other than in a written agreement signed by the parties. No party will try to enforce a purported amendment that is not written and properly approved by each party's governing body under section 791.011(d) of the Government Code. Section 10. Controlling Law Texas law will govern this Agreement and the parties' claims and defenses arising out of, or related to, their relationship and performances under this Agreement, xegardless of a forum's choice-of4aw rules. Section 11. Notices 11.01 Form of Notice Unless otherwise specified, the parties will communicate under this Agreement in writing or by email. A party will send important communications, including communications under section 12, in writing and by certified mail to the liaisons in section 11.02. 11.02 Addresses All communications provided for in this Agreement shall be addressed as follows: (A) Collin County, to: Sheriff Jim Skinner Collin County Sheriff's Office 4300 Community Ave. McKinney, Texas 75071 (B) Collin County Administrator, to: Bill Bilyeu 2300 Bloomdale #4192 McKinney, Texas 75071 (C) Collin County Purchasing Collin County Administration Bldg. 2300 Bloomdale Road, Suite 3160 McKinney, Texas 75071 (D) If the Ciry, to: Chief Jeff A. Caponera 101 S. Powell Parkway Anna, Texas 75409 or to such person at such other address as may from time to time be specified in a notice given as provided in this section 11, The City may also provide a copy of a communication to: The Honorable Chris Hi11 Collin County Judge Collin County Administration Building 2300 Bloomdale Rd. Suite 4192 McKinney, Texas 75071 Section 12. Resolution of Disputes Should a dispute anise out of this agreement, the County and the City will first attempt to resolve it through direct discussions in a spirit of mutual cooperation. If the Parties' attempts to resolve their disagreements through negotiations fail, the disputes will be mediated by a mutually acceptable third party to be chosen by the County and the City within fifteen days after written notice by one Party to the other demanding mediation under this section. The County and City will share equally in the costs of the mediation. This section's purpose is to reasonably ensure that the County and the City C will in good faith use mediation or another non -binding dispute resolution process before pursuing litigation. A Party's participation in mediation or another non -binding dispute resolution process will not be construed as a waiver by a Party of (1) any rights, privileges, defenses, remedies or immunities available to a Party; (2) a Party's termination rights; or (3) other termination provisions or expiration dates provided herein. In the event of a lawsuit or any form of ADR, each party will bear its own attorney's fees and expenses. Section 13. Captions The headings to the various sections of this Agreement have been inserted for convenient reference only and shall not modify, define, limit or expand the express provision of this Agreement. Section 14. Counterparts This Agreement maybe executed in counterparts and may be photocopied. A party may use a complete counterpart or photocopy as if it were an original. Section 15. Obligations of Condition All obligations of each party under this Agreement are conditions to further performance of the other parry's continued performance of its obligation under the Agreement. Section 16. Exclusive Right to Enforce this Agreement The County and the City have the exclusive right to bring suit to enforce this Agreement, and no other party may bring suit, as a third -party beneficiary or otherwise, to enforce this Agreement. Section 17. Prior Agreements Superseded This Agreement constitutes the sole and only agreement of the parties as to the matters set forth here. In witness whereof, the parties hereto have executed this Agreement as of the day and year fast above written. Section 18. No Partnership or Agency The Parties hereto have not created a partnership and nothing contained in this Agreement shall in any manner whatsoever constitute any Party the partner, agent or legal representative of the other Party, nor create any fiduciary relationship between them for any purpose whatsoever. No Party shall have any authority to act for, or to assume any obligations or responsibility on behalf of, the other party except as may be, fiom time to time, agreed upon in writing between the Parties or as otherwise expressly provided in this Agreement. Section 19. Force Majeure 7 Force Majeure: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, when and to the extent such failure or delay is caused by or results fiom acts beyond the affected party's reasonable control, including, without limitation: acts of God; flood, fire or explosion; war, invasion, riot or other civil unrest; actions, embargoes or blockades in effect on or after the date of this Agreement; or national or regional emergency (each of the foregoing, a "Force Majeure Event"). A party whose performance is affected by a Force Majeure Event shall give notice to the other party, stating the period of time the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and minimize the effects of such Force Majeure Event, Collin County, Texas By: Chris Hill, County Judge City of By: Title: Date: Date: �b�D LO n l0 00 Mm N W m N o) n n M 00 0 0 0 ^a O 00 0) N tD Ct Ol [t m n n tt to m d' tD O xt (Y) tp to of 00 of t» 'V' Ln to O to d' (3) to d' `-i N tD H co to a-i D. o) 00 00 n M m 00 (3) O M 00 n Ln of ri o) M W O t» N m M v) rmi 00 H N qt V 0) lD H N d- Ti O) } Q d� M M e-f O' M cri t\ M t\ O m �t to 00 n N n 00 to tD H ct d' tD M N (3) 00 O of NOR -a� NRNH O) ) m N o) 'ct H o r n O 00 O Ol � %t t-i l0 N oM C to 7 i 9 0 m o to o m a) o H H o n n n to rto ri to O m m lO to H N N %O 00 o n �t �t M m m p m H m O ,_ d' H H m M m M Ln N M d� ri yNy. 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