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Home My WebLink AboutCCmin2019-05-28V ANNACITYCOUNCIL MINUTES WORK SESSION May 28, 2019 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:31 p.m. Council Member Tutson was absent. 2. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Development Fees; Law Enforcement Services. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. MOTION: Council Member Beazley moved to enter closed session. Council Member Miller seconded. Motion carried 6-0. Mayor Pike recessed the meeting at 6:32 p.m. Mayor Pike reconvened the meeting at 7:21 p.m. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 3. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. None. 4. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:21 p.m. A ro d oD49 June 11, 2019. Mayor Nate Pike ATTEST: AAj City Secretary Carrie L. Smith ANNA CITYCOUNCIL MINUTES REGULAR SESSION May 28, 2019 1. Call to order/Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 7:21 p.m. Council Member Tutson was absent. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. None. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. Presentation to Mayor Pike from the Greater Anna Chamber of Commerce. (Kevin Hall) The Greater Anna Chamber of Commerce presented a plaque to Mayor Nate Pike to commemorate his being named to the list of "Top 40 Under 40 Business Leaders" in Grayson County. A contingent of Chamber board members made the presentation at a Council meeting. b. Proclamation - Tech4 Glen Hubbard Stevens Day - June 6, 2019 (Mayor Pike) n remembrance of Anna resident, Tech4 Glen Hubbard Stevens that served and died on D-day. c. Introduce Assistant Fire Chief Dan Wood (Chief Isom) Growing up in Colorado, Dan Wood's parents both served the community as volunteer firefighters and EMT's. Tragically, Dan's father lost his life in the line of duty in February 1981 while protecting a home from destruction. Mr. Wood began his professional fire service career with the Addison Fire Department in 1983, promoting to the rank of Battalion/Captain. After leaving Addison in 2006, he worked for the Sachse Fire Department as a Lieutenant. In 2012, Dan moved on to Sherman Fire -Rescue reaching the position of Division Chief over Operations and Logistics. While in Sherman, Dan was also responsible for fire department recruiting, training, and staff development. Chief Wood is certified through the Texas Commission on Fire Protection as a Master Firefighter, Fire Officer Il, Driver/Operator, Advanced Aircraft Rescue Firefighter, Fire Instructor, and Fire Inspector. He is a 2018 graduate of the Texas Fire Chief's Academy and is also a licensed Paramedic, Fire Department Fitness Specialist, and has advanced training in Critical Incident Stress Management. Dan holds an associate's degree in Fire Administration from Midland College and is working to complete a bachelor's degree in Organizational Leadership. His leadership philosophy is rooted in the concepts of honorable. servanthood, purposed -driven followership, relationship development, and vision casting. Dan and his wife have five adult children and his son is also a firefighter with the Dallas Fire Department. His first day with the Anna Fire Department begins on May 6, 2019. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Meeting Minutes for May 14, 2019. (Carrie Smith) b. Consider/Discuss/Action on a Resolution appointing Fire Chief Isom as the Emergency Operations Management Coordinator for the City of Anna. (Chief Ray Isom) Emergency Management is a division within the fire department that is overseen by the Fire Chief. The recent appointment of Ray Isom to this position requires an update to the resolution and notification to the State of Texas. A RESOLUTION OF THE CITY OF ANNA, TEXAS NOMINATING AN EMERGENCY MANAGEMENT COORDINATOR c. Approve a Resolution approving a special event permit application by Kevin Hall, representative for the Greater Anna Chamber of Commerce regarding the "July 4th Fire Works_ Shove' at the Middle School on July 4th, 2019 (Maurice Schwanke) The City has received a special event permit application fora 4th of July fireworks display to be held at the Middle School facility located at 1201 Powell Pkwy at the northwest comer of the football stadium. GACC is working with the Anna Fire Department and Anna Police Department in regard to public safety and the directing of traffic and pedestrians in and around the Middle School facility. Insurances from GACC and the firework company have been provided to the City. The Park Board recommended approval of the event at their meeting May 20, 2019. RESOLUTION REGARDING THE APPROVAL OF A SPECIAL EVENT PERMIT AND AUTHORITY TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF ANNA AND THE GREATER ANNA CHAMBER OF COMMERCE FOR 4 th of JULY FIREWORK DISPLAY AT ANNA HIGH SCHOOL MOTION: Council Member Miller moved to approve. Council Member Toten seconded. Motion carried 6-0. 6. Briefing/Discussion regarding the FY 2020 General Fund Prelimininary Revenue Estimates. (Dana Thornhill) Staff reviewed the Fiscal Year 2020 preliminary General Fund revenue estimates. 7. Briefing/Discussion regarding the FY 2019 and FY 2020 Administrative, Planning, Parks & Streets Budgets (Dana Thornhill) Staff reviewed the following preliminary budgets with the City Council: Administrative Budgets: • City Council • City Manager's • City Secretary • Finance • General Administration Additional Budgets: • Planning • Parks • Streets 8. Consider/Discuss/Action on a Resolution Approving the City of Anna Strategic Plan 2019-2024-2034 (Ryan Henderson) The City of Anna Strategic Plan: 2019-2024-2034 was developed through a collaborative effort amongst the City Council and City Management through the consulting guidance of Sumek Associates. The Strategic Plan includes the City's Mission Statement, Vision Statement, Core Values, and Goals for achieving success. The 2019-2024-2034 City of Anna Strategic Plan represents action; definitive goals with deliverables, guided by a mission statement and born from a vision of what we, the City Council representing the neighbors of the City of Anna, and the community builders serving as public stewards, will have this City become. Adopting the Strategic Plan was identified as a high priority for management under Goal 4: Having a High Performing, Professional City from the City of Anna Strategic Plan 2019-2024-2034. A RESOLUTION OF THE CITY OF ANNA, TEXAS ADOPTING THE 2019- 2024- 2034 STRATEGIC PLAN MOTION: Council Member Beazley moved to approve subject to the removal of the copyright. Council Member Bryan seconded. Motion carried 6-0. 9. Consider/Discuss/Action on a Resolution Approving the Governance Guide (Ryan Henderson) During the process of the development of the City of Anna Strategic Plan: 2019- 2024-2034, Lyle Sumek of Sumek Associates led a discussion with the City of Anna, City Council on the formation of a City of Anna Governance Guide; a plan of protocols on how Council can best conduct business with the City Manager and staff. The protocols were devised by City Council and then discussed in an open forum led by Lyle Sumek of Sumek Associates. Protocols listed within the City of Anna Governance Guide include: • Simple Information Requests • Research on a Topic • Neighbor Service Request • Agenda • Urgent Information • Employee Contact • Email • Representative/Liaison Though the City of Anna Governance Guide was developed during the process of the City of Anna Strategic Plan: 2019-2024-2034, staff recommends approving this document as a separate resolution from the resolution approving the strategic plan as the document will serve as a form of policy for how business is conducted between the City Council and City Staff. A RESOLUTION OF THE CITY OF ANNA, TEXAS ADOPTING THE CITY OF ANNA GOVERNANCE GUIDE MOTION: Council Member Toten moved to approve subject to copyright being removed. Council Member Miller seconded. Motion denied 1-5. 10. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gott Code §551.071). Development Fees; Law Enforcement Services. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. None. 11. Cons iderlDiscuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary None. 12. Adjourn. Mayor Pike adjourned the meeting at 9:18 p.m. Ap by do e J ne 11, 2019. Mayor Nate Pike ATTEST: OF b� City Secretary Carrie L. Smith