HomeMy WebLinkAboutRes 2021-12-1078 Agreement For Professional Services by and between City and 720 Design Inc.I I Y Ulm ANNA, I tZAAb
ESOLUTION NO. 6JI It
A RESOLU 1 1014 Or I HE Gl I T Or A141mik, I EXA5 APPROVING AN Au I H0r%1r.11MW
THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL
SERVICES BY AND BETWEEN THE CITY OF ANNA, TEXAS AND 720 DESIGN
INCORPORATED FOR PRE�DESIGN SERVICES ON THE ANNA PUBLIC LIBRARY,
WITH A SCOPE OF SERVICES AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN
A FORM APPROVED BY THE CITY ATTORNEY, AND PROVIDING FOR AN
EFFECTIVE DATE.
ibrary in Anna, Texas ("the Project"); and
scope, develop a more detailed budget for design and construction, and create a Project Charter
Nor the project; and
design services for public library projects; and
planning, and facility programming services on the Anna Public Library project on a fixed fee
basis not to exceed $96,500.00; and
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Attorney with the scope of services as shown in Exhibit "A" attached hereto.
PASSED AND APPROVED by the City Council of the City of Anna,
G • , 20210
ATTEST:
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City Secretary, Carrie L. Land
Texas, on this 44 day of
APPROVED:
Nate Pike
HIBI I A
BRARY CONSULTING
ovember 2nd, 2021
ity of Anna
12 North Powell Parkway
nna, TX 75409
olessiona services
to be periormed
lor you by our company,
e p, c com s o pi ov ng consu ng sery ces or pre� es gn u, Ing space programming or a
ew library for the City of Anna based on the May 11t, 2021 Bond Election Proposition B for a new $22 million
brary/Community Center with a multi -purpose recreation component, meeting, and classroom space as well as
utdoor plaza/activity spaces, The new library will be a modern library that Includes collections but makes room for
e community to create their own Information and make connections,
le Previous Needs Assessment if applicable
Market Segment Research
Identify peer cities and peerlospirational libraries
Existing community partnerships
Potential community partnerships
Goals and criterlarfor successfrom the libraries and city perspective (be thinking about this)
Anything else we should know?
etermine project goals, visions, and crit
rategize:
0 Library Discovery Tours (identify libraries, participants, and schedule)
0 Community Meetings: dates, times, participants
0 identify key leaders to Interview and determine timeline
0 Review questions for online survey (720 design will send in advance for the
review)
0 Include city plannino to understand the demouranhics of the Cit nowand
entify and review peer libraries/cities and discuss how they relate to the City of Anna's vision,
iscovery Tours: 720 design will arrange librarian led of tours of relevant local and regional libraries,
ollEverywhere tool for review by the Executive team, Based on feedback, we will customize questions and
eetings (3 per day over 3 days) will be offered both in -person and virtual,
akeholder/Leadership Interviews: 720 design will prepare a draft leadership Interview discussion guide for review by
e Executive team and customize questions as required. 720 design will prepare a "sign-up genius" for leaders and
IBRARY CONSULTING
November 2nd, 2021
mail sessions are included
with
the option to Include a
large Leadership Group Workshop with
follow-up.
uestions and one qualitative "open end" questions, recommend strategies for maximum participation, program, test,
nd launch the survey, monitor response rates, analyze the data, summarize key findings and review the findings with
e project team. The city/library will be responsible for posting the survey link on Its website and social media and
romoting survey participation, If the city/library desires to provide hard/paper copies, the library will be responsible
r inputting those responses.
urs, and InFormation regarding demographics and peer libraries to Imorm the discussion about colleMons,
chnology, and staffing to determine:
1. Planned physical collection by NF, Fic, Mc, Easy e tco
2. Planned digital collection
1 Types of programs to be considered
4
Technology strategies
a #3, Snace Prouram Development Meeti
e final space program will be presented with area/roo
eeting 114o Adjacency Diagram and Site Test Fit6
djacency diagram (and/or matrix) workshop to clete
eliverables:
Narrative of exterior and interior design criteria.
Sustainable design goals and preferences, including a preliminary LEED Project Checklist if
desired.
Color adjacency diagram or matrix.
nal report.
ona rary onsu ng: es g
EE:
e ro ose to accom lish the above sco e of work in accordance with sco e listed above on a Lum Sum
he Lump Sum fee will be:
brary Consulting Contingen
djacency diagram (and/or matrix) workshop to clete
eliverables:
Narrative of exterior and interior design criteria.
Sustainable design goals and preferences, including a preliminary LEED Project Checklist if
desired.
Color adjacency diagram or matrix.
nal report.
ona rary onsu ng: es g
EE:
e ro ose to accom lish the above sco e of work in accordance with sco e listed above on a Lum Sum
he Lump Sum fee will be:
brary Consulting Contingen
IBRARY CONSULTING
November 2nd, 2021
moving forward on this project as subject matter expert, interior design, and FFE. As subject matter expert, 720
esign will act In the role of the city of Anna's Library project champion to ensure that the promises and expectations
stablished to date are delivered upon throughout the entire process up to the ribbonwcuttlng and opening of the new
brary.
terior Design In collaboration with the Architect Selected 1.5% of construction costs
rniture, Fixtures, and Equipment Selection & Specification 7*5% of the HE budget
r miscellaneous rre selection an sped cation an OL er scope as nee e
ourly Rates:
aureen Arndt, Principal/Project Manager: $216/hour
teriors Project Manager: $196/hour
M Project Manager: $180/hour
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ipping. Travel outside the region (90�mlle radius) will be billed at cost for Discovery Tours.
HANGE OF SERVICE:
hange of service. Prior approval from the owner will be received before any additional services are executed,
CHEDULE:
eliverables should coincide with the City of Anna project schedule.
een Arndt, AIA, IIDA 11/02/21
�J 5" 11�1
nclosures:
XHIBITA: General Conditions of Agreemen
THE CITY OF
Anna Public Library Engagement Task Force Meeting Agenda
Meeting Date:
Meeting Time:
Meeting Location
Meeting Type:
Meeting Attendees
Discussion Ite
Wednesday, December 8,2021
6:30pm — 8:00pm
Anna City Hall, 101 S Powell Parkway, Ana, TX 75409
Closed (Task Force/Staff/Consultants Only)
APLE Tasl< Force
City Staff
Project Advocates
720 Design
1. Task Force Role &Responsibility (6:30-6:45)
a. Introductions
b. Pre -Design Role
c. Design Process Role
d. Construction Process Role
2. Project Overview (6:45 — 7:00)
a. Bond Package
b. Project Location
c. Project Budget
3. Presentation by 720 Design (700-7:35)
a. Space Planning and Programming
4. Project Charter (735-7:50)
a. Reason for the Charter
b. Charter Components
c. Charter Process
5. Library Discovery Tours
6. Next Meeting Date and Time
7. Adjournment (8:00)
S. Action Items:
City Staff/Project Advocates
City Staff
720 Design
Project Advocates
City Staff/720 Design
City Staff
City Staff
Task Completion