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HomeMy WebLinkAboutThe Interlocal Purchasing System (TIPS).pdfRESOLUTION STATE OF TEXAS ) TO THE REGION VIII COLLIN % EDUCATION SERVICE COUNTY OF ) CENTER WHEREAS, City of Anna ,Texas, personal to the authority granted by (Named Ciry or Camry Goverment) Sections 271.081-271.083 Local Government Code, V.T.C.A., as amended, desires to participate in the described purchasing program offered by the Region VRI Education Service Center, and in the opinion that by participating in this program, will be highly beneficial to the taxpayers through the anticipated savings to be realized, now therefore, be it RESOLVED that the City of Anna request a stated need for participation in: (timed Ciry or County Gucermnenp 1XI The Interlocal Purchasing System (TIPS) whereby Philip Sanders is authorized and directed In sign and deliver any and all (Name ojAurhoriz]nKPersor� necessary requests and decrements in correction therewith for and on behalf of the City of Anna . (Named Go, or County CovanmenQ I certify that the foregoing is a one and correct original Resolution duly adopted by the City of Anna and is filed on record at the TIPS office. (NmM Ciry or Cowry Go vnmenr) In witness thereof, I have hereunto set my hand and affixed my official seal this 12thdayof February, 20D-8 By: (AvNorizinK.G%,wmre) _ i Kenneth Pelham (PnmedAudmr w,Xa ) Mayor, City of Anna (nd 1 Thiskeol document rrdll remain ciawwon file unffieithernartvsevers the n¢reentent INTERLOCAL AGREEMENT Region Vlll Education Service Center rr TEXAS COUNTY, CITY or GOVERNMENT ENTITY County, City or Govemment'Entity Name County -District Number (If applicable) Region VIII Education Service Center 225 - 950 County -District Number Texas Education Code §6.002 permits regional education service centers, at the direcfion of the Commissioner of Education, to provide services to assist County, City or Government Entities in improving performance and increasing the efficiency and effectiveness of operations Authority for such services is granted under Texas Government Cate §§ 791.001 et seq as amended. This Interlocal Agreement (hereinafter the "Agreement") is effective 'F¢.�, 12; 20DR and shall be automatically renewed unless either party gives sixty (60) days prior written notice of non- renewal, This Agreement may be terminated without cause by either party upon (60) days prior written notice, or may also be determined for cause at anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty (30) day period to cure any breach. Statement of Services to be Performed: Region VIII Education Service Center, by this Agreement, agrees to provide cooperative purchasing services to the above-named County, City or Government Entity through a Program known as the The Interlocal Purchasing System (TIPS) Program. The purpose of the TIPS Program shall be to obtain substantial savings for participating public schools; colleges and universities; county, city and/or government entities through volume purchasing. Role of the Purchasing Cooperative: 1. Provide for the organizational and administrative structure of the program. 2. Provide staff time necessary for efficient operation of the program. 3. Receive quantity requests from entities and prepare appropriate tally of quantities. 4. Initiate and implement activities related to the bidding and vendors selection process. 5. Provide members with procedures for ordering, delivery, and billing. Role of the County, City, or Governmental Entity: Commit to participate in the program by an authorized signature in the appropriate space below. 2. Designate a contact person for the cooperative. Page 2 of 3 INTERLOCAL AGREEMENT, continued 3. Commit to purchase products and services that become part of the official products and services list when it is in the best interest of the member entity. 4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by the Purchasing Cooperative. 5. Accept shipments of products ordered from vendors in accordance with standard purchasing procedures. 5. Pay vendors in a timely manner for all goods and services received. General Provisions: The Parties agree to comply fully with all applicable federal, state, and local statutes, ordinances, rules, and regulations in connection with the programs contemplated under this Agreement. This Agreement is subject to all applicable present and future valid laws governing such programs. This Agreement shall be governed by the law of the State of Texas and venue shall be in the county in which the administrative offices of RESC VIII are located which is Titus County, Texas. This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered by its terms, and it may not be modified in any manner without the express written consent of the Parties. If any term(s) or provisions) of this Agreement are held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions of this Agreement shall remain in full force and effect The Parties to this Agreement expressly acknowledge and agree that all monies paid pursuant to this Agreement shall be paid from budgeted available funds for the current fiscal year of each such entity. Before any party may resort to litigation, any claims, disputes or other matters in question between the Parties to this Agreement shall be submitted to nonbinding mediation No Party to this Agreement waives or relinquishes any immunity or defense on behalf of themselves, their directors, officers, employees, and agents as a result of its execution of this Agreement and performance of the functions and obligations described herein. This Agreement may be negotiated and transmitted between the Parties by means of a facsimile machine and the terms and conditions agreed to are binding upon the Parties. Authorization: Region VIII Education Service Center and The Interlocal Purchasing System (TIPS) Program have entered into an Agreement to provide cooperative purchasing opportunities to County, City, and/or Government Entities. Page 3 of 3 INTERLOCAL AGREEMENT, continued This Agreement was approved by the governing boards of the respective parties at meetings that were posted and held in accordance with the Texas Open Meetings Act, Texas Government Code ch. 551. Title : uthorized S'gn�ature o do s� v th escective pai Ho to this Agreement. Thai ividu f einm n P.1 y.�are eut — B t1 Mr. arvey B. ohenbe T@le: Executive Director Region VIII ESC a-/..1 t2W Date Data Q �1i � � � �agt�S Entity Purchasing Contact Person 1\l N. Power\( Pkwi.r Street Address 'P o, 95X City, state Zip q"AZ- d124 - 297-5 Purchasing Contact's Telephone Number 412-9Z4-2XO20 Purchasing Contact's Fax Number PSan,42.f5P Arlt 4,OXaS_aMV Purbhasing Contact's Email Address A C ..�.•,.• .' Jr Entity Tectindlogy Cont Pe to Y\tasay-It r -1 X _45tts& City, State Zip Technology Contact Telephone No. Technology Contact Fax Number Technology Contact's Email Address Please send two signed original Interlocal Agreements to the Region VIII ESC, Attn: Mr. Harvey B. Hohenberger, Jr., Executive Director, Region VIII Education Service Center, PO Box 1894, Mt. Pleasant, Texas 75456-1894. Upon execution, a signed original will be returned to the Purchasing Contact listed above.