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HomeMy WebLinkAboutRes 2012-10-04 General Eng Serv for Water System.pdfCITY OF ANNA, TEXAS RESOLUTION NO. 2012-10-04 A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING A GENERAL ENGINEERING SERVICES — TASK AUTHORIZATION FOR WATER SYSTEM IMPROVEMENTS WHEREAS, the City Council ("City Council") of the City of Anna, Texas ("City") has determined that the City is need of hiring an engineering firm to provide general engineering services to assist the City in its governmental functions to benefit the health, safety and welfare of the citizens and the general public; and WHEREAS, the City Council has previously determined, based on submissions received from various engineering firms, that the most highly qualified provider of such services on the basis of demonstrated competence and qualifications was Birkhoff, Hendricks & Carter, L.L.P.; and WHEREAS, with the growth that is now occurring in the city, it will soon be necessary to construct certain improvements that will allow the introduction of surface water into the city's water distribution system; and, WHEREAS, staff has received a Task Authorization from Birkhoff, Hendricks & Carter, L.L.P., for the design of construction plans for the required water system improvements; and, WHEREAS, money expended to pay for engineering services prior to the issuance of the project bonds would be reimbursed to the Water & Sewer fund balance; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval of General Engineering Services — Task Authorization. The City Council hereby approves the General Engineering Services — Task Authorization for water system improvements attached hereto as Exhibit 1, and authorizes, ratifies and approves the City Manager's execution of same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Task Authorization. RES. 2012-10-04 General Eng. Serv. For Water Sustem Improvements PAGE 1 OF 2 10-09-12 PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 9t" day of October, 2012. ATTEST: D N a Wilkison, City Secretary RES. 2012-10-04 General Eng. Serv. For Water Sustem Improvements PAGE 2 OF 2 10-09-12 BHZKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 Dallas, Texas 75243 Fax (214) 461-8390 Phone (214) 361-7900 JOHN W. BIlLKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E. PAUL A. CARLINE, P.E. MATT HICKEY, P.E. ANDREW MATA, JR, P.E. JOSEPH T. GRAJEWSKI, III, P.E. Mr. Philip Sanders City Manager City of Anna 111 North Powell Parkway Anna, Texas 75409 September 29, 2012 Re: General Engineering Services — Task AuthorizationOrder Surface Water Implantation — Phase I Water Distribution System Improvements Dear Mr. Sanders: In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Authorization Order letter for services related to the preparation of specifications, bidding documents and contract administration for the Surface Water Implantation — Phase I Water Distribution System Improvements. GENERAL PROJECT DESCRIPTION This project consist of the construction of Phase I water distribution system improvements necessary to initiate the City of Anna's use of treated surface water through it's its existing agreement with the Greater Texhoma Utility Authority (GTUA). The project scope includes design of three (3) GTUA treated surface water take points off the existing GTUA potable water supply line. Each take point will deliver treated water to the existing City of Anna ground water production sites and blend the GTUA treated surface water with the City of Anna ground water in existing or proposed ground storage facilities. Improvements necessary for each take point are summarized as follows: 1. South Grayson Take Point (Anna Well Site 7 & 8): a. Connection to GTUA Treated Water Supply Line. b. Approximately 600 Linear feet of 12 -inch Water Supply Line. c. GTUA meter station. d. 500,000 gallon Ground Storage Reservoir. e. 1.5 MGD High Service Pump Station. 2. West Well No. 3 & 4 a. Connection to GTUA Treated Water Supply Line. Mr. Philip Sanders General Services Task AuthorizafronOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 2 of 11 b. Approximately 5,350 Linear feet of 12 -inch Treated Water Supply Line. c. GTUA meter station. d. Connection to Anna's existing 300,000 Ground Storage Reservoir. 3. North Well No. 2 a. Approximately 1,600 Linear feet of 12 -inch Treated Water Supply Line. b. GTUA Meter Station. c. Connection to Anna's existing 300,000 gallon ground storage reservoir. 4. South Well No. I & 5 a. Connection to GTUA Treated Water Supply Line. b. Approximately 2000 Linear feet of 12 -inch Treated Water Supply Line. c. GTUA Meter Station. d. Connection to Anna's existing 300,000 gallon ground storage reservoir. A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task AuthorizationOrder. Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: Opinion of Probable Construction: $1,942,050 Quality Control and Materials Testing (2.0%): $ 38,850 Construction Inspection Services (2.5%): $ 48,550 Basic Engineering and Additional Services: $ 271,600 Land Rights Acquisitions (2.3 acres): 58,550 Total Project Budget: $2,359,600 A copy of our itemized opinion of cost is attached as Exhibit B. SCOPE of SERVICES Part I: Preliminary Engineering Report Prepare a preliminary engineering report that re -confirms or revises the assumptions, evaluation, conclusions and recommendations as presented to Anna City Council on February 28, 2012 and again on September 25, 2012. The engineering report will confirm the GTUA Potable Water Line tap locations, sizes of the water supply lines to each take point, the capacity and configuration of the new Texas American Public Works Association 2010Awardee Environmental Project of the Yea' $10 - $100 Million I:leityadmintadministmtiMnnaOM'ityco il\city—.il\2012\10-09-12Utem 7-,.ate,s3temimpmzmmN\item7-c03029d20121004—f—te implementation-tmkauth«i� tionf nt ap—t eel mlNa.d-1: 7015 —tdfavnl2 —f—e f t qementd-. Texas Pirn1 F526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 3 of 11 South Grayson High Service Pump Station; and provided provision of updated opinions of project cost. Part II: Design Phase Preparation of construction plans, specifications, bidding phase services and construction administration phase services for the following: A. Construction Plan -Profile Sheets prepared at a scale of not less than l"-- 20'. B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of required Dallas Area Rapid Transit Permits, as required. G. Preparation of required Texas Department of Transportation permits, as required. H. Coordination with other Franchise Companies. I. 2 -Design review meetings. J. Opinion of Probable Construction Estimate, K. Prepatution of Specifications and Contract Documents. L. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. M. Printing of preliminary plans and specifications for review by the City. Part III: Bidding: Phase A. Assist the City staff in advertising for bids. This will include e -mai ling "Notice to Contractors" to contractors experienced in this type of construction. City will have Notice published in local newspaper. B. Sell bidding documents to potential bidders and their suppliers and other parties. C. Provide bidding documents to City of WaxahachieAnna, Dodge Reports, and two other parties requested by the City. D. Assist during opening of bids and provide bidding tally sheets. Texas American Public Works Association 2010Awardee Environmental Project of the Year $10 - $100 Million hkity ad d.WmWst.U.\..th.\d1y camcM ity—i1\2012\10-09-12\it— 7 - eater *t— impmtemmU\itm 7 -03029d20121004 =fam tater impl—wion-task amh d tit f at .V -.-t Rl Wffi d -1A7015 td.l---2012 surf tater implementation\auf—tater implcm wd--task..d-izai.f tagre—Ld— 7e-ras Firm F526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 4 of 11 E. Provide bid tabulation to City and contractors who submitted bids. F. Obtain the following information from the lowest bidder: 1. Past work history,. 2. Physical resources to produce the project. Formulate opinion from information received and provide the City a summary of the opinion for their use in selection and award of the construction contract. G. After award of contract, furnish ten sets of prints of the final plans, specifications and contract documents to the City for construction use by the City and Contractor. Part IV: Construction Phase A. Attend a pre -construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Engineer. Review by the Engineer does not relieve the Contractor of any responsibilities, safety measures or the necessity to construct a complete and workable facility in accordance with the Contract Documents. D. Provide written responses to requests for information or clarification to City or Contractor. E. Prepare and process routine change orders for this project as they pertain to the original scope of work. F. Prepare monthly pay request from information obtained in the field. G. Accompany the City during their final inspection of the project. H. Recommend final acceptance of work based on information from the on-site representative. I. Prepare Record Drawings. Utilizing on-site representative and Contractor construction record information, consultant will prepare one set of 22"x 34" Texas American Public Works Association 2010Awardee Environmental Project of the Year $10 - $100 Million 1:\city eduunlidadnis0atim neitm�ciry couarinaity mmrciI12012\10119-12litem 7 -„iter system imprnemm6NWm 7 -c03029 d20121004 surface mater implementation -task authmv tim format .g—t.1 redfi—dmAA7015 motdM—\2012 f matavwmntdoex Texas Firm F526 W. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 5 of 11 reproducible record drawings on mylar and one set of electronic image files in Adobe Acrobat file format. Part V: Additional Services A. Design, Property and Construction Surveys. B. Preparation of Plat and Field Note Descriptions for expected drainage and/or utility easements required for the project. Four (4) easement descriptions are included for the purpose of establishing a budget for this phase of work. C. Geotechnical Evaluations and recommendations for the South Grayson Take Point proposed Ground Storage Reservoir and High Service Pump Station. The Geotechnical evaluation and report will be performed by a sub -consultant to be approved by the City of Anna. D. Coordination and meetings with the GTUA for the final determination of the water supply tap locations, meter stations and SCADA system requirements. We expect at least three (3) meetings for this effort. D.E. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. Part V: Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Landscape architecture. F. Flood plain reclamation plans. G. Trench safety designs. H. Quality control and testing services during construction. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:icityadmin\administmtim\mthakityco ilkity couircil\2012\10-09-12\item7--tmsystcm imptmem.Wite 7-c03029d2012100.1 s f­wimplemrntution- k d-imtim[mmat ag—tulmdli.dm.A:v015rotd�\z012mffam ­tMimpl-1.6mvmr.'.t.implemenmi-n Sk.1h. A.f tag__.Ldn Te -vas PirniF526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 6 of 11 I. Services in connection with condemnation hearings. J. Phasing of Contractor's work. K. On-site safety precautions, programs and responsibility. L. Consulting services by others not included in proposal. M. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). N. Traffic engineering report or study. O. Title searches. COMPLETION SCHEDULE Notice to Proceed From City ........................................... October 1, 2012 Preliminary Engineering Report .................................... October 15, 2012 Submit Preliminary Plans to City for Review ................ January 1, 2013 Submit Plats and Field Notes for Easements: ................... January 1, 2013 Complete Final Plans ..................................................... February 15, 2013 Land Rights Acquisitions: ............................................... By the City of Anna Advertise Project for Bids (after land rights secured): .... May 2, 2013 Receive Bids................................................................. May 23, 2013 Award Construction Contract: ......................................... June 4, 2013 Notice to Proceed with Construction: .............................. July 2, 2013 Construction Phase ........................................................ 12 months after notice to proceed with construction FEE NOT TO EXCEED AMOUNT Basic Services Payment for the Basic Services described under Parts I, II, III and IV, shall be on a Lump Sum Basis in the following Amounts: Part I Preliminary Engineering Report .................................................................$9,200 Part H Final Design Phase: ............................................................................. $180,000 Part III - Bidding Phase: ....................................................................................... $2,900 Te_rasAmerican Public Works Association 2010Awardee Environmental Project of the Year $10 - $100 Million I^city odmin�administratimMafiakity c—ipcity cmncil OM10 094AR— 7 —1—pt.. sptem imp --tem 7-03029d20121004 solace mttt implem Wiaa cask authori�tim f at ap2eementcrl rtdli-d—IA7015 cmtdn4.—\2012surfaceasterimpkmmtatimkwdf water implemmtatim-taskamhmimamf taV—Ld— Texas Firm F526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 7 of 11 Part IV- Construction Phase........................................................................... $34,500 Total Amount, Basic Services (Parts I—HHV):......... $230,600; . COnnnent [CM11: Should this amount be $226,600? Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million l:city admintadministmtimtnadiatcity.ounciMity.-iP2012V0-09-121item7-„nterslstemimpaa ..mtslit.m7-.03029d20121001 surface paler implementation -task enUrorir tion format aglaemmt ul redii—d—JA7015 f« t ate.. Lde... 7zras Firm F526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 8 of 11 Additional Services For the Additional Services described in Part V, we propose to be compensated on a salary cost basis times a multiplier of 2.35, with expenses at actual invoice cost times 1.10. Automobile mileage for special services will be invoiced at $0.50 per mile. We suggest you budget approximately $ 41,000 in the following amounts for our services for this project: A. Design, Boundary and Construction Control Surveys ......................... $12,500 B. Preparation of Plats and Field Note Descriptions (4 each): ....................... $8,000 C. Coordination and Meetings with GTUA ...................................................$4,000 D. Geotechnical Evaluation and report: ....................................................... $15,000 E. Printing of Final Plans and Specifications ............................................. $1,500 Total Amount, Additional Services (Part M: .............. $41,000 Total Amount Not To Exceed: $271,600 Comment [CM2]: Should this amount be $267,6007 Texas Board of Professional Land Surveying Contact Information Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. If this General Engineering Services Agreement Task Authorization Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Arra and are available to discuss this task further at your convenience. Sincerely yours, Gary C. Hendricks, P.E., R.P.L.S. APPROVED FOR THE CITY OF ANNA, TEXAS Mr. Philip Sanders, City Manager Date TexasAneriean Public Works Association 2010Awardee Environmental Project of the Year $10 - $100 Million V: ily ad minWauni*trtim\natha\dtycnmeilkity c .il\2012\1009-12\ilem7-naters,5tem impmcemmts\item7- c03029d20121004 surface xatcrimplemmtelion-task eu0ro�lim Cmmal agreement crl mdli-d—L\7015 emtdeelsmea\2012 f—t eg7cemenLd— Teras Firm F526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation —Phase I Water Dist. System Imp. September 29, 2012 Page 9 of 11 cc: Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:kity dmintaaminictrati-V.thakity.o .Wity awm:it12012U0-09-12Nitem 7 - eater.3 4m impro sment.\item 7 -.03029 a2012100J sutarc eater imptemrntetion- A amhwir tion t e ap{eement.1 redli-d IW015—w,A.—\t012 -t.r—tg imple,—gatim- sk-amhorimfi—r—tN7—std— Taws Firn1 F526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 10 of 11 Exhibit A - Project Location Map Texas American Public Works Association 2010Awardee Enviromnental Project of the Year $10 - $100 Million l.kityadminWministmtim\mffia\cityc ii\city—il\M12\1009-12\item7-halersystem impms—.U\item7-c03029d201210W wdace haler implementation-task.thodzaim(mat ag=mmt Irl mdfi-doml:\7015 r IdoA m,a\z01z Teras Firm F526 Mr, Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp. September 29, 2012 Page 11 of 11 wph WEl1 NE 7") S. ATM T 0.3Y0 W. 0.9G Sev. LBS a EIEYATED AHH _... If ro9A: 0 S ORAYSON 2013 } X1, PROPOSED PROPOSED PUMP STATION & "r €: TAKE POINT 0.50MG RESERVOIR _. f i § GTUA TREATED WATER SUPPLY LINE WEST WELL 3A4 _ Wtll; 0.71 MOD (495 o,2Yc (496 Spm) ELEVATED X - - w9h Srn1.57 MO,300 9Pm� 01— Slmap.a 3300,000 Oe. ( Hr __ FY 7862 0 lea PROPOSED TAKE POINT ICU NORTH WEu. z Wolf; ou YOD (150 Spm) High Sm, 1.58 YGD(1,100 p ) • c ad sh .: s0o,aoo ca 2013:y'' _ PROPOSED y ! Sotmi WELL 1sa - „ TAKE POINT W u, otu Y� (573 Spm) € wph s r1.s3 Yt,loo Spm) q t �= 1 oroana si9ro 00o rbi. 1' i FX�_ (�i 1 a v. Y SOUM PIAHf CNA TAKE OOINT C.R. 411_- ' — M9h Srv: 3.94 Y�(Y,733 ppm) r Cround 3 .: 1.50 YO RMCHO", HHKNDr2ICKS & CARIIEP, L.L.P. CITY OF ANNA, TEXAS IHC R 1OPE4ffiONALENGERHERS CAPITAL IMPROVEMENTS PROGRAM pt�.E,,,w 9£E W A,ill. L 11910 TT—T526 WATER DISTRIBUTION SYSTEM OrtanillaAve, SUu F00 ' ne6�Te�9u<1 (zu)3s1.19aa BLENDED WATER SYSTEM - OPTION T Vu/t1- Aab H{hlals�Y.e\ID111t5�bpV819mb1 pwoi reser, mat rile tai na sore — morin e' ... a an.�a Texas American Public Works Association 2010Awardee Environmental Project of the Year $10 - $100 Million Mcity admin\adminishetimina0m\city coun&ity mwxiP2012\4"9-121iI-7-eater s}a—impml mlAitem7- cO3029120121004 suf xtcf impl—tetio4- 1, authmimUm format agn:emad erl redlined -1:\7015 xOtde11—\2012 auf eater impleme wi-\—fi-1later impl—tation 4.A wh fiz tiM r t afire 1-doce Texas Fb7n F526 Mr. Philip Sanders General Services Task AuthorizationOrder: Surface Water Implementation — Phase I Water Dist. System Imp, September 29, 2012 Page 12 of 12 Exhibit B — Opinion of Probable Project Cost BIRKROFF, HENDRICKS & CARTER, L.L.P. Project No. Cont-Dev. PROFES$ION�AL ENGLNEERS Client: CITY OF A 0T.k TE-vAS Date: 1# 1'' Project: 311eterDi:mbutiou lu=oveueats Option 3 (_013 Onh'1 Sisiace Rater la?}leneatatan - Reserta7ir Blende3 System By: C{'H EN-GL\EER'S OPE�JO\ OF CONSTRUCTIOti COST fem. o. I Quantity unit Price Dant S. Grayson Ground Water Site - Delivery Point (2013) 1 Czmect to Emstia; 24 -inch GTTJA S Lire 1 Fa_ $15,000.04 $ 15A00 2 12-bDaWate Supply Line 550 LF. $-04.09 $ 22,400 3 12 -inch Rater S lyLire State R01V Crossing 100 LF- $33,0.00 $ 35.000 4 GraNiouHiahSenice P=p Station 1 L, S. $700;030.00 S 700,000 5 Gasson0.50-3,GGroua3Storage Ras enok 500,000 Gat W-80 $ 400,000 5 GTUA YaterStationandSC_4DA I Ea $50.009.00 5 AM Grayson Delivery Point Subtotal: $ 1222 000 Nest Ground 'Vater Site - Delivery Point (2013) 7 Coact to E4istinnv 24 -inch rww. swi, Lim 1 Er_ $15,000.00 S 15,000 8 12 -inch Nater Supply Lina 5,100 LF. $40.00 $ 20-1.000 9 12 -inch Water Supply Lite Railroad Crossing 150 L.F. 5350.00 S 52.500 10 12-iuchWatar SupplyLiueStateRoIVCiossin, 100 LF. $350.00 $ 35.000 11 GTUA Mater Station and SCADa 1 Ea. 550,009.00 $ X000 WsntDeliveryPointSubtotal: $ 3,:6500 North Ground Water Site - Delhers Paint 1(Will 12 -inch Rater Supply Line connect fircm-n West supply line* 1,600 LF. 5.10-00 $ 64.000 2 GTUA 2,fet;rStation and SC'ADA 1 Ea. $SO,OCk20O 5 50,000 North Deiivern•Point Subtotal: $ 114,000 South Ground Water Site- Dearm, Point (2013) 3 Coanect to F -ad t nr, 24-iach GTUA Suppl s, Liu: t Ea. $15,000.00 $ I1000 4 12 -inch Rater Supply Line 200 LF. 540.00 $ 8,000 5 GTUA Meter Station and SCADA I Fa. $50,000.04 $ 50,000 South Delivery Point Subtotal: $ 73,000 Total Amonut• S 1765 500 Continseacy 1045 S 176.550 C'onstraction Subtotal: $ 042,050 Materials Testing and QualityControl: 2AM $ 38,841 C'anstractionInspection Senices: 2.59E $ 48551.25 Land Rights for Supply Line (2 Most Easement) 23 Ac. $25.00000 S 58 S44 Professional Fees (Engineering, Geotech, Surveying, £asementPre Prep): $ 1600 Project Total: $ 4 X82t'6E: j16' S 1,044 TexasAluerican Public Works Association 2010Awardee Environmental Project of the Year $10 - $100 Million LkityadminkAminiOratimtnaatakityc cilkity—i1t20120009-12liten7--te .l7 temimprmzmanstitem7-c03029d2012lOO4w 'sc-tuimplemenmtion-taskewhmvatiwmtf t ag mmtalmiliae.doc.i:V015cmtde mmt2012a,,,rarctrateimplemmwion\wf ltataimplemmta6m-lnskawmagemformat amomentd— Teras Firm F526