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Home My WebLink AboutRes 2012-10-05 General Eng Serv for Sewer System.pdfCITY OF ANNA, TEXAS RESOLUTION NO. 2012-10-05 A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING A GENERAL ENGINEERING SERVICES — TASK AUTHORIZATION FOR SEWER SYSTEM IMPROVEMENTS WHEREAS, the City Council ("City Council") of the City of Anna, Texas ("City") has determined that the City is need of hiring an engineering firm to provide general engineering services to assist the City in its governmental functions to benefit the health, safety and welfare of the citizens and the general public; and WHEREAS, the City Council has previously determined, based on submissions received from various engineering firms, that the most highly qualified provider of such services on the basis of demonstrated competence and qualifications was Birkhoff, Hendricks & Carter, L.L.P.; and WHEREAS, with the growth that is now occurring in the city, it will soon be necessary to construct certain improvements to the wastewater collection system; and, WHEREAS, staff has received a Task Authorization from Birkhoff, Hendricks & Carter, L.L.P., for the design of construction plans for the required sewer system improvements; and, WHEREAS, money expended to pay for engineering services prior to the issuance of the project bonds would be reimbursed to the Water & Sewer fund balance; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval of General Engineering Services — Task Authorization. The City Council hereby approves the General Engineering Services — Task Authorization for sewer system improvements attached hereto as Exhibit 1, and authorizes, ratifies and approves the City Manager's execution of same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Task Authorization. RES. General Eng. Serv. For Sewer Sustem Improvements PAGE 1 OF 2 10-09-12 PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 9t" day of October, 2012. ATTEST: APPROVES: f _ Nat a WI kison, City Secretary Mayor, Mi RES. General Eng. Serv. For Sewer Sustem Improvements PAGE 2 OF 2 10-09-12 BI OFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 Dallas, Texas 75243 JOHN W. BIRKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E. PAUL A. CARLINE, P.E. MATT HICKEY, P.E. ANDREW MATA, JR., P.E. JOSEPH T. GRAJEWSKI, III, P.E. Mr. Philip Sanders City Manager City of Anna 111 North Powell Parkway Anna, Texas 75409 Re: General Engineering Services — Task AuthorizationOrder Slayter Creek Interceptor Sewer Dear Mr. Sanders: Fax (214) 461-8390 Phone (214) 361-7900 September 29, 2012 In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task AuthorizationOrder letter for services related to the preparation of specifications, bidding documents and contract administration for the Slayter Creek Interceptor Sewer, from the Throckmorton Creek Meter Station to the Slayter Creek Wastewater Treatment Plant. GENERAL PROJECT DESCRIPTION This project consists of the construction of the 18 -inch diameter Slayter Creek Interceptor Sewer from the Throckmorton Creek Meter Station to the Slayter Creek Wastewater Treatment Plant. The project goal is to provide a relief interceptor sewer for the Slayter Creek Wastewater Treatment Plant which will convey sanitary sewer flows in excess of the treatment plant permitted capacity into the North Texas Municipal Water District's Upper East Fork Regional Interceptor System. The project location map is attached as Exhibit A shows the general project route and limits. Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: Opinion of Probable Construction: $745,525 Quality Control and Materials Testing (2.5%): $ 18,650 Construction Inspection Services (2.5%): $ 18,650 Basic Engineering and Additional Services: $1465100 Land Rights Acquisitions(2.5 acres): 61,000 Total Project Budget: $989,925 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 2 of 9 A copy of our itemized opinion of cost is attached as Exhibit B. SCOPE of SERVICES Part I: Preliminary Engineering Report Prepare a preliminary engineering report that re -confirms or revises the assumptions, evaluation, conclusions and recommendations as presented to Anna City Council on February 28, 2012 and again on September 25, 2012. The engineering report will establish the recommended route, re -confirm pipe size and capacity; determine easement requirements and identify property owners; and provided updated opinions of project cost. Part II: Design Phase Preparation of construction plans, specifications, bidding phase services and construction administration phase services for the following: A. Construction Plan -Profile Sheets prepared at a scale of not less than 1"= 20'. B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of required Texas Department of Transportation permits, as required. G. Coordination with other Franchise Companies. H. 2 -Design review meetings. I. Opinion of Probable Construction Estimate. J. Preparation of Specifications and Contract Documents. K. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. L. Printing of preliminary plans and specifications for review by the City. Part III: Bidding Phase A. Assist the City staff in advertising for bids. This will include e -mailing "Notice to Contractors" to contractors experienced in this type of construction. City will have Notice published in local newspaper. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:\city admin\administmtion\natha\city council\city council\2012\10-09-121item 8 - wastewater system improvements\item 8 - c03029 d20121004 slayter cr interceptor -task authorization format agreement crl redline.docxl:\7015 contdev\anna\2012 slayter creek interceptor sewer\slayter cr interceptor -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 3 of 9 B. Sell bidding documents to potential bidders and their suppliers and other parties. C. Provide bidding documents to City of WaxahachieAnna, Dodge Reports, and two other parties requested by the City. D. Assist during opening of bids and provide bidding tally sheets. E. Provide bid tabulation to City and contractors who submitted bids. F. Obtain the following information from the lowest bidder: 1. Past work history., 2. Physical resources to produce the project. Formulate opinion from information received and provide the City a summary of the opinion for their use in selection and award of the construction contract. G. After award of contract, furnish ten sets of prints of the final plans, specifications and contract documents to the City for construction use by the City and Contractor. Part IV: Construction Phase A. Attend a pre -construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Engineer. Review by the Engineer does not relieve the Contractor of any responsibilities, safety measures or the necessity to construct a complete and workable facility in accordance with the Contract Documents. D. Provide written responses to requests for information or clarification to City or Contractor. E. Prepare and process routine change orders for this project as they pertain to the original scope of work. F. Prepare monthly pay request from information obtained in the field. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\city admin\administration\natha\city council\city council\2012\10-09-12\item 8 - wastewater system improvements\item 8 - c03029 d20121004 slayter cr interceptor -task authorization format agreement crl redline.docxl:\7015 cwntdev\anna\2012 slayter creek interceptor sewer\slayter cr interceptor -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 4 of 9 G. Accompany the City during their final inspection of the project. H. Recommend final acceptance of work based on information from the on-site representative. I. Prepare Record Drawings. Utilizing on-site representative and Contractor construction record information, consultant will prepare one set of 22"x 34"reproducible record drawings on mylar and one set of electronic image files in Adobe Acrobat file format. Part V: Additional Services A. Design, Property and Construction Surveys. B. Preparation of Plat and Field Note Descriptions for expected drainage and/or utility easements required for the project. Four (4) easement descriptions are included for the purpose of establishing a budget for this phase of work. C. Geotechnical evaluations and recommendations for the route selected. The Geotechnical evaluation and report will be performed by a sub -consultant to be approved by the City of Anna. D. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. Part VI: Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Landscape architecture. F. Flood plain reclamation plans. G. Trench safety designs. Texas American Public Works Association 2010 Aivardee Environmental Project of the Year $10 - $100 Million (:\city admin\administration\natha\city council\city council\2012\10-09-12Utem 8 - wastewater system improvementAitem 8 - c03029 d20121004 slayter cr interceptor -task authorbation format agreement erl redline.docxl:\7015 conldev\anna\2012 slayter creek interceptor sewer\slayter cr interceptor -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 5 of 9 H. Quality control and testing services during construction. I. Services in connection with condemnation hearings. J. Phasing of Contractor's work. K. On-site safety precautions, programs and responsibility. L. Consulting services by others not included in proposal. M. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). N. Traffic engineering report or study. O. Title searches COMPLETION SCHEDULE Notice to Proceed From City ............................................. October 1, 2012 Preliminary Engineering Report ...................................... October 15, 2012 Permission to Survey Obtained .........................................November 1, 2012 Submit Preliminary Plans to City for Review ................. January 1, 2013 Submit Plats and Field Notes for Easements: .................... January 1, 2013 Complete Final Plans ....................................................... February 15, 2013 Land Rights Acquisitions: ................................................. By the City of Anna Advertise Project for Bids (after land rights secured): .... May 2, 2013 Receive Bids.................................................................... May 23, 2013 Award Construction Contract: ........................................... June 4, 2013 Notice to Proceed with Construction: ................................ July 2, 2013 Construction Phase.......................................................... 12 months after notice to proceed with construction FEE NOT TO EXCEED AMOUNT Basic Services Payment for the Basic Services described under Parts I, II, III and IV, shall be on a Lump Sum Basis in the following Amounts: Part I Preliminary Engineering Report .................................................................$3,000 Part II Final Design Phase: ............................................................................... $69,000 PartIII - Bidding Phase: ....................................................................................... $2,500 Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million (:\city admin\administmtion\natha\city council\city council\2012\10-09-12\item 8 - wastewater system improvements\item 8 - c03029 d20121004 slayter cr interceptor -task authorization format agreement crl redtine.docAA7015 contdev\anna\2012 slayter creek interceptor sewer\slayter cr interceptor -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 6 of 9 Part IV- Construction Phase........................................................................... $12,500 Total Amount, Basic Services (Parts I--1I11V):........... $879000 Additional Services For the Additional Services described in Part V, we propose to be compensated on a salary cost basis times a multiplier of 2.3 5, with expenses at actual invoice cost times 1.10. Automobile mileage for special services will be invoiced at $0.50 per mile. We suggest you budget approximately $ 59,100 in the following amounts for our services for this project: A. Design, Boundary and Construction Control Surveys ......................... $34,600 B. Preparation of Plats and Field Note Descriptions (4 each): ....................... $8,000 C. Geotechnical Evaluation and report: ....................................................... $15,000 D. Printing of Final Plans and Specifications ............................................. $1,500 Total Amount, Additional Services (Part M: .............. $59,100 Total Amount Not To Exceed: $146,100 Texas Board of Professional Land Surveying Contact Information Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. If this General Engineering Services Agreement Task AuthorizationOrder meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Anna and are available to discuss this task further at your convenience. Sincerely yours, Gary C. Hendricks, P.E., R.P.L.S. APPROVED FOR THE CITY OF ANNA, TEXAS Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\city admin\administration\natha\city council city council\2012\10-09-12\item 8 - wastewater system improvements\item 8 - c03029 d20121004 slayter cr interceptor -task authorization format agreement crl redline.docxl:\7015 cwntdev\anna\2012 slayter creek interceptor sewer\slayter cr interceptor -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 7 of 9 Mr. Philip Sanders, City Manager Date cc: Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P. Exhibit A - Project Location Map Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\city admin\administration\natha\city council\city council\2012\10-09-12\ilem 8 - wastewater system improvements\item 8 - c03029 d20121004 slayter cr interceptor -task authorization formal agreement crl redline.docxl:\7015 conldev\anna\2012 stayter creek interceptor sewer\.slayler cr interceptor -task authorization format agreement.doex Texas Firm F526 W Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 8 of 9 r CR 367 PROPOSED 184NSWER CH ' L NESANI (7,500 LEF. @ 0.50% SLOPE) Qca = 4.80 MGD 5 EXISTING THROCKMORTON CREEK METER ETJ , em law WAL H nir BERK <OFF, HENDRICKS & CARTER, L.L.P. CITY OF ANNA, TEXAS PRO ANO. SWFTNO. PROPSSSIONALMOROMRS CAPITAL IMPROVEMENTS PROGRAM 4007-116 T...Finn F526 WASTEWATER COLLECTION SYSTEM ,) Dail., Tex.Greenv752lle 43 (21) 361.79 SLAYER CREEK WWTP RELIEF LINE FEBRUARY 2012 Dallas, Tesas 75247 (214) 361.7900 rmxgu z{st/12 — 4ww\+mt �a s. .\ne —term tart x. am\�tm�.tn�aogar scvE tame KM smE --- ROM W. awn ON 2^12M Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million t:\city admin\administration\natha\city counciRcity council\2012\IO-09-12Utem 8 -wastewater system improvements\ilem 8 - c03029 d20121004 slayter cr interceptor -task authorization format agreement crl redline.docxl:\7015 contdev\anna\2012 slayter creek interceptor sewer\slayter cr interceptor -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek Interceptor Sewer September 29, 2012 Page 9 of 9 Exhibit B — Opinion of Probable Project Cost BI K OFF, HENDRICKS & CARTER, L.L.P. Project No. 4007-116 PROFESSIOIi.0 EI GLNEERS Client: City of Via, Texas Ditel 14 -Sep -12 Proje-ctt Slayter Ceee Issterceptor Sewer By. Gni ENGINEER'S OPINION F CONSTRUCTION OST Item BTU. Description Quantity Unit Price I Amou t 1 ROW Preparation 75 Sta $ 340.00 $ 22.504 2 Runish & Install 13 -inch Sanitary Sever Line by Open Ciit 7,500 L.F. S 50.00 S 375,000 3 113 -inch Aerial Crossing (oT Siphon) 3 Ea $ 25,004.04 $ 75,004 4 nnsh & Install 5 -Foot Dia �taudard Manhole 25 Ea 3.4 85,OypO,�Qr 5 ��F^^u Connect to fds:uaag -Inch SeiveT 4 Ea 6.00# @$ $ 6 +E. p6 Connect to Eyiscing, S -Inch `�a ita " Sew:�er Sanitary 4 Ea g$ ,755..p0.00 � 1.400/.00 _"�JSV,0 S 4..004 Connect to E=isdag ITanhole 2 Ea 1,000.44 s 2,004 -3 Rumish & histal! Hydromcdch Seeding 16,667 S.Y. 5 3.40 50,004 .0 Runish&InstallTrench Safety Plan I Ea 5.000.00 5.000 10 Furnish& Install Trench Safety System 7,500 L.F. 2.50 18,754 11 Furnishing .Storax Water Pollution Prevewioa Plan I Es S 14,0 }.00+ 10,000 12 Iai leniewatiou of Stonn Water Rreentiorn Plan 7,500 L.F_ 1.170 s 7,504 13 Co an to UM, 1°P Headwo&s and lb�y-p ass strucnue I LS 214,000.04 20,004 Construction Subtotal: 677,7.;@ Contingencies and Miscellineons Items lVi 67,775 Construction Total: S 745,S25 Land Acquisitious 2.13 Acres 25,0N-00 $ 60.692 Quality Control and Material Testing 2.5§: 18.638 C:{rn'5trti{tiibII TIISIPE{titiner°ti1{E§ 2.5@'0 18,638 Engineerings Surveying, Easement Preparation Protect Total, USE. 146.100 989 593 5 990,00 Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\city adminladministration\natha\city councillcity council\2012\10-09-12\item 8 - wastewater system improvementA tem 8 - c03029 d20121004 slayter cr interceptor -task authorization format agreement crl redline.doexIA7015 contdev\anna\2012 slayter creek interceptor sewer\slayter cr interceptor -task authorization format agreement.docx Texas Firm F526