HomeMy WebLinkAboutRes 2012-10-06 General Eng Serv for WW Treatment Plant.pdfCITY OF ANNA, TEXAS
RESOLUTION NO. 2012-10-06
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE
CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING A GENERAL
ENGINEERING SERVICES — TASK AUTHORIZATION FOR WASTEWATER
TREATEMENT PLANT IMPROVEMENTS
WHEREAS, the City Council ("City Council") of the City of Anna, Texas ("City") has
determined that the City is need of hiring an engineering firm to provide general engineering
services to assist the City in its governmental functions to benefit the health, safety and
welfare of the citizens and the general public; and
WHEREAS, the City Council has previously determined, based on submissions received
from various engineering firms, that the most highly qualified provider of such services on
the basis of demonstrated competence and qualifications was Birkhoff, Hendricks & Carter,
L.L.P.; and
WHEREAS, with the growth that is now occurring in the city, it will soon be necessary to
construct certain improvements to the city's wastewater treatment plant; and,
WHEREAS, staff has received a Task Authorization from Birkhoff, Hendricks & Carter, L.L.P.,
for the design of construction plans for the required wastewater treatment plant
improvements; and,
WHEREAS, money expended to pay for engineering services prior to the issuance of the
project bonds would be reimbursed to the Water & Sewer fund balance;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval of General Engineering Services — Task Authorization.
The City Council hereby approves the General Engineering Services — Task Authorization
for wastewater treatment plant improvements attached hereto as Exhibit 1, and authorizes,
ratifies and approves the City Manager's execution of same. The City Manager is hereby
authorized to execute all documents and to take all other actions necessary to finalize, act
under, and enforce the Task Authorization.
RES. 2012-10-06 General Eng. Serv. For WW Treatment Plant Improvements PAGE 1 OF 2 10-09-12
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 9th day of
October, 2012.
ATTEST:
b
Na a Wilkison, City Secretary
RES. 2012-10-06 General Eng. Serv. For WW Treatment Plant Improvements PAGE 2 OF 2 10-09-12
BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
11910 Greenville Ave., Suite 600
JOHN W. BIRKHOFF, P.E.
GARY C. HENDRICKS, P.E.
JOE R. CARTER, P.E.
PAUL A. CARLINE, P.E.
MATT HICKEY, P.E.
ANDREW MATA, JR., P.E.
JOSEPH T. GRAJEWSKI, III, P.E.
Mr. Philip Sanders
City Manager
City of Anna
111 North Powell Parkway
Anna, Texas 75409
Dallas, Texas 75243 Fax (214) 461-8390
Re: General Engineering Services — Task AuthorizationOrder
Slayter Creek Wastewater Treatment Plant Upgrades
Dear Mr. Sanders:
October 2, 2012
Phone (214) 361-7900
In accordance with your request and our existing general engineering services agreement, we are pleased to
submit this General Services Task Authorization Order letter for services related to the preparation of
specifications, bidding documents and contract administration for the Slayter Creek Wastewater Treatment
Plant Upgrades.
GENERAL PROJECT DESCRIPTION
This project consists of upgrades and repairs to the Slayter Creek Wastewater Treatment Plant. The expected
scope of work includes:
1. New screw pump in the existing head works.
2. Rebuild or Replace the two (2) existing screw pumps.
3. Three new grease pumps for screw pumps.
4. Add a second step screen to existing head works.
5. Replace hydro press to handle second step screen.
6. Add dumpster pad for hydro press.
7. Roof over head works to protect Hydro press and screens.
8. Replace wash water pump with larger pump.
9. Upsize two(2) UV Disinfection Units and associated piping
10. Electrical System Upgrades
11. Remove and Replace Blower Units
The project location map is attached as Exhibit A.
Mr. Philip Sanders
General Services Task Authorization Order — Slayter Creek WWTP Upgrades
October 2, 2012
Page 2 of 9
Based on our understanding of the project requirements, our opinion of probable project budget is
summarized below:
Opinion of Probable Construction: $731,500
Quality Control and Materials Testing (0.5%): $ 3,700
Construction Inspection Services : $ 0
Basic Engineering and Additional Services: $ 81,800
Land Rights Acquisitions: $ 0
Total Project Budget: $817,000
USE: $820,000
A copy of our itemized opinion of cost is attached as Exhibit B.
SCOPE of SERVICES
Part I: Preliminary Engineering Report
Prepare a preliminary engineering report that re -confirms or revises the assumptions, evaluation, conclusions
and recommendations as presented to Anna City Council on February 28, 2012 and again on September 25,
2012. The engineering report will establish the recommended plant upgrades and re -confirm the project
budget.
Part II: Design Phase
Preparation of construction plans, specifications, bidding phase services and construction
administration phase services for the following:
A. Construction Plan -Profile Sheets prepared at a scale of not less than 1"= 20'.
B. Standard Details.
C. Special Details.
D. Cover Sheet, Location Map and Sheet Index.
E. Submittals to State Regulatory Agencies, as required.
F. Preparation of required Texas Commission on Environmental Quality, as required.
G. Coordination with Oncor Electric Deliver.
H. 2 -Design review meetings.
I. Opinion of Probable Construction Estimate.
J. Preparation of Specifications and Contract Documents.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
I:\city admin\administration\natha\city council\city council\2012\10-09-12\item 9, wastewater treatment plant improvements\item 9 - 03029 d20121004 slaytor cr wwtp upgrades -task authorization
format agreement crl redline.docxl:\7015 contdev\anna\2012 -slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526
Mr. Philip Sanders
General Services Task Authorization Order — Slayter Creek WWTP Upgrades
October 2, 2012
Page 3 of 9
K. Assist in procuring geotechnical engineering information or reports as the project
requirements dictate.
L. Printing of preliminary plans and specifications for review by the City.
Part III: Bidding Phase
A. Assist the City staff in advertising for bids. This will include e -mailing "Notice to
Contractors" to contractors experienced in this type of construction. City will have
Notice published in local newspaper.
B. Sell bidding documents to potential bidders and their suppliers and other parties.
C. Provide bidding documents to City of Anna, Dodge Reports, and two other parties
requested by the City.
D. Assist during opening of bids and provide bidding tally sheets.
E. Provide bid tabulation to City and contractors who submitted bids.
F. Obtain the following information from the lowest bidder:
1. Past work history,.
2. Physical resources to produce the project.
Formulate opinion from information received and provide the City a summary of
the opinion for their use in selection and award of the construction contract.
G. After award of contract, furnish ten sets of prints of the final plans, specifications
and contract documents to the City for construction use by the City and Contractor.
Part IV: Construction Phase
A. Attend a pre -construction conference, including preparing an agenda.
B. Attend coordination meetings with contractor, quality control personnel, and City
representatives to discuss strategy, problem areas, progress, and any required
coordination.
C. Review shop drawings and other submittal information, which the Contractor
submits. This review is for the benefit of the Owner and covers only general
conformance with information given by the Contract Documents. The contractor is
to review and stamp their approval on submittals prior to submitting to the
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
C\city admin\administration\natha\city council\city council\2012\10-09-12Utem 9 - wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization
format agreement cri redline.docxl:\7015 contdev\anna\2012-slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526
Mr. Philip Sanders
General Services Task Authorization Order — Slayter Creek WWTP Upgrades
October 2, 2012
Page 4 of 9
Engineer. Review by the Engineer does not relieve the Contractor of any
responsibilities, safety measures or the necessity to construct a complete and
workable facility in accordance with the Contract Documents.
D. Provide written responses to requests for information or clarification to City or
Contractor.
E. Prepare and process routine change orders for this project as they pertain to the
original scope of work.
F. Prepare monthly pay request from information obtained in the field.
G. Accompany the City during their final inspection of the project.
H. Recommend final acceptance of work based on information from the on-site
representative.
I. Prepare Record Drawings. Utilizing on-site representative and Contractor
construction record information, consultant will prepare one set of 22"x
34"reproducible record drawings on mylar and one set of electronic image files in
Adobe Acrobat file format.
Part V: Additional Services
A. Design, Surveys.
B. Printing of final plans and specifications for distribution to prospective bidders and
the successful contractor.
Part VI: Exclusions
The intent of this scope of services is to include only the services specifically listed herein and none
others. Services specifically excluded from this scope of services include, but are not necessarily
limited to the following:
A. Environmental impact statements and assessments.
B. Fees for permits or advertising.
C. Certification that work is in accordance with plans and specifications.
D. Environmental cleanup.
E. Landscape architecture.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
1:\city admin\administration\natha\city counciRcity council\2012\10-09-Mitcm 9 -wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization
format agreement crl redline.docxl:\7015 contdev\anna\2012-slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526
Mr. Philip Sanders
General Services Task Authorization Order — Slayter Creek WWTP Upgrades
October 2, 2012
Page 5 of 9
F. Flood plain reclamation plans.
G. Trench safety designs.
H. Quality control and testing services during construction.
I. Services in connection with condemnation hearings.
J. Phasing of Contractor's work.
K. On-site safety precautions, programs and responsibility.
L. Consulting services by others not included in proposal.
M. Revisions and/or change orders as a result of revisions after completion of original
design (unless to correct error on plans).
N. Title searches.
COMPLETION SCHEDULE
Many elements of this project will require the Slayter Creek Wastewater Treatment to be taken out
of service. As such, we recommend the project design and preparation of plans and specifications
proceed immediately, BUT bidding and construction proceed only AFTER completion of the Slayter
Creek Interceptor Sewer. The project schedule below is structured on this recommended approach.
Notice to Proceed From City ............................................. October 5, 2012
Preliminary Engineering Report ...................................... November 15, 2012
Submit Preliminary Plans to City for Review ................. Marchl, 2013
Complete Final Plans ....................................................... May 1, 2013
Advertise Project for Bids
(after Slayter Creek Interceptor Sewer is in service): ...... July, 2014
Receive Bids.................................................................... August 2014
Award Construction Contract: ........................................... September, 2014
Notice to Proceed with Construction: ................................ October, 2014
Construction Phase.......................................................... 6 months after notice to
proceed with construction
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
h\city admin\administmtion\natha\city council\city council\2012\10-09-12Vtem 9 -wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization
format agreement crl redline.docxl:\7015 contdev\anna\2012 -slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F.526
Mr. Philip Sanders
General Services Task Authorization Order — Slayter Creek WWTP Upgrades
October 2, 2012
Page 6 of 9
FEE NOT TO EXCEED AMOUNT
Basic Services
Payment for the Basic Services described under Parts I, II, III and IV, shall be on a Lump Sum Basis
in the following Amounts:
Part I Preliminary Engineering Report.......
Part H Final Design Phase: .........................
Part III - Bidding Phase: .............................
.......................................................$7,800
.................................................... $55,000
.........................................................$3,800
Part IV- Construction Phase......................................................................... $12,000
Total Amount, Basic Services (Parts I—HHV):........... $78,600
Additional Services
For the Additional Services described in Part V, we propose to be compensated on a salary cost basis
times a multiplier of 2.3 5, with expenses at actual invoice cost times 1.10. Automobile mileage for
special services will be invoiced at $0.50 per mile. We suggest you budget approximately $ 2,5000
2,500 in the following amounts for our services for this project:
A. Design Surveys...................................................................................... $2,000
B. Printing of Final Plans and Specifications................................................ 500
Total Amount, Additional Services (Part M: ................ $2,500
Total Amount Not To Exceed:
$81,500
If this General Engineering Services Agreement Task Authorization Order meets with your approval, please
sign and return one set to our office along with your directive to proceed. We look forward to working with
you on this important project for the City of Anna and are available to discuss this task further at your
convenience.
Sincerely yours,
Gary C. Hendricks, P.E., R.P.L.S.
APPROVED FOR THE CITY OF ANNA, TEXAS
Mr. Philip Sanders, City Manager Date
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
1:\city admin\administration\natha\city council\city council\2012\10-09-12\item 9 - wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization
format agreement crl redline.docxl:\7015 contdev\anna\2012-slayter cr mvtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526
Mr. Philip Sanders
General Services Task Authorization Order — Slayter Creek WWTP Upgrades
October 2, 2012
Page 7 of 9
cc: Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
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Mr. Philip Sanders
General Services Task Authorization Order — Slayter Creek WWTP Upgrades
October 2, 2012
Page 9 of 9
Exhibit B — Opinion of Probable Project Cost
N EN
PROFESSIONAL ENGINEERS
Client: CITY OF ANNA, TEXAS
Project: Slayter Creek WWTP 1 pE) ade
Project No. Cont Dev.
Date: 2 -Oct -12
By: GCx
ENGINEER'S OPINION OF CONSTRUCTION COST
Item No.
Description
Qua
Unit
Price
Amount
1
Remove and Replace Existin Screw Pumps
2
Ea.
$702000.00.
$
140,000
2
Furnish and Install New Screw Pum
1
Ea.
$60,000.00
$
60,000
3
Furnish and Install New Ste2 Screen
1
Ea.
$40,000.00
$
40 000
4
Furnish and Install New H dro press
1
Ea.
$50,000.00
$
50,000
5
Overhead Structure for H dro press
1
LS
$10,000.00
$
10,000
6
Re lace wash water R=
1
Ea.
$10,000.00
$
10,000
7
Furnish and Install 12 -inch UV Disinfection Units and Piping
2
Ea.
$15,000.00
$
30,000
8
Electrical Equipment U rades and Room
1
LS
$175,000.00
$
175,000
9
Remove and Replace Blower Units
1
LS
$150,000.00
$
150,000
10
New Pad Mounted Transformers
1
LS
$0.00
$
-
Construction Subtotal:
$
665,000
Contin enc
10%
$
66 500
Construction Subtotal:
$
731,500
Materials Testing and Quality Control:
0.5%
$
3,658
Construction Insl2ection Services:
0.0%
$
Professional Fees (Engineering, Geotech, Surveying,
Easement Pre
11.18%
$
81,800.00
Project Total:
$
816 957.50
USE:
$
820,000
Tevas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
Lkity admin\administration\natha\city councillcity councifl2012110-09-Mitem 9 - wastewater treatment plant improvemenlsGtem 9 . c03029 d20121004 slaytor cr wwtp upgrades -task authorization
format agreement crt redline.docAA7015 contdev\anna\2012-slayter cr wwtp upgradeAslaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526