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HomeMy WebLinkAboutRes 2012-10-06 General Eng Serv for WW Treatment Plant.pdfCITY OF ANNA, TEXAS RESOLUTION NO. 2012-10-06 A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING A GENERAL ENGINEERING SERVICES — TASK AUTHORIZATION FOR WASTEWATER TREATEMENT PLANT IMPROVEMENTS WHEREAS, the City Council ("City Council") of the City of Anna, Texas ("City") has determined that the City is need of hiring an engineering firm to provide general engineering services to assist the City in its governmental functions to benefit the health, safety and welfare of the citizens and the general public; and WHEREAS, the City Council has previously determined, based on submissions received from various engineering firms, that the most highly qualified provider of such services on the basis of demonstrated competence and qualifications was Birkhoff, Hendricks & Carter, L.L.P.; and WHEREAS, with the growth that is now occurring in the city, it will soon be necessary to construct certain improvements to the city's wastewater treatment plant; and, WHEREAS, staff has received a Task Authorization from Birkhoff, Hendricks & Carter, L.L.P., for the design of construction plans for the required wastewater treatment plant improvements; and, WHEREAS, money expended to pay for engineering services prior to the issuance of the project bonds would be reimbursed to the Water & Sewer fund balance; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval of General Engineering Services — Task Authorization. The City Council hereby approves the General Engineering Services — Task Authorization for wastewater treatment plant improvements attached hereto as Exhibit 1, and authorizes, ratifies and approves the City Manager's execution of same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Task Authorization. RES. 2012-10-06 General Eng. Serv. For WW Treatment Plant Improvements PAGE 1 OF 2 10-09-12 PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 9th day of October, 2012. ATTEST: b Na a Wilkison, City Secretary RES. 2012-10-06 General Eng. Serv. For WW Treatment Plant Improvements PAGE 2 OF 2 10-09-12 BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 JOHN W. BIRKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E. PAUL A. CARLINE, P.E. MATT HICKEY, P.E. ANDREW MATA, JR., P.E. JOSEPH T. GRAJEWSKI, III, P.E. Mr. Philip Sanders City Manager City of Anna 111 North Powell Parkway Anna, Texas 75409 Dallas, Texas 75243 Fax (214) 461-8390 Re: General Engineering Services — Task AuthorizationOrder Slayter Creek Wastewater Treatment Plant Upgrades Dear Mr. Sanders: October 2, 2012 Phone (214) 361-7900 In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Authorization Order letter for services related to the preparation of specifications, bidding documents and contract administration for the Slayter Creek Wastewater Treatment Plant Upgrades. GENERAL PROJECT DESCRIPTION This project consists of upgrades and repairs to the Slayter Creek Wastewater Treatment Plant. The expected scope of work includes: 1. New screw pump in the existing head works. 2. Rebuild or Replace the two (2) existing screw pumps. 3. Three new grease pumps for screw pumps. 4. Add a second step screen to existing head works. 5. Replace hydro press to handle second step screen. 6. Add dumpster pad for hydro press. 7. Roof over head works to protect Hydro press and screens. 8. Replace wash water pump with larger pump. 9. Upsize two(2) UV Disinfection Units and associated piping 10. Electrical System Upgrades 11. Remove and Replace Blower Units The project location map is attached as Exhibit A. Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek WWTP Upgrades October 2, 2012 Page 2 of 9 Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: Opinion of Probable Construction: $731,500 Quality Control and Materials Testing (0.5%): $ 3,700 Construction Inspection Services : $ 0 Basic Engineering and Additional Services: $ 81,800 Land Rights Acquisitions: $ 0 Total Project Budget: $817,000 USE: $820,000 A copy of our itemized opinion of cost is attached as Exhibit B. SCOPE of SERVICES Part I: Preliminary Engineering Report Prepare a preliminary engineering report that re -confirms or revises the assumptions, evaluation, conclusions and recommendations as presented to Anna City Council on February 28, 2012 and again on September 25, 2012. The engineering report will establish the recommended plant upgrades and re -confirm the project budget. Part II: Design Phase Preparation of construction plans, specifications, bidding phase services and construction administration phase services for the following: A. Construction Plan -Profile Sheets prepared at a scale of not less than 1"= 20'. B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of required Texas Commission on Environmental Quality, as required. G. Coordination with Oncor Electric Deliver. H. 2 -Design review meetings. I. Opinion of Probable Construction Estimate. J. Preparation of Specifications and Contract Documents. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:\city admin\administration\natha\city council\city council\2012\10-09-12\item 9, wastewater treatment plant improvements\item 9 - 03029 d20121004 slaytor cr wwtp upgrades -task authorization format agreement crl redline.docxl:\7015 contdev\anna\2012 -slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek WWTP Upgrades October 2, 2012 Page 3 of 9 K. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. L. Printing of preliminary plans and specifications for review by the City. Part III: Bidding Phase A. Assist the City staff in advertising for bids. This will include e -mailing "Notice to Contractors" to contractors experienced in this type of construction. City will have Notice published in local newspaper. B. Sell bidding documents to potential bidders and their suppliers and other parties. C. Provide bidding documents to City of Anna, Dodge Reports, and two other parties requested by the City. D. Assist during opening of bids and provide bidding tally sheets. E. Provide bid tabulation to City and contractors who submitted bids. F. Obtain the following information from the lowest bidder: 1. Past work history,. 2. Physical resources to produce the project. Formulate opinion from information received and provide the City a summary of the opinion for their use in selection and award of the construction contract. G. After award of contract, furnish ten sets of prints of the final plans, specifications and contract documents to the City for construction use by the City and Contractor. Part IV: Construction Phase A. Attend a pre -construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million C\city admin\administration\natha\city council\city council\2012\10-09-12Utem 9 - wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization format agreement cri redline.docxl:\7015 contdev\anna\2012-slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek WWTP Upgrades October 2, 2012 Page 4 of 9 Engineer. Review by the Engineer does not relieve the Contractor of any responsibilities, safety measures or the necessity to construct a complete and workable facility in accordance with the Contract Documents. D. Provide written responses to requests for information or clarification to City or Contractor. E. Prepare and process routine change orders for this project as they pertain to the original scope of work. F. Prepare monthly pay request from information obtained in the field. G. Accompany the City during their final inspection of the project. H. Recommend final acceptance of work based on information from the on-site representative. I. Prepare Record Drawings. Utilizing on-site representative and Contractor construction record information, consultant will prepare one set of 22"x 34"reproducible record drawings on mylar and one set of electronic image files in Adobe Acrobat file format. Part V: Additional Services A. Design, Surveys. B. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. Part VI: Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Landscape architecture. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\city admin\administration\natha\city counciRcity council\2012\10-09-Mitcm 9 -wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization format agreement crl redline.docxl:\7015 contdev\anna\2012-slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek WWTP Upgrades October 2, 2012 Page 5 of 9 F. Flood plain reclamation plans. G. Trench safety designs. H. Quality control and testing services during construction. I. Services in connection with condemnation hearings. J. Phasing of Contractor's work. K. On-site safety precautions, programs and responsibility. L. Consulting services by others not included in proposal. M. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). N. Title searches. COMPLETION SCHEDULE Many elements of this project will require the Slayter Creek Wastewater Treatment to be taken out of service. As such, we recommend the project design and preparation of plans and specifications proceed immediately, BUT bidding and construction proceed only AFTER completion of the Slayter Creek Interceptor Sewer. The project schedule below is structured on this recommended approach. Notice to Proceed From City ............................................. October 5, 2012 Preliminary Engineering Report ...................................... November 15, 2012 Submit Preliminary Plans to City for Review ................. Marchl, 2013 Complete Final Plans ....................................................... May 1, 2013 Advertise Project for Bids (after Slayter Creek Interceptor Sewer is in service): ...... July, 2014 Receive Bids.................................................................... August 2014 Award Construction Contract: ........................................... September, 2014 Notice to Proceed with Construction: ................................ October, 2014 Construction Phase.......................................................... 6 months after notice to proceed with construction Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million h\city admin\administmtion\natha\city council\city council\2012\10-09-12Vtem 9 -wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization format agreement crl redline.docxl:\7015 contdev\anna\2012 -slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F.526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek WWTP Upgrades October 2, 2012 Page 6 of 9 FEE NOT TO EXCEED AMOUNT Basic Services Payment for the Basic Services described under Parts I, II, III and IV, shall be on a Lump Sum Basis in the following Amounts: Part I Preliminary Engineering Report....... Part H Final Design Phase: ......................... Part III - Bidding Phase: ............................. .......................................................$7,800 .................................................... $55,000 .........................................................$3,800 Part IV- Construction Phase......................................................................... $12,000 Total Amount, Basic Services (Parts I—HHV):........... $78,600 Additional Services For the Additional Services described in Part V, we propose to be compensated on a salary cost basis times a multiplier of 2.3 5, with expenses at actual invoice cost times 1.10. Automobile mileage for special services will be invoiced at $0.50 per mile. We suggest you budget approximately $ 2,5000 2,500 in the following amounts for our services for this project: A. Design Surveys...................................................................................... $2,000 B. Printing of Final Plans and Specifications................................................ 500 Total Amount, Additional Services (Part M: ................ $2,500 Total Amount Not To Exceed: $81,500 If this General Engineering Services Agreement Task Authorization Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Anna and are available to discuss this task further at your convenience. Sincerely yours, Gary C. Hendricks, P.E., R.P.L.S. APPROVED FOR THE CITY OF ANNA, TEXAS Mr. Philip Sanders, City Manager Date Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\city admin\administration\natha\city council\city council\2012\10-09-12\item 9 - wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization format agreement crl redline.docxl:\7015 contdev\anna\2012-slayter cr mvtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526 Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek WWTP Upgrades October 2, 2012 Page 7 of 9 cc: Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million lAcity admin\administration\natha\city council\city council\2012\10-09-12\item 9 - wastewater treatment plant improvements\item 9 - c03029 d20121004 slaytor cr wwtp upgrades -task authorization format agreement crl redline.docxlA7015 contdev\anna\2012-slayter cr wwtp upgrades\slaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526 W Cd Cd �7 `I a Mr. Philip Sanders General Services Task Authorization Order — Slayter Creek WWTP Upgrades October 2, 2012 Page 9 of 9 Exhibit B — Opinion of Probable Project Cost N EN PROFESSIONAL ENGINEERS Client: CITY OF ANNA, TEXAS Project: Slayter Creek WWTP 1 pE) ade Project No. Cont Dev. Date: 2 -Oct -12 By: GCx ENGINEER'S OPINION OF CONSTRUCTION COST Item No. Description Qua Unit Price Amount 1 Remove and Replace Existin Screw Pumps 2 Ea. $702000.00. $ 140,000 2 Furnish and Install New Screw Pum 1 Ea. $60,000.00 $ 60,000 3 Furnish and Install New Ste2 Screen 1 Ea. $40,000.00 $ 40 000 4 Furnish and Install New H dro press 1 Ea. $50,000.00 $ 50,000 5 Overhead Structure for H dro press 1 LS $10,000.00 $ 10,000 6 Re lace wash water R= 1 Ea. $10,000.00 $ 10,000 7 Furnish and Install 12 -inch UV Disinfection Units and Piping 2 Ea. $15,000.00 $ 30,000 8 Electrical Equipment U rades and Room 1 LS $175,000.00 $ 175,000 9 Remove and Replace Blower Units 1 LS $150,000.00 $ 150,000 10 New Pad Mounted Transformers 1 LS $0.00 $ - Construction Subtotal: $ 665,000 Contin enc 10% $ 66 500 Construction Subtotal: $ 731,500 Materials Testing and Quality Control: 0.5% $ 3,658 Construction Insl2ection Services: 0.0% $ Professional Fees (Engineering, Geotech, Surveying, Easement Pre 11.18% $ 81,800.00 Project Total: $ 816 957.50 USE: $ 820,000 Tevas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million Lkity admin\administration\natha\city councillcity councifl2012110-09-Mitem 9 - wastewater treatment plant improvemenlsGtem 9 . c03029 d20121004 slaytor cr wwtp upgrades -task authorization format agreement crt redline.docAA7015 contdev\anna\2012-slayter cr wwtp upgradeAslaytor cr wwtp upgrades -task authorization format agreement.docx Texas Firm F526