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HomeMy WebLinkAboutCCmin2000-08-08City Council Meeting Anna City Hall 124 W. 4th Street August 8, 2000 The City Council of the City of Anna met in regular, session on the 8th day of August Item #1 Mayor Ron Ferguson called this meeting to order at 7:31 p.m... Item #2 The following members were present and participating: Mayor Ron Ferguson, Joe Murphy, Bob Estep, Brenda Tilley, Lisa Copeland and Duane Hayes. Others present were: Johnny McBride, Estelle Duke, Don Collins, Joel Foltz, Bob Sandlin, Anthony Geer, Lee Lawrence and pat Dillon. Item #3 Mayor Ferguson asked for any citizen's participation at this time. Estelle Duke stated her concern on the high insurance rate of her home that are based on the grading of the Fire Department. Item #4 Duane Hayes made a motion to approve the 8ft light pole according to the sub -division ordinance. Lisa Copeland seconded the motion. The motion carried 5!010. Item #5 Lisa Copeland made a motion to approve the Contractual Agreement with Greater Texoma Utility Authority for the 2000 Grant funds associated with the new water project. Item #6 The City Secretary reported to the Council that the City published an RFP notice in The McKinney Courier Gazette and mailed RFP's to five qualified Engineering firms. She also reported that three RFP Responses for Engineering Services were received. The mayor reported that he had appointed a committee to review, rank, and score the proposals received and that the recommendation of the committee was to rank Morris Engineers as the 1`, ranked choice and Biggs and Mathews as the 2nd ranked choice. He explained that the Council could take the recommendation of the committee or score the proposals at this time. After some discussion, a motion was made by Duane Hayes that our RFP response was adequate, that the Council should affirm the recommendation of the committee; and that Morris Engineers was the City's first ranked choice to provide Engineering Services for the 2001/2002 TCDP grant cycle, seconded by Lisa Copeland; motion passed unanimously. Item #7 After additional discussion, Duane Hayes made a motion that Morris Engineers, Sherman, TX, be hired to provide Engineering Services needed to complete the required Engineering activities for the 2001/2002 TCDP 'Project, if funded, and that the Mayor be authorized to negotiate and execute a contract with Morris Engineers within the approved TCDP Engineering Budget. Lisa Copeland seconded the motion Item #8 Lisa Copeland made a motion to hire Southwest Consultants to prepare the 2001/2002 TCDP Grant Application and administer the related project if it is funded. Bob Estep seconded the motion. The motion carried 51010. Item ##S Duane Hayes made a motion to pass a Resolution authorizing: the submission of an application to the Texas Department of Housing and Community Affairs requesting grant funds for the Community Development Fund of the Texas Community Development Program (TCDP). The specific use of sewer for which the grant funds may be used. The Mayor to execute all documents in conjunction with the application and the commitment of local resources in support of the proposed activities. Lisa Copeland seconded the motion. The motion carried 51010. Item #10 Lisa Copeland made a motion to pass a Resolution hiring Southwest Consultants forthe administrative/grant consultant and Morris Engineers for the project engineer for the 200112002 project and designating local funds to pay the project professionals. Duane Hayes seconded the motion. The motion carried 51010. Item #11 Lee Lawrence of Southwest Consultants was recognized to discuss the sanitary sewer trunk line to serve Tara Farms Subdivision. Mr. Lawrence explained that the original pian for the line was to follow a shallow draw that cut through several properties to connect with the City fine on the West Side of the Anna ISD property. The largest property owner through whom this line would cut has refused to grant an easement for the line. Since a line along the west edge of State Highway 5 would still serve a significant part of the property adjacent to the west right-of-way of S.H. 5 and since the property owners along this route have agreed to grant easements for the sewer line, Lawrence recommended to the council that the city allow the sanitary sewer trunk line to be located along the west edge of S.H. 5 (on easements to be granted to the City of Anna. Further, Lawrence recommended to the council that the city allow the line to be connected to the line serving the Arena ISD, conditional on the city's consulting engineer approving such connection and the Anna ISD transferring the line to the City and granting an easement to the city to allow city maintenance and/or replacement of said line. Lisa Copeland made a motion that the city allows the Tara Farms developer Item #12 Lee Lawrence of Southwest Consultants was recognized to discuss the annexation of the Affi International 35 -acre tract located at the southwest corner of FM455 and U.S. Highway 75. Lawrence told the council that the property owner has petitioned for annexation and the Planning and Zoning Commission had recommended annexation. All appropriate notices had been given and action on annexation was requested. Lisa Copeland moved that the ordinance annexing the 35 -acre AM International tract located at the southwest corner of FM 455 and US 75 are passed. Brenda Tilley seconded the motion. The motion carried 5/010. Item #13 Lee Lawrence of Southwest Consultants was recognized to discuss the zoning of the Affi International 35 acre tract located at the southwest corner of FM 455 and U.S. Highway 75. Lawrence told the council that the property owner has petitioned for a B-2 zoning of the entire tract. The Planning and Zoning Commission had recommended zoning the 13 acre part of the tract fronting of FM 455 and U.S. 75 as B-2 and leaving the remainder of the tract in Agricultural (A) zone. The property owner has agreed to that zoning. Lisa Copeland moved that the ordinance granting B-2 zoning to the 13 acre part of the tract fronting FM 455 and U.S. 75 and the remainder of the tract be zoned as Agricultural (A) be passed. Duane Hayes seconded the motion. The motion carried 5/0/0. Item #14 Lee Lawrence of Southwest Consultants was recognized to discuss the preliminary plat of Oak Hollow Subdivision. Mr. Lawrence noted that the plat had been reviewed by the Planning and Zoning Commission and the PZC had recommended approval of the preliminary plat, conditional on the approval of the City's consulting engineer. Joe Murphy moved that the City approve the preliminary plat for Oak Hallow Subdivision, as submitted by Collins Commercial Realty, conditional on approval of the City's consulting engineer. Bob Estep seconded the motion. The motion carried 51010. Item #15 Lee Lawrence of Southwest Consultants was recognized to discuss this item. He noted that the item was for information only and no action was required. The site plan was approved by the City Council nearly two years ago and a small change had been made to the plan. The basic plan remained the same and the use of the property had not changed. The property is located outside the corporate limits and the City had limited jurisdiction in the area. Item #16 Only one proposal for administrative services was received by the City. The proposal submitted by Southwest Consultants was accepted by the City Council. Item #17 Bob Estep moved that the Mayor be athorized to sign the proposed contract between the City of Anna and Southwest Consultants for administrative services for the 2000 Texas Capital Fund project (Affi International). Brenda Tilley seconded the motion. The motion carried 51010. Item #18 Only one proposal for engineering services was received by the City. The proposal submitted by Morris Engineers, Inc., was accepted by the City Council. Item #19 Joe Murphy moved that the Mayor be authorized to negotiate a contract between the City of Anna and 'Morris e=ngineers, Inc., for administrative services for the 2000 Texas Capital Fund project (Affi International). Lisa Copeland seconded the motion. The motion carried 51010. Iters #20 Lisa Copeland moved that resolution 06-2000 designating the Mayor, Mayor Pro Tem, and City Secretary as signatories for the 2000 TCF project be accepted. Brenda Tilley seconded the motion. The motion carried 51010. Item #21 Lisa Copeland moved that resolution 05-2000 designating August as Fair Housing Month be passed. Brenda Tilley seconded the motion. The motion carried 51010. Item #22 The Council asked the Water Superintendent about the status on the sewer gases at West White Street. He stated that the smoke test had been done and that everyone had been contacted about the repairs that need to be done to resolve the problem. Item #23 Bob Estep made a motion to oil the rock portion on N. Riggins Street. Joe Murphy seconded the motion. The motion carried 51010. Item #24 Lisa Copeland made a motion to approve the bills. Brenda Tilley seconded the motion. The motion carried 51010. Item #25 Duane Hayes made a motion to approve the minutes for July 11, 2000..Lisa Copeland seconded the motion. The motion carried 510!0. Item #26 The Council took no action regarding the outside water rates. They asked that it be put on the next agenda. Item #27 Duane Hayes made a motion to se the Public Hearing for August 29, 2000 at 4:30 p.m. for the proposed tax rate of .520000. Lisa Copeland seconded the motion. The motion carried 51010. Item #28 The Council took no action at this time. They asked that a workshop be held on August 29"' at 5:00 p.m. to work on the budget. Item #29 There was no action taken on the report from the Water and Wastewater Superintendent. Item #30 The City Council recessed into Executive Session under Texas Government Code Section 551.071 c& 551.074 of the Texas Open Meeting Act for the following purpose: A. Personnel Item #31 The City Council reconvened into regular session to act on items discussed in executive session The Council asked to run an ad for the Water Clerk. Item #32 There being no further business this meeting was adjourned at 10:25 p.m.. Respectfully Submitted, City Secretary