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HomeMy WebLinkAboutRes 2022-09-1254 Kimley-Horn Agreement Wastewater Treatment PlantCITY OF ANNA, TEXAS RESOLUTION NO. o� a~ OQ Ic A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A TASK ORDER WITH KIMLEY-HORN AND ASSOCIATES, INCORPORATED FOR ENGINEERING SERVICES RELATED TO TEMPORARY WASTEWATER TREATMENT FACILITIES AT THE HURRICANE CREEK REGIONAL WASTEWATER TREATMENT PLANT AND THE PLANNED REHABILITATION OF THE JOHN R. GEREN WASTEWATER TREATMENT PLANT, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTY FIVE THOUSAND DOLLARS ($185,000); AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the rehabilitation of the John R. Geren Wastewater Treatment Plant and the construction of the Hurricane Creek Regional Wastewater Treatment Plant are both identified as a Community Investment Program construction projects in the City of Anna, Texas; and, WHEREAS, temporary treatment may be required during Phase 1 construction of the Hurricane Creek Regional Wastewater Treatment Plant in order to meet community needs; and, WHEREAS, the City is planning to re -purpose any temporary treatment facilities at the Hurricane Creek Regional Wastewater Treatment Plant to become permanent facilities at the Slayter Creek Wastewater Treatment Plant once Phase 1 is complete; and, WHEREAS, the City is seeking to contract with Kimley-Horn and Associates, Inc., for the design od temporary treatment facilities and the planning for repurpose these facilities permanently at the John R. Geren Wastewater Treatment Plant; and, WHEREAS, due to an abnormally low volume of bid responses, the City Council determined that it is in the best interest of the City to reject all bids and re -bid the project in its entirety; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Council of the City of Anna hereby authorizes the City Manager to execute the Task Order included as Exhibit "A," and hereby authorizes $185,000 in funds from Wastewater Impact Fees to fund the services. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this day of September 2022, ATTEST: APPROVED: vi City Secretary, Carrie Land';.° _ Mayor, Nate Pike Exhibit A INDIVIDUAL PRQJECT rDRDER NUtVtBER 464512913 Describ%ng a specific agreement between Kimley-Horn end Associates, Inc. (the Consultant}, and the City of Anna, Texas (the Client) in accordance with the terms of the Master Agreement for Continuing Professional services dated July 27u', 2021, which is incorporated herein by reference. Identification of Proiect: Project Name: Temporary Treatment Facility and Slayter Creek Vtifastevrater Treatment Facility Master Plan Project Understandinn �rnl'ey-i-iom is curreniiy designing the City's 4 M6L3 �Iurricane Creek Regional �^.tater Reci�n�ation Facility. The City would like to design a DA75 NiGD temporary treatment facility that can be deployed prior to the completion of the 4 MGD Hurricane Creek Regional Water Reclamation Facility. The temporary treatment facility will allow the City to treat wastewater in the interim and reduce the current pump and haul efforts to provide sewer service to this part of the City. The City also desires to evaluate integrating the temporary treatment facility into the City°s existing Slayter Creek Wastewater Treatment Plant Kimley-Horn will design the temporary treatment facility around a packaged membrane bioreactor solution that can be moved to Slayter Creek after the 4 MGD facility is operational, Kimley-Horn will evaluate the existing Slayter Creek facility and determine methods for expanding the facility to the build out of 4.5 MGD identified in the Wastewater Master Plan and integrating the temporary treatment facility. Sneeific scone of basic Services:. Tlie Consultant will evaluate the existing Slayter Creek �raste�a�aterTreatment Facile ('��'ya�fF} and provide recommendations #or expansion of the existing wastewater treatment facility by performing the following items: Task 1—Temporary Wastewater Treatment Facility Design 1_ The Consultantwili perform civil, mechanical, structural, and electrical design ser•,rices for the following: i_ Package Membrane Treatment unit 2. The Consultant will prepare 60% plan sheets and specifications for a 0.5 MGD packaged membrane bioreactor treatment unit.. The plants will include: i. Civil sheets 1. General notes 2. Overall site plan 3. Yard piping 4. Temporary paving plan ii. Mechanical sheets 1. MBR Treatment unit equipment Payout iii_ Structural sheets 1. Foundation plans iv_ Electrical sheets 1. Site electrical plan 2. One4ine diagrams 3. Conduit and wiring plan 4. Lighting plan �. SCADArnstrumentation layout 3. Final Engineering Report i. The Consultant shall prepare a Final Engineering Report. The Consultant shall perform the following tasks: 1. Finalize the size of each treatment unit. Calculations, analyses, graphs, fornwlasr constants, and technical assumptions willbe provided to support the design and sizing of each unit. 2. Develop a process flow diagram for the water reclamation facility. 3. Develop hydraulic model to determine the elevations of the treatment units and determine the sizing of interconnected piping. A. Develop a biological model to determine the operating parameters of the biological treatment units. 5. Prepare a solids balance with the biological model ti. Prepare the Preliminary Engineering Report Document including: a. Types of units proposed and their capacities la. Detention times, surface loadings and weir loadings for each unit c. Plot of the hydraulic gradient at peak flow conditions d. The recommended operation mode e. Organic and volumetric loadings pertinent to each treatment unit f. Preliminary site plan g. Site access and security h. Flood protection i. Emergency power 4. �0°>fi Plans and Specifications Once the 6d",o design has k een approaed by the Client, the Consultant will prepare 9{Ja5 engineering plan sheets and specifications in accordance with the final engineering report. Plans will consist of 22"r,34' plan sheets. Plans for the influent lift station and the influentleffluent yard piping will be integrated from the 4 MGD treatment plant design into the temporary plant design. The plans will include: i. Civil Sheets General notes 2. Overall site plan 3. Yard piping 4. Influent'Effluent piping 7_ Details f49echanfcal streets {integrated 1. Lift station equipment layouts (:modified from 4 Pu9GD project] 2_ Lift station sections (modified from 41ti1GD project} 3_ MBR Treatment unit equipment layout til. Strlrctural sheets Foundation plans iv. Electrical sheets 1. Site electrical plan 2 One -line diagrams 3. Conduit and miring plan 4_ Lighting plan 5. SC.ADArlinstrumentation layout 5. Pv9eetings: i. Prepare for and conduct one 60% review Wresting ii. Prepare for and conduct one (1) Final Engineering Report re�iew meeting ram.• 1�M1 tit. Prepare for and conduct one a review meeting 6. f�eltverabies: i. Five (5) copies of the BO°,i} plans and specifscations and .Rdf electronic cagy ii. Five (5) copies of the Final Engineering Report and .pdf electronic copy iii. Five (5) copies of the 90% plans and specifications and .pdf electronic copy 7. Servicesll3eliverab[es provided by the Client: L Participate in review meetings ii. Review and provide comments on the submittals Task 2 — eiddinp The Consultant will perform the following professional services for this project phase: 1. Print a maximum of 3 full size (22"x34') and 3 half size (11" x 1e") sets of plans and specifications for the Client. additional sets of bidding documents shall be printed, only upon the Client's authorization„ as Additional Services. 2. Provide plans and specifications in .PDF format to CivCast websi#e for online bidding. 3. Prepare the Notice to Bidders. The Client will be responsible for submitting the Notice to newspapers for advertisement. Advertising will be billed directly to the Client by the newspaper. 4. Issue addenda as required. 5. Answer contractor questions. Prepare for and conduct a Pre -bid conference. ?. Attend bid opening, prepare a tabulation of bids, and prepare a letter summarizing the bids to the Client for award of contract. Prepare sty. (6) sets of the contract documents for execution by the contractor, receive and review such documents for completeness, and forward to the Client for review and execution. Task 3 —Construction Phase Services The Consultant will provide professional construction phase services to the Client during construction of this project_ The estimated construction period of the project is toienty4our (24) months for the basis of establishing the Consultant's Fee. The construction phase services are as follows: I. Pre -Construction Conference L Prepare for and attend epic -construction conference prior to commencement of V4rork at the Site 2. Visits to Site and Construction Observation — The Consultant will provide on -site construction observation services during the construction phase. The Consultant will make visits at intervals as directed by the Client in order to observe the progress of the Work_ Such visits and observations by the Consultant are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on the Consultant's exercise of professional judgment. Based on information obtained during such visits and such observations, the Consultant will evaluate whether Contractor's work is generally proceeding in accordance with the Contract Documents, and the Consultant will keep the Client informed of the general progress of the Work, 3. The purpose of the Consultant's site visits will be to enable the Consultant to better carry out the duties and responsibilities specifically assigned in this Agreement to the Consultant, and to provide the Client a greater degree of confidence that the completed Work will conform in general to the Contract Documents, The Consultant shall not, during sue.• g,�q,�g such visits or as a result of such observa#ions of Contractor s work in progress, supervise, direct, or have control over Contractor's work, nor shall the Consultant have authority over or responsibility for the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work_ Accordingly, the Consultant neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perfoma its work in accordance with the Contract Documents. 4. Recommendations with Respect to Defective Work i. Provide recommendations to Client that Contractors work be disapproved and rejected while it is in progress if, on the basis of site visit evaluations, the Consultant believes such work will not produce a completed Project that conforms generally to Contract Documents or that it will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Notwithstanding the foregoing, the Client reserves the right to disapprove or reject Contractor's work without a recommendation from the Consultant 5. Clarifications and Interpretations L Issue necessary clarifi ations and interpretations of the Contract Documents to Client as appropriate to the orderly completion of Contractor's work. Such clarifications and interpretations will be consistent with the intent of the Contract Documents. Field orders authorizing variations from the requirements of the Contract Documents will be made by Client. 6. Change Orders i. Recommend change orders to Client as appropriate. ii. Review and make recommendations related to Change Orders submitted or proposed by the Contractor. 7. Shop Drawings and Samples i. Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. 8. Substitutes and "or -equal i. Evaluate and determine the acceptability of substitute or "or -equal` materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. ii. Provide recommendations to the Client 9. Inspections and Tests I. Review certificates of inspections and tests within Consultant's area of responsibility for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. The Consultant will be entitled to rely on the results of such tests and facts being certified. The scope of services assumes the pumps and motors will go through a non-vlitnessed factory test. Attending testing will be considered additional services. G. Disagreements between Client and Contractor i_ As necessary, the Consrltant IV r with reasonable promptness, render initial written decision on all claims of the Client and Contractor relating to the acceptability of Contractor's work or the interpretation of the requirements of the Contract Documents pertaining to the progress of the Contractors work. In rendering such decisions, the Consultant will be fair and not show partiality to the Client or Contractor and will not be liable in connection with any decision rendered in good faith in such capacity_ The initial decision of the Consultant shall be required as a condition precedent to mediation or litigation of any claim arising prior to the date final payment is due to the Contractor, unless thirty (30) days have passed after a claim has been referred to the Consultant with no decision having been rendered'. 11. Final Walkthrough and Punchlist Preparation i_ Attend final walkthrough with Contractor and the Client to determine if the completed work of Contractor is generally in accordance with the Contract Documents_ 1. Limitation of Responsibilities: The Consultant will not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual entity performing or furnishing the work. The Consultant will not have the authority or responsibility to stop the work of any Contractor. ii_ Compile punch list from information gathered during final walkthrough with the Client and Contractor. 12. Record Drawings — Prepare project "Record Drawings*` based on information provided by the Contractor and/or Client as to the actual held placement of the worts including any changes or deletions. Consultant is not responsible for the accuracy of the information provided by the Contractor and/or the Client, Consultant will provide the following deliverables: €_ One (1) set of reproducible (22" x 34®) Record Drawings. ii_ Two (2) full size Record Drawings iii_ Three (3) half size Record Drawings iv_ One (1) set of .pdf file record Drawings 13. Compile operation and maintenance information into one consolidated electronic O&M manual in accordance with the Texas Administrative Code Requirements, The manual will include: i_ Administrative and record keeping information 1. Contact information 2. Existing discharge permit 3. Final Engineering Report. 4, Construction Dravbrings and Specifications b. Construction Approvals 6, Daily Monitoring Report examples 7. Daily activity reports Facility process information 1. Expected flaw patterns and sizes of treatment units 2. Start-up procedures for equipment 3. Waste and return solids rates 4. Routine maintenance descriptions 14. Start-up Assistance: The Crnsultant wil'1 attend rnanufaeturer's start-€rp and training for major equipment components and will assist the Client with questions during an initial six- week start-up of the facility. The Consultant wiii lae available for alga V"a egt$t weeks beyond the initial start-up completion to conduct site visits and answer additional ate: I �"2rk2� questions with regards to making adjustments to operating protocols or process control changes. 15. Deliverables Shop Drawing Reviews — as described above Gontractor°s Estimates — as described above Record Drawings — as described above Task 4 —Evaluate Existing Facilities Site 1. Conduct a site visit to evaluate the condition of the existing facilities 2. Identify existing process deficiencies and recommend improvements 3. Obtain plant physical data from client including: i. as built/design drawing sand specifications ii. Pump performance data HL Blower performance data iv. Electrical usage V. Chemical usage vi. Operations and maintenance manuals 4. Obtain plant operating data from Client. This includes the following: vii. Influent biochemical oxygen demand (BOD), chemical oxygen demand (COD), and filtered COD viii. Influent total suspended solids (TSS) and volatile suspended solids {VSS) ix. Influent ammonia and Total Kjefdahl Nitrogen X. Operating mixed liquor suspended solids and dissolved oxygen in the aeration basins xi. Last 5 years monthly discharge monitoring reports (DMR's) AL Last 5 years of biosotids test results Evaluate the operating data and project future loadings for expansion of the wastewater treatment facility xiii. Review influent and operating data and evaluate load trending to develop influent. water quality for future expansions. Task 5 —Evaluate and document current and proposed regulatory requirements 1. Review the current effluerit discharge permit, currently proposed regulations, and hove they may affect future operations. 2. Plan for and attend one virtual meeting with the TCEQ to discuss stream loading criteria for expanding the existing tt4r'�aF. 3. Summarise current and anticipated fdture permit conditions based' on discussions with TCEQ. 4_ Provide guidance on necessary process improvements needed to meet requirements. Task 6 —Evaluate Expansion Alternatives and Temporary Runt Integration 1'. identih� up to two (2) treatment strategies to maximise the capacit,+ of tree existing WifiJiF using process intensification in the existing basins and integrate the package MBR units into the plant to serve flows up to build out flows identified in the Wastewater Master Plan. i_ Develop up to two (2) process flow diagrams for the expansion alternatives ii. Develop up to two (2) site plans for the expansion alternatives iii. Identify additional site improvements required for each scenario iv. Develop opinion of probable construction cost for each scenario Task 7 —Prepare Wastewater Treatment Facility Master Plan 't. The Consultant will prepare a report summarizing the findings of the tasks described above. The document will include the following: L A summary of recommended improvements at the AWTF ii. Updated process flow diagrams for the ANVTF L A summary of recommended pilot and bench testing, if applicable iv. An implementation plan that summarizes how the recommended improvements could be integrated into the existing facilities with minimal interruption to plant operation v. A conceptual -level opinion of the probable cost of the recommended improvements. Meetings: This task includes two (2) review meetings with City staff. Deliverables: - Five (5) hard copies of the 1 Vxt7° exhibits and a .pdf electronic copy Five (5) hard copies of the OPCCs and a .pdf electronic copy Five (5) hard copies of the Master Plan and a .pdf electronic copy Services/Deliverables provided by the Client: Attend and participate in review meetings Provide requested data Additional Services Additional services to he performed if authortzed by the Client, buf which are nit included in the ahove- described Scope of Services, are as folloars: • Design of recommended improvements.. at Slavter Creek Faciiitv • Stress testing associated witty the capacity assessment • Structural evaluation of any facilities • Environmental assessment of the property • Survey services • Evaluation of biosolids reuse and disposal • Evaluation of effluent reuse options • TCEQ permitting • Preparation for and attendance at public meetings • Furnish additional copies of review documents andlor hid documents in excess of the number of the same identified above. • Services related to disputes over bid protests, bid rejection, and re-hdding of the contract for construction. • Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the Client. • Accompanying the Client when meeting with the TCEQ, U.S. Environmental Protection Agency, or other regulatory agencies during the course of the Project, beyond those meetings identified above. The CONSULTANT will assist the Client on an as -needed basis in preparing compliance sec L"�021 schedules, progress reports, and providing general technical support for the Client's compliance efforts. • Assisting Client or ConErac#or in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement. Such services, if any, will be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this Agreement. • Provid'ing professional services associated with the discovery of any hazardous waste or materials in the project site. • Performance of materials or specialty testing services. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement, and inspection after final completion. • Perfom�ance of miscellaneous and supplemental services related to the project as requested by the Client. • Any additional changes to the Contract Documents necessary to break the project into phases SWPPP inspections / coordination • Any services not fisted in the Scope of Services 7ern`rs of compensation: Temporary Treatment Facility and Starter Creek Treatment Uastewater Treatment Task t —Temporary Treatment Facility Design � 8Q,000 (Lump Sum) Task 2 — Bidding 0 10,000 tLump Sum) Task 3 — Construction Phase Services S 30„000 (Reimbursable) Task 4 — Evaluate Existing Facilities Site S 20V000 (Lump Sum) Task 5 — Evaluate current and future regulations $ `10,000 (Lump Sum) Task 6 — Evaluate Expansion Alternatives and $ 25,000 (Lump Sum) Temporary Plant Integration Task 7 — Prepare Wastewater Treatment Facility S 10,000 (Lump Sum) Master Plan 785,0Q1© (Estimated) Lump sum fees wilt he invoiced monthly based upon the overall percentage of services performed. Hourly tasks will he performed on a tabor fee plus expense basis. Lai3or fee vrill he hilted on an hourly basis according to our then -current rates. Direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses wiiC be hi.ted at t.i5 times cost. A percentage of labor fee wiPl he added to each. invoice to cover certain other expenses such as telecommunications, In-house reproduction, postage, supplies, project related computer time, and local mileage. Administrative time related to the project will be billed hourly. All permitting, application, and similar project fees will he paid directly by the Client. Payment will be due +ithin 25 days of your receipt of the invoice. Due to the everchanging circumstances surrounding the COVID-l9 Virus, situations may arise during the performance of this Agreement that affect availability of resources and staff of Kimtey-Hom, the client, other consultants, and public agencies. There could be changes in anticipated delivery times„ jurisdictional approvals, and project casts. Krmiey+om will exercise reasonable efforts to overcome the challenges presented by current circumstances, but Kimley- Hom will not he liable to Client for any delays, expenses, lasses, or damages of any kind arising out of the impact of the COVIDA 9 Virus. ACCEPTED: TITLE: I KIMLEY-HORN AND ASSOCIATES, INC. BY: Senior Vice President DATE 6J27/2022 INDIVIDUAL PROJECT ORDER NUMBER 064512913 Describing a specific agreement between Kimley-Horn and Associates, Inc. (the Consultant), and the City of Anna, Texas (the Client) in accordance with the terms of the Master Agreement for Continuing Professional Services dated July 27th, 2021, which is incorporated herein by reference. Identification of Project: Project Name: Temporary Treatment Facility and Slayter Creek Wastewater Treatment Facility Master Plan Project Understanding Kimley-Horn is currently designing the City's 4 MGD Hurricane Creek Regional Water Reclamation Facility. The City would like to design a 0.475 MGD temporary treatment facility that can be deployed prior to the completion of the 4 MGD Hurricane Creek Regional Water Reclamation Facility. The temporary treatment facility will allow the City to treat wastewater in the interim and reduce the current pump and haul efforts to provide sewer service to this part of the City. The City also desires to evaluate integrating the temporary treatment facility into the City's existing Slayter Creek Wastewater Treatment Plant. Kimley-Horn will design the temporary treatment facility around a packaged membrane bioreactor solution that can be moved to Slayter Creek after the 4 MGD facility is operational. Kimley-Horn will evaluate the existing Slayter Creek facility and determine methods for expanding the facility to the build out of 4.5 MGD identified in the Wastewater Master Plan and integrating the temporary treatment facility. Specific scope of basic Services: The Consultant will evaluate the existing Slayter Creek Wastewater Treatment Facility (WWTF) and provide recommendations for expansion of the existing wastewater treatment facility by performing the following items: Task 1 —Temporary Wastewater Treatment Facility Design 1. The Consultant will perform civil, mechanical, structural, and electrical design services for the following: i. Package Membrane Treatment Unit 2. The Consultant will prepare 60% plan sheets and specifications for a 0.5 MGD packaged membrane bioreactor treatment unit. The plans will include: i. Civil Sheets 1. General notes 2. Overall site plan 3. Yard piping 4. Temporary paving plan ii. Mechanical sheets 1. MBR Treatment unit equipment layout iii. Structural sheets 1. Foundation plans iv. Electrical sheets 1. Site electrical plan 2. One -line diagrams 3. Conduit and wiring plan 4. Lighting plan rev 1 /2021 5. SCADA/ins trumen tation layout 3. Final Engineering Report i. The Consultant shall prepare a Final Engineering Report, The Consultant shall perform the following tasks: 1. Finalize the size of each treatment unit. Calculations, analyses, graphs, formulas, constants, and technical assumptions will be provided to support the design and sizing of each unit. 2. Develop a process flow diagram for the water reclamation facility. 3. Develop hydraulic model to determine the elevations of the treatment units and determine the sizing of interconnected piping. 4. Develop a biological model to determine the operating parameters of the biological treatment units. 5. Prepare a solids balance with the biological model 6. Prepare the Preliminary Engineering Report Document including: a. Types of units proposed and their capacities b. Detention times, surface loadings and weir loadings for each unit c. Plot of the hydraulic gradient at peak flow conditions d. The recommended operation mode e. Organic and volumetric loadings pertinent to each treatment unit f. Preliminary site plan g. Site access and security h. Flood protection i. Emergency power 4. 90% Plans and Specifications Once the 60% design has been approved by the Client, the Consultant will prepare 90% engineering plan sheets and specifications in accordance with the final engineering report. Plans will consist of 2211x34" plan sheets. Plans for the influent lift station and the influent/effluent yard piping will be integrated from the 4 MGD treatment plant design into the temporary plant design. The plans will include: i. Civil Sheets 1. General notes 2. Overall site plan 3. Yard piping 4. Influent/Effluent piping (integrated from 4 MGD project) 5. Temporary paving plan 6. Grading plan 7. Details ii. Mechanical sheets 1. Lift station equipment layouts (modified from 4 MGD project) 2. Lift station sections (modified from 4 MGD project) 3. MBR Treatment unit equipment layout His Structural sheets 1. Foundation plans iv. Electrical sheets 1. Site electrical plan 2. One -line diagrams 3. Conduit and wiring plan 4. Lighting plan 5. SCADA/instrumentation layout 5. Meetings: i. Prepare for and conduct one 60% review meeting ii. Prepare for and conduct one (1) Final Engineering Report review meeting rev 1 /2021 Prepare for and conduct one 60% review meeting 6. Deliverables: i.copies of the 60% plans and specifications and .pdf electronic copy ii. Five (5) copies of the Final Engineering Report and .pdf electronic copy iii. Five (5) copies of the 90% plans and specifications and .pdf electronic copy 7. Services/Deliverables provided by the Client: i. Participate in review meetings ii. Review and provide comments on the submittals Task 2 —Bidding The Consultant will perform the following professional services for this project phase: 1. Print a maximum of 3 full size (2231x34") and 3 half size (I V x 17") sets of plans and specifications for the Client. Additional sets of bidding documents shall be printed, only upon the Client's authorization, as Additional Services, 2. Provide plans and specifications in .PDF format to CivCast website for online bidding. 3. Prepare the Notice to Bidders. The Client will be responsible for submitting the Notice to newspapers for advertisement. Advertising will be billed directly to the Client by the newspaper. 4. Issue addenda as required. 5. Answer contractor questions. 6. Prepare for and conduct a Pre -bid conference. 7. Attend bid opening, prepare a tabulation of bids, and prepare a letter summarizing the bids to the Client for award of contract. 8. Prepare six (6) sets of the contract documents for execution by the contractor, receive and review such documents for completeness, and forward to the Client for review and execution. Task 3 —Construction Phase Services The Consultant will provide professional construction phase services to the Client during construction of this project. The estimated construction period of the project is twenty-four (24) months for the basis of establishing the Consultant's Fee. The construction phase services are as follows: 1. Pre -Construction Conference i. Prepare for and attend a pre -construction conference prior to commencement of Work at the Site 2. Visits to Site and Construction Observation — The Consultant will provide on -site construction observation services during the construction phase. The Consultant will make visits at intervals as directed by the Client in order to observe the progress of the Work. Such visits and observations by the Consultant are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on the Consultant's exercise of professional judgment. Based on information obtained during such visits and such observations, the Consultant will evaluate whether Contractor's work is generally proceeding in accordance with the Contract Documents, and the Consultant will keep the Client informed of the general progress of the Work. 3. The purpose of the Consultant's site visits will be to enable the Consultant to better carry out the duties and responsibilities specifically assigned in this Agreement to the Consultant, and to provide the Client a greater degree of confidence that the completed Work will conform in general to the Contract Documents. The Consultant shall not, during rev 1 /2021 SUCH visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall the Consultant have authority over or responsibility for the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work. Accordingly, the Consultant neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents, 4. Recommendations with Respect to Defective Work i. Provide recommendations to Client that Contractor's work be disapproved and rejected while it is in progress if, on the basis of site visit evaluations, the Consultant believes such work will not produce a completed Project that conforms generally to Contract Documents or that it will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Notwithstanding the foregoing, the Client reserves the right to disapprove or reject Contractor's work without a recommendation from the Consultant. 5. Clarifications and Interpretations i. Issue necessary clarifications and interpretations of the Contract Documents to Client as appropriate to the orderly completion of Contractor's work. Such clarifications and interpretations will be consistent with the intent of the Contract Documents. Field orders authorizing variations from the requirements of the Contract Documents will be made by Client. 6. Change Orders i. Recommend change orders to Client, as appropriate. ii. Review and make recommendations related to Change Orders submitted or proposed by the Contractor. 7. Shop Drawings and Samples i. Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. 8. Substitutes and "or -equal" i. Evaluate and determine the acceptability of substitute or "or -equal" materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. ii. Provide recommendations to the Client 9. Inspections and Tests i. Review certificates of inspections and tests within Consultant's area of responsibility for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. The Consultant will be entitled to rely on the results of such tests and facts being certified. The scope of services assumes the pumps and motors will go through a non -witnessed factory test. Attending testing will be considered additional services. 10. Disagreements between Client and Contractor rev 1 /2021 It As necessary, the Consultant will, with reasonable promptness, render initial written decision on all claims of the Client and Contractor relating to the acceptability of Contractor's work or the interpretation of the requirements of the Contract Documents pertaining to the progress of the Contractor's work. In rendering such decisions, the Consultant will be fair and not show partiality to the Client or Contractor and will not be liable in connection with any decision rendered in good faith in such capacity. The initial decision of the Consultant shall be required as a condition precedent to mediation or litigation of any claim arising prior to the date final payment is due to the Contractor, unless thirty (30) days have passed after a claim has been referred to the Consultant with no decision having been rendered. 11. Final Walkthrough and Punchlist Preparation i. Attend final walkthrough with Contractor and the Client to determine if the completed work of Contractor is generally in accordance with the Contract Documents. 1. Limitation of Responsibilities: The Consultant will not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual entity performing or furnishing the work. The Consultant will not have the authority or responsibility to stop the work of any Contractor. ii. Compile punch list from information gathered during final walkthrough with the Client and Contractor. 12. Record Drawings — Prepare project "Record Drawings" based on information provided by the Contractor and/or Client as to the actual field placement of the work including any changes or deletions. Consultant is not responsible for the accuracy of the information provided by the Contractor and/or the Client. Consultant will provide the following deliverables: i. One (1) set of reproducible (22" x 34") Record Drawings. ii. Two (2) full size Record Drawings iii. Three (3) half size Record Drawings iv. One (1) set of .pdf file Record Drawings 13. Compile operation and maintenance information into one consolidated electronic O&M manual in accordance with the Texas Administrative Code Requirements. The manual will include: i. Administrative and record keeping information 1. Contact information 2. Existing discharge permit 3. Final Engineering Report 4. Construction Drawings and Specifications 5. Construction Approvals 6. Daily Monitoring Report examples 7. Daily activity reports ii. Facility process information 1. Expected flow patterns and sizes of treatment units 2. Start-up procedures for equipment 3. Waste and return solids rates 4. Routine maintenance descriptions 14. Start-up Assistance: The Consultant will attend manufacturer's start-up and training for maIor equipment components and will assist the Client with questions during an initial week start-up of the facility. The Consultant will be available for an additional eight weeks beyond the initial start-up completion to conduct site visits and answer additional rev 1 /2021 questions with regards to making adjustments to operating protocols or process control changes. 15. Deliverables Shop Drawing Reviews — as described above Contractor's Estimates — as described above Record Drawings — as described above Task 4 —Evaluate Existing Facilities Site 1. Conduct a site visit to evaluate the condition of the existing facilities 2. Identify existing process deficiencies and recommend improvements 3. Obtain plant physical data from client including: i. As built/design drawing sand specifications ii. Pump performance data iii. Blower performance data iv. Electrical usage v. Chemical usage vi. Operations and maintenance manuals 4. Obtain plant operating data from Client. This includes the following: vii. Influent biochemical oxygen demand (BOD), chemical oxygen demand (COD), and filtered COD Influent total suspended solids (TSS) and volatile suspended solids (VSS) ix. Influent Ammonia and Total Kjeldahl Nitrogen x. Operating mixed liquor suspended solids and dissolved oxygen in the aeration basins xi. Last 5 years monthly discharge monitoring reports (DMR's) xii. Last 5 years of bI0S011dS test results 5. Evaluate the operating data and project future loadings for expansion of the wastewater treatment facy xiii. Review influent and operating data and evaluate load trending to develop influent water quality for future expansions. Task 5 —Evaluate and document current and proposed regulatory requirements 1. Review the current effluent discharge permit, currently proposed regulations, and how they may affect future operations. 2. Plan for and attend one virtual meeting with the TCEQ to discuss stream loading criteria for expanding the existing WWTF. 3. Summarize current and anticipated future permit conditions based on discussions with TCEQ. 4. Provide guidance on necessary process improvements needed to meet requirements. Task 6 —Evaluate Expansion Alternatives and Temporary Plant Integration 1. Identify up to two (2) treatment strategies to maximize the capacity of the existing WWTF using process intensification in the existing basins and integrate the package MBR units into the plant to serve flows up to build out flows identified in the Wastewater Master Plan. i. Develop up to two (2) process flow diagrams for the expansion alternatives ii. Develop up to two (2) site plans for the expansion alternatives His Identify additional site improvements required for each scenario iv. Develop opinion of probable construction cost for each scenario rev i /2021 Task 7 — Prepare Wastewater Treatment Facility Master Plan I. The Consultant will prepare a report summarizing the findings of the tasks described above. The document will include the following: i. A summary of recommended improvements at the WWTF ii. Updated process flow diagrams for the WWTF iii. A summary of recommended pilot and bench testing, if applicable iv. An implementation plan that summarizes how the recommended improvements could be integrated into the existing facilities with minimal interruption to plant operation v. A conceptual -level opinion of the probable cost of the recommended improvements. Meetings: This task includes two (2) review meetings with City staff. Deliverables: - Five (5) hard copies of the 11"x17" exhibits and a .pdf electronic copy Five (5) hard copies of the OPCCs and a .pdf electronic copy Five (5) hard copies of the Master Plan and a .pdf electronic copy Services/Deliverables provided by the Client: Attend and participate in review meetings Provide requested data Additional Services Additional services to be perFormed if authorized by the Client, but which are not included in the above - described Scope of Services, are as follows: • Design of recommended improvements at Slayter Creek Facility • Stress testing associated with the capacity assessment • Structural evaluation of any facilities • Environmental assessment of the property • Survey services • Evaluation of biosolids reuse and disposal • Evaluation of effluent reuse options • TCEQ permitting • Preparation for and attendance at public meetings • Furnish additional copies of review documents and/or bid documents in excess of the number of the same identified above. • Services related to disputes over bid protests, bid rejection, and re -bidding of the contract for construction. • Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the Client. • Accompanying the Client when meeting with the TCEQ, U.S. Environmental Protection Agency, or other regulatory agencies during the course of the Project, beyond those meetings identified above. The CONSULTANT will assist the Client on an as -needed basis in preparing compliance rev I /2021 schedules, progress reports, and providing general technical support for the Client's compliance efforts. • Assisting Client or Contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement. Such services, if any, will be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this Agreement. • Providing professional services associated with the discovery of any hazardous waste or materials in the project site. • Performance of materials or specialty testing services. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement, and inspection after final completion. • Performance of miscellaneous and supplemental services related to the project as requested by the Client. • Any additional changes to the Contract Documents necessary to break the project into phases SWPPP inspections / coordination • Any services not listed in the Scope of Services Terms of compensation: Temporary Treatment Facility and Slayter Creek Treatment Wastewater Treatment Facility Master Plan Task 1 —Temporary Treatment Facility Design $ 80,000 (Lump Sum) Task 2 — Bidding $ 10,000 (Lump Sum) Task 3 — Construction Phase Services $ 30,000 (Reimbursable) Task 4 — Evaluate Existing Facilities Site $ 201000 (Lump Sum) Task 5 — Evaluate current and future regulations $ 10,000 (Lump Sum) Task 6 — Evaluate Expansion Alternatives and $ 25,000 (Lump Sum) Temporary Plant Integration Task 7 — Prepare Wastewater Treatment Facility $ 103000 (Lump Sum) Master Plan Subtotal $ 185,000 (Estimated) Lump sum fees will be invoiced monthly based upon the overall percentage of services performed. Hourly tasks will be performed on a labor fee plus expense basis. Labor fee will be billed on an hourly basis according to our then -current rates. Direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed at 1.15 times cost. A percentage of labor fee will be added to each invoice to cover certain other expenses such as telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Administrative time related to the project will be billed hourly. All permitting, application, and similar project fees will be paid directly by the Client. Payment will be due within 25 days of your receipt of the invoice. Due to the everchanging circumstances surrounding the COVID-19 Virus, situations may arise during the performance of this Agreement that affect availability of resources and staff of Kimley-Horn, the client, other consultants, and public agencies. There could be changes in anticipated delivery times, jurisdictional approvals, and project costs. Kimley-Horn will exercise reasonable efforts to overcome the challenges presented by current circumstances, but Kimley- rev 1 /2021 Horn will not be liable to Client for any delays, expenses, losses, or damages of any kind arising out of the impact of the COVID-19 Virus, ACCEPTED: CITY OF ANNA DATE: / v �j c7� rev L/2021 KIMLEY-HORN AND ASSOCIATES, INC. BY:44 1404( TITLE: SenlO1" VIC@ Pr@SICi@nt DATE: 6/27/2022