HomeMy WebLinkAboutCCmin2023-01-24Regular City Council Meeting
Meeting Minutes
THE CITY OF
Anna Tuesday, January 24, 2023 @ 6:00 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met on 01/24/2023 at 6:00 PM in the Anna Municipal
Complex -Council Chambers, located at 120 W. 7th Street, to consider the following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Pike called the meeting to order at 6:00 PM.
Members Present:
Mayor Nate Pike
Mayor Pro Tem Lee Miller
Deputy Mayor Pro Tern Randy Atchley
Council Member Kevin Toten
Council Member Stan Carver
Council Member Danny Ussery
Council Member Pete Cain
Members Absent:
None
2. Invocation and Pledge of Allegiance.
Council Member Carver led the Invocation and Mayor Pike led the Pledge of Allegiance.
3. Neighbor Comments.
There were no neighbor comments.
4. Reports.
Receive reports from Staff or the City Council about items of community interest.
a. Recognition of the Anna ISD Achievements in 2022 (Mayor Nate Pike)
Mayor Pike recognized the Anna ISD students for their achievements in 2022 in
the areas of Tennis, Cross Country, Football and Band. Proclamations from the
Mayor will be presented at the next Anna ISD Board Meeting.
b. Update from Lee Lewis Construction on the remaining punch list items for the
Municipal Complex. (Director of Public Works Greg Peters, P.E.)
Lee Lewis Construction gave an update on the remaining punch list items for the
Municipal Complex.
5. Work Session.
a. Zoning & Impact Reimbursement Discussion - NexMetro CR 423 (Director of
Public Works Greg Peters, P.E.)
The applicant received City Council feedback on the proposed impact
reimbursement for County Road 423.
Mayor Pike recused himself at 6:19 PM.
b. Presentation from Megatel on the AnaCapri Development and discussion on
proposed expansion and zoning (AnaCapri North). (Director of Economic
Development Joey Grisham)
Megatel provided a presentation regarding updates on the AnaCapri project and
proposed expansion.
Mayor Pike returned to the meeting at 6:40 PM.
6. Consent Items.
MOTION: Mayor Pro Tem Miller moved to approve items 6. a.-d. & 6. f.-i. Council
Member Toten seconded. Motion carried 7-0.
a. Approve the City Council Meeting Minutes for January 10, 2023. (City Secretary
Carrie Land)
b. Review the Minutes from the November 21, 2022 Parks Advisory Board Meeting
(Assistant Director of Neighborhood Services Jeff Freeth).
C. Review Monthly Financial Report for the Month Ending December 31, 2022.
(Budget Manager Terri Doby)
The City of Anna's financial policies require the publication of a financial report
monthly. The report covers the financial performance for Fiscal Year 2023
through December 31, 2022.
The financial condition of the City remains strong and the reported funds adhere
to fund balance requirements.
d. Approve a waiver letter and authorize the Mayor to enter into an Interlocal
Agreement with the City of Bells for transfer of recreational materials
(Neighborhood Services Director, Marc Marchand)
The old equipment at the skatepark at Slayter Creek Park is no longer needed
and must be removed before construction of the new skatepark begins. The City
Manager has been in conversations with the City Administrator from the City of
Bells who are interested in procuring the old material for their own skatepark
project. The City of Bells will be responsible for the removal of all the equipment
with no charge to the City of Anna.
e. Approve a Resolution approving the extension of a lease agreement between the
City of Anna and CARDS Dallas, Incorporated, for the use of a portion of the
Public Works Facility in exchange for the approved reduction of fifty cents per
Single Family Residential Home on their Solid Waste and Recycling Fees.
(Director of Public Works Greg Peters, P.E.)
In March of 2021, the City entered into a lease agreement with CARDS Dallas,
Incorporated, for the use of a portion of the City of Anna Public Works Facility. In
exchange, CARDS provides the City with a $0.50 reduction in fee per house for
all single family residential solid waste services.
This $0.50 is already included in the rates approved by the City Council in
September. Since the lease agreement was entered into in March, it is renewed
annually each spring. This is a ministerial item, as CARDS is already providing
the discount, and the City Council agreed to continue the lease as a part of the
setting of solid waste rates and subsequent approval last year. However, in order
to ensure that all paperwork is formally completed for the March annual renewal,
this item was presented for approval as a consent item.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE A LEASE AGREEMENT FOR THE TEMPORARY
USE OF CITY FACILITIES BY AND BETWEEN THE CITY OF ANNA TEXAS
AND CARDS DALLAS, INCORPORATED; AND PROVIDING FOR AN
EFFECTIVE DATE.
MOTION: Council Member Toten moved to approve. Mayor Pro Tern Miller
seconded. Motion carried 7-0.
f. Approve a Resolution for the purchase of servers and additional software and
equipment from CDW Government of Chicago, IL through the TxDOT and Texas
DIR agreements in the amount of $250,000, and authorizing the City Manager to
sign the agreement. (Director of Information Technology Kevin Johnson)
The City's current server technology is past the end of its useful life. In order to
maintain a reliable network and computer system to serve Anna neighbors, it is
time to replace the servers. Staff has been working with CDW Government on a
quote based on current DIR contracts with the state of Texas. In accordance with
the adopted FY 2023 budget, this purchase will be financed over five years
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA,
APPROVING THE PURCHASE OF SERVERS AND ADDITIONAL SOFTWARE
AND EQUIPMENT FROM CDW GOVERNMENT OF CHICAGO, IL THROUGH
TXDOT AND TEXAS DIR AGREEMENTS AS LISTED IN THE QUOTE IN THE
AMOUNT OF $250,000, AND AUTHORIZE THE CITY MANAGER TO SIGN
THE AGREEMENT.
g. Approve a Resolution for a lease purchase agreement for the purpose of
financing servers and related equipment with Government Capital Corporation in
the amount of $250,000 for a period of five (5) years at an interest rate of 4.90%,
and authorizing the City Manager to sign the agreement. (Finance Director Alan
Guard)
The City Council approved the purchase of new servers for the City's Information
Technology Department in the FY 2023 budget. As part of the budget process,
Council was informed this purchase would be financed over five years. The
Finance Department has sought quotes from various financial institutions. The
City received the low quote for the best interest rate from Government Capital
Corporation for a period of five (5) years at 4.90%.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA
REGARDING A LEASE PURCHASE AGREEMENT FOR THE PURPOSE OF
FINANCING "SERVERS" WITH GOVERNMENT CAPITAL CORPORATION IN
THE AMOUNT OF $250,000 FOR A PERIOD OF FIVE (5) YEARS AT AN
INTEREST RATE OF 4.90% AND AUTHORIZE THE CITY MANAGER TO SIGN
THE AGREEMENT.
h. Approve an Ordinance Amending the FY2023 Community Investment Program
(CIP) Budget to appropriate funding for US 75 Utility Relocation Project. (Budget
Manager Terri Doby)
The proposed budget amendment includes funding for the following purposes:
US 75 Utility Relocations ($776,000) The Texas Department of
Transportation is preparing to complete the widening of US 75 from north of
FM 455 to the Collin County line in the near future. As a part of that project,
the City is required to relocate our existing water mains out of the proposed
widening project area. The original budget was set based on an opinion of
probable cost provided by the design engineer in 2020 at the completion of
the conceptual design based on a new 8-inch main. The project scope was
increased to a 12-inch main with a connection underneath US 75 in 2022
based upon the adopted Water Master Plan. Per the Master Plan and water
modeling, an 8-inch main would be undersized for future commercial
development in the US 75 corridor and would be inadequate for providing the
pressure and volume required for a large water user.
Since the funding source is Water Impact Fees, no taxpayer dollars will be
needed to fund the increased budget required. Staff proposes that Water Impact
Fees be used to fund the entire project cost, which is in -line with the City Council
goal of having growth pay for growth. While the project will be significantly more
expensive than estimated in 2020, we believe that it is the right decision to build
the main as a 12-inch line to ensure that the City is able to provide the water
pressure and volume needed for commercial and mixed -use developments along
US 75.
AN ORDINANCE AMENDING ORDINANCE NO. 1002-2022 ADOPTING THE
BUDGET FOR THE 2022-2023 FISCAL YEAR; PROVIDING FOR SAVINGS,
SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN
EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF.
Approve a Resolution awarding the construction of the US 75 Utility Relocation
project to ANA Site Construction, LLC. (Director of Public Works Greg Peters,
P.E.)
TxDOT is preparing to widen US 75 north of FM 455 to a 6-lane freeway with
improved frontage roads all the way to the Collin County northern limit. The City
of Anna has existing 6-inch water mains located along the existing freeway which
must be relocated. The relocation includes increasing the size of the water mains
from 6-inch to 12-inch diameter to provide adequate water supply for the future
development of the US 75 corridor.
The City publicly advertised the project and opened bids on December 15, 2022.
Five bids were received, with the lowest qualified bid from ANA Site
Construction, LLC, in the amount of $1,625,063.75. Staff is recommending a total
project budget of $1,700,000 for the project to provide $74,936.25 in
contingencies. The proposed funding source is Water Impact Fees.
A portion of the project will be reimbursable by TxDOT. The total TxDOT
reimbursement anticipated is $187,350.00. When reimbursement is received
from TxDOT upon completion of the project, it will go back into the Water Impact
Fee Fund. The final City cost is expected to be $1,512,650 after reimbursement
is received, which is below the amended budget of $1,626,000.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AWARDING THE US 75
UTILITY RELOCATION PROJECT TO ANA SITE CONSTRUCTION, LLC, IN
THE AMOUNT NOT TO EXCEED ONE MILLION SEVEN HUNDRED
THOUSAND DOLLARS AND ZERO CENTS ($1,700,000.00); AND PROVIDING
FOR AN EFFECTIVE DATE.
j. Approve a Resolution authorizing the City Manager to execute documents for the
purchase of a 0.132 acre parcel for public right-of-way and limited rights on a
0.061 acre parcel for a permanent grading easement on and across a 7.7869
acre tract of land for the construction of Hackberry Drive. (Director of Public
Works Greg Peters, P.E.)
The City of Anna is seeking to construct roadway improvements to Hackberry
Drive as a capital improvement project for the City. The City has been acquiring
the necessary right-of-way for the project, and has been working with the
landowner of the subject property in regards to all impacts the project will have
on the subject tract. Staff worked with the landowner to identify the estimated
costs of replacing the fencing and trees which must be removed as a part of
construction. In addition, staff coordinated with the landowner regarding the
reconfiguration of the existing barn and moving the access doors to another side
of the barn, away from the road improvements. The total cost of the property and
easement acquisition and the cost of fencing replacement, tree replacement, and
barn door relocation totals a value of $85,000. Staff concurs with the property
owner that $85,000 represents fair and just compensation for the impacts
identified.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT AND
ASSOCIATED DOCUMENTS, IN A FORM APPROVED BY THE CITY
ATTORNEY, FOR THE PURCHASE OF A PORTION OF REAL PROPERTY
LOCATED AT 510 HACKBERRY DRIVE, ANNA, TEXAS 75409; AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Mayor Pike moved to approve. Council Member Toten seconded.
Motion carried 7-0.
7. Items For Individual Consideration.
Mayor Pike recused himself at 6:46 PM for items a, b, c, and d.
a. Conduct a Public Hearing/Consider/Discuss/Action on an Ordinance to rezone
82.0t acres located on the south side of E. Foster Crossing Boulevard, 195t feet
east of S. Powell Parkway from Planned Development (Ord. No. 743-2017) to
Planned Development-1-1-1 Light Industrial with modified development standards.
(Director of Development Services Ross Altobelli)
The subject is formerly known as the Anna Business Park. The property's current
zoning was established in 2017. The request for a new Planned Development is
to modify standards established as part of the 2017 zoning and current
development standards to accommodate the development of the Holt CAT
dealership and Texas First Rentals rental facility.
A Planned Development (PD) district is intended to provide for combining and
mixing of uses allowed in various districts with appropriate regulations and to
permit flexibility in the use and design of land and buildings in situations where
modification of specific provisions of this article is not contrary to its intent and
purpose or significantly inconsistent with the planning on which it is based and
will not be harmful to the community. A PD district may be used to permit new
and innovative concepts in land utilization. While great flexibility is given to
provide special restrictions which will allow development not otherwise permitted,
procedures are established herein to insure against misuse of the increased
flexibility.
Mayor Pro Tern Miller opened the public hearing at 6:54 PM.
No comments.
Mayor Pro Tern Miller closed the public hearing at 6:54 PM.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S
COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE AND
CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED
HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY
CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A
PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE HIGHEST PENALTY
AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING FOR
THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Council Member Carver moved to approve. Council Member Toten
seconded. Motion carried 6-0.
b. Consider/Discuss/Action on a Resolution regarding Holt Subdivision, Block A,
Lots 1-4, Concept Plan. (Director of Development Services Ross Altobelli)
Office — showroom/warehouse with equipment service and repair / leasing and
retail sales on Lots 1 & 2, drainage & detention on Lot 3, and vacant lot on 82.0±
acres located on the south side of E. Foster Crossing Boulevard, 195± feet east
of S. Powell Parkway.
This concept plan is associated with the zoning case and is contingent upon
approval of the zoning case. The purpose of the concept plan is to show the
conceptual layout and related site improvements associated with the future
industrial development. The concept plan complies with the Planning and
Development regulations as requested by the zoning case.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A CONCEPT
PLAN FOR HOLT SUBDIVISION, BLOCK A, LOTS 1-4.
MOTION: Council Member Cain moved to approve. Council Member Toten
seconded. Motion carried 6-0.
C. Consider/Discuss/Action on a Resolution regarding Holt Subdivision, Block A,
Lots 1-4, Preliminary Plat. (Director of Development Services Ross Altobelli)
Office — showroom/warehouse with equipment service and repair / leasing and
retail sales on Lots 1 & 2, drainage & detention on Lot 3, and vacant lot on 82.0±
acres located on the south side of E. Foster Crossing Boulevard, 195± feet east
of S. Powell Parkway.
The purpose of the Preliminary Plat is to propose lot and block boundaries, and
easements necessary for the future construction of the Office —
showroom/warehouse with equipment service and repair / leasing and retail
sales development.
Preliminary Plat is in conformance with the adopted Planned Development
standards and with the city's Subdivision Regulations and Zoning Ordinance.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING HOLT
SUBDIVISION, BLOCK A, LOTS 1-4, PRELIMINARY PLAT
MOTION: Council Member Carver moved to approve. Council Member Ussery
seconded. Motion carried 6-0.
d. Conduct a Public Hearing/Consider/Discuss/Action on an Ordinance for a
Specific Use Permit for a communications tower on one lot on 3.6± acres located
on the east side of the Dallas Area Rapid Transit right-of-way, 380± feet north of
E. Outer Loop Road. Zoned: Planned Development -Anna Business Park (Ord.
No. 743-2017). (Director of Development Services Ross Altobelli)
The applicant requested a Specific Use Permit to allow for a communications
tower on one lot on 3.6± acres located on the east side of the Dallas Area Rapid
Transit right-of-way, 380± feet north of E. Outer Loop Road. Zoned: Planned
Development -Anna Business Park (Ord. No. 743-2017).
Mayor Pro Tem Miller opened the public hearing at 6:57 PM.
No comments.
Mayor Pro Tem Miller closed the public hearing at 6:57 PM.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S
COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE AND
APPROVING A SPECIFIC USE PERMIT ON CERTAIN PROPERTY AS
DESCRIBED HEREIN; PROVIDING FOR SAVINGS, REPEALING AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE;
PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE
HIGHEST PENALTY AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS;
AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Council Member moved to approve Toten. Council Member Ussery
seconded. Motion carried 6-0.
Mayor Pike returned to the meeting at 7:00 PM.
e. Consider/Discuss/Action on a Resolution regarding City of Anna Water Storage
Tank Addition, Block A, Lot 2, Site Plan. (Director of Development Services Ross
Altobelli)
Communications tower on one lot on 3.6± acres located on the east side of
Dallas Area Rapid Transit right-of-way, 380± feet north of E. Outer Loop Road.
Zoned: Planned Development -Anna Business Park (Ord. No. 323-2007 & Ord.
No. 743-2017).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A SITE PLAN
OF THE CITY OF ANNA WATER TANK STORAGE ADDITION, BLOCK A, LOT
2.
MOTION: Council Member Ussery moved to approve. Mayor Pro Tem Miller
seconded. Motion carried 7-0.
f. Conduct a Public Hearing/Consider/Discuss/Action on an Ordinance regarding a
Specific Use Permit for a gas metering station on one lot on 27.4± acres located
on the north side of Rosamond Parkway, 830± feet west of West Crossing
Boulevard. Zoned: Planned Development (Ord. No. 285-2006). (Director of
Development Services Ross Altobelli)
The applicant requested a Specific Use Permit (SUP) to allow for a gas metering
station on one lot on 27.4± acres located on the north side of Rosamond
Parkway, 830± feet west of West Crossing Boulevard. Zoned: Planned
Development (Ord. No. 285- 2006).
Mayor Pike opened the public hearing at 7:01 PM.
No comments.
Mayor Pike closed the public hearing at 7:01 PM.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S
COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE AND
APPROVING A SPECIFIC USE PERMIT ON CERTAIN PROPERTY AS
DESCRIBED HEREIN; PROVIDING FOR SAVINGS, REPEALING AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE;
PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE
HIGHEST PENALTY AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS;
AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Mayor Pro Tern Miller moved to approve. Council Member Toten
seconded. Motion carried 7-0.
g. Consider/Discuss/Action on a Resolution regarding Shadowbend Atmos Energy
Tap, Site Plan. (Director of Development Services Ross Altobelli)
Gas metering station on one lot on 27.4± acres located on the north side of
Rosamond Parkway, 830± feet west of West Crossing Boulevard. Zoned:
Planned Development (Ord. No. 285-2006).
The purpose of the Site Plan is to show the proposed gas metering station
improvements. The Site Plan is in conformance with the city's Subdivision
Regulations and Zoning Ordinances.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A SITE PLAN
OF THE SHADOWBEND ATMOS ENERGY TAP.
MOTION: Council Member Toten moved to approve. Council Member Cain
seconded. Motion carried 7-0.
h. Discuss/Consider/Act on a Resolution of the City Council of the City of Anna,
Texas, finding that a public necessity exists for acquisition of a permanent right of
way and temporary construction easement on and across real property located at
404 Hackberry Drive for the construction of Hackberry Drive, in a form approved
by the City Attorney. (Director of Public Works Greg Peters, P.E.)
The City of Anna is seeking to construct roadway improvements to Hackberry
Drive as a capital improvement project for the City. The City has been acquiring
the necessary right-of-way for the project, and this is the last remaining parcel
required for the project. The City has utilized an acquisition consultant to handle
the coordination with the adjacent landowners, and has followed the
requirements for property acquisition in accordance with State Law. The
landowner has been provided with the Texas Landowner's Bill of Rights and all
documents and information in accordance with State Law. Staff is prepared to
proceed with the next step in the acquisition process if approved by the City
Council.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
FINDING THAT A PUBLIC NECESSITY EXISTS FOR ACQUISITION OF A
PERMANENT RIGHT OF WAY ON AND UNDER 0.272 ACRES OF REAL
PROPERTY AND A TEMPORARY CONSTRUCTION EASEMENT PROVIDING
LIMITED RIGHTS ON AND UNDER 0.017 ACRES OF REAL PROPERTY,
MORE OR LESS; AUTHORIZING THE CITY MANAGER, STAFF,
CONTRACTORS, AND THE CITY'S ATTORNEYS TO ACQUIRE SAID
EASEMENTS BY ANY LAWFUL MEANS, INCLUDING BUT NOT LIMITED TO
NEGOTIATIONS, AND, IF NECESSARY, PROCEEDINGS IN EMINENT
DOMAIN; PROVIDING AN EFFECTIVE DATE.
MOTION: Mayor Pike, moved that the City Council of the City of Anna, Texas
authorize the use of the power of eminent domain to acquire permanent right of
way and a temporary construction easement on a 2.916 acre tract of land in the
Henry Brantley Survey Abstract No 071, City of Anna, Collin County, Texas.
Property ID 2520275, located at 404 Hackberry Drive, with the permanent right of
way being a 0.272 acre portion of said tract with the remainder of said tract being
the temporary construction easement. Council Member Toten Seconded. Motion
carried 7-0.
Discuss/Consider/Act on a Resolution authorizing the City Manager to execute
an agreement for the purchase of real property for the Hurricane Creek Regional
Wastewater Treatment Plant in a form approved by the City Attorney. (Director of
Public Works Greg Peters, P.E.)
The City of Anna has a capital improvement project to construct a regional
wastewater treatment facility in the southwest portion of the City's extraterritorial
jurisdiction. This proposed facility will provide wastewater treatment to all of Anna
west of US 75, and portions of the City of Weston and the City of Van Alstyne,
and their respective jurisdictional areas. The City expects to receive approval
from TCEQ for the discharge permit in the next 30-45 days, and has reached a
final agreement in principle with the landowner for the purchase of the required
land.
The City obtained an appraisal for the property which was used in the
negotiations with the landowner. The staff feels that a reasonable agreement has
been made and recommended approval of the documents required for the
purchase. The contract is in draft form and will be finalized with input from the
City Attorney prior to execution.
The purchase price is $2,600,000, and the funding source is Wastewater Impact
Fees.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT AND ASSOCIATED DOCUMENTS, IN
A FORM APPROVED BY THE CITY ATTORNEY, FOR THE PURCHASE OF A
28.096 ACRE TRACT OF LAND OUT OF AN EXISTING 56 ACRE TRACT OF
LAND LOCATED NORTH OF COUNTY ROAD 286 IN ANNA, TEXAS 75409;
AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Council Member Toten moved to approve subject to Attorney
approval. Council Member Ussery seconded. Motion carried 7-0.
j. Consider/Discuss/Action on a Resolution approving the First Amendment to the
Development Agreement and the Woods at Lindsey Place Subdivision
Improvement Agreement with D.R. Horton -Texas, Ltd. (Director of Economic
Development Joey Grisham)
As previously discussed with the City Council, DR Horton approached the City
about the creation of a Public Improvement District (PID) for The Woods at
Lindsey Place Development located off Rosamond Pkwy. Some of the benefits of
doing a PID include the developer expediting the construction of their portion of
Buddy Hayes Blvd. and adding several park features and amenities as attached.
The City will also receive PID fees estimated at over $3.2 million. The updated
agreement has been thoroughly reviewed by the City's legal counsel, PID
consultant, staff, bond counsel, and financial advisors.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FIRST
AMENDMENT TO DEVELOPMENT AGREEMENT AND TO THE WOODS AT
LINDSEY PLACE SUBDIVISION IMPROVEMENT AGREEMENT
MOTION: Mayor Pro Tem Miller moved to approve. Council Member Toten
seconded. Motion carried 7-0.
k. Consider/Discuss/Action on a Resolution setting a Public Hearing under Section
372.009 of the Texas Local Government Code on the advisability of the creation
of a Public Improvement District and improvements within the City of Anna,
Texas, for the Woods at Lindsey Place Development and authorizing the
issuance of notice by the City Secretary of Anna, Texas, regarding the public
hearing. (Director of Economic Development Joey Grisham)
As previously discussed with the City Council, DR Horton has submitted its
Public Improvement District (PID) petition for The Woods at Lindsey Place
Development located off Rosamond Pkwy. Chapter 372 of the Texas Local
Government Code requires a public hearing to create a PID that will take place
on February 14, 2023 should the Resolution be approved.
A RESOLUTION SETTING A PUBLIC HEARING UNDER SECTION 372.009 OF
THE TEXAS LOCAL GOVERNMENT CODE ON THE ADVISABILITY OF THE
CREATION OF A PUBLIC IMPROVEMENT DISTRICT AND IMPROVEMENTS
WITHIN THE CITY OF ANNA, TEXAS, FOR THE WOODS AT LINDSEY PLACE
DEVELOPMENT AND AUTHORIZING THE ISSUANCE OF NOTICE BY THE
CITY SECRETARY OF ANNA, TEXAS, REGARDING THE PUBLIC HEARING
MOTION: Mayor Pike moved to approve. Mayor Pro Tern Miller seconded.
Motion carried 7-0.
Consider/Discuss/Action on a Resolution awarding a grant administrator to
complete an application and project implementation for the City of Anna's 2023
Downtown Revitalization Program administered through the Texas Department of
Agriculture. (Economic Development Coordinator Kimberly Garduno)
The Revitalization of Downtown Anna is considered a top priority as outlined by
City Council. City staff received notification of two (2) grants that provide
infrastructure funding from the Texas Department of Agriculture (TDA). After a
preliminary review, the City of Anna has potential to rank high in the selection
process and therefore has a solid chance to receive funding for the Downtown
Revitalization Program grant.
Due Date: May 3, 2023
Award Amount: $250,000 - $500,000
Requirements to gain maximum application score:
o Obligate at least 50% of funds to sidewalks and ADA compliance
o Commit 15% cash match to project ($75,000 on a $500,000 grant)
o Hold a public hearing about application at least 90 days before
application due date (also must do this for the 2023-24 CDBG Fund
and the MOD so it would be ideal to hold them all at once to cut
newspaper advertisement costs)
Pass Blight Resolution: The City must adopt resolution declaring project area
as blighted
Eligible Activities:
o Sidewalks and lighting
o Activities required to eliminate architectural barriers for the disabled
o Water and/or sewer lines
o Road construction/rehabilitation to include curb and gutter and related
drainage
o Natural gas lines and related items
o Electric power lines and transformers
o Utilities including natural gas and electric
o High-speed internet infrastructure with prior approval from TDA
o Demolition and clearance activity of non-residential structures
Federal Grants require an extensive amount of paperwork throughout the
process. To meet all the documentation requirements on federal grants, cities
find it beneficial to hire firms that have experience and knowledge to assist City
staff secure funding. Therefore, staff is recommending City Council approve a
proposal to seek grant administration assistance for the Downtown Revitalization
Program grant process.
Request for Proposal process
• Requests for Proposals sent out December 22, 2022, with a deadline of
January 6, 2023.
• Newspaper Ad was not required.
• Public Hearing was December 19, 2022.
• We received two (2) proposals:
o Grant Works
o Public Management, Inc.
• The Evaluation Committee selected Public Management, Inc.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING
PROFESSIONAL SERVICE PROVIDER SELECTION FOR A 2023
DOWNTOWN REVITALIZATION GRANT PROGRAM THROUGH THE TEXAS
DEPARTMENT OF AGRICULTURE
MOTION: Mayor Pro Tern Miller moved to approve. Council Member Carver
seconded. Motion carried 7-0.
M. Consider/Discuss/Action on a Resolution awarding a grant administrator to
complete an application and project implementation for the City of Anna's
2023/2024 Texas Community Development Block Grant Community
Development Fund administered through the Texas Department of Agriculture.
(Economic Development Coordinator Kimberly Garduno)
The Revitalization of Downtown Anna is considered a top priority as outlined by
City Council. City staff received notification of two (2) grants that provide
infrastructure funding from the Texas Department of Agriculture (TDA). After a
preliminary review, the City of Anna has potential to rank high in the selection
process and therefore has a solid chance to receive funding for TDA's 2023/2024
Texas Community Development Block Grant (TxCDBG) Community
Development Fund (CD).
• Due Date: April 3, 2023
• Award Amount: $250,000 - $500,000
• Requirements to gain maximum application score:
o Match is 2%-15%, dependent upon population
o Anna Population based 2020 census — 16,896 = 15% match =
$75,000
• Eligible Activities: water/wastewater infrastructure, street and drainage
improvements.
• Project must benefit 51 % low to moderate -income (LMI) persons
o Per HUD, Anna City Low -to -Moderate Income (LMI) is 35.7%,
therefore an Income survey will be required in the project area to
determine if the beneficiaries are 51 % LMI.
o Audit is no longer required. A Financial Capacity Risk assessment will
be conducted by TDA prior to award.
Next steps:
1. Procure professional services for engineering
2. Determine and designate a qualifying area
3. Perform Income Surveys (for CDBG application)
4. Design a qualifying project.
5. Perform Fair Housing Activities
6. Adopt Signatory Resolution at future Council Meeting
7. Adopt Application Resolution at future Council Meeting (authorizing what
grant for how much, etc)
8. Post/publish final notice
9. Submit the application(s)
Federal Grants require an extensive amount of paperwork throughout the
process. To meet all the documentation requirements on federal grants, cities
find it beneficial to hire firms that have experience and knowledge to assist City
staff with securing funding. Therefore, staff is recommending City Council
approve a proposal to seek grant administration assistance for the Downtown
Revitalization Grant Program process.
Request for Proposal process
• Requests for Proposals sent out December 22, 2022, with a deadline of
January 6, 2023.
• Newspaper Ad was not required.
• Public Hearing was held December 19, 2022.
• We received two (2) proposals:
o Grant Works
o Public Management, Inc.
• Evaluation Committee selected Public Management, Inc.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING
PROFESSIONAL SERVICE PROVIDER SELECTION FOR A 2023/2024 TEXAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM —COMMUNITY
DEVELOPMENT FUND GRANT THROUGH THE TEXAS DEPARTMENT OF
AGRICULTURE
MOTION: Council Member Carver moved to approve. Council Member Ussery
seconded. Motion carried 7-0.
n. Consider/Discuss/Action on a Resolution adopting City of Anna Success
Statements. (Assistant City Manager Taylor Lough)
On December 9 and 10, 2022 members of the City Council met in a workshop
setting to draft seven Strategic Outcome Areas that help define Anna's future
identity. The following Success Statements are proposed for City Council
consideration:
Neighborly
o Anna's community of neighbors has a sense of hometown pride and
is:
• Caring and giving
• Engaged in the community
• Active in civic life
• Unique
o Anna is a designed to be unique as it transforms from a bedroom
community to a thriving city, with:
• Deliberate planning for the future
• A vision for innovative development and positive growth
• A variety of housing, jobs, and educational opportunities
• Vibrant
o Anna has a quality workforce that contributes to a prosperous
economy that includes:
• Diverse businesses with outstanding employment
opportunities
• Easy access to a variety of events and entertainment venues
• A one -of -a -kind downtown
• Safe
o Anna is a community where neighbors feel safe due to the City's
commitment to:
• Staffing public safety operations to meet the needs of a
growing community
• Preparing for emergencies and ensuring excellent response
times
• Resilient
o Anna's mobility and utility infrastructure consistently meets community
needs by:
• Focusing on resiliency and the City's ability to recover from
upsets
• Having a robust multi -modal transportation network
• Dependably delivering utility services to the City's neighbors
and businesses
• Active
o The City of Anna promotes an active community through:
• A variety of social opportunities for neighbors and visitors
• Diverse recreational venues
• Well -maintained trails and natural areas
• Opportunities for lifelong learning
• Excellent
o Anna is a high -performing City that implements best practices and
pursues accreditation, demonstrating its commitment to:
• Ethical and collaborative decision -making
• Continuous improvement and achieving measurable outcomes
• Ensuring a positive work environment for Council, staff, and
neighbors
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS
ADOPTING SUCCESS STATEMENTS
MOTION: Council Member Toten moved to approve. Mayor Pro Tern Miller
seconded. Motion carried 7-0.
o. Consider/Discuss/Action to fill Board of Adjustment vacancies. (City Secretary
Carrie Land)
Places 2 and 1A are currently vacant. The terms are partial terms, expiring May
2023.
MOTION: Council Member Toten moved to postpone appointment to Place 1A
until May 2023. Mayor Pro Tern Miller seconded. Motion carried 7-0.
P. Consider/Discuss/Action on appointments to Boards and Commissions Interview
Committee. (City Secretary Carrie Land)
Three Council Members are to be appointed to the 2023 Interview Committee.
The Interview Committee will review boards and commissions applications, as
they are received, and conduct applicant interviews on Saturday, April 15 and
Sunday, April 16. After interviews are complete, the Committee will make
nominations to the boards and commissions for City Council's consideration.
Throughout the year, the Committee may be asked to make nominations for
vacancies that become available.
Appointments are to be made on Thursday, May 18 at a Special City Council
meeting.
Boards and Commissions training/orientation will be held by staff on Saturday
June 3.
MOTION: Council Member Carver moved to appoint Council Member Toten,
Council Member Cain, and Mayor Pro Tern Miller to be on the committee.
Council Member Toten seconded. Motion carried 7-0.
8. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to
discuss any items listed or referenced on this Agenda under the following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or on
matters in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071).
Public facilities and infrastructure
b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex.
Gov't Code §551.072).
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has received
from a business prospect that the City seeks to have locate, stay, or expand in or
near the territory of the City of Anna and with which the City is conducting economic
development negotiations; or (2) To deliberate the offer of a financial or other
incentive to a business prospect described by subdivision (1). (Tex. Gov't Code
§551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). Boards and
Commissions
MOTION: Mayor Pike moved to enter closed session. Mayor Pro Tem Miller
seconded. Motion carried 7-0.
Mayor Pike recessed the meeting at 7:24 PM.
Mayor Pike reconvened the meeting at 7:51 PM.
Returned to item 7.h.
9. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City Council
meeting occurring on the same date as the meeting noticed in this agenda.
10. Adjourn.
Mayor Pike adjourned the meeting at 7:52 PM.
Approved the 14th d of IF b ary, 2023.
Mayor Nate Pike
Attested:
City Secretary Carrie L. Land