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HomeMy WebLinkAboutCCpkt2023-05-16 Special MeetingAGENDA City Council Special Meeting Tuesday, May 16, 2023 at 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna will meet on May 16, 2023 at 6:00 PM in the Anna Municipal Complex-Council Chambers, located at 120 W. 7th Street, to consider the following items. Welcome to the City Council meeting. If you wish to speak on an Open Session agenda item, please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1.Call to Order, Roll Call, and Establishment of Quorum. 2.Invocation and Pledge of Allegiance. 3.Neighbor Comments. At this time, any person may address the City Council regarding an item on this meeting Agenda that is not scheduled for public hearing. Also, at this time, any person may address the City Council regarding an item that is not on this meeting Agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this Agenda, other than to make statements of specific information in response to a citizen’s inquiry or to recite existing policy in response to the inquiry. 4.Items For Individual Consideration. a.Consider/Discuss/Action on an Ordinance Canvassing the City of Anna, May 6th General Election. (City Secretary Carrie Land) b.Consider/Discuss/Action on an Ordinance Calling a Runoff Election June 10, 2023. (City Secretary Carrie Land) c.Consider/Discuss/Action on 2023 appointments to City Board of Adjustments. (Interview Committee) d.Consider/Discuss/Action on 2023 appointments to City Diversity and Inclusion Advisory Commission. (Interview Committee) e.Consider/Discuss/Action on 2023 appointments to the Parks Advisory Commission (Interview Committee) f.Consider/Discuss/Action on 2023 appointments to the Economic Development Corporation and Community Development Corporation Boards (Interview Committee) g.Consider/Discuss/Action on 2023 appointments to the Planning and Zoning Commission (Interview Committee) 5.Adjourn. This is to certify that I, Carrie L. Land, City Secretary, posted this Agenda on the City’s website (www.annatexas.gov) and at the Anna Municipal Complex bulletin board at or before 5:00 p.m. on May 12, 2023.. Carrie L. Land, City Secretary Item No. 4.a. City Council Agenda Staff Report Meeting Date: 5/16/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on an Ordinance Canvassing the City of Anna, May 6th General Election. (City Secretary Carrie Land) SUMMARY: Section 67.004 provides that the presiding officer of the canvassing authority shall note the completion of the canvass in the minutes or in the recording required by Section 551.021 of the Government Code: City Council, Place 3 Bryan F. Heath received 151 votes, being 20.32% of total votes. Stan Carver II received 352 votes, being 47.38% of total votes. Kelly Herndon received 240 votes, being 32.30% of total votes. City Council, Place 5 Elden Baker received 390 votes, being 53.28% of total votes. Danny Ussery received 342 votes, being 46.72% of total votes. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: Canvass is a mandatory, ministerial duty. Each local canvassing authority shall convene to conduct the local canvass at the time set by the canvassing authority’s presiding officer not later than the 11th day after Election. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: 1. Ord DRAFT Election Canvass 2. May 6, 2023 Combined Election Day and Early Ballots--Accumulated Totalsv6- Unofficial Final 1 CITY OF ANNA, TEXAS ORDINANCE NO. _____________ (May 6, 2023 Election Canvass) AN ORDINANCE OF THE CITY OF ANNA, TEXAS CANVASSING THE RETURNS OF A GENERAL ELECTION OF TWO CITY COUNCIL MEMBERS, ALL FOR THREE-YEAR TERMS EXPIRING MAY 2026. WHEREAS, a general election was held in the City of Anna, Texas (the “City”) on May 6, 2023 for the purpose of electing two city council members, all for three-year; and WHEREAS, the City Council of the City of Anna (the “Council”) has reviewed and investigated all matters pertaining to this election and returns thereof; and WHEREAS, the Council hereby canvasses the returns of this election, at which there was submitted to all resident, qualified electors of the City for their action thereupon, the election of two city council members, all for three-year terms; and WHEREAS, the Council has diligently inquired into the poll lists and the official election returns which were duly and lawfully made to this Council by the judges, officials and clerks holding and conducting the election, the poll lists and the official elections returns showing separately the votes cast in the election; and WHEREAS, from the returns, this Council hereby finds that the following votes were cast in the election by voters who were resident, qualified electors of the City; and WHEREAS, each of the candidates in said election received the following votes: Candidate/or Proposition Number of Votes City Council, Place 3 (Concilio de Ciudad, Lugar 3) Bryan F. Heath 151 20.32% Stan Carver II 352 47.38% Kelly Herndon 240 32.30% City Council, Place 5 (Concilio de Ciudad, Lugar 5) Elden Baker 390 53.28% Danny Ussery 342 46.72% THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: SECTION 1. The Council officially finds, determines, and declares that the election was duly and properly ordered, that proper legal notice of such election was duly given in the English language and the Spanish language, that proper election officers were duly appointed prior to the election, that the election was duly and legally held, that all resident, qualified electors of the City were permitted to vote at the election, and due returns of the results of the election had been made and delivered, and that the City of Anna has duly canvassed such returns, all in accordance 2 with the laws of the State of Texas and of the United States of America and the Ordinance calling the election. SECTION 2.It is hereby certified that no candidate received a majority of the votes cast in the May 6, 2023 election for Place 3 of the City Council. A runoff election between Stan Carver II and Kelly Herndon shall therefore be required. SECTION 3. Subject to being duly qualified and taking the oath of office as provided by the laws of the State of Texas and the City of Anna Home-Rule Charter, the following person is elected as Council Member, Place 5 of the City for a term of three (3) years: Elden Baker. ADOPTED AND APPROVED on this 16th day of May, 2023. ATTEST: APPROVED: _____________________________ ___________________________ Carrie L. Land, City Secretary Nate Pike, Mayor Summary Results Report General and Special Election May 6th, 2023 Combined Accumulated Totals 62 of 62 Vote Centers Reporting Collin County UNOFFICIAL RESULTS Mayor – City of Allen Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Baine Brooks 5,646 100.00%1,699 3,892 55 Total Votes Cast 5,646 100.00%1,699 3,892 55 Overvotes 0 0 0 0 Undervotes 1,354 509 835 10 Contest Totals 7,000 2,208 4,727 65 Councilmember, Place No. 2 – City of Allen Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Nathan Polsky 1,577 25.86%542 1,025 10 Tommy Baril 4,522 74.14%1,268 3,199 55 Total Votes Cast 6,099 100.00%1,810 4,224 65 Overvotes 0 0 0 0 Undervotes 901 398 503 0 Contest Totals 7,000 2,208 4,727 65 City Council, Place 3 – City of Anna Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Bryan F. Heath 151 20.32%42 108 1 Stan Carver II 352 47.38%110 240 2 Kelly Herndon 240 32.30%71 163 6 Total Votes Cast 743 100.00%223 511 9 Overvotes 0 0 0 0 Undervotes 55 22 33 0 Contest Totals 798 245 544 9 City Council, Place 5 – City of Anna Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Elden Baker 390 53.28%117 269 4 Danny Ussery 342 46.72%103 234 5 Total Votes Cast 732 100.00%220 503 9 Overvotes 0 0 0 0 Undervotes 66 25 41 0 Contest Totals 798 245 544 9 Election Summary - 05/06/2023 10:28 PM 2 of 23 Report generated with Electionware Copyright © 2007-2020 Collin County Seal Watermark Seal for Collin County. Collin County Government Item No. 4.b. City Council Agenda Staff Report Meeting Date: 5/16/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on an Ordinance Calling a Runoff Election June 10, 2023. (City Secretary Carrie Land) SUMMARY: Based on unofficial results reports from Collin County of the election held on May 6, 2023, it appears that no candidates for Place 3 on the Council received a majority of the votes cast. It is necessary that the Council order a runoff election to be held on the 10th day of June, 2023, from 7:00 a.m. to 7:00 p.m., for the purpose of electing one council member for Place 3. FINANCIAL IMPACT: Funding for this (item / contract / service) was appropriated in the FY2023 Department budget in the amount of $10,000. BACKGROUND: Under Texas law, if a candidate does not receive enough votes to be elected in an election requiring a majority vote, a runoff election is required for the candidates who receive the highest and second highest number of votes. In accordance with Article 5, Section 5.04(a) of the Charter of the City of Anna, Texas (“City”), a runoff election is required if no candidate for a City elective office receives a majority of the votes cast. The City of Anna City Council (“Council”) is required to order such a runoff election not later than the fifth day after the final canvass of the main election is completed. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: 1. Ord 2023 Runoff Election Order 2. Ord 1032-2023-02 Ordering a General Election- May 6, 2023 3. May 6, 2023 Combined Election Day and Early Ballots--Accumulated Totalsv6- Unofficial Final Page 1 of 4 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ORDERING A RUNOFF ELECTION TO BE HELD ON JUNE 10, 2023, FOR THE PURPOSE OF ELECTING ONE CITY COUNCIL MEMBER; DESIGNATING POLLING PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AUTHORIZING EXECUTION OF ELECTION CONTRACTS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, under Texas law, if a candidate does not receive enough votes to be elected in an election requiring a majority vote, a runoff election is required for the candidates who receive the highest and second highest number of votes; and WHEREAS, in accordance with Article 5, Section 5.04(a) of the Charter of the City of Anna, Texas (“City”), a runoff election is required if no candidate for a City elective office receives a majority of the votes cast; and WHEREAS, the City of Anna City Council (“Council”) is required to order such a runoff election not later than the fifth day after the final canvass of the main election is completed; and WHEREAS, based on unofficial results report from Collin County of the election held on May 6, 2023, it appears that no candidates for Place 3 on the Council received a majority of the votes cast; and WHEREAS, it is necessary that the Council order a runoff election to be held on the 10th day of June, 2023, from 7:00 a.m. to 7:00 p.m., for the purpose of electing one council member for Place 3; and WHEREAS, the election shall be held as a Runoff Election administered by the Collin County Elections Administrator in accordance with the provisions of the Texas Election Code, the Charter of the City of Anna, and a Contract for Election Services with the County of Collin; and WHEREAS, the Collin County Commissioner' s Court has formally adopted the ExpressVote Universal Voting System; and WHEREAS, the ExpressVote Universal Voting System has been certified by both the Texas Secretary of State and the United States Election Assistance Commission; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: SECTION 1. ELECTION ORDER A runoff election is hereby ordered to be held by the City of Anna, Texas, on Saturday, June 10, 2023, for the purpose of electing a council member for Place 3. Page 2 of 4 Polling locations for the election will be determined in the Contract for Election Services to be entered into with Collin County. The polling locations shall be open between the hours of 7:00 a.m. and 7:00 p.m. the date of the election. The election will be conducted in accordance with the Contract for Election Services, by and between the City and Collin County, and the Texas Election Code. SECTION 2. ELECTION NOTICE The City Secretary is hereby directed to cause notice of said election to be published at least once, not earlier than the 30th day nor later than the 10th day, before election day as provided in Section 2.026 and Section 4.003 of the Texas Election Code; and shall be posted on the bulletin board used for posting notices of the City Council meetings not later than the 15th day before election day. A copy of the published notice that contains the name of the newspaper and the date of publication shall be retained as a record of such notice, and the person posting the notice shall make a record at the time of posting stating the date and place of posting in accordance with Texas Election Code Section 4.005. The City Secretary is also directed to post the election notice on the Internet website of the City of Anna. SECTION 3. EARLY VOTING Early voting by personal appearance by any qualified Collin County resident shall be conducted at the following addresses, or at any of the other Collin County Vote Centers* established by the Collin County Elections Administrator and designated for use in this election. Early voting by personal appearance for the June 10, 2023, runoff election will be conducted by the Collin County Elections Administration. The dates and times for early voting by personal appearance are as follows: SECTION 4. ELECTION DAY POLLING PLACE On June 10, 2023, Runoff Election Day, the polls shall be open from 7:00 a.m. to 7:00 p.m. and conducted at the Anna Municipal Complex, 120 E. 7th Street, Anna, Texas 75409 or at any of the other vote centers established by the Contract for Election Services. The Collin County Elections Administrator will conduct the run-off election to be held on Page 3 of 4 June 10, 2023. SECTION 5. EARLY VOTING BY MAIL Applications for early voting ballot by mail shall be mailed to: Bruce Sherbet Elections Administrator, 2010 Redbud Blvd., Ste. 102, McKinney, Texas 75069. Applications for early voting ballot by mail must be received no later than the close of business on May 30, 2023. SECTION 6. ELECTRONIC VOTING EQUIPMENT That in accordance with Section 123.001 of the Texas Election Code, the ExpressVote Universal voting machines approved by the Secretary of State are hereby adopted for the election on June 10, 2023. SECTION 7. ADMINISTRATION AND PROCEDURES OF THE ELECTION The City Manager is hereby authorized and directed to enter into any agreements with Collin County Elections Administration, make any necessary supplements to said agreements, and to execute such election agreements for said election. SECTION 8. ELECTION OFFICIALS Pursuant to the Contract for Election Services, the Collin County Elections Administrator shall serve as Early Voting Clerk for the election. Presiding Election Judges and Alternate Presiding Election Judges appointed to serve at said polling places shall be those election officials furnished by Collin County Elections Administrator. SECTION 9. EARLY VOTING BALLOT BOARD An Early Voting Ballot Board shall be created to process early voting results in accordance with Section 87.001, et seq., of the Texas Election Code. The Early Voting Ballot Board shall be made up of members appointed in the manner stated in the Contract for Election Services and the Presiding Judge and Alternate Presiding Judge of the Early Voting Ballot Board shall be the election officials listed in the Contract for Election Services. SECTION 10. SAVINGS, SEVERABILITY AND REPEALING CLAUSES Should any word, sentence, paragraph, subdivision, clause, phrase or section of this resolution be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said resolution, which shall remain in full force and effect. SECTION 11. EFFECTIVE DATE This ordinance shall become effective immediately from and after its passage. APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the Author -------------------------------------------- Still need confirmation from the County Page 4 of 4 16th day of May 2023. ATTESTED: City Secretary Carrie L. Land APPROVED: Mayor Nate Pike Author -------------------------------------------- Can we call the election before the canvass? Author -------------------------------------------- The election code states that it must be ordered no later than the 5th day after the final canvassed. It does not say whether it can be ordered before the final canvass. The Texas Municipal Election Law Manual published by the Texas Municipal Clerks Association has the following commentary: “In a sense the ordering of the general election is a formality, since the date of the election and the offices to be filled for full terms are predetermined. In fact, the election code itself provides that failure to order a general election does not affect the validity of the election [EC §3.007].” Given this, I would advise that waiting until after the final canvass to order the election is not critical. In the highly unlikely event that a runoff becomes unnecessary the Council could amend or repeal this order on December 8, 2020. ORDINANCE NO. 1 G 3 aZ — aG; 3 — 4d- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ORDERING A GENERAL ELECTION TO BE HELD ON MAY 61 2023 FOR THE PURPOSE OF ELECTING TWO (2) CITY COUNCIL MEMBERS; DESIGNATING POLLING PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; ADOPTING A VOTING SYSTEM; AUTHORIZING EXECUTION OF JOINT ELECTION CONTRACTS; PROVIDING SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in accordance with the general laws and Constitution of the State of Texas and the Charter of the City of Anna, Texas, a Municipal Officers' election is to be held on the first Saturday in May; and WHEREAS, it is necessary that the City Council of the City of Anna order an election to be held on the 6t' day of May 2023, 7:00 a.m. to 7:00 p.m., for the purpose of electing two (2) City Council Members for Places 3 and 5 on the governing body of the City of Anna, Texas; and WHEREAS, the election shall be held as a joint election administered by the Collin County Elections Administrator in accordance with the provisions of the Texas Election Code, the Charter of the City of Anna, and an Election Services Contract between the Collin County Elections Administrator, the City of Anna, and various other political subdivisions in Collin County; and WHEREAS, the Collin County Commissioner's Court has formally adopted the ExpressVote Universal Voting System, EVS 6.0.2.0 consisting of Electionware election management software, ExpressVote ballot marking device, ExpressTouch curbside voting device, DS200 precinct tabulator/scanner, DS450 high speed central scanner, and DS850 high speed central scanner; and WHEREAS, the ExpressVote Universal Voting System, EVS 6.0.2.0 consisting of Electionware election management software, ExpressVote ballot marking device, Express Touch curbside voting device, DS200 precinct tabulator/scanner, DS4S0 high speed central scanner, and DS850 high speed central scanner have been certified by both the Texas Secretary of State and the United States Election Assistance Commission; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: SECTION 1. ELECTION ORDER An election is hereby ordered to be held by the City of Anna, Texas, on Saturday, May 6, 2023, for the purpose of electing two (2) City Council members for Places 3 and 5 on the governing body of the City of Anna, Texas. Polling locations for the election will be determined in the Joint General and Special Election Services Contract ("Election Services Contract") to be entered into with the Collin County Elections Administrator. The polling locations shall be open between the hours of 7:00 a.m. and 7:00 p.m. the date of the election. The election will be conducted in accordance with the Election Services Contract, by and between the City, and various other political subdivisions in Collin County, Texas. SECTION 2. ELECTION NOTICE That the City Secretary is hereby directed to cause notice of said election to be published at least once, not earlier than the 30th day or later than the 10th day, before election day as provided in Section 4.003(a)(1) of the Texas Election Code; and shall be posted on the bulletin board used for posting notices of the City Council meetings not later than the 21 st day before election day. A copy of the published notice that contains the name of the newspaper and the date of publication shall be retained as a record of such notice, and the person posting the notice shall make a record at the time of posting stating the date and place of posting in accordance with Texas Election Code Section 4.005. SECTION 3. EARLY VOTING That early voting by personal appearance by any qualified Collin County resident shall be conducted at the Anna City Hall Lobby. 120 W. 7th Street, Anna, Texas 75409, or at any of the other Collin County Vote Center locations established by the Election Services Contract. Early voting by personal appearance for the May 6, 2023, election will be conducted by the Collin County Elections Administration. The dates and times for early voting by personal appearance are as follows: Monday April 24, 2023 8:00 a.m. to 5:00 p.m. Tuesday April 25, 2023 8:00 a.m. to 5:00 p.m. Wednesday April 26, 2023 8:00 a.m. to 5:00 p.m. Thursday April 27, 2023 8:00 a.m. to 7:00 p.m. Friday April 28, 2023 8:00 a.m. to 5:00 p.m. Saturday April 29, 2023 8:00 a.m. to 5:00 p.m. Monday May 1, 2023 7:00 a.m. to 7:00 p.m. Tuesday May 2, 2023 7:00 a.m. to 7:00 p.m. SECTION 4. ELECTION DAY POLLING PLACE On May 6, 2023, Election Day, the polls shall be open from 7:00 a.m. to 7:00 p.m. and conducted at the Anna City Hall Lobby, 120 W. 7th Street, Anna, Texas 75409 or at any of the other Collin County Vote Center locations established by the Election Services Contract. CITY OF ANNA, TEXAS ORDINANCE NO. 10 3,2- PAGE 2 OF 4 SECTION 5. EARLY VOTING BY MAIL That applications for early voting ballot by mail shall be mailed to: Bruce Sherbet Elections Administrator, 2010 Redbud Blvd., Ste. 102, McKinney, Texas 75069. Applications for early voting ballot by mail must be received no later than the close of business on Tuesday, April 25, 2023. SECTION 6. RUNOFF ELECTION That if a run-off election becomes necessary, the Collin County Elections Administrator will conduct the run-off election to be held on Saturday, June 10, 2023. SECTION 7. ELECTRONIC VOTING EQUIPMENT That in accordance with Section 123.001 of the Texas Election Code, the ExpressVote Universal Voting System, EVS 6.0.2.0 consisting of Electionware election management software, ExpressVote ballot marking device, Express Touch curbside voting device, DS200 precinct tabulator/scanner, DS4S0 high speed central scanner, and DS850 high speed central scanner approved by the Secretary of State are hereby adopted for the election on May 6, 2023. SECTION 8. ADMINISTRATION AND PROCEDURES OF THE ELECTION The City Manager is hereby authorized and directed to enter into joint election agreements for said election with Collin County Elections Administration and other political subdivisions and to execute such election agreements for said election. SECTION 9. ELECTION OFFICIALS That pursuant to the Election Services Contract, the Collin County Elections Administrator shall serve as Early Voting Clerk for the election. Presiding Election Judges and Alternate Presiding Election Judges appointed to serve at said polling places shall be those election officials furnished by Collin County Elections Administrator. SECTION 10. EARLY VOTING BALLOT BOARD That an Early Voting Ballot Board shall be created to process early voting results in accordance with Section 87.007 of the Texas Election Code. The Early Voting Ballot Board shall be made up of members appointed in the manner stated in the Election Services Contract and the Presiding Judge and Alternate Presiding Judge of the Early Voting Ballot Board shall be the election officials listed in the Election Services Contract. SECTION 11. SAVINGS, SEVERABILITY AND REPEALING CLAUSES CITY OF ANNA, TEXAS ORDINANCE NO. 10 3.2 PAGE 3 OF 4 That should any word, sentence, paragraph, subdivision, clause, phrase or section of this resolution be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said resolution, which shall remain in full force and effect. SECTION 12. EFFECTIVE DATE That this ordinance shall become effective immediately from and after its passage. APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the day of 1",Z.aA4 2023. City Secretary Carrie L. Land APPROVED: a_ Mayor Nate Pike CITY OF ANNA, TEXAS ORDINANCE NO. ; (i - PAGE 4 OF 4 JOINT ELECTION SERVICES CONTRACT Election Services Contract") ELECTION SERVICES AGREEMENT BETWEEN THE COLLIN COUNTY ELECTIONS ADMINISTRATOR Contracting Election Officer") AND THE POLITICAL SUBDIVISIONS LISTED BELOW Participating Political Subdivisions") CITY OF ALLEN CITY OF ANNA CITY OF BLUE RIDGE CITY OF CARROLLTON CITY OF CELINA CITY OF DALLAS TOWN OF FAIRVIEW CITY OF FARMERSVILLE CITY OF FRISCO CITY OF LUCAS CITY OF McKINNEY CITY OF MURPHY TOWN OF NEW HOPE CITY OF PARKER CITY OF PLANO TOWN OF PROSPER CITY OF RICHARDSON CITY OF SACHSE TOWN OF ST. PAUL CITY OF WYLIE COLLIN COLLEGE ALLEN INDEPENDENT SCHOOL DISTRICT ANNA INDEPENDENT SCHOOL DISTRICT CELINA INDEPENDENT SCHOOL DISTRICT COMMUNITY INDEPENDENT SCHOOL DISTRICT FARMERSVILLE INDEPENDENT SCHOOL DISTRICT FRISCO INDEPENDENT SCHOOL DISTRICT LOVEJOY INDEPENDENT SCHOOL DISTRICT McKINNEY INDEPENDENT SCHOOL DISTRICT MELISSA INDEPENDENT SCHOOL DISTRICT PLANO INDEPENDENT SCHOOL DISTRICT PRINCETON INDEPENDENT SCHOOL DISTRICT PROSPER INDEPENDENT SCHOOL DISTRICT NORTH PARKWAY MUNICIPAL MANAGEMENT DISTRICT NO. 1 BEAR CREEK SPECIAL UTILITY DISTRICT 1 COPEVILLE SPECIAL UTILITY DISTRICT SEIS LAGOS SPECIAL UTILITY DISTRICT WESTMINISTER SPECIAL UTILITY DISTRICT FOR THE CONDUCT OF A JOINT ELECTION TO BE HELD ON SATURDAY, MAY 6, 2023 TO BE ADMINISTERED BY THE COLLIN COUNTY ELECTIONS ADMINISTRATOR 1. ADMINISTRATION AND STATUTORY AUTHORITY a. Bruce Sherbet ("Bruce Sherbet") is the duly appointed County Elections Administrator ("Elections Administrator") of Collin County, Texas and the Department Head of the Collin County Elections Department. As such, Mr. Sherbet is the Election Administrator of Collin County, Texas and authorized by Subchapter D of Chapter 31 of Title 3 of the Texas Election Code to enter into this Election Services Contract with the contracting authority of the Participating Political Subdivisions. b. The contracting authorities of the Participating Political Subdivisions listed on the cover pages of this Election Services Contract is hereby participating in the Joint Election to be held in Collin County, Texas on Saturday, May 6, 2023, and is hereby contracting with the Elections Administrator of Collin County, Texas to perform the election services set forth in this Election Services Contract under Subchapter D of Chapter 31 of Title 3 of the Texas Election Code. 2. DUTIES AND SERVICES OF THE CONTRACTING ELECTION OFFICER a. The Contracting Election Officer shall be responsible for performing the following duties and shall furnish the following services and equipment: i. The Contracting Election Officer will prepare and publish the required Notice of Election and post the required orders and resolutions to the Collin County Elections Department website. ii. The Contracting Election Officer shall arrange for appointment, notification (including writ of election), training and compensation of all presiding judges, alternate judges, the judge of the Central Count Station and judge of the Early Voting Ballot Board. iii. The Contracting Election Officer shall be responsible for notification of each Election Day and Early Voting presiding judge and alternate judge of his or her appointment. The presiding election judge of each Vote Center will use his/her discretion to determine when additional workers are needed, during peak voting hours. iv. The Contracting Election Officer will determine the number of clerks to work in the Central Count Station and the number of clerks to work on the Ballot Board. 1. Election judges shall attend the Contracting Election Officer's school of instruction Election Law Class). A training event calendar will be provided. 2. Election judges and alternate judges shall be responsible for picking up and returning election supplies to the county election warehouse located at 2010 Redbud Blvd., Suite 102, McKinney. Compensation for this pickup and delivery of supplies will be $25.00. v. The Contracting Election Officer shall compensate each election judge and worker. Each judge shall receive $15.00 per hour, each alternate judge shall receive $14.00 per hour for, and each clerk shall receive $13.00 per hour for services rendered. Overtime will be paid to each person working over 40 hours per week. b. The Contracting Election Officer shall procure, prepare, and distribute voting machines, election kits and election supplies. i. The Contracting Election Officer shall secure election kits, which include the legal documentation required to hold an election and all supplies. ii. The Contracting Election Officer shall secure the tables, chairs, and legal documentation required to run the Central Count Station. iii. The Contracting Election Officer shall provide all lists of registered voters required for use on Election Day and for the Early Voting period required by law. iv. The Contracting Election Officer shall procure and arrange for the distribution of all election equipment and supplies required to hold an election. 1. Equipment includes the rental of ES&S ExpressVote Universal voting machines (EVS 6.1.1.0), ES&S ExpressTouch curbside voting machines (EVS 6.1.1.0), ES&S DS200 ballot counters (EVS 6.1.1.0), ES&S Model DS450 and DS850 High -Speed Scanners/Tabulators EVS 6.1.1.0), ADA compliant headphones and keypads, voting signs and election supply cabinets. 2. Supplies include paper ballot cards, Early Voting and Election Day supply kits, provisional ballot kits, security seals, pens, tape, markers, etc. c. The Contracting Election Officer, Bruce Sherbet, shall be appointed the Early Voting Clerk. L The Contracting Election Officer shall supervise and conduct Early Voting by mail and in person and shall secure personnel to serve as Early Voting Deputies. ii. The Contracting Election Officer shall select the Early Voting Polling Locations and arrange for the use of each. iii. Early Voting by personal appearance for the Participating Political Subdivisions shall be conducted during the early voting dates and times and at the locations listed in Exhibit "A" attached and incorporated by reference into this Election Services Contract. iv. All applications for an Early Voting mail ballot shall be received and processed by the Collin County Elections Administration Office located at 2010 Redbud Blvd., Suite 102, McKinney, Texas 75069. 1. Applications for mail ballots erroneously mailed to the Participating Political Subdivisions shall immediately be faxed to the Contracting Officer for timely processing. The original application shall then be forwarded to the Contracting Election Officer for proper retention. 2. All Federal Post Card Applications (FPCA) will be sent a mail ballot. No postage is required. v. All Early Voting ballots (those cast by mail and those cast by personal appearance) shall be prepared for counting by the Early Voting Ballot Board in accordance with Section 87.000 of the Texas Election Code. The Contracting Officer shall appoint the presiding judge of this Board. d. The Contracting Election Officer shall select the Election Day Vote Centers and arrange for the use of each. L The Participating Political Subdivisions shall assume the responsibility of remitting their portion of cost of all employee services required to provide access, provide security or provide custodial services for the Vote Centers. ii. The Election Day Vote Centers are listed in Exhibit "B", attached and incorporated by reference into this Election Services Contract. e. The Contracting Election Officer shall be responsible for establishing and operating the Central Count Station to receive and tabulate the voted ballots in accordance with Section 127.001 of the Election Code and of this agreement. The Central Count Station Manager shall be Bruce Sherbet. The Central Count Station Judge shall be Kathi-Ann Rivard. The Tabulation Supervisor shall be Brian Greisbach. i. The Tabulation Supervisor shall prepare, test and run the County's tabulation system in accordance with statutory requirements and county policies, under the auspices of the Contracting Election Officer. ii. The Public Logic and Accuracy Test of the electronic voting system shall be conducted in accordance with Election Law. The Contracting Election Officer will post the required Notice of Logic and Accuracy testing. 2 iii. Election night reports will be available to the Participating Political Subdivisions at the Central Counting Station on election night. Provisional ballots will be tabulated after election night in accordance with state law. iv. The Contracting Election Officer shall prepare the unofficial canvass report after all precincts have been counted, and will provide canvassing documents to the Participating Political Subdivisions as soon as possible after all returns have been tallied. v. The Contracting Election Officer shall be appointed as the custodian of the voted ballots and shall retain all election materials for a period of 22 months. 1. Pending no litigation and as prescribed by law, the voted ballots shall be shredded 22 months after the election. f. The Contracting Election Officer shall conduct a partial manual count as prescribed by Section 127.201 of the Texas Election Code and submit a written report to the Participating Political Subdivisions in a timely manner. If applicable, a written report shall be submitted to the Secretary of State as required by Section 127.201 of the aforementioned code. 3. DUTIES AND SERVICES OF THE PARTICIPATING POLITICAL SUBDIVISIONS a. The Participating Political Subdivisions shall assume the following duties: I. The Participating Political Subdivisions will prepare, adopt, and publish all legally required election orders, resolutions, and other documents required by, or of, their governing bodies. The Participating Political Subdivisions are required to send Collin County Elections Department a copy of any election order or resolution related to this Joint Election within three business days of publishing, adopting or ordering it. ii. The Participating Political Subdivisions shall provide the Contracting Election Officer with an updated map and street index of their jurisdiction in an electronic (shape file preferred) or printed format as soon as possible but no later than Monday, February 27, 2023. iii. The Participating Political Subdivisions shall procure and provide the Contracting Election Officer with the ballot layout and Spanish interpretation in an electronic format. 1. The Participating Political Subdivisions shall deliver to the Contracting Election Officer as soon as possible, but no later than 5:00 p.m. Monday, February 27, 2023, the official wording for the Participating Political Subdivisions' May 6, 2023 Joint Election. 2. The Participating Political Subdivisions shall approve the ballot proofs format within 24 hours of receiving the ballot proof and prior to the final printing. a. If the Participating Political Subdivisions fail to approve the ballot proofs within 24 hours of receiving the proofs, the Contracting Election Officer will presume that the ballot proofs have been approved by the Participating Political Subdivisions. Any costs incurred by making any changes to the ballot (designing, printing, programming, etc.) from this point forward will be the responsibility of the Participating Political Subdivisions. iv. The Participating Political Subdivisions shall compensate the Contracting Election Officer for all associated costs including any additional verified cost incurred in the process of running this election or for a manual count, this election may require, consistent with charges and hourly rates shown on Exhibit "C" for required services. b. The Participating Political Subdivisions shall pay the Contracting Election Officer 90% of the estimated cost to run the said election prior to Friday, March 31, 2023. The Contracting Election Officer shall place the funds in a "contract fund" as prescribed by Section 31.100 of the Texas Election Code. The deposit should be made payable to the "Collin County Treasury" with a note "for election services" included with the check documentation and delivered to the Collin County Treasury, 2300 Bloomdale Rd., #3138, McKinney, Texas 75071. c. The Participating Political Subdivisions shall pay the cost of conducting said election, less partial payment, including the 10% administrative fee, pursuant to the Texas Election Code, Section 31.100, within 30 days from the date of final billing. Additionally, all payments in excess of the final cost to perform the election will be refunded to the participating Political Subdivisions. 4. COST OF SERVICES. a. See Exhibit "C". 5. GENERAL PROVISIONS a. Nothing contained in this Election Services Contract shall authorize or permit a change in the officer with whom or the place at which any document or record relating to the Participating Political Subdivisions' May 6, 2023 Joint Election are to be filed, or the place at which any function is to be carried out, or any nontransferable functions specified under Section 31.096 of the Texas Election Code. b. Upon request, the Contracting Election Officer will provide copies of all invoices and other charges received in the process of running said election for the Participating Political Subdivisions. c. If the Participating Political Subdivisions cancel their elections pursuant to Section 2.053 of the Texas Election Code shall pay the Contracting Officer a contract preparation fee of $75.00 and will not be liable for any further costs incurred by the Contracting Officer. d. The Contracting Officer shall file copies of this contract with the County Judge and the County Auditor of Collin County, Texas. 1 WITNESS BY MY HAND THIS —DAY OF WITNESS BY MY HAND THIS° DAY OF 2023 By: Ryan Hen rson, Interim City Manager City of A na Bruce Sherbet, Elections Administrator Collin County, Texas i / Attest: .i J_ ". Fyn ) JI. .4"',f Carrie L. Land, City Secretary City of Anna Exhibit A (Anexo A) Collin County (Condado de Collin) May 6, 2023 Joint General and Special Election - Early Voting Locations, Dates and Hours 6 de mayo de 2023 Elecci6n general y especial conjunta - Lugares de Votaci6n Temprona, Fechas y Houas) Important Note: Eligible Collin County registered voters (with an effective date of registration on or before May 6, 2023) may vote at any early voting location. Nato importante: Los votantes registrados elegibles del Condado de Collin (con una fecho efectiva de registro en o antes del 6 de mayo de 2023 pueden votar en cualquier lugor de votaci6n anticipada.) Sunday Domingo) Monday Lunes) Tuesday Martes) Wednesday Miercoles) Thursday Jueves) Friday Viernes) Saturday S6bado) April24 April25 April26 April27 April28 April29 April23 Early Voting Early Voting Early Voting Early Voting Early Voting Early Voting No Voting 24 de abril) 25 de abril) 26 de abril) 27 de abril) 28 de abril) 29 de abril) 23 de abril) Votaci6n Votaci6n Votaci6n Votaci6n Votaci6n Votaci6n Sin votar) adelantada) adelantodo) adelantadaJ adelantada) adelantada) adelantada) Sam -5pm Sam -Spm Sam -Spm Sam -5pm Sam -Spm Sam -Spm May 1 May 2 May 6 April 30 Early Voting Early Voting May 3 May 4 May 5 Election Day No Voting 1 de mayo) 2 de Mayo) Na Voting No Voting No Voting 6 de mayo) 30 de abrilJ Votaci6n Votaci6n 3 de mayo) 4 de mayo) 5 de mayo) Dia de Sin votar) adelantada) adelantadaJ Sin votar) Sin votar) Sin votar) elecci6n) 7am-7pm 7am-7pm 7am-7pm Polling Location Room Name Address City Zip Code Lugar de Votaci6n) Nombre de la Direcci6n) Ciudad) C6digo habitaci6n) postal) Collin County Elections Voting Room 2010 Redbud Blvd., Suite 102 McKinney 75069 Main Early Voting Location) Allen ISService Center Main Lobby 1451 N. Watters Rd. Allen 75002 Allen Municipal Courts Facility Community Room 301 Century Pkwy. Allen 75013 Anna Municipal Complex Lobby 120 W. 7th St. Anna 75409 Blue Ridge ISD Administration Building Board of Trustees 318 School St. Blue Ridge 75424 Board Room Carpenter Park Recreation Center South Lobby 6701 Colt Rd. Plano 75024 Children's Health StarCenter Activity Room 6993 Stars Ave. McKinney 75070 Christopher A. Parr Library Programs Room 6200 Windhaven Pkwy. Plano 75093 Collin College Celina Campus Atrium 2505 Kinship Pkwy. Celina 75009 Collin College Farmersville Campus Atrium 501 S. Collin Pkwy. Farmersville 75442 Collin College Frisco Campus Building 1, Room 113 9700 Wade Blvd. Frisco 75035 Revised February 6, 2023 1( P a g e Collin College Higher Education Center Atrium 3452 Spur 399 McKinney 75069 Collin College McKinney Campus Atrium, Hallway D 2200 University Dr. McKinney 75071 Collin College Plano Campus Atrium D Square 2800 Spring Creek Pkwy. Plano 75074 Collin College Wylie Campus Lobby 391 Country Club Rd. Wylie 75098 Copeville Special Utility District Conference Room 16120 FM 1778 Nevada 75173 Dowell Middle School Library (D100) 301 S. Ridge Rd. McKinney 75072 Evans Middle School Library (A114) 6998 W. Eldorado Pkwy. McKinney 75072 Farmersville City Hall Council Chambers 205 S. Main St. Farmersville 75442 Frisco Fire Station #5 Training Room 14300 Eldorado Pkwy. Frisco 75035 Frisco Fire Station #8 Training Room 14700 Rolater Rd. Frisco 75034 Haggard Library Programs Room 2501 Coit Rd. Plano 75075 Harrington Library Thelma Rice Sproles Program Room 150118th St. Plano 75074 John & Judy Gay Library Meeting Room 6861 W. Eldorado Pkwy. McKinney 75070 Lavon City Hall Gymnasium 120 School Rd. Lavon 75166 Lovejoy ISD Administration Building Portable #1 Training Room 259 Country Club Rd. Allen 75002 Lucas Community Center Community Room 665 Country Club Rd. Lucas 75002 Maribelle M. Davis Library Programs Room 7501 Independence Pkwy. A Plano 75025 McKinney Fire Station #5 Community Room 6600 Virginia Pkwy. McKinney 75071 McKinney Fire Station #7 Community Room 861 Independence Pkwy. McKinney 75072 McKinney Fire Station #9 Community Room 4900 Summit View Dr. McKinney 75071 McKinney Fire Station #10 Community Room 1150 Olympic Crossing McKinney 75071 McKinney High School PAC Lobby 1400 E. Wilson Creek Pkwy. McKinney 75069 McKinney North High School Auditorium Lobby 2550 Wilmeth Rd. McKinney 75071 Melissa City Hall Municipal Court Room, 1st Floor 3411 Barker Ave. Melissa 75454 Michael J. Felix Community Center Rooms A and B 3815 E. Sachse Rd. Sachse 74048 Revised February 6, 2023 2 1 P a g e Murphy Community Center Homer and Marie Adams Rooms 205 N. Murphy Rd. Murphy 75094 New Hope Town Hall Council Chambers 121 Rockcrest Rd. McKinney 75071 Old Settler's Recreation Center North Multi -Purpose Room 1201 E. Louisiana St. McKinney 75069 Parker City Hall Council Chambers 5700 E. Parker Rd. Parker 75002 Plano ISD Administration Center Lobby 2700 W. 15th St. Plano 75075 Princeton Community Center Community Room 416 N. 4th St. Princeton 75407 Prosper Town Hall Community Room 250 W. First St. Prosper 75078 Renner Frankford Branch Library Programs Room 6400 Frankford Rd. Dallas 75252 Richardson Public Library Story Time Room 900 Civic Center Dr. Richardson 75080 Roy & Helen Hall Memorial Library Lobby 101 E. Hunt St. McKinney 75069 Terry Pope Administration Building Community ISD Board Room 611 N. FM 1138 Nevada 75173 The Grove at Frisco Commons Community Room 8300 McKinney Rd. Frisco 75034 Wylie Senior Recreation Center Dining Room 800 Thomas St. Wylie 75098 Polling locations are subject to change. For the most current list of locations, please visit the Elections webpage at www.collincountvtx.goy/elections. Los lugares de votaci6n est6n su)etos a cambios. Para obtener to lista m6s actualizado de ubicaciones, visite la p6gina web de Elecciones en www.collincountvtx.aov/elections.) Applications for ballot by mail may be mailed and must be received no later than the close of business on April 25, 2023, to: Las solicitudes de boleto par correo pueden enviorse par correo y deben recibirse a m6s tardor el25 de abril de 2023 para) Bruce Sherbet, Early Voting Clerk 2010 Redbud Blvd. Suite 102 McKinney, Texas 75069 972-547-1900 www.collincountvtx.gov Revised February 6, 2023 3 1 P a g e Applications for ballot by mail may also be faxed or emailed and must be received no later than the close of business on April 25, 2023. For an application for ballot by mail submitted by telephonic facsimile machine or electronic transmission to be effective, the hard copy of the application must also be submitted by mail and be received by the early voting clerk not later than the fourth business day after the transmission by telephonic facsimile machine or electronic transmission is received. (Texas Election Code 84.007) Las solicitudes de boleta par correo tambien pueden enviarse por fax o correo electr6nica y deben recibirse antes del cierre de operaciones el 25 de abril de 2023. Para que una solicitud de boleta par correo enviada par mdquina de fax a transmisi6n electr6nica sea efectiva, la copia impress de la solicitud tambien debe presentarse par correo y ser recibida par el secretario de votaci6n anticipada a mds tardar el cuarto dfa h6bil posterior a la recepci6n de la transmisi6n por fax o mdquina electr6nica de fax. (C6digo Electoral de Texas 84.007,J.) Fax — 972-547-1996, Email - absenteemailballotina@collincountvtx.gov Revised February 6, 2023 4 1 P a g e Exhibit B (Anexo 8) Collin County (Condado de Collin) Election Day Vote Centers for the May 6, 2023 Joint General and Special Election — 7 am - 7 pm* Centros de votaci6n del dia de las elecciones para las Elecciones Generales y Especiales Conjuntas del 6 de mayo de 2023 — 7 am — 7pm *) Important Note: Eliaible Collin County registered voters (with an effective date of registration on or before May 6, 2023) may vote at any early voting location. Nota importante: Los votantes registrados elegibles del Condado de Collin (con una fecha efectiva de registro en o antes del 6 de mayo de 2023 pueden votor en cuolquier lugar de votaci6n anticipado.) Polling Location Lugar de Votaci6n) Room Name Nombre de to habitaci6n) Address Direcci6n) City Ciudad) Zip Code C6digo postal) Aldridge Elementary School Gym 720 Pleasant Valley Ln. Richardson 75080 Allen ISD Service Center Main Lobby 1451 N. Watters Rd. Allen 75002 Allen Municipal Courts Facility Community Room 301 Century Pkwy. Allen 75013 Anna Municipal Complex Lobby 120 W. 7th St. Anna 75409 Armstrong Middle School Small Gym 3805 Timberline Dr. Plano 75074 Bethany Elementary School Gym 2418 Micarta Dr. Plano 75025 Blue Ridge ISD Administration Building Board of Trustees Board Room 318 School St. Blue Ridge 75424 Bowman Middle School Cafeteria Foyer in Corridor H 2501 Jupiter Rd. Plano 75074 Carpenter Middle School Small Gym 3905 Rainier Rd. Plano 75023 Children's Health StarCenter Activity Room 6993 Stars Ave. McKinney 75070 Christopher A. Parr Library Programs Room 6200 Windhaven Pkwy. Plano 75093 Collin College Celina Campus Atrium 2505 Kinship Pkwy. Celina 75009 Collin College Farmersville Campus Atrium 501 S. Collin Pkwy. Farmersville 75442 Collin College Frisco Campus Building J, Room 113 9700 Wade Blvd. Frisco 75035 Collin College Higher Education Center Atrium 3452 Spur 399 McKinney 75069 Collin College McKinney Campus Atrium, Hallway D 2200 University Dr. McKinney 75071 Collin College Plano Campus Atrium D Square 2800 Spring Creek Pkwy. Plano 75074 Collin College Wylie Campus Lobby 391 Country Club Rd. Wylie 75098 Collin County Elections Voting Room 2010 Redbud Blvd., Suite 102 McKinney 75069 Copeville Special Utility District Conference Room 16120 FM 1778 Nevada 75173 Revised February 6, 2023 11 P a g e Dowell Middle School Library (D100) 301 S. Ridge Rd. McKinney 75072 Evans Middle School Library (A114) 6998 W. Eldorado Pkwy. McKinney 75072 Fairview Town Hall Council Chambers 372 Town Pl. Fairview 75069 Farmersville City Hall Council Chambers 205 S. Main St. Farmersville 75442 Frisco Fire Station #5 Training Room 14300 Eldorado Pkwy. Frisco 75035 Frisco Fire Station #8 Training Room 14700 Rolater Rd. Frisco 75034 Haggard Middle School Main Entry Vestibule 2832 Parkhaven Dr. Plano 75075 Hendrick Middle School Front Foyer 7400 Red River Dr. Plano 75025 Huffman Elementary School 5510 Channel Isle Dr. Plano 75093 John & Judy Gay Library Meeting Room 6861 W. Eldorado Pkwy. McKinney 75070 Lavon City Hall Gymnasium 120 School Rd. Lavon 75166 Lovejoy ISD Administration Building Portable #1 Training Room 259 Country Club Rd. Allen 75002 Lucas Community Center Community Room 665 Country Club Rd. Lucas 75002 McKinney Fire Station #5 Community Room 6600 Virginia Pkwy. McKinney 75071 McKinney Fire Station #7 Community Room 861 Independence Pkwy. McKinney 75072 McKinney Fire Station #9 Community Room 4900 Summit View Dr. McKinney 75071 McKinney Fire Station #10 Community Room 1150 Olympic Crossing McKinney 75071 McKinney High School PAC Lobby 1400 E. Wilson Creek Pkwy. McKinney 75069 McKinney North High School Auditorium Lobby 2550 Wilmeth Rd. McKinney 75071 Melissa City Hall Municipal Court Room, 1st Floor 3411 Barker Ave. Melissa 75454 Michael J. Felix Community Center Rooms A and B 3815 E. Sachse Rd. Sachse 74048 Miller Elementary School Gym 5651 Coventry Dr. Richardson 75082 Murphy Community Center Homer and Marie Adams Rooms 205 N. Murphy Rd. Murphy 75094 New Hope Town Hall Council Chambers 121 Rockcrest Rd. McKinney 75071 Old Settler's Recreation Center North Multi -Purpose Room 1201 E. Louisiana St. McKinney 75069 Parker City Hall Council Chambers 5700 E. Parker Rd. Parker 75002 Revised February 6, 2023 2 1 P a g e Princeton Community Center Community Room 416 N.4th St. Princeton 75407 Prosper Town Hall Community Room 250 W. First St. Prosper 75078 Renner Frankford Branch Library Programs Room 6400 Frankford Rd. Dallas 75252 Richardson Public Library Story Time Room 900 Civic Center Dr. Richardson 75080 Robinson Middle School Gym 6701 Preston Meadow Dr. Plano 75024 Rose Haggar Elementary School Gym 17820 Campbell Rd. Dallas 75252 Schimelpfenig Middle School Front Foyer 2400 Maumelle Dr. Plano 75023 Senior Recreation Center Meeting Room 1400 S. College St. McKinney 75069 Terry Pope Administration Building Community ISD Board Room 611 N. FM 1138 Nevada 75173 The Grove at Frisco Commons Community Room 8300 McKinney Rd. Frisco 75034 Tom Muehlenbeck Recreation Center Meeting Room A 5801 W. Parker Rd. Plano 75093 Wilson Middle School F113 1001 Custer Rd. Plano 75075 Wylie Senior Recreation Center Dining Room 800 Thomas St. Wylie 75098 Polling locations are subject to change. For the most current list of locations, please visit the Elections webpage at www.collincountvtx.gov/elections. Los lugares de votaci6n est6n suietos a cambios. Para obtener la lista m6s actualizado de ubicaciones, visite la p6gina web de Elecciones en www.collincountvtx.aov/elections.) Applications for ballot by mail may be mailed and must be received no later than the close of business on April 25, 2023, to: Las solicitudes de boleta par correo pueden enviarse par correo y deben recibirse a m6s tardar el 25 de abril de 2023 para) Bruce Sherbet, Early Voting Clerk 2010 Redbud Blvd. Suite 102 McKinney, Texas 75069 972-547-1900 www.collincountvtx.gov Applications for ballot by mail may also be faxed or emailed and must be received no later than the close of business on April 25, 2023. For an application for ballot by mail submitted by telephonic facsimile machine or electronic transmission to be effective, the hard copy of the application must also be submitted by mail and be received by the early voting clerk not later than the fourth business day after the transmission by telephonic facsimile machine or electronic transmission is received. Texas Election Code 84.007) Las solicitudes de boleta par correo tambidn pueden enviarse por fax o correo electrbnico y deben recibirse antes del cierre de operaciones el 25 de abril de 2023. Para que una solicitud de boleta par correo enviada par m6quina de fax a transmisi6n electr6nica sea efectiva, la copio impresa de la solicitud tambien debe presentarse par correo y ser recibida par el secretario de votoci6n anticipada a m6s tardar el cuarto dia h6bil posterior a la recepci6n de to transmisi6n porfax a m6quina electr6nica de fax. (C6digo Electoral de Texas 84.007,).) Fax — 972-547-1996, Email - absenteemailballotine@collincountvtx.itov Revised February 6, 2023 3 1 P a g e Exhibit "C" Collin County Election Services May 6, 2023 Joint Election City of Anna Registered Voters 12,447 Percentage 0.6447035% Estimated Estimated Election Entity Category Early Voting by Mail Cost Per Unit Expenses Expenses Kits - Mail Ballots 1.15 4,830.00 31.14 Postage 0.88 3,696.00 23.83 Paper Ballot Printing Services 0.31 Paper Ballot Shipping (per box) 30.00 Ballot Stock - BOD 0.10 420.00 2.71 Category Subtotal 8,946.00 57.68 General Election Expenses Mileage Per Election 500.00 3.22 Van / Car Rental Per Election 28,800.00 185.67 Election Night Receiving Cover Per Election 3,037.51 19.58 Polling Place Rental Per Election 8,050.00 51.90 Notice of Election Per Election 9,700.00 62.54 Security - EV Per Election 1,700.00 10.96 Security - ED Per Election 5,000.00 32.24 Early Voting Ballot Board Per Election 12,383.00 79.83 FICA -Election Workers Per Election 53,195.35 342.95 County Employee/IT Overtime - EV Per Election 20,800.00 134.10 Process Pollworker Checks - EV 1.50 735.00 4.74 Process Pollworker Checks - ED 1.50 885.00 5.71 Drayage Per Location - ED 180.00 21,240.00 136.94 Drayage Per Location - EV 180.00 17,640.00 113.73 Category Subtotal 183,665.86 1,184.10 Coding Servies 25 Days 41,250.00 265.94 Balotar Programming Per Election 1,200,00 7.74 Cateaory Subtotal 42.450.00 273.68 Election Judge OT - EV 22.50 33,075.00 213.24 Alternate Judge OT- EV 21.00 30,870.00 199.02 Clerk OT- EV (5 per location) 19.50 171,990.00 1,108.83 ES&S Support Staff / Field Techs - EV 40 Days 110,160.00 710.21 Equipment Assembly - EV 50.00 2,450.00 15.80 Category Subtotal 348,545.00 2,247.08 Election Day and Tabulation Election Day/Post Election Vendor Support 15 Days 43,200.00 278.51 Notice of Inspection/Tabulation Test Per Election 1,500.00 9.67 Cateaory Subtotal 44,700.00 288.18 oau w-i.aw .awn np, caavvm-w p W W Ballots - Card Stock ExpressVote - ED 0.32 12,800.00 82.52 Test Ballots 0.29 1,102.00 7.10 Kits - ED 51.00 2,499.00 16.11 City of Anna Registered Voters 12,447 Percentage 0.6447035% Estimated Estimated Election Entity Category Cost Per Unit Expenses Expenses Kits -EV 19.00 1,121.00 7.23 Kits - Provisional EV 38.10 1.866.90 12.04 Kits - Provisional ED 38.10 2,247.90 14.49 Polling Place Maps - EV 25.00 1,225.00 7.90 Polling Place Maps - ED 25.00 1,475.00 9.51 Signs Metal (5 per location) 5.00 2,700.00 17.41 Signs Wood 2.00 216.00 1.39 Ballot Card Stock - Provisional - EV (50 PL) 0.14 514.50 3.32 Ballot Card Stock - Provisional - ED (50 PL) 0.14 619.50 3.99 Ballots - Sample - EV (1 per location) 0.29 21.32 0.14 Ballots - Sample - ED (1 per location) 0.29 25.67 0.17 Ballots - Sample All Race - EV (50 per location) 0.87 3,197.25 20.61 Ballots - Sample All Race - ED (50 per location) 0.87 3,849.75 24.82 Printer Labels - EV (1 roll per location) 5.00 245.00 1.58 Printer Labels - ED (1 roll per location) 5.00 295.00 1.90 Cateaory Subtotal 61,620.78 397.27 Cabinet Security - ED 200.00 11,800.00 76.08 Computer Cabinet - EV 50.00 2.450.00 15.80 DS200 Ballot Counter - EV 350.00 18,200.00 117.34 DS200 Ballot Counter - ED 350,00 26,950.00 173.75 ExpressVote - EV (9 per location) 200.00 88,200.00 568.63 Expres Vote - ED (9 per location) 200.00 106,200.00 684.68 ExpressTouch- EV 200.00 9,800.00 63.18 ExpressTouch- ED 200.00 11,800.00 76.08 Category Subtotal 285,200.00 1,838.69 Election Judge - EV 15.00 60.270.00 388.56 Election Judge - ED 15.00 2,400.00 15.47 Alternate Election Judge - EV 14.00 56,252.00 362.66 Alternate Election Judge - ED 14.00 2,240.00 14.44 Clerk - EV (3 per location) 13.00 313,404,00 2,020.53 Clerk- ED (3 per location) 13.00 12,480.00 60.46 Judge Delivery - EV 50.00 2.450.00 15.80 Judge Delivery - ED 50.00 2,950.00 S 19.02 Category Subtotal 452,446.00 2,916.94 Cost (minimum) $ 1,427,573.64 $ 9,203.62 10% Administrative Fee $ 920.36 Total Cost $ 10,123.98 90% deposit due Friday. March 31, 2023 $ 9,111.58 Less Deposit Less Payment Final Amount Due Summary Results Report General and Special Election May 6th, 2023 Combined Accumulated Totals 62 of 62 Vote Centers Reporting Collin County UNOFFICIAL RESULTS Mayor – City of Allen Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Baine Brooks 5,646 100.00%1,699 3,892 55 Total Votes Cast 5,646 100.00%1,699 3,892 55 Overvotes 0 0 0 0 Undervotes 1,354 509 835 10 Contest Totals 7,000 2,208 4,727 65 Councilmember, Place No. 2 – City of Allen Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Nathan Polsky 1,577 25.86%542 1,025 10 Tommy Baril 4,522 74.14%1,268 3,199 55 Total Votes Cast 6,099 100.00%1,810 4,224 65 Overvotes 0 0 0 0 Undervotes 901 398 503 0 Contest Totals 7,000 2,208 4,727 65 City Council, Place 3 – City of Anna Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Bryan F. Heath 151 20.32%42 108 1 Stan Carver II 352 47.38%110 240 2 Kelly Herndon 240 32.30%71 163 6 Total Votes Cast 743 100.00%223 511 9 Overvotes 0 0 0 0 Undervotes 55 22 33 0 Contest Totals 798 245 544 9 City Council, Place 5 – City of Anna Vote For 1 TOTAL VOTE %Election Day Early Voting Ballots By Mail Elden Baker 390 53.28%117 269 4 Danny Ussery 342 46.72%103 234 5 Total Votes Cast 732 100.00%220 503 9 Overvotes 0 0 0 0 Undervotes 66 25 41 0 Contest Totals 798 245 544 9 Election Summary - 05/06/2023 10:28 PM 2 of 23 Report generated with Electionware Copyright © 2007-2020 Collin County Seal Watermark Seal for Collin County. Collin County Government Item No. 4.c. City Council Agenda Staff Report Meeting Date: 5/16/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on 2023 appointments to City Board of Adjustments. (Interview Committee) SUMMARY: Nominees are: Place 1 Jon Hendricks Place 3 Ashley Berguson Place 5 Travis Bates Alternate 1 Chad Fisher Alternate 2 Michael Oliveraz FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: Responsibilities The Board of Adjustment hears and determines appeals of administrative decisions, petitions for variances in the case of peculiar and unusual circumstances which would prevent the reasonable use of land and such other matters as may be required by the City Council or law. Meetings The BOA meets as needed to hear an appeal request. The meetings of the BOA are generally held at the Municipal Complex - Council Chamber, 120 W. 7th Street, Anna, Texas. Board Members The Board consists of five members appointed by the City Council to serve for two-year staggered terms. Current members of the Board are Place 1 - Jon Hendricks Place 2 - Jody L. Bills Place 3 - Greg Williams Place 4 - Choya Morrison Place 5 - Tony Bellefond Alternates Place 1A - Vacant Place 2A - Vacant STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: Item No. 4.d. City Council Agenda Staff Report Meeting Date: 5/16/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on 2023 appointments to City Diversity and Inclusion Advisory Commission. (Interview Committee) SUMMARY: Nominees for the D&I Board are as follows: Place 1 Theresa Bell King Place 3 Valencia Edwards Place 5 David Rodriguez Place 7 Rahul Luthers FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: Responsibilities The Diversity and Inclusion Advisory Commission is a seven-member Commission that advises the City Council on diversity and inclusion related matters. Mission Statement The mission of the City of Anna Diversity and Inclusion Advisory Commission is to promote unity and equality through education, awareness, and community involvement within the City of Anna. Vision Statement The vision of the City of Anna Diversity and Inclusion Advisory Commission is to be the model of excellence in diversity leadership. Meetings Unless otherwise posted, the Commission meets at 6:30 p.m. on the 4th Monday of each month at the Municipal Complex, 120 W. 7th Street, Anna, Texas. Subcommittees The Commission has established five subcommittees on different areas of community engagement. Current Subcommittees Chamber and Local Business Subcommittee Community Events and Programming Subcommittee Internal Processes Subcommittee Police and Public Safety Subcommittee Youth Subcommittee Board Members The Commission consists of seven members appointed by the City Council to serve for two-year staggered terms. Current Members of the Board Place 1 – Theresa R. King-Bell Place 2 – Dallen Morgan Place 3 – Alfredo Fernandez Place 4 – Elijah Nelms Place 5 – Sinisa Slavnic Place 6 – Yoshanda Sims Place 7 – Elizabeth M. Knapp Council Liaison Council Member Danny Ussery STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: Item No. 4.e. City Council Agenda Staff Report Meeting Date: 5/16/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on 2023 appointments to the Parks Advisory Commission (Interview Committee) SUMMARY: Nominations for the Parks Advisory Board are as follows: Place 1 Chad Fisher Place 3 Tim Cox Place 5 Mackenzie Jenks Place 7 Susan Jones FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: Responsibilities The Parks Advisory Board is a seven member Board that advises the City Council on park related matters. Meetings Unless otherwise posted, the Board meets at 6 p.m. on the third Monday of each month at the Municipal Complex, 120 W. 7th Street, Anna, Texas. Board Members The Board consists of seven members appointed by the City Council to serve for two- year staggered terms. Current members of the Board are: Place 1 - Jon Schwyzer Place 2 - Jeff Reece Place 3 - Elden Baker Place 4 - Andy Michrina Place 5 - Mackenzie Jenks Place 6 - Eirik A. Hansen Place 7 - Donald Henke Council Liaison Council Member Stan Carver II STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: Item No. 4.f. City Council Agenda Staff Report Meeting Date: 5/16/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on 2023 appointments to the Economic Development Corporation and Community Development Corporation Boards (Interview Committee) SUMMARY: Nominees for the Economic Development Corporation and Community Development Corporation Boards are as follows: Place 1 Jody Bills Place 3 Kylee Kelley Place 5 Allison Inesta Place 7 Michelle Hawkins FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: EDC/CDC Board Members Place 1: Jody Bills (Vice President) Place 2: Rocio Gonzalez (Secretary) Place 3: Kylee Kelley Place 4: Bruce Norwood (President) Place 5: Gina Maria Ottavio Place 6: Ronald Kerr Place 7: Michelle Hawkins STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: Item No. 4.g. City Council Agenda Staff Report Meeting Date: 5/16/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on 2023 appointments to the Planning and Zoning Commission (Interview Committee) SUMMARY: Nominees for the Planning and Zoning Commission are as follows: Place 1 Staci Martin Place 3 Jessica Walden Place 5 Kelly Herndon Place 7 Matt Blanscett FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: Responsibilities The Planning and Zoning Commission is a seven member Board that reviews and considers submitted site plans and plats, makes recommendations to the City Council on Zoning Ordinance amendments, Comprehensive Plan amendments, Specific Use permits and re-zoning requests. Meetings Unless otherwise posted, the Board meets at 7 p.m. on the first Monday of each month at the Municipal Complex - Council Chambers, 120 W. 7th Street, Anna, Texas. Board Members The Board consists of seven members appointed by the City Council to serve for two- year staggered terms. Current members of the Board are: Place 1 - Staci Martin Place 2 - David Nylec Place 3 - Dennis Ogan Place 4 - Douglas J. Hermann Place 5 - Kelly Patterson-Herndon Place 6 - Michelle Y. Clemens Place 7 - Paul Wenzel Council Liaison Council Member Randy Atchley STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: