HomeMy WebLinkAboutRes 2023-06-1457 Contract with Binkley & Barfield for Engineering Design of FM 455 Water Improvement ProjectCITY OF ANNA, TEXAS
RESOLUTION NO. 20a*5-6(0-145�-
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES, IN A
FORM APPROVED BY THE CITY ATTORNEY WITH Binkley & Barfield, FOR THE
ENGINEERING DESIGN RELATED TO THE FM 455 WATER IMPROVEMENT
PROJECT, IN A FORM APPROVED BY THE CITY ATTORNEY PER THE PROPOSAL
SHOWN IN EXHIBIT "A" ATTACHED HERETO, AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Anna is the owner and operator of an undersized water main
located in a utility easement: and,
WHEREAS, A portion of the water line needs to be moved as part of a TX -DOT project
on FM 455; and
WHEREAS, the increase in the water main size will help support development on the
East side of FM 455.
WHEREAS, Binkley & Barfield where selected as part of the multi -discipline RFQ.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Authorization of Payment and Funding.
That the City Council of the City of Anna hereby authorizes the City Manager to execute
a professional service agreement in an amount not to exceed $362,8000.00 with Binkley
& Barfield for the Engineering Design of the water line on FM 455, between County Road
828 (East of State Highway 75) and County Road 1101.
That funding for the project shall come from the Utility Department Funds.
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this l3'
day of 2023.
Ulf1 e.
ATTEST:
City Secretary, Carrie Land \913%alayor, Nate Pike
12-Inch Water Main ON FM 455
EXHIBIT A
SCOPE OF SERVICES
WATER REHABILITATION PROJECT 2023-001A & 2023-001B
PROJECT LOCATION:
The location for Project 2023-001A is along FM 455 from County Road 290 to Cowan Road.
(41600 LF of 12" PVC Water Main)
The location for Project 2023-001B is along County Road 289 from County Road 1101 to
County Road 290. (5,400 LF of 12" PVC Water Main)
The location for the third section of this project is along FM 455 from Cowan Road to County
Road 937. (4,300 LF of 12" PVC Water Main)
PROJECT DESCRIPTION:
This project includes engineering services for the replacement of 14,300 linear feet of
existing 2" and 4" waterline with a 12" PVC waterline, fire hydrants with a maximum
spacing of 500', main line valves with a maximum spacing of 1,000', steel encasement and
construction by bore under roadway pavement, construction by open cut, replacement of
water services, replacement of meter boxes, and connection to existing water mains.
Project 2023-001A and the third section will require coordination with TxDOT for
construction within their right-of-way.
Both projects will require utility coordination.
DESIGN STANDARDS:
This project shall be designed in accordance with the following:
• City of Anna Design Standards
• City of Anna Standard Drawings
• 4th Edition of the NCTCOG Standard Specifications for Public Works Construction
Dated October 2004 as modified by the City of Anna Special Provisions
Page 1
• Texas Commission for Environmental Quality
BASIC SERVICES:
A. Conceptual Design (30% Complete)
1. Create project schedule.
2. Meet with City of Anna to confirm design criteria, standard details, pertinent
utility plans, street plans, plats and right-of-way maps, existing easement
information, and other information available for the project area.
3. Review all relevant record drawings.
4. Request maps or markups from utility companies for locations of existing
power, telephone, gas, cable or other utilities in the project area to show on
the plans.
5. Review topographic survey.
6. Include all existing utilities in topographic survey.
7. Site visit to verify topographic survey.
8. Confirm TxDOT requirements for approval of proposed waterline for Project
2023-001A
9. Confirm TxDOT submittal procedure and include in proposed project schedule.
10. Prepare Conceptual Design Plans (30% Complete) for submittal. Conceptual
Design Plans will be prepared at 20 scale (sheet size 22" x 34"). Conceptual
Design shall include the following:
• Cover Sheet
• Waterline Plan & Profile Sheets including:
o Topographic survey
o Existing right-of-way
o Existing Easements
o Property Owner information
o Existing water, sanitary sewer and storm sewer
o Existing franchise utilities
o Horizontal location of proposed waterline
o Location of proposed fire hydrants
o Location of proposed water valves
o Connections to existing watermains
o Location of proposed easements
11. A profile will be required for all 12" water mains. However, a profile will not be
provided for the Conceptual Design Phase. Profiles will be provided at the
Preliminary Design Phase.
Page 2
12. Plan call labels for proposed fire hydrants and connections to existing water will
not be included in the Conceptual Design Phase. Plan calls will be provided at
the Preliminary Design Phase.
13. QC will be provided for the Conceptual Design Phase.
14. Prepare Cost Estimate.
15. Submittal shall include a PDF of the Conceptual Design Plans and the
Conceptual Cost Estimate.
16. Full size and half size prints of the Conceptual Design plans shall be available
and delivered to the City of Anna upon request.
B. Preliminary Design (60% Complete)
1. Attend Conceptual Design review meeting with the City of Anna staff to discuss
layouts and receive feedback on the proposed waterline alignment.
2. Incorporate all City of Anna review comments into Preliminary Design Plans.
3. Confirm location and quantity of proposed easements needed.
4. Prepare Preliminary Design Plans (60% Complete) for submittal. Preliminary
Design shall include the following:
• Cover Sheet
• General Notes
• Project control sheet(s). Scale 1" =100'.
• Waterline Plan & Profile Sheets shall include all items from the
Conceptual Design Phase along with the following:
o Existing ground line profile
o Proposed Waterline profile
o Locations of waterline (BYTOC)
o Labels for proposed fire hydrants
o Labels for proposed connections
o Driveway replacement
o Fence replacement
o Mailbox replacement
o Conflicts with other existing utilities
o Crossing utilities in profile
S. QC will be provided for the Preliminary Design Phase.
6. Revise Cost Estimate.
7. Submittal shall include a PDF of the Preliminary Design Plans and the Preliminary
Cost Estimate.
8. Full size and half size prints of the Preliminary Design plans shall be available
and delivered to the City of Anna upon request.
9. Prepare Preliminary Design Plans for Submittal to TOOT for review and
approval.
Page 3
10. Assist the City of Anna, as needed, for submittal to and coordination with
TxDOT.
11. Prepare Preliminary Design Plans for Submittal to Franchise Utility Companies.
12. Assist the City of Anna, as needed, for submittal to and coordination with
Franchise Utilites.
13. Full size and half size prints of the Preliminary Design plans shall be available
and delivered to the City of Anna, TxDOT and Franchise utility companies (as
needed).
C. Pre -Final Design (90% Complete)
1. Attend Preliminary Design review meeting with the City of Anna staff to discuss
feedback on proposed waterline plans.
2. Incorporate all City of Anna review comments into Pre -Final Design Plans.
3. Incorporate any comments received from franchise utility companies.
4. Incorporate any comments received from TxDOT.
5. Prepare Pre -Final Design Plans (90% Complete) for submittal. Pre -Final Design
shall include all items from the Preliminary Design along with the following:
• Quantity Sheet with breakdown of quantities per sheet
• Waterline Plan & Profile Sheets:
o All existing and proposed water service lines
o Proposed valves in waterline profile
o Elevations every 100' for waterline profiles
• Erosion Control Plan
• Standard Construction Details
6. Review of TCEQ requirements
7. Constructability Review
8. QC will be provided for the Pre -Final Design Phase.
9. Revise Cost Estimate.
10. Submittal shall include a PDF of the Pre -Final Design Plans and the Pre -Final Cost
Estimate.
11. Full size and half size prints of the Pre -Final Design plans shall be available and
delivered to the City of Anna upon request.
D. Final Design (100% Complete)
1. Attend Pre -Final Design review meeting with the City of Anna staff to discuss
feedback on proposed waterline plans.
2. Incorporate all City of Anna review comments into Final Design Plans.
3. Finalize construction plans for proposed improvements.
4. Prepare bid schedule.
Page 4
5. Prepare bid item descriptions.
6. Prepare technical specifications and special conditions (as needed).
7. Assist in preparation of specification book.
8. Finalize construction quantities.
9. Finalize cost estimate.
10. Submit final design plans to TxDOT for permit approval.
11. Submit final design plans to franchise utility companies.
12. Submit final design plans to City of Anna for final review.
13. Full size and half size prints of the Final Design plans shall be available and
delivered to the City of Anna.. TOOT and Franchise utility companies (as
needed).
14. Incorporate any comments received from TxDOT.
15. Incorporate any comments received from franchise utility companies.
16. Incorporate all City of Anna review comments from Final Design submittal.
17. Issue signed and sealed construction plans and bid documents.
18. Attend a utility coordination meeting to start relocation process with affected
franchise utilities (if required).
E. Bid Phase Services
1. Assist the City staff in advertising for bids.
2. Assist City by responding to questions and interpreting bid documents.
3. Prepare and provide the City with addenda to bid documents as necessary.
4. Attend and assist City staff at the City bid opening.
S. Provide bid tabulation to the City within four working days of the bid opening.
6. Evaluate the low and second low bidders.
7. Prepare a letter of recommendation for awarding contract.
8. Provide eight full size and five half size sets of final construction plans and six
sets of the contract manual to the City for construction. Conformed drawings
will also be provided in electronic format.
F. Construction Phase Services
1. Assist City staff in a pre -construction conference.
2. Prepare conformed drawings.
3. Provide construction plans and contract manuals as needed.
4. Review and approve shop drawing submittals.
5. Provide site visits (up to one per month) to monitor construction, answer
questions and check on progress.
6. Provide written responses to requests for information or clarifications.
7. Assist the City staff in conducting the final walk through (if requested).
Page 5
8. Recommend final acceptance of work when acceptable (if requested).
9. Prepare construction "Record Drawings" based upon mark-ups and information
provided by the construction contractor.
SPECIAL SERVICES:
A. Design Survey
1. Establish a horizontal and vertical control network and project control baseline
for the project areas.
2. Establish horizontal and vertical project control monumentation on existing
permanent structures.
3. Approximately six control points will be provided with GPS elevations,
differential leveling on all points.
4. A control index map will be created for the control points.
5. Tie right-of-way lines and corners, property lines and corners, fence lines, trees
6" in diameter and larger, edges of pavements and all other visible surface
features to the project control baseline.
6. Right-of-way to be set based on platted information and best fit to iron pins
found in the field.
7. Research current property owners and obtain copies of subdivision plats,
ownership deeds, and existing easements within the project area.
8. Abstracting, deed sketching and abstract map.
9. Obtain addresses of adjacent properties utilizing the Collin County Appraisal
District.
10. Franchise utilities shall be located by the utility or Texas811, and field markings
(e.g. paint, flagging) will be picked up by survey.
11. Existing utility structures shall be shown and referenced by utility name (i.e.
Oncor Elec., Verizon Telephone, Atmos Gas, Etc.).
12. Locate and tie pertinent existing pavement
13. Tie in edge of driveways extending a minimum of 15' from right-of-way, if
feasible/accessible.
14. Tie in mailboxes, including all corners of brick mailboxes, and label types.
15. Locate trees within the right-of-way and within 15' beyond the right-of-way and
identify size and type (specific species not required), if feasible/accessible.
16. Vertical topographic information tying pavement, drives, walls, manholes (top
and inverts), storm drain inlets (top and inverts), and other improvements as
needed within the project areas for the design and include the entire area
between ROW lines.
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17. Provide roadway cross sections at a minimum of fifty -foot (50') interval relative
to the project baseline and at all driveways or other critical locations. Cross
sections shall extend 10' outside the street ROW (unless limited by existing
fence lines).
18. Topographic survey shall extend from right of way to right of way.
19. Provide tin file with existing surface for design.
20. Provide ACAD file with all of the information as described above.
B. Easement Documents
1. Layout for proposed easements to be approved by the City of Anna prior to
preparation of metes and bounds description and drawing exhibit.
2. Prepare a metes and bounds description and an 8-1/2" x 11" exhibit for
permanent easements as required.
3. Deliver easements to City for review and approval.
4. Incorporate any comments from the City of Anna following their review.
5. Issue signed and sealed easement documents.
6. Easement documents shall only be provided at the request of the City of Anna.
7. If the existing waterline is in an existing easement along FM 455, a new
proposed easement will not be required.
8. The maximum number of parcels along the east side of FM 455 is twelve. The
total fee for this phase shall assume twelve easements at a per each rate.
C. Level B SUE Services (Locates)
1. This service shall be used as needed to locate the existing waterline that will be
replaced.
2. Level B Locates shall only be provided at the request of the City of Anna.
3. Quality Level B (Locates) will designate toneable subsurface utilities, using
geophysical equipment and mark with paint and/or pin flags along FM 455 and
County Road 289 for approximately 14,000 LF.
4. Based on the size of the existing waterline (2" and 4"), the line may not be
tonable. If the line is not toneable, Quality Level B will not be able to detect the
location of the existing line.
5. If the line is not toneable, Quality Level A (Test holes) may be the only way to
locate the existing line. If Test Holes are required for location of existing
waterline, the remaining budget for Locates shall be used for Test Holes.
D. Level A SUE Services (Test Holes)
1. Test Holes are not expected to be a requirement for this project.
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2. Test Holes shall be provided to help located the existing waterline.
3. Test Holes shall only be provided if Level B Locates cannot find the existing
waterline.
4. Test Holes shall only be provided at the request of the City of Anna.
5. Test Holes shall be provided at locations specified by the City of Anna.
6. Test Holes shall include a 12"x12" test hole, record of depth, backfill and
compaction of test hole, and restoration of the existing surface to its original
condition.
7. An offset construction stake, iron rod with cap, mag nail or "X" cut will be set to
mark the location of the test hole.
E. Survey for SUE Services
1. Field markings (e.g. paint, flagging) set as part of Quality Level B SUE Services
and/or Quality Level A SUE Services shall be up by topographic field survey and
incorporated into the design file.
2. This service shall be provided as needed.
F. Title Research for Missing Easements
1. This service shall only be provided at the request of the City of Anna.
2. For tracts where it is believed an existing easement exists, but cannot be
located, the surveyor will provide title research at the County Courthouse to
identify the missing easement.
3. This service shall be provided as needed.
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EXHIBIT B
FEE SUMMARY
WATER REHABILITATION PROJECT 2023-OOIA & 2023-OO1B
BASIC SERVICES:
A. Conceptual Design (30% Complete)............................................................ $38,400.00
B. Preliminary Design (60% Complete)............................................................ $67,200.00
C. Pre -Final Design (90% Complete)................................................................ $48,000.00
D. Final Design (100% Complete)...................................................................... $38,400.00
E. Bid Phase Services........................................................................................... $3,500.00
F. Construction Phase Services..........................................................................$8,500.00
Sub -Total = $204,000.00
SPECIAL SERVICES:
A. Design Survey.................................................................................................. $75,100.00
B. Easement Documents (16 max @ $3,700 each) ........................................ $59,200.00
C. Level B SUE Services (Locates) (6 days @ $3,500/day).............................$21,000.00
D. Level A SUE Services (Test Holes) (0 @ $1,600/day).................................$0.00
E. Survey for SUE Services.................................................................................. $2,000.00
F. Title Research for Missing Easements (3 max @ $500 each) ...................$1,500.00
Sub Total = $158,800.00
Project Total = $362,800.00
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EXHIBIT C
SCHEDULE
WATER REHABILITATION PROJECT 2023-OOIA & 2023-001B
Task Name
iDUration
iStart
finish
Notice To Proceed
1 day
! ue 6/20/23
iTue 6/20/23
Design Survey
10 wks
Wed 6/21/23
Tue 8/29/23
SUE Services
I wks
jWed 8/30/23
;Tue 9/12/23
Conceptual Design (30% Complete)
�6 wks
'Wed 9/13/23
!Tue 10/24/23
City Review
3 wks
,Wed 10/25/23
Tue 11/14/23
Preliminary Design (6010 Complete)
�10 wks
IWed 11/15/23
Tue 1/23/24
City Review
�4 wks
IWed 1/24/24
Tue 2/20/24
Pre -Final Design (90% Complete)
;8 wks
!Wed 2/21/24
Tue 4/16/24
City Review
�4 wks
Wed 4/17/24
Tue 5/14/24
Final Design (100% Complete)
�5 wks
Wed 5/15/24
,Tue 6/18/24
City Review
�2 wks
lWed 6/19/24
.Tue 7/2/24
Submit Bid Documents
wk
Wed 7/3/24
Tue 7/9/24
Page 9
Water System Rehabilitation Project 2023-001B
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