HomeMy WebLinkAboutRes 2023-07-1468 Approving Renewal of Interlocal Dispatch Services Agreement- Collin CountyCITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
RENEWAL OF THE INTERLOCAL DISPATCH SERVICES AGREEMENT
WITH COLLIN COUNTY, TEXAS
WHEREAS, the City Council of the City of Anna Texas (the "City Council") finds
that renewal of the agreement for Dispatch Services with Collin County is vital to
support the City of Anna Fire Department's mission to preserve and protect the
public health and safety of the City's residents;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Whereas, Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth
in full.
Section 1. Approval of the Renewal of the Interlocal Dispatch Services
Agreement
The City Council hereby approves the Interlocal Dispatch Services Agreement
attached hereto as EXHIBIT 1, and authorizes, ratifies and approves the City
Manager's execution of same. The City Manager is hereby authorized to execute
all documents and to take all other actions necessary to finalize, act under, and
enforce the Agreement that shall remain in force until September 30, 2024.
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this
11th day of July, 2023.
ATTEST: APPROVED:
Carrie Smith, City Secretary \\\ ��"
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COUN IN
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Contract Modification Document
Office of the Purchasing Agent
Collin County Administration Building
2300 Bloomdale Rd. Ste 3160
McKinney, TX 75071
972-548-4165
Vendor: City of Anna Contract No. 2021-295
P.O. Box 776 Contract: Dispatch Services, Anna Fire
Anna, TX 75409 Department
YOU ARE DIRECTED TO MAKE THE FOLLOWING MODIFICATION TO THIS CONTRACT
Item #1 Renew contract for a twelve (12) month period at the same terms and conditions of the contract from October 1, 2023,
through September 30, 2024.
Item #2 Update Section 5.01 Compensation clause of the agreement to the following.
The dispatch service charges for FY2024 are in the amount of $0.
From:
The dispatch service charges for FY2023 are in the amount of $0.
Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in
writing signed by both parties.
Amendment No. 2 has been accepted and authorized on by authority of the Collin County Commissioners Court
by Court Order No. , to be effective on 10/1 /2023.
ACCEPTED BY:
A RIEW
yan Henderson
(Print Name)
TITLE: Interim City Manager _
DATE:
SIGNATURE
Michelle Charnoski, NIGP-CPP, CPPB
(Print Name)
TITLE: Purchasing Agent
DATE:
HISTORICAL INFORMATION
Awarded by Court Order No. 2021-573-06-21
Amendment No. 1 Court Order No. 2022-910-09-19
Summary Renewal
2
FY 2024 Radio Cost (excluding FD)
PD Radios PAWM PAWM Collin County
Outside Agency
as of 03/17/23
Fee per Radio
Cost
Radio
Anna
52
$
108
$
5,616
$
Anna ISO
4
$
108
$
432
$
Celina
75
$
108
$
8,100
$
Celina ISD
3
$
108
$
324
$
Community ISD
10
$
108
$
1,080
$
Fairview
41
$
108
$
4,428
$
Farmersville
26
$
108
$
2,808
$
Farmersville ISD
10
$
108
$
1,080
$
Josephine
19
$
108
$
2,052
$
Lavon
30
$
108
$
3,240
$
Melissa
32
$
108
$
3,456
$
Melissa ISO
8
$
108
$
864
$
Princeton
57
$
108
$
6,156
$
Outside Agency
Total
367
$
108
$
39,636
$
Collin County
1,025
$
108
$
110,700
$
)atch Fee
199,374 $
8,570 $
210,995 $
5,799 $
19,583 $
117,733 $
71,537 $
20,208 $
47,117 $
76,296 $
119,006 $
16,103 $
183,188 $
1,095,510 $
Grand
Total
204,990
9,002
219,095
6,123
20,663
122,161
74,345
21,288
49,169
79,536
122,462
16,967
189,344
1,135,146
2,463,652 $ 2,574,352
FY 2024 Dispatch/Radio Rates
No Charge to Fire Departments (No Fire Calls in Usage)
Outside Agency
FY 2022
Actual
FY 2023
Actual
PD Radios
as of
03/17/23
FY 2024
TOTAL
FY 2025
Projected
TOTAL
FY 2026
Projected
TOTAL
FY 2027
Projected
TOTAL
FY 2028
Projected
TOTAL
Anna
140,563
167,154
52
199,374
292,771
301,138
323,754
335,297
Anna ISD
8,807
_8,541_
4
8,570
12,514_
12,518
12,996
13,236
Celina
174,212
2_16,643_
75
210,995
314,624
323,403
344,518
359,829
Celina ISD
8,579
6,152
3
5,799
11,251
11,202
11,577
11,736
Community ISD
10,651
12,298
30
19,583
31,356
_34,020_
35,178
38,595
Fairview
134,619
126,605
_ 41
117,733
172,472
182,741
191,503
199,816
Farmersville
78,513
81,731
26
71,537
104,753
105,775
110,780
119,663
Farmersville ISD
15,175
15,017_
10
20,208
29,484
29,418
30,465
30,950
Josephine
47,383
48,130
19
47,127
68,919
69,341
72,379
74,124
Lavon
52,875
70,792
30
76,296
111,631
117,983
123,193
_ 126,206
Melissa
114,595
119,695
32
119,006
180,308
189,052
205,051
217,795
Melissa ISD
6,817
16,606
8
16,103
23,494
23,437
27,143
27,563
Princeton
246,849
201,471
57
183,188
277,018
286,442
301,043
316,252
Outside Agencies
Total Allocation
1,039,638
1,090,835
367
1,095,510
1,630,596
1,686,469
1,789,578
1,871,063
Fire Departments
FD Radios
Anna FD
33
-
-
-
-
-
Celina FD
57
-
-
-
-
-
Farmersville FD
40
-
-
-
-
-
Melissa FD
40
-
-
-
-
-
Princeton FD
35
-
-
-
-
FD Total
205
-
-
-
-
-
Collin County
Allocation
-
0
617
-
-
-
-
-
Collin County
Allocation w/FD
2,560,212
2,531,463
822
2,463,652
3,633,133
3,801,113
4,125,500
4,380,171
Volunteer Fire Dept.
VFD Radios
Blue Ridge FD
23
Branch FD
34
Josephine FD
23
Lavon FD
27
Lowry Crossing FD
18
Nevada FD
35
Westminister FD
24
Weston FD
19
203
Allocation Percentage
901Y.
100%
100%
100%
100%
100%
100%
Total Cost
3,599,850
3,622,298
1,392
3,559,163
5,263,729
5,487,582
5,915,079
6,251,233
%County
70%
69%
69%
69%
70%
70%
%Outside Law Enforcement
30%
31%
31%
31%
30%
30%
%Fire Departments
0%
0%
0%
0%
0%
INTERLOCAL DISPATCH SERVICES AGREEMENT
This agreement is entered into on the 21 day of June ,
2021, by and between the Anna Fire Department (the "Fire Department") and Collin
County, a political subdivision of the State of Texas (the "County").
RECITALS
1. The County, through the Sheriffs Office, owns and operates communication
facilities used in dispatching its law enforcement and emergency service personnel.
2. The Fire Department desires to obtain certain dispatch services from
the County. Therefore, under the authority of Texas Government Code, Title 7,
Interlocal Cooperation Act, Section 791 et seq., the parties agree as .follows:
SECTION I. DEFINITIONS
DISPATCH SERVICES. The term "Dispatch Services" means all services
necessary for the Collin County Sheriff's Office to receive calls for Fire/EMS services
within the Fire Department's jurisdiction and to dispatch the Fire
personnel in response to such calls.
HOSTING SERVICES. The term "Hosting Services" means the County will
store the Fie Department's data as it relates to dispatch services.
SECTION 2. TERM
2.01 TERM. The term of this agreement shall commence on October 1, 2021,
and shall continue in full force and effect through September 30, 2022. This agreement
may be renewed for additional one (1) year periods at the rates established and agreed
upon by both parties.
2.02 TERMINATION. Either party may terminate this agreement by giving
ninety (90) days written notice to the other party.
SECTION 3. SERVICES
3.01 The County agrees to provide dispatch services through the Sheriff's
Office to the Fire Department in the same manner and under the same work
schedule as such services are provided in the operation of the County's law enforcement
personnel.
3.02 Hosting Services. The County agrees to provide Hosting Services to the
Fire Department and that it will provide 95% uptime availability of the service as covered
herein.
3.03 Scheduled Maintenance: The Fire Department hereby
acknowledges that the County may, from time to time, perform maintenance service on
the County network, with or without notice to the Fire Department, which may
result in the unavailability of the County network. Emergency maintenance and
maintenance for which the County has not given the Fire Department notice in
accordance with this Agreement shall not be deemed scheduled maintenance for purposes
of this Agreement. The County will make every effort to notify the Fine Department prior
to scheduled maintenance. Notice may be given in various forms including but not
limited to email notice and/or phone call.
3.04 Hosted Data Ownership. The Fire Department shall have sole ownership
of the Fire Department's hosted data and the County shall make no claim to ownership
of Fire Department's hosted data,
3.05 Hosted Data Baelc Up. The County will back up the Fire Department's
hosted data on a daily basis. All data backups will meet Criminal Justice Information
Systems (CJIS) requirements. Every effort is made to ensure the reliability of the backed
up data in the event that it would be necessary to restore a database. The County,
however, makes no guaranties that the backed up database will be error flee. Upon
request, the County will provide to the Fire Department a current database backup that
2
can be restored to an alternate location to verify the contents and confirm the quality of
the backup. All services required to provide the Fire Department's data and/or verify
data will be provided in accordance with the County's current rates.
3.06 Remote Access Agreement. For each user the City is required to
complete and return Attachment (A.), Connection Policy and Agreement Form for
remote access and return to County to the address in 9.02 item (C). No access will be
given to user unless County has received a Remote Access Agreement.
SECTION 4. NONEXCLUSIVITY OF SERVICE PROVISION
The pat -des agree that the County may contract to perform services similar or
identical to those specified in this agreement for such additional governmental or public
entities as the County, in its sole discretion, sees fit.
SECTION S. COMPENSATION
5.01 The dispatch service charges for FY2022 are in the amount of $0.
SECTION 6. CIVIL LIABILITY
6.01 Any civil liability relating to the furnishing of services under this
agreement shall be the responsibility of the Fire Department. The parties agree that the
County shall be acting as agent for the Fire Department in performing the services
contemplated by this agreement.
6.02 The Fire Department shall hold the County fi-ee and harmless from any
obligation, costs, claims, judgments, attorney's fees, attachments, and other such
liabilities arising fiom or growing out of the services rendered to the Fire Department
pursuant to the terms of this agreement or in any way connected with the rendering of
said services, except when the same shall arise because of the willful misconduct or
culpable negligence of the County, and the County is adjudged to be guilty of willful
misconduct or culpable negligence by a court of competent jurisdiction.
3
SECTION 7. AMENDMENT
This agreement shall not be amended or modified other than in a written
agreement signed by the parties.
SECTION 8. CONTROLLING LAW
This agreement shall be deemed to be made under, governed by, and construed in
accordance with the laws of the State of Texas.
SECTION 9. NOTICES
9.01 FORM OF NOTICE. Unless otherwise specified, all communications
provided for in this agreement shall be in writing and shall be deemed delivered, whether
actually received or not, forty-eight (48) hours after deposit in the United States mail,
first class, registered or certified, return receipt requested, with proper postage prepaid or
immediately when delivered in person.
9.02 ADDRESSES. All communications provided for in this agreement shall
be addressed as follows:
(A) Collin County, to:
Purchasing Department
2300 Bloomdale #3160
McKinney, Texas 75071
(B) Collin County Administrator, to:
Bill Bilyeu
2300 Bloomdale #4192
McKinney, Texas 75071
(C) If to the Fire Department, to:
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4
(D) Collin County, Remote Access to:
Information Technology Department
2300 Bloomdale #3198
McKinney, Texas 75071
Or to such person at such address as may from time to time be specified in a notice
given as provided in this Section 9. In addition, notice of termination of this agreement
by the Fire Department shall be provided by the Fire Department to the County Judge of
Collin County as follows:
The Honorable Chris Hill
Collin County Judge
Collin County Administration Building
2300 Bloomdale Rd. Suite 4192
McKinney, Texas 75071
SECTION 10. CAPTIONS
The headings to the various sections of this agreement have been inserted for the
convenient reference only and shall not modify, define, limit or expand the express
provision of this agreement.
SECTION 11. COUNTERPARTS
This agreement may be executed in counteiparts, each of which, when taken
separately, shall be deemed an original.
SECTION 12. OBLIGATIONS OF CONDITION
All obligations of each party under this agreement are conditions to further
performance of the other party's continued performance of its obligation under the
agreement.
SECTION 13. EXCLUSIVE RIGHT TO ENFORCE THIS AGREEMENT
The County and the Fire Department have the exclusive right to bring
suit to enforce this Agreement, and no party may bring suit, as a third -party beneficiary
�1
or otherwise, to enforce this agreement.
SECTION 14. PRIOR AGREEMENTS SUPERSEDED
This agreement constitutes the sole and only agreement of the parties hereto and
supersedes any prior understanding or written oral agreements between the parties
respecting the services to be provided under this agreement.
SECTION 15. FORCE MA.JEURE
No party shall be liable or responsible to the other party, nor be deemed to have
defaulted under or breached this Agreement, for any failure or delay in fulfilling or
performing any terns of this Agreement when and to the extent such failure or delay is
caused by or results from acts beyond the affected party's reasonable control, including,
without limitation: acts of God; flood, fire or explosion; war, invasion, riot or other civil
unrest; actions, embargoes or blockades in effect on or after the date of this Agreement;
or national or regional emergency (each of the foregoing, a "Force Majeure Event"). A
party whose performance is affected by a Force Majeure Event shall give notice to the
other party, stating the period of time the occurrence is expected to continue and shall use
diligent efforts to end the failure or delay and minimize the effects of such Force Majeure
Event.
Gl
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS
AGREEMENT AS OF THE DAY AND YEAR FIRST ABOVE WRITTEN.
"COUNTY"
COLLIN COUNTY, TEXAS
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TITLE:
DATE: 23.Iuw= 2,cg4
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DATE:
State of Texas
Collin County
Commissioners Court
§
§
§
Court Order
2023-930-10-02
An order of the Collin County Commissioners Court approving an amendment to an agreement.
The Collin County Commissioners Court hereby approves Amendment No. 2 to Interlocal Dispatch Services
Agreement (Contract No . 2021-295) with the Anna Fire Department to extend the contract for one (1) year through
and including September 30, 2024, update compensation clause, and further authorizes the Purchasing Agent to
finalize and execute same.
A motion was made, seconded, and carried by a majority of the court members in attendance during a regular
session on Monday, October 2, 2023 .
Darrell Hale, Commissioner, Pct 3
Not Present
Susan Fletcher, Commissioner, Pct 1 Duncan Webb, Commissioner, Pct 4
COUN INco, Contract Modification Document
Office of the Purchasing Agent
Collin County Administration Building
2300 Bloomdale Rd. Ste 3160
McKinney, TX 75071
972-548-4165
Vendor: City of Anna Contract No. 2021-295
P.O. Box 776 Contract: Dispatch Services, Anna Fire
Anna, TX 75409 Department
YOU ARE DIRECTED TO MAKE THE FOLLOWING MODIFICATION TO THIS CONTRACT
Item #1 Renew contract for a twelve (12) month period at the same terms and conditions of the contract from October 1, 2023,
through September 30, 2024.
Item #2 Update Section 5.01 Compensation clause of the agreement to the following.
The dispatch service charges for FY2024 are in the amount of $0.
From:
The dispatch service charges for FY2023 are in the amount of $0.
Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in
writing signed by both parties.
Amendment No. 2 has been accepted and authorized on by authority of the Collin County Commissioners Court
by Court Order No. , to be effective on 10/1 /2023.
ACCEPTED BY:
A RIEW
yan Henderson
Print Name)
TITLE: Interim City Manager _
DATE:
SIGNATURE
Michelle Charnoski, NIGP-CPP, CPPB
Print Name)
TITLE: Purchasing Agent
DATE:
10-02-23
2023-930-10-02
DocuSign Envelope ID: 4DE3AFE9-7288-422E-8A27-4DC669049F6F
10/18/2023
Amendment No. 1 Court Order No.Summary
Amendment No. 2 Court Order No.Summary
2021-573-06-21Awarded by Court Order No.
HISTORICAL INFORMATION
2022-910-09-19 Renewal
Agreement extended
2
2023-930-10-02
DocuSign Envelope ID: 4DE3AFE9-7288-422E-8A27-4DC669049F6F
FY 2024 Dispatch/Radio Rates
No Charge to Fire Departments (No Fire Calls in Usage)
FY 2022 FY 2023 PD Radios FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Outside Agency Actual Actual
as of
03/17/23 TOTAL
Projected
TOTAL
Projected
TOTAL
Projected
TOTAL
Projected
TOTAL
Anna 140,563 167,154 52 199,374 292,771 301,138 323,754 335,297
Anna ISD 8,807 8,541 4 8,570 12,514 12,518 12,996 13,236
Celina 174,212 216,643 75 210,995 314,624 323,403 344,518 359,829
Celina ISD 8,579 6,152 3 5,799 11,251 11,202 11,577 11,736
Community ISD 10,651 12,298 10 19,583 31,356 34,020 35,178 38,595
Fairview 134,619 126,605 41 117,733 172,472 182,741 191,503 199,816
Farmersville 78,513 81,731 26 71,537 104,753 105,775 110,780 119,663
Farmersville ISD 15,175 15,017 10 20,208 29,484 29,418 30,465 30,950
Josephine 47,383 48,130 19 47,117 68,919 69,341 72,379 74,124
Lavon 52,875 70,792 30 76,296 111,631 117,983 123,193 126,206
Melissa 114,595 119,695 32 119,006 180,308 189,052 205,051 217,795
Melissa ISD 6,817 16,606 8 16,103 23,494 23,437 27,143 27,563
Princeton 246,849 201,471 57 183,188 277,018 286,442 301,043 316,252
Outside Agencies
Total Allocation 1,039,638 1,090,835 367 1,095,510 1,630,596 1,686,469 1,789,578 1,871,063
Fire Departments FD Radios
Anna FD 33 ‐ ‐ ‐ ‐ ‐
Celina FD 57 ‐ ‐ ‐ ‐ ‐
Farmersville FD 40 ‐ ‐ ‐ ‐ ‐
Melissa FD 40 ‐ ‐ ‐ ‐ ‐
Princeton FD 35 ‐ ‐ ‐ ‐ ‐
FD Total 205 ‐ ‐ ‐ ‐ ‐
‐ ‐ ‐ ‐ ‐
Collin County
Allocation ‐ 0 617 ‐ ‐ ‐ ‐ ‐
Collin County
Allocation w/FD 2,560,212 2,531,463 822 2,463,652 3,633,133 3,801,113 4,125,500 4,380,171
Volunteer Fire Dept.VFD Radios
Blue Ridge FD 23
Branch FD 34
Josephine FD 23
Lavon FD 27
Lowry Crossing FD 18
Nevada FD 35
Westminister FD 24
Weston FD 19
203
Allocation Percentage 90% 100%100%100% 100% 100% 100%
Total Cost 3,599,850 3,622,298 1,392 3,559,163 5,263,729 5,487,582 5,915,079 6,251,233
% County 70% 69% 69% 69% 70% 70%
% Outside Law Enforcement 30% 31% 31% 31% 30% 30%
% Fire Departments 0% 0% 0% 0% 0%