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HomeMy WebLinkAboutOrd 577-2012 Revised CEMP Ord. 514-2010.pdfCITY OF ANNA, TEXAS ORDINANCE NO. 577-2012 AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING ORDINANCE NO. 514-2010, CREATING AN OFFICE OF EMERGENCY AND DISASTER MANAGEMENT, DIRECTOR OF DISASTER AND EMERGENCY SERVICES, AND OTHER OFFICES; PROVIDING FOR AN EMERGENCY MANAGEMENT PLAN, PROVIDING DEFINITIONS; PROVIDING FOR A DECLARATION OF A DISASTER PROCLAMATION; PROVIDING FOR SUSPENSION OF LAWS AND THE POWERS OF THE MAYOR AND OTHER OFFICERS DURING AN EMERGENCY/DISASTER; PROVIDING FOR PENALTIES IN AMOUNTS NOT TO EXCEED $2,000 FOR VIOLATIONS; PROVIDING FOR CONSTRUCTION AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Anna, Texas finds that the identification of potential hazards and the prevention or mitigation of their effects must be an ongoing concern of the City if the lives and property of the populace are to be protected; and WHEREAS, the City Council hereby declares that the preparation of a Comprehensive Emergency Management plan, and the means for its implementation, for the protection of lives and property of lives and property in the City of Anna from natural or manmade disasters or threat thereof is immediately essential; and WHEREAS, the City Council further finds that in times of disasters which may imperil the safety of the inhabitants of the City, or their property, it becomes necessary to effectuate and place into operation the preconceived plans and preparations with a minimum of delay; and WHEREAS, on October 12, 2010, the City Council adopted Ordinance No. 514-2010 which adopted a Comprehensive Emergency Management Plan and outlined certain emergency management responsibilities and procedures; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS Section 1. Recitals Incorporated All matters stated in the preamble of this ordinance are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. ORD 577-2012 Revised CEMP Ordinance Page 1 of 3 03-29-12 Section 2. Amendments to Ordinance No. 514-2010. 2.01 Ordinance No. 514-2010, Sections 5-6 are, to the extent set forth below, hereby amended as follows: Section 5. Emergency Management Plan. The Emergency Management Coordinator shall develop and maintain and recommend for adoption by the City Council any changes to the Emergency Management Plan, as amended. The plan shall set forth the form of the organization, establish and designate divisions and functions, assign responsibilities, tasks, duties and powers and designate officers and employees to carry out the provisions of this ordinance. As provided by state law, the plan shall follow the standards and criteria established by the State Division of Emergency or Disaster Management or any successor agency. Insofar as possible, the form of organization, titles and terminology shall conform to the recommendations of the State Division of Emergency Management. When approved, it shall be the duty of all departments and agencies to perform the functions assigned by the plan and to maintain their portion of the plan in a current state of readiness at all times. The Emergency Management Plan shall be considered supplementary to this ordinance and have the effect of law during the time of a disaster or Emergency. The Emergency Management Coordinator Director shall make continuing studies of the Emergency Management Plan or program. Section 6. Comprehensive Emergency Management Plan By adoption of this ordinance, the City further adopts the Collin County Emergency Operations Plan, attached to this ordinance as Exhibit A, and incorporated herein for all purposes as if set forth in full; and the Emerqency Management Plan of the City of Anna, Texas, attached to this ordinance as Exhibit B, and incorporated herein for all purposes as if set forth in full. The substance of this ordinance, as amended, in combination with the Collin County Emergency Operations Plan, as amended, and the Emergency Management Plan, as amended, shall be the City's Comprehensive Emergency Management Plan. To the extent of any conflict between any of the provisions of this ordinance and any of the provisions of the Collin County Emergency Operations Plan, or the Emergency Management Plan, the provisions that provide the City with the greater authority and ability to effectively respond in the event of an Emergency shall govern. Section 3. Savings, Severability and Repealing Clauses All ordinances of the City in conflict with the provisions of this ordinance are repealed to the extent of that conflict. If any provision of this ordinance shall be held to be invalid or unconstitutional, the remainder of such ordinance shall continue in full force and effect ORD 577-2012 Revised CEMP Ordinance Page 2 of 3 03-29-12 the same as if such invalid or unconstitutional provision had never been a part hereof. The City declares that it would have passed this ordinance, and each section, subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional or invalid. Section 4. Publication of the Caption Hereof and Effective Date This ordinance shall be in full force and effective from and after its passage and upon the posting and/or publication, if required by law, of its caption and the City Secretary is hereby directed to implement such posting and/or publication. PASSED by the City Council of the City of Anna, Texas, this 29th day of 2012. ATTESTED: � ?&• D. eR. Driskell ORD 577-2012 Revised CEMP Ordinance Page 3 of 3 03-29-12 El EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas PART I. EMERGENCY MANAGEMENT OVERVIEW A. INTRODUCTION The Comprehensive Emergency Management Plan of the City of Anna, Texas defines the planned response to extraordinary emergency situations associated with natural and man-made disasters, technological incidents, and national security emergencies in or affecting the Anna area. The CEMP accomplishes the following: • Establishes the emergency management organization required to mitigate any significant emergency or disaster affecting the City of Anna; • Identifies the policies, responsibilities and procedures required to protect the health, welfare and safety of the community at large and both public and private property; and • Establishes the operating concepts and procedures associated with field response to emergencies, the Emergency Operations Center (EOC) activities and the recovery process; The CEMP establishes a flexible framework to implement an emergency management response during an emergency situation in Anna. It is intended to facilitate multi -agency and multi jurisdictional coordination, particularly between the City of Anna, The County of Collin, the City of Melissa, the City of Van Alstyne, the State of Texas and the Federal emergency response agencies. The cooperation between the agencies during emergency operations will be in compliance with the National Incident Management System (NIMS). The CEMP is intended to remove all barriers, making all departments, agencies, and volunteer/private organizations part of a single process to prepare for, respond to, and recover from domestic incidents regardless of cause, size or complexity. The CEMP both defines operations and serves as a planning reference. The CEMP will be used in conjunction with the Inter jurisdictional Mutual Aid Agreement between the City of Anna and Collin County, The National Incident Management System and the National Response Plan. The CEMP is designed to guide the reader or user through each phase of an emergency: preparedness, response, recovery, and mitigation. It is divided into the following parts: Part I -- focuses on the preparedness phase and is an overview of the structure of the City of Anna's emergency services, their responsibilities and operational concepts for multi -hazard emergency preparedness, response and recovery. I EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas Part II -- focuses on initial emergency response. It is the initial operations guide. It includes a series of hazard -specific checklists designed to provide field -level responders with the basic considerations and actions necessary for effective emergency response. It provides field -level responders with the framework to implement incident command. Part II is primarily concerned with street level, traditional emergency response. Part III -- addresses extended emergency operations (response), outlining the operational procedures for Emergency Support Functions to conduct extended emergency operations, coordinated by the Incident Commander. It also addresses the transition to the recovery phase. Part III includes the Emergency Support Functions, which outline the responsibilities of the various departments, agencies, private and volunteer organizations that are the lead coordinators in the extended response to and recovery fiom a disaster. The Emergency Support Functions establish at least one organization as the Primary Coordinators for each ESF. In addition to the Lead Agency, several other organizations are designated as Support Agencies. The Lead Agencies have the responsibility to coordinate the accomplishment of the tasks provided in the ESF with the cooperation and assistance of any or all of the Support Agencies Part IV -- addresses recovery activities. It describes procedures to coordinate recovery operations within the City of Anna, procedures to mitigate future events, and procedures for obtaining state and federal disaster assistance funds for damage restoration and mitigation projects. B. AUTHORITIES The following cites emergency authorities for conducting and/or supporting emergency operations: 1. Federal • Federal Civil Defense Act of 1950 (Public Law 920, as amended). ( 50 USC App 225 1) • Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974 (Public Law 93-288, as amended). (42 USC 5121 ET seq). • Homeland Security Act of 2002. (6 U.S.0 101) • Homeland Security Presidential Directive HSPD-5, Management of Domestic Incidents, February 28, 2003 I 2. State 3. Local EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas • Homeland Security Presidential Directive HSPD —8, National Preparedness, December 17, 2003 • National Incident Management System, March 1, 2004 • National Response Plan, June 30, 2004 • Texas Government Code, 418.042 (Acts 1987, 70" Leg., ch. 147, 1, off. Sept. 1, 1987. Amended by Acts 2007, 80a' Leg., R.S., Ch 258, 7.01, off. Sept. 1, 2007) • Texas Local Government Code, 51.001 (Acts 1987, 70th Leg., 149, 1, eff Sept. 1, 1987 • Texas Local Government Code, 51.012 (Acts 1987, 70th Leg., 149, 1, df. Sept. 1, 1987 C. EMERGENCY MANAGEMENT ORGANIZATION In Texas, Mayors and County Judges have responsibility for emergency preparedness and response within their jurisdictions and are the official Emergency Management Directors. These officials may appoint an Emergency Management Coordinator (EMC) to manage day-to-day program activities. The Mayor of the City of Anna, a Council -Manager form of Government, appoints the City Manager as EMC. Local emergency management and homeland security programs include threat identification and prevention activities, emergency planning, providing or arranging training for local officials and emergency responders, planning and conducting drills and exercises, carrying out public education relating to known hazards, designing and implementing hazard mitigation programs, coordinating emergency response operations during incidents and disasters, and carrying out recovery activities in the aftermath of a disaster. The direction and control of major disaster preparation, response and recovery is centered on two groups generally located at the Emergency Operations Center. 1. POLICY GROUP: The Policy Group consists of the: EXI MIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas • The Mayor (City Council representative); • The City Manager; • The Chief of Fire Department • The Chief of the Police Department • The Director of Public Works • The City Attorney • Additional department directors, elected officials or technical advisors as designated by the City Manager. The head of the Policy Group is the Emergency Management Coordinator, who is responsible for the prompt, efficient execution of the CEMP, or so much as is necessary to: • Reduce the vulnerability of the people of the City of Anna to loss of life, personal injury, and damage to or loss of property • Prepare for and execute rescue, care and treatment of persons victimized or threatened by disaster • Provide a setting conducive to the rapid and orderly start of restoration and rehabilitation of persons and property affected by a disaster 2. OPERATIONS GROUP: The Operations Group is divided in Emergency Support Functions. Each ESF is responsible for a defined part of the preparedness, response and recovery operations. The Operations Group is responsible for carrying out the directions and policies established by the Policy Group and for the coordination of efforts to respond to a disaster. Refer to Appendix C: Emergency Support Function Checklists Refer to Appendix D: Emergency Support Function Descriptions, ESF 1-17 7 8 D. CONCEPT OF OPERATIONS 1. General The CEMP addresses the entire spectrum of contingencies, ranging from relatively minor incidents to large-scale disasters, such as catastrophic weather or an act of terrorism. Some emergencies will be precipitated by a buildup or warning period, providing I EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas sufficient time for appropriate officials to warn the public and implement mitigation measures. Other emergencies occur with little or no advance warning, thus requiring immediate activation of the CEMP as well as an efficient and coordinated mobilization and deployment of resources. All Emergency Support Functions of the City of Anna must be prepared to respond promptly and effectively to any foreseeable emergency, taking all appropriate actions, including requesting and providing assistance. 2. Emergency Phases Emergency management activities during peacetime and national security emergencies often are associated with the three phases utilized by the Federal Emergency Management Agency (FEMA): • Preparedness • Response • Recovery 3. Preparedness Phase The preparedness phase involves activities undertaken in advance of an emergency or disaster. Preparedness involves an integrated combination of planning, training, exercises, personnel qualification and certification standards and publication management processes and activities. These activities develop operational capabilities and effective responses to a disaster. Preparedness activities fall into the two basic areas of readiness and capability. a. Readiness activities shape the framework and create the basis of knowledge necessary to complete a task or mission. Readiness efforts also include reducing or eliminating the impact of hazards that exist within the City of Anna. Readiness activities include: • Hazard analyses • Developing and maintaining emergency plans and procedures • Conducting general and specialized training • Conducting exercises • Developing mutual aid agreements • Improving emergency public education and warning systems EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas • Amending local ordinances and statutes, such as zoning ordinances, building codes, and other enforcement codes • Initiating structural retrofitting measures • Assessing tax levies or abatements • Providing public education and awareness • Reviewing and altering land use planning b. Capability activities assess the ability of the government to respond to emergencies and disasters. Capability activities include: • Assessment of City of Anna resources • Comparison and analysis of anticipated resource requirements and actual resources; and • Identification of local sources to meet anticipated resource "shortfall" 4. Response Phase The response phase includes increased readiness, initial response and extended response activities. Upon receipt of a warning or the observation that an emergency situation is imminent or likely to occur, the City of Anna will initiate actions to increase its readiness. Events that may trigger increased readiness activities include: • Issuance of a credible disaster prediction Receipt of a severe storm, flood advisory or other special weather statement • An expansive hazardous materials incident hiformation or circumstances indicating the potential for acts of violence or civil disturbance • An international situation that could lead to an attack upon the United States and warrants a heightened state of alert EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas a. Increased readiness activities include: • Briefing the City Manager, Mayor, and other key officials or employees of the City of Anna • Reviewing and updating the CEMP • Increasing public information efforts • Accelerating training efforts • Inspecting critical facilities and equipment, including testing warning and communications systems • Recruiting additional staff and volunteers • Warning threatened elements of the population; • Conducting precautionary evacuations in the potentially impacted area(s) • Mobilizing personnel and pre -positioning resources and equipment • Contacting state and federal agencies that may be involved in field activities b. Initial response activities are primarily performed at the field response level. Emphasis is placed on minimizing the effects of the emergency or disaster. Part II Initial Response Operations, provides hazard -specific guidance to the Emergency Support Functions that are responsible for initial response operations. Examples of initial response activities include: • Making all necessary notifications, including Emergency Support Function personnel, other political subdivisions within the Greater City of Anna, and the Collin County/NCTCOG Emergency Management group • Disseminating warnings, emergency public information and instructions to the citizens of the City of Anna VII EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas • Conducting evacuations and/or rescue operations • Caring for displaced persons and treating the injured • Conducting initial damage assessments and surveys • Assessing the need for mutual aid assistance • Blockading/Restricting traffic and unnecessary access to affected areas • Developing and implementing Action Plans • Implementing a community -wide curfew in the affected areas • Limiting the use of public utilities in the affected area • Providing 24-hour security presence in the affected area c. Extended response activities are primarily conducted in the Emergency Operations Center (EOC), in this case is a mobile vehicle provided upon request by Collin County. Extended response activities involve the coordination and management of personnel and resources to mitigate an emergency and facilitate the transition to recovery operations. Part III Extended Response, provides specific guidance for the conduct of extended operations, including those functions performed by the EOC staff. Examples of extended response activities include: • Preparing detailed damage assessments • Operating mass care facilities • Conducting coroner operations • Procuring required resources to sustain operations • Sometimes there are persons who would seek to take advantage of a disaster by increasing prices on necessities such as gasoline, food, shelter, etc. The City of Anna Mayor has the authority to act to prevent price gouging by persons operating within the Anna EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas area under the authority of the Ordinance adopting this plan and may order such persons to discontinue operations and face prosecution and penalties for same. • Documenting situation status • Protecting, controlling and allocating vital resources • Restoring vital utility services • Tracking resource allocation • Conducting advance planning activities • Documenting expenditures • Developing and implementing Action Plans for extended operations • Disseminating emergency public information • Declaring a Local Disaster Emergency; and • Coordinating with state and federal agencies working within the county. 5. Recovery Phase Recovery activities involve the restoration of services to the public and returning the affected area to pre -emergency conditions. Recovery activities may be both short-term and long-term, ranging from restoration of essential utilities such as water and power to mitigation measures designed to prevent future occurrences of a given threat. Part IV Recovery Operations, describes in detail the roles and responsibilities of each level of government following a disaster. Part IV addresses the procedures for accessing federal and state programs available for individual, business and public assistance after a disaster. Examples of recovery activities include: • Restoring utilities EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas • Applying for state and federal assistance programs • Conducting hazard mitigation analyses • Identifying residual hazards • Determining and recovering costs associated with response and recovery E. Incident Command System (ICS) 1. General The Incident Command System (ICS) is a management system designed to enable effective and efficient domestic incident management by integrating a combination of facilities, equipment, personnel, procedures, and communications while operating within a common organizational structure. ICS is a nationally used, standardized on -scene emergency management concept. It is specifically designed to organize its user to address single or multiple incidents without being hindered by jurisdictional boundaries 2. Functions The five functions of the ICS organization are: • Command - directing, ordering, and/or controlling resources by virtue of explicit legal, agency or delegated authority. • Operations - the coordinated tactical response of all field operations directly applicable to or in support of the mission in accordance with the Incident Action Plan. • Planning - the collection, evaluation, documentation, and use of information about the development of the incident. • Logistics - providing facilities, services, personnel, equipment, and tracking the status of resources and materials in support of the incident. • Finance/Administration - all financial and analytical aspects of the incident and administrative tasks not handled by other functions. 3. Concepts and Principles The ICS principles require the system to provide the following operations, including single jurisdictional/agency involvement, single jurisdictional lull I EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas responsibility with multiple agency involvement, and multiple jurisdictional responsibilities with multiple agency involvement. The system's organizational structure adapts to any emergency or incident to which emergency response agencies would expect to respond. The system will be applicable and acceptable to all user agencies. The system is readily adaptable to new technology. The system expands in a rapid and logical manner from an initial response to a major incident and contracts just as rapidly as organizational needs or the situation decrease. 4. Management Characteristics ICS is based on proven management characteristics. Each contributes to the strength and efficiency of the overall system. • Common terminology • Modular organization • Management by Objectives • Reliance on Incident Action Plans • Manageable span -of -control • Pre -designated Incident Location and Facilities • Comprehensive resource management • Integrated communications • Establishment and Transfer of Command • Chain of Command and Unity of Command • Unified command structure • Accountability • Deployment • Information and Intelligence Management a. Common terminology ICS establishes common terminology that 11 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas allows diverse incident management and support entities to work together across a wide variety of incident management functions and hazard scenarios. This common terminology includes: organizational functions, resource descriptions, and incident facilities. b. Modular organization refers to the method by which the ICS organizational structure develops based upon the type and size of an incident. The organization's staff assembles from the top down as the incident grows, with responsibility and performance initially placed with the Incident Commander. c. Management by Objectives represents an approach communicated throughout the ICS organization. This includes establishing overreaching policies, developing and issuing assignments, plans and procedures, establishing specific measurable objectives, and documenting results. d. Reliance on Incident Action Plans provides a clear way to communicate the overall incident objectives of the operation. e. Manageable span -of -control within ICS is a limitation on the number of emergency response personnel who effectively can be supervised or directed by an individual supervisor. The type of incident, the nature of the response or task, distance, and safety will influence the span -of -control range. The ordinary span -of -control range is between three and seven personnel. f. Pre -designated incident facilities are established in the vicinity of the incident to accomplish a variety of purposes, such as decontamination, donated goods processing, mass care, and evacuation. The facilities and locations will be selected based upon the requirements of the situation. g. Unified command structure refers to a unified team effort which allows all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, autonomy, responsibility or accountability. h. Comprehensive resource management is maintaining an accurate and timely picture of resources that are available for assignment in support of incident management and emergency response activities. i. Integrated communications are managed through the use of a common 12 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas communications plan and an incident -based communications center established for the use of tactical and support resources assigned to the incident. j. Establishment and Transfer of Command allows for the identified individual with command to transfer command to another individual while capturing all the essential information to ensure a continued safe and effective operation. k. Chain of Command and Unity of Command refers to the orderly line of authority within the ranks of the organization. Each individual has a designated supervisor, which clarifies reporting relationships and eliminates confusion caused by multiple, conflicting directives. 1. Unified Command is necessary in incidents involving multiple jurisdictions or a single jurisdiction with multi -agency involvement. Unified command allows agencies with different legal, geographic and functional responsibilities to work together effectively without affecting individual agency authority, accountability or responsibility. in. Accountability is essential at all function levels during an operation. This includes check in of responders, incident action plans, unity of command, span of control and resource tracking. n. Deployment involves the dispatching of only properly equipped personnel and equipment by the appropriate agency. o. Information and Intelligence Management is critical for establishing a process for gathering, sharing and managing incident related information. F. HAZARD ANALYSIS 1. General The analysis of potential hazards is the basic component of any community's comprehensive emergency management plan. Consideration of the community's geography, demographics and land use trends is essential to minimize loss of life, human suffering and damage to property associated with major natural or man-made emergencies or disasters. This data helps emergency managers identify potential hazards and prepare an organized response to an emergency. The hazard analysis involves identification of hazards that may occur in the City of Anna 13 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas and those individuals and property at risk from a particular hazard. This analysis assists in determining whether present capabilities are adequate in preparing for, mitigating and responding to an emergency. If capabilities are found to be inadequate, the emergency managers then may identify procedures needed to upgrade these capabilities. 2. The City of Anna is: 57 square miles within the City limits and the City's Extraterritorial Jurisdiction (ETJ). 3. Highways and Roads A total of three major highways (US 75, SH 5, SH 121) and one major connector road (FM 455) traverse the City of Anna. 4. Railroads One railroad line within the City: Owned by Dallas Area Rapid Transit (DART) and used by the Dallas, Garland, Northeastern (DGNO) Railroad Company. 5. Pipelines A major natural gas transmission line passes through the jurisdiction, east to west, along CR 371/CR 376. A natural gas distribution line is located from the Westside of FM 455 east to West Crossing Boulevard. 6. Airports Three airports within 30 miles service the area: The Collin County Regional Airport @ McKinney; North Texas Regional Airport (The Grayson County Airport) in Denison; and the Sherman Municipal Airport (southeast edge of Sherman). 7. Hospitals Five (5) hospitals are within 35 miles of Anna: Medical Center McKinney; Presbyterian Hospital Allen; Wilson and Jones in Sherman; Texoma Medical Center (Denison); Presbyterian Hospital Plano. 8. Hazard Impacts The Greater Anna area is subject to a wide variety of negative impacts from various hazards and threats. The three broad categories of hazards are natural, technological and domestic security threats. Natural Hazards • Tornadoes (primarily March -July but have occurred in all months) [Ell I EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas • Floods • Winter Ice Storms • Extreme Heat • Drought • Wildland fires Technological Hazards • Hazardous Materials • Transportation Emergencies • Train accident • Major truck accident • Airplane crash • Utility Failure Domestic Security Threats * Civil Unrest * Terrorism G. HAZARDS AND THREATS 1. Severe Weather and Floods The City of Anna has experienced damage associated with severe thunderstorms, tornadoes, straight-line winds, hail, flooding, blizzards, and severe winter storms. Severe weather can cause residential and business structural damage, property damage, power loss, street blockages, and flooding, and the disruption of freshwater and wastewater systems. 2. Hazardous Materials Based on historical data, most serious hazardous materials incidents in the Greater Anna area occur on Highways or at fixed facilities near those highways. There are three truck 15 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas stops at the US 75 and FM 455 interchange that regularly cater to trucks carrying hazardous materials. Though not currently in use for hazardous materials, future Rail carriers will routinely transport hazardous substances through the jurisdiction, including the old downtown area. Two underground natural gas pipelines transport products across the north side of Anna, one traversing east and west along a corridor parallel to CR 371 and the other traverses the AnnaNan Alstyne boundary line, running east and west along County Line Road. 3. Aircraft Accidents Over flights of the Anna area are everyday occurrences with most DFW bound flights using the flyways above Collin County to make approach to DFW airport 4. Utility Failures Power failures are a possibility, especially if severe weather causes widespread failure of power lines. GCEC and Encore Energy provide electrical service to Anna. Overhead distribution and transmission wires traverse the City providing commercial and residential customers throughout the Greater Anna area. 5. Domestic Security Threats Although all populated areas may be subject to civil unrest, the likelihood that prolonged civil unrest from Anna residents is minimal. An incident bringing regional or national attention to the City of Anna might be more of a possibility. The City of Anna has not experienced direct incidents of terrorism. More likely than any other act of terrorism is some form of bio -terrorism. The public health community and the North Central Texas Council of Governments, Homeland Security Division, are developing a separate plan to respond to bio -terrorism. A possible target for terrorism might include the freshwater and wastewater systems of the City. The City operates Critical Infrastructure including groundwater wells (currently numbering five) at locations in and around Anna. Destruction or contamination of these wells would have a disastrous affect on our citizenry by cutting their freshwater supply. These wells are located at: • 100 Blk East 5"' Street • 800 Blk N Powell Pkwy • 100 Blk County Rd 370 • 400 Blk E 6th Street • 3300 Blk N Powell Pkwy Terrorists could target wastewater operations as well. The main wastewater treatment 16 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas facility is located in the 1400 Blk of Roadrunner Rd. Further, the City has wastewater lift stations at the following locations: • 200 Blk Jenkins • 700 Blk Elm Grove • 1300 Blk Ferguson Pkwy 2000 Blk County Rd 367 • 2400 Blk County Rd 367 • 700 Blk Central Expressway • 700 Blk County Rd 286 H. CONTINUITY OF GOVERNMENT 1. Introduction A major disaster could result in the death or injury of key Anna government officials and the destruction of public and private records essential to continued operations of government. Government at all levels is responsible for providing continuity of effective leadership and authority, direction of emergency operations, and management of recovery operations. To this end, the City of Anna Charter disaster clause covers the reconstruction of the local government system. 2. Executive Succession In case of disaster when a legal quorum of the City Council cannot otherwise be assembled due to multiple deaths or injuries, the surviving persons of the City Council, or highest surviving City official if no elected official remains, must within 24 hours of such disaster, request the highest surviving officers of the local Chamber of Commerce and the Board of Trustees of the local school district, and the County Judge of Collin County to appoint a commission to act during the emergency and call a City election within 15 days of such disaster, or as provided in the Texas Election Code, for election of a required quorum, if for good reasons it is known a quorum of the present City Council will never again meet. [SECTION 12.09 Disaster Clause -Anna City Charter] I. EMERGENCY MANAGEMENT PLAN MAINTENANCE The City of Anna's CEMP will be reviewed and revised by the City Manager or his designee at least once every 18 months. The CEMP may be modified as a result of post - incident analysis or post -exercise critiques at any time necessary and it may be further modified if responsibilities, procedures, laws, rules, or regulations pertaining to emergency management and operations change. 17 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas PART IL INITIAL RESPONSE OPERATIONS A. CONCEPT OF OPERATIONS Initial response operations will be accomplished by city and county agencies and segments of the private sector. During initial response operations, the field responders of the City of Anna and County agencies will place emphasis on saving lives, property, and the environment, controlling the situation, and minimizing the effects of the emergency. The Incident Command System will be used to manage and control the response operations. The disaster event may be controlled solely by emergency responders or with other agencies through mutual aid or support agreements. If the resources available at the field response level are not sufficient to mitigate the situation, the Incident Commander may request that an Emergency Operations Center be activated to support the field operations. B. ALERTING AND WARNINGS POLICY Alerting and warning involves notifying emergency response personnel as well as notifying the affected public. The City of Anna can utilize a number of ways to alert and activate its emergency response personnel. The on -duty emergency services persons have the primary responsibility in alerting and warning the public. Alerting and warning the public may be accomplished through the outdoor warning siren system, the use of the telephone notification system known as "Code Red," special media broadcasts, or simply driving up and down the streets using a public address system. The following procedures will be utilized in determining who can activate the emergency notification systems and what criteria are used to determine if the use of the systems are appropriate: Warning Sirens/CODERED Emergency Telephone Notification System: The following personnel have the authority to activate the storm sirens and Telephone Emergency Notification System: 1. The highest-ranking sworn Police Department Officer on duty at the time of the incident; or 2. The highest-ranking member of the Fire Department on duty at the time of the incident; or 3, The highest-ranking member of the City of Anna. 18 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas The approved criteria to activate storm sirens includes*: 1. When a tornado warning has been issued by the National Weather Service for the greater Anna area; or 2. When a funnel cloud is spotted in proximity to the City ofAnna by any storm spotters, emergency responders, or city officials; or 3. When the weather service issues a severe thunderstorm warning and predicts that winds could reach more than 73 mph; or 4. When the City ofAnna is in the projected path ofa storm where a tornado, high winds, or damaging hail 2" in diameter or larger have caused demonstrable damage in an adjacent city or in the county. 5. When there has been a hazardous materials spill, a biological terrorist attack or where other similar circumstances exist that would create a potential risk to the citizens who should take shelter indoors. *NOTE: The City ofAnna offers CODERED Weather, an automated service by the Emergency Communications Network that citizens can opt into. They receive automated severe weather notifications, based on NWS warnings, directly to the phone they have entered into the system. The CodeRed Telephone Notification System may also be used as a notification to citizens of 1. Missing persons in or around the Anna area; 2. Water shortages, pump failures, or any utility information useful to citizens; 3. Traffic detours because of accident, incident, or other; 4. Any information believed to be of importance by the ranking member of City Staff. Speed and accuracy of weather warnings is criticall When in doubt, err on the side of caution and activate the storm sirens. C. FIELD RESPONSE 1. Introduction 19 I EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas Within the City of Anna, the Incident Command System will be used on all incidents. When the City of Anna has jurisdiction over a multiple -agency incident, emergency responders will organize the field response using the Incident Command System (ICS). Additionally, the principles of ICS will be used even for those incidents that begin as a single discipline response (i.e., all fire or all law enforcement). Any single discipline incident could expand to a multi -discipline incident, which demands the use of ICS. During multi -agency incidents in the City of Anna, field responders will use the principles of Unified Command to the greatest extent possible. In order for ICS to be used at incidents requiring command system coordination, the first emergency responder on scene who has single discipline management responsibility should take the following basic actions: • Establish the Incident Command Post (ICP) • Evaluate the incident • Determine the ICS organizational elements required • Request additional resources necessary to mitigate the incident • Delegate authority within the ICS organizational structure • Develop the Incident Action Plan, incorporating the incident objectives and strategies By taking these basic actions, the change from an individual response to a multi -person response involves no change in the management system. The built-in capability for modular development helps to shape the organization based on the functional needs of the incident. 2. Coordination with Unincorporated Communities, Special Districts, public utility companies, Private, and Volunteer Agencies in Initial Response Operations The level of involvement of unincorporated communities, special districts, public utilities, private organizations, and volunteer agencies will vary considerably depending upon the kind of incident. In general, other unincorporated communities, special districts or other agencies that have a statutory or jurisdictional responsibility with the incident should be represented at the incident. The form of involvement for these districts and agencies may be part of the Unified Command or as an Agency Representative who coordinates with Collin County or the City of Anna. The emergency response role of the unincorporated communities and special districts will be focused on their normal services and functional area of responsibility. Fat: EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas 3. Coordination With City of Anna and Collin EOC The field response Agency has a direct communications and reporting relationship with the Emergency Operations Center (EOC) when activated. When the EOC is activated, the Incident Commander will coordinate directly with the EOC's Operations Section Chief, if the position has been established, or the ranking person in the EOC. Collin County Communications (Police/Fire/EMS Dispatch) will function in an intermediate role between the Incident Commander and the EOC's Operations Section Chief. Communications will have no command authority over field operations, but will serve, as it is a conduit for communication. The EOC may give policy direction directly to the Incident Commander if direct communications are available. During disaster situations with multiple incidents occurring simultaneously within the City, the EOC may be activated at the discretion of the ranking Fire or Police personnel in service. A command structure will be established for each incident. Each Incident Commander will communicate and report to the Operations Section Chief throughout the incident. This section of the CEMP is designed for field responders' initial response to emergencies, bridging the gap between a routine emergency and a disaster. Experience has shown that the outcome of many emergencies can be greatly affected by effective initial response actions. PART III. EXTENDED RESPONSE A. CONCEPT OF OPERATIONS During a disaster/emergency, the Emergency Operations Center (EOC) should support field response operations in mitigating incidents within the Greater Anna area. The primary emphasis will be placed on saving lives, protecting property and preserving the environment. The EOC will operate using Emergency Management System and Incident Command System functions, principles, and components. It will implement the action planning process to develop an EOC Action Plan, identifying and implementing specific objectives for each operational period. The Incident Commander, through the EOC if necessary, will serve as the coordinator of communications between the City of Anna, Collin County, NCTCOG Emergency Management, the Texas Governor's Office of Emergency Management Agency and the Federal Emergency Management Agency. The EOC will be activated whenever an emergency or disaster impacts the City of Anna or the Greater Anna area, unincorporated communities or special district(s). The EOC also may be activated at the request of an unincorporated community or special district to coordinate information and resources. The EOC will utilize the discipline -specific Emergency Support Function Lead Agency coordinators to coordinate fire, law enforcement, public works, medical specific 21 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas resources, and other resource requests. B. EMERGENCY OPERATIONS CENTER 1. Introduction Within the City of Anna, various departments and agencies that are dispersed throughout the jurisdiction conduct normal daily operations. The EOC is a variable location from which centralized emergency management can be performed during a major emergency or disaster. The EOC facilitates a coordinated response by all the departments and agencies that are assigned emergency support functions. The level of EOC staffing will vary with the specific emergency situation. 2, Activation Policy The EOC is activated when conditions exist that require a full scale emergency response, when field response agencies need support, or at the direction of the Incident Commander, City Manager, Chief of Police or the Fire Chief. Activation may involve partial or full staffing, depending on the support required. The following list depicts the circumstances when the EOC must be activated: • The Governor declares a state of disaster emergency due to a disaster or threat of a disaster within or affecting the City of Anna; or • The City of Anna responds to and declares a local disaster emergency; or • A city or town within the immediate Anna area declared a local emergency; or • A local special district or governmental entity within the Anna area has requested assistance from Anna in support of its emergency operations; or • The City of Anna has requested resources from outside its boundaries, above and beyond those resources used in normal day-to-day operations which are obtained through existing agreements such as fire or law enforcement mutual aid; or • The City of Anna has received resource requests from outside its boundaries, except those resources used in normal day-to-day operations that are obtained through existing agreements such as fire or law enforcement mutual aid. 3. Coordination with State and Federal Field Response There are some instances where a state or federal agency will have a field response. 22 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas When a state agency or federal agency is involved in field operations, coordination will be established with the Incident Commander and EOC. 4. Coordination With other affected Cities, Towns, Districts, or Jurisdictions Direct communications and coordination will be established between the City of Anna and any affected jurisdictions that locally have been impacted by the emergency or disaster. Normal methods of communication during emergencies and disasters may be unreliable or even unavailable. Initially, communications will be established by the first available means and with the first person available representing the affected jurisdiction regardless of his functional position. Whenever an affected city or town has a situation requiring the activation of our Emergency Plan, an agency representative from such jurisdiction should be at the established command post or EOC. The city and town representatives will ensure that adequate coordination and information exchange arrangements are made with the affected jurisdiction. C. Transition Into Recovery Operations As the threat to life, property and the environment dissipates, the Policy Group will consider deactivating the Command Post and/or the EOC. The emergency responders will coordinate the recovery effort, ensuring that all damaged public facilities and services are restored. In coordination with all of the responding services, the policy group will prepare an after -action report, submitting it to the Mayor and City Council within 60 days of the disaster/event. PART IV. RECOVERY OPERATIONS A. CONCEPT OF OPERATIONS The City of Anna and each of the jurisdictions affected by the emergency will be involved in recovery operations. In the aftermath of a disaster, many citizens will have specific needs that must be met before they can return to their pre -disaster lives. Typically, there will be a need for: • Assessment of the extent and severity of damages to homes and other property • Restoration of services generally available in communities such as water, food and medical assistance • Repair of damaged homes and property 23 I EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas • Professional counseling when the sudden changes resulting from the emergency have led to mental anguish and inability to cope The City of Anna can help individuals and families recover by ensuring that these services are available and by seeking additional resources if the community needs them. The two recovery phases are short-term and long-term. Short-term recovery operations will begin during the response phase of the emergency. The major objectives of short-term recovery operations include: • Security of the affected areas • Rapid debris removal and cleanup • Orderly and coordinated restoration of essential services (electricity, water and sanitary systems) • Short-term recovery operations will include all the agencies participating in the jurisdiction The major objectives of long-term recovery operations include: • Coordinated delivery of social and health services • Improved land use planning • Improved CEMP • Re-establishing the local economy to pre -disaster levels • Recovery of disaster response costs • Effective integration of mitigation strategies into recovery planning and operations Public information during the recovery process will be handled independently by each agency or jurisdiction. However, information should be coordinated among the agencies and jurisdictions. 1. Short -Term Recovery The goal of short-term recovery is to restore local government to at least a minimal 0 EXHIBIT B — EMERGENCY MANAGEMENT PLAN The City of Anna, Texas capacity. Short-term recovery includes: • Utility restoration • Expanded social, medical, and mental health services • Re-establishment of government operations • Transportation routes • Debris removal • Cleanup operations • Abatement and demolition of hazardous structures Each jurisdiction will coordinate its efforts to restore utility systems and services during recovery operations. Medical services may operate from temporary facilities, as necessary. For federally declared disasters, the Federal Emergency Management Agency (FEMA) may establish telephone registration centers to assist disaster victims and businesses in applying for grants, loans and other benefits. In coordination with the American Red Cross, the County and other jurisdictions will work to provide shelter for disaster victims until housing can be arranged. The Public Works responders will ensure that debris removal and cleanup operations are expedited. Building inspectors/Code Enforcement Officers will ensure that structures posing a public safety concern will be demolished. 2. Long -Term Recovery The goal of long-term recovery is to restore facilities to pre -disaster conditions, if possible. Long-term recovery includes hazard mitigation activities, restoration or reconstruction of public facilities, and disaster response cost recovery. Each affected jurisdiction will be responsible for its own approach to mitigation, which could include zoning variances, building code changes, CEMP reviews, and other land use planning techniques. With public safety a primary concern, rapid recovery may require adjustments to policies 25 EXHIBIT B - EMERGENCY MANAGEMENT PLAN The City of Anna, Texas and procedures to streamline the recovery process. Hazard mitigation actions will need to be coordinated and employed in all activities by all jurisdictions in order to ensure a maximum reduction of vulnerability to future disasters. The City of Anna will strive to ensure the restoration essential facilities to their pre - disaster condition by retrofitting, repairing or reconstructing them during long-term recovery operations. B. AFTER -ACTION REPORTING The after -action report serves as a source for documenting emergency response activities, identifying areas of success and concern, and for developing a work plan for implementing improvements. The after -action report provides, at a minimum, the following: • Response actions taken • Necessary modifications to plans and procedures • Training needs • Recovery activities to date The after -action report is a composite document for all Emergency Support Functions, providing a broad perspective of the incident and referencing more detailed documents. It includes an overview of the incident, enclosures, and addresses specific areas of the response as necessary. The Incident Commander is responsible for the completing and distributing the after -action report. The IC may coordinate with anyone involved in the incident when completing the after -action report. The after -action report is should be well structured, geared to the target audience, written in simple language, and brief and well presented. Data for the after -action report is collected from de -briefings and interviews with emergency responders and documentation provided by those involved in the incident, during the duration of the incident and its aftermath. has b9on adopted via ordinance by the City of Anna. Da City Secretary Da e 26