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Home My WebLink AboutPBmin2006-03-20ral MINUTES Park Board Regular Meeting, March 20, 2006 The Park Board of the City of Anna met in regular meeting at 7:00 pm, Monday, March 20, 2006, at the Community Room, Independent Bank, 101 S. Powell Parkway, to consider the following items. 1. Call to Order and establishment of quorum. The meeting was called to order at 7:04 p.m. by Chairman Jon Hendricks. Members present were Mr. Hendricks, Mr. Bill Hemenway, Ms. Elizabeth James, Mr. John Loyd, and Ms. Molly Young. A quorum was declared. 2. Update and take action as desired regarding Geer Park r1 Mr. Lee Lawrence, City Manager, was recognized and reviewed the infrastructure improvements being made along and in the area of Smith Street, which is the primary entry road into Geer Park. Mr. Lawrence noted that the City had been forced to abandon its efforts to drill a water well at the Fifth Street water plant and would be drilling a new well in the most southerly northwest corner of the 25 acre Geer Park site. The area would be a 60' X 60' site and would not materially affect the use of the site for park, recreation, and open space activities. He also noted that the City had discovered that the water lines in the Smith Street area were in a state of disrepair and disorganization, with old, undersized lines running behind and under houses in the area. Therefore, the City had decided to construct an 8" water line along the west side of Smith Street prior to making the street improvements. The estimated cost of this line would be $125,000. Fences were also being moved along Smith Street, at a cost of $16,500. A new estimate for the cost of road construction was considerably higher than earlier estimates, an increase from $150,000 to $253,000. The original budget, to be funded from the 2005 Certificate of Obligation and a $25,000 donation, was $580,000. The water line cost and additional roadway costs would be largely offset by the fact that the original budget included $250,000 for land purchase. This land purchase was actually accomplished through operating funds in FY 2005. In response to Mr. Hemenway's inquiry, Mr. Lawrence noted that the goal was to complete the Smith Street road work prior to the start of school in late August. 10-1 Several board members noted that the park was intended to be primarily for younger kids and would be used for ball fields. Minutes 3-26-06 Page 1 of 3 Mr. Hemenway asked if the board could look at development plans for the park at its next meeting. Mr. Lawrence said that he would ask Mr. Schwanke to complete any needed revisions on the plans and to be available at the next meeting. Update and take action as desired regarding Slater Creek Park project. Mr. Lawrence was recognized. He noted that the agreement between the ISD and the City had been finalized and signed. The water line along Rosamond Parkway had been bid and the park portion of the roadway cost would be approximately $110,000, slightly more than the $98,720 that had been budgeted. The sewer line along Rosamond Parkway had been bid and a contract signed for $82,861, less than the budget amount of $131.902. The street improvements for Rosamond Parkway would be advertised for bid over the next 3-4 weeks with a contract award scheduled for April 24. Board members asked about scheduling of work. Mr. Lawrence noted that the critical time frame was to complete work on ball fields between June, 2006 and February, 2007. After a discussion of need for and location of soccer fields, Mr. Hemenway moved that two large soccer fields instead of one large field and two smaller fields be constructed at the site. Ms. Young seconded the motion, which passed by a vote of Yes -5 No -0 Abstention -0 4. Consider/Discuss/Action regarding potential park area in CR 3671W. White Street area. Mr. Lawrence noted that the city council had several concerns regarding the potential park site. The staff was continuing to negotiate with the property owners involved in the property but it was uncertain at this point whether the property would be purchased. The matter will be considered again, probably for the last time, at the council meeting of March 28. 5. Consider/Discuss/Action regarding Slater Creek Trail Mr. Lawrence stated that he had run into major problems in securing easements from property owners along the sound end of the proposed trail. He urged the board to consider an alternate route through the older part of town, including the original downtown area. Mr. Hendricks noted that the route would work for pedestrian traffic but would not work for bicycles and skateboards. After extended discussion, Mr. Hemenway moved that the board recommend that the proposed pedestrian route be accepted and that an alternate route be developed for bicyclists and skateboarders that would avoid the Fourth Street area. Ms. Young seconded the motion, which passed by a vote of Yes — 5 No — 0 Abstention — 0 6. Financial report. Board members were presented with information regarding the current balances of the Park Trust Fund and the Geer Park Trust Fund as well as the current status of the FY 2006 Parks Department budget. Mr. Hemenway asked where the money that had been donated by AYSA and other parties had been deposited. Mr. Lawrence responded that he wasn't sure but would research the matter and report back to the board with the information. Minutes 3-20-06 Page 2 of 3 7. Discuss items as desired by Park Board members. Ms. Young distributed a drawing showing a chesslxeriscape garden project that she proposed to be located in the northwest corner of the park. No formal action was taken but members generally supported the proposal. Mr. Hemenway expressed his appreciation to the City's Public Works Department for putting up the batting cage at the softball field. 8. Staff reports and items for discussion. No items were discussed. 9. Consider action to approve minutes of following meetings: February 28, 2005 April 21, 2005 May 2, 2005 August 8, 2005 August 29, 2005 September 19, 2005 October 17, 2005 November 21, 2005 January 15, 2006 February 13, 2006 Mr. Loyd moved that all Minutes be approved as presented. Ms. James seconded the motion, with passed by a vote of: Yes -4 No -0 Abstention -1 10. Adjourn. The meeting was adjourned at 8:52 p.m. Chair, Park Board ATTEST: Minutes 320-00 Pago 3 of 3 INFRASTRUCTURE IMPROVEMENTS GEERPARK n /^ A B C D E 1 2/18/2008 Actual Award B d et" 2 3 Water Line (Smith Street) $125,000 5 Fencing $ 16,500 3/142006 6 7 8 Street & Drainage (Smith Street) $253,077 $ 150,000 9 Engineering $ 35,000 _ 10 11 Site Improvements $ 180,000 12 13 14 Land Purchase $ 250,000 15 16 Less: $413,077 $ 16,500 $ 580,000 $ 25,000 17 $ 555,000 18 19 20 '9n 2005 Certificate of Obligation less $25,000 tromOivate donation n /^ INFRASTRUCTURE IMPROVEMENTS SLATER CREEK PARK/ROSAMOND PARKWAY A 8 C D E F G 1 9/11!2004 7/21/2005 Actual Award Bud et" 2 3 Water Line (Rosamond Parkway)'- $107,600 $ 98,720 $110,000 112113/20051 $ 98,720 4 West Crossing rGon $ 42,311 5 Sewer Llne(Rosamond Parkway) $ 88,000 $131,902 $ 82,861 1 1/10/2006$131,902 7 8 Drainage (interior) $195,000 $184,500 $183,000 $183,000 9 Street &Drainage (Rosamond Pkwy) $235,000 $253,077 $306.006 $306,006 10 11 Flood studies (404 permit) $ 15,000 1 $ 15,000 $ 15,000 12 $56,000 13 Engineering $ 52,000 $ 56,000 ; 14 15 16 17 Surveying, Inspection, Testing Confin enc $ 30,000 $ 34,000 $ 34,000 $ 30,372 78 _ 19 $730,177 $824,628 $192,861 $855,000 20 21 Less: $ 72,000 $783,000 22 23 'Extended to west edge of West Crossing 24 -in 2005 Certificate of Obligation less $72,000 from Collin County rant funds