HomeMy WebLinkAboutCCmin2006-07-11MINUTES OF
CITY OF ANNA
REGULAR CITY COUNCIL MEETING AGENDA
July 11, 2006 7:00 PM
Community Room, Texas Star Bank
The City Council of the City of Anna will met in Regular Session at 7:00 p.m., Tuesday,
July 11, 2006, at the Community Room, Texas Star Bank located at 402 W. White St_
(FM 455), to consider the following Items.
1. Call to Order.
Mayor Kenneth Pelham called the meting to order at 7:00 p.m.
2. Roll Call and Establishment of Quorum.
Mayor Kenneth Pelham and City Council Members Lynn Mosier, Keith Green,
John Garen, David Crim and Billy Deragon were present. Council Member Kevin
Anderson absent.
3. Pledge of Allegiance.
4 Citizen comments.
None
5. ConsiderIDlscuss/Actlon on Anna VFD reports.
Fire Chief, David Hunt presented the 2" Quarter 2006 Report.
6. Consider/Discusa/Action on Anna VFD revised Budget
City Manager, Lee Lawrence went over the revised budget. Council Member
Crim made the motion to approve the Anna VFD revised budget. Council
Member Goren seconded the motion. Motion passes all.
AYE 6 MAY 0 ABSTAIN 0
7. Consider/Discuss/Action on a Resolution approving the License
Agreement for reconstruction, installation, maintenance and operation of
County Road 376 crossing the Sherman Subdivision Line at Mile Post
309.40, Anna, Texas.
City Manager, Lee Lawrence explained the location and the DART Agreement.
Council Member Green made the motion to approve the agreement Council
Member Crim seconded the motion. Motion passes all.
AYE 6 NAY 0 ABSTAIN 0
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Council Member Deragon made the motion to go into executive session at 7:10
p.m, Council Member Garen seconded the motion. Motion passes.
AYE 6 NAY 0 ABSTAIN
8. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council
may enter into closed session to:
a. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §651.072);
b. consult with legal counsel on matters in wblch the duty of the
attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Government Code. (Tex. Gov't
Code §551.071).
c. Personnel: To deliberate regarding Position: Public Works
Administrative Assistant of the City of Anna, Texas. (Government
Code, Section 551.074)
The council reserves the right to enter Into executive session at any time
throughout this meeting under any applicable exception to the Open
Meetings Act
Council Member Anderson entered the meeting at the start of the Executive
Session.
Council Member Anderson made the motion to return to open session at 7:52
p.m. Council Member Green seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAIN
Meeting resumes after a break at 7:58 p.m.
8. Consid@dDlscussfActlon regarding extension of Atmos Energy natural gas
service line along W. White Street (FM 455) westward to U.S. Highway 75.
City Manager, Lee Lawrence reviewed a letter submitted by ATMOS Energy on
reimbursement for customers connecting to the pipeline. Council Member
Deragon stated that the EDC would like to be reimbursed up to $50,000.00 and
that CDC will be asked to help pay for this line also. Staff is looking for direction
from council. Dr. Joe Wardell suggested finding out about the size of the line, he
is sure that an oversized line will be needed for the school. Council Member
Deragon made the motion to proceed with the extension of the natural gas
service fine along FM 455 to Hwy. 75. Council Member Green seconded the
motion. Council Member Anderson wants staff to see if the contract can be
extended passed the 36 month tens. Motion passes.
AYE 7 NAY 0 ABSTAIN
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10. ConsiderfOiscuss/Action on Resolution Authorizing the Issuance of Time
Warrant for the purchase of a Police Car and Authorizing the Mayor of the
City of Anna, Texas to execute the Time Warrant
City Manager, Lee Lawrence reviewed the purpose of the Time Warrant and
answered questions from council members. Council Member Crim made the
motion to approve with the correction of 48 months instead of 64 months the
Time Warrant. Council Member Anderson seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAIN
11. Consider/Dtscuss/Aetion on approving a contract with Pro Forma
Architecture for architectural services for a City Hall and Police Department
facility.
City Attorney, Clark McCoy stated that the contract negotiation issues had been
worked out and the contract is approved as to legal form. Council Member Garen
stated that he would like for the Technology Commission to review the plana to
make sure the computer, server and wiring issues were addressed. Council
Member Crim made the motion to deny the contract. Council Member Mosier
seconded the motion. Motion fails.
AYE 3 (Council Members Mosier, Green and Cram)
NAY 4 (Council Members Anderson, Goren, and Decagon and Mayor Pelham)
ABSTAIN 0
Council Member Deregon made the motion to approve the contract. Council
Member Garen seconded the motion. Motion passes.
AYE 5 (Council Members Anderson, Green, Garen and Deragon and Mayor
Pelham)
NAY 2 (Council Members Mosier and Crim)
ABSTAIN 0
12. ConsiderfDiscuss/Action on authorizing portable building(s) for use as City
offices and meeting room(s), determining which method of project delivery
provides the beat value for the City and/or authorizing the City Manager to
determine which method of project delivery provides the beat value for the
City.
City Manager, Lee Lawrence went over the layout sent to 3 companies for the
portable building & the proposal received back from Ramtech and answered
questions from council members. City Attorney, Clark McCoy went over the
requirements for design built method of doing the project and determining which
project delivery provides the best value. Council Member Anderson made the
motion to approve the design built method. Council Member Green seconded the
motion. Motion passes.
AYE 6 NAY 1 (Council Member Crim) ABSTAIN
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13. ConsideriDiscuss/Actlon on revising building permit fees.
City Manager, Lee Lawrence went over the list of building permit fees presented to
council and answered questions from council members. Council Member Deragon
made the motion to $200.00 to the base building permit fee. Council Member
Green seconded the motion. Motion fails.
AYE 3 (Council Members Anderson, Green and Deragon)
NAY 4 (Council Members Mosier, Geren and Crim; Mayor Pelham)
ABSTAIN 0
14. ConsidedDleouse/Actlon on appointments to the Board of Adjustment.
City Manager, Lee Lawrence handed out the applications for applicants to be
considered for appointment to the BOA. Council Member Garen made the motion
to nominate David Guitar to Place 2. Council Member Anderson seconded the
motion. Council Member Crim nominated Delisa Owens for Place 2. Motion died
for lack of a second. Motion passes for David Culler.
AYE 5
NAY 2 (Council Members Mosier and Crim)
ABSTAIN 0
Council Member Deragon made the motion to reappoint William Ballantyne to
Place 4. Council Member Garen seconded the motion. Motion passes
AYE 7 NAY 0 ABSTAIN
Council Member Goren made the motion to leave Elizabeth James as the Alternate
Place 2. Council Member Crim seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAIN
15. ConsiderlDiscusslAction on appointments to the Sign Board.
City Manager, Lee Lawrence went over the openings for appointments to the Sign
Board. Council Member Garen made the motion to nominate Dalisa Owens to
Place 2. Council Member Anderson seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAIN
Council Member Garen made the motion to nominate Frank King to Place 4.
Council Member Crim seconded the motion. Council Member Deragon nominated
Jon Hendricks to Place 4. Council Member Mosier seconded the motion. Jon
Hendricks will remain in Place 4.
Vote for Jon Hendricks — Council Members Mosier, Anderson, Green and Deragon.
Mayor Pelham.
Vote for Frank King — Council Members Garen and Crim)
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Council Member Garen made the motion to leave Alternate Place 2 open. Council
Member Mosier seconded the motion. Motion fails.
AYE 2 (Council Members Mosier and Garen) NAY 5 ABSTAIN
Council Member Deragon nominated Rachel Lyon for Alternate Place 2. Council
Member Crim seconds the nomination. Council Member Garen nominated Frank
King. Council Member Green seconds the motion. Frank King will fill the Alternate
Place 2 position.
Vote for Rachel Lyons — Council Member Deragon
Vote for Frank King — Council Members Anderson, Green, Garen and Crim; Mayor
Pelham.
Abstain — no vote — Council Member Mosier
16. Staff report(s):
a. TML Newly Elected City Officials' Orientation — August 25-26, 2006 —
Dallas
b. Special Ctty Council Meeting, July 13, 2006 — To hear presentations
for a City Hall Site
c. Planning Workshop (McKinney Planning Department) — July 22, 2006
d. Trans -Texas Corridor Public Hearing — July 13, 2006
City Manager, Lee Lawrence went over the items listed
17. ConsidedDiscuss suggestions for future agenda Items as desired by city
council members and staff.
Council Member Anderson was interested in seeing the speed limit lowered on
FM 455. City Manager, Lee Lawrence stated that the way to start the process
would be to have a traffic study done and he could request one from TXDot.
Council Member Green would like to see discussion on a lower costing City Hail
placed on the lot (City Annex proposed site) just bought next to current City Hall
to work for 5 yrs. or longer.
Council Member Garen would like to see discussion or an agenda item to
dissolve the P & Z Commission; to authorize the Technology Commission to
recommend outside sources to audit and install filters on the computers at City
Hall; that an Internet Policy with repercussions needs to be in our Personal Policy
Manual. Council Member Garen made a motion for discussion of the removal of
P & Z Members be placed on the next city council agenda. Council Member Crim
seconded the motion. Motion passes.
AYE 5 NAY 2 (Council Member Deragon ABSTAIN 0
and Mayor Pelham)
Council Member Deragon would like to see the Boy Scout item back on the
agenda In two weeks and asked about special meetings for budget discussions.
Council Member Deragon also asked about update on Fern Street.
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18. CONSENT ITEMS:
These items consist of non -controversial or "housekeeping" items required
by law. Items may be considered Individually by any Council member
making such request prior to a motion and vote on the Consent Items.
MINUTES
1. Minutes of the City Council Meeting June 27, 2006.
2. Minutes of the Park Board Meeting June 19, 2006
3. Minutes of the CDC Meeting June 20, 2006
FINANCIAL REPORTS
1. Payment of bills as presented on July 7, 2006.
Mayor Pelham requested that the City Council Minutes for June 27, 2006 be
pulled and voted on separately because he was not at the meeting. Council
Member Mosier made a motion to approve the consent items minus the City
Council Minutes of June 27, 2006. Council Member Anderson seconded the
motion. Motion passes.
AYE 7 NAY 0 ABSTAIN 0
Council Member Anderson made the motion to accept the City Council Minutes
of June 27, 2006. Council Member Mosier seconded the motion. Motion passes.
AYE 6 NAY 0 ABSTAIN 1 (Mayor Pelham)
Council Member Mosier asked about the status of the water. City Manager, Lee
Lawrence stated that we were doing well and that residents had been
co-operating with the water restriction requirements.
19. Adjourn.
Council Member Green made the motion to adjourn at 9:16 p.m. Council
Member Anderson seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAIN 0
ATTEST: APPROVED:
Nauta Wilkison, City Secretan�,o�oO'F " ayor, Kenneth Pelham
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