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HomeMy WebLinkAboutCCmin2006-07-25MINUTES OF CITY OF ANNA REGULAR CITY COUNCIL MEETING AGENDA July 25, 2006 7:00 PM Community Room, Texas Star Bank The City Council of the City of Anna met in Regular Session at 7:00 p.m., Tuesday, July 25, 2006, at the Community Room, Texas Star Bank located at 402 W. White St. (FM 455), to consider the following items. C Call to Order. Mayor Kenneth Pelham called the meeting to order at 7:00 p.m. 2. Roll Call and Establishment of Quorum. Mayor Kenneth Pelham and Council Members Lynn Mosier, Kevin Anderson, Keith Green, John Garen, David Crim and Billy Deragon were present. 3. Pledge of Allegiance. 4 Citizen comments. Gary Billups addressed council on the Anna Clothe a Child Non -Profit Organization. Terri Billups also addressed council on the Anna Clothe a Child program also. The Billups also thanked council for their participation in the Goff Tournament to raise money for the program. Becky Settig addressed council on Impact Week I Baptist Church of Melissa doing various projects in the surrounding cites to help people in need. 5. Consider/Discuss/Action regarding City policy regarding support of locallregional non•proflt service organizations, including Scout Pack 293 and Anna Clothe A Child. City Manager, Lee Lawrence reviewed council's direction to staff to provide guide lines to provide funding to non-profit organizations when requests are made. Council Member Deragon made the motion t0 pass the ordinance and donate the $400.00 from the golf tournament to the Clothe a Child and $3,000.00 t0 Boy Scouts. Council Member Geren seconds the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 6. Consider/Discuss/Action on Participation with Collin County In Funding Road improvements to County Road 419. City Manager, Lee Lawrence explained the location of County Road 419 and the agreement between Collin County and the City for road improvements. The City did not know of this improvement and has not budgeted for this item. Council Member Geren made the motion to deny participation in funding road 07-25-08 Cry Council nmutes.doc Page 1 of 7 07-26-06 improvements to County Rd. 419. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 7. Consider/Discuss/Action on an Ordinance annexing a tract of land In the G. Stark Survey, Abstract 798, and the Ingraham Survey, Abstract 464, being an area along both sides of South Powell Parkway (SH 5) and adjacent to the existing city limits. City Manager, Lee Lawrence explained this was a city initiated annexation and all notices and public hearings have been held. Mr. Lawrence also answered questions from council members. Council Member Garen made the motion to approve the annexation. Council Member Crim seconded the motion. Motion passes - AYE 5 NAY 2 (Council Members Mosier ABSTAIN 0 And Anderson) 8. Consider/Discuss/Action on authorizing advertisement for bids on a Lift Station and Force Main for Elementary School #2. Lee Lawrence, City Manager explained were the Elementary School #2 was located and the specifics of the project best proposed. Mr. Lawrence also answered questions from council members. Council Member Green made the motion to approve authorizing advertisements for bids. Council Member Deragon seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 9. ConsiderlDiscuss/Action on a resolution expressing support for the construction of US 75 Corridor Improvements from Spring Creek Parkway (Plano) to the Grayson County Line and a Pass -Through Financing Project City Manager, Lee Lawrence explained the resolution and answered questions from council members. Council Member Green made the motion to approve the resolution. Council Member Deragon seconded the motion. Motion passes. AYE 6 NAY 1 (Council Member Crim) ABSTAIN 0 10. ConsiderlDiscusslAetion on amending Ordinance No. 262.2006, Section 4 (e) (Rear Entry Lots), Lot Vyldth. (Anna Ranch) City Manager, Lee Lawrence explained that this item was back on the agenda at the request of the developer because the original recommendation to council from P & Z was misrepresented. Jaison Stephens with Carter and Burgess spoke to council on the development and the wish to have 50' lot width in SFE zoning. Mr. Stephens also answered questions from council members. Council Member Green made the motion to approve the ordinance amending the lot width to 50'. Council Member Anderson seconded the motion. Motion fails. 07-25-08 City Council Minutes.dm Page 2 of 7 07-25-08 AYE 3 ( Council Members Anderson NAY 4 ABSTAIN 0 Green and Deragon) 11. ConsideNDiscuedAction on recommendations regarding a concept plan for Anna Ranch. City Manager, Lee Lawrence asked council to table this item at this time because of their action to leave the lot width at 55' and the concept plan shows 50' lot width. Mr. Lawrence explained that the road issues have been worked out and answered questions from council members. Council Member Crim made the motion to table. Council Member Mosier seconded the motion. Motion passes. AYE 5 NAY 2 (Council Members Anderson ABSTAIN 0 And Green) Council Member Crim made the motion to go into Closed Session at 7:59 p.m. Council Member Garen seconded the motion. Motion passes. 12. CLOSED SESSION: Under Tex. Gov't Code Chapter 561, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas cleariy conflicts with Chapter 661 of the Government Code. (Tex. Gov't Code §551.071). The council reserves the right to enter into executive session at any time throughout this meeting under any applicable exception to the Open Meetings Act Council Member Deragon made the motion to go to Open Session at 8:57 p.m. Council Member Anderson seconded the motion. Motion passes. 5 minute recess. 13. Consider/Discuss/Action on recommendations to send participants to the 2006-2007 Northam Collin County Leadership Program. Council Member Crim made the motion to approve the recommendation for the Northern Collin County Leadership Program. Council Member Garen seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 07-25-06 City Council Minutes.doc Page 3 of 7 07-25-06 14. Consider/Discuss/Action on site selection for construction of permanent/long term City Hall building and construction of Interimishort tens City Halt building. City Manager, Lee Lawrence reviewed the back ground on this item and asked for council direction. Council discussed the different properties being considered for a city hall site. Council Member Crim made the motion to go with the property Skorburg Company is offering. Council Member Anderson seconded the motion. Motion passes. AYE 4 NAY 3 (Council Members Mosier ABSTAIN 0 Deragon and Mayor Pelham) 15. Consider/Discuss/Action regarding the Planning and Zoning Commission, including the possible removal of members. Mayor Pelham recommended sitting down with P & Z Commissioners and going over the Code of Ethics, Open Meetings Act and the duties & responsibilities of commissioners. Council Member Garen made the motion to remove Molly Young, William Ballentine and Nancy Pennington. Council Member Crim seconded the motion. Motion fails. AYE 3 (Council Members Green, Garen and Crim NAY 3 (Council Members Mosier and Deragon & Mayor Pelham) ABSTAIN 1 (Council Member Anderson) Council Member Deragon made the motion have a workshop before a meeting to go over the Ethics Code and commissioner's conduct. Council Member Crim seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 16. Consider/Discusa/Action on revisions to the Personal Policy Manual. City Attorney, Clark McCoy stated that the Personal Policy Manual had not been revised since the City adopted the Charter Form of Government and reviewed changes to the manual. Questions from council members were answered. Council Member Anderson made a motion to approve the Personal Policy Manual. Council Member Deragon seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 17. Consider/Discuss/Action on ordinance relating to traffic control near and adjacent to the Central Campus of the Anna iSD. Police Chief Jenks addressed council relating to the traffic problems near and around the Central Campus of the Anna ISD. Council Member Anderson made the to approve the ordinance relating to traffic control. Council Member Green seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 07-25-06 City Council Minutes.cim Page 4 of 7 07-25-06 18. Consider/Discuss/Action on a Resolution for an Internet Policy for City Employees. City Manager, Lee Lawrence stated that at council's last meeting staff was directed to bring to council an Internet Use Policy for consideration and answered questions from council. Council Member Garen made the motion to approve the resolution. Council Member Anderson seconded the motion. Motion passes. AYE 7 MAY 0 ABSTAIN 19. ConsidedDiscussfAation on authorizing the Anna Technology Commission to research filter devices for City computers and bring to staff recommendations for future Council approval. City Manager, Lee Lawrence stated that at council's last meeting staff was directed to have this as an agenda item and let Assistant City Manager, Wayne Cummings go over his research into the different approaches to put fitter devices on City computers. Council Member Garen made the motion to authorize the Anna Technology Commission to research fitter devices to bring to staff and for Council approval. Council Member Crim seconded the motion. Motion passes. AYE 7 MAY 0 ABSTAIN 20. Consider/Discuss/Action on Resolution regarding City Council meeting procedures and process for placing Items on future agendas. City Manager, Lee Lawrence reviewed the information provided to council members and answered questions. Council Member Deragon made the motion to approve the resolution with changes discussed. Changes discussed where (1) needing just 3 votes to put an Rem on the agenda; (2) emergency items being added; (3) council response to questions or comments during public comments, etc.; and (4) 3 minutes instead of 5 minutes for speakers during public hearings. Council Member Crim seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 27. Staff report(s): a. Solicitation regulations City Manager, Lee Lawrence stated that a sample was in their packet for review and asked for council direction. 22. ConsldeNDiscuss suggestions for future agenda items as desired by city council members and staff. Council Member Mosier asked about Brookshire's, storm sirens, the road in from of Tim Overby's house (clean up, grass and mailbox). Agenda item is clean up from the water line. Council Member Green would like to see an ordinance for peep holes in the front doors. 07-25-M City Coundl Minutes.doc Page 5 M 7 07-25406 Council Member Crim would like to see an ordinance for no parking on the sidewalks or can not hang over the sidewalks and an action item on the agenda to make changes in the City Management. Council Member Deragon would like to see City Hall site back on the agenda and wanted to know when the budget discussions would be beginning. City Manager, Lee Lawrence wanted council to vote on the City Hall site to go on the agenda again. Council Member Deragon suggested voting on each item that was suggested for a future agenda item. Council Member Garen made the motion to hear each suggested agenda item and vote on them. Council Member Crim seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 (1) Council Member Garen made the motion to put the clean up of the water line area on the next agenda. Council Member Anderson seconded the motion. Motion passes. AYE 7 MAY 0 ABSTAIN 0 (2) Council Member Goren made the motion to put an ordinance for peep holes on the next agenda. Council member Crim seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 (3) Council Member Deragon made the motion to put ordinance for no parking on sidewalks on the next agenda. Council Member Garen seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 (4) Council Member Goren made the motion to have an Rem on the next agenda to make a change in City Management. Council Member Crim seconded the motion. Motion passes. AYE 4 NAY 3 (Council Members Green ABSTAIN 0 Deragon and Mayor Pelham) Council Member Garen made the motion to not revisit the City Hall Site and withdrew the motion. (5) Council Member Deragon made the motion to see the City Hall site back on the next agenda. Mayor Pelham seconded the motion. Motion passes. AYE 4 NAY 3 (Council Members Green ABSTAIN 0 Geren and Crim) 07-25M City Cwndl Minutes.cim Page 6 of 7 07-25-06 23. CONSENT ITEMS: These items consist of noncontroversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. MINUTES 1. Minutes of the City Council Meeting July 11, 2006. 2. Minutes of the P &Z Commission Meeting July 6, 2006 3. Minutes of the EDC Meeting July 10, 2006 4. Minutes of the Anna Technology Commission Meeting July 7, 2006. FINANCIAL REPORTS 1. Payment of bills as presented on July 21, 2005. 2. Financials as presented July 21, 2006. Council Member Deragon made the motion to approve the consent items. Council Member Mosier seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 24a. Consider/Discuss/Action regarding the easement acquisition for the COMA water transmission line project City Manager, Lee Lawrence explained the back ground regarding easement acquisition for the COMA water transmission line. Staffs recommendation is to direct the Mayor to vote for an appeal on the decision. Council Member Deragon made the motion to direct the Mayor to appeal. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 25. Adjourn. Council Member Mosier made the motion to adjourn at 10:15 p.m. Council Member Crim seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 ATTEST: APPROVE: Wilkison, +e 07-25-01 City Council Minutes.doc « '•Fa :'* ` 07-25-05 R �'a.