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Home My WebLink AboutCCmin2006-09-12MINUTES OF CITY OF ANNA REGULAR CITY COUNCIL MEETING AGENDA September 12, 2006 7:00 PM Community Room, Texas Star Bank The City Council of the City of Anna met in Regular Session at 7:00 p.m., Tuesday, September 12, 2006, at the Community Room, Texas Star Bank, located at 402 W. White St. (FM 455), to consider the following items. 1. Call to Order. Mayor Kenneth Pelham called the meeting to order at 7:00 p.m. 2. Roll Call and Establishment of Quorum. Mayor Kenneth Pelham and Council Members Lynn Mosier, Kevin Anderson, Keith Green, John Goren, David Crim and Billy Deragon were present. 3. Pledge of Allegiance. 4 Citizen comments. None 5. ConsiderfDiscuss/Aetion on Reports submitted by the Anna VFD. Fire Chief David Hunt handed out reports to council and staff. There were no questions or comments from council or staff. Moved ahead to item 12. 6. Presentation by Bank of America for financial services related to potential creation of Anna Ranch Public Improvement District Jim Sabonis with First Southwest introduced the representatives of Banc of America Securities who made a presentation on the financing of a PID. Fran Busby made the presentation and answered questions from council members and staff. Kenneth Maun, Tax Assessor Collector, stated that at this time the tax office is not equipped to handle collection of the PID assessments and his office will be reviewing how to set up a system to collect the PID assessments. Kennan Rice with Municap a specialized company that helps with the financing of PID's made a presentation and answered questions from council members and staff. 7. Consider/DiscussfAction on retaining Bank of America for financial services related to potential creation of Anna Ranch Public Improvement District Council Minutes 09-12-06.doc 1 09-12-06 City Attorney, Clark McCoy recommended that if council is inclined to vote in favor of retaining Bank of America for this project that a written financial service agreement between the City and the bank be approved by the attorney's for both parties and the City's financial advisor before council approves. City Manager, Lee Lawrence recommended that council move forward with retaining Bank of America for the PID for Anna Ranch Project. Council Member Anderson made the motion to go forward with retaining Bank of America for financial services related to the Anna Ranch PID contingent upon approval City Attorney, Financial Advisor and City Council and written financial services agreement. Council Member Green seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 5 Minute Recess — Return at 9:05 p.m. 8. ConsiderlDiscusslAction regarding approval on the adoption of procedural rules for conduct of meetings for the Planning and Zoning Commission. City Manager, Lee Lawrence stated that P & Z had discussed and approved the rules staff recommends approval. Council Member Garen made the motion to approve the adoption of procedural rules for P & Z. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 9. ConsidedDiscusslAetion on recommendation from Planning and Zoning Commission regarding the final plat for 455/75 Business Addition. City Manager, Lee Lawrence stated that final plat meets the requirements and staff recommends approval of the Final Plat for the 455/75 Business Addition. Council Member Garen made the motion to approve the final plat. Council Member Green seconded the motion. Motion passes. AYE 6 NAY t (Council Member Deragon) ABSTAIN 10.Consider/Discuss/Action on a Resolution confirming authorizing the Assignment of the Contract for Engineering Services with R & B Associates, Inc., to the Greater Texoma Utility Authority. City Manager, Lee Lawrence reviewed the project and recommended approval of the Resolution. Council Member Crim made the motion to approve the resolution. Council Member Green seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 11. ConsiderfOiscusslAction regarding voting for nominations to the Texas Municipal League Intergovernmental Risk Pool Board of Trustees Election. City Manager, Lee Lawrence reviewed the background of this item. Council Members discussed not knowing any of the nominee's and waiting until everyone Could research the candidates. Council Member Deragon made the motion to Counci Minutes 09-12-06.doc 2 09-12-06 table the Item until the next city council meeting. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 12. ConsiderlDiscussion regarding Over 65 (Senior) Tax Freeze. Kenneth Maun and Terry Willey with the Collin County Tax Office was present and made a presentation on Over 65 Exemption v.s. Freeze and answered questions from council members and staff. Assistant City Manager, Wayne Cummings summarized some of the current bills introduced to the current legislation to limit the cities and counties ability to fund government operations using taxes. City Manager, Lee Lawrence made known his concerns of having a tax freeze versus the exemption for over 65 residents. This item will be brought back as an action item on the next city council meeting. 19. Public Hearing: For Council to consider public comment on proposed fiscal year 2006-2007 Budget for City of Anna. Mayor Kenneth Pelham opened the public hearing at 9:15 p.m. There was no public comment. Mayor Kenneth Pelham closed the public hearing at 9:15 p.m. Council Member Garen made the motion to go into closed session at 9:16 p.m. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 14. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the Stale Bar of Texas clearly conflicts with Chapter 551 of the Government Code. (Tex. Gov't Code §551.071). c. Personnel: To deliberate regarding Position: Performance Evaluation of the City Secretary of the City of Anna, Texas. (Government Code, Section 551.074) The council reserves the right to enter into executive session at any time throughout this meeting under any applicable exception to the Open Meetings Act Council Member Green made the motion to return to Open Session at 10:07 p.m. Council Member Anderson seconded the motion. Motion passes. Council Minulm 09-12-06.dw 3 M12-06 AYE 7 NAY 0 ABSTAIN 0 5 minute break 15. Consider/Discuss/Action on the Performance Evaluation of the City Secretary. Council Member Crim made the motion to approve the performance evaluation of the City Secretary. Council Member Garen seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 16. ConsiderlDiscusslAction regarding a Resolution Authorizing the City of Anna to enter into a Boundary Line Settlement Agreement with the City of Van Alstyne. Council Member Crim made the motion to authorize entering into a boundary line settlement agreement with the City of Van Alstyne. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 17. Consider/Discuss/Action on awarding of contract for automatic water meter reader system and authorizing Mayor and staff to negotiate written contras If necessary. Council Member Garen made the motion to authorize the awarding of a contract for automatic water meter reader system. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 18. Consider/Discuss/Action on adopting a ordinance approving the proposed fiscal year 2006-2007 Budget for City of Anna. City Manager, Lee Lawrence summarized the proposed budget for the Fiscal Year 2006-2007 and answered questions from council members. Council Member Deragon made the motion to approve the ordinance for the budget for Fiscal Year 2006-2007. Council Member Mosier seconded the motion. Motion passes. AYE 7 MAY 0 ABSTAIN 0 19. Consider/Discuss/Act on adopting an ordinance approving a 0.525000 Tax Rate for fiscal year 2006-2007 for City of Anna. Council Member Crim made the motion to approve the ordinance approving a 0.525000 Tax Rate for Fiscal Year 2006-2007. Council Member Anderson seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 Council Mlnules 09-12-M.doc 4 09-12-08 20. Consider/Discuss/Action accepting Molly Young's resignation from Planning and Zoning Commission, Sign Board, Board of Adjustments and Citizens Award Committee. Council Member Anderson made the motion to accept Molly Young's resignation. Council Member Garen seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 21. Consider/Discuss/Action on an appointment to the Citizens Award Committee. Council Member Deragon nominated Rachel Lyon. Council Member Crim seconded the nomination. Council Member Goren nominated William Ballantyne. Mayor Pelham seconded the motion. Rachel Lyon - 5 votes William Ballantyne - 2 votes Rachel Lyon is appointed to the Citizens Award Committee. 22. Staff reporgs): City Manager, Lee Lawrence stated that staff had received 2 proposals for the City Hall Annex and we were waiting on a third company to submit a proposal. 23. Consider/Discuss/Action on motions to place Item(s) on a future meeting agenda as provided under City of Anna Resolution 2006-07-05 Sec. 2.c. Council Member Crim asked for the Over 85 Tax Freeze Item to be placed on the next agenda as an action item. Council Members discussed how to put items on future agendas and decided to revisit Resolution 2006-07-05 on the next council agenda. 24. CONSENT ITEMS: These Items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. MINUTES 1. Minutes of the Special City Council Meeting August 15, 2006. 2. Minutes of the City Council Meeting August 22, 2006. 3. Minutes of the City Council Special meeting August 28, 2006. FINANCIAL REPORTS 1. Payment of bills as presented on September 8, 2006. Mayor Pelham excused himself from voting on the approval of the minutes because of being away on military duty during the meeting dates. Council Council Minutes 09-12-06Am 5 09-12-06 Member Deragon made the motion to approve the minutes. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Council Member Anderson made the motion to approve the financial reports. Council Member Green seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 25. Adjoum. Council Member Anderson made the motion to adjourn at 10:56 p.m. Council Member Mosier seconded the motion. Motion passes. AYE 7 NAY 0 ABSTAIN 0 ATTEST: APPROVED: Napa Willison, City Secretary ';Mayor, Kenneth Pelham Council Minutes 09A2-06.doc 6 08-12-08