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Home My WebLink AboutCCmin2006-11-14MINUTES OF CITY OF ANNA REGULAR CITY COUNCIL MEETING AGENDA November 14, 2006 7:00 PM Community Room, Texas Star Bank The City Council of the City of Anna met in Regular Session at 7:00 mm- Tuesday, November 14, 2005, at the Community Room, Texas Star Bank, located at 402 W. White St. (FM 455), to consider the following items. 1. Call to Order. Mayor Pelham called the meeting to order at 7:00 p.m. 2. Roll Cali and Establishment of Quorum. Mayor Kenneth Pelham and Council Members Kevin Anderson, Keith Green, John Garen, David Crim and Billy Deragon were present. Council Member Lynn Mosier was absent. 3. Pledge of Allegiance. 4 Citizen comments. None 5. Consider/Discuss/Action regarding Anna High School Student Council request to discuss a Recycling Program for the City of Anna. Chris Warren representative from the AHS Student Council made a presentation to council. Student Council is seeking council approval to place a recycling container at the back of the high school, for the city to place a foundation of crushed stone on which to place the container and to enter into an agreement with Collin County along with the school to provide the fees due atter the first 12 months, in which the service is free. The student council will monitor the container and open it to the City once a month. IESI charges a $125.00 per pick up fee. Mayor Pelham stated that we would have to see how our ordinance applies to the bin (enclosing it). Council Member Green made the motion to approve the request for recycling program contingent upon the city attorney reviewing and the contract. Council Member Garen seconded the motion. Motion passes. 6. Consider/Discuss/Action regarding recommendation from P & Z for the Preliminary Plat for Park Place Addition. City Manager, Lee Lawrence briefed council on the specifics of the plat and tree agreement. Council Member Garen was concerned about clearing out the tree line that separates the truck stop from the residential rooftops. Council Member Crim had concerns for the trail that followed along the creek which has a 20 - 30 11-14-06 Council M nur"Aw 1 11-14-06 foot drop off in some areas and having a lot of retaining walls. Council Member Garen had concerns about erosion and that the trail goes no where. Council Member Garen further stated that he did not know if he could trade out trees for erosion issues. Council Member Garen made the motion to deny because of the closeness to the creek to the houses and erosion issues and not willing to sacrifice the trees. Council Member Anderson seconded the motion. Motion passes. AYE 4 NAY 2 (CM Deragon and ABSTAIN 0 Mayor Pelham) 7. Consider/Discuss/Action on recommendation from P & Z Commission regarding the final plat for Anna Center (Underwood Financial, LTD). City Manager, Lee Lawrence stated that the plat had been reviewed by the City's consulting engineer, the City's Planning Consultant. Planning and Zoning Commission recommended approval of the plat. Staff also recommended approval of the final plat. Mr. Lawrence answered questions from council members. The approximately 12 acre southern part of the tract and approximately five acres of open space to be dedicated to the city would be replatted at a later date. Council Member Green made the motion to approve the final plat and that they would be back to replat the 5 acres (open space) along the drainage way. Council Member Deragon seconded the motion. Council Member Garen brought up having the maintenance of the open space area in the development agreement. Motion passes. AYE 6 NAY 0 ABSTAIN 0 8. Consider/Discuss/Action on P & Z recommendation regarding site plan for Anna Center (Underwood Financial, LTD). City Manager, Lee Lawrence stated that the site plan had been reviewed by the City's consulting engineer and the City's planning consultant. Planning and Zoning Commission and staff recommended approval of the site plan. Council Member Green made the motion to approve the site plan. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 9. Consider/DiscussionfAction regarding awarding the bid for Ferguson Parkway 14" Waterline. City Manager, Lee Lawrence gave a brief over view of the project and recommended awarding the contract to Bill Hazelwood, Inc. with the low bid of $63,020.38. Council Member Garen made the motion to approve awarding the contract to Bill Hazelwood, Inc. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 11-14-06 Council Minutes.doc 2 11-14-06 10. Consider/Discuss/Action regarding awarding the bid for Natural Gas Distribution Pipeline along FM 455 in Anna, Texas. City Manager, Lee Lawrence explained the project location and the specifics of the project. Staff is recommending to council to award the bid to the lowest bidder, Llano Utility Services in the amount of $394,61)0.79. Council Member Crim made the motion to approve awarding the bid to Llano Utility Services. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 11. Considew/Discuss/Action regarding Longevity/incentive Pay for City of Anna Employees. Council Members were under the impression that this was taken care of earlier or at the budget approval level. Council Member Deragon would like to see a separate line Rem listed in the budget for incentive pay. Council Member Crim stated that we should have a pay scale for every position in the city where the incentives are included in the pay scale and that he was okay with the longevity pay for loyal employees. Council Member Green made the motion to approve. Council Member Deragon seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 12. Consider/DiscussfAction regarding Anna Center Ltd. and the City of Anna Development Agreement. City Manager, Lee Lawrence asked council to table this Rem in order for all to review the agreement that was just recently received. Council Member Garen suggested that he wanted to see something in the agreement pertaining to the maintenance of trash. This Rem will be on the Special Meeting Agenda for Monday, November 20, 2006. Council Member Anderson made the motion to table this Rem until the November 20, 2006 special meeting. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 13. Public Hearing: For Council to hear public comments regarding an ordinance amending the Budget for Fiscal Year 2006-2007. Mayor Pelham opened the public hearing at 7:48 p.m. There were no comments. Mayor Pelham dosed the public hearing at 7:49 p.m. 14. Consider/Discuss/Action regarding an Ordinance Amending the Budget for Fiscal Year 2006-2007. City Manager, Lee Lawrence stated that the City of Van Alstyne has accepted the agreement and the only thing left is for the court to ratify the agreement. Council Member Anderson had asked that the budget Rem be reconsidered when 11-14-06 Council NnutesAm 3 11-14-06 the dispute was settled. Council Member Crim made the motion to approve item 14. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 15. Consider/Discuss/Action regarding an Ordinance Amending Ordinance motion to approve the ordinance. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 16. Consider/DiscuWAction regarding an Ordinance Authorizing and Allowing Under the Act Governing the TMRS "Updated Service Credits" In said System on an Annual Basis for Service Performed by Qualifying Members of such System who at the Effective Date of the Allowance are in Employment of the City of Anna. City Manager, Lee Lawrence explained where the city is currently in its TMRS contribution and what staff is suggesting now. Staff is recommending a 5% employee contribution and a city 2 to 1 match. Discussion between staff and council members to consider different options took place. Council Member Garen made the motion to change the 1 '% to 2 for the City match and raise to 7% the employee pay in. Council Member Crim seconded the motion. Council Member Deragon stated that he did not want to up the employee's contribution without some kind a survey of the employees okaying the 2% more amount that would be taken out of their checks. Motion fails. AYE 2 (Council Members Garen NAY 4 ABSTAIN 0 and Crim) Council Member Crim made the motion to have the city match at 2 to 1 and the employee contribution at 6%. Council Member Garen seconds the motion. Motion fails. AYE 2 (Council Members Garen NAY 4 ABSTAIN 0 and Crim) Council Member Crim made the motion to table the item until Monday's Meeting, November 20, 2006. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 11-14-M Council MNutes.doc 4 11-14-6 17. China trip report (Mayor). Mayor Pelham went over gifts that were given to him on his trip to China. Mayor Pelham gave a brief summary of things discussed with delegations he met with such as the type of businesses they want to bring to the City of Anna. Council Member Garen voiced his opinion that he was not eager to do business with a communist country. Mayor Pelham stated that he left with open dialogue between them and the city. Council Member Garen made the motion to go into executive session @ 8:35 p.m. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 18. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code. (Tex. Gov't Code §551.071). The council reserves the right to enter into executive session at any time throughout this meeting under any applicable exception to the Open Meetings Act. Council Member Green made the motion to go into open session. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 19. Staff Reports: a. Status of City Hall Annex b. Status of Building Permits c. October PD Monthly Report d. Review for City Manager City Manager, Lee Lawrence stated that we are continuing to work with RAMTECH on the modular building. RAMTECH had been issued a purchase order and we were waiting for a site plan from Tim Morris so that RAMTECH can finish the foundation plans for the building. The City will be its own contractor and/or sub out most of the site work in preparation to receive the building. City Manager, Lee Lawrence informed council that building permits were down for October. The City had 11 residential permits and 1 commercial permit. Council had 11-14-06 Council Minutes.doc 5 11-14-06 questions for Mr. Lawrence on builders in the city, having budget revisions is permits don't pick up. Police Chief, Kenny Jenks had handouts of the October Monthly Report for council and staff and answered questions from council members. Mayor Pelham asked council members to fill out the performance reviews and return them to City Secretary, Natha Wiikison. The mayor and city secretary will compile the data and have the results for the next special city council meeting on November 20, 2006. 20. Future Agenda Consideration. Council Member Anderson would like to see something on the Skorburg/City Hall issue addressed and to make appointments to the Park Board. Council Member Green would like to see the Thoroughfare Plan, status of the next meeting for City Hall, to address the fence code to build fences to certain specifications, enforcing garage sate regulations and status of the signage on FM 366, its down. Council Member Garen would like to see a status report on the website, when the city attorney contract is up, and hearing updates on more items on the staff reports such as FM 455 and parks. Council Member Crim would like to see the SkorburglCity Hall issue addressed on the agenda for the Special Meeting on Monday, November 20, 2006, Council Member Deragon would like to see something having direct deposit for the employees, to change the building code to require address numbers in the masonry and to have the Chamber signs on the green signs for advertisement. 21. CONSENT ITEMS: These Items consist of noncontroversial or "housekeeping" items required by law. Items may be considered Individually by any Council member making such request prior to a motion and vote on the Consent Items. MINUTES 1. Minutes of the City Council meeting October 24, 2006. 2. Minutes of the Special EDC meeting October 30, 2006 3. Minutes of the Special City Council meeting October 30, 2006 4. Minutes of the Park Board meeting October 16, 2006 FINANCIAL REPORTS 1. Payment of bilis as presented on November 9, 2006. Council Member Deragon made the motion to approve the consent items. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 11-14-06 Cowrdt Minutes.doc 6 11-14-06 22. Adjourn. Council Member Crim made the motion to adjourn at 9:24 p.m. Council Member Garen seconded the motion. Motion passes. evc a rano n noarnw n ATTEST: APPROVED: Na r a Willison, City Secretary -'��6Aayor, Kenneth Pelham 0, OF q 11-14-06 Council Minules.doo 7 11-14-06