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Home My WebLink AboutCCmin2006-12-12MINUTES OF CITY OF ANNA REGULAR CITY COUNCIL MEETING AGENDA December 72, 2006 7:00 PM Community Room, Texas Star Bank The City Council of the City of Anna met in Regular Session at 7:00 P.m., Tuesday, December 12, 2006, at the Community Room, Texas Star Bank, located at 402 W. White St. (FM 455), to consider the following items. 1. Call to Order. Mayor Kenneth Pelham called the meeting to order at 7:00 p.m. 2. Roll Call and Establishment of Quorum. Mayor Kenneth Pelham and Council Members Keith Green, John Geren, David Crim and Billy Deragon were present. Council Member Lynn Mosier arrived at 7:17 p.m. Council Member Kevin Anderson was absent. 3. Pledge of Allegiance. 4 Citizen comments. None 5. Conslder/MscusslAction regarding Planning and Zoning recommendation for Final Plat for Anna City Hall Addition. City Manager, Lee Lawrence explained the need to plat the property to bring in the City Hail Annex building. All requirements have been met for the final plat and staff recommends approval. Council Member Green made the motion to approve the final plat. Council Member Garen seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 6. ConsiderfDiscussfACtion regarding Planning and Zoning recommendation for Site Plan for Anna City Hall Addition. City Manager, Lee Lawrence went over the site plan and stated that it does meet our ordinance. Council Member Green made the motion to approve the site plan. Council Member Crim seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 7. Consider/Discuss/Action regarding an Ordinance changing the zoning on a tract of land in the Henry Brantley Survey, Abstract No. 71, from Single Family Residential (SF -1) to Restricted Commercial (C4) zoning. Property 12-12-06 Council Minutes.doc 1 12-12-06 is located north of Hackberry Lane on the west side of Powell Parkway (Hwy 5). City Manager, Lee Lawrence explained that council had already acted on this item at its previous meeting, but an ordinance had not been prepared and acted upon. Council Member Deragon made the motion to approve. Council Member Garen seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 8. Consider/DiscusstAction regarding an Ordinance for Annexation of property along FM 2862 South of SH 12141. City Manager, Lee Lawrence explained the property included in the annexation and the purpose of the annexation was to extend the city's jurisdiction along a major corridor (SH 121) and to close a hole between Anna, Blue Ridge and Melissa which McKinney could extend its city's jurisdiction to. Council Member Crim made the motion to approve. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 9. Consider/Discuss/Action regarding an Ordinance for Annexation of property along FM 2862 South of SH 12142. Council Member Crim made the motion to approve. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 10. Consider/Discuss/Action regarding an Ordinance for Annexation of property along Hwy 5 (Powell Pkwy) West on the East side of CR 423. City Manager, Lee Lawrence stated that council annexed property a few months ago and this piece was left out. Whit Price owner of the property asked council to wait until after the first of the year to annex his property. Mr. Price stated that he has been contacted by Lee Swain, Code Enforcement Officer, to remove a sign that is too big and does not meet sign ordinance regulations. City Manager, Lee Lawrence answered questions from council members. Council Member Garen made the motion to table this item. Council Member Mosier seconded the motion. Council Member Crim stated he thought they should approve the item tonight and grandfather anything that has been done on the property, the sign and whatever has been done through the county permitting process to be grandfathered in. Motion passes. 12-12-06 Council Minutes.doc 2 12-12-06 11. Consider/Discuss/Action regarding an ordinance for address number in masonry on front of building. City Manager, Lee Lawrence explained that this ordinance was rewritten to follow council's direction to have uniform masonry address on buildings. Council Member Crim brought up the issue of having masonry keystones on homes build of different materials other than masonry. City Manager, Lee Lawrence suggested to table the ordinance and staff would rewrite the ordinance with the changes discussed by council members. Mayor Pelham suggested that staff address this issue in two ways, commercial and residential. Council Member Green made the motion to table the ordinance. Council Member Deragon seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 12. Consider/Discuss/Action regarding the Primrose Facilities Agreement. City Manager, Lee Lawrence asked council to table this item because the necessary information has not been received. Council Member Crim made the motion to table the item. Council member Geren seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 13. ConsiderfDiscussfAction regarding awarding the Bid for Ferguson Parkway. City Manager, Lee Lawrence stated that staff and the City's Consulting Engineer had received, opened and evaluated the bids for construction for Ferguson Pkwy. The recommendation is to award the bid to J & T Excavation, LLC of Mesquite in the amount of $335,648.25. Council Member Green made the motion to approve the award. Council Member Garen seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 14. Consider/Discuss/Action regarding Authorizing the City Manager to secure engineering services for interim improvements to W. White Stmet/FM 455 along frontage of Underwood and Rattan property. City Manager, Lee Lawrence advised council members that Consulting Engineer, Tim Morris has started to work on this project. Tim Morris was present and went over some drawings pertaining to the improvements to FM 455 along frontage of the Underwood and Rattan property. Mr. Lawrence answered questions from council members. Council Member Green made the motion to approve retaining Morris Engineers to handle the project. Council Member Mosier seconded the motion. Motion passes. 12-12-06comdMWutes.doc 3 12-12-06 15. ConsiderlDiscuss/Action regarding Authorizing the City Manager to contract with Texas Department of Transportation for signalization at intersection of CR 367 and W. White in amount not to exceed $126,000.00. City Manager, Lee Lawrence stated he was asking council to give him the ability to act regarding this matter in the event that staff can execute a contract to proceed with the signal at this intersection. Council Member Green made the motion to approve this item. Assistant Fire Chief, Larry Bridges with the Anna VFD asked if staff could look into the light being wired for future ER Vehicles to have the ability to change the signal when needed. Council Member Crim seconded the motion with the condition that staff look into the option mentioned by the Anna VFD. Council Member Green agreed with the recommendation. Motion passes. AYE 6 NAY 0 ABSTAIN 16. Consider/DiscusslAction regarding Resolution to approve holding Joint elections with the Anna independent School District. City Manager, Lee Lawrence explained that the legislature is requiring the school districts to hold joint elections with City's. The Anna ISD has requested the City approve a resolution approving the holding of joint elections in May. Council Member Green made the motion to approve. Council Member Crim seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 17. Consider/Discuss/Action regarding waiver of Personnel Policies provision relating to vacation time. City Manager, Lee Lawrence stated that in the Personnel Policy Manual it is stated that only a limited number of vacation hours can be rolled over from one calendar year to the next year. There are several police officers who have accrued vacation hours that they will be unable to use before the end of the year. Police Chief Jenks is asking for a one time waiver so that the officers do not lose their vacation hours. Council Member Deragon made the motion to approve the item. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN Council Member Green made the motion to go into executive session at 7:53 p.m. Council Member Deragon seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 18. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §661.072); 12-12-06 Council Minutes.doc 4 12-12-06 b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code. (Tex. Gov't Code §551.071). The council reserves the right to enter into executive session at any time throughout this meeting under any applicable exception to the Open Meetings Act. Council Member Deragon made the motion to go to open session at 8:31 p.m. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 19. Discuss staffing and office space rental considerations. City Manager, Lee Lawrence briefed council of the cramped office conditions for the police department and development(building inspections. Police Chief Jenks and staff are exploring options (lease amounts and build out cost, etc.) to move the police department to another location. Mr. Lawrence and Chief Jenks answered questions from council members. Council direction was to gather costs for leasing, build out of buildings, etc. and bring back to council when ready. City Manager, Lee Lawrence stated that he can not justify requesting another staff person to help with projects, etc. because of commitments that have been made and building permits be low. 20. Staff Reports: a. Status of City Hall Annex — The building should be coming off the assembly line around the middle of January; the water line along third street is being completed; surveyors were out staking the building comers; TXU has been contacted in regards to taking out a power pole; giving good weather conditions the building could be in by the end of January or first of February. b. Status of Building Permits — Hand outs on permit information were passed out for review; Council members had questions on Sweetwater Crossing and permits c. Website Update — The website will go live this week — Friday, December 15, 2006. d. FM 455— Not much new; There will be a public meeting in January e. Parks — Rosamond Pkwy is under construction; work has been done on the drainage ditch; grading plans will be finished in a week to ten days; grading work will be done on the Bryant Elementary Park; take possession of the Mann property at the end of December f. Underwood/Anna Center project — discussed during the various agenda items 12-12-06 Council Mhutes.doc 5 12-12-06 g. City Council Meeting on December 26, 2006 - A formal meeting will not be held on December 26, 2006 h. PD Monthly Report for November 2006 - Police Chief Jenks presented report handouts and answered questions from council members L Fence/Screening ordinance - There are zoning issues related to this issue; P & Z will be seeing this issue 21. Future Agenda Consideration. Council Member Crim - Tax Freeze for seniors City Manager, Lee Lawrence - Park Place Preliminary Plat Mayor Pelham - Setting hard dates for performance reviews for the City Manager 22. CONSENT ITEMS: These items consist of noncontroversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. MINUTES 1. Minutes of the Special City Council meeting November 20, 2006. 2. Minutes of the Special City Council meeting November 21, 2006. 3. Minutes of the P & Z Meeting November 7, 2006. 4. Report on the Park Board Meeting November 27, 2006. FINANCIAL REPORTS 1. Payment of bills as presented on November 9, 2006. Council Member Garen made the motion to approve the consent items. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 23. Adjourn. Council Member Mosier made the motion to adjourn at 9:13 p.m. Council Member Garen seconds the motion. Motion passes. AYE 6 NAY 0 ABSTAIN