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Home My WebLink AboutCCmin2008-01-22MINUTES OF CITY OF ANNA WORKSHOP MEETING AGENDA AND CLOSED SESSION AGENDA January 22, 2008 6:30 PM Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session at 6:30 p.m., Tuesday, January 22, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order Mayor Kenneth Pelham called the meeting to order at 6:30 p.m. 2. Roll Call and Establishment of Quorum Present were Mayor Kenneth Pelham and Council Members Mike Crist, Kevin Anderson, Keith Green and Billy Deragon. Council Member David Crim arrived at 6:50 p.m. Council Member John Geren was absent. 3. Presentation and Discussion regarding City of Anna Project Update. • Slater Creek Sewer • Anthony Street Water Line • DART Water Line and Facilities • Throckmorton Creek Sewer • Impact Fees • FM 455 widening • Interurban/8th Street Reconstruction • 3691371 Waterline • West Crossing water line • Geer/Bryant/Natural Springs Parks • Master Plan • Development Codes • County Bond Projects • Interim Municipal Facilities • Management Projects City Manager, Philip Sanders brought City Council up to date on Slater Creek Sewer, Throckmorton Creek Sewer, Anthony Street Water Line, 369/371 Water Line, West Crossing water line, DART Water line and facilities, Interurban/e Street Reconstruction, FM 455 Widening, and 01-22-08 Council Minutes.doc 1 01-22-08 GreedBryanttNatural Springs Parks and answered questions of council members during his presentation. Council Member Crist made the motion to go into to closed session at 6:59 p.m. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Council Member Crim entered executive session at 7:15 p.m. 4. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); Property Acquisition (DART Water Line — Slater Creek Sewer) b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); The council reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Crist made the motion to return to open session at 7:30 p.m. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 5. Discussion regarding any item on the City Council's January 22, 2008 Regular Meeting Agenda. W� 6. Adjourn. 01-22-06 Council Minutes.doc 2 01-22-08 MINUTES OF CITY OF ANNA REGULAR MEETING AGENDA JANUARY 22, 2008 7:30 P.M. ANNA CITY HALL ADMINISTRATION BUILDING The City Council of the City of Anna met in Regular Session at 7:30 p.m., Tuesday, January 22, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. Mayor Kenneth Pelham called the meeting to order at 7:31 p.m. 2. Invocation and Pledge of Allegiance. Invocation given by Pastor Andrew Werely, First Baptist Church of Anna 3. Citizen comments. Bradley Bowden — Anna Chamber of Commerce Chairman wanted to invite all to a Super Bowl Party to raise money to start an Anna Chapter of the Special Olympics. Jeff Caponera — Spoke regarding the Bradshaw Trash Service. 4. Recognition of Police Officers -Oak Hollow Incident (Police Chief Kenny Jenks) Police Chief Kenny Chief recognized Anna Police Officer William May and Deputy Sheriff Ray McComus and presented certificates of appreciation as requested by the victims of the crime. 5. CONSENT ITEMS: These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. MINUTES City Council Minutes of January 8, 2008 P & Z Minutes of December 4, 2007 01-22-08 Council Minutes.doc 3 01-22-08 Council Member Anderson made the motion to approve the consent items. Council Member Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 7. Consider/Discuss/Action regarding a Melissa/Anna VFD Automatic Aid Agreement. (Larry Bridges) City Manager, Philip Sanders gave some back ground to the agreements that the City has with the Anna VFD, Collin County Mutual Aid. Mr. Sanders explained that one of the reasons Melissa wanted this Automatic Aid Agreement was to help with their ISO rating study. Fire Chief, Larry Bridges was present and answered questions from council members. A revision to the agreement shows that this agreement is for covering structural fires. Council Member Anderson made the motion to approve with the revisions described by Mr. Sanders. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN City Manager, Philip Sanders recognized two Boy Scouts who were attending the meeting working on their merit badges. 8. Consider/DiscusWAction regarding a Resolution amending the Personnel Policy — Direct Deposit and Changing the pay period. (Wayne Cummings) City Manager, Philip Sanders explained that to implement direct deposit for employees the pay period for the first check will be short three days. To allow employees to receive the same pay for that pay period we are suggesting that the employees be paid for up to three vacation days for this one time. Employees that do not wish to use vacation time will be paid for actual hours worked. Mr. Sanders answered questions from council members. Council Member Green made the motion to approve. Council Member Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 8. Consider/Discuss/Action regarding a resolution amending Section 2 of Resolution 2006-07-05 regarding agenda procedures. (Philip Sanders) City Manager, Philip Sanders explained that he believed that council members are entitled to hear staffs professional opinions on an issue before casting a vote and that staff needed the opportunity to research an issue and comment on the advisability of placing the item on a future 01-22-08 Council Minutes.doc 4 01-22-08 agenda. Mr. Sanders reviewed the recommendations to amend Resolution 2006-07-05 and answered questions from council members. Council Member Crim made the motion to approve with the revision to seven days instead of five days to submit item request form to the City Secretary prior to the next city council meeting. Council Member Crist seconded the motion. Motion passes. AYE 4 NAY 2 (CM Anderson and Green) ABSTAIN 0 Council Member Deragon wanted to revisit the issue. Council Member Deragon made the motion to repeal the amended resolution. Council Member Anderson seconded the motion. City Manager, Philip Sanders and council members discussed the issue. Motion fails. AYE 3 (CM Anderson, Green and Deragon) NAY 3 ABSTAIN 0 9. Consider/Discuss/Action regarding an Ordinance to endonse the Settlement Agreement between Atmos Cities Steering Committee and Atmos regarding the Company's Statement of Intent to increase rates and to approve tariffs that implement the terms of the Settlement Agreement (Clark McCoy) City Attorney, Clark McCoy explained that the steering committee has worked diligently with ATMOS representatives to address their latest request to increase rates and provide We and reliable natural gas service. Approval of the Ordinance will result in a $10 million increase in ATMOS revenues. An 80% reduction of their $52 million requested increase. Council Member Crist made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 10. Discussion regarding a Leak Adjustment Policy. (Kenny Jenks) Kenny Jenks explained the research and the recommendation that staff was making for a leak forgiveness policy. Mr. Jenks went of the options and answered questions from council members. Mayor Pelham's direction was to allow the leak forgiveness adjustment once every five years. 11. Discussion regarding funding for Slater Creek Park. (Philip Sanders) City Manager, Philip Sanders made a presentation to council to complete Phase 1 of Slater Creek Park. Mr. Sanders reviewed the funds that are available at this time, roughly $1.5 million. Mr. Sanders further stated that with CDC's help the rest of the funding for Phase 1 using the Texas 01-22-08 Cound Minutes.dw 5 01-22-08 Leverage Fund will make it possible to complete Phase 1 by August before the TWPD grant expires and we lose funding. 1q. niapusauinn renardina amendments to the Citv Charter: ETJ residents changes they would like to see. A sub committee would be formed to review those recommendations and then make their recommendations to council. This would be done in time for the November election. 13.Future Agenda Consideration. Christmas in the Park Remove Alexander Hamilton from the EDC 14.Consider and act upon items listed under Closed Session, as necessary. Council Member Crist made the motion to take no action. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Council Member Anderson made the motion to return to executive session at 8:47 p.m. Council Member Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Council Member Crist made the motion to return to open session at 9:04 p.m. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 Council Member Deragon made the motion to revisit item 8. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 1 (CM Crim) ABSTAIN 0 15.Adjoum: Council Member Anderson made the motion to adjourn at 9:17 p.m. Council Member Crim seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 01-22-08 Council Minutes.doc 6 01-22-08 ATTEST: APPROVED: Na a Wilkison, City Secretary Kenneth Pelham, Mayor 01-22-08 Council Minutes.doc 7 01-22-08