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Home My WebLink AboutCCpkt2023-10-24 Work Session & Regular Meeting AGENDA City Council Work Session Tuesday, October 24, 2023 @ 5:30 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna will meet in a Closed Session at 5:30 PM, on October 24, 2023, at the Anna Municipal Complex - Council Chambers, 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. 2. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071). b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov’t Code §551.072). c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov’t Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074). Boards and Commissions The Council further reserves the right to enter into Executive Session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 3. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. 4. Adjourn. This is to certify that I, Jeovanna Rubio, Deputy City Secretary, posted this Agenda on the City’s website (www.annatexas.gov ) and at a place readily accessible to the pu blic at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. on 10/20/2023. Jeovanna Rubio, Deputy City Secretary AGENDA City Council Meeting Tuesday, October 24, 2023 at 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna will meet on October 24, 2023 at 6:00 PM in the Anna Municipal Complex-Council Chambers, located at 120 W. 7th Street, to consider the following items. Welcome to the City Council meeting. If you wish to speak on an Open Session agenda item, please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order, Roll Call, and Establishment of Quorum. 2. Invocation and Pledge of Allegiance. 3. Neighbor Comments. At this time, any person may address the City Council regarding an item on this meeting Agenda that is not scheduled for public hearing. Also, at this time, any person may address the City Council regarding an item that is not on this meeting Agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this Agenda, other than to make statements of specific information in response to a citizen’s inquiry or to recite existing policy in response to the inquiry. 4. Reports. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the Agenda. 5. Work Session. a. Discuss the Texas Municipal League 111th Annual Conference. (Assistant City Manager Taylor Lough) 6. Consent Items. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered individually by any Council Member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Meeting Minutes for October 10, 2023. ( City Secretary Carrie Land) b. Review Minutes of the September 7, 2023, Joint Community Development Corporation and Economic Development Corporation Board Meetings. (Director of Economic Development Joey Grisham) c. Review Monthly Financial Report for the Month Ending September 30, 2023. (Budget Manager Terri Doby) d. Approve a Resolution approving and authorizing the City Manager to execute an extension to the Agreement between Grace Place Community Garden and the City of Anna. (Community Enhancement and Compliance Manager Kevin Martin) e. Approve a Resolution amending the representatives authorized to transact business with the East West Bank. (Interim Finance Director Aimee Rae Ferguson) 7. Items For Individual Consideration. a. This item has been canceled due to withdrawal by the applicant. There will be no Public Hearing on a request to annex and zone 9.5 acres located on the east side of Farm to Market Road 2862, 540 feet south of County Road 526 to Multi- Family Residential (MF) district. Currently located in the Extraterritorial Jurisdiction (ETJ). (Director of Development Services Ross Altobelli) b. Consider/Discuss/Action authorizing the City Manager to execute a contract agreement with Musco Sports Lighting, LLC, to install light fixtures on the Sherley Water Tower. (CIP Manager Justin Clay) c. Consider/Discuss/Action on a Resolution rejecting all bids for the Anna Community Library and Anna Plaza Project. (Assistant City Manager Greg Peters) d. Consider/Discuss/Action on City Council Meeting Dates for November and December. (City Manager Ryan Henderson) 8. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071). b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov’t Code §551.072). c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov’t Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074). Boards and Commissions. The Council further reserves the right to enter into Executive Session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 9. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. 10. Adjourn. This is to certify that I, Jeovanna Rubio, Deputy City Secretary, posted this Agenda on the City’s website (www.annatexas.gov) and at the Anna Municipal Complex bulletin board at or before 5:00 p.m. on 10/20/2023. Jeovanna Rubio, Deputy City Secretary Item No. 5.a. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Taylor Lough AGENDA ITEM: Discuss the Texas Municipal League 111th Annual Conference. (Assistant City Manager Taylor Lough) SUMMARY: Members of the City Council and City staff attended the Texas Municipal League's 111th Annual Conference and Exhibition on October 5th and 6th at the Kay Bailey Hutchison Convention Center in Dallas. Staff will present a presentation on the Texas Municipal League and highlights from the conference. FINANCIAL IMPACT: Funding for this travel and training was appropriated in the FY2023 City Council budget in the amount of $ TERRI?? . BACKGROUND: In the summer of 1913, Austin Mayor A.P. Wooldridge issued a call to the cities of Texas to come to Austin to consider the creation of an association to allow officials to confer on municipal issues. He invited representatives of all Texas cities to a convention in Austin on November 4, 1913. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent. ATTACHMENTS: 1. TML Conference Worksession 2. TML PDF Program_9.18.23 3. TML Communications Program Award 2023 - Anna Internal Communications TEXAS MUNICIPAL LEAGUE 111th ANNUAL CONFERENCE CITY COUNCILWORK SESSIONOCTOBER 24, 2023 TML History and Purpose •Formed in 1913 by 14 cities: Austin, Coolidge, Cuero, Dallas, Denton, Greenville, Houston, Marshall, Mart, New Braunfels, Paris, San Marcos, Wichita Falls, and Yoakum. •Purpose – Empowering Texas cities to serve their citizens - the League exists to provide legal, legislative, and training services to city governments in Texas. TML Membership •Today’s membership is 1,175 member cities, representing over 16,000 city officials. TML Regions •Click “Regions” under the “Resources” tab of the TML website to view upcoming meetings, officers, and more. Grassroots and Legislative Services •The TML legislative program is developed and approved by the membership. •Two ways to provide input: •Municipal Policy Summit each interim summer. •Submit a resolution to be considered at the TML Annual Conference. (See Memorandum 23-161) •Legislative Update in the TML Exchange each Friday. 111th Annual Conference and Exhibition •Wednesday, October 4 •Opening General Session and Presentation of Awards •City of Anna recognized as finalist for a Municipal Excellence Award for the entry— Anna Internal Communications— in the Communication Programs category for cities under 25,000. •The Hero Effect: Be Your Best When It Matters the Most •Kevin Brown, Motivational Speaker and Author •Concurrent Sessions 111th Annual Conference and Exhibition •Thursday, October 5 •Concurrent Sessions •Luncheon and Keynote Speaker •The Future Is Now: Technology and Trends That Will Revolutionize •Crystal Washington, Futurist and Technology Strategist •Concurrent Sessions TEXAS MUNICIPAL LEAGUE 111th ANNUAL CONFERENCE CITY COUNCILWORK SESSIONOCTOBER 24, 2023 TUESDAY, OCTOBER 3 8:00 a.m.-5:00 p.m. Exhibitor Registratfon Exhibit Halls D-E Lobby, Level Two 1:00-5:00 p.m. Attendee Registratfon Exhibit Hall F Lobby, Level Two 2:00 p.m. TML Board of Directors Meetfng D222/223/224, Level Two WEDNESDAY, OCTOBER 4 7:30-8:30 a.m. Coffee Cart – Sponsored by Focused Advocacy Exhibit Hall F Lobby, Level Two 7:30 a.m.-5:00 p.m. Attendee Registratfon Exhibit Hall F Lobby, Level Two 8:00 a.m.-5:00 p.m. Exhibitor Registratfon Exhibit Halls D-E Lobby, Level Two 10:00-10:30 a.m. Refreshment Break – Sponsored by Bureau Veritas North America, Inc. Exhibit Hall F Lobby, Level Two 10:30 a.m.–Noon Opening General Session and Presentation of Awards Exhibit Hall F, Level Two The Hero Effect®: Be Your Best When It Matters the Most Kevin Brown, Motivational Speaker and Author In his fresh and entertaining style, Opening Keynote Kevin Brown will share ideas, strategies, and principles that will inspire and equip you to show up every day and make a positive difference. At the heart of Kevin’s message is a simple, yet powerful philosophy for life that drives every thought, every action , and ultimately every result we achieve both personally and professionally. You’ll be motivated to own the moments that matter, reach beyond what is required, and do something remarkable . Kevin Brown’s unconventfonal path to business and personal success has taught him that winning in business and in life requires anything but conventfonal thinking. With a streetwise aptftude and a never quit attitude, he worked his way from the front lines in business to the executfve boardroom. For two decades, Kevin was a sales and marketfng executfve who helped grow a little-known family business into an industry giant with annual revenues reaching two billion dollars. After a career in franchising, Kevin decided to retfre from corporate America and pursue his passion for bringing The HERO Effect® message to as many people and organizatfons as possible. Kevin is on a mission to help people and organizatfons embrace a simple philosophy that separates world-class organizatfons and high-performance people from everybody else. He is passionate about helping you expand your vision, develop your potentfal, and grow your results. Noon–5:00 p.m. Exhibit Hall Grand Opening Exhibit Halls D-E, Level Two 1:15-1:45 p.m. Greenhouse Session - Fiber for the Future: Empowering Communities Through High-Speed Connectivity Presented by NextEra Infrastructure Solutions Broadband is now as essentfal as electricity and water but the current model for delivering broadband is where electricity was over a hundred years ago. Those living in high-density urban areas or in high-income areas have many choices, while those living in lower-income or low- density rural areas are being underserved or not served at all. The NextEra Infrastructure Solutfons fiber model serves the entfre community. In this session, learn how our “dig once” strategy provides the entfre community with enough infrastructure capacity to serve ISPs, wireless carriers, as well as governmental and utflity customers with lower costs and minimal disruptfon. Inside Exhibit Halls D-E, Level Two 1:45–3:00 p.m. TML Concurrent Sessions The New Challenges Posed by Social Media for the Public Sector: Changing How Communities Get Their News Social media has revolutfonized the way people consume informatfon and news. Nearly half of adults in the United States now rely on social media to access news, with over half of Twitter users statfng they get news on the site regularly. While this creates excitfng opportunitfes for sharing informatfon, it also creates new challenges for local leaders trying to keep their communitfes informed and fightfng the growth of misinformatfon, rumors, and online attacks. With more than 30 years of experience, David Margulies and his team of communicatfons experts have been instrumental in helping municipalitfes and government agencies navigate complex communicatfon challenges, including crisis communicatfons utflizing social media. This presentatfon outlines successful strategies for dealing with high-profile issues utflizing social media platiorms. Speaker: David Margulies, President and CEO, The Margulies Communicatfon Group Elm Fork Ballroom, Level Three Practical Tips for Managing and Maintaining Mental Health and Well-Being Taking care of your mental health and preserving your energy levels are essentfal components of self-care. Often, individuals find themselves overly concerned with meetfng the needs and expectatfons of others, inadvertently neglectfng their own well-being. There is a common misconceptfon that mental well-being should only be addressed when facing difficultfes. However, being aware of our mental well-being enables us to effectfvely navigate challenges and minimize the risk of prolonged mental and physical issues. This empowering training session will provide you with the necessary insights and practfcal strategies to optfmize your mental health, effectfvely cope with adversity, and establish structured mechanisms for fostering and maintaining better mental well-being. Speaker: Tahirah Samuels, Mental Health Practftfoner, Wellness Plus Counseling Services East Fork Ballroom, Level Three Plugging in to Understand Electricity Texas produces and consumes more oil, gas, and energy than many natfons. Energy prices are determined by factors both inside and outside of Texas. Come hear from experts about how the global markets affect electricity as well as how state regulatory bodies affect the pricing and what the future holds. You'll also hear from the City of Sugar Land who understood how they were using electricity to determine how to be more efficient and save money. Speakers: Anupam Das, Director, Market Analysis, NextEra Energy Resources; Bob Wittmeyer, Consultant, Resolved Energy Consultfng; and Chris Steubing, Assistant City Manager, City of Sugar Land West Fork Ballroom, Level Three Legislative Update TML staff will discuss outcomes from the 2023 Texas legislative session, the implementation of key bills, and the impact on cities. Speakers: Bennett Sandlin, Executive Director, Bill Longley, General Counsel, JJ Rocha, Grassroots and Legislative Services Manager, Mike Martin, Legislative Counsel, Monty Wynn, Grassroots and Legislative Services Director, Texas Municipal League Ballrooms C3-C4, Level Two Small City Talks: Emergency Planning (courtesy of the Small Citfes Advisory Council) This issue-based roundtable discussion offers small city leaders (under 15,000 populatfon) the opportunity to share best practfces and engage in a dialogue on preparing for an emergency. You’ll exchange ideas, ask questfons, and connect with other local leaders. There will be no speaker or formal presentatfon; our moderator will keep the conversatfon on course. Come ready to talk about your challenges and successes, learn from other city leaders, and take good notes. Facilitator: Cindy Burchfield, Councilmember, Daisetta Ballrooms C1-C2, Level Two 2:00-2:30 p.m. Greenhouse Session - How Municipal Governments Can Bring Broadband to All Residents Presented by Comcast The COVID-19 pandemic increased our collectfve focus on the centrality of high-speed home internet connectfvity to everyday lives. It also exposed persistent gaps in broadband availability and adoptfon. To help close these gaps one-and-for-all, once-in-a-generatfon federal funding has been made available to state, county, and municipal governments for broadband infrastructure and digital equity programs. Building a broadband network is just the first step. In this session, we’ll explore how public-private partnerships for broadband deployment need long-term partners with a proven track record, scale for contfnued investment and innovatfon, and a commitment to communitfes. Inside Exhibit Halls D-E, Level Two 2:45-3:15 p.m. Greenhouse Session - Maximizing Capital Deployment for Economic Growth: Strategies and Best Practices Presented by NextEra Infrastructure Solutions NextEra Infrastructure Solutfons is committed to delivering innovatfve and sustainable solutfons to meet your evolving needs. We understand the critfcal role that infrastructure plays in our daily lives and are dedicated to ensuring that it is reliable, efficient, and resilient. In this session, learn how our team of experts is focused on designing, constructfng, and owning infrastructure projects that reduce out of pocket costs, supportfng the growth and well-being of our communitfes. From AMI Metering, to LED Lightfng, to Fiber Networks, we are dedicated to delivering solutfons that meet the highest standards of quality and sustainability. Inside Exhibit Halls D-E, Level Two 3:00-3:30 p.m. Refreshment Break – Sponsored by Unicorn Service Solutfons Various Locatfons 3:30-4:00 p.m. Greenhouse Session - How Municipal Governments Can Bring Broadband to All Residents Presented by Comcast The COVID-19 pandemic increased our collectfve focus on the centrality of high-speed home internet connectfvity to everyday lives. It also exposed persistent gaps in broadband availability and adoptfon. To help close these gaps one-and-for-all, once-in-a-generatfon federal funding has been made available to state, county, and municipal governments for broadband infrastructure and digital equity programs. Building a broadband network is just the first step. In this session, we’ll explore how public-private partnerships for broadband deployment need long-term partners with a proven track record, scale for contfnued investment and innovatfon, and a commitment to communitfes. Inside Exhibit Halls D-E, Level Two 3:30–4:45 p.m. TML Concurrent Sessions How to Chew Gum and Walk at the Same Time (courtesy of Texas Municipal Clerks Associatfon, Inc.) Transitfoning from campaigning to governing can be a new experience for many elected officials. The change in focus requires finesse and careful consideratfon. This session is designed to provide helpful advice and tfps on how city staff can help you transitfon from your role solely as a private citfzen to an elected official – thus Walk and Chew Gum at the Same Time. As an elected official, you are a policy maker who is responsible for moving your community forward. City staff have a wealth of knowledge and experience and truly want you to succeed. Speakers: Amanda Campos, City Secretary, Burleson; James Earp, City Manager Hutto; Alan Bojorquez, Attorney, City Essentfals; and Jeannette Tiffany, Mayor, City of Trophy Club Clear Fork Ballroom, Level Three Go Home Early: A Practical Guide to Streamlined Meetings Gain some practfcal advice on how to get your business done and go home a little bit earlier. Attorney Thomas Gwosdz will describe a comprehensive process for creatfng meetfng efficiency, startfng before postfng the agenda and finishing with the final rap of the gavel. This session will discuss the five critfcal details that should be included in every staff report, strategies that will shorten long debates, and how council members can leverage the power of disagreement. Attendees will receive a free electronic copy of Gwosdz's book, Go Home Early: A Practical Guide to Streamlined Meetings. Speaker: Thomas A. Gwosdz, Attorney, The Gwosdz Law Firm PLLC Elm Fork Ballroom, Level Three Pfetch a Ride with Pflugerville This session will share how Pflugerville took a game-changing alternatfve approach to public transit. Integratfng public-private partnerships with Ridesharing Partners Marutf and TRIPPP, Pflugerville has created a transit optfon for residents at a low-cost. Learn about Pfetch-a-Ride, how it has been successful, and ways Pflugerville works to improve the program. Speakers: Victor Gonzalez, Mayor, City of Pflugerville, Emily Barron, Assistant City Manager, City of Pflugerville; Rick Koch, Principal, TRIPPP Consultfng, Parth Parikh, Managing Partner, Marutf East Fork Ballroom, Level Three Building Workforce Capacity and Supporting Economic Development (courtesy of Texas Municipal Library Directors Associatfon) Resilient citfes offer robust opportunitfes for workforce development and pathways for residents and businesses to succeed. Learn how you can use internal resources and services to benefit your community. Speakers: Jo Guidice, Library Director, City of Dallas; Robin Bentley, Director – Office of Economic Development, City of Dallas; Eddy Smith, Executfve Director, Abilene Library Consortfum; and, Joyce Williams, Director, Small Business Center, City of Dallas West Fork Ballroom, Level Three The Integration of Innovation into Public Works Maintenance (courtesy of Texas Chapter of American Public Works Associatfon) Public works is a critfcal city department that provides essentfal services to citfzens. Increasing financial constraints on maintenance budgets require staff to maximize funding through innovatfve ideas to accomplish maintenance actfvitfes. Some ideas include the use of technology, asset management, staff experience, working with suppliers, and collaboratfng with other citfes. In this practfcal session, you will gain insight into how to integrate innovatfon into public works maintenance in your community. Speakers: Joshua Mair, CPWP-M, Director of Public Works, City of Converse (facilitating), Jody Byerly, Public Works Director, and Jonathan Wheat, Director of Engineering, City of Carrollton; and Shannon Hicks, P.E., Director of Public Works and Engineering Services, Town of Addison Ballrooms C3-C4, Level Two Small City Talks: Collaborating to Get Things Done (courtesy of the Small Citfes Advisory Council) This issue-based roundtable discussion offers small city leaders (under 15,000 populatfon) the opportunity to share best practfces and engage in a dialogue on collaboratfng with other citfes, countfes, and/or local businesses to get projects done. You’ll exchange ideas, ask questfons, and connect with other local leaders. There will be no speaker or formal presentatfon; our moderator will keep the conversatfon on course. Come ready to talk about your challenges and successes, learn from other city leaders, and take good notes. Facilitator: Mary M. Dennis, CMO, Mayor, Live Oak Ballrooms C1-C2, Level Two 5:00-7:00 p.m. TML Risk Pool 50th Anniversary Reception Join the Risk Pool for complimentary hors d’oeuvres and drinks to celebrate 50 years of partnership. Omni Dallas Hotel, Dallas Ballroom D-H THURSDAY, OCTOBER 5 7:30–8:45 a.m. TML Risk Pool Breakfast (separate tfcketed event, no charge) Attend for a chance to win a TML Risk Pool 50th Anniversary RTIC Tumbler! Exhibit Hall F, Level Two 7:30 a.m.-5:00 p.m. Attendee Registratfon Exhibit Hall F Lobby, Level Two 8:00 a.m.-4:00 p.m. Exhibitor Registratfon Exhibit Halls D-E Lobby, Level Two 8:00 a.m.-4:00 p.m. Exhibit Hall Open Exhibit Halls D-E, Level Two 8:30-9:30 a.m. Breakfast in the Village – Sponsored by HR Green, Inc. Exhibit Halls D-E, Level Two 9:15-10:30 a.m. TML Concurrent Sessions Problems Have Solutions; Predicaments Have Outcomes; Leaders Have a Plan Fueled by Data (courtesy of the Texas City Management Associatfon) It's one thing to have a pastor, millennial, and city manager trust analytfcs to guide the future of their city, it's another to educate the community at large to embrace the data and science to show the potentfal of a city compared to what it has always been. Learn how Mansfield city leadership used data to create a strategic vision and how they communicate that plan to the people. Speakers: Mayor Michael Evans, Councilmember Casey Lewis, and City Manager Joe Smolinski, City of Mansfield Clear Fork Ballroom, Level Three The Good, the Bad, and the Real Ugly (courtesy of Texas Municipal Clerks Associatfon, Inc.) Civil discord at public meetfngs in today’s environment is discord on steroids. Public engagement is increasingly becoming aggressive, angry, and hostfle. Have public meetfngs lost a sense of civility where rules of decorum no longer apply? This session will explore the impacts this is having on the morale of elected officials, city staff, and residents. Speakers: Janette Goodall, City Secretary, Fort Worth; Peter Zanoni, City Manager, Corpus Christf; Sam Fugate, Mayor, City of Kingsville; and Laura Simmons, Texas Rangers Division Company “B” Elm Fork Ballroom, Level Three NIMBYs, YIMBYs, and Tiny Lots: A Look at the Zoning Density Movement Legislatfon has already passed in many states, and nearly passed in Texas last session, to radically shape the ability of neighborhoods to restrict residentfal density. A panel of experts will discuss what to expect when the Texas Legislature gathers in 2025. Speakers: Jeryl Hoover, Mayor, City of Fredericksburg; Emily Brizzolara-Dove, Policy Advisor, Texas 2036, Leslie Pool, Councilmember, City of Austfn; Bennett Sandlin, Executfve Director, and Mike Martin, Legislatfve Counsel, Texas Municipal League East Fork Ballroom, Level Three The Importance of Supplier Diversity in Cities (courtesy Texas Associatfon of Black City Council Members) Supplier diversity is the strategic variatfon of a city’s vendors to include more traditfonally excluded groups. Putting a diverse supplier program in place enables companies owned by minoritfes, women, veterans, and other groups to gain a more equal share in the market and benefits the city and larger community. During this moderated session, we’ll discuss what supplier diversity is, how it benefits the purchaser and community, types of diverse suppliers, and general tfps on building or overhauling a supplier diversity program in your city. Speakers: Tonya Jackson Veasey, President and CEO, OCC+ (facilitating); Danielle Thompson, Procurement Director, City of Dallas; Margo Posey, President and CEO, DFW Minority Supplier Development Council; John Martinez, President and CEO, Regional Hispanic Contractors Associatfon; and, Harrison Blair, President and CEO, Dallas Black Chamber of Commerce West Fork Ballroom, Level Three Big Ideas for Small Cities Attend this session to learn about the Local Infrastructure Hub and how its programs are empowering citfes, towns, and villages to strengthen and rebuild critfcal infrastructure. The Natfonal League of Citfes, Bloomberg Philanthropies, and other organizatfons created the Local Infrastructure Hub to empower small and mid-sized citfes to develop strong, competftfve applicatfons for federal grants through educatfon and technical assistance. Our speakers will highlight upcoming opportunitfes for citfes to partfcipate in the Hub offerings. Speakers: Robert Blaine, Ph.D., Senior Executfve and Director, Center for Leadership Educatfon, Advancement and Development, Natfonal League of Citfes; and Ryan Whalen, Senior Advisor, Bloomberg Philanthropies Ballrooms C3-C4, Level Two Small City Talks: Economic Development (courtesy of the Small Citfes Advisory Council) This issue-based roundtable discussion offers small city leaders (under 15,000 populatfon) the opportunity to share best practfces and engage in a dialogue on economic development. You’ll exchange ideas, ask questfons, and connect with other local leaders. There will be no speaker or formal presentatfon; our moderator will keep the conversatfon on course. Come ready to talk about your challenges and successes, learn from other city leaders, and take good notes. Facilitator: Lee Elliott, City Administrator, Linden Ballrooms C1-C2, Level Two 10:00-10:30 a.m. Greenhouse Session - Sales Tax Tools: Understanding Data and Budgeting Presented by HdL Companies This sales tax presentation will explore what information lives in your city’s sales tax data and how to understand it. We’ll also cover key sales tax concepts that you can pair with your data to become a sales tax budgeting rock star! Locatfon: Inside Exhibit Halls D-E, Level Two 10:15-10:45 a.m. Refreshment Break – Sponsored by Unicorn Service Solutfons Various Locatfons 10:45-11:15 a.m. Greenhouse Session - Navigating New Funding Opportunities for Small and Medium Cities Presented by Freese and Nichols, Inc. It’s dauntfng to keep up with funding opportunitfes, pair them to the right project, and navigate the process — all while running your city. As budgets tfghten, maximizing funding becomes increasingly important. This presentatfon will highlight new funding opportunitfes for water, wastewater, stormwater, and transportatfon projects. It will also address common questfons about next steps after identffying a funding source; whether to seek outside help; the merits of a “pay as you go” strategy vs. grants and loans; and when to consider impact fees and service charges. Exhibit Halls D-E, Level Two 10:45–11:55 a.m. TML Concurrent Sessions Debriefing the 88th Texas Legislative Session from a Public Finance Perspective (courtesy of Associatfon of Hispanic Municipal Officials) A record number of bills were filed during the 88th Texas Legislatfve Session. This panel of experts, which includes city, financial advisor, bond counsel, and underwriter representatfves, will provide a debrief of the public finance-related bills that passed during the 88th Texas Legislatfve Session. Speakers: Jenny Kerzman, CTP, Assistant Director of Treasury, City of Dallas; Andre Ayala, Managing Director/Investment Banker, Hilltop Securitfes Inc.; Tripp Davenport, Director, Investment Banking, FMSbonds, Inc.; and Paul A. Braden, Head of Public Finance, United States, Norton Rose Fulbright US LLP Clear Fork Ballroom, Level Three Smart City Initiatives (courtesy of Texas Associatfon of Governmental Informatfon Technology Managers) Welcome to an interview with a distfnguished panel of experts from the Texas Associatfon of Government Informatfon Technology Managers who will delve into the world of smart city initfatfves and their implicatfons for government professionals. As technology contfnues to evolve, governments around the world are embracing the concept of smart citfes to enhance citfzens’ quality of life. In this discussion, our panelists will shed light on the transformatfve power of smart city initfatfves, the crucial role of government professionals in driving their implementatfon, and the challenges and opportunitfes that lie ahead. From harnessing the potentfal of emerging technologies to fostering collaboratfon and inclusive decision-making, this interview will provide valuable insights for government professionals from citfes of all sizes seeking to navigate the path towards building smarter and more sustainable citfes. Speakers: Tony Gonzalez, Director of Informatfon Technology, City of New Braunfels; Shane McDaniel, Chief Informatfon Officer, City of Seguin; Kevin Cameron, Assistant Chief Informatfon Officer, City of Allen; and Jennifer Frescaz, Chief Informatfon Officer, City of Midland Elm Fork Ballroom, Level Three Public Engagement (courtesy of Texas Associatfon of Municipal Informatfon Officers) As the saying goes, you were born with two ears and one mouth. However, which do you use more? Join Texas Christfan University’s Dr. Jacqueline Lambiase from the Bob Schieffer College of Communicatfon for a presentatfon on the difference between hearing and listening in public engagement, and how learning the difference can help better reach constftuents. Speakers: Dr. Jacqueline Lambiase, Professor, Texas Christfan University; Reyne Telles, Chief Communicatfons Officer, Fort Worth; and Greg Sowell, Communicatfons Director, Richardson East Fork Ballroom, Level Three Developing Your Organization Through Leadership Development (courtesy of Texas Police Chiefs Associatfon) This session is intended to discuss the culture and climate of healthy, productfve organizatfons and how that is developed through cohesive leadership practfces and training. Speaker: Mike Gentry, Director of Training, Texas Police Chiefs Associatfon West Fork Ballroom, Level Three What Should Be in Your Emergency Management Go-Bag? In this session, the Texas Division of Emergency Management will discuss what local emergency managers and city officials need to know and have ready before, during, and after disaster strikes. Speaker: W. Nim Kidd, Chief, Texas Division of Emergency Management Ballrooms C3-C4, Level Two Small City Talks: Volunteer Recruitment for City Events, Boards, and Commissions (courtesy of the Small Citfes Advisory Council) This issue-based roundtable discussion offers small city leaders (under 15,000 populatfon) the opportunity to share best practfces and engage in a dialogue on volunteer recruitment for city events, boards, and commissions. You’ll exchange ideas, ask questfons, and connect with other local leaders. There will be no speaker or formal presentatfon; our moderator will keep the conversatfon on course. Come ready to talk about your challenges and successes, learn from other city leaders, and take good notes. Facilitator: Stephanie Boardingham, CMO, Mayor, Forest Hill Ballrooms C1-C2, Level Two Noon–1:30 p.m. (separate tfcketed event) Luncheon and Keynote Speaker Exhibit Hall F, Level Two The Future Is Now: Technology and Trends That Will Revolutionize Crystal Washington, Futurist and Technology Strategist Are you ready for what lies ahead? Stop shaking the Magic 8-Ball and get ‘Crystal’ clear on the future and how it might impact your town or city. In this high-energy session, technology futurist Crystal Washington will show you excitfng, practfcal ways that technology, including generatfve AI and tools like ChatGPT, will rock your world over the next ten years. Best of all, she’ll deliver her discussion in plain English. Hey Alexa and Siri, no need to translate! Crystal Washington is a technology strategist and certffied futurist who explains the practfcal applicatfons of technology and social media in plain English. She is the author of the books One Tech Action and The Social Media Why. As one of Forbes’ 50 Leading Female Futurists, she has appeared in numerous publicatfons including Entrepreneur, Bloomberg Businessweek, and Forbes, and is regularly called on by major television networks as a tech expert. Crystal’s clients include Fortune 500 companies such as Google, Microsoft, and GE. She’s a sought-after keynote speaker who entertains and educates audiences around the globe. 1:30-2:00 p.m. Greenhouse Session - Sales Tax Tools: Analyzing Your City and Developing Your Strategy Presented by HdL Companies This presentatfon will introduce concepts useful for analyzing and leveraging your city’s sales tax base. From there we will cover how to compile that analysis and develop a sales tax strategy for your city. Whether you’re new to sales tax, have a basic understanding, or consider yourself a fellow sales tax nerd, you will leave knowing more than you did when you came in! Inside Exhibit Halls D-E, Level Two 1:45-3:00 p.m. TML Concurrent Sessions A Transformative Economic Development Project: The Kay Bailey Hutchison Convention Center Dallas Master Plan In 2019, City of Dallas leadership requested that the Conventfon and Event Services department explore the idea of renovatfng the Kay Bailey Hutchison Conventfon Center. Although stfll attractfng clients, the center was plagued by deficiencies and outdated major systems despite contfnued additfons over the course of six decades. As the project concepts evolved, the scope of the renovatfon changed into a major expansion project that would result in a plan to move the conventfon center two blocks, open approximately 30 acres for development of retail/restaurants/hotels/housing, re-envision the multf-use arena and theatre house, and allow the city to coordinate with transportatfon partners to reconnect to its southern neighborhoods. In this session designed for medium-to-large sized citfes, you’ll discover how the once siloed conventfon center renovatfon project transformed into a once-in-a-generatfon economic development opportunity for the City of Dallas. Speakers: Majed Al-Ghafry, Assistant City Manager, Rosa Fleming, Director, Conventfon and Event Services, City of Dallas; and Craig Davis, CEO/President, Visit Dallas Clear Fork Ballroom, Level Three Water and Sewer Business 101: A Guide to Balancing the Interests of Your Business and Customers (courtesy of Texas Municipal Utflitfes Associatfon) This presentatfon will present the basic financial tenets of a city’s water and sewer business for government officials. The speaker will cover the current and long-term trends impactfng utflity enterprises, with an emphasis on the growing concern and debate around the affordability of service for customers. We will also discuss determining the utflity’s financial needs and provide examples on how to price service to customers. Mechanisms for assistfng customers with financial hardships will also be explored. Speaker: Chris Ekrut, Chief Financial Officer, NewGen Strategies and Solutfons Elm Fork Ballroom, Level Three How to Understand and Communicate the Foreign Language of Finance (courtesy of Government Finance Officers Associatfon of Texas) Finance presentatfons can feel like they are presented in a foreign language, but they don’t have to be. This session will give elected and other city officials insight into the language of finance and show finance staff how to change communicatfon styles while stfll providing important financial informatfon. Speakers: Martie Simpson, Executfve Director, GFOAT (facilitating); Micah Grau, City Manager, City of Buda; Josh Selleck, City Manager, City of Kilgore; Aaron Rector, Director of Administratfve Services, City of Keller; and, John Zagurski, Director of Finance, Town of Northlake East Fork Ballroom, Level Three City Council and Staff Ethics for Small Cities (courtesy of the Small Citfes Advisory Council) In this session, you’ll learn the basics of government ethics, the key elements for creatfng an ethics policy, and more. Speakers: Tad Cleaves, Legal Counsel, Texas Municipal League West Fork Ballroom, Level Three Navigating the Future: A Proven Strategic Planning Framework Has your city encountered roadblocks while trying to develop a successful Strategic Plan or faced obstacles in executfng your existfng plan? If so, this session is tailor-made for you. Join Alysia as she reveals the essentfal elements of a highly effectfve planning process, emphasizing elected official and staff engagement, mission & vision development, and practfcal implementatfon strategies. You will learn how to craft a powerful blueprint for success that aligns with your city’s goals. Speaker: Alysia A. Cook, PCED, IOM, Opportunity Strategies, LLC Ballrooms C3-C4, Level Two Small City Talks: Citizen Engagement Programs (courtesy of the Small Citfes Advisory Council) This issue-based roundtable discussion offers small city leaders (under 15,000 populatfon) the opportunity to share best practfces and engage in a dialogue on engagement programs including citfzen academies, youth programs, and more. You’ll exchange ideas, ask questfons, and connect with other local leaders. There will be no speaker or formal presentatfon; our moderator will keep the conversatfon on course. Come ready to talk about your challenges and successes, learn from other city leaders, and take good notes. Facilitator: John Davis, Mayor, Balmorhea Ballrooms C1-C2, Level Two 2:15-2:45 p.m. Greenhouse Session – Jumpstarting Your CIP: Strategies for Successful Growth Presented by Freese and Nichols, Inc. Across Texas, municipalitfes contfnue to experience unprecedented growth both within city limits and extraterritorial jurisdictfon. To meet these growth needs as well as address aging infrastructure, many Texas citfes are challenged with creatfng and implementfng a sustainable capital improvement plan. A wide range of tools and strategies can help you develop and deliver your plan: a current comprehensive plan; master plans for transportatfon, water and wastewater systems, and parks; sound project management practfces; and strong partnerships with other local and regional entftfes. Learn the best practfces and lessons learned from citfes that have navigated growth challenges to jumpstart your CIP. Inside Exhibit Halls D-E, Level Two 3:00-3:30 p.m. Refreshment Break – Sponsored by Oncor Various Locatfons 3:30 p.m.-Conclusion TML Business Meeting West Fork Ballroom, Level Three 3:30-4:45 p.m. TML Concurrent Sessions A Cybercriminal Tricked Me into Wiring Her $423,000 in City Funds. Now What? Citfes and their employees are especially susceptfble to cyber-attacks because of the vast amounts of sensitfve data they possess about infrastructure, their residents, and customers. Any city, regardless of size, is at risk for a cyber-attack. Moreover, cyber criminals frequently use increasingly sophistfcated phishing campaigns to entfce employees to share login credentfals, send money to the wrong place, or install ransomware. In this session, you’ll learn about the importance of phishing awareness and training, safeguarding informatfon, and other proactfve measures you can take to help your city avoid being the next headline. Speakers: Ryan Burns, Cyber Risk Services Manager, TML Risk Pool; Austin Bleess, City Manager, City of Jersey Village and TML Risk Pool Board Trustee (Place 4); and Tony Sauerhoff, Deputy CISO and State Cybersecurity Coordinator, Texas Department of Informatfon Resources Clear Fork Ballroom, Level Three Cross Training with Emergency Services (courtesy of the Texas Recreatfon and Park Society) "EMS arrives and takes over." We all use this prompt in our scenarios, but what comes next? This session will explore the many benefits of meetfng with the first responders who are dispatched to your facility in an emergency. We will also briefly discuss an in-service plan that includes running an EAP with your EMS department all the way up to loading the victfm into the ambulance. Speakers: Emily Marecle, Aquatfc Supervisor, City of Grapevine, and James Jansen, Captain, Grapevine Fire Department Elm Fork Ballroom, Level Three The 3 P’s of Bridging the Digital Divide: People, Partnerships, and Programs Since the beginning of the pandemic, the City of Dallas and its partners have been working to bridge the digital divide. Recognizing that Dallas is one of the least connected urban citfes in the country, the City partnered with Dallas Independent School District to develop the Broadband and Digital Equity Strategic Plan to guide its efforts. Learn how the City of Dallas is working to bridge the digital divide by focusing on 3 Ps of People, Partnerships, and Programs as they implement the plan and leverage once-in-a-lifetfme funding enacted by ARPA, IIJA, and IRA. Speakers: Genesis D. Gavino, Chief of Staff, City of Dallas; Jennifer Sanders, Executfve Director, Dallas Innovatfon Alliance; Lillian Painter, Broadband Manager, Dallas County; Pastor Danielle Ayers, Minister of Justfce, Friendship West Baptfst Church East Fork Ballroom, Level Three A City Hall Primer to Sovereign Citizens (courtesy of the Texas Court Clerks Associatfon) Municipal court and city hall personnel routfnely come in contact with difficult people. Sovereign citfzens and vexatfous litfgants are a distfnct subgroup of this populatfon. While a sovereign citfzen may also be a vexatfous litfgant (and vice versa) the terms are not synonymous, and they potentfally pose different challenges. In this informatfve session, you will learn about the characteristfcs and significance of sovereign citfzens and vexatfous litfgants, how to recognize each, and critfcal skills when dealing with these defendants. Speaker: Ryan Turner, Executfve Director, Texas Municipal Courts Educatfon Center Ballrooms C3-C4, Level Two Small City Talks: Downtown Development (courtesy of the Small Citfes Advisory Council) This issue-based roundtable discussion offers small city leaders (under 15,000 populatfon) the opportunity to share best practfces and engage in a dialogue on downtown development and redevelopment. You’ll exchange ideas, ask questfons, and connect with other local leaders. There will be no speaker or formal presentatfon; our moderator will keep the conversatfon on course. Come ready to talk about your challenges and successes, learn from other city leaders, and take good notes. Facilitator: Bert Miller, Mayor, Navasota Ballrooms C1-C2, Level Two FRIDAY, OCTOBER 6 7:30-10:30 a.m. Attendee Registratfon Locatfon: Exhibit Hall F Lobby, Level Two 8:00-9:00 a.m. Coffee Cart – Sponsored by Focused Advocacy Locatfon: Exhibit Hall F Lobby, Level Two 8:00-10:00 a.m. Exhibitor Registratfon Locatfon: Exhibit Halls D-E Lobby, Level Two 8:00-10:00 a.m. Exhibit Hall Open Locatfon: Exhibit Halls D-E, Level Two 9:00–10:15 a.m. TML Concurrent Sessions Legal Q&A Meet the TML legal staff and hear the answers to questfons you’ve always wanted to have answered in this fun and informal session. City officials can submit questfons in advance, but no later than 3:00 p.m. on Thursday, October 5, in one of the following ways: 1. Fill out a card and drop into Q&A box (located at TML Conference Attendee Registratfon) 2. Send an email to legalqa@tml.org 3. Scan the QR code here Speakers: Amber McKeon-Mueller, Assistant Director of Legal Services; Evelyn Njuguna, Director of Legal Services; Tad Cleaves, Legal Counsel; Sarah Tompkins, Legal Counsel; and Stephanie Huser, Legal Counsel, Texas Municipal League Clear Fork Ballroom, Level Three Rising from Rubble: The City of West After a tragic fertflizer facility explosion devastated the City of West, they faced the grief of lives lost, serious injuries, and damages to homes, schools, and businesses, and had to quickly repair life-sustaining infrastructure. This small town, best known for its kolaches and friendly people, fought hard to rebuild their community. In this session, you’ll learn how the community honored the tragedy and lives lost, rebuilt in just eight years, and celebrates its resilience. Speakers: Tommy Muska, Mayor, City of West; Frank Patterson, Retfred McLennan County Emergency Management Coordinator; Jed Walker P.E., President/CEO, Walker Partners, and Claire Muska, Team Development Specialist, Walker Partners (facilitating) Elm Fork Ballroom, Level Three Using Fiscal Sustainability to Align Vision, Policy, and Investments The cost of building and maintaining citfes is on the rise, while gaps between what housing costs and what most people can afford are growing as well. With raising taxes off the table, citfes must find other ways to bridge resource gaps while contfnuing to provide quality services at affordable price points. In this session, representatfves from the City of Taylor, Verdunity, and a local developer will discuss how fiscal sustainability can be used as a common language to bring perspectfves together and align decisions about land use and growth management, infrastructure, and economic development to cultfvate communitfes that are vibrant, resilient, and affordable to live in and maintain. Speakers: Kevin Shepherd PE, Founder/CEO, Verdunity; Brandt Rydell, Mayor, City of Taylor; Tom Yantis AICP, Assistant City Manager/Development Services Director, City of Taylor; Douglas Moss AIA, LEED AP, President, Public Sketch, LLC East Fork Ballroom, Level Three AI and Its Impact on the Future of City Operations Buckle up for a high-speed journey into the AI-powered future of innovatfve municipalitfes! In this 60-minute workshop, we'll explore how AI is revolutfonizing city operatfons. Discover how forward-thinking municipalitfes are embracing AI solutfons to boost efficiency, reduce costs, and enhance citfzen services. Get inspired by real-life success stories of small-to-medium-sized citfes harnessing AI's potentfal. Don't miss this opportunity to ride the wave of AI innovatfon and create a brighter tomorrow for your city. Speakers: Dillon Kearl, Chief Operatfng Officer, and Helmut Neher, Chief Executfve Officer, H10AI West Fork Ballroom, Level Three 9:15-10:00 a.m. TML Board of Directors Meeting D171, Level One 10:30–Noon (separate ticketed event) Closing Session and Brunch Exhibit Hall F, Level Two For the Love of Cities Peter Kageyama, Author and Urbanist The connectfon between people and their place is one of the most powerful influences in our lives. As citfes come to think of themselves as engaged in a relatfonship with their residents, and residents become intrinsically connected to their places, we open new possibilitfes in community, social, and economic development. In this closing general session, we will explore the value of emotfonal engagement with our places and what you, as city leaders, can do to improve and nurture that relatfonship. Peter Kageyama is a writer and urbanist from St. Petersburg, Florida. He is the author of five books including, For the Love of Cities Revisited – The Love Affair Between People and Their Places. He is a widely recognized thought leader in community and economic development and a favorite speaker for communitfes seeking new ideas and new inspiratfon. He has been called the “Pied Piper of City Love” and “The Best Friend of Citfes” in his ongoing mission to make citfes everywhere more livable and more lovable. Brief Project summary (200 words or less) The City of Anna successfully improved its internal communications through a collaborative effort between the Human Resource team and Communication Manager. The project included launching a weekly employee e-newsletter called "News on 7th", sending text messages for essential reminders, hosting quarterly all-hands meetings called "The Next Big Thing", creating an accessible platform for all employees to access benefits and training information, and hosting special pop-up employee social activities. The combination of these initiatives resulted in significant participation growth in the city's Employee Wellness program, with an increase from 3% to 32% in just two years. The municipality also implemented an employee engagement committee to enhance the connection between employer and employee and promote employee wellness program initiatives. Project description (1,200 words or less) 1. Why the project was needed 2. How it accomplished its goal(s) 3. Who benefited 4. Level of cooperation within the city and/or with other entities (city, county, state, etc.) 5. Time or money savings 6. Time or money costs 7. Improvement to quality of service and/or livability of the city 8. Future impact on the city The City of Anna is a small town that has been growing rapidly in the past few years. It is an outer-ring suburb in Collin County, the second-fastest growing county in the nation. With the city's growth, there is an increased need for staff to maintain critical services and provide new ones to the community. The staff has grown from 50 full-time employees to nearly 170 from 2019 to 2023. However, participation at employee events seemed to decline, silos existed, and the management team expressed concern that their teams didn't know what was happening throughout the organization. The city needed to improve its internal communication, increase employee participation, and ensure that everyone received the same operational updates. To address these challenges, the Human Resource team partnered with the Communication Manager to design and implement an inclusive approach to reach employees. The city launched a weekly employee e-newsletter called "News on 7th." The newsletter is sent out using the existing subscription to MailChimp and is sent to all 167 employees. The name "News on 7th" was chosen as a nod to the brand-new Municipal Complex being located on 7th Street in the historic downtown. The newsletter has 55% average open rate with about 230 average opens per edition and an average of 30 link clicks per edition. To ensure as many employees as possible read the newsletter, the city sends a text message to all city-owned cell phones alerting them to the latest edition and includes a link to read it from their phones. The city also utilizes text messages to alert staff of essential reminders such as changes to parking, the location of employee events, or if the city will remain closed due to inclement weather. The purpose of these text messages is to ensure that all employees receive important information in a timely manner. To increase camaraderie between departments, we launched a quarterly all-hands meeting for employees called "The Next Big Thing." Again, our organizational culture helped create the name. Our former City Manager was known for saying, "Anna is the Next Big Thing in North Texas!" The quarterly City-wide meeting is hosted via MS Teams and recorded for any employees who aren't on shift the day it's hosted. The purpose is to share City-wide initiatives (the next big things in the organization), receive updates about fellow employees (including those who recently got married, had a baby, bought a house, graduated, were promoted, etc.), and receive reminders on employee events, training opportunities, benefits and more. The live attendance rate has been at approximately 38% since its launch in June 2022. Another initiative was creating an accessible platform for all employees to access benefits, training, and other internal news information. We also heard that some staff, primarily field employees, could not access a desktop or the VPN to access the SharePoint Intranet or understand how to utilize it. There was also internal confusion between departments on who maintained the Intranet. As a solution, we created hidden pages on our CivicPlus website to house all the resources employees needed. www.annatexas.gov/EmployeeHR is an easy-to- remember URL that anyone can access for information. If an employee's spouse wants to view benefit information, they can too. The combination of these new tactics has been an incredible success. In 2020, participation in the city's Employee Wellness program was 3%. Fast forward to December 2022, the city ended the year with 32% participation. The HR and management team also host special pop-up employee social activities almost every month. The only means of communicating the special events is via the News on 7th employee newsletter. This helps reinforce the importance of reading the newsletter and rewards those who are. At the most recent Pre-Super Bowl Party pop-up event, 80% of Public Works and nearly all of the employees within the Municipal Complex showed up. The city also implemented an employee engagement committee, which has volunteers from each department that meet monthly to enhance the connection between employer and employee. They serve as representatives of employee perspectives and collaborate to create systems that keep employers and employees engaged with one another. Some of the key roles of the committee are to provide feedback on improving programs and employee engagement efforts, promote employee wellness program initiatives and serve as a liaison to your department to help staff stay informed of workplace activities and encourage participation. Most recently, the committee hosted a March Madness Bracket with 35 employees submitting brackets to participate (20% of staff!). The City Manager personally awarded a gift card to the winner's preferred restaurant. The future impact and the time and money savings from the improved internal communications include: •Time savings through streamlined communication: The implementation of a weekly e- newsletter and text message reminders for essential updates, such as parking changes, location of events, or weather closures, reduces the time it takes for management and HR teams to manually inform employees of these changes individually. This allows employees to be informed quickly and consistently, freeing up time for management and HR to focus on other tasks. •Increased employee engagement and productivity: The accessible platform for all employees to access benefits, training, and other internal news information can help employees quickly find and access information they need, reducing the time spent on searching for information. This increased efficiency can translate into increased productivity. •Reduced turnover and associated costs: The improved internal communications initiatives can help build a stronger sense of community and connection among employees, reducing turnover rates. Lower turnover rates can result in cost savings related to recruitment, onboarding, and training new employees. •Increased participation in employee wellness programs: With an increase in participation in the city's Employee Wellness program from 3% to 32%, the potential cost savings in reduced healthcare expenses due to better employee health is significant. •Improved employee morale: The increased sense of camaraderie between departments and regular employee social activities can improve employee morale and job satisfaction, reducing the likelihood of absenteeism, burnout, and other related costs. While providing exact numbers for the time and money savings is challenging, the benefits of improved internal communications can be significant, especially over the long term. Item No. 6.a. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: AGENDA ITEM: Approve City Council Meeting Minutes for October 10, 2023. ( City Secretary Carrie Land) SUMMARY: FINANCIAL IMPACT: BACKGROUND: STRATEGIC CONNECTIONS: ATTACHMENTS: 1. CCmin2023-10-10 Work Session 2. CCmin2023-10-10 City Council Work Session Meeting Minutes Tuesday, October 10, 2023 @ 5:30 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met in a Closed Session at 5:30 PM, on October 10, 2023, at the Anna Municipal Complex - Council Chambers, 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. Mayor Pike called the meeting to order at 5:30 PM. Members Present: Mayor Nate Pike Mayor Pro Tem Lee Miller Deputy Mayor Pro Tem Randy Atchley Council Member Stan Carver 2. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071). Charter and Constitutional provisions for vacancies, appointments, and related matters, ordinances and regulations, jurisdictional boundaries and related matters. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov’t Code §551.072). c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov’t Code §551.087). Potential developments in City and ETJ. d. Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074). City Manager MOTION: Mayor Pro Tem Miller moved to enter closed session. Council Member Atchley seconded. Motion carried 4-0. Mayor Pike recessed the meeting at 5:32 PM. Mayor Pike reconvened the meeting at 6:03 PM. 3. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action taken. 4. Adjourn. Mayor Pike adjourned the meeting at 6:03 PM. Approved on the 24th day of October 2023 ________________________________ ATTEST: Mayor Nate Pike ______________________________ City Secretary Carrie L. Land Regular City Council Meeting Meeting Minutes Tuesday, October 10, 2023 @ 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met on October 10, 2023 at 6:00 PM in the Anna Municipal Complex-Council Chambers, located at 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. Mayor Pike called the meeting to order at 6:03 PM. Members Present: Mayor Nate Pike Mayor Pro Tem Lee Miller Deputy Mayor Pro Tem Randy Atchley Council Member Kevin Toten Council Member Stan Carver Council Member Elden Baker Council Member Pete Cain Members Absent: None 2. Invocation and Pledge of Allegiance. Pastor Lafe Angell led the Invocation and Mayor Pike Pledge of Allegiance. 3. Neighbor Comments. Pastor Lafe Angell and his wife, Hope Angell, spoke about wanting to establish a Community Center through Grace Place that serves and embraces all ages by providing a safe place. 4. Reports. Mayor Pike thanked the staff for all the hard work they put into Anna Fest. 5. Work Session. a. Receive a presentation regarding a future Collin County Bond Election. (Interim City Manager Ryan Henderson) Interim City Manager Ryan Henderson thanked Mr. Brian Loughmiller for coming out to present information on the upcoming bond election for the neighbors and stated for the record that we are not advocating the bonds and the presentation given is solely for informational purposes. 6. Consent Items. MOTION: Mayor Pro Tem Miller moved to approve items 6.a.-b. Council Member seconded Toten. Motion carried 7-0. a. Approve City Council Meeting Minutes for September 26, 2023. (City Secretary Carrie Land) b. Review Minutes of the September 6, 2023 Planning & Zoning Commission Meeting. (Director of Development Services Ross Altobelli) c. Approve an Ordinance designating the Official Newspaper for the City of Anna. (City Secretary Carrie Land) City Charter § 11.02 Official Newspaper. The City Council must declare an official newspaper of general circulation in the City. All ordinances, captions, notices, and other matters required by this Charter, City ordinance, or state or federal law to be published must be published in the official newspaper. Notwithstanding the foregoing and to the extent that state law provides for an applicable alternate method for publication, the City may forgo newspaper publication and publish the ordinance, caption, notice, or other matter in accordance with the applicable state law. (Ordinance 764-2018, sec. 2.10 (prop. E), adopted 2/13/18, approved at election of 5/5/18) The official newspaper of the City is the Anna Melissa Tribune; however, they have stopped publication. This Ordinance names the Herald Democrat as the official newspaper of the City. The Herald Democrat is published Tuesday, Wednesday, Thursday, Friday and Sunday. Costs for advertising are the same as the Anna Melissa Tribune. MOTION: Council Member Cain moved to approve. Council Member seconded Carver. Motion carried 7-0. AN ORDINANCE OF THE CITY OF ANNA, TEXAS PROVIDING FOR THE DESIGNATION OF THE OFFICIAL NEWSPAPER BY THE CITY OF ANNA, TEXAS. 7. Items For Individual Consideration. a. Consider/Discuss/Action on Amendment One to the Advanced Funding Agreement by and between the City of Anna, Texas and the Texas Department of Transportation for the Ferguson Parkway Project. (CIP Manager Justin Clay) Ferguson Parkway is included in the City of Anna Master Thoroughfare Plan as a major arterial roadway. This item authorized the City Manager to execute an amendment to the existing Advanced Funding Agreement between the State of Texas and the City of Anna for the environmental and engineering design scope of the Ferguson Parkway project from Elm Street to the Collin County Outer Loop. The original agreement was approved by the City Council via Resolution 2021-02-865. The scope of work required for the environmental study and design has increased, requiring the Advanced Funding Agreement to be revised. The North Central Texas Council of Governments has agreed to fund their full 80% match of the increase, with the City being responsible for 20% of the cost. This agreement represents excellent value to Anna neighbors, as the partnership results in the design of a major project with the City only being responsible for 20% of the cost. MOTION: Mayor Pike moved to approve. Council Member Toten seconded. Motion carried 7-0. A RESOLUTION OF THE CITY OF ANNA, TEXAS, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE ADVANCE FUNDING AGREEMENT BY AND BETWEEN THE CITY OF ANNA, TEXAS, AND THE TEXAS DEPARTMENT OF TRANSPORT FOR FERGUSON PARKWAY, WITH AN EFFECTIVE DATE. b. Consider/Discuss/Action awarding the construction of the Downtown Street Improvement project to Wall Contractors, LLC. (CIP Manager Justin Clay) The project is included in the FY23 and FY24 Capital Improvement Plan. The Downtown Street Improvement project includes the reconstruction and improvement of 5th Street, 7th Street, and Riggins Street. The project scope includes paving, drainage, and water system improvements, along with the construction of on-street parking for public use. The project will enhance the downtown area and provide the infrastructure required for redevelopment of the downtown. The project was publicly bid using the City's IonWave online bidding program. Bids were opened on September 22, 2023. Three bids were received. Wall Contractors, LLC was the lowest qualified bidder for the project. Staff has reviewed the experience and qualifications of Wall Contractors, LLC, and recommended awarding the project to them. Construction is set to begin before the end of the year. MOTION: Council Member Baker moved to approve. Mayor Pro Tem Miller seconded. Motion carried 7-0. A RESOLUTION OF THE CITY OF ANNA, TEXAS, AWARDING THE DOWNTOWN STREETS IMPROVEMENT PROJECT TO WALL CONTRACTORS, LLC, IN THE AMOUNT NOT TO EXCEED TWO MILLION NINE HUNDRED AND SIXETY SIX THOUSAND FOUR HUNDRED AND THIRTY-NINE DOLLARS AND TWENTY-FIVE CENTS (2,966,439.25), INCLUDING A 10% CONTINGENCY, WITH AN EFFECTIVE DATE c. Consider/Discuss/Action of an Ordinance authorizing the Issuance of the "City of Anna, Texas, Special Assessment Revenue Bonds, Series 2023 (AnaCapri Public Improvement District Improvement Area #1 Project)" in a principal amount not to exceed $20,343,000 payable from Special Assessments levied upon Improvement Area #1 of AnaCapri Public Improvement District to fund Public Improvements in said District; approving and authorizing an Indenture of Trust, a Bond Purchase Agreement, a Limited Offering Memorandum, a Continuing Disclosure Agreement and other agreements and documents in connection therewith; making findings with respect to the issuance of such Bonds; and providing an effective date, subject to approval as to legal form. (Director of Economic Development Joey Grisham) Mayor Pike recused himself at 6:37 PM. Council Member Toten left the meeting at 6:37 PM. The preliminary limited offering memorandum was approved by the City Council on September 12, 2023. The next step in the PID bond process for AnaCapri Improvement Area #1 is approval of the indenture of trust, bond purchase agreement, limited offering memorandum, continuing disclosure agreement, and other documents in connection with the project. MOTION: Council Member Carver moved to approve. Council Member Atchley seconded. Motion carried 5-0. AN ORDINANCE AUTHORIZING THE ISSUANCE OF THE "CITY OF ANNA, TEXAS, SPECIAL ASSESSMENT REVENUE BONDS, SERIES 2023 (ANACAPRI PUBLIC IMPROVEMENT DISTRICT IMPROVEMENT AREA #1 PROJECT)" IN A PRINCIPAL AMOUNT NOT TO EXCEED $20,343,000 PAYABLE FROM SPECIAL ASSESSMENTS LEVIED UPON IMPROVEMENT AREA #1 OF ANACAPRI PUBLIC IMPROVEMENT DISTRICT TO FUND PUBLIC IMPROVEMENTS IN SAID DISTRICT; APPROVING AND AUTHORIZING AN INDENTURE OF TRUST, A BOND PURCHASE AGREEMENT, A LIMITED OFFERING MEMORANDUM, A CONTINUING DISCLOSURE AGREEMENT AND OTHER AGREEMENTS AND DOCUMENTS IN CONNECTION THEREWITH; MAKING FINDINGS WITH RESPECT TO THE ISSUANCE OF SUCH BONDS; AND PROVIDING AN EFFECTIVE DATE. d. Consider/Discuss/Action of an Ordinance of the City Council of the City of Anna, Texas Approving an Amended and Restated Service and Assessment Plan, including a revised Assessment Roll, for AnaCapri Public Improvement District in accordance with Chapter 372, Texas Local Government Code, as amended; and providing an effective date, subject to approval as to legal form. (Director of Economic Development Joey Grisham) This item is the latest Amended and Restated Service and Assessment Plan (SAP) for the AnaCapri PID developed and reviewed by P3 Works in partnership with Hilltop Securities, city staff, and legal counsel. MOTION: Council Member Carver moved to approve. Council Member Cain seconded. Motion carried 5-0. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING AN AMENDED AND RESTATED SERVICE AND ASSESSMENT PLAN, INCLUDING A REVISED ASSESSMENT ROLL, FOR ANACAPRI PUBLIC IMPROVEMENT DISTRICT IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. 8. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071). Charter and Constitutional provisions for vacancies, appointments, and related matters, ordinances and regulations, jurisdictional boundaries and related matters. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov’t Code §551.072). c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov’t Code §551.087). Potential developments in City and ETJ. d. Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074). City Manager. MOTION: Council Member Cain moved to enter closed session. Council Member Baker seconded. Motion carried 5-0. Mayor Pro Tem Miller recessed the meeting at 6:42 PM. Mayor Pike reconvened the meeting at 8:00 PM. 9. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. MOTION: Mayor Pike made a motion as follows, “the City Council of the City of Anna, Texas, formally appoints Ryan Henderson as the City Manager of the City of Anna effective immediately, and that the City Council approves and adopts the City Manager Agreement with Ryan Henderson in the form approved by the City's Legal Counsel.” . Mayor Pro Tem Miller and Council Member Cain seconded. Motion carried 6-0. 10. Adjourn. Mayor Pike adjourned the meeting at 8:01 PM. Approved on the 24th day of October 2023 ________________________________ ATTEST: Mayor Nate Pike ________________________________ City Secretary Carrie L. Land Item No. 6.b. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: AGENDA ITEM: Review Minutes of the September 7, 2023, Joint Community Development Corporation and Economic Development Corporation Board Meetings. (Director of Economic Development Joey Grisham) SUMMARY: FINANCIAL IMPACT: BACKGROUND: STRATEGIC CONNECTIONS: ATTACHMENTS: 1. September 7_2023 CDC EDC Joint Meeting Minutes_signed Item No. 6.c. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Terri Doby AGENDA ITEM: Review Monthly Financial Report for the Month Ending September 30, 2023. (Budget Manager Terri Doby) SUMMARY: The City of Anna's financial policies require the publication of a financial report monthly. This report covers the financial performance for Fiscal Year 2023 through September 30, 2023. Enclosed in the report is an executive dashboard that provides a high level look at major funds along with detailed reporting of sales tax collections. The financial condition of the City remains strong and the reported funds adhere to fund balance requirements. FINANCIAL IMPACT: Information only. BACKGROUND: The FY2023 Budget was adopted on September 13, 2022. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent. ATTACHMENTS: 1. FY2023 City Council Monthly Financial Report September Positive Positive variance compared to historical trends Warning Negative variance of 3%-5% compared to historical trends Negative Negative variance of >5% compared to historical trends FY2023 FY2023 % Budget YTD REVENUES General Fund Property Taxes 9,418,264$ 9,777,799$ 103.8% Sales Tax 4,293,100 3,903,309 90.9%Remitted from the Comptroller with lag time of 30 - 60 days; Includes eleven months of remittances. Franchise and Local Taxes 825,000 464,314 56.3%Payments are generally quarterly. Charges for Services 273,000 992,984 363.7% Fines 300,000 427,470 142.5% Permits, Licenses and Fees 4,305,000 5,444,091 126.5% Investment Income 50,000 659,898 1319.8% Other Revenues 16,300 113,384 695.6% Revenue Total 19,480,664$ 21,783,249$ 111.8%With 100.0% of the year expired, revenues are currently at 111.8% of budget. EXPENDITURES General Fund Expense Total 19,438,379$ 18,654,716$ 96.0%With 100.0% of the year expired, expenses are 96.0% of budget. . Utility Fund REVENUES Water Sales 6,510,000$ 8,946,697$ 137.4% Wastewater Charges 5,640,263 5,976,517 106.0% Sanitation Revenue 1,760,000 2,391,243 135.9% Other Charges for Services 612,000 676,169 110.5% Permits, Licenses and Fees 651,000 2,129,487 327.1% Investment Income 20,000 386,951 1934.8% Other Revenues 7,200 5,724 79.5% Utility Fund Total 15,200,463$ 20,512,788$ 134.9%With 100.0% of the year expired, revenues recorded are at 134.9% of budget. EXPENDITURES Utility Fund Expense Total 14,425,479$ 20,495,661$ 142.1% With 100.0% of the year expired, expenses are 142.1% of budget, the result of increased revenues, the first of two yearly debt service payments, and issues of timing. CITY OF ANNA GENERAL & UTILITY FUNDS DASHBOARD Through September 30, 2023 Favorable / Unfavorable % Change 2022-23 Collections from 2021-22 Collections Monthly Prior Year Monthly October 522,386$ 25.2% 417,343$ November 542,873 12.3% 483,556 December 622,388 12.7% 552,138 January 454,358 4.4% 435,037 February 463,016 11.3% 416,044 March 605,483 3.7% 583,700 April 551,653 11.6% 494,472 May 591,858 15.8% 511,309 June 634,824 8.7% 583,874 July 600,214 5.1% 570,950 August 656,241 23.1% 533,224 September 575,011 6,245,295$ 6,156,658$ Budget: 6,753,000 92.5% 4,300,000 CITY OF ANNA Schedule of Sales Tax Collections For the month August 31, 2023 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 Monthly Sales Tax Collections: 3 Year Comparison FY2020-21 FY2021-22 FY2022-23 Fiscal Year 2022-23 Fiscal Year 2021-22 Monthly Monthly October 1 85 November 39 81 December 17 52 January 16 105 February 32 57 March 129 285 April 124 101 May 72 43 June 82 81 July 179 19 August 119 131 September 31 810 1,071 % Budget FY2023 Budget: 1,100 73.6% CITY OF ANNA Building Permits Issued Thru the month August 31, 2023 0 50 100 150 200 250 300 Monthly Building Permits Received: 2 Year Comparison FY2022-23 FY2021-22 Item No. 6.d. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Kevin Martin AGENDA ITEM: Approve a Resolution approving and authorizing the City Manager to execute an extension to the Agreement between Grace Place Community Garden and the City of Anna. (Community Enhancement and Compliance Manager Kevin Martin) SUMMARY: Staff recommends extending an agreement between the City of Anna and Grace Place Community Garden for the use of the garden as an educational space for a period of one year. The City will provide a stipend of $1,000 to be applied to the Grace Place Community Garden utility bill. FINANCIAL IMPACT: A stipend of $1,000 per year is proposed to be applied to the Grace Place Community Garden utility bill. BACKGROUND: In October 2022, the City of Anna and Grace Place Community Garden entered into a mutually beneficial agreement to enhance community involvement by providing fresh vegetables for the food pantry and educational opportunities. During the one-year period of the agreement, six gardening or environmental educational classes were hosted: • November 12, 2022 - Basic Gardening • November 21, 2022 - Basic Gardening • March 9, 2023 - Introduction to Gardening, Taught by Texas A&M Agri-Life County Extension Agent with 28 in attendance • March 18, 2023 - Introduction to Gardening • June 10, 2023 - The Buzz About Vegetables – Planting for Happy Bees with 10 in attendance • June 10, 2023 - Bee-Kind: Learn all About Bees, Kid-friendly, interactive learning with 5 in attendance Water consumption from October 2022 until June 2023 was 70,880 gallons. As such, the previously determined credit amount is sufficient, and staff recommends approval to continue the agreement. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly ATTACHMENTS: 1. Resolution Community Garden Agreement 2023 Final RESOLUTION NO. ______________ A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN EXTENSION TO THE AGREEMENT WITH GRACE PLACE OF ANNA FOR THE PROVISION OF AN UTILITY BILL STIPEND AND CREATION OF COMMUNITY EDUCATION PROGRAMMING WHEREAS, the City of Anna, Texas (the "City") and Grace Place of Anna entered into an agreement for the provision of a utility bill stipend and creation of community education programming (the "Agreement") on October 25, 2022; and WHEREAS, the City Council of the City of Anna, Texas (the "City Council") has determined that the Agreement with Grace Place of Anna will continue to benefit the neighbors of the City of Anna, Texas and serve a public purpose that the City could not otherwise provide; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Approval and Authorization of the Agreement. The City Council hereby approves the Agreement, attached hereto as Exhibit 1, incorporated herein for all purposes, and authorizes the City Manager to execute same on its behalf. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 24th day of October 2023. ATTEST: APPROVED: ________________________ _____________________ Carrie L. Land, City Secretary Nate Pike, Mayor 1 EXHIBIT 1 Agreement between City of Anna and Grace Place of Anna This Agreement (this “Agreement”) sets the terms and understanding between the City of Anna, Texas (the “City”) and Grace Place of Anna, a Texas nonprofit corporation (“GPA”) for the provision of a utility bill stipend and creation of community education programming. Section 1. Background 1.01 GPA established a community garden (the “Garden”) in 2022 to provide access to fresh vegetables to the community and to supplement the fresh vegetable supply at Grace Place Food Pantry. 1.02 The City and GPA desire to reach a mutually beneficial agreement to enhance community involvement and educational opportunities and to provide for a public purpose that the City could otherwise undertake as further described in this Agreement. Section 2. General Terms 2.01 For and in consideration of the promises and agreements set forth in this Agreement, GPA will, at its sole expense, carry out the daily maintenance and management of the Garden and allow public use. GPA will also allow use and access of and to its facilities to host public educational classes pertaining to gardening and health. 2.02 For and in consideration of the promises and agreements set forth in this Agreement, the City will provide a one year credit of $1,000 to the account at 501 N. Powell Pkwy Anna, TX 75409. The City will provide assistance with planning, marketing, and volunteer management for the purposes of public educational classes hosted at the Garden. 2.03 Notwithstanding any other term of this Agreement, the provision of a monthly stipend and educational class assistance shall automatically terminate, without any action or notice provided by the City if the Garden shall no longer be accessible to the public or if a minimum of 6 classes per year have not been conducted. 2 2.04 The City and GPA acknowledge and agree that the exchange of consideration outlined in the Agreement fairly compensates GPA and the City for their respective contributions. 2.05 All costs associated with this Agreement shall be paid from the current revenues available to the paying party. Section 3. Term and Effective Date. 3.01 Subject to this Agreement terminating due to non-appropriation of funding by the City, the initial term of this Agreement is 1 year. Following each term, this agreement shall be brought before the Anna City Council for renewal for a period of one year if neither party gives notice of its intent to terminate this Agreement within 60 days before the expiration of the current term. 3.02 The effective date of this Agreement is the date that this Agreement has been duly authorized by the governing bodies of the Parties and signed and dated by the duly authorized representatives. Section 4. Liability Release and Indemnification. 4.01 GPA shall defend, hold harmless, and fully indemnify the City, its officials, officers, agents, employees, and servants while a acting in the scope of their duties as such, from and against all claims, demands, liabilities, and causes of action of any kind or character (collectively “claims”), including the costs of defense thereof, brought by any employee, agent, official, student, partner, guest GPA, or servants of GPA or any third party (including but not limited to assigns, heirs, bystanders, or survivors) for any injury, death, loss, or damage to persons and/or to property that is any manager related to the City’s use or enjoyment of the Garden, including but not limited to claims relating to the use or nonuse of any equipment located at or used for the Garden or any condition of the premises. 4.02 The City and GPA agree and acknowledge that each entity is not an agent of the of the other entity and that each entity is responsible for its own act’s forbearance, negligence, and deeds, and for those of its agents or employees. This Agreement does not and shall not be construed to entitle either party or any of their respective employees, if applicable, to any benefit, privilege, or other amenities of employment applicable to other party. The City understands and agrees that the City, its employees, servants, agents, and representatives shall not represent themselves to be employees, servants, agents, and/or representatives of GPA. GPA understand and agrees that the City, it’s employees, servants, agents, and representatives shall not present themselves 3 to be employees, servants, agents, and/or representatives of the City. At no time shall the City have any control or supervision over GPA’s means, methods, techniques, sequences, decisions or undertakings of any nature whatsoever. Section 5. Other Provisions. 5.01 This Agreement has been duly approved by the authorized body of each party to this Agreement in accordance with applicable law. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary consents, orders or resolutions or other instruments extending said authority have been duly passed and are now in full force and effect. 5.02 This Agreement may be amended at any time by a duly authorized written agreement of the Parties. 5.03 The Parties do not intend that this Agreement shall inure to the benefit of any third party. The Parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. This Agreement represents the entire and integrated Agreement between the Parties relating to its subject matter and supersedes all prior negotiations, representations and/or Agreements, either written or oral to the extent related to the subject matter of this Agreement. 5.04 The validity of this Agreement, and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. Further, this Agreement shall be performable and all compensation payable in Collin County, Texas and any disputes arising hereunder or growing out of or related to the performance of this Agreement shall be brought solely in a court of competent jurisdiction in Collin County, Texas. 5.05 In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 4 This Agreement has been executed by the Parties on the respective dates set forth below: GRACE PLACE OF ANNA CITY OF ANNA ______________________________ _________________________ Lafe Angell, its authorized Director Ryan Henderson, City Manager Date: _________________________ Date:______________________ Item No. 6.e. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Aimee Ferguson AGENDA ITEM: Approve a Resolution amending the representatives authorized to transact business with the East West Bank. (Interim Finance Director Aimee Rae Ferguson) SUMMARY: Staff recommends that Council approve the resolution amending the representatives authorized to transact business with East West Bank. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: East West Bank is one of the City's investment vehicles. Authorized representatives who can conduct business for the City must be identified by resolution. The resolution amends the list of City representatives by substituting Interim Finance Director, Aimee Rae Ferguson for Alan Guard and adding Ryan Henderson and Taylor Lough as authorized City representatives. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent ATTACHMENTS: 1. Resolution approving Signatories - East West Bank 10.24.2023 PAGE 1 OF 2 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, AMENDING THE AUTHORIZED REPRESENTATIVES AUTORIZED TO TRANSACT BUSINESS WITH EAST WEST BANK BY REMOVING ALAN GUARD FROM THE LIST OF AUTHORIZED SIGNATORIES; AND ADDING RYAN HENDERSON, TAYLOR LOUGH, AND AIMEE RAE FERGUSON, TO THE NAMED AUTHORIZED SIGNATURES, FOR BANKING PURPOSES AND CERTIFICATION OF INCUMBANCY AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Anna, Texas (the “City”) is a local government of the State of Texas and is empowered to invest funds and to act as custodian of investments purchased with local investment funds; and WHEREAS, the City needs to maintain banking relationships with various financial institutions; to invest local funds in investments that provide for the preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act; and WHEREAS, such financial institutions require the City to designate officers who are authorized to sign banking documents on behalf of the City; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. The City Council of the City of Anna, Texas designates the following individuals as Authorized Signers to establish bank accounts on behalf of the City, close such accounts, operate such accounts, and designate persons to operate such accounts. Name Title Signature Ryan Henderson City Manager Taylor Lough Assistant City Manager Aimee Rae Ferguson Interim Finance Director Section 2. Recitals Incorporated. The facts and recitals above are incorporated herein as if set forth in full for all purposes. Section 3. Acknowledgement That the individuals, whose signatures appear in the Resolution, are Authorized Representatives of the City and are each hereby authorized to sign banking documents on behalf of the City and are each further authorized to withdraw funds from time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local government funds. PAGE 2 OF 2 PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 24th day of October 2023. ATTESTED: _____________________________ Carrie L. Land, City Secretary APPROVED: ________________________________ Nate Pike, Mayor Item No. 7.a. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Ross Altobelli AGENDA ITEM: This item has been canceled due to withdrawal by the applicant. There will be no Public Hearing on a request to annex and zone 9.5 acres located on the east side of Farm to Market Road 2862, 540 feet south of County Road 526 to Multi-Family Residential (MF) district. Currently located in the Extraterritorial Jurisdiction (ETJ). (Director of Development Services Ross Altobelli) SUMMARY: On Friday, October 13, 2023, the applicant submitted a withdrawal letter associated with the annexation, zoning, and development applications. No action is required by the City Council. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: At the October 2, 2023 Planning & Zoning Commission meeting, the Commission recommended denial (5-2) of the zoning request and associated concept plan and preliminary plat. STRATEGIC CONNECTIONS: This item has no strategic connection. ATTACHMENTS: 1. Anna-121 Apartments General Locator Map 2. Withdrawal Letter BRO ADWAYAVES CHURCH ST ALMA AVE E HOUSTON ST F M 2 8 6 2 N STATE HIGHWAY 121 E AUSTIN ST COUNTY ROAD 52 6 Copyright nearmap 2015 Subject Property City Limits ETJ ¯ 0 400 800200 Feet September 2023 H:\Notification Maps\Notification Maps\ Subject Property - Anna/121 Apartments Addition, Block A, Lot 1R October 13, 2023 ATTN: Development Services Department City of Anna Municipal Complex 120 W. 7th St, Ste # 142 Anna, TX 75409 Subject: Withdrawal of the Zoning, Site Plan, Plat, and Annexation for Lot 1R, Block A Anna/121 Apartments Addition, City of Anna, Collin County, Texas To whom it may concern, As the Property Owner’s Representative of the subject property, we hereby request the withdrawal of the subject property’s application from review. I understand that by withdrawing this application, any fees previously paid are forfeited and a new fee may be assessed if/when we resubmit this application in the future. Sincerely, Casey McBroom, P.E. Project Engineer Item No. 7.b. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Justin Clay AGENDA ITEM: Consider/Discuss/Action authorizing the City Manager to execute a contract agreement with Musco Sports Lighting, LLC, to install light fixtures on the Sherley Water Tower. (CIP Manager Justin Clay) SUMMARY: This item is to authorize the City Manager to execute a contract with Musco Sports Lighting, LLC to install light fixtures on the Sherley Water Tower in downtown Anna. The Sherley Water Tower was renovated in 2022 and restored to the original paint color and lettering. As part of enhancing the downtown area, this project will provide a state of the art lighting system which will allow the City to light up the tower at night. Musco Sports Lighting, LLC, has a BuyBoard contract for parks and sports lighting, which the City will utilize in accordance with Texas Local Government Code purchasing requirements. FINANCIAL IMPACT: Funding for the Sherley Water Tower Lighting project was appropriated in the FY2024 Community Investment Program budget in the amount of $300,000 from the Utility Infrastructure Investment Fund. BACKGROUND: The Sherley Water Tower Light Project is part of the City Council's Plan to invest in and to redevelop our downtown area. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Vibrant. ATTACHMENTS: 1. Water Tower rendering 2. Project Map 3. Resolution and Quote - Musco Lighting - Sherley Water Tower 4. 7b Sherley Tower Lighting Presentation CITY OF ANNA, TEXAS RESOLUTION NO. _______________ A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE INSTALLATION OF LOIGHTING ON THE SHERLEY WATER TOWER TO MUSCO SPORTS LIGHTING, LLC IN THE AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND DOLLARS ($300,000.00); AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Sherley Tower Lighting project is identified as a capital utility project in the City of Anna, Texas; and, WHEREAS, the tower was rehabilitated in 2022 and the enhancement of the tower is a part of the revitalization efforts for downtown Anna; and, WHEREAS, Musco Sports Lighting, LLC, has a current contract with BuyBoard (Contract #677-22) for lighting system products and installation; and, WHEREAS, the City of Anna is utilizing the BuyBoard contract with Musco Sports Lighting, LLC, in accordance with the Texas Local Government Code purchasing requirements; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1.Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2.Authorization of Payment and Funding. That the City Council of the City of Anna hereby authorizes the City Manager to execute purchase orders in an amount not to exceed $300,000.00 to Musco Sports Lighting, LLC, for the installation of a lighting system on the Sherley Water Tower in downtown Anna. That funding for the project shall come from the Utility Infrastructure Investment Fund. That the funding distribution shall be $300,000.00 in Utility Funds, which includes $50,000 in contingency funding. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this ___ day of October 2023. ATTEST: APPROVED: __________________________ __________________________ City Secretary, Carrie Land Mayor, Nate Pike Exhibit A Senior Transit Discussion SHERLEY WATER TOWER LIGHTING CITY COUNCIL October 24, 2023 Overview •Project Location •Lighting System Overview •Renderings showing areas of tower to be illuminated Project Location SH5SH5FM 455FM 455 MunicipalMunicipal ComplexComplex Sherley Water Tower Sherley Heritage Park Lighting System Overview •16 RGB-U LED Fixtures mounted to catwalk, illuminating the tank •24 RGB-U LED Fixtures mounted to inner and outer sides of tower legs •Control system to allow color changes Rendering Staff Recommendation •Staff obtained a quote for the project from Musco Sports Lighting, LLC, utilizing their BuyBoard Contract #677-22. The BuyBoard contracting system meets State Local Government Code and City of Anna purchasing requirements. •Staff recommends approval, as the project will provide an important enhancement at Sherley Park in downtown Anna. •Funding for the project is included in the FY23-24 Budget, from the Utility Infrastructure Investment Funds. Item No. 7.c. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Gregory Peters AGENDA ITEM: Consider/Discuss/Action on a Resolution rejecting all bids for the Anna Community Library and Anna Plaza Project. (Assistant City Manager Greg Peters) SUMMARY: The City of Anna publicly bid the Anna Community Library and Anna Plaza project. Bids were opened on October 18, 2023. However, staff found the bid interest to be insufficient given the size of the project. Staff recommends the City Council to reject all bids and to direct the City to re-advertise the project to generate more bids on the project. The purpose of this is to increase competition and to ensure that the City receives the best value for the project budget. FINANCIAL IMPACT: None at this time. BACKGROUND: Bids were opened on October 18, 2023. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent. ATTACHMENTS: 1. Resolution - Reject Library Bids CITY OF ANNA, TEXAS RESOLUTION NO. _______________ A RESOLUTION OF THE CITY OF ANNA, TEXAS REJECTING ALL BIDS RECEIVED FOR THE PROJECT AT THE BID OPENING ON OCTOBER 18, 2023; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Project is identified as a Community Investment Program construction project in the City of Anna, Texas; and, WHEREAS, the project was publicly advertised in the Anna-Melissa Tribune and sealed competitive bids were received digitally through IonWave, the City of Anna online purchasing portal, on October 18, 2023 at 2pm in compliance with Local Government Code Chapter 252, “Purchasing and Contracting Authority of Municipalities;” and, WHEREAS, the City Council determined that it is in the best interest of the City to reject all bids and re-bid the project; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1.Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2.Authorization of Payment and Funding. That the City Council of the City of Anna hereby rejects all bids received at the October 18, 2023 bid opening for the Project. That the City Council further directs the City Manager to direct staff and the consulting team to re-bid the project. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this ___ day of October 2023. ATTEST: APPROVED: __________________________ __________________________ City Secretary, Carrie Land Mayor, Nate Pike Item No. 7.d. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on City Council Meeting Dates for November and December. (City Manager Ryan Henderson) SUMMARY: The second meeting date for November falls the week after Thanksgiving and the second meeting date for December falls the day after Christmas . In previous years, the City Council canceled these meetings due to a lack of a quorum. November Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 Election Day 8 9 10 11 12 13 14 Council Meeting 15 16 17 18 19 20 21 22 23 Thanksgiving 24 City Holiday 25 26 27 28 Council Meeting 29 30 December Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 Council Meeting 13 14 15 16 17 18 19 20 21 22 City Holiday 23 24 25 Christmas 26 Council Meeting 27 28 29 30 31 FINANCIAL IMPACT: N/A BACKGROUND: To cancel the second meeting in November and the second meeting in December or reschedule the meetings to different dates. STRATEGIC CONNECTIONS: Goal 4: High Performing, Professional City ATTACHMENTS: Item No. 8.d. City Council Agenda Staff Report Meeting Date: 10/24/2023 Staff Contact: AGENDA ITEM: Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074). Boards and Commissions. SUMMARY: FINANCIAL IMPACT: BACKGROUND: STRATEGIC CONNECTIONS: ATTACHMENTS: