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HomeMy WebLinkAboutRes 2015-10-122 Hackberry Rd Project (2).pdf CITY OF ANNA, TEXAS RESOLUTION NO. 2015-10-122 (Hackberry Road Project) A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS AND CARTER, LLP FOR THE HACKBERRY ROAD AND DRAINAGE IMPROVEMENTS. WHEREAS; The City has negotiated an engineering service task order with Birkhoff, Hendricks, and Carter, LLP for the design, bidding, and contract administration of the Hackberry Road and Drainage Improvements; and, WHEREAS; the roadway, when constructed, will provide for the widening of a critical thoroughfare that is experiencing increasing traffic volume and is currently undersized; and, WHEREAS; the amount of the engineering consulting fee covering Basics Services (Parts 1- 111) for the project is for the lump sum amount of$92,360 and the additional services (Part IV) for the project is for the amount of $53,700, for a total not to exceed amount of $146,060; and, WHEREAS; funding has been allocated in the 2016 Fiscal Year budget in the amount of $87,000 to complete design only; and, WHEREAS; the design portion of the project would only include Basic Service Part I: Design Phase in the amount of $69,270 and Additional Service A: Design and Boundary Surveys in the amount of$13,300 for a total not to exceed amount of$82,570; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Engineering Service Task Order. The City Council hereby approves Basic Service Part I and Additional Service A of the Engineering Service Task Order with Birkhoff, Hendricks and Carter, LLP for the Hackberry Road and Drainage Improvements, attached hereto as Exhibit A, and authorizes, ratifies and approves the City Managers execution of same for the design portion of the project only. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the service task order agreement. PASSED on this 27th day of October 2015. A ATTLEST: APPRO''ED-. qA ............. Carrie Smith, City Secretary a Zyo r., M i-k rist RESOLUTION 2015-10-122 2 (Hackberry Road Project) BIRKHOFF9 HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave.,Suite 600 Dallas,Texas 75243 Phone(214)361-7900 www.bhcllp.com JOHN W.BIRKHOFF,P.E. GARY C.HENDRICKS,P.E. JOE R.CARTER,P.E. MATT HICKEY,P.E. ANDREW MATH,JR.,P.E. JOSEPH T.GRAJEWSKI,I1I,P.E. April 30 2015 DEREK B.CHANEY,RE P , CRAIG M.KERKHOFF,P.E. Mr.Philip Sanders City Manager City of Anna 111 North Powell Parkway Anna, Texas 75409 Re: General Engineering Services—Task Order Hackberry Drive Paving and Drainage Improvements: Slayter Creek to State Highway 5 Dear Mr. Sanders: In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Order letter for services related to the preparation of specifications, bidding documents and contract administration for: The Hackberry Drive Paving and Drainage Improvements From: Slayter Creek To: State Highway 5(N.Powell Parkway) GENERAL PROJECT DESCRIPTION The total project consists of approximately 1,015 linear feet of paving and drainage improvements for Hackberry Drive from Slayter Creek to State Highway 5 to be constructed in a proposed 80-foot wide right-of- way. A Project Location Map marked"Exhibit A"is attached and made a part of this Task Order. The project is divided into two design segments. Part A design segment of Hackberry Drive is from Slayter Creek to James Street (approximately 715 linear feet) and is proposed to be constructed as the southern half (25 feet in width) of a future 4-lane divided roadway The typical section for Part A design segment is shown in "Exhibit B". Part B design segment of Hackberry Drive is from James Street to State Highway 5 (approximately 300 linear feet) and is proposed to be constructed as the southern half(25 feet in width) of a TBPE Firm 526 ACEC Wellness Firm =;> Better Decisions-Better Designs TBPLS Firm 100318-00 I:\7015 comdev\anna\2015 hackberry paving&drainage impmvements\hackberry paving and drainage improvements task order.docx Mr. Philip Sanders General Services Task Order: Hackberty Drive Paving and Drainage Improvements April 30,2015 Page 2 of 10 future 4-lane divided roadway plus one-half of the northern half of the 4-lane divided roadway (12.5 feet in width). The typical section for Part B design segment is shown in Exhibit B. Based on our understanding of the project requirements as outlined above, our opinion of probable project budget is summarized below: Opinion of Probable Construction Cost $653,000 Engineering Services Basic Design, Bidding and Contract Admin $92,360 Additional Services (Field Surveys,Easement Documents,Geotechnical,Expenses) $53,700 Inspection Set-vices $0 Quality Control and Material Testing $16,325 Land Rights Acquisitions $85.350 Total Project Budget $900,735 A copy of our itemized opinion of cost is attached as Appendix A for reference only. SCOPE of SERVICES Part I: Design Phase Preparation of construction plans, specifications, bidding phase services and construction administration phase services for the following: A. Construction Plan-Profile Sheets prepared at a scale of not less than 1"=20'. B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of Texas Department of Transportation permits, as required. G. Coordination with other Franchise Utility companies. H. 3-Design review meetings. Texas American Public Works Association 2010 Awardee Environmental Project of the Year$10-$100 Million 1:7015 contdev\anna\2015 hackberry paving&drainage improvementsUrackberry paving and drainage improvements task order.docx Texas Film F.526 --- Mr.Philip Sanders General Services Task Order: Hackberry Drive Paving and Drainage Improvements April 30,2015 Page 3 of 10 I. Opinion of Probable Construction Estimate. J. Preparation of Specifications and Contract Documents. K. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. L. Printing of preliminary plans and specifications for review by the City. Pavt.11: Hiddiu .PlraSe A. Assist the-City staff in--advertising for bids............This will i-nelude-c-mailing 'Notice to Contractors" to cont�actoa; experienced �n the type of con-struction. City,will.have Noticepublished rn-local•-newspaper.., 13 Sell-bidding.docurnents to potential»biddcas-and.thedr suppliers and other.,part es: C- Provide bidding-documents-to City of,Anna, D.od.ge..,Reports;.and two-other:-parties regrrested by..tho City. D, Assist_durin.g..,opening-of bi-ds-and.provide bidding tally sheets, E.. Provide-bid tabulation...to,City and contractors,dvlio-_submitted bid-s,, F: Obtain-the.followrng..infor, bidder: .1.,, Pastsworh-history:. I Physical resources to--produce the,project, Formulate-opinion-from information--received-and-provide the City.a-summary-of the opinion-for their-use in-selection and..award of the-constructionacontract, G;. After-award of contract, furnish ten sets-.of prints of-the-fmal.-plans;specifications and,contract docum-tints to the City-for-construction-use by-the City and-Contractor, Part.-11.L, Con-struction...Phase A, Attend--a pre-construction-conference, includingpreparrng.an agenda, B, ,Attend.....coordination...meetings-with contractor, qual..ity.,control-personnel,....and-City rcpresentattves.. to discuss....strategy,,,-.problem-,,,areas .progress,....-and_any..required coordination.. C, Review. shop....draavings,.and.other...-submittal_in,formation-,,,_which ..the..-.Contractor submits, This review. is,,,for -the-,benefwof-the..Dvner.., d eovers..only..m.ger r conformance with information--given-by the..Contract-.Documents.......The contractor is Texas American Public Works Association 2010 Awardee Environmental Project of the Year$10-$100 Million 1:\7015 contdev\anna\2015 hackberry paving&drainage inrprovements%ackberry paving mid drainage improvements task order.docx Texas Flr]n F526 Mr. Philip Sanders General Services Task Order: Hackberry Drive Paving and Drainage Improvements April 30,2015 Page 4 of 10 to reviewm7.. d starnp their �-approval.on subm-ittals--prior tn......submitting,.to .the Engineer, previews by the Engineer does not relieve.....th-e......Con-tractor of..,,,a-ny respansibilhies; ,.s,afet�yT measures or,,,,,,,the. necessity to ,construct a, complete.and workable facility iwaccordance with-the Contract Docurnents D- Provide written responses to requests for information car clarifdcation,to City or Contractor-, D Prepare and.,process routine change--orders for this. project as they pertain--to the original scope of-,lork. F Make-periodic site visits_Buring construction as the project„requare eats dictate. l linirnurr: o„f one project s-ite visit pet-month C Rtviewv rrronthly pay request from inforrrration obtained sn the field H AceGinpan.y.-the City.during.:their final-inspectian of the project. I Recamrn.end....Anal, acceptance of wvork- based on-infor ation..-from.,the.,.on-site representative. T, Prepare Ree ord Drawings-. Utilrzzing on-site representative and Contractor construction.--r-ecord.infor, ation,, consultant, wwli.11..pxepare,.,one set of 2.2” ... � reproducible..recard.drawvings on r ylar and one--set.of_electronic..image files-in Adobe-Acrobat file fe-rmat and-.ACAD,dwvg file format Part IV: Additional Services A. Design, Property and Construction Control Surveys B. Preparation.-of Plat-and Field Iwlote,Descr iptions for.e%peewd roadway.right-of way as-required._ Six (-,6)-­plut--and purpose.of establishing-a budget for this-phase-'of-work, C: Geotechnical,-_Dval-uations....and recorrrrnendations. The Geotechnical evaluation.-and report wvill...be.performed-day a sub-consultant®to-be approved by the City of,Anna. D, Printing of final plan&and specifications for..distr-ibution to prospective..bidders...and the--.successfulcontractor., Texas American Public Works Association 2010 Awardee Environmental Project of the Year$10-$100 Million 1:\7015 contdev\anna\2015 hackberry paving&drainage improvementsliackberry paving and drainage improvements task ordecdoex Texas Firm 1'526 Mr. Philip Sanders General Services Task Order:Hackberry Drive Paving and Drainage Improvements April 30, 2015 Page 5 of 10 Part V: Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Trench safety designs. F. Quality control and testing services during construction. G. Services in connection with condemnation hearings. H. Phasing of Contractor's work. I. On-site safety precautions,programs and responsibility. J. Consulting services by others not included in proposal. K. Revisions and/or change orders as a result of revisions after completion of original design(unless to correct error on plans). L. Traffic engineering report or study. M. Title searches. Texas American Public Works Association 2010 Awardee Environmental Project of the Year$10-$100 Million 1A7015 contdev\anna\2015 backberry paving&drainage improvementsViackberry paving and drainage improvements task order.docx Texas Firni F.526 Mr. Philip Sanders General Set-vices Task Order Hackberry Drive Paving and Drainage Improvements April 30, 2015 Page 6 of 10 COMPLETION SCHEDULE Notice to Proceed from City ................................................. At direction of City Permission to Survey ........................................................... Two Months after Notice to Proceed Initial Topographic and Boundary Surveys ........................ One Month after Permission to Survey Submit Preliminary Plans (60%)to City for Review .......... Two Months after Notice to Proceed Submit Plats and Field Notes for Right of Way Documents: Four Months after Notice to Proceed Complete Final Plans .......................................................... Five Months after Notice to Proceed Land Rights Acquisitions:..................................................... By the City of Anna Advertise Project for Bids (after land rights secured): ........ At City's Direction Construction Phase:............................................................... 9 months FEE NOT TO EXCEED AMOUNT Basic Services (Parts 1-111) Payment for the Basic Set-vices described under Pails 1, 11 and, III shall be on a Lump Sum Basis in the following Amounts: Part 1: Design Phase $69,270 Part,1I:--Bidding Phase $4,618 Part-1.11-Construction,Phase $18,472 Total-Basic-Services 2,360 Lump Sum..Fee Additional Services (Part IV) For the Additional Services described in Part IV, we propose to be compensated on a salary cost basis times a multiplier of 2.3 5,with expenses at actual invoice cost times 1.10. The two man survey crew will be billed at a crew rate of$160 per hour. Automobile mileage for special services will be invoiced at$0.50 per mile. Texas American Public Works Association 2010 Awardee Environmental Project of the Year$10-$100 Million 1\7015 contdev\anna\2015 hackberry paving&drainage iniprovementAiackbe"paving and drainage improvements task order.docx Texas Firm F526 Mr. Philip Sanders General Services Task Order: Hackbeny Drive Paving and Drainage Improvements April 30,2015 Page 7 of 10 We suggest you budget approximately$53,700 in the following amounts for our services for this project: A. Design and Boundary Surveys $13,300 B. Preparation-of,Plat and.Field-Islote $23,900 Descriptions--( each,) C..,...Geutechnicat Evaluation and Re art $1-5,000 D. Printing of Plans,&..5.ecifications $1,,500 Total Additional Service $53,700 Not to-Exceed Amounts Texas Board of Professional band Surveying Contact Information Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230,Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. If this General Engineering Services Agreement Task Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Anna and are available to discuss this task further at your convenience. Sincerely yours, Digitally signed by Gary C.Hendricks DN:C=US,E=ghenddcks@bhcllp.com, CU-,OeBirkhoff,Hendricks and Gary /* u Carter,LLP CN=Gary C.Hendricks GC C. Hendricks Reason:I agree to the terms defined by the placement of my signature on this - document: Date:2015.04.30 16:41:03-05'00' Gary C.Hendricks, P.E., R.P.L.S. APPROVED L'D 1`OR 1.11E CITY Y Ol' ANNA,NA, 1 L'XL' S i F li an ers, dty Manager Date cc: Mr. J seph Johnson, Director of Public Services ' VIr ark McCoy, Wolfe, Tidwell &McCoy, L.L.P. Texas American Public Works Association 2010 Awardee Environmental Project of the Year$10-$100 Million 117015 contdev\ama\2015 hackberry paving&drainage improvementsUtackberry paving and drainage improvements task order.docx Texas Firm x'.526 Mr.Philip Sanders General Services Task Order:Hackberry Drive Paving and Drainage hriprovements April 30,2015 Page 8 of 10 Exhibit A-Proj ect Location Map ,(�k a Il N ifs r i 1 TBPE Firm 526 ACEC Wellness Firm Beller Decisions-Beller Designs TBPLS Firm 100318-00 1.\7015 eoMdev\anna120151uckb—paving&d,.m ge imp.ove—dIhackb—paring and d—"u ml—..Wsk o,d-d,,- Mr.Philip Sanders General Services Task Order:Hackberry Drive Paving and Drainage Improvements April 30,2015 Page 9 of 10 Exhibit B—Typical Paving Sections PROPOSED 80' R.O.W. 8' PKWY. 25' B—B 14' MEDIAN 25' B—B 8` PKVtY, THIS CONTRACT FUTURE 1 I I 1 SECTION A-A NOT TO SCALE PROPOSED 80' R.O.W. 8` PKIN. 25' B—B 14' MEDIAN 25' B—B 8' PKWY. THIS CONTRACT FUTURE 4' MEDIAN 10' LEFT 12.5' _ 12.5' TURN LANE THIS CONTRACT FUTURE SECTION B-B NOT TO SCALE TBPE Firin 526 ACEC Wellness Firin Better Decisions-Better Designs TBPLS Firm 100318-00 IA7015 contdevtamta12015 hackbeny paving&drainage improvements1hackberty paving and drainage improvements task order.docx Mr. Philip Sanders General Services Task Order: Hackberry Drive Paving and Drainage Improvements April 30,2015 Page 10 of 10 Appendix A—Itemized Opinion of Project Cost See Next Two Pages Texas American Public Works Association 2010 Ativardee Environmental Project of the Year$10-$100 Million L\7015 contdev\anna\2015 hackberry paving&drainage improvementsUrackberry paving and drainage improvements task ordendocz Texas Firni F.526 BI OFF, HENDRIC CARTER, L.L.P. Project No. Not Assigned PROFESSIONAL ENGINEERS Client: CITY OF ANNA, TEXAS Date: 28-Apr-15 Project: Hackberry Paving Tmprovments Hackberry from Slayter Creek to SH 5(N.Powell Pkwy) By: GCH ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST Part(A) 1/2 of 4- Part(B) lane 3/4 of 4 lane divided divided Total Project Project Length(Feet) 715 300 1015 Pavement Width(B to B-feet) 25 37.5 Item No. Description Quailti Unit Price Amount Part(A) 715 Linear Feet of the south half(25-feet back to back)of a future 4 Lane divided thoroughfare in an 80-foot wide right of way with 8- Inch reinforced concrete pavement including monolithic curb and underground storm sewer from Slayter Creek to James Street. 4- foot sidewalk on the south side of the roadway Part(B) 300 Linear Feet of the south half(25-feet back to back)and the one-half of the north half(12.5 feet wide)of a future 4 lane divided thoroughfare in an 80-foot wide right of way with 8-inch reinforced conertet pavement including monolithic curb and underground storm sewer,from James Street to State Highway 5(N.Powell Street). 4-foot wide sidewalk on the south side of the roadway 1 Right-of-Way Preparation,Mobilization and Bonds 10.2 STA $ 3,000.00 $ 30,450 2 Unclassified Street Excavation 2,019.3 C.Y. $ 25.00 $ 50,483 3 Furnish&Install 8-Inch Lime Treated Sub rade 3,808 S.Y. $ 2.50 $ 9,520 4 Furnish&Install Hydrated Lime(8%or 62.4 lbs/SY) 119 Tons $ 170.00 $ 20,197 5 Furnish&Install 8-Inch Reinforced Concrete Pavement 3,560 S.Y. $ 48.00 $ 170,867 6 Monolithic Concrete Curb 4,200 L.F. $ 2.50 $ 10,500 7 Furnish&Install 44nch Thick,4-Feet Wide Reinforced Concrete Sidewalks 451 S.Y. $ 55.00 $ 24,811 8 Furnish&Install Barrier Free Rams 3 Ea. $ 1,500.00 $ 4,500 9 Remove and Dis ose of Existina As halt Pavement 2,030 S.Y. $ 18.00 $ 36,540 Furnish&Install 6-Inch Reinforced Concrete Driveways 10 (Approx.9 Driveways) 578 S.Y. $ 52.00 $ 30,044 11 Furnish&Install Asphalt Pavement Transition at Project Limits 278 S.Y. $ 40.00 $ 11,111 12 Concrete Saw Cut 60 L.F. $ 4.50 $ 270 13 As halt Saw Cut 100 L.F. $ 3.50 $ 350 Paving Improvements Subtotal: $ 399,642 Furnish&Install Underground Stonn Sewer System(Piping,Culverts and 14 Inlets) 35%of Paving Subtotal $ 139,875 15 Furnish&Install Culverts and Headwalls 0 L.S. $ 30,000.00 $ - 16 Furnish,Install,Maintain and Remove Erosion Control Measures 1,015 L.F. $ 2.50 $ 2,538 17 H dromulch&Seeding Parkzva s 3,518 S.Y. $ 2.00 $ 7,036 18 Furnish&Install 4-Inch Topsoil in Parkways 3,518 S.Y. $ 1.50 $ 5,277 19 Furnish&Install Permanent Pavement Markings&StriRing 1,015 L.F. $ 3.00 $ 3,045 20 Furnish&Install Roadway Signage 1 L.S. $ 5,000.00 1 $ 5,00011 BIRK,HOFF,HENDRICKS & CARTER,L.L.P. Project No. Not Assigned PROFESSIONAL, ENGINEERS Client: CITY OF ANNA, TEXAS Date: 28-Apr-15 Project: Hackberry Paving Improvments Hackberry from Slayter Creek to SH 5(N.Powell Pkwy) By: GCH ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST Part(A) 1/2 of 4- Part(B) lane 3/4 of 4 lane divided divided Total Project Project Leugth(Feet) 715 300 1015 Pavement Width(B to B-feet) 25 37.5 Item No. Description Quanti Unit Price Amount 21 Remove and Rricing 0 L.F. $ 15.00 $ 22 Furnish,Install,Maintain and Remove Traffic Control Devices and Barricades 1 L.S. $ 5,000.00 $ 5,000 Paving&Drainage Subtotal: $ 568,000 Contingencies and Miscellaneous Items: 15% $ 85,200 Paving and Drainage Total: $ 653,000 Project Cost per Linear Foot: $ 643.35 Right-of-Way Acquisitions (80 feet in width from Sla ter Creels to James Street) 1.31 Acres $65,000 $ 85,354 Professional Services(Surveying,Engineering,Geotech,Bidding& Construction Administration: $ 146,060 Quali Control and Materials Testing: 2.5% $ 16,325 EstimatedPro'ectTotal: $ 900,739 USE: $ 910,000 Project Cost per Linear Foot: $ 858.00 f,