HomeMy WebLinkAboutCCpkt2016-01-261.The Council may vote and/or act upon each of the items listed in this agenda.
2.The Council reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary
at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
1
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CITY OF ANNA AGENDA NOTICE – CITY COUNCIL MEETING
January 26, 2016 7:30 p.m. – Anna City Hall
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., on
January 26, 2016, at the Anna City Hall, located at 111 North Powell Parkway
(Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record
of attendance. If you wish to speak on an open-session agenda item, please fill
out the Opinion/Speaker Registration Form and turn it in to the City Secretary
before the meeting starts.
1.Call to Order/Roll Call.
2.Invocation and Pledge of Allegiance.
3.Citizen comments. Citizens are allowed three minutes to speak to
Council. The Council is unable to respond to or discuss any issues that
are brought up during this section that are not on the agenda, other
than to make statements of specific factual information in response to
a citizen’s inquiry or to recite existing policy in response to the inquiry.
4.Receive reports from Staff or the City Council about items of
community interest. Items of community interest include: expressions
of thanks, congratulations, or condolence; information regarding
holiday schedules; an honorary or salutary recognition of a public
official, public employee, or other citizen (but not including a change in
status of a person’s public office or public employment); a reminder
about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or community event
organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the
governing body or an official or employee of the municipality; and
announcements involving an imminent threat to the public health and
safety of people in the municipality that has arisen after the posting of
the agenda.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary
at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
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5. Consent Items. These items consist of non-controversial or
“housekeeping” items required by law. Items may be considered
individually by any Council member making such request prior to a
motion and vote on the Consent Items.
a. Approve the City Council Minutes for January 12, 2016. (Carrie
Smith)
b. Review EDC minutes from December 3, 2015. (Jessica Perkins)
c. Review CDC minutes from December 3, 2015. (Jessica Perkins)
d. Review Park Board minutes from November 23, 2015 and
December 21, 2015.
e. Review 2015 Annual Racial Profiling Report. (Chief Jenks)
f. Review 2015 Annual Police Seizure Account Report. (Chief Jenks)
g. Approve a Resolution approving a Facilities Use Agreement with
the Anna Sports Group for 2016. (Maurice Schwanke)
6. Conduct a Public Hearing (2 of 2) on the voluntary annexation of a
21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract
No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located
in the John Chambers Survey, Abstract No. 223 and the Samuel Craft
Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre
tract located in the Jonathan Douthit Survey, Abstract No. 251
(McGuffey Living Trust, owner); an 18.53 acre tract of land located in
the William Kitchings Survey, Abstract No. A0505 and the W E
Throckmorton Survey, Abstract No. A0899 (Anna Outer Loop Ltd,
owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land
located in the W E Throckmorton Survey, Abstract No. A0899 (William
& Nora Steward, owners). (Maurice Schwanke)
7. Consider/Discuss/Action regarding a resolution amending the City of
Anna Personnel Policy Manual. (Clayton Fulton)
8. Briefing/Discussion regarding West Crossing Blvd. traffic transition.
(Joseph Johnson)
9. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov’t Code Chapter
551, the City Council may enter into closed session to discuss any
items listed or referenced on this agenda under the following
exceptions:
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary
at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
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a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov’t Code
§551.071).
b. discuss or deliberate the purchase, exchange, lease, or value of
real property (Tex. Gov’t Code §551.072); acquisition of right-of-
way, easements, and land for municipal facilities.
c. discuss or deliberate personnel matters (Tex. Gov’t Code
§551.074); City Manager annual review.
The Council further reserves the right to enter into closed session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
10. Consider/Discuss/Action on any items listed on the posted agenda or
any closed session occurring during this meeting, as necessary.
11. Adjourn.
This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the
City Hall bulletin board at or before 5:00 p.m. January 22, 2016.
_____________________________________
Carrie L. Smith, City Secretary
Item No. 1
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2015
Staff Contact: City Manager
Exhibits: None
AGENDA SUBJECT:
Roll call and establishment of quorum.
SUMMARY:
Mayor establishes a quorum
STAFF RECOMMENDATION:
Item No. 2
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT:
Invocation and Pledge of Allegiance.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 3
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT:
Citizen comments.
SUMMARY:
Citizens are allowed three minutes to speak. The Council is unable to respond to
or discuss any issues that are brought up during this section that are not on the
agenda, other than to make statements of specific factual information in response
to a citizen’s inquiry or to recite existing policy in response to the inquiry.
STAFF RECOMMENDATION:
Item No. 4
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT:
Receive reports from Staff or the City Council about items of community interest.
SUMMARY:
Items of community interest include expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not including
a change in status of a person’s public office or public employment); a reminder
about an upcoming event organized or sponsored by the governing body;
information regarding a social, ceremonial, or community event organized or
sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat to
the public health and safety of people in the municipality that has arisen after the
posting of the agenda.
STAFF RECOMMENDATION:
Item No. 5a-g
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: Attached
AG ENDA SUBJECT:
These items consists of non-controversial or “housekeeping” items required by
law. Items may be considered individually by any Council Member making such
request prior to motion and vote on the Consent Items.
SUMMARY:
a.Approve the City Council Minutes for January 12, 2016. (Carrie
Smith)
b.Review EDC minutes from December 3, 2015. (Jessica Perkins)
c.Review CDC minutes from December 3, 2015. (Jessica Perkins)
d.Review Park Board minutes from November 23, 2015 and December
21, 2015.
e.Review 2015 Annual Racial Profiling Report. (Chief Jenks)
f.Review 2015 Annual Police Seizure Account Report. (Chief Jenks)
g.Approve a Resolution approving a Facilities Use Agreement with the
Anna Sports Group for 2016. (Maurice Schwanke)
STAFF RECOMMENDATION:
Staff recommends approval of the consent items.
Item No. 5e
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: 1/26/2016
Staff Contact: Chief Jenks
Exhibits: 2015 Racial Profiling
Report
AGENDA SUBJECT:
Review 2015 Annual Racial Profiling Report
SUMMARY:
Statutorily each year, the Police Department must submit a Racial Profiling
Report to the State of Texas and present that report to the Governing Body of the
City.
Attached is a copy of the Racial Profile Tier 1 Report generated by the Anna
Police Department. This is the same report that was submitted to the State
online: http://my.tcole.texas.gov/racial_profile_pdfs/085204_2015Report.pdf
STAFF RECOMMENDATION:
No action required
Item No. 5f
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: 1/26/2016
Staff Contact: Chief Jenks
Exhibits: 2015 State Seizure
Account Report
AGENDA SUBJECT:
Review 2015 Annual Police Seizure Account Report
SUMMARY:
Statutorily each year, the Police Department must submit an Asset Forfeiture
Report to the State of Texas and present that report to the Governing Body of the
City.
Attached is a copy of the Chapter 59 Asset Forfeiture Report by Law
Enforcement Agency. This is the same report that was submitted to the State
online.
STAFF RECOMMENDATION:
No action required
Item No. 5g
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
AGENDA SUBJECT:
Approve a Resolution Approving a Facilities Use Agreement with the Anna
Sports Group for 2016 and Authorizing the City Manager to Execute Same.
SUMMARY:
Attached is a Resolution authorizing the renewal of the Facilities Use Agreement
with the Anna Youth Sports Association for 2016. The Anna Sports Group is set
up to provide fundamental sports for children ages 5 to 18 years The 2016
Agreement is identical to the 2015 Agreement.
STAFF RECOMMENDATION:
Approval of Resolution and Agreement
Date: January 26, 2016
Staff Contact: Maurice Schwanke
Exhibits: Yes.
Item No. 6
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
AGENDA SUBJECT:
Conduct a (2nd) Public Hearing on the voluntary annexation of a 21.4 acre tract of
land located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc.,
owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract
No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd.,
owner); a 15 acre tract of land located in the Jonathan Douthit Survey, Abstract
No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in
the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton
Survey, Abstract A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20
Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey,
Abstract No.A0899 (William & Nora Steward, owners).
SUMMARY:
In November of 2010 the City Council accepted and approved non-annexation
development agreements with Charles Apts. Inc. on 21.4 acres of Land, the
Bhagat Holdings Ltd on 47.6 acres of land, the McGuffey Living Trust on 15
acres of land, the Anna Outer Loop Ltd on 56.1 acres of Land and the Stewart
William D & Nora Yvonne on 15.4 acres of land. The properties owned by the
Stewarts and the Anna Outer Loop Ltd. are located at the northeast corner of
Central express and the Collin County Outer Loop (Seminole 20 Ltd.). The
properties owned by Charles Apts. Inc. and Bhagat Holdings Ltd. are located on
the south side of SH 121, and the property owned by McGuffey Living Trust is
located at the northwest corner of FM 545 and FM 2862
The agreements with Charles Apts. Inc., Bhagat Holdings Ltd. and the Stewart
William D & Nora Yvonne expired in 2011 and the agreements with Anna Outer
Loop Ltd (Seminole 20 Ltd.) and McGuffey Living Trust expired in December of
2015.
Per the terms of the agreements, the respective owner are deemed to have
properly filed with the City a petition consenting to voluntary annexation of the
respective properties to be completed upon or after the end of the term.
Date: January 26, 2016
Staff Contact: Maurice Schwanke
Exhibits: Yes
STAFF RECOMMENDATION:
This is the second of 2 public hearings required when annexing land. It is the
recommendation of the Staff that the City Council act on these agreements to
ensure protection of land uses adjacent to Hwy 75, north of Collin County Outer
Loop, and the Sam Rayburn Memorial Highway.
Item No. 7
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: Jan. 26, 2016
Staff Contact: Clayton Fulton
Exhibits: Yes
AGENDA SUBJECT:
Consider/Discuss/Action regarding a Resolution amending the Personnel Policy
Manual
SUMMARY:
The City of Anna Personnel Policy Manual adopted in March of 2014 includes
provisions regarding the use of accrued paid leave concurrently while on unpaid
leave approved under the Family Medical Leave Act (FMLA).
Generally, FMLA leave is unpaid leave. However, the employer may require the
employee requesting FMLA leave to substitute accrued paid leave for FMLA
leave. An employee’s ability to substitute accrued paid leave is determined by
the terms and conditions of the employer’s normal leave policy. When
substitution of accrued paid leave is used, the employer must inform the
employee that any procedural requirements of the paid leave policy must be
satisfied.
The proposed amendments clarify that paid sick leave used concurrently with
FMLA must satisfy the normal requirements for use of sick leave under section
106.03 of the City’s Personnel Policy Manual. The policy has been clarified for
operational purposes and ensures application of the City’s sick leave policy when
used concurrently with leave authorized under the FMLA.
STAFF RECOMMENDATION:
Approve the resolution amending the Personnel Policy Manual.
Item No. 8
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: Joseph Johnson
Exhibits: Yes
AGENDA SUBJECT:
Briefing/Discussion item regarding the newly constructed southbound lanes of
West Crossing near Hackberry and the associated transition.
SUMMARY:
As part of Phase 5 of the West Crossing development the developer was
required to construct the two southbound lanes of West Crossing Blvd. that are
adjacent to the phase. The lanes and a temporary transition have been
constructed but the location of the transition along a curve causes a sight
distance issue and a reverse curve within the transition area. Staff has met with
the developer and developer’s engineer to explore possible solutions and
determined that it would appropriate for the transition to occur along a straight
section of West Crossing approximately 500-700’ further north adjacent to future
Phase 7. Normally, the developer would not be required to construct the section
of West Crossing along Phase 7 until the phase is constructed, however, the
developer has agreed to start construction on the section before the end of this
year with completion no later than August 2017. If we agree, this will mean that
traffic will continue to transition to four lanes at the intersection of West Crossing
and Hackberry until the new section of West Crossing along Phase 7 is
completed.
STAFF RECOMMENDATION:
Staff recommends opening the new section of West Crossing Blvd. adjacent to
Phase 5 after the Phase 7 section is constructed. This will allow for a safe
transition location that is not along a curve.
Item No. 9
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT:
Closed Session (Exceptions): Under Tex. Gov’t Code Chapter 551, the City Council
may enter into closed session to discuss any items listed or referenced on this agenda
under the following exceptions:
SUMMARY:
a.consult with legal counsel regarding pending or contemplated litigation and/or on
matters in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071).
b.discuss or deliberate the purchase, exchange, lease, or value of real property (Tex.
Gov’t Code §551.072); acquisition of right-of-way, easements, and land for
municipal facilities.
c.discuss or deliberate personnel matters (Tex. Gov’t Code §551.074); City
Manager annual review.
The Council further reserves the right to enter into closed session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
STAFF RECOMMENDATION:
Item No. 10
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT:
Consider/Discuss/Action on any items listed on the posted agenda or any closed
session occurring during this meeting, as necessary.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 11
City Secretary’s use only
City Council Agenda
Staff Report
______________________________
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: None
AGENDA SUBJECT:
Adjourn
SUMMARY:
Item to adjourn the meeting.
STAFF RECOMMENDATION:
Staff recommends a motion to adjourn.
Y{OUR} HOMETOWN
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL MEETING
January 26, 2016 7:30 p.m. — Anna City Hall
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., on
January 26, 2016, at the Anna City Hall, located at 111 North Powell Parkway
(Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record
of attendance. If you wish to speak on an open -session agenda item, please fill
out the Opinion/Speaker Registration Form and turn it in to the City Secretary
before the meeting starts.
1. Call to Order/Roll Call.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed three minutes to speak to
Council. The Council is unable to respond to or discuss any issues that
are brought up during this section that are not on the agenda, other
than to make statements of specific factual information in response to
a citizen's inquiry or to recite existing policy in response to the inquiry.
4. Receive reports from Staff or the City Council about items of
community interest. Items of community interest include: expressions
of thanks, congratulations, or condolence; information regarding
holiday schedules; an honorary or salutary recognition of a public
official, public employee, or other citizen (but not including a change in
status of a person's public office or public employment); a reminder
about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or community event
organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the
governing body or an official or employee of the municipality; and
announcements involving an imminent threat to the public health and
safety of people in the municipality that has arisen after the posting of
the agenda.
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary
at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
Version 1/22/2016 8:09 AM
5. Consent Items. These items consist of non -controversial or
"housekeeping" items required by law. Items may be considered
individually by any Council member making such request prior to a
motion and vote on the Consent Items.
a. Approve the City Council Minutes for January 12, 2016. (Carrie
Smith)
b. Review EDC minutes from December 3, 2015. (Jessica Perkins)
c. Review CDC minutes from December 3, 2015. (Jessica Perkins)
d. Review Park Board minutes from November 23, 2015 and
December 21, 2015.
e. Review 2015 Annual Racial Profiling Report. (Chief Jenks)
f. Review 2015 Annual Police Seizure Account Report. (Chief Jenks)
g. Approve a Resolution approving a Facilities Use Agreement with
the Anna Sports Group for 2016. (Maurice Schwanke)
6. Conduct a Public Hearing (2 of 2) on the voluntary annexation of a
21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract
No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located
in the John Chambers Survey, Abstract No. 223 and the Samuel Craft
Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre
tract located in the Jonathan Douthit Survey, Abstract No. 251
(McGuffey Living Trust, owner); an 18.53 acre tract of land located in
the William Kitchings Survey, Abstract No. A0505 and the W E
Throckmorton Survey, Abstract No. A0899 (Anna Outer Loop Ltd,
owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land
located in the W E Throckmorton Survey, Abstract No. A0899 (William
& Nora Steward, owners). (Maurice Schwanke)
7. Consider/Discuss/Action regarding a resolution amending the City of
Anna Personnel Policy Manual. (Clayton Fulton)
8. Briefing/Discussion regarding West Crossing Blvd. traffic transition.
(Joseph Johnson)
9. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to discuss any
items listed or referenced on this agenda under the following
exceptions:
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary
at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
2
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a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code
§551.071).
b. discuss or deliberate the purchase, exchange, lease, or value of
real property (Tex. Gov't Code §551.072); acquisition of right-of-
way, easements, and land for municipal facilities.
c. discuss or deliberate personnel matters (Tex. Gov't Code
§551.074); City Manager annual review.
The Council further reserves the right to enter into closed session at
any time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
10. Consider/Discuss/Action on any items listed on the posted agenda or
any closed session occurring during this meeting, as necessary.
11.Adjourn.
This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the
City Hall bulletin board at or before 5:00 p.m. January 22, 2016.
Carrie L. Smith, City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary
at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
3
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wu
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Roll call and establishment of quorum.
SUMMARY:
Mayor establishes a quorum
STAFF RECOMMENDATION:
Item No. 1
City Secretary's use only
City Council Agenda
Staff Report
Date: January 26, 2015
Staff Contact: City Manager
Exhibits: None
CITY OF ANNA. TEXAS
AGENDA SUBJECT:
Invocation and Pledge of Allegiance.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 2
City Secretary's use only
City Council Agenda
Staff Report
Date:
Staff Contact:
Exhibits:
January 26, 2016
City Manager
N/A
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Citizen comments.
SUMMARY:
Item No. 3
City Secretary's use only
City Council Agenda
Date:
Staff Contact:
Exhibits:
Staff Report
January 26, 2016
City Manager
N/A
Citizens are allowed three minutes to speak. The Council is unable to respond to
or discuss any issues that are brought up during this section that are not on the
agenda, other than to make statements of specific factual information in response
to a citizen's inquiry or to recite existing policy in response to the inquiry.
STAFF RECOMMENDATION:
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Item No. 4
City Secretary's use only
City Council Agenda
Staff Report
Date:
Staff Contact:
Exhibits -
January 26, 2016
City Manager
N/A
Receive reports from Staff or the City Council about items of community interest.
SUMMARY:
Items of community interest include expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not including
a change in status of a person's public office or public employment); a reminder
about an upcoming event organized or sponsored by the governing body;
information regarding a social, ceremonial, or community event organized or
sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat to
the public health and safety of people in the municipality that has arisen after the
posting of the agenda.
STAFF RECOMMENDATION:
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Item No. 5a_g
City Secretary's use only
City Council Agenda
Staff Report
Date:
Staff Contact:
FvhihifC.
January 26, 2016
City Manager
Attached
These items consists of non -controversial or "housekeeping" items required by
law. Items may be considered individually by any Council Member making such
request prior to motion and vote on the Consent Items.
SUMMARY:
a. Approve the City Council Minutes for January 12, 2016. (Carrie
Smith)
b. Review EDC minutes from December 3, 2015. (Jessica Perkins)
c. Review CDC minutes from December 3, 2015. (Jessica Perkins)
d. Review Park Board minutes from November 23, 2015 and December
21, 2015.
e. Review 2015 Annual Racial Profiling Report. (Chief Jenks)
f. Review 2015 Annual Police Seizure Account Report. (Chief Jenks)
g. Approve a Resolution approving a Facilities Use Agreement with the
Anna Sports Group for 2016. (Maurice Schwanke)
STAFF RECOMMENDATION:
Staff recommends approval of the consent items.
ANNA CITY COUNCIL
MINUTES
WORK SESSION
January 12, 2016
The City Council of the City of Anna met in Work Session on the
Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regardir
items:
1. Call to Order.
Mayor Crist called the meeting to order at 6:3
Roll Call and Establishment of Quorum.
Mayor Mike Crist and Council Members Ju
Beazley, Chad Barnes, Nathan BrAldift
CLOSED SESSION (EXCEPTI
the City Council may enter into
or referenced on this ageUgLa u
discuss or d
discuss or'
that the Citv
at
I!Lovato, John
resent.
Gov't Code Chapter 551,
discuss any items listed
exceptions:
e noimllognmNowng pment Negotiations: (1) To
e arding commercial or financial information
ed from a business prospect that the City
stay, or expand in or near the territory of the
0ith which the City is conducting economic
Rs; or (2) To deliberate the offer of a financial
usiness prospect described by subdivision
)de §551.087); discuss existing and potential
s prospects.
consult legal counsel regarding pending or contemplated
Wiakon and/or on matters in which the duty of the attorney to the
ental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code
§551.071); recent changes to State law regarding municipal facilities.
discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities.
January 12, 2016
CC Work Session Minutes
d. discuss or deliberate personnel matters (Tex. Gov't Code 551.074);
City Manager annual review.
The Council further reserves the right to enter into closed session at an
time throughout any duly noticed meeting under any appli
exception to the Open Meetings Act.
MOTION: Council Member Barnes moved to enter closed so
p.m. Council Member Dowd seconded. Motion carried 7-0e i
Mayor Crist reconvened the open meeting at 7:27 p.
3. Consider/Discuss/Action on any items listed on the pWagend
or any closed session occurring during thwolwg, a es
MOTION: Council Member Burr moved to
Barnes seconded. Motion carried 7-D
4. Adjourn.
Council Member Burr moved to
Motion carried 7-0. lddmhhk.�
on. (Wncil Member
Mayor Crist seconded.
Approved on the 26th day of January, 2016.
Mayor Mike Crist
January 12, 2016
CC Work Session Minutes
2
ANNA CITY COUNCIL
MINUTES
REGULAR SESSION
January 12, 2016
The City Council of the City of Anna met in Regular Session on the
Anna City Hall, located at 111 North Powell Parkway (Hwy 5), tc
following items.
Call to Order.
Mayor Crist called the meeting to order at 7:30
Mayor Mike Crist and Council Members Ju
Beazley, Chad Barnes, Nathan Bryan and
Invocation and Pledge of Allegia
Mayor Crist led the Invocation Pledge o
Citizen comments. Citizens
is unable to respond to
section that are no the
specific factual in ation i
existing policy in r nsej
at
,nilres to speak. The Council
are brought up during this
Oran to make statements of
a citizen's inquiry or to recite
Recei reports f Sti�F or the City Council about items of
comm ity interest. ms of community interest include: expressions of
thanks, ngratulatio or condolence; information regarding holiday
ule hon or salutary recognition of a public official, public
em ee, izen (but not including a change in status of a person's
pu office or public employment); a reminder about an upcoming event
ponsored by the governing body, information regarding a
;t-he
7unicDa
nial, or community event organized or sponsored by an entity
governing body that was attended or is scheduled to be
member of the governing body or an official or employee of
y, and announcements involving an imminent threat to the
public health and safety of people in the municipality that has arisen after
the posting of the agenda.
• Mayor Crist would like to look into the Healthy Cities Initiative
discussed at the Metroplex Mayor's meeting.
• Niche list ranked Anna as one of the top safest towns in Texas.
www.Local.niche.com
January 12, 2016
CC Regular Session Minutes
5. Consent Items. These items consist of non -controversial or
"housekeeping" items required by law. Items may be considered
individually by any Council member making such request prior to a motion
and vote on the Consent Items.
a. Approve the City Council Minutes for December 8, 2015
Smith)
Review EDC minutes from August 25, 2015, Septem
October 1, 2015. (Jessica Perkins) A
Review CDC minutes from September 3, 2015
(Jessica Perkins)
Review Planning and Zoning Commi
2, 2015. (Maurice Schwanke)
Approve a Resolution on a
Tree Farm. (Maurice Schwal
RESOLUTION NO. 201 -136: A REV UTION OF THE CITY OF
ANNA, TEXAS APPROWVG A DEV PMENT PLAT OF THE
CHAMBERSVILLL�_QE M ADDI N.
MOTION: Councmbe�rnes �d to approve
Council Member � sec d. Motion carried 7-0.
Condu H (1 of 2) on the voluntary annexation of a 21.4
acre t of la ca the Hiram Brinlee Survey, Abstract No. 30
(St. arles Apts. c., o er); a 47.6 acre tract of land located in the
Jo hambers S ey, Abstract No. 223 and the Samuel Craft Survey,
Abs t No. 165 agat Holdings Ltd., owner); a 15 acre tract located
I
ath018.53
uthit Survey, Abstract No. 251 (McGuffey Living
st, 0 acre tract of land located in the William Kitchings
vey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract
Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.);
and a 1 .4 acre tract of land located in the W E Throckmorton Survey,
Abstract No. A0899 (William & Nora Steward, owners). (Maurice
Lchwanke)
Mayor Crist opened the public hearing at 7:38 p.m.
No Comments
Mayor Crist closed the public hearing at 7:38 p.m.
The second required public hearing will be held on January 26, 2016.
January 12, 2016
CC Regular Session Minutes
K
7. Consider/Discuss/Action on Resolution authorizing purchases for the
remount of Brush Truck 901. (Clayton Fulton)
RESOLUTION NO. 2016-1-137: A RESOLUTION OF THE CITY OF
ANNA, TEXAS APPROVING AND AUTHORIZING THE
MANAGER TO USE FIRE TRUST FUNDS FOR THE BOPH
TRUCK 901 REMOUNT PROJECT
MOTION: Mayor Crist moved to approve. Council er
seconded. Motion carried 7-0. �r
8. Consider/Discuss/Action regarding an Ordinancl%e
2015-2016 Budget (Clayton Fulton) ��
ORDINANCE NO. 710-2016: AN
ORDINANCE NO. 695-2015 ADOPT G
2015-2016 FISCAL YEAR; PR
SEVERABILITY, AND REPEA G C
AN EFFECTIVE DATE; AN G
OF THE CAPTION HER
MOTION: Council Member n
Dowd seconded. Dilrding.
9. Consider/Disc gar
allocation of ent
Police/Municipal
NA, TEX)
NAGER .
XTINGEN
NCE
ES; P
VTRTHE
the FY
SAVINGS,
]DING FOR
BLICATION
es moveItpprove. Council Member
-0.
din Resolution authorizing an
Appropriation for repairs to the
(Clayton Fulton)
6-1-138: A RESOLUTION OF THE CITY OF
APIWOVING AND AUTHORIZING THE CITY
ALLOCATE A PORTION OF THE FY 2016
ALLOCATION FOR REPAIRS TO THE POLICE
1UNICIPAL ANNEX BUILDING
Council Member Burr moved to approve. Council Member
►conded. Motion carried 7-0.
Briefing/Discussion regarding NTMWD wastewater charges (Clayton
Lulton)
Finance Manager Clayton Fulton reported to Council that since June of
2015, City staff has been working with NTMWD to verify the accuracy of
the Throckmorton wastewater meter and establish correct billings for the
2015 fiscal year. In November, Staff met with NTMWD to discuss the
final disposition of the FY 2015 wastewater charges. NTMWD agreed
to apply the minor adjustment that was warranted by their study to all
metered flows for FY 2015, and the City agreed to pay all outstanding
January 12, 2016
CC Regular Session Minutes
3
charges based on the adjusted flows. The net effect of these
agreements is that the City has an outstanding balance of $329,550 due
to NTMWD and $9,905 due to the City of Melissa for a total of $339,455.
Payment for the outstanding balance to NTMWD is due September 30,
2016.
11. Briefing/Discussion regarding submission of 2016 Ass
Firefighters Grant (AFG) application. (Chief Gothard)
Fire Chief Gothard briefed Council on the 2016 AFG
period opened on December 7, 2015, and will close
2016. The grant allows Departments to apply f
apparatus. The matching portion is set by the num
The Anna Fire Dept. serves less than 20,000 citi
contribution would be a 5% match.
Equipment Needs: The Department's S.
NFPA standard and were purchased in
parts are becoming obsolete. The E
Department's twelve S.C.B.
estimated at $100,000 with t epartn
Vehicle Needs: Is a c
serves as both a purr
quint apparatus Y
of $50,000.
eef9gKurrent
Ing wear and
replace the
and mask is
'000.
ulnt is an apparatus that
e estimated cost of a 75'
with the Department share
g construction hours. (Joseph Johnson)
Fr Joseph Johnson reported to Council the City's
outlined in the City of Anna Code of Ordinances,
inances, Section 22.
(W On weekdays and Saturdays, Construction may not take place
111W7:00 p.m. or before 7:00 am.
(b) Construction on Sunday is prohibited.
ork at any other time is prohibited unless an exception is made in
r tting through the issuance of a permit by the City Manager or designee
(Section 22.03 a) or if the work is by and for certain public entities (b).
A twelve-hour workday is advisable for construction work hours for a
number of reasons:
1) Projects are generally bid based upon a twelve-hour workday.
Shortening the work hours lengthens the project time, which
January 12, 2016 4
CC Regular Session Minutes
increases the number of days that leased equipment, crews, and
materials are onsite. This increases development costs and may
result in costs being passed on to the homeowner.
2) Decreased work hours increases the number of days that adjacent
property owners are inconvenienced by the construction. 'As
3) Some aspects of construction once started must be finis ith
a given day. For example, when the weather is cold concr as
longer cure time and contractors often need all 12 h in o
pour and finish the concrete. Another example d be a tr
related project that must be finished within ame fir (e.
installing a pavement transition or finishing pa ent s g).
This report is for informational purpos a
recommending changes to the work hou
13. CLOSED SESSION (EXCEPTIONS): U PFGov ode Chapter
551, the City Council may enter int sed sion to d' ss any items
listed or referenced on this ageA1&V9R11Qke fo i ceptions:
a. discuss or deliberate E omic Devel ent Negotiations: (1) To
discuss or deliberate re ing comme I or financial information
that the City ha ?de§551.087);
m a bu ' ss prospect that the City
seeks to have ey, or near the territory of the
City of An nd whic City is conducting economic
developme goti; or (2) To deliberate the offer of a financial
or other ince siness prospect described by subdivision
(1). ov discuss existing and potential
c ercia inespects.
b. nsuIt with I 1 counsel regarding pending or contemplated
I tion and/o n matters in which the duty of the attorney to the
Lentody under the Texas Disciplinary Rules of
onduct of the State Bar of Texas clearly conflicts with
551 of the Government Code (Tex. Gov't Code §551.071);
hanges to State law regarding municipal facilities.
c. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities.
d. discuss or deliberate personnel matters (Tex. Gov't Code); City
Manager annual review.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
January 12, 2016
CC Regular Session Minutes
5
MOTION: Council Member Barnes moved to recess into closed session
at 8:04 p.m. Council Member Bryan seconded. Motion carried 7-0.
Mayor Crist reconvened the open meeting at 8:37 p.m.
Consider/Discuss/Action on any items listed on the posted age
any closed session occurring during this meeting, as necessary.,
MOTION: Councilmember Beazley moved to take no action:
Member Barnes seconded. Motion carried 7-0.
MOTION: Council Member Dowd moved to adjourn
Crist seconded. Motion carried 7-0.
January, 2016.
Mayor Mike Crist
January 12, 2016 6
CC Regular Session Minutes
5b
MINUTES OF REGULAR MEETING OF THE
ANNA ECONOMIC DEVELOPMENT CORPORATION
Thursday, December 3, 2015
ECONOMIC
DEVELOPMENT
-,PP
The Anna Economic Development Corporation ("EDC) of the City of Anna met at 5:00' p.m.,
on Thursday, December 3, 2015, at the Anna City Hall Administration Building, 111 North
Powell Parkway (Hwy. 5), Anna, Texas.
1. Call to Order
In the absence of Connie Stump, President, and Alonzo Tutson, Vice President, a vote
was taken among the Directors to designate a person to conduct the meeting/act as the
presiding officer. Lee Miller nominated John Houcek. Doug Hermann second. Motion
passed (John Houcek — abstained).
John Houcek called the meeting to order at 5:40 p.m.; and after roll call and the
establishment of a quorum, the following items were presented to the Directors for their
consideration.
2. Roll Call and Establishment of Quorum.
Directors in attendance: John Houcek, Doug Hermann, Lee Miller, and Michael
Williams.
Directors in Abstention: Alonzo Tutson, Brent Thomas, and Connie Stump.
Others in attendance: Clark McCoy, legal counsel for EDC; Jessica Perkins Chief
Administrative Officer; and Sherilyn Godfrey, Secretary.
3. Consider/Discuss/Action regarding approving a resolution for a professional
services agreement with Birkhoff, Hendricks, and Carter for engineering
consulting.
A discussion was held and the
Schedule" that reads. -
"Compensation will be based on
expenses at invoice cost times a
mile. Multiplier may be adjusted
Directors objected to Exhibit "C, Payment
salary cost time
multiplier of 1.15,
as the economy
a multiplier of 2.35,
mileage at $0.60 per
changes and will be
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Community Development
Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and
will begin immediately after the conclusion of the meeting of the Anna Community Development Corporation.
IMPOR"RANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any orthe items listed on this agenda- whenever it si
considered necessary and legally justified Under the Opening Meetings Act. Disable persons who want to attend this meeting and
who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that
appropriate arrangements can be made.
12-03-2015 Regular E€3C Minutes.doc
presented to the OWNER for consideration and approval."
The Directors felt that a multiplier of 2.35 was an ambiguous amount of money
and wants a set per hour rate or rate fee schedule added to the agreement. The
Directors also requested that IRS/federal guidelines be used for reimbursement
of mileage and other out-of-pocket expenses, if applicable. Doug Hermann made
a motion to table this agreement. Lee Miller seconded the Motion. The matter
was tabled.
4. Consider/Discuss/Action regarding approving a resolution for a professional
agreement with Funderburgh Realty.
Staff would like to engage a real estate representative as the Board moves forward with
its search for land for a potential Tech Park. Staff has worked with David Funderburgh
over the last year on other projects and recommends procuring his services as a real
estate representative for the Anna Economic Development Corporation Board.
The board approved an agreement with Funderburgh Real Estate in August but a few
changes were made and presented to the board for approval.
Michael Williams made a motion to adopt the resolution and authorize the Chief
Administrative Officer to execute, on behalf of EDC, and subject to approval of form and
content by EDC's legal counsel, a contract with Funderburgh Real Estate Investment,
Inc., as further described in Exhibit "A", for professional consulting services for real
estate representation, said authority to include execution of all necessary documents to
consummate the business relationship with said consultant. John Houcek seconded the
motion. Motion passed.
5. Discussion regarding the potential relocation of Forced Performance.
Back in 2009, Jessica Perkins, was contacted by Robert Young, owner of Forced
Performance, regarding relocating his business to Anna. The company assembles
turbochargers but does not work on cars. The company is currently negociating location
and would like to meet with the EDC about a job creation incentive.
6. Closed Session.
a. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex.
Gov't Code §551.072).
b. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information that the
Board of Directors has received from a business prospect that the Board of
Directors seeks to have locate, stay, or expand in or near the territory of the City
of Anna and with which the Board is conducting economic development
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it si
considered necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and
who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that
appropriate arrangements can be made.
12-03-2015 Regular EDC Minutes.doc
negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1) (Tex. Gov't Code §551.087).
John Houcek read the foregoing into the record. Lee Miller made a motion to
move to Closed Session that was seconded by John Houcek. Motion passed
and the Board entered into Closed Session at 6:14 p.m. After discussing the
business at hand, Doug Hermann made a motion to adjourn Closed Session and
return to Open Session. Michael Williams seconded the motion. Motion passed,
and Closed Session was adjourned on Thursday, December 3, 2015 at 6:20
p.m.
7. Discussion and action on postponing of the January regular board meeting.
There is no conflict and the meeting will be held on January 7, 2016, unless notified to
the contrary.
8. Consider/Discuss/Action regarding minutes from October 1, 2015.
Lee Miller made a motion to accept the as written minutes. John Houcek seconded the
motion. Motion passed.
9. Adjourn.
John Houcek made a motion to adjourn the meeting. Michael Williams seconded the
motion and the meeting adjourned at 6:28 p.m.
APPROVED:
ATTESTED:
1�ee�
J
J60n Houcek Sherilyn of
esiding Officer for this meeting Secreta of
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it si
considered necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and
who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that
appropriate arrangements can be made.
12-03-2015 Regular EDC Minutes.doc 3
5c
MINUTES OF REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
Thursday, December 3, 2015
The Anna Community Development Corporation ("CDC") of the City of Anna met at
5:00, p.m., on Thursday, December 3, 2015, at the Anna City Hall Administration
Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas.
1. Call to Order
John Houcek, President, called the meeting to order at 5:04 p.m., and after roll call and
the establishment of a quorum, the following items were presented to the Directors for
their consideration.
2. Roll Call and Establishment of Quorum.
Directors in attendance: John Houcek, Doug Hermann, Lee Miller, and Michael
Williams.
Directors in Abstention: Alonzo Tutson, Brent Thomas, and Connie Stump_
A quorum was declared present and the floor was open for business.
Others in attendance: Clark McCoy, legal counsel for CDC; Jessica Perkins Chief
Administrative Officer; and Sherilyn Godfrey, Secretary.
3. Invocation and Pledge.
John Houcek gave the invocation and led the group in the Pledge of Allegiance.
4. Closed Session.
a. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072).
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development
Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and
will begin immediately after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it si considered
necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and who may
need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
12-03-2015 Regular CDC Minutes.doc 1
b. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information that the
Board of Directors has received from a business prospect that the Board of
Directors seeks to have locate, stay, or expand in or near the territory of the City
of Anna and with which the Board is conducting economic development
negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1) (Tex. Gov't Code §551.087).
John Houcek read the foregoing into the record. Michael Williams made a motion to
move to Closed Session that was seconded by Doug Hermann. Motion passed and the
Board entered into Closed Session at 5:08 p.m. After discussing the business at hand,
Doug Hermann made a motion to adjourn Closed Session and return to Open Session.
Lee Miller seconded the motion. Motion passed, and Closed Session was adjourned on
Thursday, December 3, 2015 at 5:29 p.m.
5. Consider/Discuss/Action regarding funds granted under a line of credit agreement
with Empowered Training Centre.
This matter was discussed in Closed Session. For the record, Clark McCoy, legal
counsel for the Anna Community Corporation, stated that this matter will appear on a
future agenda.
Michael Williams made a motion to take no action. Lee Miller seconded. Motion
passed.
6. Discussion/Update regarding the branding project with North Star.
Jessica Perkins stated that the project is still in research and/or information gathered
stage. The surveys included selected persons, business leaders, and a community -wide
survey on-line. Sometime in January the committee will meet with North Star to discuss
their conclusions and recommendations.
7. Discussion and action on postponing of the January regard board meeting.
There is no conflict and the meeting will be held January 7, 2016, unless notified to the
contrary. Lee Miller made a motion to take no action on this item. John Houcek
seconded the motion. Motion passed.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it si considered
necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and who may
need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
12-03-2015 Regular CDC Minutes.doc 2
8. Consider/Discuss/Action regarding minutes from October 1, 2015.
Lee Miller made a motion to accept the minutes as corrected. Michael Williams
seconded the motion. Motion passed.
9. Adjourn.
Doug Hermann made a motion to adjourn the meeting. John Houcek seconded the
motion and the meeting adjourned at 5:39 p.m.
APPROVED:
ATTESTED:
��eL A
J n Houcek '� Sherilyn ql(
resident of CDC Secretary of
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation
reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it si considered
necessary and legally justified under the Opening Meetings Act. Disable persons who want to attend this meeting and who may
need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
12-03-2015 Regular CDC Minutes.doc 3
5dl
MINUTES
ANNA PARK BOARD
SPECIAL MEETING
November 23, 2015
The Park Board of the City of Anna held a special meeting on Monday, November 23, 2015, at
7:00 p.m. at the Community Room of Anna City Hall Administration Building, located at 111
North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
Meeting called to order at 7:03 p.m. and establishment of quorum. Members present were
Jon Hendricks, Rene Martinez, Stan Carver, Ginny Finan, and Erin Cogar. Staff present was
Maurice Schwanke and Sarah Cox, representative for the Greater Anna Chamber of
Commerce.
2. Consider/Discuss/Action concerning the approval of a resolution approving a special event
application submitted by Sara Cox, representative for the Greater Anna Chamber of
Commerce regarding the request to sponsor a Christmas Parade" event to be held on
Saturday, December 12th, 2015. Preparation will start at approximately 9:00 a.m. with the
actual parade starting at 12:00 noon. A street block request has been submitted and
approved to close off Hwy 5 and Fourth Street (TX Dot approval) and the approval from the
Police Department and Planning & Development.
Sarah Cox, representing the Greater Anna Chamber of Commerce was present to answer
questions regarding the Christmas parade. After a brief discussion, a motion was made by
Ginny Finan, seconded by Stan Carver to approve the special event for the Christmas
parade. The motion carried.
3. Discussion: Park Updates
Mr. Schwanke gave a brief update regarding the parks. No action taken
4. Park Board Minutes
+ September 21, 2015
A motion was made by Erin Cogar, seconded by Stan Carver to approve Minutes of the
September 21, 2015 meeting. The motion carried.
5. Adjourn
A motion was made by Erin Cogar, seconded by Stan Carver to adjourn meeting. Motion
carried. The meeting adjourned at 7:22 p.m.
l
Maurice Schwanke
ATTEST: Director of Planning & Development
Park Board Minutes (Special) 11-23-15 doc Page 1 of 1 11-23-15
5d2
MINUTES
ANNA PARK BOARD
REGULAR MEETING
December 21, 2015
The Park Board of the City of Anna held its regular meeting on Monday, December 21, 2015, at
7:00 p.m. at the Community Room of Anna City Hall Administration Building, located at 111
North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
Meeting called to order at 7:03 p.m. and establishment to quorum. Members present were
Soh Hendricks, Stan Carver and Erin Cogar. Staff present was Maurice Schwanke and Matt
Lewis.
2. Review of potential park plan on land located in Anna Town Square.
Mr. Schwanke gave a presentation and discussion regarding the following items:
• Community Garden
• Pavilion (4000) , not gazebo
• Add Restroom as part of the Pavilion
• Playground 2-sails
• One -Way Parking
• Acreages
No action taken regarding the above items.
3. Park Updates
Mr. Schwanke introduced Matt Lewis, the new park superintendent.
4. Approve Park Board Minutes (Special Meeting)
• November 23, 2015
A motion was made by Erin Cogar, seconded by Stan Carver to approved Minutes of the
November 23, 2015 (special) meeting. The motion carried.
5. Adjourn
A motion was made by Stan Carver, seconded by Erin Cogar to adjourn meeting. Motion
Carried.
Maurice Schwanke
Director of Planning and Development
ATTES
Park Board Minutes 12-21-15 doc Page 1 of 1 12-21-15
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Review 2015 Annual Racial Profiling Report
SUMMARY:
Item No. 5e
City Secretary's use only
City Council Agenda
Staff Report
Date:
Staff Contact:
Fyhihitr
1 /26/2016
Chief Jenks
2015 Racial
Report
Profiling
Statutorily each year, the Police Department must submit a Racial Profiling
Report to the State of Texas and present that report to the Governing Body of the
City.
Attached is a copy of the Racial Profile Tier 1 Report generated by the Anna
Police Department. This is the same report that was submitted to the State
online: http://my.tcole.texas.gov/racial profile pdfs/085204 2015Report.pdf
STAFF RECOMMENDATION:
No action required
Anna, TX PD CONFIDENTIAL 1 / 1 / 2015 - 12/ 31 / 2015
Racial Profile Tier 1 HB3389
PLEASE NOTE: The official form does not allow for Other and Unknown In the Race or Ethnicity boxes on the
TCLEOSE website. Please contact TCLEOSE for instructions on how to resolve these Issues for 2012. This report
only includes traffic stops resulting in a citation, traffic stops resulting in a citation with an arrest, traffic stops
resulting in a warning with an arrest and field interviews that resulted in an arrest.
872 Citations only
8 Arrest only
55 Citations and Arrests
114
African
12
Asian
581
Caucasian
219
Hispanic
9
Middle Eastern
0
Native American
0
Other
0
Unknown
89 Yes
846 No
125 Yes
810 No
35 Yes
90 No
4. 935 Total
11. 935 Total
14. 935 Total
17. 935 Total
20. 125 Total
Report Created: 1/420161:51:03PM 1 Of 1
Powered by: 4. braZOS
txchnolo(ry
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Item No. 5f
City Secretary's use only
City Council Agenda
Staff Report
Date: 1 /26/2016
Staff Contact: Chief Jenks
Exhibits: 2015 State Seizure
Account Report
Review 2015 Annual Police Seizure Account Report
SUMMARY:
Statutorily each year, the Police Department must submit an Asset Forfeiture
Report to the State of Texas and present that report to the Governing Body of the
City.
Attached is a copy of the Chapter 59 Asset Forfeiture Report by Law
Enforcement Agency. This is the same report that was submitted to the State
online.
STAFF RECOMMENDATION:
No action required
FY 2015
CHAPTER 59 ASSET FORFEITURE REPORT
BYLAW ENFORCEMENT AGENCY
Agency
Anna Police Department
Mailing Address
101 S. Powell Pkwy
City
Anna
State
TX
Zip
75409
Phone Number (972) 924-2848
Fiscal Begining Month October
Fiscal Ending Month September
Fiscal Year 2015
NOTE: PLEASE ROUND ALL FIGURES TO NEAREST WHOLE DOLLAR
I. SEIZED FUNDS PURSUANT TO CHAPTER 59
A) Beginning Balance:
B) Seizures During Reporting Period:
1) Amount seized and retained in your agency's custody
2) Amount seized and transferred to the District Attorney pending forfeiture
3) Total Seizures
C) Interest Earned on Seized Funds During Reporting Period:
D) Amount Returned to Defendants/Respondents:
E) Amount Transferred to Forfeiture Account:
F) Other Reconciliation Items:
Description:
G) Ending Balance
It. FORFEITED FUNDS AND OTHER COURT AWARDS PURSUANT TO CHAPTER 59
A) Beginning Balance: $7,587.11
B) Amount Forfeited to and Received by Reporting $3,503.00
Agency (Including Interest) During Reporting Period:
C) Interest Earned on Forfeited Funds During $72 94
Reporting Period:
D) Amount Awarded Pursuant to 59.022: $0.00
E) Amount Awarded Pursuant to 59.023: $0.00
F) Proceeds Received by Your Agency From Sate of $12,834.00
Forfeited Property:
G) Amount Returned to Crime Victims: $0.00
H) Other Reconciliation Items: $0.00
Description:
$7,587.11
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7,587.11
1) Total expenditures of Forfeited Funds During Reporting Period:
$5,775.09
J) Ending Balance:
$18,221.96
III. OTHER PROPERTY
A) MOTOR VEHICLES (Include cars, motorcycles, tractor trailers,etc.)
1) Seized:
0
2) Forfeited to Agency:
0
3) Returned to Defendants/Respondents:
0
4) Put into use by Agency:
0
B) REAL PROPERTY (Count each parcel seized as one item)
1) Seized:
0
2) Forfeited to Agency:
0
3) Returned to Defendants/Respondents:
0
4) Put into use by Agency:
0
C) COMPUTERS (Include computer amd attached system oomponents,such as printers and monitors, as one item)
1) Seized:
0
2) Forfeited to Agency:
0
3) Returned to Defendants/Respondents:
0
4) Put Into use by Agency:
0
D) FIREARMS (Include only firearms seized for forfeiture under Chapter 59. Do not Include weapons disposed under Chapter 18)
1) Seized:
0
2) Forfeited to Agency:
0
3) Returned to Defendants/Respondents:
0
4) Put into use by Agency:
0
E) Other Property
Description Seized Forfeited to Agency Returned to put into use by Agency
cY
0 0 0 0
IV.FORFEITED PROPERTY RECEIVED FROM ANOTHER AGENCY
A) Motor Vehicles:
0
B) Real Property:
0
C) Computers:
0
D) Firearms:
0
E) Other:
0
V. FORFEITED PROPERTY TRANSFERRED OR LOANED TO ANOTHER AGENCY
A) Motor Vehicles:
0
B) Real Property: 0
C) Computers: 0
D) Firearms: 0
E) Other: 0
VLEXPENDITURES
A) SALARIES
1) Increase of Salary,F_xpense or Allowance for Employees (Salary Supplements): $0.00
2) Salary Budgeted Solely From Forfeited Funds: $0.00
3) Number of Employees Paid Using Forfeiture Funds: 0
4) TOTAL SALARIES PAID OUT OF CHAPTER 59 FUNDS: $0.00
B) OVERTIME
1) For Employees Budgeted by Governing Body:
$0.00
2) For Employees Budgeted Solely out of Forfeiture Funds:
$0.00
3) Number of Employees Paid Using Forfeiture Funds:
0
4) TOTAL OVERTTIME PAID OUT OF CHAPTER 59 FUNDS:
$0.00
C) EQUIPMENT
1) Vehides:
$0.00
2) Computers:
$0.00
3) Firearms, Protective
Body Armor, Personal
$0.00
Equipment
4) Furniture:
$0.00
5) Software:
$0.00
6) Maintenance Costs:
$0.00
7) Uniforms:
$0.00
8) K9 Related Costs:
$0.00
9) Other.
$2,489.89
Description:
Replacement emergency lights for police patrol vehicle
10) TOTAL EQUIPMENT PURCHASED WITH CHAPTER 59 FUNDS: $2,489.89
D) SUPPLIES
1) Office Supplies: $0.00
2) Mobile Phone and Data $0.00
Account Fees:
3) Internet: $0.00
4) Other. $0.00
Description:
5) TOTAL SUPPLIES PURCHASED WITH CHAPTER 59 FUNDS: $0.00
E) Travel
1) In State Travel
a) Transportation:
$0.00
b) Meals & Lodging:
$0.00
c) Mileage:
$0.00
d) Incidental Expenses:
$0.00
e) Total In State Travel:
$0.00
2) Out of State Travel
a) Transportation:
$0.00
b) Meals & Lodging:
$0.00
c) Mileage:
$0.00
d) Incidental Expenses:
$0.00
e) Total Out of State Travel:
$0.00
3) TOTAL TRAVEL PAID OUT OF CHAPTER 59 FUNDS
Total Travel Paid Out of Chapter 59 Funds: $0.00
F) TRAINING
1) Fees (Conferences, $0.00
Seminars):
2) Materials (Books, CDs, $0.00
Videos, etc.):
3) Other: $0.00
Description:
4) TOTAL TRAINING PAID OUT OF CHAPTER 59 FUNDS: $0.00
G) INVESTIGATIVE COSTS
1) Informant Costs:
$0.00
2) Buy Money:
$0.00
3) Lab Expenses:
$0.00
4) Other:
$0.00
Description:
5) TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 FUNDS: $0.00
H) PREVENTION / TREATMENT PROGRAMS / FINANCIAL ASSISTANCE / DONATIONS
1) Total PreventionfTreatment Programs (pursuant to 59.06 (d-3(6), (h), Q) ): $0.00
2) Total Financial Assistance (pursuant to Articles 59.06 (n) and (o) ): $0.00
3) Total Donations (pursuant to Articles 59.06 (d-2)): $0.00
4) TOTAL PREVENTIONITREATMENT PROGRAMS/FINANCIAL ASSISTANCE/DONATIONS (pursuant to Articles 59.06 $0.00
(d-3(6)),(h).G).(n).(o),(d-2)):
1) FACILITY COSTS
1) Building Purchase:
$0.00
2) Lease Payments:
$0.00
3) Remodeling:
$0.00
4) Maintenance Costs:
$0.00
5) Utilities:
$0.00
6) Other:
$0.00
Description:
7) TOTAL FACILITY COSTS PAID OUT OF CHAPTER 59 FUNDS: $0.00
J) MISCELLANEOUS FEES
1) Court Costs: $0.00
2) Filing Fees: $0.00
3)lnsurance: $0.00
4) Witness Fees (including $0.00
travel and security):
5) Audit Costs and Fees
(including audit $0.00
preparation and
professional fees)
6) Other: $0.00
Description:
7) TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS:
K) PAID TO STATE TREASURY / GENERAL FUND / HEALTH & HUMAN SEVICES COMMISSION
1) Total paid to State Treasury due to lack of local agreement pursuant to 59.06 (c): $0.00
2) Total paid to State Treasury due to participating in task force not established in accordance with 59.06 (q)(1): $0.00
3) Total paid to General Fund pursuant to 59.06 (C-3) (c) (Texas Department of Public Safety only): $0.00
4)Totel forfeiture funds transferred to the Health and Human Services Commission pursuant to 59.06 (p): $0.00
5) TOTAL PAID TO STATE TREASURY/ GENERAL FUND/ HEALTH It HUMAN SERVICES COMMISSION OUT OF $0.00
CHAPTER 59 FUNDS:
L) TOTAL PAID TO COOPERATING AGENCY(IES) PURSUANT TO LOCAL AGREEMENT
TOTAL PAID TO COOPERATING AGENCY(IES) PURSUANT TO LOCAL AGREEMENT: $3,285.20
M) TOTAL OTHER EXPENSES PAID OUT OF CHAPTER 59 FUNDS WHICH ARE NOT ACCOUNTED FOR IN PREVIOUS CATEGORIES
TOTAL OTHER
EXPENSES PAID OUT
__ ---OF CHAPTER 59- FUNDS .___._.._..
WHICH ARE NOT $0.00
ACCOUNTED FOR IN
PREVIOUS
CATEGORIES:
Description:
N) TOTAL EXPENDITURES
TOTAL EXPENDITURES:
$5,775.09
AUDITOR/ TREASURER/ACCOUNTING PROFESSIONAUPREPARER
CERTIFICATION
By pressing "Save" below using your email address and password account access, and pursuant to the terms of service, you certify that you swear or
affirm that the Commissioners Court, City Council or Head of Agency(tf no governing body) has requested that you conduct the audit required by
Article 59.06 of the Code of Criminal Procedure and that upon diligent inspection of all relevant documents and supporting materials, you believe that
the information contained in this report is true and correct to the best of your Knowledge.
AUDITOR/ TREASURER/
ACCOUNTING
PROFESSIONAL/ Clayton Fulton
PREPARER
SIGNATURE:
TITLE: Finance Director
HEAD OF AGENCY CERTIFICATION
By pressing "Submit' below using your email address and password account access, and pursuant to the terms of service you swear or affirm, under
penalty of perjury, that you have accounted for the seizure, forfeiture, receipt, and specific expenditure of all proceeds and property subject to
Chapter 59 of the Code of Criminal Procedure, and that upon diligent inspection of all relevant documents and supporting matedals,this asset
forfeiture report is true and correct and contains all information required by Article 59.06 of the Code of Criminal Procedure. You further swear or
affirm that, to the best of your knowledge, all expenditures reported herein were lawful and proper, and made in accordance with Texas law.
HEAD OF AGENCY Kenneth L Jenks
SIGNATURE:
TITLE: Chief of Police
DATE: 12/16/2015
Comments
CITY OF ANNA, TEXAS
Item No. 5j.
City Secretary's use only
City Council Agenda
Staff Report
Date: January 26, 2016
Staff Contact: Maurice Schwanke
Exhibits: Yes.
AGENDA SUBJECT:
Approve a Resolution Approving a Facilities Use Agreement with the Anna
Sports Group for 2016 and Authorizing the City Manager to Execute Same.
SUMMARY:
Attached is a Resolution authorizing the renewal of the Facilities Use Agreement
with the Anna Youth Sports Association for 2016. The Anna Sports Group is set
up to provide fundamental sports for children ages 5 to 18 years The 2016
Agreement is identical to the 2015 Agreement.
STAFF RECOMMENDATION:
Approval of Resolution and Agreement
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FACILITI
AGREEMENT WITH THE ANNA SPORTS GROUP FOR 2016, AND AUT IZII
THE CITY MANAGER TO EXECUTE SAME.
WHEREAS, the Anna Sports Group (ASG) is set up to provide fun
children ages 5 to 18 years ; and, A
WHEREAS, ASG's goal is to provide a basic knowledge of spo
instill teamwork and good sportsmanship into every player; and,
WHEREAS, ASG desires to use facilities owned by
their programs; and,
WHEREAS, the City desires to enter into a F
that formally authorizes the ASG to use City
NOW THEREFORE, BE IT RESOLVED
ANNA, TEXAS THAT:
The recitals set forth above
Section 2. The
Agreement attacf
same.
570
operate
the "Agreement")
rograms.
OUNCIL OF THE CITY OF
d herein for all purposes as if set forth in full.
City of Anna, Texas hereby approves the
and authorizes the City Manager to execute
e City of Anna, Texas, on this 26t" day of January,
APPROVED:
Mayor Mike Crist
FACILITIES USE AGREEMENT
This Facilities Use Agreement (this "Agreement") is made by and between the
(the "City") and the Anna Sports Group ("ASG"), a Texas nonprofit associaticy
are collectively referenced in this Agreement as "the Parties." 2
FOR AND IN CONSIDERATION of the mutual promises and
Parties agree as follows:
The City agrees to permit the use of its facilities common]
field, the Johnson Park baseball/softball fields, and the Sla
(collectively, the "Spring Ball Facilities") for ASG'
Season. The Spring Baseball and Softball Regth ea
and shall consist of the regular season games a 7axi
Spring Bas
kall
Anna, T
pity and
the
Shse Park baseball
a aseball/softball fields
e and Softball Regular
arch 1 through July 31
post -season tournaments.
Creek Park without orior
approval from the City. Any request by ASG I
field usage Ber July 31 for the Spring Baseball
and Softball Regular Season will be d een th ity and ASG. "Regular Season" is
defined as actual regular season g an st- naments, not including practices, try-
outs, scrimmages, or preseason es. T City agrees that with the exception of the fields at
Slayter Creek Park, ASG shall h rio ' use of the Spring Ball Facilities for team practices
during the regular season from 5:00 9:30 p.m. Monday through Friday, and from 9:00 a.m.
to 9:30 p.m. on Saturday shall provide the City with the regular season practice
schedule for each field.
The City a Ilo a and manage the concession buildings at Sherley Park,
Johnson P , and yter ark (collectively, the "Concession Buildings") in connection with
athletic nts th during the term of this Agreement, except that the Anna Athletic Booster
Club sha tion to use the Concession Buildings in connection with UIL baseball
a al es sponsored by Anna ISD. All concession operations shall be in compliance with
is sta d local health codes and ASG shall obtain any required health permits prior to
s use cAhe ConWsion Buildings. ASG agrees to pay the City a flat fee of $1,000 for the entire
alen year or $ 0 per quarter. Such payment(s) shall be due on February 27th or (if made on
N
ly basis) the first payment is due on February 27th with additional quarterly payments due
y of April, July, and October. In the event ASG does not provide concessions for athletic
t occur during the term of this Agreement, the City may authorize other organizations to
anage the Concession Buildings to provide concessions at those events.
1
ASG acknowledges that its use of the Spring Ball Facilities and Concession Buildings (collectively,
the "Park Facilities") under this Agreement is non-exclusive and that the City has final authority
over the scheduling of all Association use (including games and team practices) of the Park
Facilities under this Agreement. ASG shall provide the City with the schedule of g ch
regular season at least two weeks prior to the start of each regular season. Pt as d
below, ASG may reschedule regular season games provided that, the auth d Associat
representative notifies the City of the schedule change in advance, and e e does n
interfere with another previously scheduled use of the Park Facilities. A all n hedule
reschedule aames to be Dlaved on the athletic fields at Slavter Creek P without Dr q 1
from the City.
IV.
The non-exclusive use by ASG of the Park Facilities
Agreement between the City of Anna and Anna
Agreement") executed by said parties on March 20,
conflict between the Parties' obligations under this
Interlocal Agreement, the City's obligations rdama
Agreement and the City shall not be liable for
any such conflict.
Not withstanding anything in this
and yield to any and all repairs,
the City to preserve, repair, maintain,
operated by the City.
occasioned by any suc Rp�airm
games
e t an Interlocal
I trict ("Interlocal
de To the extent of any
C' obligations under the
yield to the Interlocal
e caused or occasioned by
,land
use of the Park Facilities shall be subject to
and construction activities, deemed necessary by
ind the Park Facilities or any public facilities owned or
be liable for any damages that may be caused or
Lpr construction activity.
one year from January 1, 2016 through December 31,
inatfilLof this Agreement, ASG and the City may negotiate a new agreement. ASG
30 daW remove movable equipment that it owns that is not of a permanent nature,
ination 61 this Agreement. Nothing herein shall prohibit the City from entering into
use agreements with other organizations provided that other such agreements do not
with this Agreement. The City reserves the right to utilize the Park Facilities at all times
.kn when the City's use would unreasonably interfere with Association regular -season
at have been properly scheduled in accordance with this Agreement.
VIII.
W
ASG shall not assign this Agreement nor shall it sublease or rent out any property of the City. This
provision includes sports camps and tournaments. Due to the necessity of inter -league play in
order to compete some leagues, ASG shall insure that an Association team is scheduled for each
game played on any part of the Park Facilities. w
10
ASG shall not engage in any business on any part of the Park Faci ' or ything
connection therewith which shall be in violation of any existing state deral law I
ordinances, or use the same in such manner as to constitute a ance. e col of
admission or "gate" fees by ASG is permissible, for no more than to ments r special
events per calendar year, as Ion as ASG makes the request to e Ci rova east two
weeks prior to the start of the tournament or special event. n a th location of
such admission access points shall not prevent or impede er park ers cessing other
common or general areas of the park, including but no mite s. he collection of
tournament entry/registration fees by ASG is permissible.
ASG SHALL INDEMNIFY AND HOLD HAR
EMPLOYEES FROM ANY AND ALL CL
PERSONAL INJURY AND PROPE
RELATED TO, ARISING OUT OF, A
OR ANY OF ITS MEMBERS OR TICIP
policy in the amount of at least illi
additional insured on its said olicy. E
or protection afforded to ici fi
of the first regular seas identifie this
of such insurance iss by the in r. T
insured and that the surer must ovide
cancellation of tbepoli
ASG sh
mai
I SS THE CI , ITS AGENTS, OFFICIALS AND
jNS
OJBO Y INJURY, ILLNESS, DEATH,
AOTHER CLAIMS IN ANY WAY
WITH ANY ACTIVITIES OF ASG
S. ASG shall maintain a general liability insurance
llars($1,000,000) and shall name the City as an
rage shall contain no special limitations on the scope
cers and employees. At least two weeks in advance
pement, ASG must provide the City with a certificate
certificate shall state that the City is an additional
at least 30 days notice to the City prior to the
1:/ P
a7hn
a names, addresses and phone numbers of all Association officers
d erweeks after election or appointment. ASG shall furnish to the City
all coaches and other participants including names, addresses and
numb h persons and a listing of the full schedule for the season. The
all be suin four weeks after completion of registration and the full schedule
submitted at least two weeks prior to the first regular season game. ASG shall also submit
of all contracts, if any, entered into by ASG for any of its operations related to the Park
Cincluding but not limited to concessions, umpires/referees, equipment rentals, and field
XII.
3
Within 60 days of the end of the calendar year, ASG shall submit to the City Manager ASG's
annual financial report for the prior year which shall include the revenue collected and
expenditures that occurred during the reporting period, and the reporting period ending balance of
any bank accounts operated by ASG. w
Ia"
ASG shall conduct criminal background checks on all of its volunteers
but not limited to coaches, board members, and any other person actin,
any organization directly overseeing ASG's youth activities. ASG shal
for Youth Sports to conduct such checks or a reputable company licer4
ce
to
conduct such checks. These checks shall be conducted prior t the ing of regular
season and shall remain valid for the calendar year. ASG s adop p a criminal
background check policy to be used for determining an indi al's eli Hity or otherwise
participate in its youth activities. Should an individual be di alifi ult the check, ASG
will prohibit that individual from serving in any capacity with ctivitie ASG shall establish a
policy as to how its criminal background checks wil cessed and wi ay for the cost of each
check. ASG shall furnish to the City a listing of pe th ccessfully undergone a
criminal background check prior to the beginnof any in ua nvolvement with any youth -
related activities. An Association Board Mem shall sign t listing for final verification of the
actions taken by ASG.
ASG shall furnish in writing to thel
designated as ASG's "Field Man
responsibility of a Fie
Representative" before schedu
the City Manager. W this Agre
consult with a Field M ger, or of
the Field Mana mu lely rely
any contra�naci
or
enforcem
h es, addresses, and telephone numbers of persons
In the case of inclement weather, it shall be the
ontact and discuss field playability with a "City
m id Representative(s) to be designated in writing by
it pr vides for a City Representative to make a decision,
ise act in connection with ASG's use of the Park Facilities,
the decision or action of a City Representative, subject to
City Manager or a licensed peace officer acting in a law -
play and all other operations on any part of the Park Facilities by 11:00 p.m.,
ten permission to go beyond 11:00 p.m. from the City's Representative. ASG
nsibility to turn off all field lighting.
ASG awes to pay the City a fee of $0 per resident player and $10 per non-resident player per
regular season for those leagues/teams scheduled to play on any part of the Park Facilities. This
4
fee is due to the City within two weeks after the start of each regular season. ASG shall pay a
10% late fee in addition to any fees paid after the due date.
XVII.
The Parties shall have the obligations and shall abide by the standards set
referenced exhibits as qualified herein. The City's obligations as to mainte
Facilities shall be limited to providing the Park Facilities in a reasonably use I
to weather and other factors beyond the City's control. Notwithstanding an
the Parties understand and agree that by entering into this Agreement, it)
the _q
of the F
tion, sub
hareem,
immunities or limitations of liability available to it under the law and t s obli ns as -Worth
in this Agreement are not intended to create and do not create any d r s and of are that a
municipality would not otherwise be required to meet to avoid liabilit un xas la a nature
of this Agreement is to allow ASG limited use of certain Ci faci pro ' d that ASG
observes the various obligations, restrictions, and limitati set fort ere id obligations,
restrictions, and limitations are not in the nature of service rovi Cit . All services that
ASG provides and that relate to its use of facilities under emen re services that ASG
provides exclusively to its members and participa while this Agr ent governs to some
extent the manner in which said services are to ovi e derstand and agree that
ASG is not providing and shall not provide any ods or ser s to City under this Agreement.
It is further understood and agreed to by the P es that this ement is not a contract subject to
Chapter 271, Subchapter I. of the Texas Loca vernment e. This Agreement is intended to
be exclusively between and to benefi e and A and the Parties do not intend that
any third party should benefit from Agr en any rights or claims hereunder. It is
especially provided and agreed nd be en ASG and the City that the exhibits referenced
below shall be part of this Agreem s if out in their entirety said exhibits being:
EXHIBIT A — F
ings Maintenance
This Agr n me effective unless and until ASG provides the City with a true and
co op certificate issued by the Office of the Texas Secretary of State —or other proof
sfa to City —that ASG has properly filed with said Office a statement appointing an
gent a orize ceive service of process in accordance with Vernon's Ann.Texas Civ.St. Art.
396- 1, Sec.1 (a), et seq., as amended (the "Agent"). ASG shall thereafter provide the City
opy, upon filing, of any amendment(s) to such statement that occur during the term of this
A ent and for two years thereafter. Further, ASG shall take all necessary steps to assure that
the as been provided written notice of the identity and the mailing address and the physical
addres of the Agent. The obligations in this paragraph shall survive for two years after the
termination of this Agreement.
5
XIX.
Any violation by ASG of any of the provisions of this Agreement shall result in the termination of
this Agreement and the City's obligations hereunder once the City has provided ASG with sufficient
time to cure such violation after the City provides written notice of such violation. In ny
such violation relates to nonpayment or untimely payment by ASG of any sums here
ASG shall have 60 days after the City provides said notice in which to cure th lation, or s
other time as agreed to by the Parties in writing. In the event said viola 'on r other th
nonpayment or untimely payment by ASG, ASG shall have 30 days afteCty ides s
notice in which to cure said violation, or such other time as is agreed to�#,!"PartL�ies i in
Notices required to be provided under this Agreement shall be se
receipt requested, and shall be considered to have been provid
following addresses:
If to the City:
City Manager
City of Anna
111 N. Powell Parkway
City of Anna, Texas 75409
SPORTS GROUP:
Association President
G
it 'return
g to the
EXHIBIT A
FACILITIES MAINTENANCE
1. The City shall maintain the turf area of all athletic fields.
The City shall maintain all back -stops, fences, and gates.
The City shall maintain all bleachers and dugouts.
The City shall maintain the ball field lighting systems.
The City shall be responsible for the maintenance of any irrigation
The City shall be responsible for hauling off trash that
dumpsters.
ASG shall provide all bases, pitching plates, soccer
game play. All soccer goals provided by ASG
turf areas at the conclusion of each practice ml
goals, and other game -play equipment ow by
removal of any part of the Park Facilities nd sh
Facilities maintain the Park Facilities in go nd s;
any poor, damaged or unsafe con t rk
Representative of same.
OW othelffquipment required for
rved to t dge of the maintained
t , pitching plates, soccer
G 7 not permit any damage or
times during its use of the Park
tion. If at any time ASG discovers
s, it shall immediately notify a City
Unless otherwise provided 911 ASG shall perform all pre -season infield clay
maintenance to include adding enovation, and cutting infield areas and base paths.
The City shall provid kbKeCi
intenance. ASG shall build the pitcher's mounds if
needed. The City provisoil, etc. to be used in leveling or backfilling low
areas when deem ecessary
, ASG shall regularly drag and maintain the infields in a
ded by the City, ASG shall mark all foul lines, boundary lines, and other
game play.
'Ro ng se by ASG of the athletic fields at Slayter Creek Park, ASG shall ensure that the
athl fields infields, home plate, bases, base lines, pitcher's mound, etc.) are returned to
an eptable ondition for use by other organizations consistent with the City's policies for
etic field maintenance. ASG shall not adjust or allow any adjustment of the athletic fields at
Ster Creek Park that create bases or baselines inside a grass infield. ASG shall not make or
a any other alterations or adjustments to the athletic fields at Slayter Creek Park that are
inco istent with the use required by the Anna ISD for their UIL baseball and softball practices
and games.
12.ASG shall be responsible for maintaining all Park Facilities areas and all adjacent
grounds in a litter -free condition during its use of the Park Facilities. All litter shall be
placed in the bins, cans, and receptacles provided by the City. The City shall provide
pick up for these receptacles.
13.ASG shall be responsible for cleaning the City owned restroom facilities ad
Facilities and shall provide all necessary supplies, during and immediately
Park Facilities.
14.ASG shall not perform any maintenance to any turf area or make a
Facilities without written permission from the City.
15.ASG shall be responsible for securing the Park Facilities at
play. This includes, but is not limited to, locking all gate
building lighting, and field lighting.
16.ASG shall prohibit its coaches/players from hitting base
the natural course of a game. Failure to e
costs associated with the repairs of the fencinfor
17. If ASG desires to request any special park
the City for tournaments or other special E
least two weeks prior to the start off
Ir to the'l
its use of
Riening of
all interior
ce unless it occurs in
in ASG incurring the
er special services be provided by
;t shall be submitted to the City at
EXHIBIT B
FIELD INSPECTION AND CLOSURE
Reasons for Athletic Field Closure
1. It is raining or there is a threat of lightning or other dangerous wea Condit t
game time.
2. Baseball/softball infields, outfields, soccer fields, or other turf ar s a o wet.
3. Athletic Fields need to be closed in the interest of p pant ty and
preservation of good playing surfaces.
City's General Procedures for Athletic Field Closure (these are al procedu es for
(Weekdays)
1
2
3
C!
it
Inspect Athletic Fields by 3:00 p.m.
Make -decision based upon field co
Consult with the appropriate Field
the field(s).
Should ASG's Field Manager an
the City Representative shall be fi
Check weather andy,, n
p.m. When necesCi
affected.
ther.
ee, about the status of
e City ReprUpntative not agree, the decision of
evenin,gphen fields will be in use after 6:00
hNoWlIff will come in and close the fields
on Friday and by 7:00 a.m. on Saturday.
m fi d condition or weather at the time if possible.
Friday is not possible, a City Representative familiar with
ike decisions on field closure as needed throughout the
will consult with ASG's Field Manager about the status of the
pnufield Manager and a City Representative not agree, the decision of
City Representative shall be final.
The primary responsibility for making field closure decisions rests with the City
Representative responsible for Athletic field maintenance. However, to the extent a Field
Manager observes any weather condition or condition of the field or Park Facilities that
threatens safe play, the Field Manager must stop play until the condition has ceased or
been repaired and the condition is no longer a threat to safety.
The appropriate Association's Field Manager has the responsibility to inform ASG and
the participants about the field closure decision.
1
EXHIBIT C
CONCESSION BUILDINGS MAINTENANCE
ASG shall appoint a Concession Buildings manager who shall be res
maintenance and operation on ASG's concession operations and for coq
policies outlined in this Exhibit "C". A�
ASG shall be responsible for cleaning the interior of the building a
event. Cleaning shall include but is not limited to the following: A
All food products and all opened pre -packaged food
from the building. Unopened pre -packaged food left
storage area off the floor and stored in a manner th�
rodents, roaches or other vermin.
All countertops, tables, and other surfaces shall be w
product. Any stains, dirt, grease, or food
coverings shall also be removed and surf s shall
All floor spills shall be mopped and clea
The entire floor area shall be swept cl
from the building.
All trash containers must be
placed in the trash dumps
Barbeque grills and propane
ASG shall be res
evening of play, c
windows and turni
ITble foT
nce with
r
removed
aced in the
or access by
� disinfectant cleaning
Is, doors, and window
a disinfectant cleaning product.
roduct residue shall be removed
Id
fi clean plastic liner. All trash must be
the City located in the parking lot.
shall not be stored in the Concession Buildings
Concession Buildings at the end of each day or
,but is not limited to, locking all doors and service
lighting.
darnaff or removal of any part of the Concession Buildings, the
and shall at all times maintain the buildings, equipment and
ition. If at any time ASG discovers any poor, damaged or unsafe
ilities or equipment, it shall immediately notify the City of same.
responsible for maintaining all Concession Building and all adjacent grounds in a
I during its use of the facilities. All litter shall be placed in the bins, cans, and
by the City.
shall be prohibited from performing any maintenance or making any modifications to the
lities without written permission from the City.
CITY OF ANNA, TEXAS
Item No. 6
City Secretary's use only
City Council Agenda
Staff Report
Date: January 26, 2016
Staff Contact: Maurice Schwanke
Exhibits: Yes
AGENDA SUBJECT:
Conduct a (2nd) Public Hearing on the voluntary annexation of a 21.4 acre tract of
land located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc.,
owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract
No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd.,
owner); a 15 acre tract of land located in the Jonathan Douthit Survey, Abstract
No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in
the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton
Survey, Abstract A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20
Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey,
Abstract No.A0899 (William & Nora Steward, owners).
SUMMARY:
In November of 2010 the City Council accepted and approved non -annexation
development agreements with Charles Apts. Inc. on 21.4 acres of Land, the
Bhagat Holdings Ltd on 47.6 acres of land, the McGuffey Living Trust on 15
acres of land, the Anna Outer Loop Ltd on 56.1 acres of Land and the Stewart
William D & Nora Yvonne on 15.4 acres of land. The properties owned by the
Stewarts and the Anna Outer Loop Ltd. are located at the northeast corner of
Central express and the Collin County Outer Loop (Seminole 20 Ltd.). The
properties owned by Charles Apts. Inc. and Bhagat Holdings Ltd. are located on
the south side of SH 121, and the property owned by McGuffey Living Trust is
located at the northwest corner of FM 545 and FM 2862
The agreements with Charles Apts. Inc., Bhagat Holdings Ltd. and the Stewart
William D & Nora Yvonne expired in 2011 and the agreements with Anna Outer
Loop Ltd (Seminole 20 Ltd.) and McGuffey Living Trust expired in December of
2015.
Per the terms of the agreements, the respective owner are deemed to have
properly filed with the City a petition consenting to voluntary annexation of the
respective properties to be completed upon or after the end of the term.
STAFF RECOMMENDATION:
This is the second of 2 public hearings required when annexing land. It is the
recommendation of the Staff that the City Council act on these agreements to
ensure protection of land uses adjacent to Hwy 75, north of Collin County Outer
Loop, and the Sam Rayburn Memorial Highway.
EXHIBIT A
Location — East of Sam Rayburn Memorial Hwy at Collin County Outer Loop
EXHIBIT B
Location — East of Sam Rayburn Memorial Hwy and east of FM 2862
EXHIBIT C
Location — Northwest corner of the intersection of FM 2862 and FM 545
0111MI
■
■
■
■
a
_ MCGLJWFEY
f
EXHIBIT D
Location — Northeast corner of the intersection of US 75 and Collin County Outer Loop
EXHIBIT E
Location — Northeast corner of the intersection of US 75 and Collin County Outer Loop
EXHIBIT B
ANNEXATION SERVICE PLAN
POLICE PROTECTION
On the effective date of annexation, the City of Anna, Texas and its Police Department
will provide police protection to the newly annexed area at the same or similar level of
service now being provided to other areas of the City of Anna, Texas with similar
topography, land use, and population density within the newly annexed area.
FIRE PROTECTION
On the effective date of annexation, the City of Anna, Texas and its Fire Department will
provide fire protection to the newly annexed area at the same or similar level of service
now being provided to other areas of the City of Anna, Texas with similar topography,
land use, and population density within the newly annexed area.
EMERGENCY MEDICAL SERVICES
On the effective date of annexation, the City of Anna, Texas, through its contract with
Collin County or another service provider, will provide emergency medical services to
the newly annexed area at the same or similar level of service now being provided to
other areas of the City of Anna, Texas with similar topography, land use, and population
density within the newly annexed area.
SOLID WASTE COLLECTION
On the effective date of annexation, the City of Anna, Texas, through its contract with
Bradshaw and Son or another service provider, will provide solid waste collection to
residents and businesses in the newly annexed area (to the extent that the service
provider has access to the area to be serviced) at the same or similar level of service
now being provided to other areas of the City of Anna, Texas with similar topography,
land use, and population density within the newly annexed area. Such service will be
provided in accordance with existing City policies and Ordinances, and only upon
payment of any required deposits and the agreement to pay lawful service fees and
charges for solid waste collection.
Residents and businesses of the newly annexed area that have existing contracts with
solid waste service providers have two years from the date of annexation or until the
termination date of the existing contract, whichever is sooner, to begin solid waste
Page 1 of 4
collection service through the City. Solid waste collection is mandatory for City of Anna
residents and businesses operating within the city limits.
WATER AND WASTEWATER FACILITIES
On the effective date of annexation, any and all water or wastewater facilities owned by
the City of Anna, Texas at the time of annexation shall be maintained and operated by
the City of Anna, Texas. Of such facilities, the City will maintain the water distribution
and wastewater collection main lines. All water and wastewater service lines, shall be
maintained by the property owner served by the service connection.
Residents and owners of property in newly annexed areas that are located within the
City's water or wastewater CCN will be offered water and wastewater service in
accordance with City policies and ordinances in existence at the time of annexation or
as may be amended from time -to -time by the City Council. Generally, these ordinances
state that the land owner or customer must bear the cost of construction of water and
wastewater system facilities to a point where suitable connection to the existing system
can be made and service to the customer can be provided. All water and wastewater
facilities designed to connect to the City's existing system must be approved by the City
and meet all City zoning, subdivision, and other development ordinances and
requirements. The City may decline to provide water or wastewater service in areas
already receiving such services from another duly certificated services provider.
ROADS AND STREETS
On the effective date of annexation, any and all existing public roads or streets in the
newly annexed area which have been dedicated to Collin County, Texas or to the City
of Anna, Texas, or which are owned by the City of Anna, Texas shall be maintained to
the same degree and extent that other roads and streets are maintained in areas of the
City with similar topography land use and population density. Specific maintenance
activities are determined by available funding and the need for maintenance as
determined by the City. The City is not obligated to maintain any portion of a private
road or street. Any and all lighting of roads and streets which may be positioned in a
public right of way, roadway or utility company easement shall be maintained by the
applicable utility company servicing that area of the City of Anna, Texas pursuant to the
rules regulations and fees of such utility.
An owner of land within the newly annexed area that desires to develop said property
will be required pursuant to the ordinances of the City of Anna, Texas to provide internal
and peripheral streets and to construct those streets in accordance with the
specifications required by the City of Anna, Texas.
Page 2 of 4
PARKS PLAYGROUNDS AND SWIMMING POOLS OR ANY
OTHER PUBLICLY OWNED FACILITY BUILDING OR SERVICE
The City Council of the City of Anna, Texas is not aware of the existence of any public
parks, public playgrounds, public swimming pools, or any other publicly owned facility,
building or service now located in the area proposed for annexation. In the event any
such parks, playgrounds, swimming pools, or any other public facilities, buildings or
services do exist and are public facilities, the City of Anna, Texas, upon acquisition of
such facilities at no cost to the City of Anna, Texas, will maintain such areas upon
annexation to the same extent and degree that it maintains public parks, public
playgrounds, public swimming pools, other public facilities buildings or services and
other similar areas of the City now incorporated in the City of Anna, Texas.
OTHER MUNICIPAL SERVICES
Following annexation by the City of Anna, Texas, the City will provide code
enforcement, planning, and animal control services to the newly annexed area, to the
extent such services are funded in the annual budget and provided by the City within its
full -purpose boundaries. Such services will be provided to the newly annexed area at
the same or similar level of service now being provided to other areas of the City of
Anna, Texas with similar topography, land use, and population density within the newly
annexed area.
CONSTRUCTION OF CAPITAL IMPROVEMENTS
The City Council of the City of Anna, Texas finds and determines it to be unnecessary
to acquire or construct specific capital improvements for the purposes of providing full
municipal services to the newly annexed area. The City Council finds and determines
that it has at the present time adequate facilities to provide the same type, kind and
level of service which exists in and is presently being administered to other areas
already incorporated in the City of Anna, Texas with the same or similar topography,
land use and population density.
SPECIFIC FINDINGS
The City Council of the City of Anna, Texas finds and determines that this proposed
Service Plan will not provide any fewer services and it will not provide a lower level of
service in the area proposed to be annexed than were in existence in the proposed area
at the time immediately preceding the annexation process. Furthermore, the City
Council of the City of Anna, Texas finds and determines that the rural nature of the area
is characteristically different from other more highly developed areas within the
corporate limits of the City of Anna, Texas. Consequently because of the differing
characteristics of topography, land use, and population density the service levels which
may ultimately be provided in the newly annexed area may differ somewhat from
Page 3 of 4
services provided in other areas of the City of Anna, Texas. These differences are
specifically dictated because of differing characteristics of the property. The City of
Anna, Texas will undertake to perform consistent with this service plan so as to provide
this newly annexed area with the same type, kind and quality of service presently
enjoyed by the citizens of the City of Anna, Texas who reside in areas of similar
topography, land use and population density.
TERM
This Service Plan shall be valid for a term of ten (10) years. Renewal of the
Service Plan shall be at the discretion of the City Council.
AMENDMENTS
This Service Plan may be amended if the City Council determines at a public
hearing that changed conditions or subsequent occurrences make this Service
Plan unworkable or obsolete. The City Council may amend the Service Plan to
conform to the changed conditions or subsequent occurrences pursuant to Texas
Local Government Code, Section 43.056.
Page 4 of 4
INSTRUCTIONS TO NEWSPAPER: Please publish this Public Hearing notice at the next
available date. Please bill the City of Anna.
CITY OF ANNA
SECOND PUBLIC HEARING
ANNEXATION OF TERRITORY
The City of Anna will hold a second public hearing on Tuesday, January 26th, 2016, at 7:30 p.m.
at the Community Room of the Anna City Hall Administration Building located at 111 North
Powell Parkway (Hwy 5) regarding annexation of the following tracts:
A 21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30, a 47.6 acre tract of
land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract
No. 165, a 15 acre tract of land located in the Jonathan Douthit Survey, Abstract No. 251, a 18.53 acre
tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton
Survey, Abstract A0899 and a 15.4 acre tract of land located in the W E Throckmorton Survey,
Abstract No.A0899.
Additional information regarding the annexation can be secured from the office of the Planning
and Development Department, City of Anna, by phone at 972-924-2616, by mail at P. O. Box
776, Anna, TX 75409, or by personal inquiry at 3223 N. Powell Parkway, Anna, TX 75409.
These public hearings are an opportunity for citizens of Anna to comment on the proposed
annexation. Persons unable to attend the hearings may submit their comments in writing to the
City Secretary, PO Box 776, Anna, TX 75409 or through personal deliver at the Ana City Hall
Administration Building, 111 N. Powell Parkway, Anna, TX, 75409.
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Item No. 7
City Secretary's use only
City Council Agenda
Staff Report
Date: Jan. 26, 2016
Staff Contact: Clayton Fulton
Exhibits: Yes
Consider/Discuss/Action regarding a Resolution amending the Personnel Policy
Manual
SUMMARY:
The City of Anna Personnel Policy Manual adopted in March of 2014 includes
provisions regarding the use of accrued paid leave concurrently while on unpaid
leave approved under the Family Medical Leave Act (FMLA).
Generally, FMLA leave is unpaid leave. However, the employer may require the
employee requesting FMLA leave to substitute accrued paid leave for FMLA
leave. An employee's ability to substitute accrued paid leave is determined by
the terms and conditions of the employer's normal leave policy. When
substitution of accrued paid leave is used, the employer must inform the
employee that any procedural requirements of the paid leave policy must be
satisfied.
The proposed amendments clarify that paid sick leave used concurrently with
FMLA must satisfy the normal requirements for use of sick leave under section
106.03 of the City's Personnel Policy Manual. The policy has been clarified for
operational purposes and ensures application of the City's sick leave policy when
used concurrently with leave authorized under the FMLA.
STAFF RECOMMENDATION:
Approve the resolution amending the Personnel Policy Manual.
CITY OF ANNA, TEXAS
RESOLUTION NO. 2016-01-
A RESOLUTION APPROVING AMENDMENTS TO THE CITY OF
PERSONNEL POLICY MANUAL
WHEREAS, on March 11, 2014, the City Council of the City of An
Council") approved a Personnel Policy Manual that includes perso
use in certain operations of the City's departments/personnel and
human resources; and,
WHEREAS, said Personnel Policy Manual was amended
WHEREAS, the City Manager has recommended al
the Personnel Policy Manual, attached hereto as Exhi
WHEREAS, the City Council finds that its ap
Policy Manual is not intended to and d
employment between the City and any e
or ordinance;
NOW THEREFORE, BE IT
ANNA, TEXAS THAT:
Recitals Inco
The recitals set
3
ents to
ifto the Personnel
pe of contract of
force or effect of law
OUNCIL OF THE CITY OF
rated herein for all purposes as if set forth in full.
Amendments Approved
City oOhna, Texas hereby approves the amendments to the
Wanual, attached hereto as Exhibit 1, for use by the City
nts in relation to certain organizational operations and
nnel and human resources.
the City Council of the City of Anna, Texas, on this 26t" day of January,
APPROVED:
Carrie L. Smith, City Secretary Mike Crist, Mayor
Exhibit 1
107.05 Medical Certification
(a) Any employee requesting family medical leave for a serious health con of the
employee or of an eligible family member shall �e provide om leted
Certification of Health Care Provider for Employee's Serious Healtla CoTqWn or a
completed Certification of Health Care Provider for Famil ber's ious
Health Condition ferm(refer to Appendix A-7 or A endix as li
Employees have at least 15 calendar days of the request MLA e, but
more than 20 calendar days to obtain and submit to H n Resource
Administrator the required medical certification. The ertifi fc
completed by the patient's health care provider(s st c r
following: -.dwmwh�
Date condition began;
Probably duration of condition;
Appropriate medical facts abo
Statement that the e
in the case of theirA
(b) Accrued sick
concurrentlyA
be
the
►e for the ill family member or,
rform their job.
leave, or other accrued paid leave must be used
&r the FMLA (administrative leave without pay),
11PMRLSCity substitutes paid leave for unpaid FMLA leave, it may
st the 12-week FMLA entitlement if the employee is notified of the
We leave substitution begins.
e of family and medical leave, the Department Head shall send
to the employee, with a copy to the Human Resources Administrator
the time off as leave under the FMLA.
CITY OF ANNA, TEXAS RESOLUTION 2016-01- PAGE 2 OF 2
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Item No. 8
City Secretary's use only
City Council Agenda
Staff Report
Date:
Staff Contact:
Fyhihitc-
January 26, 2016
Joseph Johnson
Yes
Briefing/Discussion item regarding the newly constructed southbound lanes of
West Crossing near Hackberry and the associated transition.
SUMMARY:
As part of Phase 5 of the West Crossing development the developer was
required to construct the two southbound lanes of West Crossing Blvd. that are
adjacent to the phase. The lanes and a temporary transition have been
constructed but the location of the transition along a curve causes a sight
distance issue and a reverse curve within the transition area. Staff has met with
the developer and developer's engineer to explore possible solutions and
determined that it would appropriate for the transition to occur along a straight
section of West Crossing approximately 500-700' further north adjacent to future
Phase 7. Normally, the developer would not be required to construct the section
of West Crossing along Phase 7 until the phase is constructed, however, the
developer has agreed to start construction on the section before the end of this
year with completion no later than August 2017. If we agree, this will mean that
traffic will continue to transition to four lanes at the intersection of West Crossing
and Hackberry until the new section of West Crossing along Phase 7 is
completed.
STAFF RECOMMENDATION:
Staff recommends opening the new section of West Crossing Blvd. adjacent to
Phase 5 after the Phase 7 section is constructed. This will allow for a safe
transition location that is not along a curve.
WEST GROSSING
PJHASh
76
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1
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14
Westwoor
Phone (214) 473-4640 2740 North Dallas Parkway,#280
Toll Free (888) 937-5150 Plano, TX 75093
westwoodps.com
Westwood Professional Services, Inc.
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PHASE
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P.C. LT. 1+96.89 �
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SEE SHEET 6 SEE SHEET 4
STA. 1+50.00 WEST CROSSING BLVD
'-CONSTR. 10' INLET C-1 \ \
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STA 4+99.88 WEST CROSSING BLVD =
STA 9+33.58 FULBOURNE DRIVE
REMOVE 220 LF
OF EXIST. CU
EXISTING PAVEM T;
C.P.I. LT. 5+14.6.
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Checked: CAL
Drawn: DSW
Record Drawi%_Wdate:
Revision&-
F-11756
wE OF
RICHARD NOVAS
58877
F
Prepared
Bloomfield
•�
W
.t•
West Crossing
Phase 5
City of Anna, Texas
Date: 12/11/14
sheep 9 of 33
0002979 PV.dwg
I
CITY OF ANNA, TEXAS
Item No. 9
City Secretary's use only
City Council Agenda
Staff Report
Date:
Staff Contact:
Fyhihitr
January 26, 2016
City Manager
N/A
AGENDA SUBJECT:
Closed Session (Exceptions): Under Tex. Gov't Code Chapter 551, the City Council
may enter into closed session to discuss any items listed or referenced on this agenda
under the following exceptions:
SUMMARY:
a. consult with legal counsel regarding pending or contemplated litigation and/or on
matters in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071).
b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex.
Gov't Code §551.072); acquisition of right-of-way, easements, and land for
municipal facilities.
c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City
Manager annual review.
The Council further reserves the right to enter into closed session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
STAFF RECOMMENDATION:
CITY OF ANNA, TEXAS
Item No. 10
City Secretary's use only
City Council Agenda
Staff Report
Date: January 26, 2016
Staff Contact: City Manager
Exhibits: N/A
AGENDA SUBJECT:
Consider/Discuss/Action on any items listed on the posted agenda or any closed
session occurring during this meeting, as necessary.
SUMMARY:
STAFF RECOMMENDATION:
CITY OF ANNA, TEXAS
AGENDA SUBJECT:
Adjourn
SUMMARY:
Item to adjourn the meeting.
STAFF RECOMMENDATION:
Staff recommends a motion to adjourn.
Item No. 11
City Secretary's use only
City Council Agenda
Staff Report
Date:
Staff Contact:
Exhibits:
January 26, 2016
City Manager
None