HomeMy WebLinkAboutCCmin2023-10-24 Work Session & Regular MeetingCity Council Work Session
Meeting Minutes
I'lif (2Il) 01:
Anna Tuesday, October 24, 2023 @ 5:30 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met in a Closed Session at 5:30 PM, on October 24,
2023, at the Anna Municipal Complex - Council Chambers. 120 W. 7th Street, to consider
the following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Pike called the meeting to order at 5:38 PM.
Members Present:
Mayor Nate Pike
Mayor Pro Tem Lee Miller
Council Member Stan Carver
Council Member Elden Baker
Council Member Pete Cain
Members Absent:
Deputy Mayor Pro Tern Randy Atchley
Council Member Kevin Toten- Arrived at 5:53 PM
2. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase. exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
Boards and Commissions
MOTION: Mayor Pro Tern Miller moved to enter closed session. Council
Member Carver seconded. Motion carried 5-0.
Mayor Pike recessed the meeting at 5:40 PM.
Council Member Toten arrived at 5:53 PM,
Mayor Pike reconvened the meeting at 6:12 PM.
3. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action taken.
4. Adjourn.
Mayor Pike adjourned the meeting at 6:12 PM.
Approved on they 4t day vember 2023
ATTEST:
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City Secretary Carrie L. Land
Regular City Council Meeting
Meeting Minutes
111I (_lI) UI
Anna Tuesday, October 24, 2023 @ 6:00 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met on October 24, 2023 at 6:00 PM in the Anna
Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the
following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Pike called the meeting to order at 6:12 PM.
Members Present:
Mayor Nate Pike
Mayor Pro Tern Lee Miller
Council Member Kevin Toten
Council Member Stan Carver
Council Member Elden Baker
Council Member Pete Cain
Members Absent:
Deputy Mayor Pro Tern Randy Atchley
2. Invocation and Pledge of Allegiance.
Council Member Cain led the Invocation and Mayor Pike led the Pledge of
Allegiance.
3. Neighbor Comments.
No comments given.
4. Reports.
No reports given.
5. Work Session.
a. Discuss the Texas Municipal League 111th Annual Conference.
(Assistant City Manager Taylor Lough)
In the summer of 1913, Austin Mayor A.P. Wooldridge issued a call to the
cities of Texas to come to Austin to consider the creation of an association
to allow officials to confer on municipal issues. He invited representatives
of all Texas cities to a convention in Austin on November 4, 1913.
Members of the City Council and City staff attended the Texas Municipal
League's 111th Annual Conference and Exhibition on October 5th and 6th
at the Kay Bailey Hutchison Convention Center in Dallas. Assistant City
Manager Taylor Lough presented a presentation on the Texas Municipal
League and highlights from the conference.
6. Consent Items.
MOTION: Council Member Carver moved to approve items 6.a.-e. Mayor
Pro Tem Miller seconded. Motion carried 6-0.
a. Approve City Council Meeting Minutes for October 10, 2023. ( City
Secretary Carrie Land)
b. Review Minutes of the September 7, 2023, Joint Community Development
Corporation and Economic Development Corporation Board Meetings.
(Director of Economic Development Joey Grisham)
C. Review Monthly Financial Report for the Month Ending September 30,
2023. (Budget Manager Terri Doby)
d. Approve a Resolution approving and authorizing the City Manager to
execute an extension to the Agreement between Grace Place Community
Garden and the City of Anna. (Community Enhancement and Compliance
Manager Kevin Martin)
In October 2022, the City of Anna and Grace Place Community Garden
entered into a mutually beneficial agreement to enhance community
involvement by providing fresh vegetables for the food pantry and
educational opportunities. During the one-year period of the agreement,
six gardening or environmental educational classes were hosted:
• November 12, 2022 - Basic Gardening
• November 21, 2022 - Basic Gardening
• March 9, 2023 - Introduction to Gardening, Taught by Texas A&M Agri -
Life County Extension Agent with 28 in attendance
• March 18, 2023 - Introduction to Gardening
• June 10, 2023 - The Buzz About Vegetables — Planting for Happy
Bees with 10 in attendance
• June 10, 2023 - Bee -Kind: Learn all About Bees, Kid -friendly,
interactive learning with 5 in attendance
Water consumption from October 2022 until June 2023 was 70,880
gallons. As such, the previously determined credit amount is sufficient,
and staff recommended approval to continue the agreement.
Staff recommended extending an agreement between the City of Anna
and Grace Place Community Garden for the use of the garden as an
educational space for a period of one year. The City will provide a stipend
of $1,000 to be applied to the Grace Place Community Garden utility bill.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN
EXTENSION TO THE AGREEMENT WITH GRACE PLACE OF ANNA
FOR THE PROVISION OF AN UTILITY BILL STIPEND AND CREATION
OF COMMUNITY EDUCATION PROGRAMMING
e. Approve a Resolution amending the representatives authorized to transact
business with the East West Bank. (Interim Finance Director Aimee Rae
Ferguson)
East West Bank is one of the City's investment vehicles. Authorized
representatives who can conduct business for the City must be identified
by resolution. The resolution amends the list of City representatives by
substituting Interim Finance Director, Aimee Rae Ferguson for Alan Guard
and adding Ryan Henderson and Taylor Lough as authorized City
representatives.
Staff recommended that Council approve the resolution amending the
representatives authorized to transact business with East West Bank.
A RESOLUTION OF THE CITY OF ANNA, AMENDING THE
AUTHORIZED REPRESENTATIVES AUTORIZED TO TRANSACT
BUSINESS WITH EAST WEST BANK BY REMOVING ALAN GUARD
FROM THE LIST OF AUTHORIZED SIGNATORIES; AND ADDING
RYAN HENDERSON, TAYLOR LOUGH, AND AIMEE RAE FERGUSON,
TO THE NAMED AUTHORIZED SIGNATURES, FOR BANKING
PURPOSES AND CERTIFICATION OF INCUMBANCY AND PROVIDING
AN EFFECTIVE DATE.
7. Items For Individual Consideration.
a. This item has been canceled due to withdrawal by the applicant. There will
be no Public Hearing on a request to annex and zone 9.5 acres located on
the east side of Farm to Market Road 2862, 540 feet south of County
Road 526 to Multi -Family Residential (MF) district. Currently located in the
Extraterritorial Jurisdiction (ETJ). (Director of Development Services Ross
Altobelli)
At the October 2, 2023 Planning & Zoning Commission meeting, the
Commission recommended denial (5-2) of the zoning request and
associated concept plan and preliminary plat.
On Friday, October 13, 2023, the applicant submitted a withdrawal letter
associated with the annexation, zoning, and development applications.
No action was taken.
b. Consider/Discuss/Action authorizing the City Manager to execute a
contract agreement with Musco Sports Lighting, LLC, to install light
fixtures on the Sherley Water Tower. (CIP Manager Justin Clay)
The Sherley Water Tower Light Project is part of the City Council's Plan to
invest in and to redevelop our downtown area.
This item authorizes the City Manager to execute a contract with Musco
Sports Lighting, LLC to install light fixtures on the Sherley Water Tower in
downtown Anna. The Sherley Water Tower was renovated in 2022 and
restored to the original paint color and lettering. As part of enhancing the
downtown area, this project will provide a state-of-the-art lighting system
which will allow the City to light up the tower at night.
Musco Sports Lighting, LLC, has a BuyBoard contract for parks and sports
lighting, which the City will utilize in accordance with Texas Local
Government Code purchasing requirements.
MOTION: Council Member Toten moved to approve. Council Member
Baker seconded. Motion carried 6-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE
CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE
INSTALLATION OF LOIGHTING ON THE SHERLEY WATER TOWER
TO MUSCO SPORTS LIGHTING, LLC IN THE AMOUNT NOT TO
EXCEED THREE HUNDRED THOUSAND DOLLARS ($300,000.00);
AND PROVIDING FOR AN EFFECTIVE DATE.
C. Consider/Discuss/Action on a Resolution rejecting all bids for the Anna
Community Library and Anna Plaza Project. (Assistant City Manager Greg
Peters)
Bids were opened on October 18, 2023.
The City of Anna publicly bid the Anna Community Library and Anna Plaza
project. Bids were opened on October 18, 2023. However, staff found the
bid interest to be insufficient given the size of the project. Staff
recommends the City Council to reject all bids and to direct the City to re -
advertise the project to generate more bids on the project. The purpose of
this is to increase competition and to ensure that the City receives the best
value for the project budget.
MOTION: Mayor Pike moved to approve. Mayor Pro Tern Miller
seconded. Motion carried 6-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS REJECTING ALL
BIDS RECEIVED FOR THE PROJECT AT THE BID OPENING ON
OCTOBER 18, 2023; AND PROVIDING FOR AN EFFECTIVE DATE.
d. Consider/Discuss/Action on City Council Meeting Dates for November and
December. (City Manager Ryan Henderson)
This item is to cancel the second meeting in November and the second
meeting in December or reschedule the meetings to different dates.
The second meeting date for November falls the week after Thanksgiving
and the second meeting date for December falls the day after Christmas .
In previous years, the City Council canceled these meetings due to a lack
of a quorum.
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MOTION: Council Member Baker moved to only have one meeting in
November and one in December, making the meeting dates November
14, 2023 and December 12, 2023. Council Member Toten seconded.
Motion carried 6-0.
8. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into
Closed Session to discuss any items listed or referenced on this Agenda
under the following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City
has received from a business prospect that the City seeks to have locate,
stay, or expand in or near the territory of the City of Anna and with which
the City is conducting economic development negotiations; or (2) To
deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
Boards and Commissions.
MOTION: Council Member Cain moved to enter closed session. Council
Member Baker seconded. Motion carried 6-0.
Mayor Pike recessed the meeting at 6:34 PM.
Mayor Pike reconvened the meeting at 7:30 PM.
9. Consider/Discuss/Action on any items listed on any agenda - work session,
regular meeting, or closed session - that is duly posted by the City of Anna for
any City Council meeting occurring on the same date as the meeting noticed in
this agenda.
10. Adjourn.
Mayor Pike adjourned the meeting at 7:30 PM.
Approved on a 4of November 2023
Co
ATTEST: Pike
City Secretary Carrie L. Land
1913